Executive Assistant jobs at University of Southern California - 38 jobs

Founded in 1905, the USC School of Pharmacy has played a key leadership role in both the advancement of the field of pharmacy and in the education of new generations of pharmacists, and remains one of the nation's foremost schools of pharmacy today. The USC Mann School of Pharmacy and Pharmaceutical Sciences is accepting applications for an Administrative Assistant II to provide general administrative support to the department and faculty of the Titus Family Department of Clinical Pharmacy. Job responsibilities include: * Maintains unit or departmental database and related records. Enters and/or verifies database transactions. Provides technical support and design enhancement. * Serves as a resource to others on departmental and university procedures or in resolving moderate to complete problems or issues. Interacts with university offices and supervisor to facilitate communication and information exchange. * Process faculty travel and expense reimbursement through Concur and Workday. * Lab or office supplies orders, in addition to department-related expenses using procurement card (P-card) or requisition. * Establishes and maintains hard copy and/or electronic files and records, including sensitive information. * Maintains currency on revisions to department and/or university policies and procedures. * Manages special projects as requested by supervisor and/or department chair. * Coordinates department public relations functions, such as special events, conferences, and seminars, as assigned. Arranges with vendors for sites, facilities, catering and guest accommodations and logistics. Prepares production and distribution of promotional materials. * Trains and supports faculty teaching/educational software and applications, including Poll Everywhere, Brightspace, ExamSoft, EndNote, and Curriculog. * Must possess technical aptitude to learn how to operate audio-visual equipment with software setup; initiate conference calls via Zoom or other apps. * Facilitate QGenda, scheduling software, to track county faculty, residents and clinical pharmacists' service clinic hours. * Serves as a resource to others on departmental and university procedures or in resolving moderate to complex problems or issues. Initiates follow-up action. * Interacts with university offices and/or supervisor's subordinates to facilitate communications and information exchange. * Composes and produces a variety of business correspondence, reports, confidential documents and/or forms, and related materials or guides the work of other staff who produce these materials. Reviews and signs, as authorized. Preferred Qualifications: * Must be able to communicate accurately, clearly, and with a high standard of excellence, both written and oral. Must conduct oneself in a personable and professional manner, with the ability to multi-task and prioritize workload appropriately. Microsoft Office (Word, Excel and PowerPoint), experience required. * Exceptional customer service skills, including a pleasant and professional phone and email, a positive attitude in resolving problems and concerns promptly and accurately. * Must be able to work independently in a highly multi-faceted department and a team environment. * Strong oral and written communication skills, demonstrating diplomacy and the ability to form positive working relationships with a diverse group of people, primarily in person but also through phone and email. * Ability to set priorities and organize time to see projects through to successful completion and ensure projects are not lost or forgotten as new needs emerge. * Must possess technical aptitude to learn how to operate audio-visual equipment with software setup; initiate conference calls via Zoom or other apps. * Knowledge of Outlook, Doodle Poll, SharePoint, Qualtrics, Workday, Concur and Microsoft Publisher is a plus. The hourly rate range for this position is $24.00 - $28.21. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. Minimum Education: Associate's degree, Combined experience/education as substitute for minimum education Minimum Experience: 2 years Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at **************, or by email at *************. Inquiries will be treated as confidential to the extent permitted by law. * Notice of Non-discrimination * Employment Equity * Read USC's Clery Act Annual Security Report * USC is a smoke-free environment * Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: *************************************************************

Provides a broad range of executive level administrative support to the Vice President of Campus Planning and Design (VP CP&D). In a professional capacity, serves as a proactive problem solver with exceptional communication skills, meticulous attention for details, and ability to exercise discretion and independent judgment. Serves as the primary point of contact between VP CP&D and the campus and external communities. Manages the VP CP&D's schedule. Researches, prioritizes and follows up on multiple issues and open items addressed to the higher level executive. Provides support for, and prepares materials related to, Board-level committee activities. Manages the operational aspects of the office on a day-to-day basis, ensuring that the Office of CP&D runs in an efficient, responsive, and accurate manner. Coordinates the activities and manages operations of the Office of CP&D, including hiring and schedules of student assistants, handling expenses, and tracking operational budget. Receives and responds to communication, provides information, and directs questions and requests. Manages special projects as assigned. Ensures that projects, duties and responsibilities of the office are carried out in a responsive and service oriented manner. Develops procedures for the division. Performs other duties as needed. Responsibilities Provide executive level administrative support Serve as the primary point of initial contact on any matter directed to the Office of CP&D by university and community constituencies, as well as by external professionals. Maintain the VP CP&D's complex calendar with all associated details, arrangements and confirmations; prioritize and manage visits and meeting requests for the VP CP&D based on knowledge of the complex calendar. Review, prioritize, respond to, redirect and/or otherwise manage and resolve communications, correspondence, and requests with discretion, good judgment, efficiency and completion; address the concerns and requests within and outside of the Chapman community, including but not limited to members of the governing boards, prominent community members, academic leaders, administrative partners, external professionals and vendors. Participate in the development, preparation and delivery of reports, presentations, and official correspondence. Administer VP CP&D's frequent travel schedules, arrangements and expenditure reimbursements. Manage renewal of licenses and professional memberships of, as well as conference attendance by, the VP CP&D. Prepare meeting agendas, take minutes for meetings as requested, and create an appropriate system for tracking and closing out follow-up items. Maintain executive files in accordance to regulations, policies and procedure. Establish and maintain contact with divisional staff, associated divisions, membership organizations, and other key administrators with whom the VP CP&D works closely. Maintain high level knowledge of the university organization and campus activities in order to support the VP CP&D's Senior Staff role. Develop and prepare non-routine responses, reports and correspondence that can be sensitive and confidential in nature. Manage Operations of the Office of Campus Planning and Design Manage divisional operating budget for the office, including processing invoices; handling expenses, preparing expense reports; preparing monthly tracking and reconciliation reports; assisting in the annual preparation of divisional operating budget. Communicate and work closely with VP CP&D's direct reports regarding requests from VP CP&D track and communicate open items and deadlines. Manage special programs as directed by VP CP&D, some of which have university-wide impact. Facilitate routine and special office activities, including monthly team meetings, quarterly special team activities, seasonal activities, and annual team retreat. Hire, on-board, train and supervise temporary and student employees, as directed and assigned by the VP CP&D. Maintain the CP&D divisional calendar, and create tracking system for vacation and absence schedules for CP&D staff. Coordinate with FM staff on collaborative efforts and shared activities. Gather, investigate and analyze specific issues affecting the office; communicate with discretion and in a timely manner. Develop office procedures and protocols; create and maintain operational manual for the office, including emergency contacts and protocols. Collaborate on CP&D website content and maintenance. Maintain appropriate and organized paper and electronic office filing systems in accordance to regulations, policies, and best practices. Participate in various committees and professional organizations. Initiates and organizes activities and materials related to Board-level work and provide support to the VP CP&D for Board-level committee activities and responsibilities Communicate effectively and work closely with representatives from offices and individuals that handle matters relating to the specific assigned board committee, in order to obtain necessary information and to facilitate meetings. Provide support for the VP CP&D's activities related to the Real Estate and Campus Development Committee, including all meeting arrangements; calendaring; timely preparation of meeting notices, agendas; committee contact lists; coordination of board committee meeting materials and their distribution. Record accurate meeting minutes, track and record board committee decisions, and obtain approvals on board minutes per approved procedures. Keep VP CP&D informed of upcoming deadlines and follow up items from board committee meetings. Prepare projects and reports for the VP CP&D, for a diverse set of high level leaders at the university and for professional organizations to which the VP CP&D belongs. Research and collect data and background information for special projects, reports, and presentations, or review data and information gathered by others for accuracy and thoroughness. Prepare PowerPoint presentations. Assist in the preparation (writing, organizing and delivering) of annual report and annual goals of the division. ·Schedule meetings, create agendas, graphs and materials for VP CP&D's active leadership roles. Required Qualifications Bachelor's degree or equivalent education or experience related to the duties and responsibilities specified. A minimum of five years experience in providing administrative support for professional staff, preferably at management level and preferably in higher education. 7 years preferred. Experience in coordinating and executing logistics for meetings, events and travel arrangements. Strong written communication skills to prepare, proof-read and edit clear, concise, and grammatically correct business correspondence, notes, messages, and meeting minutes. Excellent customer service and interpersonal skills with the ability to foster effective relationshiops and to work with diverse individuals and groups at all organizational levels, both within and outside the University, with tact and diplomacy. Strong time management and organizational skills. This includes the ability to work on several tasks during the same time period; to prioritize responsibilities and tasks; to respond to shifting responsibilities and a dynamic work environnent; to anticipate and to complete assigned duties in a timely manner. Strong attention to detail and accuracy. Ability to maintain a high level of confidentiality. Ability to work independently, secure information/data, and make recommendations based upon the information/data gathered. Strong analytical and problem solving skills, including the ability to formulate and communicate logical conclusions and recommendations. Strong computer skills to use word processing, spreadsheets, presentations, internet searches, including Microsoft Office Suite applications, and preferably Adobe suite. Technical skills to learn and to use enterprise systems needed for the position. Basic accounting skills to complete basic financial forms, track expenses and reconcile expense reports. Experience in interacting and supporting board members.

The Executive Assistant role requires the individual to be dynamic, friendly, and happy to be at the center of a bustling, high-energy film school. Provide high level administrative support to the Dean, and Senior Associate Dean of Dodge College of Film and Media Arts. Show initiative, pro-activeness, and a sense of urgency ensuring tasks are consistently moving forward. Develop and implement processes to ensure work accuracy especially as it relates to calendar management. This role also involves liaising with entertainment industry artists and executives. As a representative of the Dean's Office, convey a service-oriented, polished, and professional image to all internal and external constituents, performing all duties and responsibilities in a professionally competent and skillful manner, always observing confidentiality. Responsibilities Provide exceptional administrative support for the Dean and Dean's Office Serve as a main point of contact for students, faculty, parents, and visitors. Interact with campus partners to facilitate communication and information exchanges to and from the dean's office. Manage calendars and travel logistics for the Dean, and Senior Associate Dean. Organize, prioritize, and expedite the flow of requests and documents through the dean's office. Prepare, edit, proof, and distribute materials/documents on behalf of the dean. Prompt the deans on upcoming meetings and deadlines. Anticipate and provide information and meeting materials in advance. odentify meeting action items, communicating out as needed, and maintain status reports. Proactively seek out and research entertainment industry-related news and topics of interest to the dean. Oversee monthly P-Card transactions and prepare allocation reports. Coordinate logistics for various recurring and ad hoc meetings, working with catering/event staff as needed. Maintain confidentiality and use discretion when discussing sensitive matters. Schedule and coordinate logistics for staff search interviews. Assist with College Events and Special Projects Support the dean with Master Class events, guest speakers, dinners etc., by serving as his rep/liaison with high-level guests. Oversee the planning and execution of the annual faculty and staff retreat. In collaboration with the dean, and Dodge leadership, create the schedule, associated documents, reports, and PowerPoint presentations. Coordinate all logistics and documentation for program reviews and external reviewer visits. Serve as the administrative contact to visiting scholars. Assist with new student orientation week, and current-student events as needed. Assist with office moves in collaboration with the Operations Manager. Other duties as assigned. Required Qualifications Experience providing executive support in a professional office. Excellent oral and written communication skills including the ability to prepare, proofread and edit clear, concise and grammatically correct business correspondence and other documents. Excellent telephone and e-mail etiquette. Meticulous attention to detail. Ability to handle highly confidential information with discretion and professionalism. Ability to exercise initiative and work independently. Ability to effectively deal with high work volume. Comfortable with Microsoft Excel, Word, Outlook, PowerPoint. Ability to maintain accurate files. Ability to use tact and diplomacy and maintain a high level of confidentiality and work collaboratively with others.

Reporting to the Chairs of Biomedical and Pharmaceutical Sciences ( BPS ) and Pharmaceutical Economics and Policy ( PEP ), the incumbent will provide administrative support to the department chairs, faculty, research staff, and graduate students. Manage department office and oversee workflow. Maintain and submit records for the use of departmental P-card. Respond to inquiries and disseminate information ensuring that each request is handled appropriately. Respond to requests from the Office of the Dean and assist with faculty searches. Submit purchase requisitions and track delivery, and otherwise assist faculty and staff in ordering supplies. Coordinate special events, meetings and projects for the department. Responsibilities Provide administrative departmental support Manage department offices and oversee workflow. Process purchases through PeopleSoft, including assisting in setting up new vendor accounts, and coordinating with the Lab Specialist for receiving lab supplies and equipment. Respond to internal and external inquiries and requests for information providing excellent customer service in timely manner. Provide information about University policies and procedures to the department and visitors. Assist in drafting procedural manuals for departments. Assist with processing contracts/agreements related to purchases and events. Track departmental expenditures from Curriculum Delivery budget for APPEs, Capstone, and Rotations allotments to purchase supplies for their laboratories. Maintain and submit records for the use of departmental P-cards, input information into online system to reconcile purchases. Maintain release station printers and poster printer equipment and supplies and stock them with paper and toner. Create work requests for equipment when needed. Alert the Dean's Office when supplies need to be reordered. Prepare correspondence as required. Review and summarize department data and prepare reports used for program review, planning and forecasts. Assist with departmental faculty searches, including but not limited to gathering and analyzing information on CV and transferring to spreadsheets, creating and maintaining search folders on ShareFile and uploading documents into respective folders, emailing communications to candidates, attending search committee meetings and taking minutes, uploading pertinent information into search folder. Track faculty travel and membership expenses from their departmental allotments. Generate and track lecturer/overload faculty contracts including but not limited to creating profile and entering information into the PeopleSoft database. Collaborate with HR and Faculty Affairs. Serve on various administrative committees and represent concerns of the Departments. Schedule and coordinate guest lecturers and seminar speakers, including preparing and processing speaker agreements for signature, preparing and sending schedules, parking passes, coordinating catering and honorarium for services. Print scientific posters for faculty and students and track usage. Maintain departmental calendar. Coordinate in-office schedules for numerous Lecturers sharing office space to meet with students. Coordinate special events, meetings, and projects Plan events including announcements, calendaring, room reservations, and catering arrangements. Schedule meetings and take minutes as requested. Assist faculty and Dean's Office with special projects as requested. Coordinate interview schedules for faculty and staff candidates, including calendaring, room reservations, parking permits, preparing and sending itinerary, and assisting with flight and hotel reservations when necessary. Required Qualifications A minimum of four years of demonstrated professional administrative support experience preferably in higher education Bachelor's degree and/or equivalent combination of education and work experience. Proven ability to carry out duties in a timely manner Proven ability to reason, prioritize, problem solve and communicate logically Experience in meeting/event coordination Experience carrying out duties when faced with interruptions, distractions and a fluctuating workload Skills for basic arithmetic and calculation skills Experience using standard office equipment and Microsoft Office tools including Outlook, Excel, and Word. Strong organizational skills to maintain office files, schedule, calendar, and coordinate logistics for meetings and special events, including publications, media services and catering. Demonstrate effective, clear and businesslike written and oral communications - including solid editing, proofreading skills. Experience taking concise and accurate meeting minutes. Excellent interpersonal skills with diverse groups and individuals at all organizational levels, both inside and outside of the University. Excellent problem-solving skills Ability to use tact, diplomacy and maintain a high level of confidentiality. Strong commitment to teamwork. Service-oriented, with ability to maintain a pleasant and helpful attitude.

The Office of the President is seeking an experienced Executive Assistant (EA) to support and advance the priorities and operations of the university leadership team. This is an integral role in the president's office, frequently connecting with partners and leaders across the university. The EA will support both the university president's Chief of Staff and Vice President for University Affairs & Secretary to the Board of Trustees with exceptional communication, calendaring, and project management skills. Reporting to the university president's Chief of Staff, the EA will thrive in a dynamic environment, adapt seamlessly to evolving priorities, and independently manage projects while exercising sound judgment on complex matters. The EA will professionally interact and coordinate meetings and correspondence with individuals and entities internal and external to the university, including academic officers and faculty, senior level officers and staff, donors, and government officials. The EA will handle sensitive content with discretion, ensuring timely, accurate execution in line with university policies. The EA will collaborate closely with senior leaders and cross-functional teams across the university, building strong relationships, aligning stakeholders, and being part of a culture of teamwork, openness, and optimism in this new chapter of Stanford leadership This role requires advanced executive-level administrative experience and the ability to manage complex tasks and stakeholder relationships. The EA will make decisions that influence relationships within the University and with external partners, quickly learn and grasp priorities, and execute them with informed judgement. The EA embraces continuous learning, mastering systems, policies, and institutional practices, and applying insights to improve processes and outcomes. Success in this position depends on planning several steps ahead, anticipating implications and logistics, and maintaining strong organizational skills to support multiple initiatives and competing deadlines. MINIMUM REQUIREMENTS Education & Experience: Bachelor's degree and seven years of relevant experience or combination of education and relevant experience. Knowledge, Skills and Abilities: * Demonstrated extensive high-level administrative experience supporting executive level individuals. * Excellent verbal and written communication skills, including editing and proofreading. * Excellent planning and organizational skills. * Demonstrated ability to handle sensitive issues and maintain confidentiality. * Demonstrated ability to cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies. * Contextual understanding of senior leader's role within the university framework. * Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact. * Ability to multi-task, adapt to changing priorities and meet deadlines. * Advanced computer skills and demonstrated experience with office software and email applications. Physical requirements*: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a phone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel/crawl * Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. Working conditions: * Work flexible work schedule including weekends. WORK STANDARDS: * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************* The expected pay range for this position is $112,312 to $142,168 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: * Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. * A caring culture. We provide superb retirement plans, generous time-off, and family care resources. * A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. * Discovery and fun. Stroll through historic sculptures, trails, and museums. * Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information * Schedule: Full-time * Job Code: 4161 * Employee Status: Regular * Grade: I * Requisition ID: 107480 * Work Arrangement : On Site

**Offices of the President, Stanford, California, United States** Administration Post Date Oct 08, 2025 Requisition # 107480 The Office of the President is seeking an experienced Executive Assistant (EA) to support and advance the priorities and operations of the university leadership team. This is an integral role in the president's office, frequently connecting with partners and leaders across the university. The EA will support both the university president's Chief of Staff and Vice President for University Affairs & Secretary to the Board of Trustees with exceptional communication, calendaring, and project management skills. Reporting to the university president's Chief of Staff, the EA will thrive in a dynamic environment, adapt seamlessly to evolving priorities, and independently manage projects while exercising sound judgment on complex matters. The EA will professionally interact and coordinate meetings and correspondence with individuals and entities internal and external to the university, including academic officers and faculty, senior level officers and staff, donors, and government officials. The EA will handle sensitive content with discretion, ensuring timely, accurate execution in line with university policies. The EA will collaborate closely with senior leaders and cross-functional teams across the university, building strong relationships, aligning stakeholders, and being part of a culture of teamwork, openness, and optimism in this new chapter of Stanford leadership This role requires advanced executive-level administrative experience and the ability to manage complex tasks and stakeholder relationships. The EA will make decisions that influence relationships within the University and with external partners, quickly learn and grasp priorities, and execute them with informed judgement. The EA embraces continuous learning, mastering systems, policies, and institutional practices, and applying insights to improve processes and outcomes. Success in this position depends on planning several steps ahead, anticipating implications and logistics, and maintaining strong organizational skills to support multiple initiatives and competing deadlines. **MINIMUM REQUIREMENTS** **Education & Experience:** Bachelor's degree and seven years of relevant experience or combination of education and relevant experience. **Knowledge, Skills and Abilities:** + Demonstrated extensive high-level administrative experience supporting executive level individuals. + Excellent verbal and written communication skills, including editing and proofreading. + Excellent planning and organizational skills. + Demonstrated ability to handle sensitive issues and maintain confidentiality. + Demonstrated ability to cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies. + Contextual understanding of senior leader's role within the university framework. + Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact. + Ability to multi-task, adapt to changing priorities and meet deadlines. + Advanced computer skills and demonstrated experience with office software and email applications. **Physical requirements*:** + Constantly perform desk-based computer tasks. + Frequently sitting. + Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a phone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. + Rarely twist/bend/stoop/squat, kneel/crawl _* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job._ **Working conditions:** + Work flexible work schedule including weekends. **WORK STANDARDS:** + Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. + Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. + Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,******************************* _The expected pay range for this position is $112,312 to $142,168 per annum._ _Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs._ **Why Stanford is for You** Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture andunique perksempower you with: + **Freedom to grow.** We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. + **A caring culture.** We provide superb retirement plans, generous time-off, and family care resources. + **A healthier you.** Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. + **Discovery and fun.** Stroll through historic sculptures, trails, and museums. + **Enviable resources.** Enjoy free commuter programs, ridesharing incentives, discounts and more _At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (_ _***************************************************** _) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process._ _The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._ Additional Information + **Schedule: Full-time** + **Job Code: 4161** + **Employee Status: Regular** + **Grade: I** + **Requisition ID: 107480** + **Work Arrangement : On Site**

The Registrar Office Administrative Specialist provides comprehensive administrative, operational, and communication support to the Registrar's Office and the College of Law & Public Service. Approximately 80% of the role focuses on Registrar operations, document processing, scanning and filing, and maintaining accurate student records. The remaining 20% supports the Dean's Office, including social media creation, digital content management, event support, and institutional initiatives. This role requires strong organization, attention to detail, confidentiality, and the ability to manage multiple priorities in a fast-paced environment. Minimum Qualifications Minimum of 1-2 years of administrative or coordination experience. Strong attention to detail, especially in scanning, filing, and data entry. Excellent written and verbal communication skills. Ability to maintain confidentiality and comply with FERPA . Proficiency with Microsoft Office (Outlook, Word, Excel); willingness to learn Banner and other systems. Strong organization, time management, and ability to prioritize tasks effectively. Experience with social media. Preferred Qualifications Experience with social media content creation. Familiarity with Canva, Adobe Express, or similar design tools. Experience with Banner, Qualtrics, or other student information systems

Student Affairs is searching for an experienced Executive Assistant. The Executive Assistant serves as the primary administrative partner to the Vice Provost for Student Affairs, a member of the University Cabinet. The Executive Assistant also provides advanced, highly confidential support; anticipates needs; solves problems proactively; and operates with wide discretion and independent judgment on matters of significance. This role requires exceptional organization, communication, and the ability to keep a fast-moving executive running smoothly. CORE DUTIES Executive Support & Calendar Management * Manage the Vice Provost's complex, dynamic calendar across internal and external stakeholders. Protect their time, track changes in real-time, and independently commit their availability based on deep understanding of priorities. * Arrange travel for the Vice Provost, VPSA consultants, and select candidates; prepare detailed itineraries and meeting briefings. * Evaluate and organize the Vice Provost's time around competing priorities. Meetings, Events & Logistics * Plan, prioritize, and oversee logistics for meetings and conferences involving senior leaders, donors, government officials, and other university partners. * Coordinate multiple VPSA committees, task forces, and staff groups, including hybrid/in-person setups, space reservations, and catering. * Schedule all 1:1 meetings with the President/Provost's offices, campus Vice Provosts, AVPs, Development, and high-net-worth donors. * Track deadlines and critical dates, ensuring all follow-up actions are completed. Communications & Correspondence * Serve as the Vice Provost's liaison to internal and external constituencies; greet visitors, screen communications, and keep the executive informed of issues requiring attention. * Manage the Vice Provost's departmental email account; screen, track, and respond to correspondence. * Draft and edit communications, including all-staff messages, event announcements, and executive emails. * Proofread materials and compile contact lists for cross-university leadership networks. Project Coordination * Monitor timelines and details for major Student Affairs initiatives such as Town Halls, staff events, speaking engagements, and special projects. * Maintain organized digital files, shared documents, and office systems; oversee supplies and office operations. Team Leadership & Division Support * Provide oversight for shared executive assistant coverage across Student Affairs, including coverage planning, project coordination, and event support. * Supervise and assign tasks to student workers. * Coordinate with Meeting Services and Facilities on events hosted by the Vice Provost. Administrative & Financial Processes * Process expenses and verifications in Stanford's Oracle Financials. * Manage contract requests for outside vendors and consultants. * Review timecards for the Vice Provost's direct reports and signal when ready for approval. * Provide scheduling support to Student Affairs AVPs as needed. * Other duties may be assigned MINIMUM REQUIREMENTS Education & Experience * Bachelor's degree and 7 years of relevant experience, or an equivalent combination of education and experience. Knowledge, Skills & Abilities * Extensive experience supporting executive-level leaders in complex environments. * Outstanding written and verbal communication, including editing and proofreading. * Excellent planning, prioritization, and organizational skills. * Ability to maintain confidentiality, exercise sound judgment, and manage sensitive issues with diplomacy. * Ability to build trust and positive relationships across a wide range of internal and external partners. * Strong understanding of higher-education executive roles and context. * Ability to multitask, adapt quickly, and meet deadlines in a fast-moving environment. * Advanced skills with office software and email applications. Certifications and Licenses * None required. PHYSICAL REQUIREMENTS * Constant desk-based computer work; frequent sitting. * Occasional standing/walking, reaching, light grasping, phone use, and lifting up to 10 lbs. * Rare bending, twisting, kneeling, or squatting. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORKING CONDITIONS * Onsite, typically requiring 5 days per week on campus. * Occasional evening or weekend work as needed. WORK STANDARDS * Strong interpersonal skills; ability to work collaboratively with colleagues and external partners. * Commitment to safety and adherence to university policies and procedures. * Consistent professionalism and accountability. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************* The expected pay range for this position is $112,312 - $123,962 annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. We invite you to apply by clicking on the "Apply for Job" button. To be considered, please submit your résumé and a one-page cover letter along with your online application. Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: * Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. * A caring culture. We provide superb retirement plans, generous time-off, and family care resources. * A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. * Discovery and fun. Stroll through historic sculptures, trails, and museums. * Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more! The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information * Schedule: Full-time * Job Code: 4161 * Employee Status: Regular * Grade: I * Requisition ID: 107699 * Work Arrangement : On Site

Under the supervision and direction of the Vice President for UDAE/CEO of the Cal Poly Foundation, this position will provide administrative support on varied and complex projects associated with the Office of the Vice President for UDAE. Administrative support requires the coordination, prioritization and monitoring through completion of complex project assignments. Department Summary The role of the University Development & Alumni Engagement Division (UDAE) is to foster strong relationships with internal and external partners to enhance support for Cal Poly. UDAE establishes and implements an overall advancement program, including coordinating fundraising, donor relations, gift processing, trust and endowment management, training and systems support for the donor database, and Cal Poly Foundation support and administration. Key Qualifications Ability to initiate, coordinate, prioritize, and monitor through completion of project assignments, utilizing sound principled written, oral and editing practices. Ability to understand, investigate and analyze problems with a broad perspective, anticipate administrative impacts and implications and recommend solutions. Ability to anticipate and analyze operational and procedural problems and address them proactively by making recommendations, taking appropriate courses of action and exercising good judgment in decision making. Working knowledge of or the ability to quickly learn, interpret and apply a wide variety of policies and procedures relating to and impacting operations and programs in University Development and Alumni Engagement. Education and Experience Equivalent to a bachelor's degree in a related field and two years of relevant work experience. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis. Salary and Benefits Anticipated Hiring Range: $72,708 - $83,520 per year Classification Range: $63,288 - $92,208 per year Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable). Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly's hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu. Equal Opportunity and Excellence in Education and Employment This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Cal Poly is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Supplemental Information Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly, San Luis Obispo is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Positions are posted for a minimum of 14 calendar days.

**Residential & Dining Enterprises, Stanford, California, United States** Administration Post Date Dec 11, 2025 Requisition # 107911 AND RESIDENTIAL & DINING ENTERPRISES:** Stanford University is one of the world's leading teaching and research universities. Founded in 1891, Stanford's mission is to create and share knowledge and to prepare students to be curious, to think critically, and to contribute to the world. With world-class scholars and seven schools located together on a single campus, Stanford offers academic excellence across the broadest array of disciplines including business, education, engineering, humanities and sciences, law, medicine, and sustainability. It also is an engine of innovation, blending theory and practice to move ideas and discoveries from labs and classrooms out into the world. Stanford strives to foster a culture of expansive inquiry, fresh thinking, searching discussion, and freedom of thought - preparing students for leadership and engaged citizenship in the world. The university is located between San Francisco and San Jose in the heart of California's Silicon Valley, on a scenic 8,180-acre campus. Residential & Dining Enterprises (R&DE), the largest auxiliary organization at Stanford University, supports the academic mission of the university by providing high-quality services to students and other members of the university community. R&DE has an annual operating budget of $400M, operates 24/7/365, and oversees a $3B asset portfolio comprising over 7 million square feet-one-third of the campus footprint. R&DE provides housing for 16,000 students and dependents, serves 8 million meals annually at 48 student dining venues and 32 culinary enterprises. In addition, R&DE provides executive services, conference operations, and guest lodging. R&DE is a talented and diverse team of 1,200+ who comprise the following divisions: Student Housing Operations & Stanford Conferences; Stanford Dining and Hospitality & Auxiliaries; Maintenance Operations and Capital Projects; and a team of R&DE strategic business partners-Finance & Administration, Information Technology, Human Resources, and Strategic Communications and Marketing. "Students (Customers) First" is R&DE's mantra and its strategic goals reflect its commitment to delivering service excellence to the campus community. R&DE's belief is "students are never an interruption in our day; they are the reason we are here." R&DE's dedication to promoting fair treatment, access to opportunities, and a positive work environment is reflected in its essential priorities and efforts for cultivating a culture of operational excellence as a foundational cornerstone. R&DE is committed to creating and sustaining inclusive excellence where all staff feel a sense of belonging and are empowered to thrive. This role is designated as essential and requires incumbents to report to work onsite. Telecommuting is not available for this role. **JOB PURPOSE:** Administer and support administrative programs or functions under general supervision of the Assistant Vice Provost. Anticipate the needs of this senior level manager (subsequently referred to as "supervisor" for this document) and proactively solve problems and/or independently handle issues. Implement, administer, and evaluate day-to-day activities of the division by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program. May be responsible for leading other administrative staff or subordinates. **CORE DUTIES*:** · Independently implement, administer and evaluate day-to-day activities of the division, function, or program. Act as key contact. · Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function. · Analyze and interpret policies; develop, revise and implement procedures for program or function. · Represent the program or function within the department, unit or school. May also represent the program or function to external constituencies. · Organize and/or participate in outreach activities that may include communications, events, training, and/or conferences. May participate in development of budgets or oversee budgets and monitor and approve expenditures. · May direct staff to perform various tasks and assignments. May also supervise staff. · Manage supervisor's complex, dynamic calendar across internal and external stakeholders. Protect their time, track changes in real-time, and independently commit their availability based on deep understanding of priorities. · Negotiate and manage the needs of individuals or groups requesting time with the supervisor, independently committing their time. May occasionally represent the supervisor by attending meetings in their absence; speaking for the supervisor. · Act on behalf of the supervisor by establishing priorities and identifying and resolving problems that are administrative in nature. Use independent judgment to keep supervisor informed of all matters that require their attention. · Serve as the liaison to various internal and external constituencies, including screening correspondence, telephone calls, and drops ins; keep the supervisor informed of all matters requiring their attention. · Organize, plan, and coordinate logistics for outreach activities that may include developing communications, space reservations, catering, and materials for internal and external events and/or conferences. · Compose correspondence; develop, review and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision-making purposes. · Proofread, draft, and edit communications, including all-staff messages, event announcements, contact lists, and executive emails. · Manage complex business travel in compliance with unit, university, and sponsor policies. · Manage multiple projects simultaneously. Anticipate and track initial dates, events and associated action items; follow up with appropriate parties on behalf of supervisor to ensure deadlines are met. · Maintain organized digital files, shared documents, and office systems; oversee supplies and office operations. * - Other duties may also be assigned **MINIMUM REQUIREMENTS:** Education & Experience: Bachelor's degree and three years of relevant experience, or combination of education and relevant experience. **Knowledge, Skills and Abilities:** · Highly desired: excellent verbal and written communication skills, including editing and proofreading. · Demonstrated ability to prioritize own work and multi-task. · Demonstrated excellent organizational skills. · Demonstrated ability to take initiative and ownership of projects. · Ability to communicate effectively both orally and in writing. · Ability to routinely and independently exercise sound judgment in making decisions. · Demonstrated experience working independently and as part of a team. · Relevant subject matter knowledge. · Demonstrated high-level administrative experience which includes advanced computer skills and demonstrated experience with office software and email applications. · Excellent planning skills. · Demonstrated ability to handle sensitive issues and maintain confidentiality. · Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy, and tact. · Ability to adapt to changing priorities and meet deadlines. Certifications and Licenses: None PHYSICAL REQUIREMENTS*: · Constantly perform desk-based computer tasks. · Frequently stand/walk, sit, grasp lightly/fine manipulation. · Occasionally use a telephone. · Rarely lift/carry/push/pull objects that weigh 11-20 pounds. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. **WORKING CONDITIONS:** · May work flexible work schedule including weekends. WORK STANDARDS: · Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. · Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable university policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************* **The expected pay range for this position is $105,000 to $115,000 per annum.** **Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs** **Why is Stanford for You:** Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enriches the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: ● Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. ● A caring culture. We provide superb retirement plans, generous time-off, and family care resources. ● A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. ● Discovery and fun. Stroll through historic sculptures, trails, and museums. ● Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more. _The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ _Consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job._ _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._ Additional Information + **Schedule: Full-time** + **Job Code: 4121** + **Employee Status: Regular** + **Grade: H** + **Requisition ID: 107911** + **Work Arrangement : On Site**

**School of Medicine, Stanford, California, United States** Administration Post Date Nov 14, 2025 Requisition # 107495 The Department of Radiology at Stanford University is dedicated to excellence in clinical care, research, education, and administration. The people and programs comprising Stanford Radiology are world-renowned. Stanford Radiology's core strength lies in its people: faculty, who are highly regarded for their deep subspecialty expertise, dedication to patient care, and responsiveness to referring providers; multidisciplinary researchers who continue to push the boundaries of innovation in physics and engineering to develop cutting-edge methods for enhanced anatomic and functional imaging; staff who are dedicated and engaged in moving the mission of the department, school, and university forward. Stanford University is seeking an Administrative Associate 4 to Provide complex administrative or operational support with minimal supervision. May be responsible for overseeing other administrative staff or subordinates. **Duties include*:** + Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. + Research and/or write background information for meetings. Participate in meetings on supervisor's behalf, inform after the fact. + Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. + Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. + Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. + Create complex reports and spreadsheets which may utilize specialized software and systems. Make recommendations based on reports. + Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. + Coordinate complex office moves. Plan and coordinate routine remodeling and renovations. + Analyze and review material and extract pertinent information for briefing purposes. + Positions at this level also include one or more of the following duties: + In conjunction with financial lead and/or principal investigator, assist with sponsored project research proposal submissions and post award administration. + Responsible for leading the administrative functions of a program or unit. + Perform human resources transactional support and/or faculty affairs support; coordinate or manage the visa process. + Serve as building coordinator. + Oversee or supervise day-to-day work of other administrative or support staff, student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality, timeliness, and providing performance review input. _* - Other duties may also be assigned._ **EDUCATION & EXPERIENCE (REQUIRED):** High school diploma and six years of administrative experience, or combination of education and relevant experience. **KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):** + Advanced computer skills and demonstrated experience with office software and email applications. + Proven success in following through and completing projects. + Excellent organizational skills and attention to detail. + Excellent verbal and written communication skills. + Excellent customer service and interpersonal skills. + Ability to prioritize, multi-task, and assign work to others. + Ability to take initiative and ownership of projects. + Ability to routinely and independently exercise sound judgment in making decisions. **PHYSICAL REQUIREMENTS*:** + Constantly perform desk-based computer tasks. + Frequently sitting. + Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. + Rarely twist/bend/stoop/squat, kneel/crawl. _* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job._ **WORK STANDARDS:** + Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. + Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. + Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,******************************* _The expected pay range for this position is $45.23 to $51.03 per hour._ _Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs._ _At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (_ _***************************************************** _) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process._ _Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a_ _contact form_ _._ _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._ _The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ Additional Information + **Schedule: Full-time** + **Job Code: 4099** + **Employee Status: Regular** + **Grade: G** + **Requisition ID: 107495** + **Work Arrangement : On Site**

**Dean of Research, Stanford, California, United States** Administration Post Date Dec 19, 2025 Requisition # 107970 **SCHOOL/UNIT DESCRIPTION:** The Freeman Spogli Institute for International Studies (FSI) is Stanford University's primary interdisciplinary research and teaching institute on international policy and international affairs.FSI produces scholarships, teaches and trains future leaders and scholars in international studies, and informs and influences policy making around the world. **POSITION SUMMARY:** **The Executive Assistant provides high-level administrative and operational support to the incoming Director of the Freeman Spogli Institute for International Studies (FSI). Serving as a key representative of the Director's office, this position manages complex and dynamic scheduling, coordinates high-profile meetings and events, oversees domestic and international travel, and ensures smooth communication with internal and external stakeholders. The role requires exceptional judgment, discretion, and the ability to anticipate needs in a fast-paced, high-visibility academic environment.** **The ideal candidate will be organized, proactive, and comfortable working with senior university leadership, faculty, donors, government officials, and international partners. This position plays a central role in ensuring the efficiency and effectiveness of the Director's office and contributes to the broader mission of FSI.** **CORE DUTIES:** + Plan and schedule complex calendar(s) with limited or no consultation, resolve calendaring conflicts. Negotiate and manage the needs of individuals or groups requesting time with the supervisor, independently committing his/her time. May occasionally represent the supervisor by attending meetings in his/her absence; speaking for the supervisor. + Act on behalf of the supervisor in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Use independent judgment to keep supervisor informed of all matters that require his/her attention. + Serve as the liaison to various internal and external constituencies, including screening correspondence and telephone calls; keep the supervisor informed of all matters requiring his/her attention. + Independently prioritize, plan, coordinate and/or oversee logistics and conferences with individuals and entities internal and external to the university, including executive and senior level staff, donors and government officials. + Compose correspondence; develop, review and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision making purposes. + Manage complex business travel in compliance with unit, university, and sponsor policies. + Prepare reports and analyses, identify adverse trends and make appropriate recommendations or conclusions. + Manage multiple projects simultaneously. Anticipate and track initial dates, events and associated action items; follow up with appropriate parties on behalf of supervisor to ensure deadlines are met. + May also supervise staff. **MINIMUM REQUIREMENTS:** **Education & Experience:** High school diploma and five years of relevant experience or combination of education and relevant experience. **Knowledge, Skills and Abilities:** + Demonstrated high-level administrative experience which includes advanced computer skills and demonstrated experience with office software and email applications. + Excellent verbal and written communication skills, including editing and proofreading.\ + Excellent planning and organizational skills. + Ability to take initiative and ownership of projects. + Demonstrated ability to handle sensitive issues and maintain confidentiality. + Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact. + Ability to multi-task, adapt to changing priorities and meet deadlines. **PHYSICAL REQUIREMENTS*:** + Constantly perform desk-based computer tasks. + Frequently sitting. + Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. + Rarely twist/bend/stoop/squat, kneel/crawl. _* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job._ **WORKING CONDITIONS:** + May work flexible work schedule including weekends. **WORK STANDARDS:** + Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. + Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. + Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,******************************* **Onsite/Hybrid:** The expected pay range for this position is$43.19 to $49.83per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate including but not limited to geographic location, knowledge, skills and abilities, relevant education, depth and breadth of experience, performance; as well as other business and organization needs such as (but not limited to) the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the unit, department and reporting relationships. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. **Why Stanford is for You** Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Ourcultureandunique perksempower you with: + **Freedom to grow.** We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. + **A caring culture.** We provide superb retirement plans, generous time-off, and family care resources. + **A healthier you.** Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. + **Discovery and fun.** Stroll through historic sculptures, trails, and museums. + **Enviable resources.** Enjoy free commuter programs, ridesharing incentives, discounts and more! _The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ _Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a_ _contact form_ _._ _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._ Additional Information + **Schedule: Full-time** + **Job Code: 4148** + **Employee Status: Regular** + **Grade: G** + **Requisition ID: 107970** + **Work Arrangement : Hybrid Eligible**

**Dean of Research, Stanford, California, United States** Administration Post Date Nov 21, 2025 Requisition # 107796 The Stanford Institute for Human-Centered Artificial Intelligence (HAI) and Stanford Data Science (SDS) is a newly formed institute within the Dean of Research. As an independent institute, HAI + SDS' mission is to advance AI research, education, policy and practice to improve the human condition. What's unique about HAI + SDS is that it balances diverse expertise and integration of AI across human-centered systems and applications in a setting that could only be offered by Stanford University. In realizing our mission, our staff are critical to supporting our organization's goals and enabling Stanford faculty and students to conduct cutting-edge research with the objective of formulating innovative solutions to global challenges. Together we're helping build the future of AI. **Our VPDoR Diversity Journey** : + We create a hub of innovation through the power of diversity of disciplines and people. + We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. + We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community. + We promote a culture of belonging, equity, and safety. + We embed these values in excellence of education, research, and operation. **POSITION SUMMARY:** The Executive Assistant will provide complex and diversified administrative support with minimal supervision. This position will anticipate the needs of senior management and proactively solve problems and independently handle issues. This position will report directly to the Chief of Staff and will coordinate with other members of the HAI + SDS team as appropriate to deliver value to the institute's expanding community. This is a two-year fixed term position and may be extended based on programmatic need and funding availability. This position is 100% FTE and benefits are eligible. This position will be based on Stanford's main campus and will be considered for an option ofhybrid work arrangement, subject to operational need. For consideration, please submit your resume. **CORE DUTIES:** + Plan and schedule complex calendar(s) with limited or no consultation, resolve calendaring conflicts. Negotiate and manage the needs of individuals or groups requesting time with the supervisor, independently committing his/her time. May occasionally represent the supervisor by attending meetings in his/her absence; speaking for the supervisor. + Act on behalf of the supervisor in regards to establishing priorities and identifying and resolving problems that are administrative in nature. + Use independent judgment to keep supervisor informed of all matters that require his/her attention. + Serve as the liaison to various internal and external constituencies, including screening correspondence and telephone calls; keep the supervisor informed of all matters requiring his/her attention. + Independently prioritize, plan, coordinate and/or oversee logistics and conferences with individuals and entities internal and external to the university, including executive and senior level staff, donors and government officials. + Compose correspondence; develop, review and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision making purposes. + Manage complex business travel in compliance with unit, university, and sponsor policies. + Manage multiple projects simultaneously. Anticipate and track initial dates, events and associated action items; follow up with appropriate parties on behalf of supervisor to ensure deadlines are met. **MINIMUM REQUIREMENTS:** **Education & Experience:** High school diploma and five years of relevant experience or combination of education and relevant experience. **Knowledge, Skills and Abilities:** + Demonstrated high-level administrative experience which includes advanced computer skills and demonstrated experience with office software and email applications. + Excellent verbal and written communication skills, including editing and proofreading. + Excellent planning and organizational skills. + Ability to take initiative and ownership of projects. + Demonstrated ability to handle sensitive issues and maintain confidentiality. + Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact. + Ability to multi-task, adapt to changing priorities and meet deadlines. **PHYSICAL REQUIREMENTS*:** + Constantly perform desk-based computer tasks. + Frequently sitting. + Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. + Rarely twist/bend/stoop/squat, kneel/crawl. _* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job._ **WORKING CONDITIONS:** + May work flexible work schedule including weekends. **WORK STANDARDS:** + Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. + Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. + Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,******************************* _The expected pay range for this position is $43.19 to $49.83 per hour._ _Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate including but not limited to geographic location, knowledge, skills and abilities, relevant education, depth and breadth of experience, performance; as well as other business and organization needs such as (but not limited to) the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the unit, department and reporting relationships._ _At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (_ _***************************************************** _) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process._ **Why Stanford is for You** Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Ourcultureandunique perksempower you with: + **Freedom to grow.** We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. + **A caring culture.** We provide superb retirement plans, generous time-off, and family care resources. + **A healthier you.** Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. + **Discovery and fun.** Stroll through historic sculptures, trails, and museums. + **Enviable resources.** Enjoy free commuter programs, ridesharing incentives, discounts and more! The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting acontact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information + **Schedule: Full-time** + **Job Code: 4148** + **Employee Status: Fixed-Term** + **Grade: G** + **Requisition ID: 107796** + **Work Arrangement : Hybrid Eligible**

The Executive Assistant for Administration and Finance Divisional Operations operates under the general direction of the Assistant Vice President of Divisional Operations in Administration and Finance and provides executive-level administrative leadership to the Senior Vice President for Administration and Finance (SVP) and the senior leadership team. This role is instrumental in facilitating the execution of high-level responsibilities and strategic initiatives, supporting the Sr. Associate Vice President of Administration and Finance Services, Associate Vice President of Financial Services, Assistant Vice President of Divisional Operations, Assistant Vice President of Divisional Operations. The Executive Assistant manages a dynamic and high-profile calendar of strategic meetings, executive briefings, and divisional priorities. The incumbent prepares detailed meeting agendas and briefing materials, facilitates timely communication, and serves as a key liaison between the SVP's Office and senior campus and CSU system leaders. The incumbent exercises independent judgment in triaging complex issues, researching policy, and developing recommendations that contribute to the advancement of the university's strategic objectives. Responsibilities span comprehensive administrative support functions, including procurement and financial oversight, coordination of executive travel and division-wide events, facilitation of strategic meetings, management of operational systems, and supervision of student personnel. The role also includes oversight of sensitive information systems, compliance protocols, and divisional communication tools. The Executive Assistant maintains proactive and collaborative relationships with the Office of the President, Provost, Chancellor's Office, Vice Presidents, Deans, faculty, and community leaders. Additionally, the incumbent performs analysis and provides policy recommendations that require access to confidential bargaining unit negotiations information, which contributes to the development of management's position in negotiations. Department Summary The Office of the Senior Vice President for Administration and Finance supports the university's mission by fostering a culture of service, transparency, accountability, and continuous improvement in every aspect of campus operations. The Senior Vice President (SVP) is the chief administrative and financial officer of the university, overseeing the stewardship of campus resources, fiscal accountability, operational effectiveness, and the infrastructure necessary to support Cal Poly's academic and student success mission. The SVP of Administration and Finance reports directly to the University President and serves as a member of the President's Cabinet, working collaboratively with other university divisions to advance strategic initiatives, ensure financial sustainability, and maintain a safe, inclusive, and well-functioning campus environment. The Administration and Finance Division plays a vital role in supporting the university's operational backbone, encompassing areas such as finance, budgeting, facilities, public safety, environmental health and safety, human resources, and divisional operations. Key Qualifications * Demonstrated customer service experience requiring a high level of diplomacy and professionalism. * Demonstrated ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. * Advanced public and internal relations skills to effectively represent the university leader, engage and collaborate with internal stakeholders, and manage relationships with external stakeholders. * Working knowledge of or the ability to quickly learn budgeting, expenditure tracking, procurement procedures, and financial reconciliation across both the University and auxiliary systems. * Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Education and Experience Education and Experience: * Equivalent to graduation from a four-year college or university. Three years of technical or administrative experience. A graduate degree in a related field may be substituted from one-year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis. Licenses, Certificates, Credentials: * Possession of a valid driver's license or the ability to obtain by date of hire. Salary and Benefits Anticipated Hiring Range: $80,000 - $110,000 per year Classification Range: $56,244 - $134,676 per year Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable). Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly's hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu. Equal Opportunity and Excellence in Education and Employment This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Cal Poly is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Supplemental Information Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly, San Luis Obispo is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Positions are posted for a minimum of 14 calendar days.

The Executive Assistant for Administration and Finance Divisional Operations operates under the general direction of the Assistant Vice President of Divisional Operations in Administration and Finance and provides executive-level administrative leadership to the Senior Vice President for Administration and Finance (SVP) and the senior leadership team. This role is instrumental in facilitating the execution of high-level responsibilities and strategic initiatives, supporting the Sr. Associate Vice President of Administration and Finance Services, Associate Vice President of Financial Services, Assistant Vice President of Divisional Operations, Assistant Vice President of Divisional Operations. The Executive Assistant manages a dynamic and high-profile calendar of strategic meetings, executive briefings, and divisional priorities. The incumbent prepares detailed meeting agendas and briefing materials, facilitates timely communication, and serves as a key liaison between the SVP's Office and senior campus and CSU system leaders. The incumbent exercises independent judgment in triaging complex issues, researching policy, and developing recommendations that contribute to the advancement of the university's strategic objectives. Responsibilities span comprehensive administrative support functions, including procurement and financial oversight, coordination of executive travel and division-wide events, facilitation of strategic meetings, management of operational systems, and supervision of student personnel. The role also includes oversight of sensitive information systems, compliance protocols, and divisional communication tools. The Executive Assistant maintains proactive and collaborative relationships with the Office of the President, Provost, Chancellor's Office, Vice Presidents, Deans, faculty, and community leaders. Additionally, the incumbent performs analysis and provides policy recommendations that require access to confidential bargaining unit negotiations information, which contributes to the development of management's position in negotiations. Department Summary The Office of the Senior Vice President for Administration and Finance supports the university's mission by fostering a culture of service, transparency, accountability, and continuous improvement in every aspect of campus operations. The Senior Vice President (SVP) is the chief administrative and financial officer of the university, overseeing the stewardship of campus resources, fiscal accountability, operational effectiveness, and the infrastructure necessary to support Cal Poly's academic and student success mission. The SVP of Administration and Finance reports directly to the University President and serves as a member of the President's Cabinet, working collaboratively with other university divisions to advance strategic initiatives, ensure financial sustainability, and maintain a safe, inclusive, and well-functioning campus environment. The Administration and Finance Division plays a vital role in supporting the university's operational backbone, encompassing areas such as finance, budgeting, facilities, public safety, environmental health and safety, human resources, and divisional operations. Key Qualifications Demonstrated customer service experience requiring a high level of diplomacy and professionalism. Demonstrated ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Advanced public and internal relations skills to effectively represent the university leader, engage and collaborate with internal stakeholders, and manage relationships with external stakeholders. Working knowledge of or the ability to quickly learn budgeting, expenditure tracking, procurement procedures, and financial reconciliation across both the University and auxiliary systems. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Education and Experience Education and Experience: Equivalent to graduation from a four-year college or university. Three years of technical or administrative experience. A graduate degree in a related field may be substituted from one-year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis. Licenses, Certificates, Credentials: Possession of a valid driver's license or the ability to obtain by date of hire. Salary and Benefits Anticipated Hiring Range: $80,000 - $110,000 per year Classification Range: $56,244 - $134,676 per year Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable). Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly's hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu. Equal Opportunity and Excellence in Education and Employment This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Cal Poly is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Supplemental Information Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly, San Luis Obispo is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Positions are posted for a minimum of 14 calendar days.

The Department of Chemical and Systems Biology is seeking a 100% FTE Administrative Associate 3 (Hybrid) to provide administrative support to several faculty and their labs members with limited supervision. The ideal candidate will be comfortable working independently as well as within a team, demonstrate outstanding communication and relationship building skills, have an attention to details, and be proactive and multi-task with ease. With 12 faculty, 49 graduate students, and 44 postdoctoral fellows, the department seeks to advance biomedical science through molecular and quantitative approaches, focusing on basic science research and translating laboratory discoveries into new clinical therapies. The department is one of the premier systems biology departments in the country, attracting stellar graduate students and fellows who advance to positions as top scientists and academic leaders in their field. Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and preparing students for leadership in a complex world. Supporting that mission is a staff of more than 10,000 which is rooted in a culture of excellence and values, innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability to promote healthy and fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers. Duties include: * Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. * Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget. * Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. * Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Create complex reports and spreadsheets which may utilize specialized software and systems. * Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. * Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. * May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. * This position is based on the Stanford University campus, and the candidate will have the option of working under a hybrid work arrangement, subject to operational needs. * - Other duties may also be assigned The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. The expected pay range for this position is $39.46 to $44.30 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at ************************. For all other inquiries, please submit a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. DESIRED QUALIFICATIONS: Bachelor's degree preferred. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): * Advanced computer skills and demonstrated experience with office software and email applications. * Demonstrated success in following through and completing projects. * Excellent organizational skills and attention to detail. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize, multi-task, and assign work to others. * Ability to take initiative and ownership of projects. * Ability to routinely and independently exercise sound judgment in making decisions CERTIFICATIONS & LICENSES: None PHYSICAL REQUIREMENTS*: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel/crawl. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Additional Information * Schedule: Full-time * Job Code: 4098 * Employee Status: Regular * Grade: F * Requisition ID: 105295 * Work Arrangement : Hybrid Eligible

**School of Medicine, Stanford, California, United States** Administration Post Date Dec 16, 2025 Requisition # 107933 The Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University's School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting-edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education. The Department of Anesthesiology, Perioperative, and Pain Medicineis seeking an Administrative Associate 3 toprovide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. At Stanford University School of Medicine, the work we do touches the lives of those today and tomorrow. Through education, research, and health care, the School of Medicine improves health through leadership, diversity, collaborative discoveries, and innovation in health care. Whether working in departments with faculty, or in units that support the school, our staff are a part of teams that propel us on our journey toward the future of medicine and Precision Health. Stanford is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers. The School of Medicine and the Department of Anesthesia are committed to diversity, equity, and inclusion for its faculty, staff, residents, postdocs, and fellows. We aim to recruit, support, retain, and promote diversity in our department. For more information on our department, please see our website:**************************************** This is a hybrid position that will require to be on site 4 days a week. **Duties include:** + Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. + Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. + Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. + Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. + Create complex reports and spreadsheets which may utilize specialized software and systems. + Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. + Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. + May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. _* - Other duties may also be assigned_ **EDUCATION & EXPERIENCE (REQUIRED):** High school diploma and four years of administrative experience, or combination of education and relevant experience. **KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):** + Advanced computer skills and demonstrated experience with office software and email applications. + Demonstrated success in following through and completing projects. + Excellent organizational skills and attention to detail. + Strong verbal and written communication skills. + Excellent customer service and interpersonal skills. + Ability to prioritize, multi-task, and assign work to others. + Ability to take initiative and ownership of projects. + Ability to routinely and independently exercise sound judgment in making decisions **PHYSICAL REQUIREMENTS*:** + Constantly perform desk-based computer tasks. + Frequently sitting. + Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. + Rarely twist/bend/stoop/squat, kneel/crawl. _* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job._ **WORK STANDARDS** + Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. + Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. + Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,****************************** **The expected pay range for this position is $39.20 to $45.56 per hour.** **Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.** **At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.** Additional Information + **Schedule: Full-time** + **Job Code: 4098** + **Employee Status: Regular** + **Grade: F** + **Requisition ID: 107933** + **Work Arrangement : Hybrid Eligible**

The Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University's School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting-edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education. The Department of Anesthesiology, Perioperative, and Pain Medicine is seeking an Administrative Associate 3 to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. At Stanford University School of Medicine, the work we do touches the lives of those today and tomorrow. Through education, research, and health care, the School of Medicine improves health through leadership, diversity, collaborative discoveries, and innovation in health care. Whether working in departments with faculty, or in units that support the school, our staff are a part of teams that propel us on our journey toward the future of medicine and Precision Health. Stanford is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers. The School of Medicine and the Department of Anesthesia are committed to diversity, equity, and inclusion for its faculty, staff, residents, postdocs, and fellows. We aim to recruit, support, retain, and promote diversity in our department. For more information on our department, please see our website: **************************************** This is a hybrid position that will require to be on site 4 days a week. Duties include: * Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. * Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. * Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. * Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Create complex reports and spreadsheets which may utilize specialized software and systems. * Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. * Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. * May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. * - Other duties may also be assigned EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): * Advanced computer skills and demonstrated experience with office software and email applications. * Demonstrated success in following through and completing projects. * Excellent organizational skills and attention to detail. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize, multi-task, and assign work to others. * Ability to take initiative and ownership of projects. * Ability to routinely and independently exercise sound judgment in making decisions PHYSICAL REQUIREMENTS*: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel/crawl. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ****************************** The expected pay range for this position is $39.20 to $45.56 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Additional Information * Schedule: Full-time * Job Code: 4098 * Employee Status: Regular * Grade: F * Requisition ID: 107933 * Work Arrangement : Hybrid Eligible

Note - This is a 1 year fixed term position. Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S. This position has been deemed critical by the School of Engineering Dean's Office and is exempt from the hiring freeze. The Civil & Environmental Engineering Department is a joint department in the School of Engineering and the Doerr School of Sustainability. Stanford Engineering (SOE) has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. The Stanford Doerr School of Sustainability (SDSS) strives to create a future when humans and nature thrive in concert and in perpetuity. The school is dedicated to valuing and supporting a diverse, equitable, and inclusive environment, and to creating solutions that benefit all people, particularly those most affected by environmental damage and climate change. The Civil and Environmental Engineering Department is seeking an Administrative Associate for the Center for Sustainable Design and Global Competitiveness (SDGC), a research center within the Civil and Environmental Engineering Department (CEE). This position provides event coordination, calendaring/scheduling, financial transactional support, recruitment and program support, and occasional design and communications responsibilities. As part of a collaborative team of staff in CEE, the Administrative Associate will support exciting research programs, student groups, and center events through daily interactions with professors, students, and academic and administrative staff. While event support and client service responsibilities will require this staff member to work in person, the position may include flexible and hybrid schedule opportunities. Civil and Environmental Engineering Website: ************************ In this role, you will: * Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures. * Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. * Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays. * Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Provide full financial and procurement transactional support for a research center in the department-including several affiliates programs within the center. Transactions will include purchasing, contracting, travel booking and reimbursement, procurement card transactions, registration fee coordination and processing, and may include gift and other revenue transmittal management. * Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves and other facilities projects as needed. * Maintain approved content on websites. * Coordinate and support both international and domestic events. * Coordinate recruitment and administrative support for an annual internship program. Education & Experience (Required): * High school diploma and three years of administrative experience, or combination of education and relevant experience. Knowledge, Skills, & Abilities (Required): * Proficient computer skills and demonstrated experience with office software and email applications. * Demonstrated success in following through and completing routine tasks. * Strong organizational skills and attention to detail. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize and multi-task. Education & Experience (Desired): * Demonstrated experience in design for digital and print publication. * Demonstrated skills in writing and editing. * Experience in website editing and maintenance. Physical Requirements: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel/crawl. Work Standards: * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ****************************** Pay Range: The expected pay range for this position is $31.97 to $38.40 per hour. Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for you: Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: * Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. * A caring culture. We provide superb retirement plans, generous time-off, and family care resources. * A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. * Discovery and fun. Stroll through historic sculptures, trails, and museums. * Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more! How to Apply: We invite you to apply for this position by clicking on the "Apply for Job" button. To be considered, please submit a cover letter and résumé along with your online application. The cover letter should briefly describe why you believe you are a good fit for this position. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information * Schedule: Full-time * Job Code: 4097 * Employee Status: Fixed-Term * Grade: E * Requisition ID: 108033 * Work Arrangement : Hybrid Eligible