Administrative Specialist jobs at University of Tennessee - 30 jobs

The University of Tennessee Law Enforcement Innovation Center is seeking applications for the position of Administrative Specialist to work in the LEIC office, located in Oak Ridge, TN. This position is a Market Range 05 and the expected pay range is $31,161.17 - $43,625.64. Required Qualifications Education: High school diploma or equivalent required. Experience: Position requires five years of office experience and interacting positively with customers. Knowledge, Skills, Abilities: Required skills include strong organizational skills. Knowledge of basic computer operations. Intermediate skills using Microsoft Office (Excel, Word, and PowerPoint). Basic analytical skills (verbal and written). The ability to interact with customers via phone, email, or face-to-face, representing the agency professionally. Ability to organize electronic information, along with data entry, keyboarding. Preferred Qualifications Education: Associate degree preferred. Experience: Previous experience in an educational environment is preferred. Knowledge, Skills, Abilities: Preferred skills include knowledge of UT travel policies and procedures. Knowledge and ability to learn, understand and use Oracle (Dash), Marketplace, as well as the learning management system (K@TE) and invoicing system (iK@TE). Candidate must exhibit qualities of emotional maturity, genuineness, self-confidence, common sense, judgment, fairness, creativity, discretion, decisiveness, political savvy, diplomacy, tact, resiliency, adaptability, courage of convictions and tolerance for ambiguity. Demonstrated behavioral expectations include: Unquestioned integrity and trustworthiness Commitment to the University's mission and strategic plan, as well as missions and strategic plans for each campus/institute Ability to maintain confidential information Ability to work with cross-functional teams and to foster teamwork Work Location: Location: Oak Ridge, TN The Institute for Public Service (IPS) supports a formal Alternative Work Arrangement program currently in place and more information can be provided if candidate progresses through the recruitment process. Benefits Find more information on UT Benefits here Application Instructions To express interest, please submit an application with the noted below attachments. To be assured of full consideration, completed applications with all requested materials should be submitted on or before Friday, November 28 2025. Resume Cover Letter List of 3 Professional References About The College/Department/Division The UT Institute for Public Service provides outreach and assistance to all of Tennessee. Through our agencies and initiatives, we offer technical assistance, training and consulting on a wide variety of services, including government operations, language services, law enforcement excellence, leadership training, manufacturing excellence, opioid abatement and much more. Provide administrative and/or clerical support services to the department Provide assistance to the internal operations of LEIC by performing transactions in DASH, K@te, iK@te, and assisting in Business Office operations Performs a variety of well-defined, repetitive clerical duties following policies and procedures set up by the department and under direct supervision. Performs other duties as may be assigned.

Job Title Administrative Coordinator Agency East Texas A&M University Department ASST PROV - ACAD AFFAIRS STUDENT SUCCESS Proposed Minimum Salary Commensurate Job Type Staff Job Description INSTRUCTIONS TO APPLICANT: During the application process the “My Experience ” page has a section provided “ Attachments (Resume/CV, References, Cover letter, etc.) ” to upload required documents. Use the Upload button to add each document. You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB. All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Please do not withdraw your application in an attempt to upload a missing document, instead please email HR for help. Please provide the following documents: Cover Letter Resume/CV Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered). Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer). If transcripts are from an international institution, it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator. If you need assistance, please contact us at ******************* SUMMARY: The Administrative Coordinator for the Student Success Center supports the internal operations and administrative functions of the Center and its affiliated departments by managing student information systems, ensuring compliance with university, state, and federal regulations, and maintaining data integrity and security. This role focuses on coordinating departmental processes, preparing reports, tracking resources, and streamlining workflows to enhance efficiency. The coordinator provides essential behind-the-scenes support that enables faculty and staff to deliver student success initiatives effectively while upholding policies such as FERPA and Texas A&M University System guidelines. DUTIES & RESPONSIBILITIES: Manage and interpret East Texas A&M University and Texas A&M University System policies, operating practices, and administrative/technical procedures related, but not limited to, to student success and operations of Academic Advising, Money Management, Student Career Preparedness and Student Transitional Support Monitor compliance with policies and procedures, and recommend process improvements, administrative changes, or new initiatives. Perform special analyses and prepare project summaries. Supervise the creation, maintenance, and retention of office files and records. Coordinate budget development, tracking, and reporting for the center, ensuring accurate allocation and reconciliation across all three departments. Manage departmental travel, purchasing and financial transactions, including Famis, Canopy, AggieBuy, Emburse and Concur travel transactions for the Student Success Center. Receive, coordinate, and process departmental invoices and service agreements. Coordinate travel arrangements and prepare itineraries. Organize meetings, seminars, and special events, and provide on-site support as needed. Manage the submission and tracking of all maintenance and repair work orders for the center's facilities and equipment. Coordinate with Facilities Management and department heads and other center administrative support regarding key requests, key audits, and security protocols for all physical access points within the center. Oversee inventory and maintenance of files, records, office supplies, and equipment. Act as supervisor when required on official Student Success Center business. Manage communications in writing and in person, including meetings, internal memos, and overall suite communications. Provide support to Student Success Center staff regarding schedules, committee membership, and office meetings. Prepare and route paperwork for hiring, terminations, and reclassifications, as well as create all EPA documents for personnel. Manage accurate and timely data entry of academic course updates, scheduling information, and curriculum changes directly into the Banner Student Information System. Remain competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses/conferences, and attending training and/or courses required by the supervisor. Assist in promoting an office culture that prioritizes hospitality, collaboration, and employee wellbeing. Contribute to the overall success of the Student Success Center by performing all other duties and responsibilities as assigned. MINIMUM REQUIREMENTS: Education: Bachelor's degree or an equivalent combination of education and experience is required. Experience / Knowledge / Skills: Two (2) years of related experience are required. Working knowledge of or the ability to learn and use database applications, customer relationship manager (CRM) system, and other systems or applications that may be used within the University or division is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals is required. Effective verbal and written communication skills are required. Ability to: Multitask and work cooperatively with others. Work with sensitive information and maintain confidentiality. Organize and set priorities, maintain records, interpret and prepare reports and compose memoranda and letters. Work a flexible schedule beyond normal hours of 8:00 am to 5:00 pm, which may include weekend hours, is required. Licensing/Professional Certifications: None Physical Requirements: Ability to sit for extended periods during scheduled shifts. The ability to lift 30 lbs. and travel between multiple locations for off-site work assignments. Other Requirements: None PREFERRED EDUCATION / SKILLS/ EXPERIENCE: A degree is preferred. Proficiency with FAMIS/CANOPY, WorkDay, LaserFiche, SharePoint, Ellucian-Banner, Navigate EAB, Emburse and Concur is preferred. Administrative support experience within an academic unit/division in higher education is preferred. Experience in maintaining, monitoring, and reconciling financial records and accounts is preferred. SUPERVISION OF OTHERS: Professional staff (Administrative Assistant) and student workers, as needed. WHY WORK AT EAST TEXAS A&M UNIVERSITY? Competitive Benefits & Work-Life Balance: Employee tuition assistance for master's and doctoral programs. Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance. ETAMU contributes to employee health and basic life insurance premiums. 12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month. Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP). Physical wellness program and wellness release time for eligible employees. Career Growth & Development: Access to cutting-edge research opportunities at a designated R2 Research Institution. Academic Excellence: ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs. Over 140 degree programs, including nationally ranked online and graduate options. First accredited institution to offer a competency-based bachelor's degree in criminal justice. Distance education offerings in Corsicana, Dallas, Frisco, McKinney, Mesquite, Bryan, and online. State-of-the-Art Facilities: Work in advanced facilities such as the 113,470-square-foot Nursing and Health Sciences Building, featuring a state-of-the-art simulation hospital and a 1,300-acre agricultural research farm. Vibrant Campus Life: Engage with over 95 student organizations and 14 NCAA Division I athletic teams, contributing to a thriving campus community. Prime Location & Growth: Enjoy the benefits of working in rapidly growing regions, with abundant career opportunities at six locations across Dallas and Northeast Texas. Visit us on our social media: Facebook, Twitter, Instagram, YouTube, LinkedIn, and ETAMU News All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

The GEAR UP Office Coordinator plays a central role in supporting the daily operations, communications, and program activities of the ETSU GEAR UP office. This position serves as a key representative and liaison for the program, ensuring smooth collaboration with university departments, partner school districts, and external organizations. The Office Coordinator applies a working knowledge of U.S. Department of Education and ETSU policies to support compliance and effective program delivery. This is a grant-funded position with a seven (7) year lifespan. In this role, the Office Coordinator provides comprehensive administrative and logistical support, including arranging staff travel, organizing meetings, preparing agendas and minutes, and managing follow-up actions. The position supports the Director and Associate Director by reviewing correspondence, assisting with annual performance reports, and maintaining critical databases that track student outcomes. Additionally, the Coordinator helps plan and coordinate educational activities and events across campus, liaising directly with Camps and Conferences, Housing, Sodexo, the Library, and other university partners. This position is also responsible for front-office functions such as greeting visitors, managing communication channels, maintaining supplies, and supporting staff with materials and inventory needs. As an essential member of the GEAR UP team, the Office Coordinator contributes to the program's mission by ensuring efficient operations, strong communication, and high-quality support for students, staff, and partners. Knowledge, Skills, and Abilities * Knowledge of the operation of a GEAR UP or similar type programs. * Ability to communicate effectively with program staff, school district offices, and external auditors. * Ability to maintain confidentiality regarding student information. * Strong analytical, organizational, and problem-solving skills. * Attention to detail and ability to meet strict deadlines. * Ability to work independently and to work as a team member of a college access team. * Ability to make sound, feasible decisions in a timely manner. * Ability to analyze problems in an objective and consistent manner. * Ability to communicate effectively both orally and in written form. * Proficiency in using office technologies and software (Word, Excel, etc.) to complete work assignments and support staff. * Ability to learn and support new and fast-changing technologies for documenting and assessing student engagement. * Ability to maintain flexibility, exhibit integrity, and exercise mature judgment, * Ability to display interpersonal skills using tact, patience, and courtesy while demonstrating exemplary customer service in working with students, parents, staff, and the public. * Knowledge of established university policies, regulations, and services. * Ability to interpret and apply policies accurately and consistently. Required Qualifications * High school diploma and two (2) years of relevant experience working with individuals and communities similar to the target population., or an equivalent combination of education, training, and experience. Preferred Qualifications * Bachelor's degree Compensation & Benefits * Job Family - Administrative Associate 3 * Market Range - 4 (Salary Schedules) * For information on benefits please visit *************************************** Application Instructions * Non-exempt positions are only required to be posted for a minimum of five (5) calendar days. The closing date for this posting is subject to change without notice to applicants. * Employment contingent on a satisfactory background check. University Overview East Tennessee State University (ETSU) is an institution with over 14,000 diverse students highly ranked graduate and undergraduate programs. Located in the Southern Appalachian Mountains of Northeast Tennessee, ETSU serves as a hub for community, discovery, and service. Aligned with the institution's mission, we value efforts to engage in teaching, scholarship, creative activities, and service that involve community partners and address significant societal needs in our region and beyond. Recognized in 2024 as a Great College to Work For, recent strategic initiatives prioritize the institution's focus on community engagement. Disclaimer: The Job Summary is intended to describe the general nature and level of work individuals perform in this classification. It is not intended to be a complete list of all responsibilities, duties, and skills required. Management reserves the right to revise the job or require different tasks to be performed as assigned to reflect changes in the position. Employees must be able to perform the position's essential functions satisfactorily with or without reasonable accommodations.

This is a unique position that requires financial, organizational, logistical, and communication skills to be successful. It requires the person to work independently, but receives direction well. This position is responsible for the day-to-day workings of both the Center for Interprofessional Collaboration (which includes six people) as well as supportive to the day-to-day workings of Bishop Hall - an interprofessional simulation center that is used by all colleges within the Academic Health Sciences Center as well as outside partners. Because of the nature of the work that is done both within the Center and Bishop Hall, being a good communicator (both verbally and electronically) is essential. The person logistically must be able to see the big picture of processes, but also be able to carry out the details of the big picture to ensure success of the logistical issues. The Office Coordinator reports to the Assistant Vice Provost and Director of the Center for Interprofessional Collaboration and supports three primary areas: the Center for Interprofessional Collaboration, Bishop Hall, and interprofessional programming during IPE Training Days. Core responsibilities include managing calendars, scheduling meetings, and preparing correspondence, reports, and meeting minutes for internal and external engagement. The role may require an alternate work schedule to support Center initiatives and events in Bishop Hall. The position also supports financial operations by managing procard and Ebucs purchases, receipts, and audits, and by managing the day-to-day financial activities of the Center and Bishop Hall. Additional responsibilities include overseeing multimedia communications, serving as a liaison with university stakeholders, coordinating building issues with ETSU facilities, and managing the Bishop Hall room reservation calendar. The role provides logistical planning and direct support for non-programmatic IPE events and training sessions held in Bishop Hall or other locations. Knowledge, Skills, and Abilities * Knowledge of office practices, procedures, and equipment. * Skill in interpersonal communication with constituents of diverse backgrounds. * Skill in prioritizing multiple tasks required for own work and work of others. * Ability to learn new technology as needed (e.g., Teams, learning platforms). * Ability to work independently and as a member of a diverse team. * Ability to communicate effectively. * Ability to solve problems, conceptualize, make decisions, and accept responsibility. * Ability to meet deadlines and work under pressure. * Ability to apply skills in accomplishing goals and objectives. * Ability to maintain confidentiality and professionalism with all associated duties. * Skill in Microsoft Office products. Required Qualifications * Associates degree plus three (3) years secretarial office experience, or an equivalent combination of education and experience Preferred Qualifications * Bachelor's degree preferred or equivalent work experience * Certified Authorization Professional (CAP) Certification Physical Demands * Prolonged standing (e.g., up to 4+ hours) * Sitting for extended periods (e.g., at a computer or workstation) * Climbing stairs or ladders * Crawling, kneeling, crouching * Reaching overhead or below waist level * Balancing on uneven surfaces * Lifting objects up to 25lbs * Carrying files, equipment, or supplies short distances * Pushing or pulling carts, furniture or equipment * Twisting torso or neck * Remaining in one position for extended periods * Frequent typing or keyboard use * Visual acuity to read printed and electronic materials * Hearing to distinguish sounds (e.g., phone calls, alarms) * Speaking clearly in noisy environment * Exposure to loud noises (e.g., machinery, crowd environments) Compensation & Benefits * Job Family - Administrative Associate 3 * Market Range - 4 (Salary Schedules) * For information on benefits please visit *************************************** Application Instructions * Non-exempt positions are only required to be posted for a minimum of five (5) calendar days. The closing date for this posting is subject to change without notice to applicants. * Employment contingent on a satisfactory background check. University Overview East Tennessee State University (ETSU) is an institution with over 14,000 diverse students highly ranked graduate and undergraduate programs. Located in the Southern Appalachian Mountains of Northeast Tennessee, ETSU serves as a hub for community, discovery, and service. Aligned with the institution's mission, we value efforts to engage in teaching, scholarship, creative activities, and service that involve community partners and address significant societal needs in our region and beyond. Recognized in 2024 as a Great College to Work For, recent strategic initiatives prioritize the institution's focus on community engagement. Disclaimer: The Job Summary is intended to describe the general nature and level of work individuals perform in this classification. It is not intended to be a complete list of all responsibilities, duties, and skills required. Management reserves the right to revise the job or require different tasks to be performed as assigned to reflect changes in the position. Employees must be able to perform the position's essential functions satisfactorily with or without reasonable accommodations.

This is a unique position that requires financial, organizational, logistical, and communication skills to be successful. It requires the person to work independently, but receives direction well. This position is responsible for the day-to-day workings of both the Center for Interprofessional Collaboration (which includes six people) as well as supportive to the day-to-day workings of Bishop Hall - an interprofessional simulation center that is used by all colleges within the Academic Health Sciences Center as well as outside partners. Because of the nature of the work that is done both within the Center and Bishop Hall, being a good communicator (both verbally and electronically) is essential. The person logistically must be able to see the big picture of processes, but also be able to carry out the details of the big picture to ensure success of the logistical issues. The Office Coordinator reports to the Assistant Vice Provost and Director of the Center for Interprofessional Collaboration and supports three primary areas: the Center for Interprofessional Collaboration, Bishop Hall, and interprofessional programming during IPE Training Days. Core responsibilities include managing calendars, scheduling meetings, and preparing correspondence, reports, and meeting minutes for internal and external engagement. The role may require an alternate work schedule to support Center initiatives and events in Bishop Hall. The position also supports financial operations by managing procard and Ebucs purchases, receipts, and audits, and by managing the day-to-day financial activities of the Center and Bishop Hall. Additional responsibilities include overseeing multimedia communications, serving as a liaison with university stakeholders, coordinating building issues with ETSU facilities, and managing the Bishop Hall room reservation calendar. The role provides logistical planning and direct support for non-programmatic IPE events and training sessions held in Bishop Hall or other locations. Knowledge, Skills, and Abilities Knowledge of office practices, procedures, and equipment. Skill in interpersonal communication with constituents of diverse backgrounds. Skill in prioritizing multiple tasks required for own work and work of others. Ability to learn new technology as needed (e.g., Teams, learning platforms). Ability to work independently and as a member of a diverse team. Ability to communicate effectively. Ability to solve problems, conceptualize, make decisions, and accept responsibility. Ability to meet deadlines and work under pressure. Ability to apply skills in accomplishing goals and objectives. Ability to maintain confidentiality and professionalism with all associated duties. Skill in Microsoft Office products. Required Qualifications Associates degree plus three (3) years secretarial office experience, or an equivalent combination of education and experience Preferred Qualifications Bachelor's degree preferred or equivalent work experience Certified Authorization Professional (CAP) Certification Physical Demands Prolonged standing (e.g., up to 4+ hours) Sitting for extended periods (e.g., at a computer or workstation) Climbing stairs or ladders Crawling, kneeling, crouching Reaching overhead or below waist level Balancing on uneven surfaces Lifting objects up to 25lbs Carrying files, equipment, or supplies short distances Pushing or pulling carts, furniture or equipment Twisting torso or neck Remaining in one position for extended periods Frequent typing or keyboard use Visual acuity to read printed and electronic materials Hearing to distinguish sounds (e.g., phone calls, alarms) Speaking clearly in noisy environment Exposure to loud noises (e.g., machinery, crowd environments) Compensation & Benefits Job Family - Administrative Associate 3 Market Range - 4 (Salary Schedules) For information on benefits please visit *************************************** Application Instructions Non-exempt positions are only required to be posted for a minimum of five (5) calendar days. The closing date for this posting is subject to change without notice to applicants. Employment contingent on a satisfactory background check. University Overview East Tennessee State University (ETSU) is an institution with over 14,000 diverse students highly ranked graduate and undergraduate programs. Located in the Southern Appalachian Mountains of Northeast Tennessee, ETSU serves as a hub for community, discovery, and service. Aligned with the institution's mission, we value efforts to engage in teaching, scholarship, creative activities, and service that involve community partners and address significant societal needs in our region and beyond. Recognized in 2024 as a Great College to Work For, recent strategic initiatives prioritize the institution's focus on community engagement. Disclaimer: The Job Summary is intended to describe the general nature and level of work individuals perform in this classification. It is not intended to be a complete list of all responsibilities, duties, and skills required. Management reserves the right to revise the job or require different tasks to be performed as assigned to reflect changes in the position. Employees must be able to perform the position's essential functions satisfactorily with or without reasonable accommodations.

The GEAR UP Office Coordinator plays a central role in supporting the daily operations, communications, and program activities of the ETSU GEAR UP office. This position serves as a key representative and liaison for the program, ensuring smooth collaboration with university departments, partner school districts, and external organizations. The Office Coordinator applies a working knowledge of U.S. Department of Education and ETSU policies to support compliance and effective program delivery. This is a grant-funded position with a seven (7) year lifespan. In this role, the Office Coordinator provides comprehensive administrative and logistical support, including arranging staff travel, organizing meetings, preparing agendas and minutes, and managing follow-up actions. The position supports the Director and Associate Director by reviewing correspondence, assisting with annual performance reports, and maintaining critical databases that track student outcomes. Additionally, the Coordinator helps plan and coordinate educational activities and events across campus, liaising directly with Camps and Conferences, Housing, Sodexo, the Library, and other university partners. This position is also responsible for front-office functions such as greeting visitors, managing communication channels, maintaining supplies, and supporting staff with materials and inventory needs. As an essential member of the GEAR UP team, the Office Coordinator contributes to the program's mission by ensuring efficient operations, strong communication, and high-quality support for students, staff, and partners. Knowledge, Skills, and Abilities Knowledge of the operation of a GEAR UP or similar type programs. Ability to communicate effectively with program staff, school district offices, and external auditors. Ability to maintain confidentiality regarding student information. Strong analytical, organizational, and problem-solving skills. Attention to detail and ability to meet strict deadlines. Ability to work independently and to work as a team member of a college access team. Ability to make sound, feasible decisions in a timely manner. Ability to analyze problems in an objective and consistent manner. Ability to communicate effectively both orally and in written form. Proficiency in using office technologies and software (Word, Excel, etc.) to complete work assignments and support staff. Ability to learn and support new and fast-changing technologies for documenting and assessing student engagement. Ability to maintain flexibility, exhibit integrity, and exercise mature judgment, Ability to display interpersonal skills using tact, patience, and courtesy while demonstrating exemplary customer service in working with students, parents, staff, and the public. Knowledge of established university policies, regulations, and services. Ability to interpret and apply policies accurately and consistently. Required Qualifications High school diploma and two (2) years of relevant experience working with individuals and communities similar to the target population., or an equivalent combination of education, training, and experience. Preferred Qualifications Bachelor's degree Compensation & Benefits Job Family - Administrative Associate 3 Market Range - 4 (Salary Schedules) For information on benefits please visit *************************************** Application Instructions Non-exempt positions are only required to be posted for a minimum of five (5) calendar days. The closing date for this posting is subject to change without notice to applicants. Employment contingent on a satisfactory background check. University Overview East Tennessee State University (ETSU) is an institution with over 14,000 diverse students highly ranked graduate and undergraduate programs. Located in the Southern Appalachian Mountains of Northeast Tennessee, ETSU serves as a hub for community, discovery, and service. Aligned with the institution's mission, we value efforts to engage in teaching, scholarship, creative activities, and service that involve community partners and address significant societal needs in our region and beyond. Recognized in 2024 as a Great College to Work For, recent strategic initiatives prioritize the institution's focus on community engagement. Disclaimer: The Job Summary is intended to describe the general nature and level of work individuals perform in this classification. It is not intended to be a complete list of all responsibilities, duties, and skills required. Management reserves the right to revise the job or require different tasks to be performed as assigned to reflect changes in the position. Employees must be able to perform the position's essential functions satisfactorily with or without reasonable accommodations.

The Associate Bursar - Fee Administrator provides leadership and oversight for the institution's tuition and fee assessment processes. This role is responsible for the accurate setup, approval, posting, and reconciliation of all student fees within the student information system. Working closely with academic units, auxiliary services, Finance, and IT, the Associate Bursar ensures that fee structures are transparent, compliant, and aligned with institutional policies. The position plays a critical role in safeguarding revenue integrity, preventing billing errors, and enhancing the student financial experience through accurate and timely assessments. Required Qualifications · Education: Bachelor's degree in Information Systems, Business Administration, Finance, or related field · Experience: 7+ years of experience in student financial services, bursar operations, or higher education finance, with significant exposure to systems and reporting functions. · Knowledge, Skills, Abilities: Demonstrate experience with student information systems (e.g., Ellucian Banner, Oracle, TouchNet, Argos). Strong understanding of data security, FERPA, and PCI compliance requirements. Proficiency with reporting tools (e.g., Cognos, Tableau, SQL, Excel). Strong problem-solving, analytical, and project management skills. Preferred Qualifications · Education: Master's Degree · Experience: Prefer 10 years' related experience in reconciliation, compliance and fee waiver experience in Higher Education in addition to payment processing experience. Considerable knowledge of federal, state and university rules and regulations. · Knowledge, Skills, Abilities: Functional expertise in bursar/student accounts processes; Strong system and data analysis skills; Ability to translate functional needs into technical requirements; High attention to detail and data accuracy; Strong problem-solving and process-improvement mindset; Ability to manage multiple priorities and deadlines Work Location: University of Tennessee Knoxville. This position is in-person. Compensation and Benefits: · UT market range: $85,000 - $95,000 · Anticipated hiring salary: $90,000/per year · Find more information on the UT Market Range structure here · Find more information on UT Benefits here Application Instructions: · Resume · Cover Letter (optional) · List of no more than 3 references · Lead the planning, configuration, and ongoing management of student information systems (SIS), cashiering systems, and payment platforms. · Oversee the accurate setup of tuition and fee structures, billing cycles, and payment plan options each term. · Direct system testing and upgrades, ensuring functionality, accuracy, and minimal disruption to operations. · Coordinate system testing and upgrades, validating data accuracy and system functionality before deployment. · Manage user roles, access levels, and permissions within the bursar's systems, ensuring compliance with institutional policies and regulatory requirements (FERPA, PCI-DSS, etc.). · Monitor system activity and audit logs to safeguard sensitive student financial data. · Partner with IT security teams to implement and maintain cybersecurity best practices. · Work with campus partners (IT, Financial Aid, Registrar, Finance) to ensure seamless integration of systems and data flows. · Provide training and technical support to bursar staff and student services personnel on system use and reporting tools. · Assist in policy and procedure development related to system functionality, reporting standards, and data security. · Lead or participate in projects to implement new tools, automation, or reporting capabilities.

The Associate Bursar - Fee Administrator provides leadership and oversight for the institution's tuition and fee assessment processes. This role is responsible for the accurate setup, approval, posting, and reconciliation of all student fees within the student information system. Working closely with academic units, auxiliary services, Finance, and IT, the Associate Bursar ensures that fee structures are transparent, compliant, and aligned with institutional policies. The position plays a critical role in safeguarding revenue integrity, preventing billing errors, and enhancing the student financial experience through accurate and timely assessments. Responsibilities · Lead the planning, configuration, and ongoing management of student information systems (SIS), cashiering systems, and payment platforms. · Oversee the accurate setup of tuition and fee structures, billing cycles, and payment plan options each term. · Direct system testing and upgrades, ensuring functionality, accuracy, and minimal disruption to operations. · Coordinate system testing and upgrades, validating data accuracy and system functionality before deployment. · Manage user roles, access levels, and permissions within the bursar's systems, ensuring compliance with institutional policies and regulatory requirements (FERPA, PCI-DSS, etc.). · Monitor system activity and audit logs to safeguard sensitive student financial data. · Partner with IT security teams to implement and maintain cybersecurity best practices. · Work with campus partners (IT, Financial Aid, Registrar, Finance) to ensure seamless integration of systems and data flows. · Provide training and technical support to bursar staff and student services personnel on system use and reporting tools. · Assist in policy and procedure development related to system functionality, reporting standards, and data security. · Lead or participate in projects to implement new tools, automation, or reporting capabilities. Qualifications Required Qualifications · Education: Bachelor's degree in Information Systems, Business Administration, Finance, or related field · Experience: 7+ years of experience in student financial services, bursar operations, or higher education finance, with significant exposure to systems and reporting functions. · Knowledge, Skills, Abilities: Demonstrate experience with student information systems (e.g., Ellucian Banner, Oracle, TouchNet, Argos). Strong understanding of data security, FERPA, and PCI compliance requirements. Proficiency with reporting tools (e.g., Cognos, Tableau, SQL, Excel). Strong problem-solving, analytical, and project management skills. Preferred Qualifications · Education: Master's Degree · Experience: Prefer 10 years' related experience in reconciliation, compliance and fee waiver experience in Higher Education in addition to payment processing experience. Considerable knowledge of federal, state and university rules and regulations. · Knowledge, Skills, Abilities: Functional expertise in bursar/student accounts processes; Strong system and data analysis skills; Ability to translate functional needs into technical requirements; High attention to detail and data accuracy; Strong problem-solving and process-improvement mindset; Ability to manage multiple priorities and deadlines Work Location: University of Tennessee Knoxville. This position is in-person. Compensation and Benefits: · UT market range: $85,000 - $95,000 · Anticipated hiring salary: $90,000/per year · Find more information on the UT Market Range structure here · Find more information on UT Benefits here Application Instructions: · Resume · Cover Letter (optional) · List of no more than 3 references

Posting Number FAE1980 Advertised Title Ralph Faudree Assistant Professorship Campus Location Main Campus (Memphis, TN) Position Number L18717 Category Full-Time Faculty Department Mathematical Sciences Qualifications The Department of Mathematical Sciences at the University of Memphis invites applications for the Ralph Faudree Assistant Professor position. This is a non-tenure-track (postdoctoral) position for a fixed two-year period, with a target start date of August 2026 and ending in July 2028, extendable for one additional year upon satisfactory review. Dr. Ralph Faudree was a noted coauthor of Paul Erdős and built his career in mathematics at the University of Memphis, serving as Provost for 11 years and helping transform the Department of Mathematical Sciences into the research-oriented department it is today. The combinatorial traditions he established remain strong, with active members currently working in Algebraic Combinatorics, Extremal Combinatorics, and Additive Combinatorics. Qualifications Required: * Ph.D. in Mathematics (or foreign equivalent) completed before the position start date. * Strong research potential in an area of mathematics related to Combinatorics, as evidenced by publications, preprints, talks, and/or letters of recommendation. * Ability to function effectively within the Combinatorics Group at the University of Memphis. * Evidence of effective English-language teaching ability in a classroom setting (demonstrated through teaching evaluations, reference letters, and/or the interview process). Preferred: * At least two publications in Combinatorics in peer-reviewed journals and/or refereed conference proceedings. Special Conditions Responsibilities: * Conduct research in an area related to Combinatorics. * Teach a 2/1 load each academic year (9 credit hours). * Mentor undergraduate and graduate students. * Collaborate with University of Memphis colleagues. * Pursue external funding for research. * Participate in occasional travel for conferences, workshops, and presentations. To apply, complete an application at **************************************** Applications must include: * Cover letter * Research statement * Teaching statement * Curriculum vitae * Three letters of recommendation Optional: * Teaching evaluations Applicants should upload all materials directly except for letters of recommendation. Instead, provide contact information for your referees, who will receive instructions to upload their letters directly into the system. Review of applications will begin on November 16, 2025, but later applications will continue to be considered until the position is filled. For questions regarding the position, please contact: Dr. David J. Grynkiewicz Email: ******************** Posting Date 10/14/2025 Closing Date Open Until Screening Begins Yes Hiring Range Competitive Full-Time/Part-Time Full-Time: Benefits Eligible Special Instructions to Applicants Applicants must complete an on-line application at ****************************** and required to upload a curriculum vitae, a cover letter describing research and teaching interests, an unofficial transcript, contact information for three professional reference providers, and selected publications. For full consideration, on-line applications and reference letters must be uploaded. Review of applications will begin January 2019 and may continue until position is filled. Instructions to Applicant regarding references Is this posting for UofM employees only? No Benefits of Employment (Applies to full-time, non-police employees only)

Position Title Administrative Assistant III Division AFROTC Department Aerospace Studies Number of hours per week 37.5 Days to be worked Monday, Tuesday, Wednesday, Thursday, Friday Months per year Fiscal (12 months) If modified, list months Job Type Full-Time Campus If other location, please indicate TSUwebsite; Nashvillehasjobs.com Position Number 009730 Advertised Salary $29,250-$35,100 $15-$18 per hour Pay Basis Semi-Monthly Job Description Tennessee State University Department of Aerospace Studies (Air Force ROTC) invites applications for the position of Administrative Assistant III. This position serves as the primary receptionist for the Department of Aerospace Studies (Air Force ROTC). Responsibilities include: * Performs all clerical duties related to management of AFROTC cadets to include, but not limited to, cadet registration, file/record creation and maintenance, and other cadet actions as necessary. * Primary AFROTC focal point for all Tennessee State University processes and information systems that Air Force personnel are not authorized to access. * Processes all incoming and outgoing correspondence via work processing, spreadsheet, and database technology. * Reviews correspondence, memoranda and reports prepared by others requiring supervisor's signature. * Makes arrangements and preparations for travel, conferences, appointments, special events or other business activities. * Prepares forms and operational records for budgets, purchases, personnel actions, etc. * Orders office supplies and performs other related duties as assigned. Minimum Qualifications Graduation from a standard high school (or GED equivalent), including or supplemented by general secretarial courses. Must have a minimum of two (2) years of secretarial experience. Knowledge of business English and arithmetic; modern office practices, procedures and equipment; and organizational rules, regulations, procedures and functions. Ability to compose a variety or memoranda or letters with minimal instructions. Proficiency with Microsoft Word, Excel and Outlook . Special Instructions to Applicants Employment is contingent upon successfully completing a criminal background check as mandated by Tennessee State University. Official transcripts for positions which require a post-secondary undergraduate degree, advanced degree and/or certification must be presented upon hire. An unofficial transcript may be attached in the "Transcript" section. You will be required to provide names and contact information for three references during your application to the posting. If you are the recommended candidate for the position, our online hiring system will automatically generate solicitation for these letters using contact information you provided. Open Date 01/15/2026 Close Date 01/26/2026 Job Category Clerical Requisition Number Benefits Tennessee State University offers eligible employees a competitive benefits package that includes annual leave (vacation), sick leave, medical, dental, vision, life insurance, retirement, flexible benefits plans and more. Quick Link *************************************** Reference Letter References Minimum References Required 2 Recommendation Deadline

The Dual Enrollment Administrative Specialist provides comprehensive administrative support to the Dual Enrollment Program within the Office of Regional Centers and Online Programs. This position is responsible for managing student applications, processing registrations, verifying eligibility, and ensuring accurate course placement in accordance with university policies and program requirements. Serving as a key liaison between the university, partnering high schools, students, parents, and school counselors, the specialist fosters strong collaborative relationships and offers guidance throughout the enrollment and registration processes. The role includes collecting and maintaining required documentation, ensuring compliance with state and institutional guidelines, and supporting the development and coordination of the Dual Enrollment course schedule. Additional responsibilities include managing program communications, preparing and maintaining Memoranda of Understanding (MOUs), overseeing the organization and distribution of course materials, coordinating travel arrangements and event logistics, and assisting with onboarding and payroll processing for Dual Enrollment Facilitators. Through these duties, the Dual Enrollment Administrative Specialist contributes to an efficient, compliant, and student-centered program that supports academic success and advances the strategic goals of the Office of Regional Centers and Online Programs. Required Qualifications: • Typically requires a high school diploma and four years of relevant experience, or an equivalent combination of education, training, and experience. Preferred Qualifications • Three years in higher education, experience with campus operations and student support. • Bachelor's or master's degree. Application Process: Applicants must apply online and attach a cover letter and resume. Application Deadline: Applicant review will begin immediately and continue until a candidate has been identified. Minimum hiring rate $16.48 per hour (Market Range MR06). Salary commensurate with education and experience. • Guide students and school counselors through application, registration, eligibility, and course selection processes for Dual Enrollment. • Process applications, verify prerequisites, maintain required documentation, and manage add/drop and registration procedures. • Coordinate course scheduling by assigning sections, reconciling rosters, verifying capacities, and collecting instructor materials such as syllabi and resumes. • Maintain communication and strong working relationships with high schools, administrators, students, and parents, including responding to inquiries and supporting outreach activities. • Prepare and manage MOUs, ensure collection of required forms (EVEA, consent, documentation), and maintain accurate program records. • Oversee logistics such as travel arrangements, event coordination, textbook purchasing/distribution, and course material entry in the AIP system. • Support onboarding of Dual Enrollment facilitators, assist with dual service agreements, Canvas enrollments, and serve as backup for payroll processing. • Perform additional duties as needed to support the Dual Enrollment Program and the Office of Regional Centers and Online Programs.

Anticipated Hiring Salary: $19.24/hr The Administrative Specialist coordinates and directs the general administration of UTC's Applied Leadership and Learning programs and reports to the Director. Minimum Qualifications High school diploma or GED and three to five years of office experience, or an equivalent combination of education, training, and experience. Demonstrated experience and competency with budgets and spreadsheets. This will include software related to workflow, financial reporting, expense management, as well as presentation creation. Solid organizational and process skills experience, and the ability to work well under pressure and meet deadlines. Experience preparing professional memos, reports, and other types of professional correspondence while maintaining attention to detail. Demonstrated written and verbal communication skills including listening, and responding in a professional manner Preferred Qualifications Bachelor's degree; two to five years of higher education experience; and specific experience and skills with university/higher education processes and related software. Responsibilities include monthly department budget maintenance and generating monthly expenditure reports for the department; functions as the purchasing agent for the Department Reviews and/or prepares contracts to ensure compliance with the fiscal policies of the University and the State of Tennessee; functions as the payroll coordinator for the Department Reviews and/or prepares and submits the payroll; maintains all departmental records, including payroll, inventory, etc.; provides ongoing clerical and technical assistance including data entry; supervises work-study students; and provides administrative support for the Director, Program Directors, Faculty, and Adjuncts. Schedules meetings (both on-campus and virtual); assists with travel arrangements and itineraries for the Director, Program Directors, Faculty, and Staff as needed; manages confidential material, which includes personnel files; schedules logistics (room reservations, catering, parking, etc.) related to numerous activities on campus and in the larger community; and coordinates facilities and other infrastructure processes for the Department. Maintains all Department budgetary records and uses the University accounting system to monitor budgets, track payments, research payment history, and rectify errors, and assists with preparing annual budget requests; maintains and generates monthly Procurement Card reconciliations for the Department and Programs in accounting systems and maintains files; prepares all budget processes which include T-4's, Transfer Vouchers, Travel documents and Facility receipts; serves on Search Committees as Hiring Administrator; and maintains and submits annual RTR Folders as required. Supports the academic scheduling and coordination of course delivery; coordinates entry and maintenance of the Department academic schedules, including CPI and other data entry related to courses and programs; supports faculty through ordering desk copy textbooks, and other course related materials as needed; and assists Director, Program Directors, Coordinator, and Advisors as needed with class arrangements and logistics. The ideal candidate will possess the following: Demonstrated working knowledge of computer software, including word processing, database, and spreadsheets, i.e. proficiency in current computer applications. Requires a high level of communication, interpersonal, computer and analytical abilities. Strong organizational and process skills and the ability to work well under pressure and meet deadlines. Strong interpersonal skills and the ability to work professionally with people from varying backgrounds with varying degrees of experience. Ability to prepare professional memos, reports, and other types of professional correspondence. Ability to deal sensitively and professionally with students, faculty, and staff, presenting various needs and concerns. Review of applications will begin August 18, 2025, and continue until the position is filled. Applications received by this date will receive priority consideration. In addition to the online application, an attached resume and cover letter is required for full consideration.

The position works closely with the Business Manager to provide financial, travel and administrative support to the Sociology Department. This position will provide departmental assistance support by establishing travel arrangements, entering travel request, entering expense receipts for traveler's reimbursement, etc. for faculty, graduate students and guests while maintaining current knowledge of departmental, college and university travel policies and procedures. Additionally, this position will manage and reconcile departmental travel cards for faculty and staff, reconcile procurement cards, manage and pay invoices and process petty cash reimbursement while ensuring compliance with University policies. This position provides Banner and academic support services for student-related actions and timetable management, as well as specialized support for undergraduate student services, and graduate program needs. This position will also serve as the front-line customer service support for the department and manage scheduling, communications and other administrative tasks. Required Qualifications Education and Experience: High School Diploma with a minimum of 3 years of administrative experience Knowledge, Skills, Abilities: Knowledge of financial and/or travel processing Strong customer service skills, attention to detail and time management Excellent interpersonal, communication and writing skills Skilled in Microsoft Office Ability to multi-task and set Ability to work well with others Ability to learn new skills and software, as needed Preferred Qualifications Education and Experience: Associate's degree with a minimum of 2 years of administrative experience and experience in higher education. Knowledge, Skills, Abilities: Knowledge of UT policies and guidelines Work Location: Onsite at the University of TN, Knoxville Compensation and Benefits UT market range: 05 Anticipated hiring range: $39,000 - $44,000 depending on experience and qualifications Find more information on the UT Market Range structure here Find more information on UT Benefits here Application Instructions: For full consideration, interested individuals should provide a cover letter addressing professional experience relevant to each required minimum qualification, a resume, and complete contact information for 3 professional references. Screening of applicants will begin immediately and will continue until the position has been filled. Financial / Travel Purchaser for the department - Orders office supplies, books, technology, faculty services and memberships, etc. via purchasing cards and purchase orders, ensuring that p-card purchases are allowable and compliant with fiscal policy Reconciles p-card purchase receipts with monthly statements and responds to audit requests Management and payment of invoices Purchase computer systems facilitated through the Computer Upgrade Program (CUP) and responsible for tracking expenses with budgets and providing reports and updates to the Business Manager Responsible for petty cash reimbursement Ensure that all department spreadsheets are kept up to date Manage travel plans for faculty, staff, graduate students, and guests by coordinating with travelers to arrange trip details such as securing airline tickets, transportation and hotel reservations as well as coordinating entertainment and dining arrangements Request missing information from travelers so that reimbursements can be efficiently processed Ensure timely processing of requests and provide status updates to travelers Enter expense receipts for traveler's reimbursement Management and reconciliation of departmental travel cards for faculty and staff Banner and Undergraduate Program Assistance Process student course add/drop requests Assist with timetable setup Responsible for enrollment management of courses; tracking enrollments to determine when classes should be canceled, when course caps should be increased, when additional sections may need to be requested, and when additional support may be needed for large enrollment courses as well as providing class rolls to instructors Responsible for removing registration holds Collect and maintain records of all course syllabi Graduate Program Support Prepare itineraries and coordinate events for visiting prospective students Provide support for graduate recruitment by answering incoming inquiries regarding graduate school requirements, policies, financial aid options, etc. and by selecting and purchasing items for recruitment/gift bags Maintain, update, organize and secure all graduate records Responsible for graduate student registration by assisting with applications, preparing graduate appointment letters, and tracking appointment acceptance information Assist graduate committee with the review process Responsible for processing application fee waivers in Slate Administrative Responsible for welcoming guests as well as building and maintaining relationships with multiple stakeholders by providing excellent customer service via telephone, email and in-person Provide support to the department head with scheduling, communications and other administrative tasks Responsible for management and tracking of all department equipment inventory and completion of any requested inventory reports Responsible for the supervision of work study students Responsible for processing of all key and maintenance requests for the department including submission of key requests/returns as well as maintenance requests ensuring that requests were completed Manage all department printers, copiers, etc. Coordinate parking allocations for faculty and staff Compose, update and distribute email lists Manage incoming/outgoing mail and packages for the department Responsible for providing yearly space inventory Responsible for annual Tech Fees Assist Event Coordinator with event preparation and set up as requested

Market Range: 05 Hiring Salary: $18.54/Hourly IS LOCATED IN KNOXVILLE, TN JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Associate 2 performs a range of complex administrative and clerical duties in support of the UT Health Science Center College of Medicine-Knoxville Center of Excellence for children in state custody, a program in the Department of Family Medicine. EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED) EXPERIENCE: Two (2) years of office experience; OR Associate's Degree in lieu of experience. Must pass background checks required by the Department of Children's Services. KNOWLEDGE, SKILLS, AND ABILITIES: Excellent organization, verbal and written communication skills. Excellent computer skills, including proficiency with the Microsoft Office suite and use of database programs. Ability to work independently and easily adapt to frequently changing priorities. Ability to multitask and meet deadlines. Ability to communicate professionally and maintain a high degree of confidentiality. WORK SCHEDULE: This position may occasionally be required to work evenings. Provides a wide range of complex office administration and support for the program while serving as the principal contact and liaison with all university and external contacts to the program. Compiles records and assembles case review files, including complex social histories, and presents to the clinical team. Generates and maintains client charts and administrative files, coordinates daily staff meetings, schedules appointments, manages paperwork and files for appointments, and schedules program conference calls. Routes phone calls, shipping and receiving mail, and responds to e-mails from both internal and external partners. Monitors budget, including tracking account expenditure, and assists with monthly reports. Maintains administrative database records in Access, including entry and upkeep of referred cases, generates reports, and responds to inquiries. Manages team travel and coordinates reservations and reimbursements. Maintains contact and liaison with other university departments and external agencies. Assists with the preparation of materials for state-wide training events. Performs other related duties as assigned.

Market Range: 06 Hiring Salary: $19.67/Hourly JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Associate 3 provides administrative support to the Chairman and the Department of Psychiatry in the Center for Addiction Science. This position performs data input transactions into Dynamic Administrative Systems Higher Ed (DASH) such as time entry, managing supply ordering process, and processing accounts payable. This position provides administrative support for the recruitment of faculty, faculty reviews, reappointment letters, and volunteer faculty appointments. MINIMUM REQUIREMENTS: EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED) EXPERIENCE: Four (4) years of administrative experience; OR Associate's Degree and two (2) years of work-related experience; OR Bachelor's Degree in lieu of experience. (Two years of relevant experience within a higher education institution preferred) . KNOWLEDGE, SKILLS, AND ABILITIES: Ability to demonstrate initiative, resourcefulness, and problem-solving skills in applying a detailed knowledge of the responsibilities, functions, and priorities of work. Ability to establish procedures and systems and ensure orderly and timely workflow for the department. Knowledge and proficiency with a variety of Microsoft Office products, including Word, Excel, and PowerPoint is a requirement. WORK SCHEDULE: This position may occasionally be required to work evenings. Provides administrative support to the Chairman and Psychiatry faculty members. Serves as liaison between various hospitals, clinics, and staff members. Assists faculty with formatting and printing posters for presentations, meeting preparations, letters, and transcription. Assists with the coordination of faculty recruitment, faculty certification, promotion processes, and UT Recruitment and Faculty Appointment Process. Collects attendance records and evaluations from Grand Rounds and submits all paperwork for CME and CE credits. Develop departmental systems and procedures and communicate policies and procedures to the staff. Works closely with the Director to prepare offer letters, appointment letters, and all other documents required for faculty appointments. Coordinates with Principal Investigator to ensure accounts are approved and reconciled within University Policy. Maintains department databases; prepares and submits H1-B Visa applications. Gathers all faculty academic activities such as abstracts, lectureships, visiting professorships, grand rounds, outside teaching activities, departmental teaching activities, publications, etc. Attends and records minutes of monthly faculty meetings. Performs other duties as assigned.

The Administrative Associate serves as a vital member of the department, providing comprehensive administrative support to the department head, faculty, adjuncts, academic centers, students, and student organizations. This position is often the first point of contact for visitors and community professionals and plays a key role in ensuring smooth daily operations. Required: High school diploma or GED Three (3) years of experience in an office environment Preferred Five (5) years of experience in an office environment Work Location: University of Tennessee - Chattanooga, TN Campus This is a fully on-site position. Compensation and Benefits: UT Market Range: MR05 Anticipated hiring salary: $19.24/hr Find more information on the UT Market Range structure Find more information on UT Benefits Oversee daily office operations and manage front desk traffic Provide support to faculty, adjuncts, centers, students, and student organizations Process supply orders and assist with class schedule development Coordinate departmental and center events, meetings, and special projects Take minutes for departmental meetings and maintain records per university policy Reconcile departmental ledgers, procurement card statements, and payroll reports Monitor budgets and process invoices, travel reimbursements, and payroll documents Initiate and process new hire paperwork for faculty, adjuncts, and student workers Arrange travel for faculty, students, and visitors Supervise student workers and maintain office supply inventory Knowledge, Skills, and Abilities Strong written and oral communication skills Excellent customer service and organizational abilities Proficiency in Microsoft Office and ability to learn new software Basic financial and budgetary skills Ability to prioritize, multitask, and work independently under pressure Attention to detail and strong interpersonal skills Review of applications will begin January 27, 2026 and will continue until the position is filled. Applications received by this date will receive priority consideration.

Market Range: 04 Hiring Salary: $18.00/Hourly IS LOCATED IN KNOXVILLE, TN JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: Under the direction of an assigned supervisor, the Administrative Associate 1 provides administrative support for front office. This position supports staff for front desk operations for multiple clinical enterprises existing in one physical office. EDUCATION: High School diploma or GED. (TRANSCRIPT REQUIRED) EXPERIENCE: Six (6) months of work experience in a medical office. (Experience in medical assisting or administration preferred). (Ability to fluently speak Spanish preferred). LICENSE/CERTIFICATION: Current licensure as a Certified Nursing Assistant (CNA) or Certified Medical Assistant (CMA) in the state of Tennessee preferred. (COPY OF LICENSE/CERTIFICATION REQUIRED) KNOWLEDGE, SKILLS, AND ABILITIES: Ability to accurately maintain Electronic Medical Records (EMR) systems. Basic knowledge of coding and billing. Proficiency and skill in Microsoft Office and desktop publishing software. Ability to handle working in a fast-paced environment and prioritize tasks based on importance. Excellent communication and problem-solving skills. WORK SCHEDULE: This position may be occasionally required to work evenings and weekends. Reviews insurance eligibility, as needed. Communicates with providers regarding patient appointments and other patient communication. Processes new patient forms and requests previous records, as necessary. Creates appointments in EMR for multiple providers' schedules. Schedules patient appointments (check in, check out) and maintains calendars. Answers and routes phone calls from patients and other providers. Collects co-pays and cash payments. Performs other related duties as assigned.

Market Range: 04 Hiring Salary: $18.00/Hourly IS LOCATED IN KNOXVILLE, TENNESSEE JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Associate 1 provides administrative support in an academic setting to the Chief of the Division of Cardiac and the Chief of the Division of Thoracic Surgery and faculty members. This position acts as liaison to the clinical and administrative staff of the surgeons' private office and the staff members of GSM, the Department of Surgery, and the University of Tennessee Medical Center. EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED) EXPERIENCE: Six (6) months of experience in an administrative office setting. KNOWLEDGE, SKILLS, AND ABILITIES: Ability to function independently. Excellent communication skills and phone etiquette. Excellent computer skills. Knowledge of medical terminology and transcription. Knowledge of Microsoft Word, PowerPoint, Excel, and Outlook email. WORK SCHEDULE: This position may occasionally be required to work weekends. Maintains physicians' academic calendars and communicates appropriately to physicians' clinical staff, GSM staff, and department of surgery staff. Prepares and/or provides teaching and academic meeting documents in Word, Excel, and PowerPoint. Updates CVs for each faculty member and compiles and tracks all CME credits and certifications. Assists in compiling books, chapters, and journal articles for publishing. Prepares and maintains physicians' monthly on-call schedules in the electronic call system (PerfectServe) and distributes schedules to clinical and administrative staff, Prepares reimbursement requests for all physicians' memberships, certifications, professional societies, reappointments, state, and DEA licenses. Maintains physician credentialing for appointment and reappointment for hospital medical staff privileges. Assists faculty in preparing promotion documents for submission to the Department Promotion and Tenure Committee and prepares documents for faculty evaluations for full-time faculty. Enters academic activities in Digital Measures and schedules individual evaluations. Performs other related duties as assigned.

The Administrative Support Assistant provides direct administrative and operational support to the Social Determinants of Health (SDOH) Social Workers. This role supports both inpatient and ambulatory patients to ensure effective community resource linkage and smooth transitions of care. The assistant facilitates communication, documentation, and follow-up activities that help address barriers impacting patients' health and overall well-being.This position will report to the Casae Management Director. Position Qualification: * High school diploma or equivalent required; associate's or bachelor's degree in social services, healthcare administration, public health, or a related field preferred. * Minimum of 1-2 years of experience in a healthcare, social services, or community resource setting preferred. * Experience providing administrative or clerical support within a multidisciplinary or patient-centered care team strongly desired.