Administrative Assistant jobs at University of Tennessee - 20 jobs

The Associate Bursar - Fee Administrator provides leadership and oversight for the institution's tuition and fee assessment processes. This role is responsible for the accurate setup, approval, posting, and reconciliation of all student fees within the student information system. Working closely with academic units, auxiliary services, Finance, and IT, the Associate Bursar ensures that fee structures are transparent, compliant, and aligned with institutional policies. The position plays a critical role in safeguarding revenue integrity, preventing billing errors, and enhancing the student financial experience through accurate and timely assessments. Responsibilities · Lead the planning, configuration, and ongoing management of student information systems (SIS), cashiering systems, and payment platforms. · Oversee the accurate setup of tuition and fee structures, billing cycles, and payment plan options each term. · Direct system testing and upgrades, ensuring functionality, accuracy, and minimal disruption to operations. · Coordinate system testing and upgrades, validating data accuracy and system functionality before deployment. · Manage user roles, access levels, and permissions within the bursar's systems, ensuring compliance with institutional policies and regulatory requirements (FERPA, PCI-DSS, etc.). · Monitor system activity and audit logs to safeguard sensitive student financial data. · Partner with IT security teams to implement and maintain cybersecurity best practices. · Work with campus partners (IT, Financial Aid, Registrar, Finance) to ensure seamless integration of systems and data flows. · Provide training and technical support to bursar staff and student services personnel on system use and reporting tools. · Assist in policy and procedure development related to system functionality, reporting standards, and data security. · Lead or participate in projects to implement new tools, automation, or reporting capabilities. Qualifications Required Qualifications · Education: Bachelor's degree in Information Systems, Business Administration, Finance, or related field · Experience: 7+ years of experience in student financial services, bursar operations, or higher education finance, with significant exposure to systems and reporting functions. · Knowledge, Skills, Abilities: Demonstrate experience with student information systems (e.g., Ellucian Banner, Oracle, TouchNet, Argos). Strong understanding of data security, FERPA, and PCI compliance requirements. Proficiency with reporting tools (e.g., Cognos, Tableau, SQL, Excel). Strong problem-solving, analytical, and project management skills. Preferred Qualifications · Education: Master's Degree · Experience: Prefer 10 years' related experience in reconciliation, compliance and fee waiver experience in Higher Education in addition to payment processing experience. Considerable knowledge of federal, state and university rules and regulations. · Knowledge, Skills, Abilities: Functional expertise in bursar/student accounts processes; Strong system and data analysis skills; Ability to translate functional needs into technical requirements; High attention to detail and data accuracy; Strong problem-solving and process-improvement mindset; Ability to manage multiple priorities and deadlines Work Location: University of Tennessee Knoxville. This position is in-person. Compensation and Benefits: · UT market range: $85,000 - $95,000 · Anticipated hiring salary: $90,000/per year · Find more information on the UT Market Range structure here · Find more information on UT Benefits here Application Instructions: · Resume · Cover Letter (optional) · List of no more than 3 references

Posting Number FAE1980 Advertised Title Ralph Faudree Assistant Professorship Campus Location Main Campus (Memphis, TN) Position Number L18717 Category Full-Time Faculty Department Mathematical Sciences Qualifications The Department of Mathematical Sciences at the University of Memphis invites applications for the Ralph Faudree Assistant Professor position. This is a non-tenure-track (postdoctoral) position for a fixed two-year period, with a target start date of August 2026 and ending in July 2028, extendable for one additional year upon satisfactory review. Dr. Ralph Faudree was a noted coauthor of Paul Erdős and built his career in mathematics at the University of Memphis, serving as Provost for 11 years and helping transform the Department of Mathematical Sciences into the research-oriented department it is today. The combinatorial traditions he established remain strong, with active members currently working in Algebraic Combinatorics, Extremal Combinatorics, and Additive Combinatorics. Qualifications Required: * Ph.D. in Mathematics (or foreign equivalent) completed before the position start date. * Strong research potential in an area of mathematics related to Combinatorics, as evidenced by publications, preprints, talks, and/or letters of recommendation. * Ability to function effectively within the Combinatorics Group at the University of Memphis. * Evidence of effective English-language teaching ability in a classroom setting (demonstrated through teaching evaluations, reference letters, and/or the interview process). Preferred: * At least two publications in Combinatorics in peer-reviewed journals and/or refereed conference proceedings. Special Conditions Responsibilities: * Conduct research in an area related to Combinatorics. * Teach a 2/1 load each academic year (9 credit hours). * Mentor undergraduate and graduate students. * Collaborate with University of Memphis colleagues. * Pursue external funding for research. * Participate in occasional travel for conferences, workshops, and presentations. To apply, complete an application at **************************************** Applications must include: * Cover letter * Research statement * Teaching statement * Curriculum vitae * Three letters of recommendation Optional: * Teaching evaluations Applicants should upload all materials directly except for letters of recommendation. Instead, provide contact information for your referees, who will receive instructions to upload their letters directly into the system. Review of applications will begin on November 16, 2025, but later applications will continue to be considered until the position is filled. For questions regarding the position, please contact: Dr. David J. Grynkiewicz Email: ******************** Posting Date 10/14/2025 Closing Date Open Until Screening Begins Yes Hiring Range Competitive Full-Time/Part-Time Full-Time: Benefits Eligible Special Instructions to Applicants Applicants must complete an on-line application at ****************************** and required to upload a curriculum vitae, a cover letter describing research and teaching interests, an unofficial transcript, contact information for three professional reference providers, and selected publications. For full consideration, on-line applications and reference letters must be uploaded. Review of applications will begin January 2019 and may continue until position is filled. Instructions to Applicant regarding references Is this posting for UofM employees only? No Benefits of Employment (Applies to full-time, non-police employees only)

Position Title Administrative Assistant III Division AFROTC Department Aerospace Studies Number of hours per week 37.5 Days to be worked Monday, Tuesday, Wednesday, Thursday, Friday Months per year Fiscal (12 months) If modified, list months Job Type Full-Time Campus If other location, please indicate TSUwebsite; Nashvillehasjobs.com Position Number 009730 Advertised Salary $29,250-$35,100 $15-$18 per hour Pay Basis Semi-Monthly Job Description Tennessee State University Department of Aerospace Studies (Air Force ROTC) invites applications for the position of Administrative Assistant III. This position serves as the primary receptionist for the Department of Aerospace Studies (Air Force ROTC). Responsibilities include: * Performs all clerical duties related to management of AFROTC cadets to include, but not limited to, cadet registration, file/record creation and maintenance, and other cadet actions as necessary. * Primary AFROTC focal point for all Tennessee State University processes and information systems that Air Force personnel are not authorized to access. * Processes all incoming and outgoing correspondence via work processing, spreadsheet, and database technology. * Reviews correspondence, memoranda and reports prepared by others requiring supervisor's signature. * Makes arrangements and preparations for travel, conferences, appointments, special events or other business activities. * Prepares forms and operational records for budgets, purchases, personnel actions, etc. * Orders office supplies and performs other related duties as assigned. Minimum Qualifications Graduation from a standard high school (or GED equivalent), including or supplemented by general secretarial courses. Must have a minimum of two (2) years of secretarial experience. Knowledge of business English and arithmetic; modern office practices, procedures and equipment; and organizational rules, regulations, procedures and functions. Ability to compose a variety or memoranda or letters with minimal instructions. Proficiency with Microsoft Word, Excel and Outlook . Special Instructions to Applicants Employment is contingent upon successfully completing a criminal background check as mandated by Tennessee State University. Official transcripts for positions which require a post-secondary undergraduate degree, advanced degree and/or certification must be presented upon hire. An unofficial transcript may be attached in the "Transcript" section. You will be required to provide names and contact information for three references during your application to the posting. If you are the recommended candidate for the position, our online hiring system will automatically generate solicitation for these letters using contact information you provided. Open Date 01/15/2026 Close Date 01/26/2026 Job Category Clerical Requisition Number Benefits Tennessee State University offers eligible employees a competitive benefits package that includes annual leave (vacation), sick leave, medical, dental, vision, life insurance, retirement, flexible benefits plans and more. Quick Link *************************************** Reference Letter References Minimum References Required 2 Recommendation Deadline

The Associate Bursar - Fee Administrator provides leadership and oversight for the institution's tuition and fee assessment processes. This role is responsible for the accurate setup, approval, posting, and reconciliation of all student fees within the student information system. Working closely with academic units, auxiliary services, Finance, and IT, the Associate Bursar ensures that fee structures are transparent, compliant, and aligned with institutional policies. The position plays a critical role in safeguarding revenue integrity, preventing billing errors, and enhancing the student financial experience through accurate and timely assessments. Required Qualifications · Education: Bachelor's degree in Information Systems, Business Administration, Finance, or related field · Experience: 7+ years of experience in student financial services, bursar operations, or higher education finance, with significant exposure to systems and reporting functions. · Knowledge, Skills, Abilities: Demonstrate experience with student information systems (e.g., Ellucian Banner, Oracle, TouchNet, Argos). Strong understanding of data security, FERPA, and PCI compliance requirements. Proficiency with reporting tools (e.g., Cognos, Tableau, SQL, Excel). Strong problem-solving, analytical, and project management skills. Preferred Qualifications · Education: Master's Degree · Experience: Prefer 10 years' related experience in reconciliation, compliance and fee waiver experience in Higher Education in addition to payment processing experience. Considerable knowledge of federal, state and university rules and regulations. · Knowledge, Skills, Abilities: Functional expertise in bursar/student accounts processes; Strong system and data analysis skills; Ability to translate functional needs into technical requirements; High attention to detail and data accuracy; Strong problem-solving and process-improvement mindset; Ability to manage multiple priorities and deadlines Work Location: University of Tennessee Knoxville. This position is in-person. Compensation and Benefits: · UT market range: $85,000 - $95,000 · Anticipated hiring salary: $90,000/per year · Find more information on the UT Market Range structure here · Find more information on UT Benefits here Application Instructions: · Resume · Cover Letter (optional) · List of no more than 3 references · Lead the planning, configuration, and ongoing management of student information systems (SIS), cashiering systems, and payment platforms. · Oversee the accurate setup of tuition and fee structures, billing cycles, and payment plan options each term. · Direct system testing and upgrades, ensuring functionality, accuracy, and minimal disruption to operations. · Coordinate system testing and upgrades, validating data accuracy and system functionality before deployment. · Manage user roles, access levels, and permissions within the bursar's systems, ensuring compliance with institutional policies and regulatory requirements (FERPA, PCI-DSS, etc.). · Monitor system activity and audit logs to safeguard sensitive student financial data. · Partner with IT security teams to implement and maintain cybersecurity best practices. · Work with campus partners (IT, Financial Aid, Registrar, Finance) to ensure seamless integration of systems and data flows. · Provide training and technical support to bursar staff and student services personnel on system use and reporting tools. · Assist in policy and procedure development related to system functionality, reporting standards, and data security. · Lead or participate in projects to implement new tools, automation, or reporting capabilities.

Market Range: 24 Hiring Salary: Salary Commensurate with Education and Experience JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: Under the direction of the Executive Dean, the Senior Associate Dean oversees and manages the finances, budgets, and administrative operations of the College of Medicine and provides strategic guidance to the Executive Dean. This position navigates complex financial and budgetary matters to ensure the college's viability and success. The Senior Associate Dean oversees the department's financial activities, which include financial management and budgeting, financial reporting and analysis, accounting operations, long-range financial planning, institutional research analysis, and financial assessment and management. The incumbent works closely with the Executive Dean in the execution and optimization of affiliation agreements, clinical productivity analysis and optimization of state, sponsored project and gift fund utilization. EDUCATION: Bachelor's Degree in Management, Accounting, Finance, Business Administration, or a related field. (TRANSCRIPT REQUIRED) EXPERIENCE: Ten (10) years of advanced accounting and budgeting experience; OR Master's Degree in Management, Accounting, Finance, Business Administration, or a related field and (8) years of advanced accounting and budgeting experience. KNOWLEDGE, SKILLS, AND ABILITIES: Ability to communicate complex financial issues to senior leadership. Strong analytical skills with the ability to make recommendations in line with the institution's strategic plan. Ability to communicate and interact effectively. Proficient computer skills in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat. Knowledge of financial accounting standards and practices. Strong financial and analytical expertise in management, budget, forecasting, and development. WORK SCHEDULE: This position may occasionally be required to work weekends and evenings. Oversees the budget, financial, and accounting processes for the College of Medicine in collaboration with the Executive Dean, Assistant Deans, and department business and finance managers. Participates in budget discussions with the Executive Dean, Vice Deans, Chairs and the central finance office. Manages the integration of department operational and capital plans into the institutional strategic plan and long-range budget planning model. Develops departmental annual operating budget and oversees the funds flow between the University and clinical partners. Creates monthly reports of budget performance for all College of Medicine units, including formal quarterly reports of finances to leadership. Ensures the quarterly financial evaluation of all departments in the College of Medicine to identify financial problems quickly and create action plans. Provides oversight and monitoring of the internal financial control structures within the departments in the College of Medicine. Collaborates with others to prepare the required financial information for LCME and PA accreditation and other financial reports as requested by the accrediting bodies. Collaborates with UT Health Science Center clinical chairs/clinical affiliate finance leadership in clinical recruitment, ensuring timely offer letters and best practices are followed. Assists Executive Dean of the College of Medicine, Vice Chancellor of Strategic Partnerships, and regional Deans of the College of Medicine in analyzing/optimizing current clinical partnerships and establishing new clinical affiliations. Ensures the annual Liaison Committee on Medical Education (LCME) financial reports are completed timely. Utilizes and actively serves in relevant associations such as AAMC, NACUBO, MGMA, etc. Performs other duties as assigned.

The position works closely with the Business Manager to provide financial, travel and administrative support to the Sociology Department. This position will provide departmental assistance support by establishing travel arrangements, entering travel request, entering expense receipts for traveler's reimbursement, etc. for faculty, graduate students and guests while maintaining current knowledge of departmental, college and university travel policies and procedures. Additionally, this position will manage and reconcile departmental travel cards for faculty and staff, reconcile procurement cards, manage and pay invoices and process petty cash reimbursement while ensuring compliance with University policies. This position provides Banner and academic support services for student-related actions and timetable management, as well as specialized support for undergraduate student services, and graduate program needs. This position will also serve as the front-line customer service support for the department and manage scheduling, communications and other administrative tasks. Required Qualifications Education and Experience: High School Diploma with a minimum of 3 years of administrative experience Knowledge, Skills, Abilities: Knowledge of financial and/or travel processing Strong customer service skills, attention to detail and time management Excellent interpersonal, communication and writing skills Skilled in Microsoft Office Ability to multi-task and set Ability to work well with others Ability to learn new skills and software, as needed Preferred Qualifications Education and Experience: Associate's degree with a minimum of 2 years of administrative experience and experience in higher education. Knowledge, Skills, Abilities: Knowledge of UT policies and guidelines Work Location: Onsite at the University of TN, Knoxville Compensation and Benefits UT market range: 05 Anticipated hiring range: $39,000 - $44,000 depending on experience and qualifications Find more information on the UT Market Range structure here Find more information on UT Benefits here Application Instructions: For full consideration, interested individuals should provide a cover letter addressing professional experience relevant to each required minimum qualification, a resume, and complete contact information for 3 professional references. Screening of applicants will begin immediately and will continue until the position has been filled. Financial / Travel Purchaser for the department - Orders office supplies, books, technology, faculty services and memberships, etc. via purchasing cards and purchase orders, ensuring that p-card purchases are allowable and compliant with fiscal policy Reconciles p-card purchase receipts with monthly statements and responds to audit requests Management and payment of invoices Purchase computer systems facilitated through the Computer Upgrade Program (CUP) and responsible for tracking expenses with budgets and providing reports and updates to the Business Manager Responsible for petty cash reimbursement Ensure that all department spreadsheets are kept up to date Manage travel plans for faculty, staff, graduate students, and guests by coordinating with travelers to arrange trip details such as securing airline tickets, transportation and hotel reservations as well as coordinating entertainment and dining arrangements Request missing information from travelers so that reimbursements can be efficiently processed Ensure timely processing of requests and provide status updates to travelers Enter expense receipts for traveler's reimbursement Management and reconciliation of departmental travel cards for faculty and staff Banner and Undergraduate Program Assistance Process student course add/drop requests Assist with timetable setup Responsible for enrollment management of courses; tracking enrollments to determine when classes should be canceled, when course caps should be increased, when additional sections may need to be requested, and when additional support may be needed for large enrollment courses as well as providing class rolls to instructors Responsible for removing registration holds Collect and maintain records of all course syllabi Graduate Program Support Prepare itineraries and coordinate events for visiting prospective students Provide support for graduate recruitment by answering incoming inquiries regarding graduate school requirements, policies, financial aid options, etc. and by selecting and purchasing items for recruitment/gift bags Maintain, update, organize and secure all graduate records Responsible for graduate student registration by assisting with applications, preparing graduate appointment letters, and tracking appointment acceptance information Assist graduate committee with the review process Responsible for processing application fee waivers in Slate Administrative Responsible for welcoming guests as well as building and maintaining relationships with multiple stakeholders by providing excellent customer service via telephone, email and in-person Provide support to the department head with scheduling, communications and other administrative tasks Responsible for management and tracking of all department equipment inventory and completion of any requested inventory reports Responsible for the supervision of work study students Responsible for processing of all key and maintenance requests for the department including submission of key requests/returns as well as maintenance requests ensuring that requests were completed Manage all department printers, copiers, etc. Coordinate parking allocations for faculty and staff Compose, update and distribute email lists Manage incoming/outgoing mail and packages for the department Responsible for providing yearly space inventory Responsible for annual Tech Fees Assist Event Coordinator with event preparation and set up as requested

The Office of Biochemistry & Cellular and Molecular Biology is seeking an Administrative Specialist. Responsible for academic, human resource, and travel activities for graduate and undergraduate programs. This position is responsible for H1 Visa applications and processing, reconciliation of travel and p-card, submit petty cash reimbursements, and process invoices. Responsible for requesting key and building access, assists with setting up meetings, ordering food and yearly space inventory. Required Qualifications Education and Experience: High School Diploma or some college and specialized education plus 3-4 years office experience. Knowledge, Skills, Abilities: Experience in processing human resource and payroll transactions Strong customer service skills, attention to detail and time management Excellent interpersonal, communication and writing skills Experience in managing travel Skilled in Microsoft Office Ability to multi-task Ability to work well with others Ability to learn new skills and software, as needed Preferred Qualifications Education and Experience: Associate's degree with 1-2 years office experience. Knowledge, Skills, Abilities: Knowledge of DASH, Interfolio, Banner & Argos Knowledge of departmental expense and research accounts Work Location: Onsite at the University of TN, Knoxville Compensation and Benefits UT market range: 05 Anticipated hiring range: $38,000 - $43,000 depending on experience and qualifications Find more information on the UT Market Range structure here Find more information on UT Benefits here Application Instructions: For full consideration, interested individuals should provide a cover letter addressing professional experience relevant to each required minimum qualification, a resume, and complete contact information for 3 professional references. Screening of applicants will begin immediately and will continue until the position has been filled. Academic: Graduate Admissions Create applicant information spreadsheets. Collaborate with the Graduate Admissions Coordinator in ensuring all details have been received related to admissions. Responsible for registering all International GTA's for the OPIc Test. Enroll students in classes with permission holds. Log all annual committee reports and provide to the Graduate Affairs Director a list of students that are delinquent on submitting committee meeting. Collaborate with the Business Manager in creating yearly renewal letters for graduate students. Create spreadsheet for Graduate Insurance to submit to the Student Health Center. Undergraduate Process all Drop/Add slips (remove any holds, add or remove students from the class) ensuring that this is done according to the Drop/Add time-frame. Process Honors by Contract Application and completion forms for BCMB & Chancellor's Honors Program, obtain approvals and submit to Chancellor's Honors Program. Assist students with submission of course petitions. Work with the department head on information for entry into Banner for all BCMB classes by adding new classes, deleting courses, entering course instructors, verifying there are no time conflicts, listing courses that have multiple sections. Provide enrollment reports for all courses to the department head and monitor wait-lists for all courses. Financial Enter petty cash reimbursements into DASH, ensuring proper accounting. Initiate the process for invoices before going to FSS verifying correct accounting. Reconcile travel & procurement cards, ensuring cards are properly reconciled with the correct accounting. Travel Responsible for processing travel for all undergraduate and graduate students. Log all travel requests on a spreadsheet to ensure that all travel is properly tracked. Assist undergraduate and graduate students with purchasing airline tickets, making hotel reservations and paying conference registration fees. Provide flight and hotel information to the students as well as the per diem rate. Provide guidance on UT car rental, if needed. Responsible for uploading receipts from the traveler as they are received. Responsible for processing travel for reimbursement once trip is complete. This includes meeting with the traveler to ensure that all receipts have been obtained and that they are in compliance with policy as well as verifying that the correct per diem has been submitted and ensuring proper distribution on accounts. Ensure all travel is finalized within the 30-day travel fiscal policy deadline to include monthly travel card statement. Human Resources Process graduate and undergraduate hires that includes the E-verify process and ensuring that the student has completed each step. Process graduate and undergraduate assignment changes based on the information provided by the business manager. Enter contingent worker information to create net ids and person numbers. Provide updates on E-verifications for international staff to HR. Visa Applications: H1B Visa Organize the submissions of application packets by preparing the H1B request, Actual Wage Compensation Form, exporting control attestation form, submitting the requests to Center of Global Engagement (CGE) and submitting the application in iVols. Create the Departure Notification Form in iVols for H1B personnel departures. J1 Visa Organize the submission of application by preparing the request form, obtaining approvals and submitting to CGE. Provide support to faculty members regarding university procedures for maintaining permanent residency. General Office Responsibilities Greet personnel and assist them as needed, answer phone. Assist with copying exams. Requesting key and building access. Create Flyers for graduate events. Setup seminars and order food for departmental functions as needed. Delegate work to student worker(s). Assist business manager with yearly space inventory

Market Range: 06 Hiring Salary: $19.67/Hourly JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: Under the direction Director of Family Medicine - St. Francis, the Senior Administrative Service Assistant provides direct, high-level administrative support for the Department of Family Medicine-St. Francis. This position serves as the point of contact for department communications and office coverage. MINIMUM REQUIREMENTS: EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED) EXPERIENCE: Four (4) years of administrative experience; OR a combination of education and experience to equal four (4) years. ( Prior work in an educational environment or medical office preferred.) KNOWLEDGE, SKILLS, AND ABILITIES: Excellent verbal and written communication. Proficient computer skills in all aspects of Microsoft Office. Excellent customer service and interpersonal skills. Ability to multitask and possess analytical, independent thinking, and decision-making skills. Ability to learn various UT systems, DASH/Oracle, Market Place, and others as needed. WORK SCHEDULE: This position may occasionally be required to work evenings and weekends. Assists the Chair with faculty promotion and tenure and faculty evaluations. Prepares medical student letters of support for the Chair and uploads them into the ERAS system. Schedules meetings, reserves conference rooms, and ensures audio visual needs are available. Prepares agendas, takes minutes, and transcribes for the weekly, monthly, and regularly scheduled meetings in the department. Processes invoices and employee reimbursements for payment or request for reimbursement of moving expenses, travel, supply purchases, and other business expenses through the accounting system including properly coding all expenses. Collects and processes monthly and bi-weekly time sheets from faculty and staff and enters information into the accounting system for approval. Assists faculty with preparation and organization of presentations, publications, manuscripts and reports the COM and/or Chancellor reports. Assists with residency program; manages request for verification of training for prior graduates and processes request for facilities repairs. Conducts various administrative tasks for the Chair and all other faculty within the Department of Family Medicine (i.e., prepares correspondence, answers/routes phones, distributes mail, completes/routes forms, and orders office supplies). Maintains UT inventory for St. Francis program, processes requests for facility repairs, and orders office supplies. Performs other related duties as assigned.

The University of Tennessee Health Science Center, College of Medicine, is seeking candidates for a Temporary Administrative Assistant in the Cancer Center. is not benefit eligible. The successful candidate must have a High School Diploma. Computer proficiency in various software applications including Microsoft Office Suite and Outlook. Must have excellent phone etiquette, verbal communication skills and can multitask. Work with minimum supervision and be customer service driven. THE UNIVERSITY OF TENNESSEE HEALTH SCIENCE CENTER The University of Tennessee Health Science Center is a statewide flagship, public, academic health institution in Tennessee. Founded in 1911, the mission of the University of Tennessee Health Science Center is to improve the health and well-being of Tennesseans and the global community by fostering collaborative education, research, scientific discovery, clinical care, and public service. Employing more than 4,600 people on its faculty, staff, and not-for-profit corporation faculty practice groups, and with more than 3,200 students across the state, UT Health Science Center contributes $4 billion to the economy of Tennessee. Part of the University of Tennessee System, the Health Science Center is headquartered in Memphis and includes all six of UT's doctoral-degree-granting health science colleges -- Medicine, Dentistry, Pharmacy, Nursing, Graduate Health Sciences, and Health Professions. UT Health Science Center spans the state with its four major, regional clinical health science locations in Memphis, Knoxville, Chattanooga, and Nashville, as well as more than 100 clinical education sites across Tennessee. UT Health Science Center is the largest educator of health care professionals in the state and operates the state's largest residency and fellowship advanced training programs. Located in West Tennessee on the banks of the Mississippi River, Memphis is the second-largest city in the state and among the largest cities in the Southeast. The Greater Memphis metropolitan area has more than 1.3 million residents, and the city ranks among those with the lowest cost of living in the country. It is home to a vibrant restaurant scene, a revitalized Downtown, the Midtown Arts District, many scenic neighborhoods, an active medical district, and a burgeoning airport in the midst of a $214 million modernization. Memphis boasts attractions, including Elvis Presley's Graceland, the Memphis Grizzlies, historic Beale Street, the National Civil Rights Museum, the second-largest urban county park in the United States, and the Memphis in May World Championship Barbecue Cooking Contest. To manage the day-to-day activities of the Scientific Director of the Center for Cancer Research by providing direction and administrative support. This position ensures that the Scientific Director is in compliance with the University's and other various funding agencies, regulations, procedures and guidelines. This position will handle all travel arrangements and enter travel and expenses into the Concur portal. Set up and schedule meetings via Zoom and conference calls; ensuring all equipment is functional. Attend meetings entering minutes, provide feedback and reminders as needed for attendees.

Job Title Executive Assistant - Farm Laboratories Department Farm Laboratory Salary $40,656 - $49,804; commensurate with experience Job Summary/Basic Function Provide routine administrative and clerical support to the Director of the MTSU Farm Laboratories. Essential tasks include: serve as the department's primary contact; maintain and reconcile purchasing card receipts, purchase authorizations forms, and purchase order receipts; compose correspondence and informational materials; maintain office and project files; maintain databases and database equipment; process student and temporary worker time sheets; and perform other related tasks and special projects as assigned. Required Education High school diploma or high school equivalency required. Bachelor's degree preferred. Required Related Experience Three (3) years progressively responsible administrative, clerical, or office management experience required. Note: an Associate's degree (two years of college coursework) and one year related experience may be considered in lieu of work experience. Required License/Registration/Certification Valid TN Drivers License Desirable Related Experience Farm, livestock or general knowledge of agriculture desired. Documents Needed to Apply Cover Letter & Resume Required MTSU offers a comprehensive benefits package, including but not limited to the following: * Sick Leave * Vacation Leave for Administrative/Classified Staff/12-month Faculty * 13 paid University holidays * Medical, dental, vision, and life insurance * Retirement plans * Optional 401K and 403B Deferred Compensation Plans * Educational benefits for the employee and their spouse and dependents Click here for additional information. MTSU is an equal opportunity employer. All qualified individuals are encouraged to apply. Proof of U.S. citizenship or eligibility for U.S. employment is required before employment (Immigration Control Act of 1986). Clery Act crime statistics for MTSU are available at *********************************************** or by contacting MTSU Public Safety at **************. MTSU is a Tobacco & Drug-Free campus. This position requires a criminal background check. Therefore, you will be required to provide information about your criminal history to be considered. For individuals requiring reasonable accommodation to apply: In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position with MTSU, please call ************ or email ************. Application Review Date: January 16, 2026

Market Range: 05 Hiring Salary: $18.54/Hourly IS LOCATED IN KNOXVILLE, TN JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Associate 2 performs a range of complex administrative and clerical duties in support of the UT Health Science Center College of Medicine-Knoxville Center of Excellence for children in state custody, a program in the Department of Family Medicine. EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED) EXPERIENCE: Two (2) years of office experience; OR Associate's Degree in lieu of experience. Must pass background checks required by the Department of Children's Services. KNOWLEDGE, SKILLS, AND ABILITIES: Excellent organization, verbal and written communication skills. Excellent computer skills, including proficiency with the Microsoft Office suite and use of database programs. Ability to work independently and easily adapt to frequently changing priorities. Ability to multitask and meet deadlines. Ability to communicate professionally and maintain a high degree of confidentiality. WORK SCHEDULE: This position may occasionally be required to work evenings. Provides a wide range of complex office administration and support for the program while serving as the principal contact and liaison with all university and external contacts to the program. Compiles records and assembles case review files, including complex social histories, and presents to the clinical team. Generates and maintains client charts and administrative files, coordinates daily staff meetings, schedules appointments, manages paperwork and files for appointments, and schedules program conference calls. Routes phone calls, shipping and receiving mail, and responds to e-mails from both internal and external partners. Monitors budget, including tracking account expenditure, and assists with monthly reports. Maintains administrative database records in Access, including entry and upkeep of referred cases, generates reports, and responds to inquiries. Manages team travel and coordinates reservations and reimbursements. Maintains contact and liaison with other university departments and external agencies. Assists with the preparation of materials for state-wide training events. Performs other related duties as assigned.

The Administrative Associate serves as a vital member of the department, providing comprehensive administrative support to the department head, faculty, adjuncts, academic centers, students, and student organizations. This position is often the first point of contact for visitors and community professionals and plays a key role in ensuring smooth daily operations. Required: High school diploma or GED Three (3) years of experience in an office environment Preferred Five (5) years of experience in an office environment Work Location: University of Tennessee - Chattanooga, TN Campus This is a fully on-site position. Compensation and Benefits: UT Market Range: MR05 Anticipated hiring salary: $19.24/hr Find more information on the UT Market Range structure Find more information on UT Benefits Oversee daily office operations and manage front desk traffic Provide support to faculty, adjuncts, centers, students, and student organizations Process supply orders and assist with class schedule development Coordinate departmental and center events, meetings, and special projects Take minutes for departmental meetings and maintain records per university policy Reconcile departmental ledgers, procurement card statements, and payroll reports Monitor budgets and process invoices, travel reimbursements, and payroll documents Initiate and process new hire paperwork for faculty, adjuncts, and student workers Arrange travel for faculty, students, and visitors Supervise student workers and maintain office supply inventory Knowledge, Skills, and Abilities Strong written and oral communication skills Excellent customer service and organizational abilities Proficiency in Microsoft Office and ability to learn new software Basic financial and budgetary skills Ability to prioritize, multitask, and work independently under pressure Attention to detail and strong interpersonal skills Review of applications will begin January 27, 2026 and will continue until the position is filled. Applications received by this date will receive priority consideration.

Market Range: 06 Hiring Salary: $19.67/Hourly JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Associate 3 provides administrative support to the Chairman and the Department of Psychiatry in the Center for Addiction Science. This position performs data input transactions into Dynamic Administrative Systems Higher Ed (DASH) such as time entry, managing supply ordering process, and processing accounts payable. This position provides administrative support for the recruitment of faculty, faculty reviews, reappointment letters, and volunteer faculty appointments. MINIMUM REQUIREMENTS: EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED) EXPERIENCE: Four (4) years of administrative experience; OR Associate's Degree and two (2) years of work-related experience; OR Bachelor's Degree in lieu of experience. (Two years of relevant experience within a higher education institution preferred) . KNOWLEDGE, SKILLS, AND ABILITIES: Ability to demonstrate initiative, resourcefulness, and problem-solving skills in applying a detailed knowledge of the responsibilities, functions, and priorities of work. Ability to establish procedures and systems and ensure orderly and timely workflow for the department. Knowledge and proficiency with a variety of Microsoft Office products, including Word, Excel, and PowerPoint is a requirement. WORK SCHEDULE: This position may occasionally be required to work evenings. Provides administrative support to the Chairman and Psychiatry faculty members. Serves as liaison between various hospitals, clinics, and staff members. Assists faculty with formatting and printing posters for presentations, meeting preparations, letters, and transcription. Assists with the coordination of faculty recruitment, faculty certification, promotion processes, and UT Recruitment and Faculty Appointment Process. Collects attendance records and evaluations from Grand Rounds and submits all paperwork for CME and CE credits. Develop departmental systems and procedures and communicate policies and procedures to the staff. Works closely with the Director to prepare offer letters, appointment letters, and all other documents required for faculty appointments. Coordinates with Principal Investigator to ensure accounts are approved and reconciled within University Policy. Maintains department databases; prepares and submits H1-B Visa applications. Gathers all faculty academic activities such as abstracts, lectureships, visiting professorships, grand rounds, outside teaching activities, departmental teaching activities, publications, etc. Attends and records minutes of monthly faculty meetings. Performs other duties as assigned.

Market Range: 06 Hiring Salary: $19.67/Hourly JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Associate 3 provides day-to-day administrative support to the Chairman and the Department of Radiology. This position serves as point of contact and main representative for the department's applicants, hospital personnel, medical boards, and other external entities that interact with the department. MINIMUM REQUIREMENTS: EDUCATION: High School Diploma or GED. (TRANSCRIPT AND/OR CERTIFICATION REQUIRED) EXPERIENCE: Four (4) years of administrative/clerical experience; OR Associate's Degree and two (2) years of work-related experience; OR Bachelor's Degree in lieu of experience. (Experience in a higher education environment preferred) . KNOWLEDGE, SKILLS, AND ABILITIES: Ability to demonstrate initiative, resourcefulness, and problem-solving skills. Ability to prioritize work, establish procedures and systems. Ability to ensure orderly and timely workflow for the department. Ability to demonstrate excellent oral and written communication skills. Ability to multitask. Proficient using Microsoft Office products Word, Excel, and PowerPoint. Serves as administrative support to the Department Chair, faculty, and staff of the program/department. Attends faculty meetings and records minutes of monthly faculty meetings. Enters all travel, time, and accounts payable into DASH/Oracle. Prepares H1-B Visa applications, answers department phones, orders supplies, prepares housekeeping and maintenance requests, and acts as liaison between various hospitals and staff members. Collects and submits attendance records, evaluations, and all paperwork for the College of Medical Education and Continuing Education credits. Provides verifications of former residents, fellows, and faculty. Collaborates with the administration of Regional One and Le Bonheur Children's Hospital, and respective practice plans to schedule faculty candidates' interviews. Partners with the Director to prepare offer letters, appointment letters, and all other documents required for faculty appointment with the University. Assists with the radiation badge and equipment reporting for both Regional One and Le Bonheur Children's Hospital. Works with the Medical Student Director to process students in the teaching program. Schedules rotations for the department and assist faculty with student evaluations. Assists Chairman with annual faculty evaluations. Gathers all the faculty academic activities, such as abstracts, lectureships, visiting professorships, grand rounds, outside teaching activities, departmental teaching activities, publications, etc. Prepares all evaluation forms including re-appointment letters and the packet for each faculty member. Submits to the Office of Faculty Affairs. Assists with formatting and printing posters for presentations, meeting preparations, letters, and transcription, as needed. Performs other related duties as assigned.

Market Range: 05 Hiring Salary: $18.54/Hourly IS LOCATED IN CHATTANOOGA, TN JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Associate 2 assists the Chairman and Program Director in the planning, directing, and supervision of the objectives of the Department of Surgery. MINIMUM REQUIREMENTS: EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED) EXPERIENCE: Two (2) years of related experience; OR Associate's Degree in lieu of experience. (E xperience in a professional office setting and advanced computer skills (MS Office and Cloud-Based Office Applications) are preferred.) KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of ACGME program requirements to assist the Chair and Program Director in documenting required residency experiences. Ability to manage multiple concurrent deadlines. Ability to take initiative in managing multiple small training program issues with immediate direction. Excellent skills and knowledge of Microsoft Office Suite, including PowerPoint. Excellent communication abilities (written, verbal, and electronic) are preferred. WORK SCHEDULE: This position may occasionally be required to work evenings. Generates and prepares monthly reports to the Chair, Program Directors, Clerkship Director, and coordinator from the New Innovations Database. Updates information, schedules, and demographic information in New Innovations (software used to document residency educational experiences as required by ACGME) and AMION. Prepares reimbursement travel and expense requests for residents and faculty for CME. Customizes and creates monthly evaluations, rotation schedules, and didactic sessions in New Innovations for the department. Prepares advance travel assistance and manages all paperwork required from UT for reimbursement and maintains budget for all travel. Serves as a proxy for data entry into Digital Measures. Collects and files faculty credentials and certifications. Monitors completion of required certifications. Schedules speakers and determines needs for Grand Rounds. Collaborates with staff to promote speaker visits and topics for brochures and advertising. Coordinates travel, lodging, and reimbursement for visiting speakers. Secures, manages, and distributes a schedule of weekly didactic activities. Performs other related duties as assigned.

Market Range: 04 Hiring Salary: $18.00/Hourly IS LOCATED IN KNOXVILLE, TN JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: Under the direction of an assigned supervisor, the Administrative Associate 1 provides administrative support for front office. This position supports staff for front desk operations for multiple clinical enterprises existing in one physical office. EDUCATION: High School diploma or GED. (TRANSCRIPT REQUIRED) EXPERIENCE: Six (6) months of work experience in a medical office. (Experience in medical assisting or administration preferred). (Ability to fluently speak Spanish preferred). LICENSE/CERTIFICATION: Current licensure as a Certified Nursing Assistant (CNA) or Certified Medical Assistant (CMA) in the state of Tennessee preferred. (COPY OF LICENSE/CERTIFICATION REQUIRED) KNOWLEDGE, SKILLS, AND ABILITIES: Ability to accurately maintain Electronic Medical Records (EMR) systems. Basic knowledge of coding and billing. Proficiency and skill in Microsoft Office and desktop publishing software. Ability to handle working in a fast-paced environment and prioritize tasks based on importance. Excellent communication and problem-solving skills. WORK SCHEDULE: This position may be occasionally required to work evenings and weekends. Reviews insurance eligibility, as needed. Communicates with providers regarding patient appointments and other patient communication. Processes new patient forms and requests previous records, as necessary. Creates appointments in EMR for multiple providers' schedules. Schedules patient appointments (check in, check out) and maintains calendars. Answers and routes phone calls from patients and other providers. Collects co-pays and cash payments. Performs other related duties as assigned.

Market Range: 04 Hiring Salary: $18.00/Hourly IS LOCATED IN KNOXVILLE, TENNESSEE JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Associate 1 provides administrative support in an academic setting to the Chief of the Division of Cardiac and the Chief of the Division of Thoracic Surgery and faculty members. This position acts as liaison to the clinical and administrative staff of the surgeons' private office and the staff members of GSM, the Department of Surgery, and the University of Tennessee Medical Center. EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED) EXPERIENCE: Six (6) months of experience in an administrative office setting. KNOWLEDGE, SKILLS, AND ABILITIES: Ability to function independently. Excellent communication skills and phone etiquette. Excellent computer skills. Knowledge of medical terminology and transcription. Knowledge of Microsoft Word, PowerPoint, Excel, and Outlook email. WORK SCHEDULE: This position may occasionally be required to work weekends. Maintains physicians' academic calendars and communicates appropriately to physicians' clinical staff, GSM staff, and department of surgery staff. Prepares and/or provides teaching and academic meeting documents in Word, Excel, and PowerPoint. Updates CVs for each faculty member and compiles and tracks all CME credits and certifications. Assists in compiling books, chapters, and journal articles for publishing. Prepares and maintains physicians' monthly on-call schedules in the electronic call system (PerfectServe) and distributes schedules to clinical and administrative staff, Prepares reimbursement requests for all physicians' memberships, certifications, professional societies, reappointments, state, and DEA licenses. Maintains physician credentialing for appointment and reappointment for hospital medical staff privileges. Assists faculty in preparing promotion documents for submission to the Department Promotion and Tenure Committee and prepares documents for faculty evaluations for full-time faculty. Enters academic activities in Digital Measures and schedules individual evaluations. Performs other related duties as assigned.

The Administrative Support Assistant provides direct administrative and operational support to the Social Determinants of Health (SDOH) Social Workers. This role supports both inpatient and ambulatory patients to ensure effective community resource linkage and smooth transitions of care. The assistant facilitates communication, documentation, and follow-up activities that help address barriers impacting patients' health and overall well-being.This position will report to the Casae Management Director. Position Qualification: * High school diploma or equivalent required; associate's or bachelor's degree in social services, healthcare administration, public health, or a related field preferred. * Minimum of 1-2 years of experience in a healthcare, social services, or community resource setting preferred. * Experience providing administrative or clerical support within a multidisciplinary or patient-centered care team strongly desired.

Market Range: 07 Hiring Salary: $20.65/Hourly JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: Under the direction of the Purchasing Manager in the College of Dentistry the Payables Accounting Assistant processes vendor payable information, employee payroll, collect patient revenue, patient interaction, and other duties assigned as needed by the College of Dentistry Business and Finance Office. The position is responsible for serving multiple constituencies of the College of Dentistry with respect to its Business Operations. MINIMUM REQUIREMENTS: EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED) EXPERIENCE: Four (4) years of business experience to include financial reporting, cash handling, or other related accounting and/or business office functions; OR Associate's Degree and two (2) years of experience; OR Bachelor's Degree in lieu of experience. KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge and experience with computer-generated spreadsheets. Ability to set priorities and work independently to meet deadlines. Ability to communicate clearly and effectively with faculty, staff and students as well as outside vendors. Knowledge of patient account and accounting systems, preferred. DUTIES AND RESPONSIBILITIES: Reviews invoice information for accuracy and ensure payments are applied properly to clear invoices. Code invoices for the proper general ledger account code. Enters new vendors in the accounting system and resolves payable issues. Serves as a point of contact for all incoming student employees for entry into the payroll system. Collects payments and reviews petty cash and revenue collection. Deposits patient revenue into the accounting system and delivers to banks and the Bursar's office. Corresponds with patients on balances, questions about various clinics, and insurance information Assists in returning all badges and other items for exit clearance purposes. Perform other duties as assigned.