Project Assistant jobs at University of Southern California - 69 jobs

The USC Mark and Mary Stevens Neuroimaging and Informatics Institute and Laboratory of Neuro Imaging (INI, **************** are world leaders in the development of advanced computational and scientific approaches for the comprehensive mapping of brain structure and function. LONI's unique multidisciplinary environment and cutting edge resources allow for integration of clinical, psychological and genotypic information with neuroimaging phenotypes for research questions in neurology, psychiatry and developmental neurobiology. The USC Mark and Mary Stevens Neuroimaging and Informatics Institute and Laboratory of Neuro Imaging is looking for a full-time Project Specialist Administrative assistant. This position will be in charge of multiple projects hosted by the Image Data Archive (IDA) * Works with PI to plan and develop study SOPs, data collection and training activities. Participates in planning and ongoing meetings, study amendment planning and implementation discussions. * Identifies and assesses data collection requirements, develops data collection system specifications and oversees or personally configures data collection systems to meet current and future needs of sponsored projects via review of study protocols, case report forms, data dictionaries, informed consents, data use agreements and any other study-related documentation. * Defines, executes and documents procedures for testing new/revised database application features. Considers the impact to end-users, recommends changes and enhancements to the development team, and documents/communicates changes. * Develops and administers policies and procedures related to data access, disaster recovery, end-user resources, and internal operations. Responds to external information requests. Develops and posts news releases via website. * Resolves data flow issues across multiple platforms. Evaluates issues to identify trends and recommend enhancements to procedures, systems and/or resources. Reports findings to study leadership teams and/or requests changes from appropriate teams. * Maintains knowledge of trends, developments, and best practices in human subject protection, data collection and data sharing policies. SKILLS, KNOWLEDGE AND ABILITIES * Ability to provide guidance and help oversee data collection and quality control activities * Ability to find logical relationships between data * Use of presentation software * Proactively evaluate and identify data conversion, quality or validity issues REQUIREMENTS & QUALIFICATIONS * Minimum Education: Bachelor's Degree (Master's Preferred) * Experience: 3 years experience (preferred) in project management (organization, scheduling and implementing project activities) and performing data collection/coordination/quality control. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. The annual base salary range for this position is $29.44- $35.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. Minimum Education: Bachelor's degree Addtional Education Requirements Combined experience/education as substitute for minimum education Minimum Experience: 2 years Minimum Skills: Directly related project or administrative experience. Preferred Education: Master's degree Preferred Experience: 3 years Provides specialized professional support services to administrators and/or project managers inthe administration of research and/or administrative projects. Assists in the administration andcoordination of a variety of research and/or administrative projects including planning, budgeting,organizing, research and delivery of services. Coordinates and supervises work assignments ofother administrative personnel as assigned. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at **************, or by email at *************. Inquiries will be treated as confidential to the extent permitted by law. * Notice of Non-discrimination * Employment Equity * Read USC's Clery Act Annual Security Report * USC is a smoke-free environment * Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: *************************************************************

The Project Coordinator will work closely with the program Director to support the success of the Institute of Mental Health and Psychological Well-Being at the University of La Verne. The Institute is supported by a grant from the Department of Education and aims to Expand programs that train mental health practitioners Integrate mental health training into other programs at the University Support mental health research focused on prevention/early intervention and de-stigmatization Increase access to mental health services in the local community. This is a grant funded position through 05/31/2026 at 40% FTE . Minimum Qualifications Master's Degree, from an accredited institution, in a relevant field such as psychology, mental health, or counseling. 2 years of clinical or field training in relevant field. 3 years of demonstrated experience in project management, including coordinating and overseeing multiple initiatives simultaneously. 2 years of experience in working with diverse stakeholders, such as faculty, educators, and external partners, to implement programs and initiatives effectively. 2 years of familiarity with evaluation and quality improvement processes within mental health or educational settings. Highly organized with attention to detail Strong interpersonal skills Proper phone and email etiquette Proficient in Microsoft Office Suite Ability to multitask Preferred Qualifications Familiarity with academic environment Experience managing grants/research funds Ability to work in-person at the University of La Verne 1 day a week (in addition to remote work as needed).

The Department of Chemical and Systems Biology is seeking a 100% FTE Administrative Associate 3 (Hybrid) to provide administrative support to several faculty and their labs members with limited supervision. The ideal candidate will be comfortable working independently as well as within a team, demonstrate outstanding communication and relationship building skills, have an attention to details, and be proactive and multi-task with ease. With 12 faculty, 49 graduate students, and 44 postdoctoral fellows, the department seeks to advance biomedical science through molecular and quantitative approaches, focusing on basic science research and translating laboratory discoveries into new clinical therapies. The department is one of the premier systems biology departments in the country, attracting stellar graduate students and fellows who advance to positions as top scientists and academic leaders in their field. Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and preparing students for leadership in a complex world. Supporting that mission is a staff of more than 10,000 which is rooted in a culture of excellence and values, innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability to promote healthy and fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers. Duties include: * Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. * Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget. * Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. * Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Create complex reports and spreadsheets which may utilize specialized software and systems. * Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. * Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. * May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. * This position is based on the Stanford University campus, and the candidate will have the option of working under a hybrid work arrangement, subject to operational needs. * - Other duties may also be assigned The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. The expected pay range for this position is $39.46 to $44.30 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at ************************. For all other inquiries, please submit a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. DESIRED QUALIFICATIONS: Bachelor's degree preferred. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): * Advanced computer skills and demonstrated experience with office software and email applications. * Demonstrated success in following through and completing projects. * Excellent organizational skills and attention to detail. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize, multi-task, and assign work to others. * Ability to take initiative and ownership of projects. * Ability to routinely and independently exercise sound judgment in making decisions CERTIFICATIONS & LICENSES: None PHYSICAL REQUIREMENTS*: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel/crawl. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Additional Information * Schedule: Full-time * Job Code: 4098 * Employee Status: Regular * Grade: F * Requisition ID: 105295 * Work Arrangement : Hybrid Eligible

The Capital Project Specialist is responsible for coordinating and supporting capital improvement projects from conception through execution. They ensure projects meet objectives, budgets, and schedules while adhering to industry standards and compliance requirements and ensuring design excellence. This role involves collaborating with project managers and campus constituents while proactively addressing challenges to successfully deliver projects. Responsibilities Project Support and Coordination : Support project managers on Major Projects; implement Minor Projects with overview by supervisor. Track and document active projects. Handle intake processes. Document project scope and objectives, timelines and milestones, risks (via risk register), open design issues. Coordinate schedules. Monitor budgets, next steps, and deliverables. Handle project close-outs. Review consulting, design, and construction packages for completeness and adherence to project requirements and parameters. Coordinate technical reviews at key milestones and coordinate timely authorization to proceed with applicable project phases. Risk and Opportunity Handling : Take initiative and identify risk and opportunity areas, develop mitigation plans, and implement strategies to minimize disruptions. Perform QA/QC on assigned projects, including contractors' submittals; ensure conformance with contract scopes and terms. Monitor project costs against budgets and inform project managers. Maintain design and programmatic objectives. Assess progress, flagging cost and schedule variances, early warnings, gaps in project staffing, and developing corrective action plans. Research, interpret information, and propose solutions to problems and to achieve project objectives and design excellence. Campus Constituent and Project Team Interaction : Coordinate with internal “campus clients,” internal and external project teams, and external staff to address ongoing project requirements. Foster relationships and cultivate partnerships through onsite collaboration with project teams and partners to enable delivery and excellent outcomes. Maintain strong communication across teams leveraging excellent written and verbal skills. Scheduling and Reporting : Create and/or review project schedules. Analyze resource-loaded schedules. Integrate multiple schedules for key hand-offs and coordination activities. Perform Critical Path analyses to assess project performance. Monitor and document progress. Generate status reports. Employ best practices in integrated planning, scheduling, and baseline project management processes and tools. Other : Deploy approved recommendations at divisional and campus levels as directed by supervisor. Required Qualifications Bachelor's degree in architecture, construction management, engineering, interior design, or related field from an accredited degree program. Five or more years of proven experience in coordinating complex, integrated, resource-loaded schedules, and Critical Path Method scheduling techniques for design and construction projects Five or more years of proven experience in coordinating complex, integrated, resource-loaded schedules, and Critical Path Method scheduling techniques for design and construction projects. Knowledge of Revit preferred. Knowledge of GIS a plus. Superior organizational, written, and verbal communication skills. Ability to build strong working relationships with project teams and department staff. Must be local to Southern California.

The Sensory Lab Project Coordinator provides administrative support to the Principal Investigator of the Food Science Sensory Lab Program. Works closely with campus constituents, students, and industry partners to ensure smooth coordination of communications, scheduling, events, and task management related to industry projects. The successful candidate will be responsible for overseeing projects from initiation to completion, managing tasks assigned to students, supervising their progress, handling procurement processes, and maintaining effective communication with project stakeholders. Generate and obtain data as requested. Responsibilities Project Coordination Work closely with project stakeholders to define project scope, objectives, and deliverables. Responsible for all scheduling aspects of projects, coordinating schedules with students and industry partners. Ensure that projects are executed within the established timelines and meet academic standards. Provide updates on project progress, test dates, and any changes to the project plan. Address client inquiries and concerns promptly and professionally. Assist in coordinating project activities and timelines. Collaborate with cross-functional teams to ensure alignment with project goals. Monitor project progress and report any deviations to the project manager. Facilitate communication among team members, stakeholders, and external partners. Oversee the ordering and purchasing of necessary supplies and materials for projects. Collaborate with relevant departments to ensure timely procurement and delivery of required resources. Collaborate with project teams to plan and execute test operations efficiently. Coordinate logistics for test dates, ensuring all necessary equipment and materials are in place. Contribute to the development and improvement of quality standards within the project. Organize and archive project-related documents for future reference. Student Supervision Assign tasks to students based on their skills, expertise, and project requirements with assistance from PI. Provide clear instructions and guidelines for tasks and deliverables. Supervise students to ensure the successful completion of assigned tasks and maintain project quality. Prepare reports and presentations for project updates and stakeholder communication. Required Qualifications Bachelor's Degree or equivalent in education and experience. Minimum two years' experience in providing administrative support in a professional office. Strong communication and interpersonal skills to convey accurate information in a professional manner, with the ability to interact with diverse individuals and groups at all organizational levels. Writing skills to prepare clear and concise, grammatically correct business correspondence; strong editing and proofreading skills. Proficient with Microsoft Office suite. Basic accounting skills to prepare financial forms and reconcile expenses. Ability to monitor budget and expenses. Ability to work effectively as part of a team and collegially with staff, faculty, and administration. Ability to prioritize work duties when faced with interruptions, distraction, and fluctuating workload. Ability to exercise good judgment and accomplish tasks in a timely manner. Demonstrated organizational skills with the ability to prioritize multiple projects and maintain composure and good attitude when multi-tasking. Ability to schedule and coordinate logistics for meetings and events including coordinating catering, room reservations and set-up. Strong commitment to service. Ability to use tact and diplomacy and to maintain a high level of confidentiality. Experience in project planning and project management. Working knowledge of operation and maintenance of standard equipment for studying sensory science. Ability to evaluate resource needs and appropriately request/order additional resources as needed. Ability to innovatively meet required needs with available resources. Ability to interpret and apply departmental laboratory policies, regulations, and procedures.

Provide general admin/office support. Responsibilities Must learn terms for all lighting and grip equipment in stages and how to maintain this equipment. Must complete Sound Stage Certification to become familiar with the systems and gear used on film sets. Assist students and professors with issues that may occur in the stages, as well as assist students with check-ins and check-outs of stage equipment. Must help maintain good condition of stages as well as learn to set up and tear down the news/narrative sets in the TV Studio. Must be able to lift 30+ pounds. Required Qualifications Little to minimal prior experience. Ability to learn support process. Familiarity with Microsoft Office Suite. Must have work study

Under the direction of the Executive Director and Director for the Center for Equity for English Learners and under the supervision of the Program Coordinator, the CEEL Administrative Coordinator provides administrative and technological support to all CEEL staff, affiliated faculty/instructors, and external partners to support all Center projects and initiatives. Position Specific Responsibilities/Accountabilities 1. CEEL OFFICE MANAGEMENT (35%) * Serve as the primary contact for all Center project and initiatives. Coordinate and implement all public relations and recruitment activities. * Work as CEEL liaison to the Controller, Library, LMU Extension, Registrar, ITS, Facilities Management, Office of Research and Sponsored Projects, University Relations, Terminal 4, and other internal and external constituencies as needed. * Serve as a resource for all personnel, speakers, guests, donors, partners, and university administrators. Support preparation of all documents and packets associated with such interface. * Staff CEEL Center; work closely with CEEL Program Coordinator and Grant and Budget Specialist to maintain confidential files. * Coordinate and oversee projects conducted by graduate assistants, interns and work study students. Support Ed.D. fellows, research associates. * Coordinate internal office activities. Provide guidance and support in troubleshooting office equipment and prepare manuals and/or documents to detail use of office software (e-mail, word processing, Banner, Live Text, etc.) * Purchase office and other supplies. Track and maintain inventory of supplies and assets. * Coordinate the maintenance of CEEL mailboxes and electronic accounts. 2. PROFESSIONAL DEVELOPMENT PROGRAMS (20%) * Support professional development and certificate course offerings. Create flyers, oversee recruitment efforts, address inquiries, provide registration assistance, troubleshoot issues, schedule instructors, prepare course materials for distribution, coordinate support technology, schedule rooms and order all appropriate materials/catering, process related invoices and budget paperwork. * Respond to prospective certificate program, professional development, and partnership participants. * Coordinate, schedule, and staff all activities for the CEEL program including, but not limited to Featured Speaker series, certificate programs, signature institutes, committee meetings, advisory panels, webinars, program orientations, and special events/conferences. 3. CEEL COMMUNICATIONS & OUTREACH (20%) * Review and edit content for CEEL website, publications, and written communications to ensure current, relevant, and consistent dissemination of information. * Coordinate the maintenance of CEEL databases, interest forms, and contact lists. 4. RESEARCH, IMPACT DATA, ASSESSMENT AND CONTINUOUS IMPROVEMENT SUPPORT (10%) * Support research procedures and processes. Maintain system(s) for tracking, monitoring, and reporting on website analytics, professional development evaluations, certificate program surveys, grant activities, student enrollment, and other CEEL initiatives. * Schedule required visitations/observations, prepare and submit invoices related to research and evaluation and oversee related budget items. 5. BUSINESS SUPPORT (10%) * Assist with CEEL programs and associated grant budgets. Process LMU card documentation and related paperwork, requisitions, travel reimbursements, and stipend requests. * Track and process consultant invoices and all additional requirements, following established university protocol. Assist in technical aspects of all budgets, including communications between department program(s), Center, interdepartmental procedures, and document compilation and organization. Assist in the preparation of monthly budget reports. 6. OTHER DUTIES (5%) * Perform other duties as assigned or requested. Loyola Marymount University Expectations Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service. Requisite Qualifications * Typically a high school diploma or equivalent. Preferably a bachelor's degree or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes. * Minimum two administrative experience, preferably in an academic environment. * Exemplary communication skills (both written and oral) evidenced by background in preparing reports and executive summaries incorporating complex information * Ability to multi-task, plan, organize and execute day-to-day operation; work under deadlines and maintain a detail-oriented approach to each task; ability to prioritize and delegate the flow of work on a daily basis; ability to write and edit, prepare memos and minutes, type reports and other documents efficiently. * Highly developed organizational and customer service skills. * Demonstrated computer competency and proficiency in Microsoft Office (Excel, Word, PowerPoint) and other campus databases. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position. #HERC# #HEJ# Staff Term (Fixed Term) Salary range $23.51 - $29.38 Salary commensurate with education and experience. Please note that this position may not be eligible for visa sponsorship now or in the future. Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit *********** for more information.)

Under general supervision, create and maintain a professional office environment that will promote efficiency and support the daily operations of the Academic Affairs Office. Provide support to the Provost Office team. Specific Responsibilities/Accountabilities 1. Provide a variety of administrative duties including, prepare confidential memos and emails; setup and maintain filing systems; duplicate and distribute documents; coordinate and submit supply and equipment orders, submit facilities and ITS work orders. 2. Provide support for all Provost office related events, including full preparation and day of event. 3. Assist the Office Manager with processing hiring paperwork and onboarding for student workers and coordinate student work schedules. Train students on administrative functions including time keeping, phone edicate, office duties, etc. Provide office coverage when students are not available. 4. Under the supervision of an Academic Affairs Associate, manage the application, student submission, awards and event process for two of the University Honors Societies. 5. Part of the support team for New Faculty Orientation headed up by the Associate Provost for Faculty Affairs and Professional Development. 6. When needed, organize meetings, order meeting lunches, reserve meeting locations, prepare and distribute agendas and related meeting materials. Ensure appropriate set-up and provide technical support for meetings and training sessions. Coordinate with Operations and Maintenance to ensure a clean and comfortable working environment. 7. Provide support with workday and accounting processes: invoices, supplier requests, reimbursements, expense reports, etc. 8. Assist with special projects, such as office upgrades/renovations, repairs, etc. 9. Perform other duties as assigned or requested. Loyola Marymount University Expectations Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service. Requisite Qualifications * Typically a high school diploma or equivalent experience; Bachelor's Degree preferred. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes and technology advancements. * Minimum 2 years administrative support experience in progressively responsible positions. * Demonstrated experience in handling of highly sensitive information; management of multiple conflicting priorities; ensuring completion of a variety of task with multiple deadlines; facilitation of communication between numerous parties. * Demonstrated computer competency and knowledge of Microsoft Office Professional systems (Word, Excel, and Power Point) and Concur Accounts Payable system. * Demonstrated excellent communication skills (both written and oral) and interpersonal skills. * Ability to focus on details and maintain high level of accuracy. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of this position. #HERC# #HEJ# Staff Regular Salary range $23.51 - $29.38 Salary commensurate with education and experience. Please note that this position may not be eligible for visa sponsorship now or in the future. Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit *********** for more information.)

Reporting to the Client Services Supervisor, the Administrative Coordinator is responsible for overseeing LMU's leased space, Playa Vista Campus (PVC). This role represents LMU Facilities Management and acts as a resource for staff, faculty, students who operate at the Playa Vista Campus. The role assists with event support and building communication in relation to PVC. The Administrative Coordinator will be assigned to the Playa Vista satellite campus and is expected to perform on-site duties supporting departmental and campus operations. This role will operate with a high level of independence, managing day-to-day responsibilities and prioritizing tasks with minimal supervision, but opportunities to collaborate. This role will assist with the customer service needs at the PVC front desk including greeting guests and coordinating vendor activity. The role ensures the efficient and effective use of software to manage building-related notifications and PVC event coordination. The Administrative Coordinator provides critical support to PVC events, the Facilities Management operations units, and acts as liaison between LMU Facilities Management, PVC Property Management, and the university departments who occupy the space. This role is instrumental in maintaining high standards of customer service, communication skills, and operational efficiency. Position Specific Accountabilities Events Support Responsibilities: * Oversee daily event support and approvals for PVC events * Ensures Access Request Forms (ARF) and Certificate of Insurance (COI) are submitted and approved by the Playa Vista Campus property management. These forms are required for all 3rd party vendors accessing the property. * Liaise between LMU Facilities Management, LMU University Events and event related clients to ensure specific requests for event support are fulfilled. * Send out maintenance and service estimates and invoices to clients as needed. * Administrator for Scheduling software (Mazevo) including approving event resources and student film permits when taking place at the Playa Vista Campus. Access to check class and event schedules for technicians and supervisors/ booking out rooms and spaces for maintenance blocks. * Serve as an FM approver of SFTV film permits, event resource requests, and maintains FM maintenance reservations * Manage guides and records for Playa Vista Campus related event support. Communication/Notifications Responsibilities: * Manage communication efforts between property management and building occupants * Send out notifications related to building and floor impact. * Manage a notification guide/directory for building occupancy. Help Desk Support: * Oversees the operation of the PVC front desk including emerging maintenance trends, student staffing, and timely response to campus inquiries for service & maintenance. * Familiarize and support use of FM-related software such as Computerized Maintenance Management System (CMMS) * Provide reports on an ad-hoc basis for departmental & building metrics * Run work order related reports as needed or requested. * Perform other duties as assigned or requested. Work Shift Schedule: Monday- Friday 8:00am- 5:00pm Loyola Marymount University Expectations Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service. Requisite Qualifications: * Typically a High School diploma, or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes. * Minimum 2 years of experience in customer service or client services. * Proficiency in Microsoft Office, Adobe Suite, and scheduling software. * Ability to act as liaison between FM department, property management, and building occupants. * Ability to manage department/building communications. * Ability to work independently. * Excellent organizational skills. * Ability to work effectively with diverse teams, including faculty, staff, students, and external partners. * Strong communication and customer service skills. * Ability to manage multiple projects simultaneously and respond to changing priorities. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of this position. #HERC# #HEJ# Staff Regular Salary range $23.51 - $29.38 Salary commensurate with education and experience. Please note that this position may not be eligible for visa sponsorship now or in the future. Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit *********** for more information.)

The Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University's School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting-edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education. The Department of Anesthesiology, Perioperative, and Pain Medicine is seeking an Administrative Associate 3 to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. At Stanford University School of Medicine, the work we do touches the lives of those today and tomorrow. Through education, research, and health care, the School of Medicine improves health through leadership, diversity, collaborative discoveries, and innovation in health care. Whether working in departments with faculty, or in units that support the school, our staff are a part of teams that propel us on our journey toward the future of medicine and Precision Health. Stanford is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers. The School of Medicine and the Department of Anesthesia are committed to diversity, equity, and inclusion for its faculty, staff, residents, postdocs, and fellows. We aim to recruit, support, retain, and promote diversity in our department. For more information on our department, please see our website: **************************************** This is a hybrid position that will require to be on site 4 days a week. Duties include: * Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. * Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. * Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. * Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Create complex reports and spreadsheets which may utilize specialized software and systems. * Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. * Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. * May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. * - Other duties may also be assigned EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): * Advanced computer skills and demonstrated experience with office software and email applications. * Demonstrated success in following through and completing projects. * Excellent organizational skills and attention to detail. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize, multi-task, and assign work to others. * Ability to take initiative and ownership of projects. * Ability to routinely and independently exercise sound judgment in making decisions PHYSICAL REQUIREMENTS*: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel/crawl. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ****************************** The expected pay range for this position is $39.20 to $45.56 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Additional Information * Schedule: Full-time * Job Code: 4098 * Employee Status: Regular * Grade: F * Requisition ID: 107933 * Work Arrangement : Hybrid Eligible

**School of Medicine, Stanford, California, United States** Administration Post Date Dec 16, 2025 Requisition # 107933 The Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University's School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting-edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education. The Department of Anesthesiology, Perioperative, and Pain Medicineis seeking an Administrative Associate 3 toprovide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. At Stanford University School of Medicine, the work we do touches the lives of those today and tomorrow. Through education, research, and health care, the School of Medicine improves health through leadership, diversity, collaborative discoveries, and innovation in health care. Whether working in departments with faculty, or in units that support the school, our staff are a part of teams that propel us on our journey toward the future of medicine and Precision Health. Stanford is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers. The School of Medicine and the Department of Anesthesia are committed to diversity, equity, and inclusion for its faculty, staff, residents, postdocs, and fellows. We aim to recruit, support, retain, and promote diversity in our department. For more information on our department, please see our website:**************************************** This is a hybrid position that will require to be on site 4 days a week. **Duties include:** + Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. + Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. + Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. + Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. + Create complex reports and spreadsheets which may utilize specialized software and systems. + Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. + Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. + May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. _* - Other duties may also be assigned_ **EDUCATION & EXPERIENCE (REQUIRED):** High school diploma and four years of administrative experience, or combination of education and relevant experience. **KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):** + Advanced computer skills and demonstrated experience with office software and email applications. + Demonstrated success in following through and completing projects. + Excellent organizational skills and attention to detail. + Strong verbal and written communication skills. + Excellent customer service and interpersonal skills. + Ability to prioritize, multi-task, and assign work to others. + Ability to take initiative and ownership of projects. + Ability to routinely and independently exercise sound judgment in making decisions **PHYSICAL REQUIREMENTS*:** + Constantly perform desk-based computer tasks. + Frequently sitting. + Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. + Rarely twist/bend/stoop/squat, kneel/crawl. _* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job._ **WORK STANDARDS** + Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. + Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. + Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,****************************** **The expected pay range for this position is $39.20 to $45.56 per hour.** **Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.** **At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.** Additional Information + **Schedule: Full-time** + **Job Code: 4098** + **Employee Status: Regular** + **Grade: F** + **Requisition ID: 107933** + **Work Arrangement : Hybrid Eligible**

Under general supervision from the Department Chair, this position is responsible for duties related to the overall administrative and clerical support functions of the department. This position implements and evaluates various administrative systems to support the department operations; provides work direction to student assistants, assists the department chair in ensuring university and campus policies and procedures are followed, coordinates faculty recruitment activities and onboarding paperwork for new faculty, is responsible for input of course schedules, procurement, travel coordination, and is responsible for a range of finance and faculty personnel transactions including lecturer contracts. Administrative support staff within the College of Engineering primarily support their individual home department, while working as part of a broader team of administrative staff and in collaboration with their peers in other departments and the dean's office. The administrative team shares ideas and innovations with respect to administrative functions, coordinates and implements uniform processes and procedures, and supports each other to ensure the success of the college. The Department Chair serves a three-year renewable term. The individual filling this position provides continuity of administrative operations with respect to department, college, and university policies during department chair transitions. This is a full-time 1-year temporary position and is eligible for full benefits, including medical, dental, vision and CalPERS retirement. Department Summary This position provides administrative support for the Engineering Technology (ET) Department at the Cal Poly Solano campus. The Engineering Technology Department is a major academic unit within the Cal Poly College of Engineering. The department offers specialized B.S. degrees in Facility Engineering Technology and Marine Engineering Technology, along with United States Coast Guard (USCG) Third Engineer Licenses, as part of the Maritime Academy. While housed within Engineering Technology, this position also provides support for the Solano campus Mechanical Engineering faculty with scheduling, minor procurement, and other campus-specific support needs for students and faculty, such as reception and event support. Key Qualifications Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills. Ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Education and Experience High School Diploma or equivalent. Type 45 wpm. Five years of general office support or technical experience. Training at a vocational school or full-time college education may be substituted for two years of the required experience based on one year of college education for 6 months of experience. Salary and Benefits Anticipated Hiring Range: $52,404 - $67,788 Per Year Classification Range: $48,696 - $79,836 Per Year Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable). Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly's hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu. Equal Opportunity and Excellence in Education and Employment This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Cal Poly is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Supplemental Information Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly, San Luis Obispo is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Positions are posted for a minimum of 14 calendar days.

Note - This is a 1 year fixed term position. Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S. This position has been deemed critical by the School of Engineering Dean's Office and is exempt from the hiring freeze. The Civil & Environmental Engineering Department is a joint department in the School of Engineering and the Doerr School of Sustainability. Stanford Engineering (SOE) has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. The Stanford Doerr School of Sustainability (SDSS) strives to create a future when humans and nature thrive in concert and in perpetuity. The school is dedicated to valuing and supporting a diverse, equitable, and inclusive environment, and to creating solutions that benefit all people, particularly those most affected by environmental damage and climate change. The Civil and Environmental Engineering Department is seeking an Administrative Associate for the Center for Sustainable Design and Global Competitiveness (SDGC), a research center within the Civil and Environmental Engineering Department (CEE). This position provides event coordination, calendaring/scheduling, financial transactional support, recruitment and program support, and occasional design and communications responsibilities. As part of a collaborative team of staff in CEE, the Administrative Associate will support exciting research programs, student groups, and center events through daily interactions with professors, students, and academic and administrative staff. While event support and client service responsibilities will require this staff member to work in person, the position may include flexible and hybrid schedule opportunities. Civil and Environmental Engineering Website: ************************ In this role, you will: * Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures. * Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. * Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays. * Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Provide full financial and procurement transactional support for a research center in the department-including several affiliates programs within the center. Transactions will include purchasing, contracting, travel booking and reimbursement, procurement card transactions, registration fee coordination and processing, and may include gift and other revenue transmittal management. * Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves and other facilities projects as needed. * Maintain approved content on websites. * Coordinate and support both international and domestic events. * Coordinate recruitment and administrative support for an annual internship program. Education & Experience (Required): * High school diploma and three years of administrative experience, or combination of education and relevant experience. Knowledge, Skills, & Abilities (Required): * Proficient computer skills and demonstrated experience with office software and email applications. * Demonstrated success in following through and completing routine tasks. * Strong organizational skills and attention to detail. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize and multi-task. Education & Experience (Desired): * Demonstrated experience in design for digital and print publication. * Demonstrated skills in writing and editing. * Experience in website editing and maintenance. Physical Requirements: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel/crawl. Work Standards: * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ****************************** Pay Range: The expected pay range for this position is $31.97 to $38.40 per hour. Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for you: Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: * Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. * A caring culture. We provide superb retirement plans, generous time-off, and family care resources. * A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. * Discovery and fun. Stroll through historic sculptures, trails, and museums. * Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more! How to Apply: We invite you to apply for this position by clicking on the "Apply for Job" button. To be considered, please submit a cover letter and résumé along with your online application. The cover letter should briefly describe why you believe you are a good fit for this position. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information * Schedule: Full-time * Job Code: 4097 * Employee Status: Fixed-Term * Grade: E * Requisition ID: 108033 * Work Arrangement : Hybrid Eligible

* Coordinate class scheduling, working with the chair and class scheduling to meet timelines of all phases of planning, scheduling, proofing and reporting. Provide support for block scheduling and other scheduling-related processes. * Review the various FAD reports for each quarter, reconciling workload information as needed. * Coordinate and oversee the recruitment process for faculty, lecturers, and staff. * Coordinate and oversee department-level activities related to retention, promotion, tenure, post-tenure, range elevation, and periodic review. * Enter leave usage in AMSS, check and authorize Master Payroll Warrants, and act as liaison to the Payroll Office. * Oversee process of student evaluation of faculty. * Coordinate and oversee program/department communications and outreach, including making website updates. * Inventory, order, and maintain office supplies and equipment. Education and Experience High school diploma or its equivalent. Type 45 wpm. Four years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience). Salary: Anticipated Hiring Range: $23.35 - $25.78 per hour Classification Range: $23.35 - $34.02 per hour Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable). Cal Poly Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles. Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Equal Opportunity and Excellence in Education and Employment This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Cal Poly is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Supplemental Information Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly, San Luis Obispo is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Coordinate class scheduling, working with the chair and class scheduling to meet timelines of all phases of planning, scheduling, proofing and reporting. Provide support for block scheduling and other scheduling-related processes. Review the various FAD reports for each quarter, reconciling workload information as needed. Coordinate and oversee the recruitment process for faculty, lecturers, and staff. Coordinate and oversee department-level activities related to retention, promotion, tenure, post-tenure, range elevation, and periodic review. Enter leave usage in AMSS, check and authorize Master Payroll Warrants, and act as liaison to the Payroll Office. Oversee process of student evaluation of faculty. Coordinate and oversee program/department communications and outreach, including making website updates. Inventory, order, and maintain office supplies and equipment. Education and Experience High school diploma or its equivalent. Type 45 wpm. Four years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience). Salary: Anticipated Hiring Range: $23.35 - $25.78 per hour Classification Range: $23.35 - $34.02 per hour Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable). Cal Poly Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles. Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Equal Opportunity and Excellence in Education and Employment This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Cal Poly is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Supplemental Information Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly, San Luis Obispo is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

The Division of Stroke (Vascular) in the Department of Neurology at Stanford University seeks a board-eligible or board-certified vascular neurologist to join the Department as a Clinical Assistant Professor or Clinical Associate Professor in the Clinician Educator Line. The major criterion for appointment in the Clinician Educator Line is excellence in the overall mix of clinical care, teaching, administrative and/or scholarship appropriate to the programmatic need the individual is expected to fulfill. Responsibilities include providing leadership for the Stanford Stroke Clinic and attending four half-days of stroke clinic per week at Stanford (Palo Alto) on Monday and Friday, and 1-2 stroke clinics/week at Tri-Valley. Inpatient duties will be approximately twelve weeks of inpatient vascular neurology/neurohospitalist service at Tri-Valley and taking home call those weeks on nights/weekends. Acute strokes will be handled separately by our Telestroke service. Clinics will be cancelled during the on-service weeks. This position also includes teaching of Stanford medical students, residents and fellows. Time is provided for research and/or other academic pursuits. QUALIFICATIONS: The successful applicant should have an MD (or equivalent), be board-eligible or board-certified in vascular neurology, and have completed an ACGME-accredited Neurology residency and Vascular Neurology fellowship. APPLICATION INSTRUCTIONS: Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University's research, teaching and clinical missions. The university's central functions of research and education depend on freedom of thought, and expression. The Neurology Department, School of Medicine, and Stanford University value faculty who will help foster an open and respectful academic environment for colleagues, students, and staff with a wide range of backgrounds, identities, and perspectives. Candidates may choose to include as part of their research and teaching statements a brief discussion about how their work and experience will further these values. Applicants should apply directly to Stanford University School of Medicine's Faculty Search and Applicant Tracking (FSAT) website at the following link: ******************************************************** Interested candidates should submit a CV, a brief candidate statement, and the names & contact info for three references. To begin the application process, please click on the Apply Now button on the website linked above. Questions should be directed via e-mail to Neil Schwartz, Search Committee Chair, c/o Valerie Berland (search administrator) *********************. To expedite response to your question, please include your name and “Outpatient Vascular Neurology CE Search” in your email subject line. Please note that we cannot accept applications via email. Candidates must apply using the Stanford Faculty Positions link above. Visit our department website at: *************************************** The expected base pay range for this position is: Clinical Assistant Professor: $245,000 - 263,000 Clinical Associate Professor: $284,000 - 302,000 This pay range reflects base pay, which is based on faculty rank and years in rank. It does not include all components of the School of Medicine's faculty compensation program or pay from participation in departmental incentive compensation programs. For more information about compensation and our wide-range of benefits, including housing assistance, please contact the hiring department. Stanford University has provided a pay range representing its good faith estimate of what the university reasonably expects to pay for the position upon hire. The pay offered to the selected candidate will be determined based on factors including (but not limited to) the experience and qualifications of the selected candidate including equivalent years in rank, training, and field or discipline; internal equity; and external market pay for comparable jobs.

The Division of Autonomic Disorders in the Department of Neurology at Stanford University seeks a candidate trained in autonomic medicine to join the Department as Clinical Assistant Professor, Clinical Associate Professor, or Clinical Professor in the Clinician Educator Line. The major criterion for appointment in the Clinician Educator Line is excellence in the overall mix of clinical care, teaching, administrative and/or scholarship appropriate to the programmatic need the individual is expected to fulfill. Academic rank will be determined by the qualifications and experience of the successful candidate. Responsibilities are expected to include outpatient evaluation of patients with suspected autonomic disorders, supervision of autonomic testing in the neurodiagnostic lab, and active participation in the teaching of medical students, neurology residents and autonomic fellows. Participation in autonomic section meetings and autonomic fellowship didactics is also required. QUALIFICATIONS: The successful applicant should have an MD/DO (or equivalent) and ABPN board certification, with eligibility for a California medical license. Applicants should have completed autonomic fellowship training or have extensive clinical experience in autonomic medicine. Recent graduates who have completed an autonomic fellowship are encouraged to apply. We are particularly interested in candidates who have a strong interest in clinical care and teaching, with additional focus on clinical research. APPLICATION INSTRUCTIONS: Applications will be reviewed beginning immediately and accepted until the position is filled. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University's research, teaching and clinical missions. The university's central functions of research and education depend on freedom of thought, and expression. The Neurology Department, School of Medicine, and Stanford University value faculty who will help foster an open and respectful academic environment for colleagues, students, and staff with a wide range of backgrounds, identities, and perspectives. Candidates may choose to include as part of their research and teaching statements a brief discussion about how their work and experience will further these values. Applicants must apply directly to Stanford University School of Medicine's Faculty Search and Applicant Tracking (FSAT) website at the following link: ********************************************************* Please note that we do not accept applications via email. Interested candidates should submit a CV, a candidate statement/letter of intent outlining their interest, and the names & contact info for three references. To begin the application process, please click on the Apply Now button on the website linked above. For general questions regarding this position, please direct inquiries via e-mail to Dr. Mitchell Miglis Search Committee Chair, c/o Gayla Weng (search administrator) ******************. To expedite the response to your question, please include your name and “Autonomic Medicine CE Search” in your email subject line. Please be advised, it is not permissible to accept applications via email. Candidates must apply using the Stanford Faculty Positions link above. Visit our department website at: *************************************** The expected base pay range for this position is: Clinical Assistant Professor: $241,000 - 259,000 Clinical Associate Professor: $274,000 - 292,000 Clinical Professor: $319,000 - $331,000 This pay range reflects base pay, which is based on faculty rank and years in rank. It may not include all components of faculty compensation or pay from participation in departmental incentive compensation programs. For more information about compensation and our wide-range of benefits , including housing assistance , please contact the hiring department. Stanford University has provided a pay range representing its good faith estimate of what the university reasonably expects to pay for the position upon hire. The pay offered to the selected candidate will be determined based on factors including (but not limited to) the experience and qualifications of the selected candidate including equivalent years in rank, training, and field or discipline; internal equity; and external market pay for comparable jobs.

The Division of Stroke (Vascular) in the Department of Neurology at Stanford University seeks a board-eligible or board-certified vascular neurologist to join the Department as a Clinical Assistant Professor or Clinical Associate Professor in the **Clinician Educator Line** . The major criterion for appointment in the **Clinician Educator Line** is excellence in the overall mix of clinical care, teaching, administrative and/or scholarship appropriate to the programmatic need the individual is expected to fulfill. Responsibilities include providing leadership for the Stanford Stroke Clinic and attending four half-days of stroke clinic per week at Stanford (Palo Alto) on Monday and Friday, and 1-2 stroke clinics/week at Tri-Valley. Inpatient duties will be approximately twelve weeks of inpatient vascular neurology/neurohospitalist service at Tri-Valley and taking home call those weeks on nights/weekends. Acute strokes will be handled separately by our Telestroke service. Clinics will be cancelled during the on-service weeks. This position also includes teaching of Stanford medical students, residents and fellows. Time is provided for research and/or other academic pursuits. **QUALIFICATIONS:** The successful applicant should have an MD (or equivalent), be board-eligible or board-certified in vascular neurology, and have completed an ACGME-accredited Neurology residency and Vascular Neurology fellowship. **APPLICATION INSTRUCTIONS:** _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University's research, teaching and clinical missions._ The university's central functions of research and education depend on freedom of thought, and expression. The Neurology Department, School of Medicine, and Stanford University value faculty who will help foster an open and respectful academic environment for colleagues, students, and staff with a wide range of backgrounds, identities, and perspectives. Candidates may choose to include as part of their research and teaching statements a brief discussion about how their work and experience will further these values. Applicants should apply directly to Stanford University School of Medicine's Faculty Search and Applicant Tracking (FSAT) website at the following link: ******************************************************** Interested candidates should submit a CV, a brief candidate statement, and the names & contact info for three references. To begin the application process, please click on the Apply Now button on the website linked above. Questions should be directed via e-mail to Neil Schwartz, Search Committee Chair, c/o Valerie Berland (search administrator) ********************* . To expedite response to your question, please include your name and " **Outpatient Vascular Neurology CE Search** " in your email subject line. Please note that we cannot accept applications via email. Candidates must apply using the Stanford Faculty Positions link above. Visit our department website at: *************************************** **The expected base pay range for this position is:** Clinical Assistant Professor: $245,000 - 263,000 Clinical Associate Professor: $284,000 - 302,000 This pay range reflects base pay, which is based on faculty rank and years in rank. It does not include all components of the School of Medicine's faculty compensation program or pay from participation in departmental incentive compensation programs. For more information about compensation and our wide-range of benefits, including housing assistance, please contact the hiring department. Stanford University has provided a pay range representing its good faith estimate of what the university reasonably expects to pay for the position **upon hire** . The pay offered to the selected candidate will be determined based on factors including (but not limited to) the experience and qualifications of the selected candidate including equivalent years in rank, training, and field or discipline; internal equity; and external market pay for comparable jobs.

The Division of Autonomic Disorders in the Department of Neurology at Stanford University seeks a candidate trained in autonomic medicine to join the Department as Clinical Assistant Professor, Clinical Associate Professor, or Clinical Professor in the **Clinician Educator Line.** The major criterion for appointment in the **Clinician Educator Line** is excellence in the overall mix of clinical care, teaching, administrative and/or scholarship appropriate to the programmatic need the individual is expected to fulfill. Academic rank will be determined by the qualifications and experience of the successful candidate. Responsibilities are expected to include outpatient evaluation of patients with suspected autonomic disorders, supervision of autonomic testing in the neurodiagnostic lab, and active participation in the teaching of medical students, neurology residents and autonomic fellows. Participation in autonomic section meetings and autonomic fellowship didactics is also required. **QUALIFICATIONS:** The successful applicant should have an MD/DO (or equivalent) and ABPN board certification, with eligibility for a California medical license. Applicants should have completed autonomic fellowship training or have extensive clinical experience in autonomic medicine. Recent graduates who have completed an autonomic fellowship are encouraged to apply. We are particularly interested in candidates who have a strong interest in clinical care and teaching, with additional focus on clinical research. **APPLICATION INSTRUCTIONS:** Applications will be reviewed beginning immediately and accepted until the position is filled. _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University's research, teaching and clinical missions._ The university's central functions of research and education depend on freedom of thought, and expression. The Neurology Department, School of Medicine, and Stanford University value faculty who will help foster an open and respectful academic environment for colleagues, students, and staff with a wide range of backgrounds, identities, and perspectives. Candidates may choose to include as part of their research and teaching statements a brief discussion about how their work and experience will further these values. Applicants must apply directly to Stanford University School of Medicine's Faculty Search and Applicant Tracking (FSAT) website at the following link: ******************************************************** . Please note that we do not accept applications via email. Interested candidates should submit a CV, a candidate statement/letter of intent outlining their interest, and the names & contact info for three references. To begin the application process, please click on the Apply Now button on the website linked above. For general questions regarding this position, please direct inquiries via e-mail to Dr. Mitchell Miglis Search Committee Chair, c/o Gayla Weng (search administrator) ****************** . To expedite the response to your question, please include your name and "Autonomic Medicine CE Search" in your email subject line. Please be advised, it is not permissible to accept applications via email. Candidates must apply using the Stanford Faculty Positions link above. Visit our department website at: *************************************** **_The expected base pay range for this position is:_** Clinical Assistant Professor: $241,000 - 259,000 Clinical Associate Professor: $274,000 - 292,000 Clinical Professor: $319,000 - $331,000 This pay range reflects base pay, which is based on faculty rank and years in rank. It may not include all components of faculty compensation or pay from participation in departmental incentive compensation programs. For more information about compensation and our _wide-range of benefits (****************************************************** , including _housing assistance (*************************** , please contact the hiring department. Stanford University has provided a pay range representing its good faith estimate of what the university reasonably expects to pay for the position **upon hire** . The pay offered to the selected candidate will be determined based on factors including (but not limited to) the experience and qualifications of the selected candidate including equivalent years in rank, training, and field or discipline; internal equity; and external market pay for comparable jobs.