Administrative Assistant jobs at University of Southern California - 73 jobs

Provides administrative support to the Director of the Randall Lewis Center for Entrepreneurship, Innovation, and Social Impact ( RLCEISI ); responsible for the daily operations of the front office, including communicating program information and policies and procedures to prospective and current students, faculty, and staff; processes contracts, payments, and other forms as necessary. Work with the RLCEISI Director on special projects as assigned. Minimum Qualifications AA Degree Administrative support experience in a service-oriented environment, preferably in higher education including data entry, filing, scanning, etc. Excellent written and oral communication skills and should be proficient in Microsoft Office Suite including Microsoft Word, Excel, PowerPoint, Outlook and Adobe Acrobat. Office/clerical support with ability to handle high volume phone calls Exceptional customer service skills Processing reimbursements, purchase orders, budget expenses, and/or contracts Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and ability to maintain confidentiality at all times of the RLCEISI information, data and records Knowledge of principles and processes for providing support to students, faculty, staff and community members; ability to multi-task Time management, organizational skills and detail-oriented Customer service skills and strong communication skills; written/verbal Preferred Qualifications Knowledge and skill in using Banner system to retrieve vendor information Knowledge and skill in using advanced Office Suite applications

Provide general admin/office support. Responsibilities Customer service, Document imaging Data entry Deliver materials to campus departments Photocopy Assist Loan Collections Coordinator and department staff as needed Assist with answering mainline calls, returning calls Other duties as assigned. Required Qualifications Little to minimal prior experience. Ability to learn support process. Familiarity with Microsoft Office Suite.

Provide general admin/office support. Responsibilities · Attend program events and help with general coordination and promotion (event registration, taking photographs, writing/editing promotional text). · Assist elementary-level students (help introduce new students to the program and the Italian Club, provide basic guidance with program life and academic resources). · Perform various errands and tasks on campus (library errands, copying and scanning, mail delivery, etc.). · Creation of promotional material. · Gather and organize program information. · Social media management. · Process basic grading and assessment materials. · Create basic teaching materials. · Other tasks assigned by the Italian Studies Program Director and the Ferrucci Institute Director. Required Qualifications Little to minimal prior experience. Ability to learn support process. Familiarity with Microsoft Office Suite.

Provide general administrative support to the Office of Engagement & Volunteerism which includes the alumni engagement and parent & family engagement departments. This position will be fully in person, 6-10 hours per week, working out of the Elliott Alumni House on the Orange Campus. Responsibilities General Administrative Assistance: Support the Office of Engagement & Volunteerism by greeting visitors, responding to requests for information and assistance, refer individuals to appropriate university offices as needed. Electronic filing, mailings, and office organization Conduct phone calls and emails to alumni and parents on behalf of the office. Complete detailed tasks related to excel spreadsheets. Other administrative duties as assigned Event Planning & Operations: Compile and manage detailed Excel spreadsheets tracking event attendee lists, ensuring accuracy and organization for event planning and follow-up. Occasionally attend events to interact with attendees, help with set-up, and help with takedown at venues. Required Qualifications Detail-oriented to maintain Excel spreadsheets and correctly enter data updates. Possess organizational skills to meet deadlines across multiple projects. Ability to comfortably speak with parents and alumni over phone, email, and in person. Previous experience using Microsoft Office Suite including Outlook, Word, and Excel. Comfortable with learning to use a central database. Ability to maintain confidentiality

Provide general admin/office support. Responsibilities The Admissions student staff are representatives of Dodge College that assist both undergraduate and graduate prospective students and families with a positive, helpful attitude. This includes certain responsibilities such as: Answering emails, phone calls and assisting visitors to the Admissions office or other areas of Dodge College and Chapman University. They are responsible for any basic office duties or related admissions duties as assigned. They will also be required to learn and know the application process, admissions requirements, and deadlines, as well as having extra knowledge of Chapman and Dodge College to help answer questions from prospective students. Being responsible for learning and memorizing all aspects of Dodge College in order to give in-depth tours that include facility and program information, as well as their own experiences. Assist with larger group tours, special events, and VIP guests as needed. Being required to assist with prospective student outreach events such as, but not limited to, Open House, Preview Day and Discover Chapman Events, that may take place outside of regular office hours such as a weekend day or a weekday outside of regular business hours. Being able to physically attend all required monthly student staff meetings, which may take place outside of business hours during week days. Required Qualifications Some prior work experience. Ability to learn support processes. Familiarity with Microsoft Office Suite.

Provide general admin/office support. Responsibilities Assist Dr. Caroline Wilson with tracking student progress, answering questions, and communicating online with students. Create and organize events, information sessions, and marketing and social media posts. Other duties as assigned. Required Qualifications Little to minimal prior experience. Ability to learn support process. Familiarity with Microsoft Office Suite.

Provide general admin/office support. Responsibilities Perform general office duties. Provide front desk coverage as needed. Assist the AP team with matching receipts to transactions. Audit payment requests for accuracy. Review and audit vendor statements. Complete other duties as assigned. Required Qualifications Little to minimal prior experience. Ability to learn support process. Familiarity with Microsoft Office Suite.

The Office of Institutional Compliance and Internal Audit is seeking a diligent and analytical student worker to assist with the operational, compliance and financial audit process, administrative duties, and other internal initiatives and projects. The ideal candidate will possess strong analytical skills, a keen eye for detail, and a desire to learn in a team environment. Responsibilities Assist in conducting internal audits under the supervision of senior auditors. Participate in the planning, execution, and reporting phases of audit engagements. Assist in identifying areas for process improvement and developing recommendations for enhancement. Collaborate with team members to ensure audits are completed within established timelines. Maintain organized audit files and documentation for future reference. Assist with designing and writing content for newsletters and websites controlled by the Office of Institutional Compliance & Internal Audit. Work with various departments to ensure accurate information and links are displayed on websites controlled by the Office of Institutional Compliance & Internal Audit. Analyze data related to auditing and compliance matters. Assist with managing inventory promotional materials associated to ethics awareness. Assist in special projects or initiatives as assigned by management. Required Qualifications Currently enrolled as a student with a minimum of 6 credit hours pursuing a degree in accounting, finance, business administration, or a related field Strong analytical and critical thinking skills Excellent attention to detail and ability to maintain accuracy in a fast-paced environment Proficiency in Microsoft Office suite, particularly Excel and Word Effective written and verbal communication skills Ability to work independently and collaboratively within a team

Provide general admin/office support. Responsibilities Administrative support to the Health Sciences Contracts Administrator · Assist with maintaining filing systems and ensuring accurate record-keeping · Support data entry and upkeep of clinical databases and centralized department records · Help maintain organized and accessible departmental documentation · Collaborate with staff to support efficient office operations · Assist with special projects or administrative tasks as assigned Administrative support to the Crean College Dean's Office · Assist with clerical tasks and technical functions as assigned · Support event coordination and meeting preparations Other duties or projects as assigned Required Qualifications Little to minimal prior experience. Ability to learn support process. Familiarity with Microsoft Office Suite.

The Department of Chemical and Systems Biology is seeking a 100% FTE Administrative Associate 3 (Hybrid) to provide administrative support to several faculty and their labs members with limited supervision. The ideal candidate will be comfortable working independently as well as within a team, demonstrate outstanding communication and relationship building skills, have an attention to details, and be proactive and multi-task with ease. With 12 faculty, 49 graduate students, and 44 postdoctoral fellows, the department seeks to advance biomedical science through molecular and quantitative approaches, focusing on basic science research and translating laboratory discoveries into new clinical therapies. The department is one of the premier systems biology departments in the country, attracting stellar graduate students and fellows who advance to positions as top scientists and academic leaders in their field. Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and preparing students for leadership in a complex world. Supporting that mission is a staff of more than 10,000 which is rooted in a culture of excellence and values, innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability to promote healthy and fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers. Duties include: * Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. * Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget. * Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. * Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Create complex reports and spreadsheets which may utilize specialized software and systems. * Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. * Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. * May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. * This position is based on the Stanford University campus, and the candidate will have the option of working under a hybrid work arrangement, subject to operational needs. * - Other duties may also be assigned The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. The expected pay range for this position is $39.46 to $44.30 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at ************************. For all other inquiries, please submit a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. DESIRED QUALIFICATIONS: Bachelor's degree preferred. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): * Advanced computer skills and demonstrated experience with office software and email applications. * Demonstrated success in following through and completing projects. * Excellent organizational skills and attention to detail. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize, multi-task, and assign work to others. * Ability to take initiative and ownership of projects. * Ability to routinely and independently exercise sound judgment in making decisions CERTIFICATIONS & LICENSES: None PHYSICAL REQUIREMENTS*: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel/crawl. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Additional Information * Schedule: Full-time * Job Code: 4098 * Employee Status: Regular * Grade: F * Requisition ID: 105295 * Work Arrangement : Hybrid Eligible

The Administrative Assistant for the Peace & Justice Studies and Interdisciplinary Minors Department, supervised by the Assistant Director of Administrative Operations, plays a crucial role in providing academic and operational support to the department chair, faculty, and students. Core responsibilities include overseeing department supplies, monitoring budgets, supervising student workers, and managing inquiries to ensure prompt and accurate responses. The assistant also supports faculty with expense reimbursements, coordinates class scheduling, maintains faculty load databases, and assists the chair with the registration (permission numbers etc.). Additionally, they help organize special events and projects, handle requests from the Office of the Dean, and ensure the department operates efficiently and effectively. Responsibilities Provide administrative support to the department chair, program directors, faculty, and students. Manage office operations, including workflow, procurement of supplies, and responding to inquiries. Maintain departmental databases and provide information on policies and procedures. Maintain and monitor department/program budgets. Collaborate on budget planning and ensure accurate expense tracking. Process purchases, reimbursements, and faculty payments while adhering to fiscal policies. Assist in the creation and implementation of class schedules. Support class scheduling, registration, and faculty load management. In partnership with the department chair, ensure full-time faculty meet contract load requirements, monitor class registration status, assist faculty with system access, and manage classroom allocations in collaboration with the Office of the Registrar for appropriate classroom assignments Oversee the administrative process of faculty contracts. Generate and manage part-time faculty contracts, ensuring compliance with policies and deadlines. Coordinate with relevant offices to finalize contracts and maintain accurate records. Coordinate special events, meetings, and projects. Plan and organize events, including advertising, logistics, and materials. Support faculty with special projects and contribute to college-wide initiatives. Supervise department student workers. Oversee student staffing needs, including hiring, scheduling, and evaluations, ensuring compliance university policies, and managing student hours within budgetary limits. Provide mentorship, guidance and support to student staff while ensuring that departmental needs are met. Required Qualifications Bachelor's degree and/or equivalent combination of education and work experience. A minimum of two years of experience in administrative support roles, preferably in an academic setting Experience with budget management, event coordination, and office operations. Demonstrated creativity in problem-solving and project execution. Strong organizational skills to manage multiple tasks and priorities effectively. Ability to maintain accurate records, schedules and databases Ability to collaborate with others on projects and independently execute assigned tasks. Proficiency in fostering a positive and inclusive environment conducive to collaboration and creativity. Strong commitment to teamwork. Technical skills to learn and use enterprise systems and departmental tools. Excellent computer skills Microsoft Office Suite with the ability to set up and maintain a database, create presentations, and set up zoom meetings. Desire to contribute to the advancement and reputation of the peace and justice department within the university and beyond. Experience working in a fast-paced environment, with the ability to quickly adapt to changing priorities and manage multiple tasks simultaneously.

The Administrative Assistant performs a broad range of administrative duties for the day-to-day operations of the Disability Services (DS) department and the Director. Office duties will include scheduling the Director's and Specialists calendars, reception duties, receiving moderate volume of calls, emails and walk-ins with questions about services and procedures of the office. There will be a heavy use of an office management software to input data into student records, as well as internet work. Provide excellent and sensitive customer service for students, parents, faculty and staff about disability related services. Responsibilities Provide clerical support to DS Oversee scheduling of DS appointments Utilize office management software to input data and/or review student records Utilize Microsoft Office suite of products as needed Stock, order and maintain supplies, printed materials, forms and office necessities Provide reception and information of DS for students, families, staff and faculty Maintain client databases for DS Initiate and prepare departmental requisitions, purchase orders, work orders and travel vouchers coordinating with Business Office to insure prompt reimbursement and/or payments Maintain confidentiality under FERPA guidelines Maintain liaison with appropriate campus and professional community Interact professionally with phone and in-person contacts with understanding, composure, tact and sensitivity Maintain webpages Required Qualifications Bachelor's degree, or equivalent combination in education and experience. Minimum two years' experience in providing administrative support in a professional office. Writing and word processing skills to prepare clear, concise, and grammatically correct business correspondence. Must be a self-starter who can use good judgment to successfully complete unexpected tasks and/or requests in a timely fashion. Ability to handle large amounts of paperwork/emails/voicemail with accuracy and efficiency. Ability to use standard office equipment including a multiple line telephone, voicemail system, audio/video equipment, computer, fax and copier. Ability to utilize database programs, calculate mathematically, prepare financial requests, compile data and respond to requests for statistical information. Technical skills to learn an enterprise software system needed for the position (Canvas, Cascade, PeopleSoft, etc.), as well as Microsoft Office suite of products as needed. Experience working with students with disabilities. Communicate in authoritative and clear manner. Demonstrated tact and diplomacy skills and the ability to maintain confidentiality under FERPA guidelines. Evaluate and respond with tact and sensitivity to a diverse client population. Must be able to prioritize work tasks and duties with varying levels of interruptions, distractions and fluctuating workloads.

Reporting directly to the Sociology Department's Administrative Assistant, the Student Admin Assistant provides operational support in administrative tasks and office operations to the Sociology Department. The assistant helps with expense reporting, creating promotional materials, coordinating projects and events, responding to inquiries with quality interpersonal skills, maintaining department records, communicating with the student body, updating Sociology webpages, and attending events with departmental guests and prospective students. The assistant also supports Wilkinson College's Peer Advising program, providing Sociology department students with valuable information regarding program evaluations, graduation requirements, and class details. The ideal candidate will possess strong communication skills, attention to detail, and the ability to multitask effectively. This role offers an excellent opportunity for a motivated student to gain valuable administrative experience while contributing to the smooth functioning of the department. The selected candidate may begin working as early as June 3rd, 2024, but no later than August 30th, 2024. The position runs through the end of the 2024/25 academic year. Federal work-study is not required for this position, but having an available FWS reward may allow you to work additional hours. Responsibilities Responsibilities Assist with compiling expense reports in Concur. Maintain and organize supplies in Roosevelt Hall. Assist with collecting non-sensitive departmental records, such as Syllabi and CVs. Create and distribute promotional materials for various department/college events/programs. Correspond with the Communications Coordinator to continuously update and improve departmental web pages. Respond to all Peer Advising inquiries and schedule appointments as needed. Maintain relevant knowledge of the Sociology department curriculum. Assist in emailing information from the department to the student body. Provide engagement opportunities to students in the Department. Other duties as assigned. Required Qualifications Plan to enroll in an undergraduate program at Chapman University during the 2024-25 academic year. Standard knowledge of Microsoft Office Suite & related programs Demonstrate effective, clear, and businesslike written and oral communications - including solid editing and proofreading skills. Excellent interpersonal skills with diverse groups and individuals at all organizational levels, both inside and outside the University. Ability to collaborate with others on projects and independently execute assigned tasks. Ability to gain basic proficiency in graphic design using Canva or Adobe Acrobat

The Center for Demographics and Policy is seeking a reliable, organized, and detail-oriented Student Assistant to provide essential administrative support for the Center's daily operations. In this role, you will assist with scheduling, documentation, event coordination, and routine office processes that help keep projects running smoothly. This position is ideal for students looking to strengthen administrative and organizational skills while gaining experience in a dynamic academic environment focused on data analytics and policy research. Responsibilities Administrative Support · Provide general administrative, clerical, and office assistance. · Maintain and update task boards, meeting notes, calendars, and schedules. · Organize files and ensure accurate recordkeeping. Event Coordination o Assist with logistics for meetings and events, including: Room reservations; event setup; check-in o Preparing agendas, materials, and supplies Operational Support · Support project tracking and process documentation. · Assist with internal communications and coordination as needed. Required Qualifications · Experience with administrative support and project management. · Strong written and verbal communication skills. · Excellent time management and attention to detail. · Strong organizational skills, to assist with building and maintaining filing systems. · Ability to work independently and manage multiple tasks efficiently. · Software: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

The Assistant to the programming department and is responsible for a range of tasks to support the non-profit's goals and promote the corporate image by representing the programming team both internally and externally. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This position is part of the Federal Work Study program and is not a promise to result in paid employment or include employee benefits. Students are offered an excellent opportunity to: Build resumes and explore career options Apply academic skills and knowledge to the workplace Fulfill college/university internship requirements Network in their fields of interest with professionals who are dedicated to making a positive difference in Orange County Intern with one of the premier employers in the region Responsibilities Answering incoming calls. Take accurate and detailed messages, ensuring proper communication. Greet and assist individuals who visit the office. Conduct research and community outreach Assist with mailers Arrange files, supplies, and materials for easy accessibility. Responsible for securely shredding outdated and confidential documents. Adhere to document retention policies and maintain confidentiality. Assist with general administrative tasks as assigned. Collaborate with team members to ensure smooth office operation Required Qualifications FWS Required Must maintain regular attendance. Complete evaluation surveys as requested by staff. Good written and oral communication skills Ability to research information and prepare collateral and other correspondence Minimum 8 hours per week for 3 - 6 months. Hours can be scheduled in 4 to 8-hour blocks of time during regular business hours (Monday through Friday between 8 a.m. and 5 p.m.). Applicants able to schedule the maximum hours/duration listed for this position typically gain a more in-depth experience Lift, bend, sit, and walk for extended periods of time. Use a phone and /or computer for extended periods Carry up to 15 lbs

The Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University's School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting-edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education. The Department of Anesthesiology, Perioperative, and Pain Medicine is seeking an Administrative Associate 3 to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. At Stanford University School of Medicine, the work we do touches the lives of those today and tomorrow. Through education, research, and health care, the School of Medicine improves health through leadership, diversity, collaborative discoveries, and innovation in health care. Whether working in departments with faculty, or in units that support the school, our staff are a part of teams that propel us on our journey toward the future of medicine and Precision Health. Stanford is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers. The School of Medicine and the Department of Anesthesia are committed to diversity, equity, and inclusion for its faculty, staff, residents, postdocs, and fellows. We aim to recruit, support, retain, and promote diversity in our department. For more information on our department, please see our website: **************************************** This is a hybrid position that will require to be on site 4 days a week. Duties include: * Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. * Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. * Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. * Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Create complex reports and spreadsheets which may utilize specialized software and systems. * Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. * Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. * May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. * - Other duties may also be assigned EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): * Advanced computer skills and demonstrated experience with office software and email applications. * Demonstrated success in following through and completing projects. * Excellent organizational skills and attention to detail. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize, multi-task, and assign work to others. * Ability to take initiative and ownership of projects. * Ability to routinely and independently exercise sound judgment in making decisions PHYSICAL REQUIREMENTS*: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel/crawl. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ****************************** The expected pay range for this position is $39.20 to $45.56 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Additional Information * Schedule: Full-time * Job Code: 4098 * Employee Status: Regular * Grade: F * Requisition ID: 107933 * Work Arrangement : Hybrid Eligible

**School of Medicine, Stanford, California, United States** Administration Post Date Dec 16, 2025 Requisition # 107933 The Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University's School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting-edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education. The Department of Anesthesiology, Perioperative, and Pain Medicineis seeking an Administrative Associate 3 toprovide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. At Stanford University School of Medicine, the work we do touches the lives of those today and tomorrow. Through education, research, and health care, the School of Medicine improves health through leadership, diversity, collaborative discoveries, and innovation in health care. Whether working in departments with faculty, or in units that support the school, our staff are a part of teams that propel us on our journey toward the future of medicine and Precision Health. Stanford is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers. The School of Medicine and the Department of Anesthesia are committed to diversity, equity, and inclusion for its faculty, staff, residents, postdocs, and fellows. We aim to recruit, support, retain, and promote diversity in our department. For more information on our department, please see our website:**************************************** This is a hybrid position that will require to be on site 4 days a week. **Duties include:** + Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. + Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. + Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. + Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. + Create complex reports and spreadsheets which may utilize specialized software and systems. + Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. + Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. + May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. _* - Other duties may also be assigned_ **EDUCATION & EXPERIENCE (REQUIRED):** High school diploma and four years of administrative experience, or combination of education and relevant experience. **KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):** + Advanced computer skills and demonstrated experience with office software and email applications. + Demonstrated success in following through and completing projects. + Excellent organizational skills and attention to detail. + Strong verbal and written communication skills. + Excellent customer service and interpersonal skills. + Ability to prioritize, multi-task, and assign work to others. + Ability to take initiative and ownership of projects. + Ability to routinely and independently exercise sound judgment in making decisions **PHYSICAL REQUIREMENTS*:** + Constantly perform desk-based computer tasks. + Frequently sitting. + Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. + Rarely twist/bend/stoop/squat, kneel/crawl. _* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job._ **WORK STANDARDS** + Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. + Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. + Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,****************************** **The expected pay range for this position is $39.20 to $45.56 per hour.** **Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.** **At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.** Additional Information + **Schedule: Full-time** + **Job Code: 4098** + **Employee Status: Regular** + **Grade: F** + **Requisition ID: 107933** + **Work Arrangement : Hybrid Eligible**

Note - This is a 1 year fixed term position. Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S. This position has been deemed critical by the School of Engineering Dean's Office and is exempt from the hiring freeze. The Civil & Environmental Engineering Department is a joint department in the School of Engineering and the Doerr School of Sustainability. Stanford Engineering (SOE) has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. The Stanford Doerr School of Sustainability (SDSS) strives to create a future when humans and nature thrive in concert and in perpetuity. The school is dedicated to valuing and supporting a diverse, equitable, and inclusive environment, and to creating solutions that benefit all people, particularly those most affected by environmental damage and climate change. The Civil and Environmental Engineering Department is seeking an Administrative Associate for the Center for Sustainable Design and Global Competitiveness (SDGC), a research center within the Civil and Environmental Engineering Department (CEE). This position provides event coordination, calendaring/scheduling, financial transactional support, recruitment and program support, and occasional design and communications responsibilities. As part of a collaborative team of staff in CEE, the Administrative Associate will support exciting research programs, student groups, and center events through daily interactions with professors, students, and academic and administrative staff. While event support and client service responsibilities will require this staff member to work in person, the position may include flexible and hybrid schedule opportunities. Civil and Environmental Engineering Website: ************************ In this role, you will: * Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures. * Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. * Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays. * Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Provide full financial and procurement transactional support for a research center in the department-including several affiliates programs within the center. Transactions will include purchasing, contracting, travel booking and reimbursement, procurement card transactions, registration fee coordination and processing, and may include gift and other revenue transmittal management. * Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves and other facilities projects as needed. * Maintain approved content on websites. * Coordinate and support both international and domestic events. * Coordinate recruitment and administrative support for an annual internship program. Education & Experience (Required): * High school diploma and three years of administrative experience, or combination of education and relevant experience. Knowledge, Skills, & Abilities (Required): * Proficient computer skills and demonstrated experience with office software and email applications. * Demonstrated success in following through and completing routine tasks. * Strong organizational skills and attention to detail. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize and multi-task. Education & Experience (Desired): * Demonstrated experience in design for digital and print publication. * Demonstrated skills in writing and editing. * Experience in website editing and maintenance. Physical Requirements: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel/crawl. Work Standards: * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ****************************** Pay Range: The expected pay range for this position is $31.97 to $38.40 per hour. Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for you: Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: * Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. * A caring culture. We provide superb retirement plans, generous time-off, and family care resources. * A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. * Discovery and fun. Stroll through historic sculptures, trails, and museums. * Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more! How to Apply: We invite you to apply for this position by clicking on the "Apply for Job" button. To be considered, please submit a cover letter and résumé along with your online application. The cover letter should briefly describe why you believe you are a good fit for this position. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information * Schedule: Full-time * Job Code: 4097 * Employee Status: Fixed-Term * Grade: E * Requisition ID: 108033 * Work Arrangement : Hybrid Eligible

The mission of the USC Suzanne Dworak-Peck School of Social Work is to improve the well-being of vulnerable individuals and communities, advance social and economic justice, and eradicate pressing societal problems in complex and culturally diverse urban environments throughout Southern California, the nation, and the world. Our mission is achieved by providing students with experiential, practice, and competency-based learning, and culturally responsive training that is informed by evidence and best practices. The USC Edward R. Roybal Institute on Aging has an immediate opening for a Project Assistant to assist the principal investigator in the day-to-day operations of the Outreach, Recruitment and Engagement Core (ORE Core)-the community outreach unit of the USC Alzheimer's Disease Research Center (ADRC). The ORE Core recruits and retains participants in USC ADRC research studies, provides information and education about memory/brain health, cognitive aging, Alzheimer's disease and other dementias to diverse groups such as lay persons, students, healthcare and social service providers, government and non-profit sector professionals, scientists, among others. Under the supervision of the principal investigator, the Project Assistant will coordinate and implement outreach, education, information, and research participation and retention efforts for USC ADRC. This position requires outreach, recruitment, screening, and consenting of research participants, and coordinating/scheduling participant appointments, and follow-up. Other duties will include developing, implementing, and evaluating informational and educational activities and events in the community, managing data bases, developing presentations and outreach materials, assisting with data collection and ongoing technical reports, assisting with writing grant proposals, publications, and other dissemination products, assisting with developing a Community Advisory Board, drafting settlements for project-related expenses, overseeing the completion of project-specific progress reports and regulatory documents, and working with members of scientific teams to meet the goals of the ORE core. Job Accountabilities include: 1. Conduct innovative outreach and education activities to share knowledge on memory/brain health, cognitive aging, Alzheimer's disease and other dementias; 2. Conduct engagement and recruitment activities to promote USC ADRC studies, and recruit and retain study participants; 3. Establish and maintain close partnerships with diverse community and participant stakeholders including a Community Advisory Board to meet ORE Core goals and objectives; 4. Conduct participant follow-up activities to ensure continuity of study referrals and problem-solving of potential study participation barriers; 5. Manage Microsoft Office programs, data management systems (REDCap), and citation/referencing applications (EndNote), among others, to monitor the reach and yield of outreach strategies, events, referrals, etc.; 6. Create and implement new and diverse formats, methods, and tools to identify and meet outreach and education needs and preferences for scientific information and study participation opportunities; 7. Assist with cultural and linguistic adaptations to public-facing materials and activities; 8. Contribute to-and manage website and social media postings on behalf of ORE Core goals and objectives 9. Perform other related duties as assigned or requested Minimum Education/Experience: * High School or equivalent * 1 year minimum * Knowledge of data collection procedures and some experience with proposal preparation and production of technical documents Preferred Education/Experience: * Bachelor's degree, or combined experience/education as substitute for minimum education * Experience with project administration experience in specialized field represented by the project. * Experience working directly with diverse racial and ethnic communities, socioeconomic and underrepresented groups; including limited English-speakers. * Experience in developing health-related materials (oral, written, visual, etc.) for people with different levels of education and health literacy. * Experience developing online materials and communications for large audiences related to the study objectives and related content areas. * Experience working in a high-paced environment with multiple deadlines, high attention to data accuracy and quality, and quick pivoting in goal setting. Bilingual/bicultural competency in English-Spanish preferred. Compensation: The hourly rate range for this position is $25.96- $27.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. This position is full-time, fixed-term, grant-funded appointment through March 31, 2026 (non-renewable). This is not a hybrid or remote position. Incumbent is expected to report daily to the study office(s). Required Documents * Cover letter * Resume or CV USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. Minimum Education: High school or equivalent Minimum Experience: 1 year Minimum Field of Expertise: Knowledge of data collection procedures and some experience with proposal preparation and production of technical documents USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at **************, or by email at *************. Inquiries will be treated as confidential to the extent permitted by law. * Notice of Non-discrimination * Employment Equity * Read USC's Clery Act Annual Security Report * USC is a smoke-free environment * Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: *************************************************************