Program Assistant jobs at University of Southern California - 28 jobs

The Keck School of Medicine of USC, Department of Medicine, Division of Nephrology and Hypertension, is seeking an Academic Program Administrator to join its team. The ideal candidate should be motivated to succeed, be a team player, be able to multitask in a high-energy environment, produce high-quality results, and maintain a welcoming and professional demeanor. The Academic Program Administrator will assist the Program Director and Associate Program Director with ACGME accreditation requirements, including processing milestone documentation and reports, coordinating and attending meetings. Serves as lead administrative person for Nephrology Fellowship Program in the implementation of program policies and processes, curriculum, including ACGME accreditation requirements. Manages the division's education calendar, including the division's CME-accredited Renal Grand Rounds. Works with the internal medicine residency program for intern lecture schedule and morning report; works with KSOM for faculty renal lectures to medical students. Plans recruitment with program director and organizes and executes in-person or virtual recruitment activities; coordinates wellness events for fellows; coordinates in-training exams, serves as chief proctor, recommends and implements coverage schedule Serves as administrative contact with GME Office: Institutional GME, Department of Medicine GME, and Keck Medical Center GME Office. Manages the day-to-day administration of a non-ACGME transplant nephrology fellowship program, which involves recruitment, onboarding and off-boarding, curriculum implementation, fellows rotation and lecture schedules; submits reports to accrediting body. Coordinates internal (Keck School of Medicine) and external medical students (domestic and international) clerkship on nephrology rotation with the KSOM Academic and Career Advising Office. Also coordinates nephrology rotation for external residents Hires USC-paid fellow annually; Assists in new staff member training, including onboarding of new fellows and faculty; communicates instructions; maintains employee records, and assigns work to others. Primarily manages faculty and fellows' clinical schedules on the scheduling platform - QGenda (Keck-recognized scheduling platform) and Amion (LAC+USC scheduling program). Includes communicating any changes with stakeholders in inpatient and outpatient services. Inputs Annual ACGME WebADS updates and milestones reports. Conducts Annual ACGME Surveys. Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time. Shift: Monday - Friday - 40 hours per week Salary Range: The annual base salary range for this position is $75,000 - $78,000. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.“ Minimum Education: Bachelor's degree Addtional Education Requirements Combined experience/education as substitute for minimum education Minimum Experience: 3 years Addtional Experience Requirements Combined experience/education as substitute for minimum work experience Minimum Skills: Experience managing learning programs for adults. Proven ability to build and maintain positive relationships with stakeholders. Demonstrated experience in management/leadership roles, building and maintaining relationships with domestic and international stakeholders. Proven budget oversight and planning experience. Outstanding interpersonal, oral, and written communication skills, with exemplary attention to detail. Experience in higher education and/or customer service. Proven ability to plan, implement, and coordinate program logistics. Demonstrated database/data entry experience. Proven project management and problem solving skills, able to handle multiple timelines, changing priorities, and fluctuating workloads. Preferred Education: Bachelor's degree Preferred Experience: 5 years working in higher education. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at **************, or by email at *************. Inquiries will be treated as confidential to the extent permitted by law. Notice of Non-discrimination Employment Equity Read USC's Clery Act Annual Security Report USC is a smoke-free environment Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: *************************************************************

This position has been deemed critical by the School of Humanities and Sciences Dean's Office and is exempt from the hiring freeze. Note: Not all unique aspects of the job are covered by this job description The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university's largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day. Anthropology is the study of human experience, action and imagination in all its breadth and diversity. It is distinct from other social sciences in encompassing both the full span of human history and the full range of human societies and cultures, including those located in historically marginalized areas of the world. As a result, anthropology is especially attuned to questions of social, cultural, and biological diversity and to issues of power, identity, and inequality. Anthropology is comparative and global in its scope and ambition but understands social ties, institutions, moral convictions, cultural frames and beliefs to be situated in specific historical, economic and regional contexts. We currently have an opening for an Undergraduate/Masters Program Officer to lead and support all aspects of the Anthropology Department's Undergraduate and Masters Programs. Reporting to the Student Services Manager, the Undergraduate/Masters Program Officer will be the face of the Anthropology Undergraduate/Masters Program and the Medical Humanities Program. The Undergraduate/Masters Program Officer works in collaboration with various department committees with direct oversight on student degree progress, undergraduate program budget for research grants/events (i.e. recruitment, Admit Day, Conferences, Commencement etc.), and advising department leadership on changes in university policies/procedures. The candidate will be responsible for coordinating the production of the Anthropology Undergraduate Journal and program informational materials for social media platforms and recruitment events. They will hire, train, and mentor department UG peer advisors, UG editorial staff and UG student workers. The Undergraduate/Masters Program Officer is also responsible for the smooth operation of the academic program of the department. Interfaces with central university offices and other departments on all matters related to the curriculum, faculty and student evaluation, and course scheduling. The candidate will work closely with various committees, faculty, and student services staff to consult on course offerings, manage the organization of curriculum (via forms, spreadsheets, course management platform), navigate syllabus/evaluation data repositories, and update the Bulletin/department website to reflect current course offerings. An ideal candidate is experienced with fostering an inclusive environment, working with students and staff from diverse backgrounds, and incorporates diverse perspectives in their work. The Undergraduate/Masters Program Officer must be able to manage time well, juggle many tasks at once and enjoy liaising with undergraduate and graduate students. We strongly value initiative and integrity as well as a customer service mindset when supporting our students and faculty. Event planning and graphic design experience is a plus. A background in Anthropology, Archaeology, History, Sociology, or other social sciences disciplines is desirable but not essential. This is a 100% FTE continuing position. A resume and cover letter describing your qualifications are required to be considered for this position. If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering this employment opportunity with the Department of Anthropology. CORE DUTIES*: * Oversee, review and administer student records by analyzing data, counseling students and providing recommendations that require interpretation and influence decisions. Make exceptions on issues of eligibility, course enrollment and program requirements. * Develop recommendations and collaborate with staff, faculty and other offices to resolve programmatic issues within the school and across functional units, (such as strategizing to ensure optimal enrollment). * Provide advice to students on a range of issues, including, but not limited to, academic progress, academic program policies, career plans, accessibility, community standards, etc., to guide them in making appropriate choices and decisions. * Apprise students of research, fellowship and scholarship opportunities. Participate in related student recruitment and selection. * Provide first line response to identify students in crisis and refer to appropriate resources, as needed. * Manage the organization of curriculum for all degrees offered, PhD, MA, BA and minors (via forms, spreadsheets, course management platform), publicize courses, collaborate with crosslisted departments, consult on course offerings with curriculum and UG committee, navigate syllabus/evaluation data repositories, and update the Bulletin/department website to reflect current course offerings. * Collect and analyze data from multiple sources including student feedback, surveys, trend reports, and data analytics. Prepare and summarize reports and make recommendations to enhance offerings, such as programs and courses and to influence current processes and policies. * Develop, analyze, influence and review, policies, processes and programs by incorporating feedback and trend data learned from first-line interactions with students. Advise manager and team on policy updates and provide recommendation for implementation of changes. * Identify trends, perform needs analysis, and participate in the implementation and testing of new technology. * May develop marketing materials and strategies for program activities and outreach functions. Assist in planning and developing webinars, education fairs and other external functions. * May provide oversight with the administration of financial processes such as financial reimbursements, data entry, reviewing terms and conditions regarding contracts, understanding vendor requirements, and following up and resolving issues. * May train and supervise other staff, volunteers, student and temporary workers. * Other duties may also be assigned MINIMUM REQUIREMENTS: Education & Experience: Bachelor's degree and two years of relevant experience, or combination of education and relevant experience. Knowledge, Skills and Abilities: * Strong written and verbal communication skills. * Basic computer skills, including experience with Microsoft Office Suite. * Basic analysis and problem solving skills. * Customer service skills. * Relevant computer systems/technology experience. * Understanding of financial transactions. * Ability to learn and understand compliance with legal, financial, and university policies and external regulations. PHYSICAL REQUIREMENTS*: * Frequently sit, perform desk-based computer tasks. * Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 10 pounds. * Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. The expected pay range for this position is $80,906 to $91,375 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. WHY STANFORD IS FOR YOU Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: * Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. * A caring culture. We provide superb retirement plans, generous time-off, and family care resources. * A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. * Discovery and fun. Stroll through historic sculptures, trails, and museums. * Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more. The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information * Schedule: Full-time * Job Code: 7501 * Employee Status: Regular * Grade: F * Requisition ID: 108002 * Work Arrangement : Hybrid Eligible

The Wellness and Recreation team manages multiple fitness and recreation facilities and coordinates a variety of on- and off-campus recreation and wellness education programming. Along with professional staff and graduate assistants, the Well-being Programming Assistant is responsible for supporting services, resources, and programs related to holistic well-being education for students with a focus on physical activity, stress management, nutrition, sleep, mindfulness, and overall well-being. All Well-being Program Assistants are members of the Department of Student Engagement and the Division of Student Affairs. Responsibilities Assist with the development and implementation of in-person outreach and educational events related to a variety of well-being topics, including but not limited to stress management, emotional intelligence, physical activity, nutrition, mindfulness, sleep, and growth mindset. Help the Well-being Programming Assistant team research, plan, develop, and implement campus-wide awareness and education passive campaigns through print, social media, and other means of communication. Staff tabling events throughout the year to promote awareness of healthy behaviors. Conduct outreach to all students to create opportunities for education and collaboration. Act as a role model and positive voice on campus in promoting greater health-conscious attitudes and challenging campus social norms where appropriate. Assist with program assessment, including contributing to the development of an end-of-year report. Assist with administrative work, including data management, as needed. Other duties as assigned. Required Qualifications Little to minimal prior experience. Ability to learn support process. Familiarity with Microsoft Office Suite.

In support of the Student Affairs Learning Outcomes, the Wellness and Recreation team manages multiple fitness and recreation facilities and coordinates a variety of on- and off-campus recreation and wellness education programming. Alongside professional staff and in collaboration with other team members, the Recreation Programming Assistant is responsible for coordinating on and off-campus recreation events to promote student community building and well-being. All Recreation Programming Assistants are members of the Department of Student Engagement and the Division of Student Affairs. Responsibilities Off Campus Recreation Programming Assistant (2) - Plan, coordinate and supervise off campus recreation programs including but not limited to hikes, water/snow sports, overnight camping trips, etc. Attend a weekly recreation team meeting Implement survey assessments based on program effectiveness to meet Wellness and Recreation area goals Meet regularly with the Graduate Assistant of Recreation Programming to discuss programming progress and logistics Panther Sports Tournament Recreation Programming Assistant (1) Plan, coordinate and supervise on campus Panther Sports Tournaments including but not limited to volleyball, basketball, pickleball, soccer, kickball, spikeball, etc. Attend a weekly recreation team meeting Implement survey assessments based on Panther Sports Tournament effectiveness to meet Wellness and Recreation area goals Meet regularly with the Graduate Assistant of Recreation Programming to discuss programming progress and logistics Camping Gear Recreation Programming Assistant (1) Manage, organize and track camping gear inventory on a weekly basis Oversee check-in and check-out of the camping gear process Communicate with students and supervisors of any violations throughout the camping gear process Attend a weekly recreation team meeting Reorder damaged or missing camping gear equipment and regularly restock supplies Meet regularly with the Graduate Assistant of Recreation Programming to discuss camping gear updates Marketing Recreation Programming Assistant (1) Create digital signage, flyers and Instagram posts for all on and off campus recreation programs Table on a bi-weekly basis to market recreation events and programs Post flyers throughout campus approved locations Prepare weekly recreation announcements for upcoming events and programs Meet regularly with the Graduate Assistant of Recreation Programming to discuss and approve marketing efforts Attend a weekly recreation team meeting Required Qualifications Off Campus Recreation Programming Assistant (2) - Must have Friday availability from 6am-11pm Panther Sports Tournament Recreation Programming Assistant (1) Must have Friday availability from 6am-11pm Camping Gear Recreation Programming Assistant (1) Must have availability to cover two camping gear check-in and two check-out shifts per week Ex.) Check-out: Thursday-Friday Ex.) Check-in: Monday-Tuesday Marketing Recreation Programming Assistant (1) N/A

Note: The following position will be based on the Stanford campus and is a hybrid position (working on-site and working from home) position, subject to operational needs. Applicants must upload a cover letter and resume to be considered for this opening. The Division of Hospital Medicine in the Department of Medicine is seeking a highly motivated and talented administrative professional to join their team as Program Coordinator, (Administrative Associate 3) at Stanford Health Care. This position will report to the Program Manager and will work collaboratively with our faculty Program Directors. The Program Coordinator will manage the complex coordination needs of the Faculty Development Program, Stanford Mentorship and Advancement in Research and Training for Hospital Medicine (SMART-HM), Quality Improvement Program, Health Equity Program, and Division Wellness Program. The candidate must be highly organized, detail oriented, and able to multi-task and work independently under limited supervision. We are seeking someone who proactively identifies opportunities for improvement, anticipates challenges, and develops creative solutions. The ideal candidate is a forward-thinking self-starter who drives projects from conception to completion and brings innovative approaches to program coordination. This exciting opportunity will require excellent judgement, communication, organization and time management, leadership and interpersonal skills, and the ability to take initiative. The successful candidate will work as part of a collaborative team and contribute to a positive and productive work culture. Our Division is comprised of 150 primary faculty members (and growing) spanning 5 diverse clinical sections, across 3 facilities in the Bay Area (Stanford Health Care, Sequoia Hospital, and Tri-Valley). We are committed to excellence in clinical inpatient medicine, medical education, quality improvement, patient safety initiatives, and a broad research portfolio ranging from COVID-19 clinical trials to informatics and AI. Duties include: * Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. * Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. * Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. * Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. * Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. * May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. DESIRED QUALIFICATIONS: * Bachelor's Degree and 3-5 years of experience in program coordination, preferably in an academic medical setting * PMP Certification * Strong project management and time management skills * Exceptional organizational skills and attention to detail and accuracy * Demonstrated ability to prioritize own work, multitask, and respect deadlines * Excellent written, oral, and interpersonal communication skills * Personal effectiveness and credibility * Demonstrated ability to proactively identify and address opportunities for program improvement. * Forward-thinking mindset with a track record of developing creative solutions. * Proven ability to drive projects from initiation through successful completion. * Innovative approaches to administrative and program challenges. EDUCATION & EXPERIENCE (REQUIRED): * High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): * Advanced computer skills and demonstrated experience with office software and email applications. * Demonstrated success in following through and completing projects. * Excellent organizational skills and attention to detail. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize, multi-task, and assign work to others. * Ability to take initiative and ownership of projects. * Ability to routinely and independently exercise sound judgment in making decisions PHYSICAL REQUIREMENTS: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. WORKING STANDARDS: * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************** The expected pay range for this position is $39.20 to $45.56 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: * Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. * A caring culture. We provide superb retirement plans, generous time-off, and family care resources. * A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. * Discovery and fun. Stroll through historic sculptures, trails, and museums. * Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Additional Information * Schedule: Full-time * Job Code: 4098 * Employee Status: Regular * Grade: F * Requisition ID: 107794 * Work Arrangement : Hybrid Eligible

Note: The following position will be based on the Stanford Health Care, Tri-Valley campus and is a hybrid position (working on-site and working from home) position, subject to operational needs. Applicants must upload a cover letter and resume to be considered for this opening. The Division of Hospital Medicine in the Department of Medicine is seeking a highly motivated and talented administrative professional to join their team as Program Coordinator, (Administrative Associate 3) at Stanford Health Care, Tri-Valley. This position will report to the Program Manager and will work collaboratively with our faculty Program Directors. The Program Coordinator will manage the complex coordination needs of the Faculty Development Programs, Stanford Mentorship and Advancement in Research and Training for Hospital Medicine (SMART-HM), Quality Improvement Program, Health Equity Program, and Division Wellness Program. The candidate must be highly organized, detail oriented, and able to multi-task and work independently under limited supervision. We are seeking someone who proactively identifies opportunities for improvement, anticipates challenges, and develops creative solutions. The ideal candidate is a forward-thinking self-starter who drives projects from conception to completion and brings innovative approaches to program coordination. This exciting opportunity will require excellent judgement, communication, organization and time management, leadership and interpersonal skills, and the ability to take initiative. The successful candidate will work as part of a collaborative team and contribute to a positive and productive work culture. The Division of Hospital Medicine is comprised of approximately 160 faculty members (and growing) across five diverse clinical sections and three facilities in the Bay Area (Stanford Health Care, Sequoia Hospital, and Tri-Valley). We are committed to excellence in inpatient clinical care, medical education, quality improvement, patient safety initiatives, and a broad research portfolio ranging from COVID-19 clinical trials to informatics and AI. Duties include: * Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. * Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. * Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. * Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Create complex reports and spreadsheets which may utilize specialized software and systems. * Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. * Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. * May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. DESIRED QUALIFICATIONS: * Bachelor's Degree and 3-5 years of experience in program coordination, preferably in an academic medical setting * PMP Certification * Strong project management and time management skills * Exceptional organizational skills and attention to detail and accuracy * Demonstrated ability to prioritize own work, multitask, and respect deadlines * Excellent written, oral, and interpersonal communication skills * Personal effectiveness and credibility * Demonstrated ability to proactively identify and address opportunities for program improvement. * Forward-thinking mindset with a track record of developing creative solutions. * Proven ability to drive projects from initiation through successful completion. * Innovative approaches to administrative and program challenges. EDUCATION & EXPERIENCE (REQUIRED): * High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): * Advanced computer skills and demonstrated experience with office software and email applications. * Demonstrated success in following through and completing projects. * Excellent organizational skills and attention to detail. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize, multi-task, and assign work to others. * Ability to take initiative and ownership of projects. * Ability to routinely and independently exercise sound judgment in making decisions PHYSICAL REQUIREMENTS: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. WORKING STANDARDS: * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************** The expected pay range for this position is $39.20 to $45.56 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: * Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. * A caring culture. We provide superb retirement plans, generous time-off, and family care resources. * A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. * Discovery and fun. Stroll through historic sculptures, trails, and museums. * Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Additional Information * Schedule: Full-time * Job Code: 4098 * Employee Status: Regular * Grade: F * Requisition ID: 107791 * Work Arrangement : Hybrid Eligible

**School of Medicine, Stanford, California, United States** Administration Post Date Nov 21, 2025 Requisition # 107791 **Note:** The following position will be based on the Stanford Health Care, Tri-Valley campus and is a hybrid position (working on-site and working from home) position, subject to operational needs. Applicants must upload a cover letter and resume to be considered for this opening. The Division of Hospital Medicinein the Department of Medicine is seeking a highly motivated and talented administrative professional to join their team as Program Coordinator, (Administrative Associate 3) at Stanford Health Care, Tri-Valley. This position will report to the Program Manager and will work collaboratively with our faculty Program Directors. The Program Coordinator will manage the complex coordination needs of the Faculty Development Programs, Stanford Mentorship and Advancement in Research and Training for Hospital Medicine (SMART-HM), Quality Improvement Program, Health Equity Program, and Division Wellness Program. The candidate must be highly organized, detail oriented, and able to multi-task and work independently under limited supervision. We are seeking someone who proactively identifies opportunities for improvement, anticipates challenges, and develops creative solutions. The ideal candidate is a forward-thinking self-starter who drives projects from conception to completion and brings innovative approaches to program coordination. This exciting opportunity will require excellent judgement, communication, organization and time management, leadership and interpersonal skills, and the ability to take initiative. The successful candidate will work as part of a collaborative team and contribute to a positive and productive work culture. The Division of Hospital Medicine is comprised of approximately 160 faculty members (and growing) across five diverse clinical sections and three facilities in the Bay Area (Stanford Health Care, Sequoia Hospital, and Tri-Valley). We are committed to excellence in inpatient clinical care, medical education, quality improvement, patient safety initiatives, and a broad research portfolio ranging from COVID-19 clinical trials to informatics and AI. **Duties include:** + Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. + Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. + Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. + Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. + Create complex reports and spreadsheets which may utilize specialized software and systems. + Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. + Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. + May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. **DESIRED QUALIFICATIONS:** + Bachelor's Degree and 3-5 years of experience in program coordination, preferably in an academic medical setting + PMP Certification + Strong project management and time management skills + Exceptional organizational skills and attention to detail and accuracy + Demonstrated ability to prioritize own work, multitask, and respect deadlines + Excellent written, oral, and interpersonal communication skills + Personal effectiveness and credibility + Demonstrated ability to proactively identify and address opportunities for program improvement. + Forward-thinking mindset with a track record of developing creative solutions. + Proven ability to drive projects from initiation through successful completion. + Innovative approaches to administrative and program challenges. **EDUCATION & EXPERIENCE (REQUIRED):** + High school diploma and four years of administrative experience, or combination of education and relevant experience. **KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):** + Advanced computer skills and demonstrated experience with office software and email applications. + Demonstrated success in following through and completing projects. + Excellent organizational skills and attention to detail. + Strong verbal and written communication skills. + Excellent customer service and interpersonal skills. + Ability to prioritize, multi-task, and assign work to others. + Ability to take initiative and ownership of projects. + Ability to routinely and independently exercise sound judgment in making decisions **PHYSICAL REQUIREMENTS:** + Constantly perform desk-based computer tasks. + Frequently sitting. + Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.Rarely twist/bend/stoop/squat, kneel/crawl. **WORKING STANDARDS:** + Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. + Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. + Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************** **The expected pay range for this position is $39.20 to $45.56 per hour.** **Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.** **At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (** ******************************************************** **) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.** **Why Stanford is for You** Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture andunique perksempower you with: + **Freedom to grow.** We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. + **A caring culture.** We provide superb retirement plans, generous time-off, and family care resources. + **A healthier you.** Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. + **Discovery and fun.** Stroll through historic sculptures, trails, and museums. + **Enviable resources.** Enjoy free commuter programs, ridesharing incentives, discounts and more. _Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a_ _contact form_ _._ _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._ _The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ Additional Information + **Schedule: Full-time** + **Job Code: 4098** + **Employee Status: Regular** + **Grade: F** + **Requisition ID: 107791** + **Work Arrangement : Hybrid Eligible**

**School of Medicine, Stanford, California, United States** Administration Post Date Nov 24, 2025 Requisition # 107794 **Note:** The following position will be based on the Stanford campus and is a hybrid position (working on-site and working from home) position, subject to operational needs. Applicants must upload a cover letter and resume to be considered for this opening. The Division of Hospital Medicinein the Department of Medicine is seeking a highly motivated and talented administrative professional to join their team as Program Coordinator, (Administrative Associate 3) at Stanford Health Care. This position will report to the Program Manager and will work collaboratively with our faculty Program Directors. The Program Coordinator will manage the complex coordination needs of the Faculty Development Program, Stanford Mentorship and Advancement in Research and Training for Hospital Medicine (SMART-HM), Quality Improvement Program, Health Equity Program, and Division Wellness Program. The candidate must be highly organized, detail oriented, and able to multi-task and work independently under limited supervision. We are seeking someone who proactively identifies opportunities for improvement, anticipates challenges, and develops creative solutions. The ideal candidate is a forward-thinking self-starter who drives projects from conception to completion and brings innovative approaches to program coordination. This exciting opportunity will require excellent judgement, communication, organization and time management, leadership and interpersonal skills, and the ability to take initiative. The successful candidate will work as part of a collaborative team and contribute to a positive and productive work culture. Our Division is comprised of 150 primary faculty members (and growing) spanning 5 diverse clinical sections, across 3 facilities in the Bay Area (Stanford Health Care, Sequoia Hospital, and Tri-Valley). We are committed to excellence in clinical inpatient medicine, medical education, quality improvement, patient safety initiatives, and a broad research portfolio ranging from COVID-19 clinical trials to informatics and AI. **Duties include:** + Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. + Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. + Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. + Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. + Create complex reports and spreadsheets which may utilize specialized software and systems.Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. + Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. + May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. **DESIRED QUALIFICATIONS:** + Bachelor's Degree and 3-5 years of experience in program coordination, preferably in an academic medical setting + PMP Certification + Strong project management and time management skills + Exceptional organizational skills and attention to detail and accuracy + Demonstrated ability to prioritize own work, multitask, and respect deadlines + Excellent written, oral, and interpersonal communication skills + Personal effectiveness and credibility + Demonstrated ability to proactively identify and address opportunities for program improvement. + Forward-thinking mindset with a track record of developing creative solutions. + Proven ability to drive projects from initiation through successful completion. + Innovative approaches to administrative and program challenges. **EDUCATION & EXPERIENCE (REQUIRED):** + High school diploma and four years of administrative experience, or combination of education and relevant experience. **KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):** + Advanced computer skills and demonstrated experience with office software and email applications. + Demonstrated success in following through and completing projects. + Excellent organizational skills and attention to detail. + Strong verbal and written communication skills. + Excellent customer service and interpersonal skills. + Ability to prioritize, multi-task, and assign work to others. + Ability to take initiative and ownership of projects. + Ability to routinely and independently exercise sound judgment in making decisions **PHYSICAL REQUIREMENTS:** + Constantly perform desk-based computer tasks. + Frequently sitting. + Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.Rarely twist/bend/stoop/squat, kneel/crawl. **WORKING STANDARDS:** + Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. + Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. + Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************** **The expected pay range for this position is $39.20 to $45.56 per hour.** **Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.** **At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (** ******************************************************** **) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.** **Why Stanford is for You** Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture andunique perksempower you with: + **Freedom to grow.** We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. + **A caring culture.** We provide superb retirement plans, generous time-off, and family care resources. + **A healthier you.** Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. + **Discovery and fun.** Stroll through historic sculptures, trails, and museums. + **Enviable resources.** Enjoy free commuter programs, ridesharing incentives, discounts and more. _Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a_ _contact form_ _._ _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._ _The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ Additional Information + **Schedule: Full-time** + **Job Code: 4098** + **Employee Status: Regular** + **Grade: F** + **Requisition ID: 107794** + **Work Arrangement : Hybrid Eligible**

The Program Coordinator for Fraternity & Sorority Life ( FSL ) is responsible for supporting, developing, and managing recognized social Greek-lettered fraternities and sororities and their governing councils. Reporting to the Associate Director of Student Involvement, the Program Coordinator works directly with student leaders of fraternities and sororities, recognized chapters and councils, chapter advisors, and inter/national organizations to support FSL operations. In support of the Chapman University mission and vision, this position will design, manage, and evaluate programs and experiences designed to foster the growth and development of Chapman's FSL community. The Program Coordinator plays a significant role in the day-to-day operations of the Chapman FSL experience and is responsible for cultivating strong relationships with campus partners, advisors, and inter/national office staff for the benefit of fraternities and sororities. The Program Coordinator is a member of the department senior leadership team and will contribute to department initiatives and goals, as well as those of the Division of Student Affairs. The Program Coordinator supervises graduate and undergraduate student employees. Responsibilities Chapter and Council Advisement Serve as primary advisor to one or more FSL Governing Councils and/or FSL honorary organizations (i.e., Panhellenic, IFC , MGC , NPHC , Order of Omega), in conjunction with Fraternity & Sorority Life Graduate Assistants. Advise recognized FSL chapters on adherence to recognition and compliance requirements for the University, State, and Federal levels (i.e. chapter insurance requirements, CA Fraternity and Sorority Transparency Act, etc.). Support and advise recognized FSL chapters on their adherence to all event and operational policies and procedures, including: risk management, contract, event planning, fiscal policies, and the Student Conduct Code. Advise recognized FSL chapters in relationships with campus partners, advisors, individual inter/national headquarters, local alumni chapters, and others to benefit the chapters, councils, and the FSL community. Management and Administration Contribute to the development and implementation of strategic planning for the FSL community that aligns with the mission/strategic plan of the institution, Department of Student Engagement, and Division of Student Affairs. In conjunction with Associate Director, develop, interpret, and enforce departmental policies for recognized FSL chapters. Supervise assigned graduate and undergraduate student employees in support of the FSL community. In conjunction with the Associate Director, manage all fraternity and sorority recruitment, intake, and new member education activities. Serve as liaison, as designated, to inter/national offices, chapter advisors, faculty advisors, campus units, and other stakeholders. As designated, communicate directly with inter/national headquarters and advisors regarding chapter concerns, areas of growth, and/or organizational conduct-related issues. Compile, assess, and/or distribute data related to Fraternity & Sorority Life (i.e., grade reports, chapter rosters, retention, learning outcomes assessment, etc.). Maintain area websites and communication channels, ensuring information is current and updated (i.e., contact information, community/chapter demographics, etc.). Cultivate and maintain strong relationships with fraternity and sorority alumni/ae advisors, volunteers, and affinity groups. Maintain an updated knowledge of current trends, research, and data related to the inter/national sorority and fraternity community. Training and Development Collaborate with departmental/University colleagues to provide educational opportunities that support the continued growth and development of recognized FSL chapters, including topics such as: health & safety, wellbeing, chapter leadership & management, sisterhood & brotherhood, member engagement, etc. Coordinate Fraternity & Sorority Life training programs and educational initiatives (i.e., Chapter President's Retreat, FSL trainings, FSL workshops/leadership summit, etc.). Coordinate training for the IFC , MGC , NPHC , and Panhellenic executive officers. Work with student members, campus colleagues, chapter advisors, and inter/national organizations to provide tools and resources to help chapters meet and/or exceed the standards of behavior and excellence expected by the institution and inter/national fraternities and sororities. In collaboration with departmental colleagues, plan, implement, and evaluate student leadership trainings that are applicable to all Chapman University student organization leaders ( FSL and non- FSL ). In conjunction with Associate Director, plan and implement trainings for advisors to assist in their support of recognized FSL chapters. Departmental Management and Administrative Tasks Conduct assessment of programs and experiences according to their congruence with applicable Student Affairs Learning Outcomes. Assist in the monitoring of area budget and management of area office operations. Conduct student employee hiring, training, and evaluation in conjunction with other departmental professional staff and in concert with department-wide student staff selection and training. Serve as a member of the department senior staff leadership team & participate in senior staff meetings and department trainings & projects. Assist with applicable University, Student Affairs, and/or Departmental programs and services as requested by the Dean of Students Office and/or the Associate VP of Student Affairs and Associate Dean of Students. Assist with other duties as assigned. Required Qualifications Knowledge of student development theory, trends, and issues relevant to higher education. Experience in student affairs working with Greek-lettered social fraternities and sororities in higher education. Significant experience in planning and implementation of student programming, as well as student leadership development and advising. Ability to plan, coordinate, and execute logistics for special events, including coordination of media services, catering, and facilities. Experience reviewing and executing contracts with external vendors. Experience working with program and policy development. Experience with and commitment to promoting student leadership development. Experience in the planning and development of individual and group training programs. Ability to make independent administrative decisions and judgments. Ability to exercise initiative and work independently. Commitment to enhancing and promoting diversity in higher education. Ability to work with a diverse group of individuals at all organizational levels, both inside and outside the University. Demonstrated interpersonal communication and conflict resolution skills. Ability to use tact and diplomacy and to maintain a high level of confidentiality. Ability to carry out duties in a timely manner. Good time management skills and the ability to prioritize duties when faced with interruptions, distractions, and fluctuating workload. Demonstrated problem solving skills. Ability to evaluate data, assess alternatives, and make decisions and/or recommendations as required. Analytical skills to assist in evaluating program effectiveness and recommending changes. Ability to use standard office equipment including copier and computer. Skill to prepare basic financial forms and reconcile expenses. Skill to perform arithmetic calculations such as add, subtract, multiply, divide, and percentages. Technical ability to learn and use enterprise software. Strong computer skills in the use of word processing, spreadsheet, presentation, database, internet and electronic mail software, preferably of Microsoft Office Suite applications. Strong written communication skills with the ability to prepare, proofread and edit clear, concise and grammatically correct business correspondence and other documents. Strong commitment to teamwork and customer service. Working knowledge of University policies and procedures that pertain to the duties of the position. Bachelor's degree or equivalent combination of education and experience.

The International School of Orange County is a leading educational institution providing a multicultural learning environment for students from Preschool to 6th Grade. Located in Orange County, 2 miles away from Chapman University, we offer a comprehensive curriculum that emphasizes academic excellence, language proficiency, and cultural understanding. The International School of Orange County is currently seeking a dedicated individual to join our team as an intern. The internship will provide valuable hands-on experience in an educational setting. Responsibilities Study Hall Assistant As a study hall assistant intern, you will work closely with our teachers to support the study hall and ensure a positive learning environment. Responsibilities will include: ● Provide academic support by collaborating with the teacher on duty in assisting students with homework assignments ● Offer guidance and support in a variety of subjects, including but not limited to math, reading, writing, and science. ● Maintain open communication with teachers regarding student progress, challenges, and areas of improvement. Outdoor Supervision As an outdoor supervision support, you will collaborate with a campus assistant or teacher to provide a safe space for students during lunch supervision. Responsibilities will include: ● Actively supervise children during outdoor play, ensuring a safe and enjoyable environment. ● Report injuries and confrontations to teachers/campus assistants. ● Prevent accidents and injuries by implementing safety protocols and procedures. ● Engage and play games with the students. Required Qualifications Requirements for the paid internship position: Experience working with children, preferably in an educational setting Strong organizational skills and the ability to multitask Enthusiasm for working in a collaborative team environment Availability week day shifts between 8:00AM and 6:00PM

* IMPORTANT NOTE : APPLICANTS MUST be currently enrolled at ULV and have a FEDERAL WORK STUDY award to be eligible for this position. * The Career and Technical Education Center ( CTEC ) Assistant will support the College and Career Services Counselor and CTEC staff with general office duties, program coordination, and student engagement. This position plays a key role in ensuring the smooth operation of CTEC's pathways and services, contributing to the success of the program and its students. The starting pay for this position is $18.00 per hour. Minimum Qualifications Must be a current University of La Verne student with Federal Work Study eligibility for the 2025-2026 academic year. Strong organizational and time-management skills. Proficiency in basic computer applications (e.g., Microsoft Office, Google Suite). Ability to handle confidential information responsibly. Excellent verbal and written communication skills. Must be able to multitask and work in a dynamic environment. Willingness to assist in various tasks as needed, including occasional evening or weekend events. Ability to stand, sit, and lift up to 20 lbs occasionally. Must have reliable transportation to/from work site. Preferred Qualifications The ideal CTEC Assistant is organized, detail-oriented, and proactive in supporting the day-to-day operations of CTEC . They should have excellent communication skills, a positive attitude, and a willingness to learn. This candidate is enthusiastic about education and enjoys interacting with students, staff, and community members. Work Schedule Work Schedule: The Federal Work Study CTEC Assistant will work between 8-20 hours per week on a schedule agreed upon with the College and Career Services Counselor (may include occasional evenings or weekends). Students must have reliable transportation to and from work site.

* IMPORTANT NOTE : APPLICANTS MUST be currently enrolled at ULV and have a FEDERAL WORK STUDY award to be eligible for this position. * The FairKids Assistant(s) will assist the Field Trip Coordinator and volunteers in supporting The FairKids Field Trips event preparations. The starting pay for this position is $18.00 per hour. Minimum Qualifications Must be a current University of La Verne student with Federal Work Study eligibility for the 2025-2026 academic year. Willingness to work outdoors, including in extreme weather conditions, such as heat, rain, and cold. Must be able to communicate clearly with Fair goers and other guests. Must be able to stand and walk for extended periods of time, stoop, and be able to climb ladders and stairs. Must be able to lift at least 25lbs and carry it for extended distances. Must be able to work the 5 days of FairKids field Trips, May 14th, 15th, 21st, 22nd and 28th from 8am-12pm. Must have reliable transportation to and from work site. Preferred Qualifications The ideal FairKids Assistant is enthusiastic about education, enjoys working outdoors, takes instruction well, takes initiative, and has excellent follow through in completing assigned tasks. The Assistant must stay focused on their delegated work while also maintaining a friendly disposition to field trip participants, which may include children, youth, their teachers. Work Schedule The Federal Work Study FairKids Assistant at Fairplex will work 8 hours a week in a schedule agreed upon between the employee and the Field Trip Coordinator (may include weekends). Students must have reliable transportation to and from work site.

Full-time, benefits-eligible position; Ability to work from home 1-2 days per week, a regular on-site presence is a must About the Center: The Rock Center for Corporate Governance builds on Stanford Law School's longstanding tradition of legal scholarship and advances programs and research on corporate governance in its broadest sense. Through research, events, and convenings, the Center advances its mission by fostering scholarship and generating public dialogue and education on cutting-edge issues in corporate governance, capital markets, and law and finance. For example, in addition to programs and research relating to corporate governance, the Center supports research and education on the responsible governance and use of artificial intelligence (AI) within organizations via the Governance & Assurance in AI Networks (GAAIN) Initiative, as well as research and education relating to venture capital finance and startup formation through its campus Form & Fund programs. We additionally support aspiring legal academics through fellowships, which provide a modest number of Research Fellows the opportunity to advance their related research, while immersing themselves in the academic life of Stanford Law School. Job Description: The Academic Research Officer (ARO) for the Center, a full-time position, will report jointly to the Faculty Co-Directors (Professor Honigsberg and Professor Bartlett). The ARO will be responsible for supporting the Center's mission by expanding on the Faculty vision for the Center and supporting research activities inspired by the Faculty. You will be expected not only to support academic research but also to produce original research and teaching materials in alignment with the goals of the Center. This position will primarily focus on faculty research and education, as well as planning, administering, and executing the Center's research activities and advancing the Center's mission. The ARO works closely with the Faculty Directors to oversee the Center's academic research programming and fellowship programs. The ARO will supervise predoctoral fellows (staff) and coordinate with our Executive Education team and GAAIN to generate new programs. A solid understanding of research methodology and a demonstrated track record of authoring white papers, publications, and/or teaching cases are key skill sets for success in this role. Job duties will include: * Work under the general direction of faculty to develop, implement, and administer the academic research vision, strategy, and goals of the Rock Center. Participate in program strategy development, long-range planning, and partnership development. * Develop and manage research initiatives by promoting and conducting research, including outreach to varied stakeholders within the Center and across the University * Take primary authorship responsibility for academic publications and educational case studies. * Oversee academic and pre-doctoral fellows/staff. Assign resources and make program improvement recommendations that impact policy, programs, and curriculum. * Identify, recommend, and support opportunities for new research, such as the Governance & Assurance in AI Networks Initiative. * Source, collect, and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the research mission. * Plan, organize, and assist in Center conferences, workshops, roundtables, and other convenings. * Contribute to and inform strategic program/entity planning, as well as related funding and financial sustainability. * May advise students and/or coach/mentor clients. * Develop and contribute to outreach strategies supporting program communications, development, partnerships, and fundraising efforts. * Coach and mentor program staff. * Bachelor's degree and three years of relevant experience or a combination of education, training, and relevant experience. An advanced degree is a plus. * Basic understanding of research design and econometrics. * Experience managing a budget and developing financial plans. * Ability to develop program partnerships and funding sources. * Ability to work independently and keep co-faculty directors updated as necessary. * Excellent oral, written, and analytical skills, exhibiting fluency in area of specialization. Demonstrated interest in AI and corporate governance. * Ability to oversee and direct staff. * Basic knowledge of managing budgets and developing financial plans. * Prior academic publications, white papers, educational case studies, and/or research grants. * Knowledge of academic research methodology. Additional Preferred Qualifications: * Prior experience running academic surveys. * Knowledge of auditing/accounting, and experience with data analysis are a plus. * Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. How to apply: All interested and qualified applicants must submit a resume and a cover letter via the Stanford Career website ********************************** (Search for job number 108014). Your cover letter should describe your interest in legal scholarship in general and this position in particular. We encourage you to apply right away. Applications will be considered on a rolling basis. Additional Information: The expected pay range for this position is $116,966 to $150,114 per annum. Stanford University provides pay ranges representing its good faith estimate of the salary the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford Law School seeks to hire the best talent and to promote a safe and secure environment for all members of the university community and its property. To that end, new staff hires must successfully pass a background check prior to starting work at Stanford University. Additional Information * Schedule: Full-time * Job Code: 4112 * Employee Status: Regular * Grade: J * Requisition ID: 108014 * Work Arrangement : Hybrid Eligible

The American Film Showcase grant, now in its 14th year at the USC School of Cinematic Arts, is the premier film and TV diplomacy program of the U.S. Department of State, and the largest arts exchange program of the U.S. Government. Each year, AFS partners with U.S. Embassies and Consulates in more than 60 countries to develop their film, TV, and digital storytelling exchange programs. AFS sends American films, filmmakers, and industry experts abroad to lead screenings or filmmaking workshops. In addition, AFS produces regional workshops and a Los Angeles-based residency for international filmmakers. Currently, AFS is funded to produce, over the course of one grant cycle, up to 60 international weeklong exchanges for American filmmakers, four regional and U.S.-based weeklong workshops for international filmmakers, two international alumni film festival exchanges, and up to 20 virtual master classes and multi-day workshops. JOB SUMMARY The Program Administrator oversees the programming of the exchange programs of the American Film Showcase, serving the diplomacy goals of up to 50 U.S. Embassies each year, by planning and overseeing all in-person and virtual international film exchanges, as well as designing and implementing regional and U.S.-based film workshops. This position evaluates and develops operating procedures and best practices around AFS exchanges, designs special workshops to serve U.S. Embassy or Department of State priorities and international filmmaker needs, and consistently communicates the status of exchanges within the organization and with the grant funding body. The Program Administrator builds and maintains a network of American film and TV professionals who serve as film experts on AFS exchanges, as well as serves as the primary resource for American foreign service officers, offering guidance on how to implement and lead AFS film-related exchanges and workshops effectively. The position offers the opportunity for significant international travel while working closely with filmmakers, American diplomats, and international arts organizations. The ideal candidate will have significant experience within the American film and TV industry, familiarity with international film or TV trends, extended international experience, as well as awareness of international relations. This candidate should be a natural leader, an exceptional written and oral communicator, have a timely and proactive work style, flexible and calm in the face of challenges, a creative problem-solver, passionate about international travel, team player, and adept at connecting with people from different cultural backgrounds. This position requires significant international travel as well as regular early morning and evening calls with U.S. Embassies around the world. This position is based in Los Angeles at the USC School of Cinematic Arts. It is a full-time, hybrid in-person and remote, fixed-term position. U.S. citizenship required due to federal regulations. JOB RESPONSIBILITIES * Oversees and implements the Exchanges Program of the American Film Showcase. Plans and develops, in collaboration with U.S. Embassies and Consulates, the programmatic content of all weeklong international film exchanges, virtual exchanges ranging from 3 hours to 10 days, and regional and U.S.-based workshops. Assesses the effectiveness of programs and modifies exchanges goals and activities for more impactful engagements. Tracks and identifies trends in U.S. cultural diplomacy as well as global film and TV trends to maintain AFS's relevance and demand in the field. * Develops all written communication, both specific and general, related to best practices, operating procedures, opportunities, and policies for all exchanges for dissemination to U.S. Missions. Navigates the occasionally conflicting requests of U.S. Embassies, the U.S. State Department, the American film experts, and the requirements of the university. In doing so, resolves problems and establishes new program precedents and exceptions. * Maintains and builds a network of American professionals in film, TV, animation, gaming, and AI who, as independent contractors for USC, serve as AFS experts, traveling abroad to teach various aspects of filmmaking to a range of audiences. Provides leadership and guidance when working with these experts as they develop curriculum and presentation materials for targeted audiences. Understands the skills sets of the experts and appropriately selects professionals to serve the goals of specific U.S. Missions. Develops evaluation methods to gauge the effectiveness of potential and current experts. * Serves as the primary point of contact for the AFS network of American film experts, international exchange participants, foreign service officers, and local employees at U.S. Missions and international partner cultural institutions. Liaises all communication between U.S. Embassies and exchange experts. Navigates cross-cultural communication, managing embassy expectations and preparing American experts for possible cultural barriers inherent in international exchanges. * Working closely with U.S. Department of State, develops the goals and curriculum of the many major AFS-produced regional and U.S.-based 1-2 week filmmaking workshops including drafting program proposals, identifying instructors, recruiting and selecting participants through a competitive process, and collaborating with AFS colleagues on event logistics, promotion, and reporting, and assessment. * Effectively and regularly communicates the detailed status of exchange programs and workshops to the AFS staff, as well as the grant funding body, identifying problems and offering solutions. Develops and maintains systems to share information consistently within the organization. The Program Administrator will work in tandem with other AFS staff who oversee the budgets and logistics of each program. * Regularly travels and represents AFS on international exchanges and workshops, overseeing the implementation of programs, and occasionally speaking on panels and for press about AFS. * Contributes to the annual AFS grant writing process by providing lessons learned and innovative exchange ideas that address U.S. public diplomacy needs. In collaboration with the Program's Director, develops proposals for special projects and additional funding opportunities. Required Qualifications: * Available for early morning and evening calls with U.S. Embassies around the world * 7-10 years of work experience in American or international film or TV production, filmmaker development programs, public diplomacy programming, or film festival programming * A strong sense of international socio-political dynamics * A wide range of relationships across the American film and TV industry * The ability to shift communication styles between working with artists as well as American diplomats * Strong organizational skills with the ability to oversee multiple projects daily * Exceptional writing and communication skills * Adaptable and resourceful in the face of unexpected problems * Outstanding people skills to collaborate with many types of individuals in diverse cultural settings * Problem identification and resolution * Available to travel internationally for 7-10 day trips, multiples times during grant cycle Preferred Qualifications * International work experience, particularly in the developing world * Fluency in a second language Compensation The salary range for this position is $88,006- $95,000. Salary would be offered based on skills and education level. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope of responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Field of Expertise: Directly related professional experience in area of program specialization. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at **************, or by email at *************. Inquiries will be treated as confidential to the extent permitted by law. * Notice of Non-discrimination * Employment Equity * Read USC's Clery Act Annual Security Report * USC is a smoke-free environment * Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: *************************************************************

The Administrative Assistant performs a broad range of administrative duties for the day-to-day operations of the Disability Services (DS) department and the Director. Office duties will include scheduling the Director's and Specialists calendars, reception duties, receiving moderate volume of calls, emails and walk-ins with questions about services and procedures of the office. There will be a heavy use of an office management software to input data into student records, as well as internet work. Provide excellent and sensitive customer service for students, parents, faculty and staff about disability related services. Responsibilities Provide clerical support to DS Oversee scheduling of DS appointments Utilize office management software to input data and/or review student records Utilize Microsoft Office suite of products as needed Stock, order and maintain supplies, printed materials, forms and office necessities Provide reception and information of DS for students, families, staff and faculty Maintain client databases for DS Initiate and prepare departmental requisitions, purchase orders, work orders and travel vouchers coordinating with Business Office to insure prompt reimbursement and/or payments Maintain confidentiality under FERPA guidelines Maintain liaison with appropriate campus and professional community Interact professionally with phone and in-person contacts with understanding, composure, tact and sensitivity Maintain webpages Required Qualifications Bachelor's degree, or equivalent combination in education and experience. Minimum two years' experience in providing administrative support in a professional office. Writing and word processing skills to prepare clear, concise, and grammatically correct business correspondence. Must be a self-starter who can use good judgment to successfully complete unexpected tasks and/or requests in a timely fashion. Ability to handle large amounts of paperwork/emails/voicemail with accuracy and efficiency. Ability to use standard office equipment including a multiple line telephone, voicemail system, audio/video equipment, computer, fax and copier. Ability to utilize database programs, calculate mathematically, prepare financial requests, compile data and respond to requests for statistical information. Technical skills to learn an enterprise software system needed for the position (Canvas, Cascade, PeopleSoft, etc.), as well as Microsoft Office suite of products as needed. Experience working with students with disabilities. Communicate in authoritative and clear manner. Demonstrated tact and diplomacy skills and the ability to maintain confidentiality under FERPA guidelines. Evaluate and respond with tact and sensitivity to a diverse client population. Must be able to prioritize work tasks and duties with varying levels of interruptions, distractions and fluctuating workloads.

Reporting directly to the Director of USCG Licensing, the incumbent will facilitate all aspects of cadet STCW and United States National licensure requirements by ensuring departmental processes are current and fulfill expectations and requirements as set forth by the Code of Federal Regulations(CFR) International Maritime Organization (IMO), United States Coast Guard (USCG), National Maritime Center (NMC) and Maritime Administration (MARAD). This includes collaborating with and coordinating efforts with the State Maritime and United States Merchant Mariner Academies licensure coordinators. The incumbent will use judgement and discretion reflective of a thorough knowledge of the Academy's USCG approved programs. They will refer to policies and practices for guidance to ensure a clear understanding of requirements. Participates in planning and improvement activities, and develops, recommends, and implements methods to meet programmatic or administrative goals. Department Summary The United States Coast Guard Licensing Office ensures that all required Standards of Training, Certification and Watchkeeping (commonly referred to as STCW policies) established by the USCG are implemented and executed by cadets in their undergraduate major. Cadets in each license track program must demonstrate competence in all STCW competencies and complete the sea service requirements of our USCG program approval. Key Qualifications Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the US Coast Guard Licensing Program to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the US Coast Guard Licensing Program. Aptitude in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Education and Experience Equivalent to graduation from a four-year college or university. Three years of technical or administrative experience. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis. Salary and Benefits Anticipated Hiring Range: $67,164 - $80,268 per year Classification Range: $63,288 - $92, 208 per year Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable). Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly's hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu. Cal Poly Maritime Academy at the Solano Campus Located on a compact but scenic waterfront campus in Vallejo, California (30 miles northeast of San Francisco), Cal Poly Maritime Academy is a unique and specialized campus of the 23-campus system. Serving a population of approximately 1000 undergraduate and 50 graduate students, we are one of only seven degree-granting maritime academies in the United States - and the only one on the West Coast. Cal Poly Maritime Academy offers seven baccalaureate degrees in Business Administration, International Strategy and Security, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, Coast Guard, and Naval Reserve officers. Cal Poly Maritime Academy also offers a Master of Science in Transportation and Engineering Management degree. Please visit our website for more information about Cal Poly Maritime Academy. Equal Opportunity and Excellence in Education and Employment This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Cal Poly is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Supplemental Information Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly, San Luis Obispo is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Positions are posted for a minimum of 14 calendar days.

Abbasi Program in Islamic Studies Program Coordinator This position has been deemed critical by the School of Humanities and Sciences Dean's Office and is exempt from the hiring freeze. This is a 100% FTE, continuing position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need. Note: Not all unique aspects of the job are covered by this job description Interested candidates should upload both a cover letter and resume in addition to the online application. SUMMARY: The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 24 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university's largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day. The Abbasi Program in Islamic Studies is the central forum for the study of Islam and Islamicate societies at Stanford University. It supports interdisciplinary research and scholarship on Muslim-majority societies, Muslim minority communities, and related cultural, historical, and political formations. The Program hosts lectures and conferences that advance scholarship in the field and supports undergraduate and graduate student research and language study through grants and internships. It serves as the central hub for affiliated faculty across University departments and units whose research falls within the Program's thematic and regional foci. The Program also offers an Islamic Studies specialization within the Global Studies minor and coordinates and promotes coursework related to Islam and Muslims across the University. Through public lectures, artistic performances, exhibitions, and online resources, it also serves as a resource for public education on Islam and Muslim communities. The Program is one of 14 area- or thematically-focused centers and programs located within the Stanford Global Studies Division in the School of Humanities and Sciences. JOB PURPOSE: The Program Coordinator is responsible for supporting the Program's core objectives, allocating roughly half of their time to event management and half to communications, with slightly greater emphasis on the former. Event Management The Program Coordinator is responsible for supporting the Program's academic and public events, including seminars, lecture series, film series, conferences, workshops, outreach events, and receptions. The Coordinator manages all logistics associated with Program events, including the arrangement of appropriate facilities, janitorial service, furniture, AV and tech support. They communicate professionally with Program guests, overseeing travel and lodging arrangements, preparing itineraries, arranging campus orientations and business meals, collecting required paperwork, and securing reimbursements and payments. They frequently collaborate with colleagues in co-sponsoring units on the planning and execution of co-sponsored events. The Coordinator reports to the Associate Director to manage individual event budgets, ensure compliant expenditures, and charge proper Program accounts. The Coordinator also works with vendors to obtain quotes and evaluate quality and process. Communications The Program Coordinator is responsible for the Program's print and online publications, including event and course posters, conference programs, brochures, website content, and print and email newsletters, as well as the Program's social media presence (LinkedIn, Facebook, X, Instagram, and Bluesky). The Coordinator performs basic graphic design and layout work in developing these materials and is responsible for producing visually effective content across major platforms. While the Coordinator works collaboratively with the Associate Director and other staff, they are responsible for coordinating publication logistics and managing content, design, and stylistic editing. In addition, the Coordinator assists the Associate Director and Faculty Director with grant preparation and reporting, gathering and entering data in online reporting systems and in Center archives and history projects. The program has a preference for someone with a degree in the humanities or social sciences. This position is primarily administrative and does not require knowledge of regional languages or a degree in those fields, though some general familiarity with the program's thematic and regional contexts can be helpful in routine professional interactions. A successful candidate will possess strong organizational and time management skills with acute attention to detail. They will be able to complete work assignments with minimal supervision, and will prioritize, organize, and complete tasks effectively and in a timely manner. The role requires flexibility, accountability, enthusiasm, and problem-solving skills. On occasion, evening hours will be required. CORE DUTIES*: * Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures. * Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. * Perform basic graphic design with limited scope/complexity. Develop a variety of communication pieces including advertising, brochures, newsletters, catalogs, direct mail, fliers, and websites. * Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, conference and seminar materials, brochures, and displays. * Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Process and monitor routine financial transactions, which may include researching and resolving discrepancies. * Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves. * May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training. * Maintain approved content on websites. * May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support. * May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness. * Other duties may also be assigned MINIMUM REQUIREMENTS: Education & Experience: High school diploma and three years of administrative experience, or combination of education and relevant experience. Preferred Qualifications: * Four-year college degree or equivalent (preferably in humanities or social sciences). * One-two years of event management experience in an academic setting (2+ years preferred) * A detail-oriented approach to event logistics, and the capacity for thorough and appropriate follow-through with vendors and guests. * Strong organizational skills, with experience supporting day-to-day administrative operations. * Experience working in a fast-paced, collaborative setting. * Excellent English writing, proofreading, and speaking skills necessary for effective communication with faculty, visiting scholars, and other Abbasi Program guests. * Experience with timely processing of financial transactions and expenditures. * Experience in professionally publicizing events on various social media platforms. * Webpage management and editing skills. * Experience with Microsoft Office and Google Workspace (Sheets, Docs, Slides, and Forms); familiarity with Canva, Mailchimp, Salesforce, Oracle, Slack, and Zoom preferred. Knowledge, Skills and Abilities: * Proficient computer skills, with demonstrated experience using office software, email applications, and social media management tools. * Demonstrated ability to follow through on and complete routine tasks accurately and on time. * Strong attention to detail, particularly in the preparation of public-facing print and electronic Program content. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize tasks and manage multiple responsibilities concurrently. PHYSICAL REQUIREMENTS*: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel/crawl. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. WORK STANDARDS: * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************* Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record. PAY TRANSPARENCY LANGUAGE The expected pay range for this position is $31.79 to $37.96 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: * Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. * A caring culture. We provide superb retirement plans, generous time-off, and family care resources. * A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. * Discovery and fun. Stroll through historic sculptures, trails, and museums. * Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more. The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at ************************. For all other inquiries, please submit a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information * Schedule: Full-time * Job Code: 4097 * Employee Status: Regular * Grade: E * Requisition ID: 108051 * Work Arrangement : Hybrid Eligible

Abbasi Program in Islamic Studies Program Coordinator This position has been deemed critical by the School of Humanities and Sciences Dean's Office and is exempt from the hiring freeze. This is a 100% FTE, continuing position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need. Note: Not all unique aspects of the job are covered by this job description Interested candidates should upload both a cover letter and resume in addition to the online application. SUMMARY: The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 24 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university's largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day. The Abbasi Program in Islamic Studies is the central forum for the study of Islam and Islamicate societies at Stanford University. It supports interdisciplinary research and scholarship on Muslim-majority societies, Muslim minority communities, and related cultural, historical, and political formations. The Program hosts lectures and conferences that advance scholarship in the field and supports undergraduate and graduate student research and language study through grants and internships. It serves as the central hub for affiliated faculty across University departments and units whose research falls within the Program's thematic and regional foci. The Program also offers an Islamic Studies specialization within the Global Studies minor and coordinates and promotes coursework related to Islam and Muslims across the University. Through public lectures, artistic performances, exhibitions, and online resources, it also serves as a resource for public education on Islam and Muslim communities. The Program is one of 14 area- or thematically-focused centers and programs located within the Stanford Global Studies Division in the School of Humanities and Sciences. JOB PURPOSE: The Program Coordinator is responsible for supporting the Program's core objectives, allocating roughly half of their time to event management and half to communications, with slightly greater emphasis on the former. Event Management The Program Coordinator is responsible for supporting the Program's academic and public events, including seminars, lecture series, film series, conferences, workshops, outreach events, and receptions. The Coordinator manages all logistics associated with Program events, including the arrangement of appropriate facilities, janitorial service, furniture, AV and tech support. They communicate professionally with Program guests, overseeing travel and lodging arrangements, preparing itineraries, arranging campus orientations and business meals, collecting required paperwork, and securing reimbursements and payments. They frequently collaborate with colleagues in co-sponsoring units on the planning and execution of co-sponsored events. The Coordinator reports to the Associate Director to manage individual event budgets, ensure compliant expenditures, and charge proper Program accounts. The Coordinator also works with vendors to obtain quotes and evaluate quality and process. Communications The Program Coordinator is responsible for the Program's print and online publications, including event and course posters, conference programs, brochures, website content, and print and email newsletters, as well as the Program's social media presence (LinkedIn, Facebook, X, Instagram, and Bluesky). The Coordinator performs basic graphic design and layout work in developing these materials and is responsible for producing visually effective content across major platforms. While the Coordinator works collaboratively with the Associate Director and other staff, they are responsible for coordinating publication logistics and managing content, design, and stylistic editing. In addition, the Coordinator assists the Associate Director and Faculty Director with grant preparation and reporting, gathering and entering data in online reporting systems and in Center archives and history projects. The program has a preference for someone with a degree in the humanities or social sciences. This position is primarily administrative and does not require knowledge of regional languages or a degree in those fields, though some general familiarity with the program's thematic and regional contexts can be helpful in routine professional interactions. A successful candidate will possess strong organizational and time management skills with acute attention to detail. They will be able to complete work assignments with minimal supervision, and will prioritize, organize, and complete tasks effectively and in a timely manner. The role requires flexibility, accountability, enthusiasm, and problem-solving skills. On occasion, evening hours will be required. CORE DUTIES*: Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures. Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. Perform basic graphic design with limited scope/complexity. Develop a variety of communication pieces including advertising, brochures, newsletters, catalogs, direct mail, fliers, and websites. Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, conference and seminar materials, brochures, and displays. Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Process and monitor routine financial transactions, which may include researching and resolving discrepancies. Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves. May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training. Maintain approved content on websites. May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support. May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness. * Other duties may also be assigned MINIMUM REQUIREMENTS: Education & Experience: High school diploma and three years of administrative experience, or combination of education and relevant experience. Preferred Qualifications: Four-year college degree or equivalent (preferably in humanities or social sciences). One-two years of event management experience in an academic setting (2+ years preferred) A detail-oriented approach to event logistics, and the capacity for thorough and appropriate follow-through with vendors and guests. Strong organizational skills, with experience supporting day-to-day administrative operations. Experience working in a fast-paced, collaborative setting. Excellent English writing, proofreading, and speaking skills necessary for effective communication with faculty, visiting scholars, and other Abbasi Program guests. Experience with timely processing of financial transactions and expenditures. Experience in professionally publicizing events on various social media platforms. Webpage management and editing skills. Experience with Microsoft Office and Google Workspace (Sheets, Docs, Slides, and Forms); familiarity with Canva, Mailchimp, Salesforce, Oracle, Slack, and Zoom preferred. Knowledge, Skills and Abilities: Proficient computer skills, with demonstrated experience using office software, email applications, and social media management tools. Demonstrated ability to follow through on and complete routine tasks accurately and on time. Strong attention to detail, particularly in the preparation of public-facing print and electronic Program content. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize tasks and manage multiple responsibilities concurrently. PHYSICAL REQUIREMENTS*: Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************* Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record. PAY TRANSPARENCY LANGUAGE The expected pay range for this position is $31.79 to $37.96 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. A caring culture. We provide superb retirement plans, generous time-off, and family care resources. A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. Discovery and fun. Stroll through historic sculptures, trails, and museums. Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more. 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Title: Front of House Assistant Department: Campus Dining Duration: 11 months - Possible Extension Employment Status: Non-Exempt, Part-Time, Hours Vary (Approximately 20-32 hours per week) Reporting to the Associate Director of Campus Dining and under the supervision of the Service Supervisors, the Front of the House Assistant is responsible for restocking food and beverage products, maintaining cleanliness in dining areas, and providing friendly, efficient customer service. The Front of the House Assistant supports daily dining operations by ensuring supplies are replenished and service areas remain clean and organized. Key responsibilities include inventory monitoring, general cleaning duties, and assisting guests with their dining needs. This position is essential in helping create a positive and seamless dining experience for the campus community. Job Duties 50% - Merchandising, restocking and inventory management - Check and restock all self-serve areas, including coffee, tea, milk, cereal, soda fountain, glass-door coolers, and open-air merchandisers. Refill grab-and-go snack shelves and display racks, as well as condiment stations and water dispensers. Ensure food and beverage stations are fully stocked with clean plates, bowls, cups, and takeout containers. Maintain adequate supplies of silverware and napkins at cashier stations. - (Essential) 30% - Cleaning and Maintenance - Ensure food and beverage service and storage areas are kept clean and well-organized at all times. Break down cardboard boxes and dispose of plastic wrapping as needed. Sweep floors regularly and address any food or beverage spills promptly. Keep the dining area neat by wiping tables, organizing chairs, and returning condiments to their proper stations. - (Essential) 10% - Customer Service - Provide courteous, professional service to all guests. Assist customers with questions, requests, or issues, and enforce dining policies when necessary. Monitor for potential theft and report any suspicious activity or concerns to management. - (Essential) 10% - Safety and Hazard Prevention - Perform all tasks in a safe manner, using appropriate equipment and safety signage. Remain alert to potential safety hazards and take steps to prevent accidents. Support a safe environment for guests, staff, and equipment through proactive attention to workplace safety. - (Essential) Minimum Qualifications High School Diploma or GED and/or equivalent combination of education, training and experience. Read, write and speak English. Demonstrated ability to learn and retain the required job skills for service and sanitation. Demonstrated ability to work with speed and efficiency following proper sanitation guidelines and have basic knowledge of how to use cleaning tools and equipment. Proficiency in Microsoft Office applications, Google drives/folders/forms or any combination of productivity programs applicable to position responsibilities. Demonstrated ability to be detail-oriented and thorough; skilled at anticipating and preventing potential problems and handling a wide variety of tasks with efficiency and accuracy. Strong commitment to a quality work product. Demonstrated ability to effectively communicate verbally, in writing and electronically. Effective interpersonal skills as evidenced in the ability to collaborate with a variety of constituencies. Demonstrated commitment to justice, equity, inclusion & diversity. Demonstrated skill in adapting to and performing work effectively in high-volume, high accountability, confidential environment with multiple and changing priorities. Effective organizational, logistical, time management and planning skills with the ability to manage and prioritize multiple tasks/projects simultaneously, prioritize and fulfill the functions of an office in a timely manner. Ability to self-motivate and work independently. Ability to provide effective leadership and training, and to work effectively and professionally across functions, disciplines, levels, and with diverse groups. Preferred Qualifications Two years of experience in food service operations in a fast-paced environment. EXPECTED HIRING RANGE: $17.87/hr