Administrative Coordinator jobs at UTHealth

What we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in. UTHealth Houston's School of Dentistry is seeking a highly motivated individual who is interested in joining as an Administrative Assistant in The Department of Periodontics & Dental Hygiene. Individuals who would like an opportunity to further their knowledge and professional development in healthcare administration are encouraged to apply. The ideal candidate will have previous office assistant experience, can demonstrate the ability to work independently and with a team, while handling sensitive and confidential information, has the ability to effectively communicate with a customer service focus, possesses excellent organization skills and the ability to prioritize, frequently and adapt to changes, exhibits attention to detail and critical thinking skills, and has working knowledge and experience with university systems and computer applications (PeopleSoft, Coupa, Microsoft Office, etc.). Location: 7500 Cambridge, Houston, Texas 77054 Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus: * 100% paid medical premiums for our full-time employees * Generous time off (holidays, preventative leave day, both vacation and sick time - all of which equates to around 37-38 days per year) * The longer you stay, the more vacation you'll accrue! * Longevity Pay (Monthly payments after two years of service) * Build your future with our awesome retirement/pension plan! We take care of our employees! As a world-renowned institution, our employees' wellbeing is important to us. We offer work/life services such as... * Free financial and legal counseling * Free mental health counseling services * Gym membership discounts and access to wellness programs * Other employee discounts including entertainment, car rentals, cell phones, etc. * Resources for child and elder care * Plus many more! Position Summary: Provides general administrative support to a department or group of professionals under general supervision. Performs work that is varied and generally administrative and/or project oriented. Work occasionally requires use of initiative and judgment. This position may provide secretarial support. Departments may provide additional guidance with a departmental position description. Position Key Accountabilities: * Resolves routine inquiries and questions and responds to non-routine correspondence or telephone contacts in area of responsibility within guidelines established by supervisor. * Composes correspondence and memoranda; prepares graphs, tables and manuscripts; prepares reports and presentation materials. * Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines. * Develops filing systems; maintains files, records and reports for assigned area. * Receives, classifies, reconciles, consolidates, and/or summarizes documents and information. * Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures. * May be responsible for or assists with data entry and basic processing for the financial and/or human resources systems. * Schedules meetings and rooms, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes. * May be required to maintain office supplies and equipment. * Screens calls and emails and receives and directs visitors. * Retrieves information from departmental and/or project records and may produce reports. * Handles confidential information and sensitive issues. * Provides back-up for other support staff as needed. * May provide guidance and direction to lower level staff. May train entry level clerical staff. May lead support staff. * May serve as administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities and operations. * May be assigned routine budget or financial responsibilities by supervisor. * May maintain or reconcile financial records/reports. * Advises on policy and processes as assigned by supervisor. Is responsible for making routine decisions and judgment calls. * Other duties as assigned. Certification/Skills: Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required. Use of University financial systems may be required. Minimum Education: High School diploma or equivalent. Associates degree preferred. Minimum Experience: Four (4) years related work experience required. Prior experience with scheduling, maintaining calendars, and travel itineraries required. Prior experience preparing meeting materials or general reports preferred. May substitute required experience with equivalent years of education beyond the minimum education requirement. Physical Requirements: Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects. Security Sensitive: This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215 Veteran Information: Military occupations that relate to the initial selection criteria and registration or licensure requirements for this position may include but are not limited to: 001802, 2605, 0111, 3F561,68G, 70A, 70B, 70E. For a complete list please visit *************************** Residency Requirement: Employees must permanently reside and work in the State of Texas.

Under direct supervision, provides general administrative support to a department or group of professionals. Responsible for all on-site general administrative support duties to include gathering data, special projects and general office duties as assigned.

Under direct supervision, provides general administrative support to a department or group of professionals. Responsible for all on-site general administrative support duties to include gathering data, special projects and general office duties as assigned. Knowledgeable in office management and administrative procedures. Ability to maintain confidentiality. Possess knowledge of standard technology and software. Strong organizational and time management skills with ability to meet deadlines. Possess excellent verbal, written and interpersonal communication skills. Key Duties & Responsibilities Faculty & Department Support · Manage calendars, schedule meetings/lectures/workshops, and coordinate travel arrangements as assigned. ·Track Faculty time off requests and input data in Qgenda · Assist with faculty onboarding, evaluations, and termination processes. · Maintain updated faculty CVs, website bios, and departmental records. · Support faculty with routine presentation preparation, library searches, and conference/registration needs. Compliance & Tracking · Assist with credentialing documentation and renewals under supervision. · Track reimbursements, purchase requests, supply orders, and leave requests. · Support entry and monitoring of CME/RME hours and scholarly activity. · Create and maintain basic tracking spreadsheets (e.g., no-call dates, legal documentation). Operations & Clerical Support · Provide general administrative support including correspondence, filing, scanning, mailing, and copying. · Maintain office supplies and process purchase orders. · Assist with mail distribution, routine reports, and data entry. · Perform other duties and projects as assigned to support departmental operations.

Coordinates the administrative operations of a department, including, but not limited to, human resources, payroll, telecommunications, building maintenance, and property inventory. 1. Coordinates personnel administration including employee sign-up, faculty folders, payroll and implementation of related policies and procedures. 2. Coordinates department administrative operations, including telecommunications, physical plant work orders, long distance codes, parking permits and ID card requests. 3. Maintains personnel records such as employee information, timesheets and lost time reports; tracks status of submitted personnel and administrative forms. 4. May coordinate and compile information for various programs and activities for faculty and graduate students. 5. Oversees the work assignments of clerical staff and coordinates daily office operations. 6. Coordinates all aspects of space management and conducts property inventory for the department. 7. Reviews personnel and administrative documents for adherence to university regulations prior to obtaining certifying signature. 8. Assists faculty, staff and students with personnel and administrative issues; serves as departmental liaison to administrative departments on campus. 9. Performs other job-related duties as required. MQ: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of five (5) years of directly job-related experience. All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.

Minimum Qualifications: · Bachelor's degree in Business, Finance, Health Care Administration, Supply Chain, or a relevant field and two years of relevant experience in procurement, supplier diversity, or business administration. · An equivalent combination of education and experience relevant to the role may be considered for this position. Preferred Qualifications: · Knowledge of the State of Texas procurement. LICENSES, REGISTRATIONS, OR CERTIFICATIONS Required: · Must obtain C.P.S.M., C.P.P.B, C.P.P.O, C.T.C.M., or an equivalent nationally recognized certification of professional credentials as deemed acceptable to UTMB within 18 months of appointment in title. WORKING ENVIRONMENT Standard office environment; position may require travel, including some evening and weekend hours. EQUIPMENT: Basic office equipment. *This is a contract position through UTMB HealthCare Systems Staffing (the UTMB in-house staffing agency). There are no benefits associated with this position, with the exception of the 401k retirement plan offered through Healthcare Systems Staffing. Job Summary: Manages and coordinates all operational, administrative, and business aspects of the Historically Underutilized Business (HUB) Program for the institution. Supports and administers processes designed to promote business opportunities with minority, woman-owned, service-disabled veteran, and small businesses, ensuring compliance with the Texas Administrative Code, Texas Government Code, University of Texas System policies, and institutional objectives. Required: Must obtain C.P.S.M., C.P.P.B, C.P.P.O, C.T.C.M., or an equivalent nationally recognized certification of professional credentials as deemed acceptable to UTMB within 18 months of appointment in title. Essential Job Functions: HUB Program Management Administers the development, implementation, and ongoing management of the State of Texas HUB Program for the institution. Coordinates extensive outreach, building relationships with the minority and small business communities, and conducting seminars, trade shows, and forums. Manages the HUB Subcontracting Plan Program for procurements of over $100,000, including attendance at pre-bid conferences, reviewing scopes of work, and ensuring supplier participation and compliance. Tracks and reviews HUB Progress Assessment Reports for accuracy and compliance. Administrative and Business Management Compiles and prepares detailed financial, statistical, and annual reports related to HUB program effectiveness. Initiates and facilitates process improvements and new programs to enhance HUB participation and reporting accuracy. Training & Outreach Develops and coordinates training for internal staff and external vendors on HUB program requirements and processes. Educates HUB and small business concerns on certification requirements and assists with the application process. Provides technical expertise, problem resolution, and team facilitation for area staff related to HUB initiatives. Liaison & Compliance Advises and assists executive leaders and staff regarding HUB requirements, policies, and developing strategies for compliance. Serves as departmental liaison with Human Resources and interfaces with UT components, government agencies, and outside vendors as needed. Reviews legislation and rule changes, assessing impact on institutional HUB initiatives. Miscellaneous Maintains the bid opportunities website and related communication materials. Performs related duties as required.

Provides office services by implementing administrative systems and procedures. Monitors administrative projects for faculty and staff in the assigned academic area. Assist with certification of documents related to verification of academic history, enrollment history, graduation records and loan deferments Process registration changes for Schools as needed with emphasis on School of Medicine Process withdrawals, leaves of absence, and dismissals for the School of Medicine Manage graduation process for School of Medicine Verify and Audit School of Medicine student records to ensure accuracy for state and federal reporting and registration Assist with managing Registrar Inbox, answering phones, and processing incoming mail Process oath of residencies for school applicants Bachelor's degree in a related field plus one (1) year related experience; OR a combination of related education and/or experience to equal five (5) years.

Serves as the principal secretarial support to a department head. This classification is restricted for use in the office of a chairperson of a large academic department, a director of a large approved center or institute, a director of a budgeted large administrative department, or a higher-level administrative officer. Responsible for independently performing highly responsible and confidential clerical duties. May be required to supervise a clerical staff and/or assume considerable responsibility for office management. A thorough knowledge of the policies and procedures of the employing unit as well as a familiarity with overall University policy is necessary to conduct the assigned work. Performance evaluation is based on the coordination and accomplishment of office activities within established policies. Assist department chairman as needed schedule needed meetings attend and maintain meeting minutes for monthly faculty meetings and other meetings as needed assist in faculty meeting agenda order lunches and set up for meetings assist with faculty call and mothly clinic schedules draft letters monthly directorship logs maintain chairmans calendar allocate pcard transactions schedule OB conference meetings assist with department functions all other duties as assigned High school diploma or equivalent. Four years progressively responsible clerical experience, with one year supervisory experience. Additional education and/or related experience to equal four years may substitute on a year for year basis.

is Federally Grant Funded Department: Talent Search Salary: $36,294 - $42,645 The Administrative Assistant II performs a variety of administrative tasks, including financial and human resources tasks, to support the students, staff, and faculty of a moderately complex department or unit. Duties * Provides general assistance and information to students, faculty, and staff as required * Performs general office tasks, including, but not limited to, answering phones and emails, ordering office supplies, running reports, ordering promotional items, and ordering business cards * Maintains records relating to administrative, financial, and human resources matters * Prepares expenditure and personnel documents; assists with budget reconciliations * Receives and submits facilities requests; coordinates the planned maintenance and acquisition of equipment and services from the IT and Facilities departments * Prepares and distributes communications and correspondence on behalf of others * Assists with contracts as required, gathering quotes, preparing documents, and obtaining signatures * Maintains diaries and schedules for others as necessary, including scheduling appointments, organizing meetings, and making travel arrangements * Assists with coordinating events; attends and assists at events as required * Maintains departmental inventory Marginal Duties * Performs all other duties as assigned * Performs tasks related to specific department/college Supervisory Responsibilities Direct Reports: * May supervise Student Employees Delegation of Work: * May assign work to subordinate(s) Supervision Given: * May supervise the work of student workers Qualifications Required Education: * 30 hours of college course work Required Experience: * Minimum of two (2) years of related job experience License/Certification: * None required Preferred Qualifications * None Knowledge, Skills and Abilities Knowledge: * Knowledge of general office and administration tasks and equipment * knowledge of relevant university policies and procedures Skills: * Good technical skills, including strong proficiency in MS Office and PeopleSoft * Strong analytical and problem solving skills * Excellent interpersonal, communication, and customer service skills * Good attention to detail * Strong organizational skills Abilities: * Ability to work in a timely manner * Ability to multitask * Ability to communicate effectively with a wide range of individuals and constituencies in a diverse university community Work Location and Physical Demands Primary Work Location: * Works in an office environment Physical Demands: * Work is performed in a typical interior work environment which does not subject the employee to any unpleasant elements; individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks * Must have precise hand-eye coordination and the ability to identify and distinguish colors * Must have the ability to move items of up to 40lbs This job description may not encompass all duties and responsibilities associated with the position. All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.

The UH Health Family Care Center is a Federally Qualified Health Center (FQHC) Look-Alike, committed to delivering comprehensive, integrated health services to underserved populations in Houston. The center serves residents of the Greater Third Ward, East End, South Houston, and surrounding neighborhoods, while welcoming patients from across the region. Family Care Center integrates primary care, behavioral health (including psychology and psychiatry), women's health, pediatrics, and chronic disease management. The clinic partners with community organizations and public agencies to expand access, reduce health disparities, and support wellness in historically underserved areas. UH Health Family Care Center is positioned to scale its impact and serve as a vital anchor for community health in Houston. Provides administrative staff support to an executive within the Tilman J. Fertitta Family College of Medicine (COM). Organizes and coordinates activities of the unit. 1. Drafts correspondence, memoranda, speeches, position papers, program/grant proposals and other written documentation. 2. Assists in organizing activities of the unit, such as retreats, staff development, committee appointments, internship programs, awards ceremonies, etc. 3. Serves on committees and task forces as a representative of the unit. 4. Responds to information requests from internal and external agencies and offices and conducts research to assist in policy and program development. 5. May collect information and write and edit newsletter or news bulletins for the unit. 6. Participates in special projects and prepares a variety of statistical reports as needed. 7. Performs other job-related duties as assigned. MQ: Education: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Experience: Requires a minimum of three (3) years of directly job-related experience. Additional job information: 1. Support Board of Directors meetings: prepare agendas, send materials, record minutes, and track action items 2. Assist with scheduling and documentation for subcommittee meetings (e.g., Quality, Finance, Governance) 3. Maintain board contact lists and ensure compliance with documentation requirements 4. Serves as key knowledge expert with regulatory boards', deadlines, and updates 5. Manages onboarding and orientation for student rotations from various departments or outside organizations 6. Oversee and track facility-related requests, vendor work orders, and preventive maintenance schedules 7. Maintain a centralized, up-to-date library of organizational policies and procedures and track due dates for policy renewals, revisions, and committee approvals. 8. Monitor inventory levels and reorder supplies proactively to prevent shortages. 9. Assist in creating Powerpoint presentations or word documents on behalf of executive leadership for committee or staff meetings. 10. Coordinate logistics and planning for health center activities and larger stakeholder tours/meetings * Department is willing to accept education in lieu of experience. * Department is willing to accept experience in lieu of education. All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.

Provides administrative staff support to a university executive. Organizes and coordinates activities of the unit. 1. Drafts correspondence, memoranda, speeches, position papers, program/grant proposals and other written documentation. 2. Assists in organizing activities of the unit, such as retreats, staff development, committee appointments, internship programs, awards ceremonies, etc. 3. Serves on committees and task forces as a representative of the unit. 4. Responds to information requests from internal and external agencies and offices and conducts research to assist in policy and program development. 5. May collect information and write and edit newsletter or news bulletins for the unit. 6. Participates in special projects and prepares a variety of statistical reports as needed. 7. Performs other job-related duties as assigned. Experience will be considered in lieu of education. Education will be considered in lieu of experience. MQ: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of three (3) years of directly job-related experience. INTERAL UH CANDIDATES ONLY All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.

Provides administrative staff support to an executive within the Tilman J. Fertitta Family College of Medicine (COM). Organizes and coordinates activities of the unit. 1. Drafts correspondence, memoranda, speeches, position papers, program/grant proposals and other written documentation. 2. Assists in organizing activities of the unit, such as retreats, staff development, committee appointments, internship programs, awards ceremonies, etc. 3. Serves on committees and task forces as a representative of the unit. 4. Responds to information requests from internal and external agencies and offices and conducts research to assist in policy and program development. 5. May collect information and write and edit newsletter or news bulletins for the unit. 6. Participates in special projects and prepares a variety of statistical reports as needed. 7. Performs other job-related duties as assigned. MQ: Education: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Experience: Requires a minimum of three (3) years of directly job-related experience. Additional Job Posting Information: * Department is willing to accept education in lieu of experience. * Department is willing to accept experience in lieu of education. All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.

Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants. Administrative Tasks and Coordinating work on Specialized Projects; Organize Department Meetings and Special Project Meetings; Process and Complete employee travel reimbursement; Process and Complete Timecards; Verify Invoicing hours and have invoices sent for payment; Onboarding Tasks for new employees and new positions; Administrative Support; Other Duties Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years.

Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants. Manage Human Resources(HR) administrative tasks such as completing employee paperwork for FMLA and other HR required forms. Manage payroll-related administrative tasks, such as preparing manual check requests or leave adjustment forms. Create new positions, reclass positions and assist in processing salary reviews. Coordinate with Human Resources about job postings for the department on a weekly basis. Maintain staff, faculty and Clinical Appointments (non-salaried) personnel files and prepare EPAFs(Electronic Personnel Action Form)as required. Prepare travel applications, travel reimbursements and vouchers for assigned employees in the department. Monitor APP(Advanced Practice Provider) absences and manage web time entry for some staff and all physicians. Coordinator for all APP's in the department; track when required certifications are up for renewal. Prepare leave request forms and submit to the Administrator for approval, and add to the faculty leave calendar once approved. Reconcile Department Credit card. Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years.

Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants.As a Business Coordinator in the Office of Strategic Initiatives, you'll make an important impact and serve as a key member in our department. You will be responsible for overseeing and managing a variety of functions, including the following: Performing administrative tasks and coordinating work on specialized projects, Organizing department meetings and special project meetings, Single point of contact for all needs of the Behavioral Health provider group Processing and completing employee travel reimbursement for Strategic Initiatives, Office of Strategic Initiatives, and Managed Care team members as needed, Processing employee timecards, Verifying invoice hours and sending invoices for payment, Reconciling the department purchasing card, Completing new hire tasks for new employees and new positions, Using various systems to process employee-related transactions such as the Employee One Time Payment System (EOPS), Position and Salary System (PASS), electronic Personnel Action Forms (ePAFs), and enterprise Performance Management (ePM) system, Assisting with credentialing providers for the Office of Strategic Initiatives, including working with candidates to gather all information and documents needed for credentialing. May work with third-party hospitals or vendors if needed, Verifying vehicle logs, vehicle upkeep/maintenance, and similar tasks, and Other Duties as needed. Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years.

Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants. Assist in management of clinical operations, including oversight of patient support staff, scheduling, patient flow, and functions Provide administrative support to Physicians, including coordination of meetings, correspondence, and documentation Provide administrative support to clinic to ensure high-quality patient care and compliance with clinic policies and procedures. Monitor inventory, supplies, and equipment to support efficient clinic function. Provide over sight of billing, insurance verification, and other administrative processes to maintain financial accuracy. Promote a positive patient experience through excellent communication and services. Monitors and enforces clinical compliance and quality assurance policies. Is proactive/responsive to any other duties as assigned by superiors. Adheres to institutional and departmental safety policies and procedures Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years.

Coordinates office activities for a unit, typically processing payroll and personnel documents and maintaining related records. Purchases office supplies, and coordinates mail, shipping and receiving, and telecommunications logistics. May administer operating accounts and federal and state grants and do monthly reconciliations. May coordinate the work of clerical support assistants and/or student workers. 1. Coordinating the activities of clerical staff in performing general office duties. 2. Processing payroll and personnel transactions, and auditing and maintaining accurate records on same; preparing or assisting in preparing Position Action Requests (PARs). 3. Monitoring personnel budget and expenditure activities on unit accounts; advising supervisor of status of accounts; distributing and processing timesheets. 4. Coordinating travel arrangements for faculty and/or staff and processing travel reimbursement forms. 5. Assisting faculty and/or staff with personnel-related issues, such as health insurance, direct deposit, holidays, training programs, and so forth. 6. Ordering office supplies and materials and maintaining an adequate stock at all times. 7. Performs other job-related duties as assigned. The Office Coordinator serves as the primary point of contact for the Dean's Office, ensuring efficient daily operations and providing comprehensive administrative support. This role is responsible for managing front desk activities, coordinating facilities requests, processing reimbursements and invoices, and supporting event logistics. Key Responsibilities: * Serve as the first point of contact at the front desk by greeting visitors and managing checkouts for equipment, keys, microphones, and laser pointers. * Coordinate building repairs and maintenance by submitting FIXIT and other work order requests. * Manage office supply inventory and orders for both the Dean's Office and Student Services Office (SSO). * Oversee postal services and guest parking validations (excluding Dean's Guest Parking Reservations). * Act as the primary contact for copier repairs, maintenance, and supply replenishment for the Dean's Office and SSO. * Assist with planning and coordinating special events, including permits, required forms, and catering arrangements (excluding alumni events). * Process faculty, staff, and student reimbursements in compliance with university policies. * Manage vendor invoice payments and initiate new vendor ID setups. * Maintain property tags and coordinate Off-Campus Equipment forms through DocuSign (with Antonio as backup). Education will be considered in lieu of experience. MQ: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of three (3) years of directly job-related experience. All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.

Provides secretarial support to staff managers and/or faculty. May lead the work of clerical support personnel and/or work study students. 1. Composes or creates a variety of documents, such as memoranda, letters, charts, newsletters, tables and other complex documents using word processing, spreadsheets, and desktop publishing software. 2. Prepares agenda for meeting, schedules meetings, records and distributes minutes of meetings. 3. Handles travel arrangements for supervisor and other office personnel. 4. Orders supplies and arranges for repair of equipment. Maintains inventory. 5. Screens and directs callers and visitors. Takes and forwards telephone messages. 6. May generate monthly usage reports for xerox copies, postage and long-distance calls. 7. Organizes and maintains manual and/or computerized filing system. 8. Performs other job-related duties as assigned. MQ: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of three (3) years of directly job-related experience. Must have a valid Texas Driver's License. Must pass a Criminal History and valid TX Driver's License check prior to an interview. Must pass Background Investigation and Drug Testing prior to employment. UH Police Department requires all applicants to complete the criminal history fields on their application. Applicants with incomplete criminal history fields will not be considered for a position. Required information includes, but may not be limited to: * DOB * Driver's license * Last 4 digits of SSN Additional Posting Information Veterans are strongly encouraged to apply and will receive preference in employment over other applicants for the same position who do not have a greater qualification. All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.

Provides secretarial support to staff managers and/or faculty. May lead the work of clerical support personnel and/or work study students. Work location will be at UH Central Campus. 1. Composes or creates a variety of documents, such as memoranda, letters, charts, newsletters, tables and other complex documents using word processing, spreadsheets, and desktop publishing software. 2. Prepares agenda for meeting, schedules meetings, records and distributes minutes of meetings. 3. Handles travel arrangements for supervisor and other office personnel. 4. Orders supplies and arranges for repair of equipment. Maintains inventory. 5. Screens and directs callers and visitors. Takes and forwards telephone messages. 6. Supports nursing faculty and staff at Central Campus. 7. Organizes and maintains manual and/or computerized filing system. 8. Backup secretary to nursing secretaries at Sugar Land and Katy campuses. 9. Some travel to UH Sugar Land and Katy campuses is required. 8. Performs other job-related duties as assigned. Education will be considered in lieu of experience. MQ: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of three (3) years of directly job-related experience. All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.

What we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in. Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus: * 100% paid medical premiums for our full-time employees * Generous time off (holidays, preventative leave day, both vacation and sick time - all of which equates to around 37-38 days per year) * The longer you stay, the more vacation you'll accrue! * Longevity Pay (Monthly payments after two years of service) * Build your future with our awesome retirement/pension plan! We take care of our employees! As a world-renowned institution, our employees' wellbeing is important to us. We offer work/life services such as... * Free financial and legal counseling * Free mental health counseling services * Gym membership discounts and access to wellness programs * Other employee discounts including entertainment, car rentals, cell phones, etc. * Resources for child and elder care * Plus many more! Position Summary: * ]:pointer-events-auto scroll-mt-[calc(var(--header-height)+min(200px,max(70px,20svh)))]" tabindex="-1" dir="auto" data-turn-id="request-WEB:e35b06b8-8fe4-4b42-b652-1d2b5cd7967e-2" data-testid="conversation-turn-6" data-scroll-anchor="true" data-turn="assistant"> The Administrative Assistant provides essential administrative support to a department or group of professionals, working under general supervision to keep daily operations running smoothly. This role performs a wide range of varied administrative and project-oriented duties and occasionally exercises independent judgment and initiative. It may also include secretarial responsibilities as needed. On a daily basis, the position focuses on managing student clinical clearances, maintaining student compliance records, and performing general administrative tasks that support the overall efficiency of the department. Position Key Accountabilities: * Resolves routine inquiries and questions and responds to non-routine correspondence or telephone contacts in area of responsibility within guidelines established by supervisor. * Composes correspondence and memoranda; prepares graphs, tables and manuscripts; prepares reports and presentation materials. * Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines. * Develops filing systems; maintains files, records and reports for assigned area. * Receives, classifies, reconciles, consolidates, and/or summarizes documents and information. * Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures. * May be responsible for or assists with data entry and basic processing for the financial and/or human resources systems. * Schedules meetings and rooms, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes. * May be required to maintain office supplies and equipment. * Screens calls and emails and receives and directs visitors. * Retrieves information from departmental and/or project records and may produce reports. * Handles confidential information and sensitive issues. * Provides back-up for other support staff as needed. * May provide guidance and direction to lower level staff. May train entry level clerical staff. May lead support staff. * May serve as administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities and operations. * May be assigned routine budget or financial responsibilities by supervisor. * May maintain or reconcile financial records/reports. * Advises on policy and processes as assigned by supervisor. Is responsible for making routine decisions and judgment calls. * Other duties as assigned. Certification/Skills: Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required. Use of University financial systems may be required. Minimum Education: High School diploma or equivalent. Associates degree preferred. Minimum Experience: Four (4) years related work experience required. Prior experience with scheduling, maintaining calendars, and travel itineraries required. Prior experience preparing meeting materials or general reports preferred. May substitute required experience with equivalent years of education beyond the minimum education requirement. Physical Requirements: Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects. Security Sensitive: This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4. Veteran Information: Military occupations that relate to the initial selection criteria and registration or licensure requirements for this position may include but are not limited to: 001802, 2605, 0111, 3F561,68G, 70A, 70B, 70E. For a complete list please visit *************************** Residency Requirement: Employees must permanently reside and work in the State of Texas.