Administrative Coordinator jobs at UTHealth - 21 jobs

The Department of Surgery is seeking a Sr. Administrative Coordinator to join their team. This role reports to the DMO and is responsible for reviewing, approving, and processing all departmental procurement. The position ensures accuracy and compliance by verifying correct funding accounts, confirming available funds, and validating that all required information is complete and accurate. The department utilizes multiple funding sources, including gift accounts, legal funds, and MSRDP funds, some of which have restrictions. The role applies both institutional and departmental purchasing guidelines. There is an opportunity to work remotely 1 day/week after the 6 month probationary period is complete. What we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in. Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus: * 100% paid medical premiums for our full-time employees * Generous time off (holidays, preventative leave day, both vacation and sick time - all of which equates to around 37-38 days per year) * The longer you stay, the more vacation you'll accrue! * Longevity Pay (Monthly payments after two years of service) * Build your future with our awesome retirement/pension plan! We take care of our employees! As a world-renowned institution, our employees' wellbeing is important to us. We offer work/life services such as... * Free financial and legal counseling * Free mental health counseling services * Gym membership discounts and access to wellness programs * Other employee discounts including entertainment, car rentals, cell phones, etc. * Resources for child and elder care * Plus many more! Position Summary: Provides general and varied business and financial operations support to a department or group of professionals under general supervision. Makes general to complex business process decisions requiring a comprehensive knowledge of a wide range of regulations, policies, procedures and business practices. Specific departments may provide additional guidance with a departmental position description. Position Key Accountabilities: * Coordinates the day to day business and financial processes. May trend past performance and forecast future financials. * Verifies accuracy of all personnel and payroll transactions to conform to university policies and procedures and ensures actions are prepared and processed in a timely manner. * Regularly handles confidential information and sensitive issues. * Reviews personnel action forms regarding: appointments, promotions, separations, salary increases and fund source changes. Ensures the necessary approvals are secured. * Coordinates and schedules Human Resources activities including recruiting and selection for classified staff. * Monitors open encumbrances. Monitors expenditures and provides a report on the budget status as requested. Provides a comparison between actual and budget. * Monitors travel, purchasing, payroll, timekeeping, contracts and grants. * Responsible for acquisition of documents needed to monitor adherence to grant or program requirements. * Maintains departmental equipment and space inventories. * Monitors fund sources to verify accuracy to budgetary restrictions. Takes necessary steps to comply with restrictions. * Provides approval of purchase requisitions based on established signature authority guidelines. * May direct and manage the daily activities of the department/program through administrative staff. * May create and edit various communications materials for the department/program, which may include printed materials, web site content and/or department newsletters. * May train entry level support staff. May lead support staff. May assist with interviewing, orientation and scheduling of staff. May provide input into lower level staff performance evaluations * Generally serves as an administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities and operations. * Advises on financial and business practices, may draft policies and procedures as assigned by supervisor. * Responsible for making routine business and financial decisions and judgment calls, and may assist or make recommendations regarding complex or impactful decisions. * Other duties as assigned. Certification/Skills: Advanced working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required. Advanced working knowledge of University financial systems is preferred. Minimum Education: Bachelor's degree in business related field required. Equivalent level of education and/or experience may substitute for education requirement. Minimum Experience: Three (3) years related work experience required. Prior experience in finance, accounting, business administration or business management required. Physical Requirements: Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects. Security Sensitive: This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4. Veteran Information: Military occupations that relate to the initial selection criteria and registration or licensure requirements for this position may include but are not limited to:001810, 2615, 0101, 018, 68G, 70A, 70B, 70E, 3F561. For a complete list please visit *************************** Residency Requirement: Employees must permanently reside and work in the State of Texas.

Bookmark this Posting Print Preview | Apply for this Job Announcement Details Open Date 01/08/2026 Requisition Number PRN43981B Job Title Coordinator, Administrative Program Working Title Student Clinical Placement Coordinator Career Progression Track D Track Level FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary The initial few months of training will be 100% in office. After training there will be opportunity for some work from home as approved by the supervisor. VP Area U of U Health - Academics Department 00984 - CON STUDENT SERVICES Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $50,000-$53,000 Close Date 03/07/2026 Priority Review Date (Note - Posting may close at any time) Job Summary Join our Student Affairs team at Utah's flagship College of Nursing at the University of Utah. As a Clinical Placement Coordinator, you will coordinate and schedule all clinical experiences for our Undergraduate Nursing Students as well as coordinate the required contracts. This position within the Student Affairs team is well-suited for a dynamic, self-motivated, and collaborative individual. We are seeking a candidate with strong communication and organizational skills to coordinate program activities and ensure objectives are met. This position requires great attention to detail and a creative mind. This position will be interfacing with a large group of individuals, both inside and outside of the College, and must conduct themselves in a pleasant, helpful, and professional manner. This position does not entail direct patient contact but does require comfortability with online databases (CRMs). The ideal candidate will work independently, prioritize tasks effectively, and contribute to the diversity of viewpoints within our programs. The University of Utah College of Nursing provides for the comprehensive academic needs of the professions of Nursing and Gerontology. Serving over 700 Nursing and Gerontology students - the College offers Bachelor, Masters, Doctor of Nursing Practice and PhD degrees. This position is eligible for university benefits including; medical-dental-wellness coverage, an additional 14.2% of salary employer contribution to retirement (401a), paid leave, paid holidays, tuition assistance for employees and family, free UTA transport pass and others. See details at: ********************************* Total Compensation Calculator Please apply at: ******************************************** Responsibilities 1. Coordinates and schedules clinical experiences for the students in the College of Nursing under the direction of the Director of Student Affairs & Academic Operations. 2. Coordinates and maintains strong relationships with clinical partners, preceptors, clinical course faculty, and specialty track directors. 3. Utilizes professional advising and guidance skills to assess diverse needs of students and provides appropriate advice related to planning and progression of clinical experiences leading to graduation. 4. Negotiates and implements contracts for academic-clinical partners and provides oversight for all student clinical placements 5. Contributes to and maintains databases of clinical rotation sites, student schedules, and preceptor information. 6. Troubleshoots related problems, and leads quality improvement activities and program redesign, as needed. 7. Other duties as assigned This job description is not a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. Minimum Qualifications Bachelor's degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. Preferences Experience with Exaat; or other online applications/database systems would be helpful, though not required. Type Benefited Staff Special Instructions Summary Additional Information The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at ************** for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at ************** or ************** or University Human Resource Management at ************** if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: *************************************** Online reports may be submitted at oeo.utah.edu ************************************ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South. Posting Specific Questions Required fields are indicated with an asterisk (*). * * Do you have a bachelor's degree or equivalency (one year of education can be substituted for two years of related work experience)? * Yes * No * * How many years of directly related work experience do you have? * Less than 1 year * 1 year or more, but less than 2 years * 2 years or more, but less than 5 years * 5 years or more, but less than 8 years * 8 years or more Applicant Documents Required Documents * Resume * Cover Letter Optional Documents

Under direct supervision, provides general administrative support to a department or group of professionals. Responsible for all on-site general administrative support duties to include gathering data, special projects and general office duties as assigned. Knowledgeable in office management and administrative procedures. Ability to maintain confidentiality. Possess knowledge of standard technology and software. Strong organizational and time management skills with ability to meet deadlines. Possess excellent verbal, written and interpersonal communication skills. EXPERIENCE: Five (5) years of related experience is required. EDUCATION: High school diploma or GED is required. Provides general administrative and clerical support including all routine correspondence, mailing, scanning, faxing and copying and maintaining filing systems. Assists in the preparation of regularly scheduled reports. Answers phone calls and responds to inquiries. Manages calendars; schedules and coordinates meetings, appointments and travel arrangements as assigned. Maintains office supplies for the department. Processes payments requests, purchase orders and travel arrangements as needed. Performs all other duties as assigned.

Under direct supervision, provides general administrative support to a department or group of professionals. Responsible for all on-site general administrative support duties to include gathering data, special projects and general office duties as assigned. Knowledgeable in office management and administrative procedures. Ability to maintain confidentiality. Possess knowledge of standard technology and software. Strong organizational and time management skills with ability to meet deadlines. Possess excellent verbal, written and interpersonal communication skills. Key Duties & Responsibilities Faculty & Department Support · Manage calendars, schedule meetings/lectures/workshops, and coordinate travel arrangements as assigned. ·Track Faculty time off requests and input data in Qgenda · Assist with faculty onboarding, evaluations, and termination processes. · Maintain updated faculty CVs, website bios, and departmental records. · Support faculty with routine presentation preparation, library searches, and conference/registration needs. Compliance & Tracking · Assist with credentialing documentation and renewals under supervision. · Track reimbursements, purchase requests, supply orders, and leave requests. · Support entry and monitoring of CME/RME hours and scholarly activity. · Create and maintain basic tracking spreadsheets (e.g., no-call dates, legal documentation). Operations & Clerical Support · Provide general administrative support including correspondence, filing, scanning, mailing, and copying. · Maintain office supplies and process purchase orders. · Assist with mail distribution, routine reports, and data entry. · Perform other duties and projects as assigned to support departmental operations.

Under direct supervision, provides general administrative support to a department or group of professionals. Responsible for all on-site general administrative support duties to include gathering data, special projects and general office duties as assigned. Knowledgeable in office management and administrative procedures. Ability to maintain confidentiality. Possess knowledge of standard technology and software. Strong organizational and time management skills with ability to meet deadlines. Possess excellent verbal, written and interpersonal communication skills. EDUCATION: High school diploma or GED is required. EXPERIENCE: Five (5) years of related experience is required. Provides general administrative and clerical support including all routine correspondence, mailing, scanning, faxing and copying and maintaining filing systems. Assists in the preparation of regularly scheduled reports. Answers phone calls and responds to inquiries. Manages calendars; schedules and coordinates meetings, appointments and travel arrangements as assigned. Maintains office supplies for the department. Processes payments requests, purchase orders and travel arrangements as needed. Lab Ordering and update ordering spreadsheet weekly. Organize monthly seminar series. Maintain and update asset list for the center. Update center calendar with UTHSCSA community events and news. Assist with website updates. Assist in the preparation of the quarterly newsletter. Assist with center events (Staff Retreat and Scientific Retreat). Performs all other duties as assigned.

Under direct supervision, provides general administrative support to a department or group of professionals. Responsible for all on-site general administrative support duties to include gathering data, special projects and general office duties as assigned.

Under direct supervision, provides general administrative support to a department or group of professionals. Responsible for all on-site general administrative support duties to include gathering data, special projects and general office duties as assigned.

Coordinates the administrative operations of a department, including, but not limited to, human resources, payroll, telecommunications, building maintenance, and property inventory. 1. Coordinates personnel administration including employee sign-up, faculty folders, payroll and implementation of related policies and procedures. 2. Coordinates department administrative operations, including telecommunications, physical plant work orders, long distance codes, parking permits and ID card requests. 3. Maintains personnel records such as employee information, timesheets and lost time reports; tracks status of submitted personnel and administrative forms. 4. May coordinate and compile information for various programs and activities for faculty and graduate students. 5. Oversees the work assignments of clerical staff and coordinates daily office operations. 6. Coordinates all aspects of space management and conducts property inventory for the department. 7. Reviews personnel and administrative documents for adherence to university regulations prior to obtaining certifying signature. 8. Assists faculty, staff and students with personnel and administrative issues; serves as departmental liaison to administrative departments on campus. 9. Performs other job-related duties as required. MQ: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of five (5) years of directly job-related experience. * Department is willing to accept experience in lieu of education. All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.

Coordinates the administrative operations of a department, including, but not limited to, human resources, payroll, telecommunications, building maintenance, and property inventory. 1. Coordinates personnel administration including employee sign-up, faculty folders, payroll and implementation of related policies and procedures. 2. Coordinates department administrative operations, including telecommunications, physical plant work orders, long distance codes, parking permits and ID card requests. 3. Maintains personnel records such as employee information, timesheets and lost time reports; tracks status of submitted personnel and administrative forms. 4. May coordinate and compile information for various programs and activities for faculty and graduate students. 5. Oversees the work assignments of clerical staff and coordinates daily office operations. 6. Coordinates all aspects of space management and conducts property inventory for the department. 7. Reviews personnel and administrative documents for adherence to university regulations prior to obtaining certifying signature. 8. Assists faculty, staff and students with personnel and administrative issues; serves as departmental liaison to administrative departments on campus. 9. Performs other job-related duties as required. Education will be considered in lieu of experience. MQ: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of five (5) years of directly job-related experience. All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.

Manages and coordinates all operational, administrative, and business aspects of the Historically Underutilized Business (HUB) Program for the institution. Supports and administers processes designed to promote business opportunities with minority, woman-owned, service-disabled veteran, and small businesses, ensuring compliance with the Texas Administrative Code, Texas Government Code, University of Texas System policies, and institutional objectives. Required: Must obtain C.P.S.M., C.P.P.B, C.P.P.O, C.T.C.M., or an equivalent nationally recognized certification of professional credentials as deemed acceptable to UTMB within 18 months of appointment in title. Essential Job Functions: HUB Program Management Administers the development, implementation, and ongoing management of the State of Texas HUB Program for the institution. Coordinates extensive outreach, building relationships with the minority and small business communities, and conducting seminars, trade shows, and forums. Manages the HUB Subcontracting Plan Program for procurements of over $100,000, including attendance at pre-bid conferences, reviewing scopes of work, and ensuring supplier participation and compliance. Tracks and reviews HUB Progress Assessment Reports for accuracy and compliance. Administrative and Business Management Compiles and prepares detailed financial, statistical, and annual reports related to HUB program effectiveness. Initiates and facilitates process improvements and new programs to enhance HUB participation and reporting accuracy. Training & Outreach Develops and coordinates training for internal staff and external vendors on HUB program requirements and processes. Educates HUB and small business concerns on certification requirements and assists with the application process. Provides technical expertise, problem resolution, and team facilitation for area staff related to HUB initiatives. Liaison & Compliance Advises and assists executive leaders and staff regarding HUB requirements, policies, and developing strategies for compliance. Serves as departmental liaison with Human Resources and interfaces with UT components, government agencies, and outside vendors as needed. Reviews legislation and rule changes, assessing impact on institutional HUB initiatives. Miscellaneous Maintains the bid opportunities website and related communication materials. Performs related duties as required. Minimum Qualifications: · Bachelor's degree in Business, Finance, Health Care Administration, Supply Chain, or a relevant field and two years of relevant experience in procurement, supplier diversity, or business administration. · An equivalent combination of education and experience relevant to the role may be considered for this position. Preferred Qualifications: · Knowledge of the State of Texas procurement. LICENSES, REGISTRATIONS, OR CERTIFICATIONS Required: · Must obtain C.P.S.M., C.P.P.B, C.P.P.O, C.T.C.M., or an equivalent nationally recognized certification of professional credentials as deemed acceptable to UTMB within 18 months of appointment in title. WORKING ENVIRONMENT Standard office environment; position may require travel, including some evening and weekend hours. EQUIPMENT: Basic office equipment. *This is a contract position through UTMB HealthCare Systems Staffing (the UTMB in-house staffing agency). There are no benefits associated with this position, with the exception of the 401k retirement plan offered through Healthcare Systems Staffing.

Coordinates office activities for a unit, typically processing payroll and personnel documents and maintaining related records. Purchases office supplies, and coordinates mail, shipping and receiving, and telecommunications logistics. May administer operating accounts and federal and state grants and do monthly reconciliations. May coordinate the work of clerical support assistants and/or student workers. 1. Coordinating the activities of clerical staff in performing general office duties. 2. Processing payroll and personnel transactions, and auditing and maintaining accurate records on same; preparing or assisting in preparing Position Action Requests (PARs). 3. Monitoring personnel budget and expenditure activities on unit accounts; advising supervisor of status of accounts; distributing and processing timesheets. 4. Coordinating travel arrangements for faculty and/or staff and processing travel reimbursement forms. 5. Assisting faculty and/or staff with personnel-related issues, such as health insurance, direct deposit, holidays, training programs, and so forth. 6. Ordering office supplies and materials and maintaining an adequate stock at all times. 7. Performs other job-related duties as assigned. MQ: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of three (3) years of directly job-related experience. * Department is willing to accept education in lieu of experience. All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.

Provides secretarial support to staff managers and/or faculty. May lead the work of clerical support personnel and/or work study students. Work location will be at UH Central Campus. 1. Composes or creates a variety of documents, such as memoranda, letters, charts, newsletters, tables and other complex documents using word processing, spreadsheets, and desktop publishing software. 2. Prepares agenda for meeting, schedules meetings, records and distributes minutes of meetings. 3. Handles travel arrangements for supervisor and other office personnel. 4. Orders supplies and arranges for repair of equipment. Maintains inventory. 5. Screens and directs callers and visitors. Takes and forwards telephone messages. 6. Supports nursing faculty and staff at Central Campus. 7. Organizes and maintains manual and/or computerized filing system. 8. Backup secretary to nursing secretaries at Sugar Land and Katy campuses. 9. Some travel to UH Sugar Land and Katy campuses is required. 8. Performs other job-related duties as assigned. Education will be considered in lieu of experience. MQ: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of three (3) years of directly job-related experience. All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.

Performs responsible and complex duties associated with a specialized function of a section of clerical employees in a correctional institution Telehealth Presenter Coordinates clinic operations Patient Throughput Management Process notes for accurate and complete information Manages reminders in the electronic medical record (EMR) system. Responds to all requests in a timely manner as required. As necessary for effective communication. Support the goal of the unit by attending meetings. Effectively participates in the overall goals of the Managed Care team as needed. Other duties as deemed necessary. About Managed Care: Since 1989, TTUHSC Managed Care has been providing clinical and operational support to correctional facilities throughout West Texas and other regional areas. We serve approximately 30,000 patients utilizing a broad range of comprehensive medical and health services. TTUHSC Managed Care strives to positively impact the lives of our patients, to include many who had no previous access to quality health care. Learn more about TTUHSC Managed Care HERE. Education: A minimum of a high school diploma or equivalent. Experience: Three years progressively responsible clerical experience. Additional education and/or related experience to equal three years may substitute on a year for year basis.

This administrative role will be working with the Medical Genetics team. This role would work on invoicing grant projects and general administrative duties, such as calendar management, travel processing, and procurement. Strong financial background preferred. What we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in. Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus: * 100% paid medical premiums for our full-time employees * Generous time off (holidays, preventative leave day, both vacation and sick time - all of which equates to around 37-38 days per year) * The longer you stay, the more vacation you'll accrue! * Longevity Pay (Monthly payments after two years of service) * Build your future with our awesome retirement/pension plan! We take care of our employees! As a world-renowned institution, our employees' wellbeing is important to us. We offer work/life services such as... * Free financial and legal counseling * Free mental health counseling services * Gym membership discounts and access to wellness programs * Other employee discounts including entertainment, car rentals, cell phones, etc. * Resources for child and elder care * Plus many more! Position Summary: Provides general business and financial operations support to a department or group of professionals under general supervision. Makes moderately complex business process decisions requiring a comprehensive knowledge of a wide range of regulations, policies, procedures and business practices. Specific departments may provide additional guidance with a departmental position description. Position Key Accountabilities: * Coordinates the day to day business and financial processes. May trend past performance and forecast future financials. * Coordinates and monitors travel, purchasing, payroll, timekeeping, contracts and grants. * Regularly handles confidential information and sensitive issues. * Coordinates and schedules Human Resources activities including recruiting and selection for classified staff. * Monitors open encumbrances. Monitors expenditures and provides reports on the budget status. Provides a comparison between actual and budget. * Responsible for acquisition of documents needed to monitor adherence to grant or program requirements. * Maintain departmental equipment and space inventories. * May train entry level support staff. May lead support staff. * May serve as administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities and operations. * Assigned routine budget and financial responsibilities by supervisor. Maintains and reconciles financial records/reports. FMS training with a passing score is required. Limited signature authority. * Advises on financial and business practices, policy and procedures as assigned by supervisor. Is responsible for making routine business and financial decisions and judgment calls. * Other duties as assigned. Certification/Skills: Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required. Working knowledge of University financial systems is preferred. Minimum Education: Bachelor's degree level of higher education in business related field required. Equivalent level of education and/or experience may substitute for education requirement. Minimum Experience: One (1) year related work experience required. Prior experience in finance, accounting, business administration or business management required. Physical Requirements: Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects. Security Sensitive: This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4. Veteran Information: Military occupations that relate to the initial selection criteria and registration or licensure requirements for this position may include but are not limited to:001810, 2615, 0101, 018, 68G, 70A, 70B, 70E, 3F561. For a complete list please visit *************************** Residency Requirement: Employees must permanently reside and work in the State of Texas.

What we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in. UTHealth Houston Neurosciences is hiring for a Senior Administrative Coordinator to join their team of professionals. The Administrative Coordinator will be responsible for handling travel arrangements, managing calendars, and performing general HR functions, including onboarding, interviewing, and other related tasks. The Administrative Coordinator will also serve as a backup to several other administrative professionals on the team. We are seeking an individual, preferably with experience in a medical facility, who is familiar with handling multiple provider requests simultaneously and knows how to prioritize them effectively while meeting deadlines. The ideal candidate will have experience with Coupa and Concur. Experience with event planning as well as scheduling domestic and international travel is a plus! Location: 6400 Fannin, Houston, Texas 77030 Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus: * 100% paid medical premiums for our full-time employees * Generous time off (holidays, preventative leave day, both vacation and sick time - all of which equates to around 37-38 days per year) * The longer you stay, the more vacation you'll accrue! * Longevity Pay (Monthly payments after two years of service) * Build your future with our awesome retirement/pension plan! We take care of our employees! As a world-renowned institution, our employees' wellbeing is important to us. We offer work/life services such as... * Free financial and legal counseling * Free mental health counseling services * Gym membership discounts and access to wellness programs * Other employee discounts including entertainment, car rentals, cell phones, etc. * Resources for child and elder care * Plus many more! Position Summary: Provides general and varied business and financial operations support to a department or group of professionals under general supervision. Makes general to complex business process decisions requiring a comprehensive knowledge of a wide range of regulations, policies, procedures and business practices. Specific departments may provide additional guidance with a departmental position description. Position Key Accountabilities: 1. Coordinates the day to day business and financial processes. May trend past performance and forecast future financials. 2. Verifies accuracy of all personnel and payroll transactions to conform to university policies and procedures and ensures actions are prepared and processed in a timely manner. 3. Regularly handles confidential information and sensitive issues. 4. Reviews personnel action forms regarding: appointments, promotions, separations, salary increases and fund source changes. Ensures the necessary approvals are secured. 5. Coordinates and schedules Human Resources activities including recruiting and selection for classified staff. 6. Monitors open encumbrances. Monitors expenditures and provides a report on the budget status as requested. Provides a comparison between actual and budget. 7. Monitors travel, purchasing, payroll, timekeeping, contracts and grants. 8. Responsible for acquisition of documents needed to monitor adherence to grant or program requirements. 9. Maintains departmental equipment and space inventories. 10. Monitors fund sources to verify accuracy to budgetary restrictions. Takes necessary steps to comply with restrictions. 11. Provides approval of purchase requisitions based on established signature authority guidelines. 12. May direct and manage the daily activities of the department/program through administrative staff. 13. May create and edit various communications materials for the department/program, which may include printed materials, web site content and/or department newsletters. 14. May train entry level support staff. May lead support staff. May assist with interviewing, orientation and scheduling of staff. May provide input into lower level staff performance evaluations 15. Generally serves as an administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities and operations. 16. Advises on financial and business practices, may draft policies and procedures as assigned by supervisor. 17. Responsible for making routine business and financial decisions and judgment calls, and may assist or make recommendations regarding complex or impactful decisions. 18. Other duties as assigned. Certification/Skills: Advanced working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required. Advanced working knowledge of University financial systems is preferred. Minimum Education: Bachelor's degree in business related field required. Equivalent level of education and/or experience may substitute for education requirement. Minimum Experience: Three (3) years related work experience required. Prior experience in finance, accounting, business administration or business management required. Physical Requirements: Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects. Security Sensitive: This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4. Veteran Information: Military occupations that relate to the initial selection criteria and registration or licensure requirements for this position may include but are not limited to:001810, 2615, 0101, 018, 68G, 70A, 70B, 70E, 3F561. For a complete list please visit *************************** Residency Requirement: Employees must permanently reside and work in the State of Texas.

The Department of Urology is seeking an Administrative Assistant to join their team! The role will support multiple faculty, working closely with the administrative and divisional manager. This is an academic administrative position in McGovern Medical School and does not include any clinical duties. Previous experience with credentialing is a plus! What we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in. Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus: * 100% paid medical premiums for our full-time employees * Generous time off (holidays, preventative leave day, both vacation and sick time - all of which equates to around 37-38 days per year) * The longer you stay, the more vacation you'll accrue! * Longevity Pay (Monthly payments after two years of service) * Build your future with our awesome retirement/pension plan! We take care of our employees! As a world-renowned institution, our employees' wellbeing is important to us. We offer work/life services such as... * Free financial and legal counseling * Free mental health counseling services * Gym membership discounts and access to wellness programs * Other employee discounts including entertainment, car rentals, cell phones, etc. * Resources for child and elder care * Plus many more! Position Summary: Provides general administrative support to a department or group of professionals under general supervision. Performs work that is varied and generally administrative and/or project oriented. Work occasionally requires use of initiative and judgment. This position may provide secretarial support. Departments may provide additional guidance with a departmental position description. Position Key Accountabilities: * Resolves routine inquiries and questions and responds to non-routine correspondence or telephone contacts in area of responsibility within guidelines established by supervisor. * Composes correspondence and memoranda; prepares graphs, tables and manuscripts; prepares reports and presentation materials. * Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines. * Develops filing systems; maintains files, records and reports for assigned area. * Receives, classifies, reconciles, consolidates, and/or summarizes documents and information. * Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures. * May be responsible for or assists with data entry and basic processing for the financial and/or human resources systems. * Schedules meetings and rooms, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes. * May be required to maintain office supplies and equipment. * Screens calls and emails and receives and directs visitors. * Retrieves information from departmental and/or project records and may produce reports. * Handles confidential information and sensitive issues. * Provides back-up for other support staff as needed. * May provide guidance and direction to lower level staff. May train entry level clerical staff. May lead support staff. * May serve as administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities and operations. * May be assigned routine budget or financial responsibilities by supervisor. * May maintain or reconcile financial records/reports. * Advises on policy and processes as assigned by supervisor. Is responsible for making routine decisions and judgment calls. * Other duties as assigned. Certification/Skills: Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required. Use of University financial systems may be required. Minimum Education: High School diploma or equivalent. Associates degree preferred. Minimum Experience: Four (4) years related work experience required. Prior experience with scheduling, maintaining calendars, and travel itineraries required. Prior experience preparing meeting materials or general reports preferred. May substitute required experience with equivalent years of education beyond the minimum education requirement. Physical Requirements: Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects. Security Sensitive: This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4. Veteran Information: Military occupations that relate to the initial selection criteria and registration or licensure requirements for this position may include but are not limited to: 001802, 2605, 0111, 3F561,68G, 70A, 70B, 70E. For a complete list please visit *************************** Residency Requirement: Employees must permanently reside and work in the State of Texas.

Coordinates the financial operations of a unit in a college or division. May oversee the activities of clerical financial support personnel. 1. Maintains and reconciles financial accounts and monitors revenues and expenditures for the unit. 2. Coordinates the cash handling function for the unit, including, but not limited to petty cash, gift transmittals and travel reimbursements. 3. Compiles recurring and ad hoc financial reports for management and faculty, assists with budget cycles and advises on accounts status. 4. Updates and maintains an internal accounting system which provides the database for posting and reconciliation capabilities to the Financial Reporting System (FRS). 5. Oversees and schedules duties for staff and/or student workers in the preparation of vouchers, requisitions, SCRs, and travel documents; oversees the filing of financial documents and data entry of related financial information. 6. Trains staff in the preparation of financial documents in compliance with university and college/division policies and procedures. 7. May coordinate and maintain the payroll function for the unit; may coordinate property inventory and serve as property custodian for the unit. 8. Researches and corrects reconciliation discrepancies with reallocations and journal vouchers. 9. May serve as liaison to Office of Grants and Contracts regarding financial issues. 10. Participates in the annual budget development process. 11. Performs other job-related duties as required. MQ: Education: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Experience: Requires a minimum of five (5) years of directly job-related experience. Additional Job Posting Information: * Department is willing to accept education in lieu of experience. Job Description for Financial Coordinator II (COM) The Financial Coordinator for the College of Medicine is responsible for managing and processing a variety of financial tasks for a large and complex unit, encompassing multiple departments. Key responsibilities include procurement, travel coordination, cash and check handling, and general ledger journal entries. The role ensures accurate financial record-keeping, compliance with university policies, and efficient financial operations across the Units. Procurement and Vendor Management: * Serve as the procurement coordinator and P-card holder for the department. Manage procurement card expenses, submitting final expense reports in PeopleSoft Finance. * Procure office, teaching and administrative supplies, and equipment for departments. * Register vendors and new employees in PaymentWorks as part of the onboarding process. * Prepare vouchers to reimburse UH employees for university expenses, create requisitions for equipment and maintenance contracts, goods and service contracts, pay for invoices, and monitor payment status. * Serve as the liaison to UH Purchasing and Accounts Payable departments. Travel Coordinator: * Serve as the travel coordinator and T-Card custodian, including monitoring university travel and reimbursement policies, advising on travel procedures, and managing payments and reimbursements. * Process reimbursements to employees and non-employees, including relocation expenses. Cash/Check/Credit Card Payments Handling: * Perform cash handling and coordinate cash and check deposits. * Create and submit invoices. * Prepare journals for ACH and credit card payments Financial Reporting and Accounting Error Corrections: * Document filing of financial transaction documents and data entry of related financial information. * Collaborate with the Financial Analyst to resolve reconciliation discrepancies related to expense allocations and account codes, ensuring accurate correction journals and vouchers * Prepare ad hoc expenditure reports as requested * Participate in the annual budget development process Knowledge, Skills, and Abilities: * Excellent communication skills * Ability to work well in cross-functional teams * Adaptability to accommodate changing workflows and technology * Effective, independent problem-solving skills All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.

Coordinates the financial operations of a unit in a college or division. May oversee the activities of clerical financial support personnel. 1. Maintains and reconciles financial accounts and monitors revenues and expenditures for the unit. 2. Coordinates the cash handling function for the unit, including, but not limited to petty cash, gift transmittals and travel reimbursements. 3. Compiles recurring and ad hoc financial reports for management and faculty, assists with budget cycles and advises on accounts status. 4. Updates and maintains an internal accounting system which provides the database for posting and reconciliation capabilities to the Financial Reporting System (FRS). 5. Oversees and schedules duties for staff and/or student workers in the preparation of vouchers, requisitions, SCRs, and travel documents; oversees the filing of financial documents and data entry of related financial information. 6. Trains staff in the preparation of financial documents in compliance with university and college/division policies and procedures. 7. May coordinate and maintain the payroll function for the unit; may coordinate property inventory and serve as property custodian for the unit. 8. Researches and corrects reconciliation discrepancies with reallocations and journal vouchers. 9. May serve as liaison to Office of Grants and Contracts regarding financial issues. 10. Participates in the annual budget development process. 11. Performs other job-related duties as required. MQ: Education: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Experience: Requires a minimum of five (5) years of directly job-related experience. About the Role This position supports daily financial operations for the College of Pharmacy by coordinating purchases, tracking financial transactions, and assisting faculty and labs with routine requests. A successful candidate will be detail-oriented, comfortable working across multiple systems, and able to manage several tasks with quick turnaround times. Key Responsibilities * Process purchase requests, invoices, and reimbursements in accordance with university policies. * Maintain accurate supporting documentation and assist with basic account reviews or reconciliations. * Serve as a point of contact for faculty, labs, and vendors regarding order status, deliveries, and routine financial questions. * Monitor shared inboxes and ensure timely responses to inquiries. * Receive, log, and coordinate pickup of delivered packages and mail. * Support student workers with basic training and guidance on financial procedures. What You'll Bring * Strong attention to detail and comfort working in a fast-paced environment. * Excellent communication and follow-through when coordinating with labs, PIs, vendors, and internal partners. * Ability to problem-solve routine issues using established policies and procedures. All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.

Coordinates the financial operations of a unit in a college or division. May oversee the activities of clerical financial support personnel. 1. Maintains and reconciles financial accounts and monitors revenues and expenditures for the unit. 2. Coordinates the cash handling function for the unit, including, but not limited to petty cash, gift transmittals and travel reimbursements. 3. Compiles recurring and ad hoc financial reports for management and faculty, assists with budget cycles and advises on accounts status. 4. Updates and maintains an internal accounting system which provides the database for posting and reconciliation capabilities to the Financial Reporting System (FRS). 5. Oversees and schedules duties for staff and/or student workers in the preparation of vouchers, requisitions, SCRs, and travel documents; oversees the filing of financial documents and data entry of related financial information. 6. Trains staff in the preparation of financial documents in compliance with university and college/division policies and procedures. 7. May coordinate and maintain the payroll function for the unit; may coordinate property inventory and serve as property custodian for the unit. 8. Researches and corrects reconciliation discrepancies with reallocations and journal vouchers. 9. May serve as liaison to Office of Grants and Contracts regarding financial issues. 10. Participates in the annual budget development process. 11. Performs other job-related duties as required. Education will be considered in lieu of experience. MQ: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of three (3) years of directly job-related experience. All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.