Senior Administrative Assistant jobs at UT Health San Antonio - 51 jobs

Job Posting Title: Senior Administrative Associate ---- Hiring Department: Department of Psychiatry ---- All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue Until Aug 31, 2026 ---- Location: AUSTIN, TX ---- Job Details: General Notes This is a state-funded position sponsored by the Texas Child Mental Health Care Consortium (TCMHCC). TCMHCC was created by the 86th Texas Legislature to leverage the expertise and capacity of the health-related institutions of higher education to address urgent mental health challenges and improve the mental health care system in this state in relation to children, adolescents, and perinatal women. The University of Texas Dell Medical School is a Health Related Institution (HRI) for the TCMHCC. The Senior Administrative Associate will work as part of the External Relations and Education Team that supports all Dell Medical School Texas Child Mental Health programs, including the Perinatal Psychiatry Access Network (PeriPAN) and Child Psychiatry Access Network (CPAN), Texas Child Health Access Through Telemedicine (TCHATT), Youth Aware of Mental Health (YAM), and other related mental health programs. CPAN and PeriPAN provide primary care clinic providers and OBGYNs prompt access to on-call psychiatrists for expertise in assessment, treatment, and referrals for pediatric and/or perinatal patients with a mental health challenge. TCHATT provides telemedicine or telehealth services to school districts to help identify and assess the behavioral health needs of children and adolescents and provide access to mental health services. YAM is a school-based program for students in eighth through 12th grades to learn about and explore mental health. This position has an end date of 8/31/2026 but may be renewable based on funding availability, work performance, and progress toward goals. Funding is expected to continue. A flexible working arrangement may be accommodated based on program needs and with supervisor approval. This position may require occasional on-site work. Remote work will require reliable internet access and a private, distraction-free workspace. Purpose The Senior Administrative Associate will support CPAN, PeriPAN, TCHATT, YAM, and other related mental health programs with meeting and event management, patient referrals, communications, promotional supply inventory, data documentation, and other administrative duties. This role will support the External Relations and Education Team to increase the visibility and impact of these programs in accordance with statewide goals. Responsibilities Support scheduling of virtual and on-site meetings, webinars, and outreach events with school districts and/or community organizations. Assist with calendar management for outreach-related events, workshops, and meetings. Manage email correspondence for outreach and program activities. Create agendas and arrange logistical details for meetings and events. Organize receipts and documentation required for reimbursement. Determine appropriate referrals based on the patient's clinical background. Enhance and maintain a database of community providers who accept referrals from TCHATT, CPAN, and PeriPAN. Maintain updated referral records. Track patient referrals across programs. Use the Electronic Medical Record to communicate referral information to the team. Develop and maintain program materials such as FAQs, charts, graphics, reports, dashboards, websites, workflows, and instructions. Maintain accurate and professional correspondence logs, files, databases, and other tracking systems. Schedule time for communications and document review. Participate in activities that support an organizational culture of learning, collaboration, and collective responsibility. Assist with staff hiring, onboarding, and offboarding processes. Maintain current inventory records for paper and promotional supplies. Develop estimates for supply needs. Organize purchase requests. Coordinate purchase orders. Assist in data entry and data collection for program monitoring and evaluation. Maintain accurate and timely data documentation for reporting, auditing, and continuous improvement. Support alignment with legislative mandates and institutional goals. Perform other duties and special projects as assigned. Required Qualifications Bachelor's degree and three years of experience in administrative support, operational support, or customer service; or a high school diploma/GED with seven years of experience Experience working in a medical, mental health, educational, or related setting Excellent communication skills Basic proficiency with Microsoft Office programs (Excel, PowerPoint, Word, Outlook, Visio, etc.) Relevant education and experience may be substituted as appropriate Preferred Qualifications Bachelor's degree and more than five years of experience providing high-quality administrative or operational support in a medical, mental health, or education setting Experience with Google Suite products Experience with database management Professional demeanor with tact and respect at all times Salary Range $49,000+ depending on qualifications Working Conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Occasional weekend, overtime, and evening work to meet deadlines As the University transitions to increased on-site work, the manager will work with the employee to identify the needs of the college/school/unit and will communicate the days and/or times the employee is expected to report on-site, up to 40 hours per week. These needs will be reviewed regularly, and ample notice will be provided for any changes. Remote work will require reliable internet access and a suitable, distraction-free workspace. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Information Hiring Department: Keck Center & Aerospace Center FLSA status: Exempt Required Application Materials: * Resume * Cover Letter * List of three references Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure. This position is full-time, temporary12/1/2025-8/31/2026, contingent on availability of funds, position with possibility of extension, and may be eligible for full benefits, including medical, dental, and vision. The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Position Summary Summary: This position provides complex clerical and administrative services and assistance, requiring significant latitude, independent judgment, and discretion on a frequent basis. Additionally, this position handles a variety of situations involving the clerical and administrative function of the office, which often cannot be brought to the attention of the executive. Keeps official records and executes administrative policies determined by or in conjunction with other officials. This position supports executive leadership across the Aerospace Center and the Keck Center for 3D Innovation and operates in a high-paced environment requiring proactive follow-through, excellent prioritization, and strong professionalism, including the ability to communicate on behalf of Executive Directors and Vice Presidents as appropriate. Note: The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Statement of Duties and Responsibilities: Provides clerical and administrative support for executive and management staff supporting the Aerospace Center and the Keck Center for 3D Innovation; prepares letters, memos, and other documents as needed. Coordinates all aspects of executive's travel and appointment schedule to include planning and scheduling meetings, conferences, teleconferences, and booking travel plans; exercises initiative and minimizes executive's travel time by logistically coordinating all meetings. On a daily basis, researches and gathers information needed by the executive for all meetings and appointments; confers with executive and other members of management to identify all reports or information needed for all appointments or meetings. Supervises various office management functions, including scheduling and preparing staff departmental meetings, ordering and monitoring inventory and office supplies, and coordinating facilities and mail service activities. This may also include typing routine correspondence, as well as filing correspondence and other records. Acts as a liaison for management by effectively interacting with faculty, campus personnel and visitors/customers. Demonstrates strong professionalism and communication skills, including the ability to represent executive leadership and communicate on behalf of Vice Presidents within established guidelines and expectations. May serve as a human resources liaison by processing personnel action paperwork in conjunction with established organizational policies and procedures. This position may be responsible for ensuring a timely and accurate processing of personnel action paperwork. May supervise the reception activities which include meeting and greeting visitors or customers, answering telephones, giving general information, or routing incoming calls to the appropriate personnel. Prepares or assists in the preparation of various reports as assigned or requested. This includes researching and presenting research findings and recommendations to management. Contacts or responds to contacts from high-ranking individuals who may be from governmental or key firms and may involve unique situations, which requires each contact to be handled differently, using judgment and discretion. Interprets requests and helps implement action, as well as decides whether the executive or other members of management should be notified of important or emergency matters, as needed. In executive's absence, ensures that requests for action or information are relayed to the appropriate staff member. Conserves executive's time by collecting and analyzing information and initiating telecommunications. Exercises strong prioritization skills to manage competing deadlines and shifting priorities in a high-paced environment. Exercises initiative to respond to individuals, which requires knowledge of executive's views and philosophy. Maintains confidence and protects operations by keeping a high degree of confidentiality on all sensitive information. Processes new appointments or changes in appointments via BIS/KRONOS systems. Arranges programs, events, trainings, and meetings by arranging for facilities (and caterer), issuing information or invitations, and coordinating speakers. Creates and maintains database and spreadsheet files. Leverages technology to improve office efficiency, including creating and using new tools, templates, trackers, or workflows to streamline administrative processes. Demonstrates proficiency with Microsoft Office Suite and comfort using technology in an office environment; able to learn and use institutional software systems. Comfortable leveraging AI-enabled productivity tools (for example, Copilot) and other emerging technologies to support administrative and operational efficiency. Acts as custodian of university documents and records. Complies with all State and University policies. Other duties may be assigned. Supervisory Responsibilities: No supervisory responsibilities. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: Education: Bachelor's degree from four year college or university within area of assigned responsibility. and Experience: Four years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience. Tech-friendly and comfortable using technology in the office, with specific proficiency in Microsoft Office Suite. AI-friendly, with knowledge of or ability to learn tools like Copilot, and a drive to create and utilize new tools for office efficiency and automation. Proven ability to work in a high-paced, proactive environment, and excellent task prioritization skills. Why Pick UTEP About the University of Texas at El Paso UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. College of Engineering The College of Engineering at the University of Texas at El Paso (UTEP) is dedicated to fostering innovation, education, and research in engineering and technology. With a mission to prepare the next generation of engineers, the college offers a wide range of undergraduate, graduate, and doctoral programs across various disciplines. Its diverse faculty and cutting-edge research facilities drive discoveries and solutions to real-world challenges, contributing to advancements in science, technology, and the overall growth of the Border Region. UTEP's College of Engineering is committed to academic excellence, community engagement, and shaping the future of engineering. Aerospace Center The Aerospace Center at The University of Texas at El Paso (UTEP) we serve as a nexus for innovation, forging strategic partnerships across a dynamic ecosystem (a New Frontier Ecosystem!) of government agencies, industry leaders, small businesses, venture studios, venture capital firms, other research centers, and national laboratories. By translating and integrating cutting-edge research with real-world applications, our partnerships accelerate breakthroughs, cultivate entrepreneurial ventures, and drive the future of aerospace technology. Keck Center Located at The University of Texas at El Paso, the Keck Center is a unique multidisciplinary research facility focused on the use and development of Additive Manufacturing (AM) technologies with primary focus areas in AM Technology Development, Engineered and Structured Materials, and Advanced AM Applications. Additional Information Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to feel; and reach with hands and arms. The employee is occasionally required to stand; walk; and talk or hear. The employee must regularly be able to lift and move up to 50 lbs. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level for this work environment is usually moderate. In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries-including the filing of a Formal Complaint or reporting an incident-about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at **************, by email at ****************, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C.

The Individual Giving team is dedicated to securing philanthropic gifts in support of The University of Texas MD Anderson Cancer Center's initiatives across all segments of individual donors supporting the institution. An integral part of the Individual Giving Team business model is planning and implementing investigation, cultivation, solicitation and stewardship strategies for all constituents and stakeholders (new and established) for the purpose of executing on those strategies with precision and excellence thereby securing philanthropic gifts. MD Anderson Cancer Center is seeking a Senior Administrative Assistant to support the fundraising efforts of the Individual Giving Team, specifically working within the major gift squad(s). This Sr. Administrative Assistant position provides administrative support and executes various process-oriented tasks for a group of Philanthropy gift officers in a matrix management system. This administrative professional will balance simultaneous requests and tasks for matrix managers, prioritizing and executing in appropriate sequence on a variety of administrative responsibilities. The ability to manage tasks switching across multiple, competing projects for varied stakeholders and bringing all work to resolution with timeliness and a keen attention to detail and completeness are core requirements for this position. Ideal Candidate Statement The ideal candidate is a highly organized, detail-oriented professional who excels in managing multiple priorities in a fast-paced, matrixed environment. They have strong skills in travel and expense coordination, calendar management, and CRM data integrity, ensuring accurate and timely support for donor engagement activities. Confidentiality, precision, and proactive problem-solving are key strengths, along with excellent communication and collaboration skills. This individual is resourceful, adaptable, and committed to delivering high-quality administrative and portfolio support to advance Philanthropy's mission. This position requires proficiency in travel and expense management and can handle coordinating multiple itineraries with post-travel duties and correlating expenses simultaneously. Exercising extreme confidentiality and maintaining data integrity, the Sr. Administrative Assistant will manage filing and digital document storage organization, calendar management and meeting coordination, as well as access and monitor patient schedules as it relates to portfolio activity in institution's EHR, donor moves management data entry, mailings and shipments, CRM updates, individual donation handling and coordination with the Gift Operations team, and Philanthropy service-line support requests for multiple gift officers who carry portfolios of 100+ donors. This position will partner with other squad-level administrative support colleagues to ensure and provide backup support coverage. Salary Range $45,500 | $57,000 | $68,500 MD Anderson offers our employees: * Paid employee medical benefits (zero premium) starting on first day for employees who work 30 or more hours per week * Group Dental, Vision, Life, AD&D and Disability coverage * Paid time off (PTO) and Extended Illness Bank (EIB) paid leave accruals * Paid institutional holidays, wellness leave, childcare leave, and other paid leave programs * Tuition Assistance Program after six months of service * Teachers Retirement System defined-benefit pension plan and two voluntary retirement plans * Employer paid life, AD&D and an illness-related reduced salary pay program * Extensive wellness, recognition, fitness, employee health programs and employee resource groups. JOB SPECIFIC COMPETENCIES Travel and Logistical Support - 50% Travel/Advanced Expense Management (with proficiency in travel, business entertainment, courtesy gift guidelines, allowances and coding specific to Philanthropy). Prepare and confirm travel arrangements, mapping, packet preparation, coordinating calendars and schedules for appointment purposes in a timely manner and with exquisite detail and accuracy. Ensures associated travel materials are prepared in advance for review and that all return follow through items are appropriately documented and carried out. Complete all travel and expense related reconciliation; process credit card/monthly donor related expenses to ensure that expenses are submitted in compliance with institution and department regulations and submitted to the approval system without errors. Administrative Support - 25% Department or donor moves management administrative support, patient schedule monitoring and lookup, calendar and meeting schedule management (external and internal stakeholders) across multiple gift officers or professional staff. Administrative Portfolio Support - 25% Portfolio activity and donor outreach support (portfolio mass mailings with correlating data entry and mail merge, individualized donor outreach by portfolio [birthday cards, donor anniversaries and other milestones, donor summary reports, etc.], CRM updates.) Readily completes Philanthropy Operations support requests according to portfolio activity need (research, prospect management, business solutions requests, gift designation account changes) across multiple gift officers. Travel and expense management as needed. Possesses knowledge of appropriateness, timing, and urgency. EDUCATION: Required: High School Diploma or Equivalent. Preferred: Associate's Degree or Bachelor's Degree. EXPERIENCE: Required: Five years Administrative/secretarial experience. Three years experience with Associate's degree. One year experience with Bachelor's degree. OTHER REQUIREMENTS: Required: Must pass pre-employment skills test as required and administered by Human Resources. The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition. This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment. It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.************************************************************************************************ Additional Information * Requisition ID: 177626 * Employment Status: Full-Time * Employee Status: Regular * Work Week: Days * Minimum Salary: US Dollar (USD) 45,500 * Midpoint Salary: US Dollar (USD) 57,000 * Maximum Salary : US Dollar (USD) 68,500 * FLSA: non-exempt and eligible for overtime pay * Fund Type: Hard * Work Location: Hybrid Onsite/Remote * Pivotal Position: No * Referral Bonus Available?: No * Relocation Assistance Available?: No #LI-Hybrid

The UTHealth Department of Internal Medicine in Houston, TX is seeking a highly organized and experienced Senior Executive Assistant with deep, hands-on expertise in editing biosketches, grants, and scientific manuscripts. These editing responsibilities are the core focus of the position and represent the department's primary need. The role also includes providing high‑level administrative support to executive leadership, managing complex schedules, and serving as a trusted gatekeeper between leadership and the department. The ideal candidate will bring exceptional discretion, initiative, and independent judgment, along with strong soft skills such as executive presence and emotional intelligence. Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus: * 100% paid medical premiums for our full-time employees * Generous time off (holidays, preventative leave day, both vacation and sick time - all of which equates to around 37-38 days per year) * The longer you stay, the more vacation you'll accrue! * Longevity Pay (Monthly payments after two years of service) * Build your future with our awesome retirement/pension plan! We take care of our employees! As a world-renowned institution, our employees' wellbeing is important to us. We offer work/life services such as... * Free financial and legal counseling * Free mental health counseling services * Gym membership discounts and access to wellness programs * Other employee discounts including entertainment, car rentals, cell phones, etc. * Resources for child and elder care * Plus many more! Position Summary: Provides administrative support to the highest levels of executive leadership under general supervision. Performs work that is varied and generally administrative and/or project oriented with analysis. Work regularly requires use of initiative, discretion and independent judgment. This position may perform some secretarial support. Additional guidance may be provided with a detailed position description. Position Key Accountabilities: * Resolves general to complex inquiries and questions and responds to correspondence or telephone contacts in area of responsibility within guidelines established by supervisor. * Composes correspondence and memoranda, prepares graphs, tables and manuscripts, speeches and mass communications, and prepares reports and presentation materials. May assist with grant and contract materials. * Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines. * Responsible for filing systems, accuracy and compliance of files, records and reports for assigned area. Maintains knowledge base of legal and regulatory requirements of files. * Receives, classifies, reconciles, consolidates, and/or summarizes documents and information. * Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures. * Accountable for data entry and accurate and timely submission of data for processing in the financial and/or human resources systems. * Coordinates meetings and gatherings, room assignments, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes. * May approve and coordinate purchases of office supplies and equipment. * Screens calls and emails and receives and directs visitors. * Retrieves information from departmental, university and/or system levels and/or project records and produces reports with analysis. * Regularly handles the highest level of confidential information and sensitive issues. * Provides guidance and direction to lower level staff. * May be expected to train entry level clerical staff. May lead support staff. Assists with interviewing, orientation and scheduling of staff. Provides input into lower staff performance evaluations. * Serves as a high level administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities and operations. * May maintain or reconcile financial records/reports. FMS training with a passing score may be required. May have limited signature authority. * Advises on and may draft policy and processes as assigned by supervisor. Is responsible for making routine decisions and judgment calls, and may assist or make recommendations regarding complex or impactful decisions. * Other duties as assigned. Certification/Skills: * Advanced working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required. Use of University financial systems may be required. Minimum Education: * High School diploma or equivalent required. Bachelor's degree preferred. Minimum Experience: * Seven (7) years related work experience required. * Previous experience managing schedules is preferred * Previous experience with large scale document editing is preferred * previous experience working in healthcare administration, higher education, or academic support is preferred * Grant writing/editing, manuscript creation/editing, experience with biosketches is highly preferred Physical Requirements: * Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects. Security Sensitive: * This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4. Residency Requirement: * Employees must permanently reside and work in the State of Texas.

Performs administrative and coordinator work in the office of a President to ensure the smooth operation and functioning of the office. Responsibilities involve the application of constructive measures and appropriate solutions to complex procedural and administrative matters. Manage calendars for the President and Executive Chief of Staff, coordinate meetings, and ensure timely follow-up on calendar requests from internal and external stakeholders. Keep the President's daily schedule on track, greet meeting attendees, initiate virtual meetings, and provide the President with agendas and other relevant documents. Collaborate with other members of the Office of the President operations team to ensure efficient daily operations of the President's office, including answering phones, staffing the front office, and distributing correspondence. Collaborate with other members of the Office of the President team to coordinate travel for the President and Executive Chief of Staff and process reimbursements for expenses in compliance with the Office of the President. Assist in the planning and execution of the Office of the President and university projects and events. Provide support in drafting and editing key documents and presentations as needed. Assist in preparing materials for Board of Regents meetings and assist with the coordination of logistics for related activities. Proactively identify and ensure timely communication about emerging or unexpected challenges in order to minimize disruption to the Office of the President's operations. Handle sensitive information with the highest level of confidentiality and professionalism. Bachelor's degree plus eight years of highly skilled related experience in an executive or upper-level administrative office. Additional education may substitute for experience on a year-for-year basis.

Job Posting Title: Senior Administrative Associate * --- Hiring Department: Department of Mexican American and Latino/a Studies * --- All Applicants * --- Weekly Scheduled Hours: 40 * --- FLSA Status: Non-Exempt * --- * --- Expected to Continue * --- Location: UT MAIN CAMPUS * --- Job Details: General Notes What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see: ****************************************** and ******************************************************** For more information about the College of Liberal Arts, please visit: ******************************** Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit: ************************************************************************************* For more information on college staff professional development, please visit: ************************************************************************** Purpose Serves as the primary customer service, financial, and administrative point of contact for the unit and stakeholders within and outside the University. Responsibilities * Manage and process financial needs of unit, such as front-end expense approval, invoice review and payment, contracts, purchases, and overall expense management, including budget monitoring and forecasting, reallocation, and financial reporting. Review invoices for purchases of goods and services, confirm receipt, and process and approve payment vouchers. Serve as the procurement officer, including using the various methods for purchasing equipment, goods, and services. Create, authorize, and verify all internal requisitions for accuracy, account numbers, and compliance with purchasing rules. Gather and organize appropriate documentation ensuring compliance with state, local, and grant accounts. Liaise with central UT Accounting and other appropriate university departments as needed. Manage two different databases to track executed contracts, authorizations, payments, renewals, mailings and other activities. Serve as unit ProCard holder, including purchasing and reconciliation. * Provide administrative support to leadership on tasks such as curriculum vitae maintenance; email correspondence; meeting scheduling, planning, note-taking, and follow-up; calendar management; unit communications; presentation materials; and administrative coordination of unit programs and initiatives. Manage day-to-day tasks including telephone and visitor reception, managing inquiries, requests, and accommodations with executive-level professionalism. Plan and prepare for visits from official guests. Coordinate employee and staff travel logistics including travel arrangements, travel authorizations, and reimbursements while adhering to university travel policies. Coordinate travel arrangements for guests, including airfare, rental car, and lodging arrangements, honoraria, and any reimbursements, etc. Process travel cash advances for university employees and assists with reconciliation process. * Serve as the primary human resource partner and process staff and student appointments, including recruitment, support to hiring committee, appointment processing, new employee onboarding and separations, and personnel records maintenance. Hire, supervise and evaluate student employees. * Coordinate annual fellowship and scholarship opportunities including application intake, committee coordination, review, notification, and processing. * Use appropriate tools (e.g., files, databases) to organize and track a variety of unit information and maintain unit records, including publication certification, mailing/contact lists, trainee records, research affiliate appointment records, unit sponsorships, equipment inventory, and unit activity records. * Establish and document standard operating procedures for routine/repeatable activities; stay up-to-date on College/University policies and procedures; ensure easy access to policy and procedural information for staff through communication and documentation. * Provide support for special events, conferences, trainings, workshops, public speaking engagements, and related functions. Required Qualifications * Clerical experience, including one year at either the Administrative Assistant or the Administrative Associate level with a High School Diploma or GED: At least 7 years * Clerical experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level with a Bachelor's Degree: At least 3 years * A demonstrated high level of proficiency in the use of document and budget preparation software, including Adobe Acrobat Professional and Microsoft Office (Word, Excel). * Demonstrated ability to: communicate (written and verbal) and interact skillfully with staff and faculty; work both as a team member and independently without continuous supervision; work with overlapping projects and with sensitive and confidential information; adapt to a dynamic and deadline-driven, customer service-oriented environment. Demonstrated high level of organizational skills and attentiveness to detail. Preferred Qualifications * More than the required experience with UT systems - Define, Workday, FRMS, Point Plus, UT Market, etc. * Experience working in a university setting. Salary Range $60,000+ depending on qualifications Working Conditions * May work around standard office conditions * Repetitive use of a keyboard at a workstation * Occasional weekend, overtime and evening work to meet deadlines * Occasional travel, several times annually Required Materials * Resume/CV * 3 work references with their contact information; at least one reference should be from a supervisor * Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. * --- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. * --- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. * --- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. * --- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. * --- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. * --- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. * --- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: * E-Verify Poster (English and Spanish) [PDF] * Right to Work Poster (English) [PDF] * Right to Work Poster (Spanish) [PDF] * --- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Senior Administrative Associate - STEM Education Excellence ---- Hiring Department: College of Natural Sciences ---- All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue Until Jan 31, 2028 ---- Location: AUSTIN, TX ---- Job Details: General Notes The College of Natural Sciences (CNS) at the University of Texas at Austin strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University. We are committed to being a community that celebrates the dignity of every individual, honors differences, and lets each person know that they belong. What starts here really does change the world. For more information about the CNS, please visit *********************** Must be eligible to work in the US on a full-time basis for any employer without sponsorship. Purpose Contribute to our mission-driven work via operations support, empowering instructors to offer the highest-quality educational experiences for undergraduate students. Responsibility for end-to-end administrative operations-financial support, course & event logistics, digital & office organization, and communications-across a flexible portfolio. Streamline workflows and ensure adherence to university and sponsor policies, as well as advance our core mission of fostering wellness, belonging, and success for all students and instructors. Responsibilities Financial Support: Process purchases and all payment transactions for STEMx and associated activities. Track and reconcile expenditures across STEMx accounts and provide regular budget updates for STEMx leadership. Coordinate with the CNS Undergraduate Education Business Office, department administrators, and guests for timely processing of transactions, including honoraria, memoranda of understanding (MOUs), travel, reimbursements, and account transfers. Course & Event Logistics: Organize and support events and meetings from planning through day-of execution, including consultations with event owners, space reservations, catering, advertising, RSVPs, procurement, and contract processing. Coordinate faculty, student, and guest travel for programs. Support professional development courses, including scheduling, reserving classrooms, hiring and onboarding undergraduate course assistants, and logistics for course development committees. Digital & Office Organization: Support document organization and access using campus-supported technologies, such as M365 (including SharePoint), Canvas, and UT Box. Track enrollment and participation in courses, events, and programs. Support the collection and organization of data to demonstrate program impact. Serve as the point of contact for office logistics (e.g., facilities, IT, supplies, keys, shipping/receiving). Procure office supplies. Adhere to established SOPs and develop internal processes when needed for consistency and efficiency. Communication: Maintain cross-campus contact lists for all STEMx programs. Liaise with administrators in other CNS offices and departments to facilitate STEMx needs. Facilitate resource production by proofreading drafts and obtaining approvals. Organize information for STEMx newsletters, website updates, and annual reports. Engage regularly with the STEMx Assistant Dean and, as needed, with STEMx Faculty Directors. Team Engagement: Participate in team meetings, events, special projects, communications, and day-to-day operations of the STEMx office. Supervise student workers as needed, providing mentorship and training. Other duties as assigned, including supporting special projects and staffing events within CNS. Required Qualifications Bachelor's degree and three years of administrative experience Strong knowledge of budget tracking, purchasing, and financial reconciliation, with proven ability to ensure accuracy, accountability, and fiscal responsibility Excellent organizational, communication, and problem-solving skills, with the capacity to work independently, balance multiple priorities, and exercise sound judgment Demonstrated reliability, including consistent follow-through and timely completion of tasks. Proficiency with Microsoft 365 and the ability to learn and master applications used in STEMx and at UT-Austin Preferred Qualifications Professional experience supporting academic programs or faculty initiatives Familiarity with administrative and financial technologies used in STEMx, such as DEFINE, Workday, and SharePoint, and the ability to leverage these tools for operational efficiency. Demonstrated success supporting end-to-end event logistics Proven success in developing standard operating procedures and leading process improvement initiatives Supervisory experience, including mentoring and managing student workers Salary Range $50,000 - 55,000 depending on qualifications Working Conditions This position requires on-site work on the UT Austin campus. Must be eligible to work in the US on a full-time basis for any employer without sponsorship. Occasional evening or weekend work may be required for events or deadlines May work around standard office conditions Repetitive use of a keyboard at a workstation May have to walk up and down stairs and lift to 30 lbs. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu, and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page, and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Senior Administrative Associate * --- Hiring Department: Educational Leadership and Policy * --- All Applicants * --- Weekly Scheduled Hours: 40 * --- FLSA Status: Non-Exempt * --- * --- Expected to Continue * --- Location: UT MAIN CAMPUS * --- Job Details: General Notes The university provides employees a competitive benefits package that includes health insurance (premiums covered 100% for full-time benefits-eligible employees), retirement plans, and paid leave, in addition to other programs and services. For more details, please see: ****************************************** and ******************************************************* ' Purpose This position will provide high-level administrative and transactional support to the Department of Educational Leadership and Policy, which includes the Education Research Center, with a customer service emphasis as a staff team member in a large academic department. Ensure consistent application of all departmental, University, and UT systems policies and procedures. Responsibilities * Procurement, Purchasing, & Payments: Responsible for Department and ERC purchasing, procurement, and payments, researcher access fees. Order and process Department-related expenses in a timely manner. Serve as the Department's ProCard holder. Request, collect, and upload receipts to UT Box for reconciliation. Responsible for creating payment vouchers (VP1, VP2, and VPE documents). Process Official Occasion Expense Forms as appropriate. Serve as department representative for contract processing in ContractsPlus. Travel: Serve as the Department's coordinator for faculty, student, and visitor travel and ERC faculty and staff. Create VE5 documents in DEFINE prior to travel and create VP5 travel reimbursement documents. Work with the Accountant to ensure accurate processing. * Document and Request Management: Review, evaluate, and prepare incoming documents and ensure proper routing prepare transmittal documents, set up documents for signature complete file set-up and data entry create project status reports, and perform follow-up. Manage FERPA review requests. Manage proposal, extension, and amendment submissions, and researcher onboarding and project and researcher closeouts. Track and document data files each researcher is allowed to access. Routed researcher documents needing signatures through DocuSign. Coordinate with COE HR for any HR needs. * Website, Audit & Inventory: Update documents on the ERC website and send to the IT Coordinator to update the website. Monitor website for accuracy. Annual downloads from the state agency websites. Provide all necessary/requested documentation for the yearly audit. Maintain the ERC equipment inventory database. Track ERC assets, including WORQ Space reports, computer equipment inventory, and computer replacement schedule. Coordinate annual inventory with the Senior Admin Manager and prepare the report for submission. Other related duties as assigned. * Scheduling: Add researchers to the Google Calendar VM use. Keep track of training requirements and expiration, IRB dates, and project expiration. Track when payments need to be invoiced. Schedule FERPA reviews and by what date the reviews need to be completed. * Events Coordination: Assist in the coordination of events and meetings and logistics for department meetings and events (including new student orientation, semester receptions, retirement receptions, guest lectures, faculty recruiting, etc.). Additional tasks: Assist the Senior Administrative Manager with tasks and projects as needed. Support other Department Administrative Office staff and ERC faculty and staff by assisting with various projects. Other related duties as assigned. * Room Reservations: Responsible for assisting individuals with reserving ELP classrooms for non-class-related events. Maintain ELP-controlled classrooms and spaces to keep them ready for academic use. Inventory: Assist Senior Administrative Manager with departmental equipment inventory. Front Office: Serve as the first point of contact for ELP visitors when work study staff is not present. Answer the department's main line and direct calls to other offices or staff, and greet the public. Responsible for office supplies and keeping the lobby and kitchen tidy. Required Qualifications Bachelor's degree and five years of experience at the Administrative Associate level, or high school graduation or GED, and five years of clerical experience, including one year of experience at the Administrative Assistant level. Strong interpersonal and problem-solving skills. Excellent oral and written communication skills. Ability to work independently and as part of a team. Ability to interact and maintain productive working relationships with a diverse population of faculty, staff, and students, and maintain a positive and professional demeanor. Ability to assess workload, prioritize tasks, and meet deadlines to successfully manage concurrent projects for multiple areas with accuracy. Experience with MS Office suite. Ability to learn quickly and be flexible. Experience arranging events. Experience taking ownership of projects and seeing them through to successful completion. Ability to undertake and complete tasks with minimal supervision and exhibit individual initiative in meeting the functions of the position. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Experience using UT mainframe accounting system and FRMS. Salary Range $55,000+ depending on qualifications Working Conditions * May work around standard office conditions with repetitive use of a keyboard at a workstation. Required Materials * Resume/CV * 3 work references with their contact information; at least one reference should be from a supervisor * Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. * --- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. * --- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. * --- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. * --- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. * --- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. * --- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. * --- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: * E-Verify Poster (English and Spanish) [PDF] * Right to Work Poster (English) [PDF] * Right to Work Poster (Spanish) [PDF] * --- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Senior Administrative Associate * --- Hiring Department: Office of the Executive Vice President and Provost * --- All Applicants * --- Weekly Scheduled Hours: 40 * --- FLSA Status: Non-Exempt * --- * --- Expected to Continue * --- Location: UT MAIN CAMPUS * --- Job Details: General Notes UT Austin provides an outstanding benefits package including but not limited to: * Competitive health benefits (Employee premiums covered at 100%, family premiums at 50%) * Vision, Dental, Life, and Disability insurance options * Generous paid vacation, sick leave, and holidays * Teachers Retirement System of Texas (a defined benefit retirement plan) * Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) * Flexible spending account options for medical and childcare expenses * Robust free training access through LinkedIn Learning plus professional * Tuition assistance * Expansive employee discount program including athletic tickets * Free access to UT Austin's libraries and museums * Free rides on all UT Shuttle and Capital metro buses with staff ID card For more details, please see: ****************************************** and ******************************************************* Must be eligible to work in the United States on a full-time basis for any employer. Purpose The Office of the Executive Vice President and Provost (EVPP) partners with the campus to ensure all students succeed and thrive, faculty and staff are supported in their research and scholarship and the campus community has the support it needs as a world-class public research university. This position will serve as the Senior Administrative Associate for the Office of the EVPP, providing front reception coverage, high-level administrative support to the office and the Assistant to the EVPP, and serving as back-up to the Assistant to the EVPP as needed. Responsibilities Operations Support (35%) * Manage coverage of EVPP reception area, greet visitors with a friendly and professional demeanor, and ensure lobby appearance is clean and well maintained. * Answer EVPP office main phone line and direct inquiries as appropriate with a friendly and professional demeanor. * Ensure office supply inventories are stocked and organized; place administrative orders (office supplies, catering, refreshment vendor, water vendor and toner for copiers). * Prepare electronic documents, official occasions, required for purchase of goods and services for EVPP office. Coordinate with the Business Affairs team to initiate and complete financial processes. * Acts as point of contact for facilities on behalf of EVPP office for any issues within the suite or building using a proactive mindset. * Process mailing, shipping, and reconciliation documents. * Deliver, pick-up, and distribute internal mail and packages for the EVPP office. * Support EVPP guests with parking permits and questions. * Execute routine housekeeping tasks, including kitchen clean-up, emptying bins, refilling paper in copiers, etc. * Collaborate with the Operations Manager to ensure all operations are within office standards, and compliance. Administrative Support (35%) * Screen and control flow of incoming communications and visitors to the EVPP staff and take appropriate action on messages, meeting requests, etc. * Provide administrative support to the Assistant to the EVPP with the EVPP's daily calendar schedule and appearance materials. * Provide administrative and calendar management support to the Chief of Staff. * Provide back-up calendar management support to the Assistant to the EVPP and Senior Vice Provosts. * Manage various EVPP email inboxes and respond to and/or route emails as appropriate in a timely manner while ensuring excellent customer service. * Coordinate administrative and logistical support of meetings and events for EVPP office. Event Management and Special Projects (15%) * Manage EVPP office conference room calendars and act as point of contact for conference room technology; ensure meeting rooms are stocked, clean, and set. * Prepare and set refreshments for meetings when requested. * Event planning support for events organized by the EVPP. Coordinate with units across campus during planning, arranging, and implementation of programs, events, and initiatives. * Plan, coordinate, and execute creative team building and team culture activities. Supervise Student Associates (10%) * Provide assistance to the Assistant to the EVPP with the supervision of Student Associates by providing guidance, tracking tasks, and help to ensure submission of weekly timesheets. * Help the Assistant to the EVPP hire, onboard, and train new Student Associates each semester ensuring front desk coverage. Other Duties (5%) * Help the Assistant to the EVPP hire, onboard, and train new Student Associates each semester ensuring front desk coverage. Required Qualifications * High school diploma or equivalent. * Three (3) years of experience with general office functions (within the past 10 years). * Proficiency using digital resources, including Outlook, Microsoft Word, Excel, and standard office equipment. * Excellent organizational skills and attention to detail. * Highly proficient technology skills. * Dependable with active listening skills to provide a positive customer service experience. * Proven ability to prioritize responsibilities and manage concurrent projects, while maintaining a high level of accuracy and attention to detail. * Excellent written, oral, and interpersonal communication skills. Relevant education and experience may be substituted as appropriate. Preferred Qualifications * Strong attention to detail. * Five or more years of relevant experience. * Experience with UT Austin systems, policies, and processes, including purchasing and payment policies. * Experience with event planning. * Ability to work proactively and independently. Salary Range $55,000+ depending on qualifications Working Conditions * May work around standard office conditions. * Repetitive use of a keyboard at a workstation. * Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visa. * Monday through Friday, 8:00 AM - 5:00 PM on-site work is the standard expectation for this positon * May require additional hours during peak periods and special events. Required Materials * Resume/CV * Letter of interest * 3 work references with their contact information; at least one reference should be from a supervisor Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above. * --- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. * --- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. * --- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. * --- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. * --- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. * --- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. * --- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: * E-Verify Poster (English and Spanish) [PDF] * Right to Work Poster (English) [PDF] * Right to Work Poster (Spanish) [PDF] * --- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Senior Administrative Associate * --- Hiring Department: College of Liberal Arts * --- All Applicants * --- Weekly Scheduled Hours: 40 * --- FLSA Status: Non-Exempt * --- * --- Expected to Continue * --- Location: UT MAIN CAMPUS * --- Job Details: General Notes Visit our website at ************************************** for additional information about the Department of Air and Space Force Science. What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see: ****************************************** and ******************************************************** For more information about the College of Liberal Arts, please visit: ******************************** Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit: ************************************************************************************* For more information on college staff professional development, please visit: ************************************************************************** Purpose To support the growing needs of the Department of Air and Space Force Science programs at the University of Texas. Responsibilities * Assist the chair/ROTC Commander: compose and review correspondence; prepare reports; schedule meetings; advise on University policies and procedures. * Manage course scheduling, room scheduling, catalog production and grade reporting. Assist with syllabus development and review for content and oversee registration. * Provide administrative support for the department: maintain departmental web page; maintain files and inventory; advise as a member of Liberal Arts Senior Staff Organization (LASSO); collaborate with COLA administration; serve as department Timekeeper; oversee and serve as point of contact for facilities maintenance, phone services, long distance access, and information technology; answer questions, provide guidance, and direct employees to resources to resolve HR concerns. * Provide staff and cadet support involving events on and off campus as well as advising staff and cadets regarding proper policies and procedures. * Serve as Office Manager and Electronic Office Manager (EOM): process/manage all financial transactions, including scholarships, contracts, accounting, and purchasing functions/processes; process all travel documents, reimbursements, and payments; serve as ProCard holder; advise chair and staff regarding accounting policies and procedures. Serves as Cadet Pay Manager: creates payment profiles for cadets and reviews Air Force 257 pay reports via Air Force system (WINGS), to ensure proper stipends are dispersed. * Serve as the liaison between the Department of Air and Space Force Science, the Dean's Office, the University, five cross-town institutions, and Air Force ROTC headquarters: manage scholarship billing, including communicating academic progress and scholarship eligibility information between UT billing and Air Force ROTC headquarters; coordinate faculty recruitment, including processing Prior Approval Requests (PARs). * Other related functions as assigned. Required Qualifications * At least seven years of clerical experience with a High School Diploma or GED; or at least three years of experience at the Administrative Assistant level with a Bachelor's Degree. * Demonstrate strong organizational skills, customer service, prioritization skills, and demonstrate ability to work with little supervision. * Demonstrate punctuality and professional demeanor. * Demonstrate excellent written and oral communication skills. * Experience with Microsoft Office, *DEFINE, Workday, FRMS, and Adobe Pro. Relevant education and experience may be substituted as appropriate. Preferred Qualifications * Experience working in a university academic or administrative setting. * Demonstrate ability to work independently, research UT policies, and support department events by providing administrative skills in a collaborative work environment supporting multiple projects and personnel. * Experience in using NRRECS, NTTVR, CLASP, EOM, Advisory Toolkit. Salary Range $53,500 + depending on qualifications Working Conditions * Works in standard open office conditions with repetitive use of a keyboard at a workstation. * Must be able to lift 30-50 pounds Required Materials * Resume/CV * 3 work references with their contact information; at least one reference should be from a supervisor * Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. College of Liberal Arts | The University of Texas at Austin Liberal Arts at UT offers over 40 majors and many top-ranked graduate programs in the social sciences and humanities taught by 750 faculty. * --- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. * --- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. * --- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. * --- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. * --- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. * --- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. * --- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: * E-Verify Poster (English and Spanish) [PDF] * Right to Work Poster (English) [PDF] * Right to Work Poster (Spanish) [PDF] * --- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Senior Administrative Associate * --- Hiring Department: Department of Medical Education * --- All Applicants * --- Weekly Scheduled Hours: 40 * --- FLSA Status: Non-Exempt * --- * --- Expected to Continue * --- Location: UT MAIN CAMPUS * --- Job Details: General Notes Dell Medical School is seeking a Senior Administrative Associate. Purpose The Senior Administrative Associate provides high-level advanced and complex administrative support for a department. This role involves managing complex schedules, coordinating meetings, handling correspondence, and maintaining records and is crucial for ensuring efficient office operations and supporting overall organizational goals. Responsibilities FINANCIAL SUPPORT * Manages entries in databases and assists with the preparation and completion of the function's annual budget. * Processes monthly account reconciliations and variance reports. * Assists in the scheduling of travel, maintains record and processes reimbursements and related activities. * Processes accounts payable transactions including purchase orders (POs), invoice and payment requests, travel authorizations and reimbursements, pro-card reconciliation, vendor setup, and contract documentation. * Ensures accurate account coding for all payments and maintains compliance with institutional financial policies. * Provides guidance on financial processes such as vendor setup, purchasing regulations, contract preparation, faculty payments, and general procurement. * Works with the Executive Director of Education and Operations Manager to develop and implement internal policies and procedures for financial workflows. COMMUNICATION MANAGEMENT * Finds and organizes information internal and external to the University to support decision-making and reporting in an efficient manner. * Handles incoming and outgoing communications, including emails and phone calls. * Prepares routine, well-written correspondence for distribution and prepares correspondence on behalf of assigned leader(s). * Maintains accurate and professional correspondence logs, files, information databases, and other tracking systems as necessary. * Acts as liaison between the leader and other staff members. DOCUMENT MANAGEMENT * Maintains and organizes important documents and records. * Prepares reports, presentations, and other documents as needed. * Ensures confidentiality and security of sensitive information. * Manages assigned databases, entering date, coordinating approvals, and sending emails. MEETING AND PROJECT COORDINATION * Coordinates with various departments to support project execution. * Schedules and attends meetings as needed. * Works collaboratively with Dell Medical School departments, University offices, UT System, other academic and private sector entities to support assigned projects and initiatives. * Participates in Operations Team meetings, Medical Education Pillar meetings, and other meetings as needed. * Collaborates with other pillar offices to achieve operational efficiencies. CALENDAR MANAGEMENT AND SCHEDULING * Manages complex calendars to prioritize the work schedule and flow of work products with fluid reprioritization that will often require both independent and collaborative decision-making. * Performs office administrative functions consistent with the assigned leader(s)' function, to meet critical deadlines by assessing and deploying the personnel and resources to ensure efficient workflow and work distribution; ensures protocols are followed and deliverables are met. * Works with other key administrative staff to facilitate easy workflow. * Coordinates and schedules visitor travel and agendas; plan catering for lunch meetings and special events; manage contact lists and committee membership lists. Other related functions as assigned. MARGINAL OR PERIODIC FUNCTIONS: * Assists with training on applicable UT processes as needed. * Promotes individual professional growth and development by meeting requirements for mandatory/continuing education and skills competency while supporting department-based goals which contribute to the success of the organization; Serves as preceptor, mentor, and resource to less experienced staff. * Fosters and maintains positive working relationships across departments and with external stakeholders. * Serves as a resource for payment-related inquiries from Medical Education faculty and staff. * Adheres to internal controls and reporting structure. * Performs related duties as required. KNOWLEDGE/SKILLS/ABILITIES * Skilled in using office tools, databases, and communication platforms to streamline administrative workflows; proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with data entry and CRM tools. * Demonstrates excellent verbal and written communication skills; ability to draft clear and concise emails, listen actively, and convey information accurately. * Perceptive in reviewing work, following up on details, and noticing and correcting errors in documents and communications. * Demonstrated ability to take initiative, identify issues and develop effective solutions. * Thrives in a dynamic environment, managing multiple priorities while supporting team operations. * Keeps track of multiple tasks and deadlines, ensuring nothing falls through the cracks. * Maintains a clean and organized workspace and uses tools to manage time and tasks efficiently. * Ability to maintain positive relationships with colleagues and stakeholders; collaborates effectively with people across the organization; demonstrates empathy and resolves conflicts amicably. Required Qualifications Requires a High School Diploma/GED in with at least 5 year(s) of experience in supportive administrative/clerical function, including 2 years of experience at either the Administrative Assistant or the Administrative Associate level. Relevant education and experience may be substituted as appropriate Preferred Qualifications * Related experience in an academic healthcare setting. * Working knowledge of UT policies and procedures. * Advanced proficiency with Microsoft Office. * Demonstrated problem-solving experience managing complex calendars. Salary Range $50,000 + depending on qualifications Working Conditions * Standard office environment * Repetitive use of a keyboard Required Materials * Resume/CV * 3 work references with their contact information; at least one reference should be from a supervisor * Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. * --- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. * --- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. * --- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. * --- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. * --- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. * --- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. * --- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: * E-Verify Poster (English and Spanish) [PDF] * Right to Work Poster (English) [PDF] * Right to Work Poster (Spanish) [PDF] * --- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Senior Administrative Associate * --- Hiring Department: Office of the Registrar * --- All Applicants * --- Weekly Scheduled Hours: 40 * --- FLSA Status: Non-Exempt * --- * --- Expected to Continue * --- Location: UT MAIN CAMPUS * --- Job Details: General Notes Our goal is to recruit and support staff and students with a wide range of backgrounds, ideas, and viewpoints. Our dynamic community is committed to fostering meaningful connections and togetherness that strengthen teaching and learning, research and creativity, and our positive contributions to society. The Office of the Registrar hires for the needs of the entire office; however, this position will initially support core administrative and operational functions. Must be eligible to work in the United States on a full-time basis for any employer. Responsibilities * Conduct various activities in the Office of the Registrar, including but not limited to assisting students, faculty, and staff in person, by phone, or via email regarding academic records, university policies, and administrative processes. Provide general consultative support at Texas One Stop. * Process requests related to academic records, transcripts, course information, and other Registrar-managed data. Enter, update, and verify the accuracy of records in university systems. Maintain and organize documents, write and edit office correspondence, and compile information for reporting purposes. * Research and retrieve data to respond to inquiries and requests from the university community or external entities. Troubleshoot customer inquiries, issues, and complaints, providing timely and accurate resolutions. * Coordinate the exchange of information with academic and administrative offices consistent with institutional policy, state law, and federal regulations. Communicate information and data to students, faculty, staff, and reporting entities. * Represent the office as a departmental liaison. Serve as lead for one or more functional tasks or projects within the unit. * Actively participate in meetings, training, and presentations. Analyze, interpret, and present data or process updates. Participate in and provide support to office and cross-campus project teams. Required Qualifications Bachelor's degree and three years of administrative experience, or a high school diploma/GED and seven years' administrative experience. Demonstrate competency in the use of the Microsoft Office suite and Adobe Acrobat. Demonstrate adaptability, experience working in a team setting, attention to detail, ability to engage, be motivated in the work environment, both strong written and oral communication, and strong interpersonal communication skills. Ability to display tact and professionalism, work cooperatively in the office environment, and provide excellent customer service. Require minimal supervision and use of time efficiently. Respond to requests for service and assistance. Exhibit sound and accurate judgment. Demonstrate persistence and overcome obstacles. Ability to take initiative in working both independently and in cooperation with others. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Experience with student academic records in a university setting. Experience working with the UT Mainframe. Extensive experience in a position that demonstrated advanced competency in direct customer service, problem-solving, process improvement or related job knowledge. Proven ability to analyze issues and offer practical solutions. Demonstrated organizational ability, negotiation skills, and ability to work under pressure. Experience in identifying and resolving problems in a timely manner. Experience learning, understanding, interpreting, and explaining complex policies and/or legislation. Proven ability to analyze issues and offer practical solutions. Experience working in a university environment and assisting individuals from a variety of cultures. Strive to continuously build knowledge and skills. Experience managing student workers/employees. Salary Range $50,010 Working Conditions * May work around standard office conditions * Repetitive use of a keyboard at a workstation Required Materials * Letter of interest * Resume/CV * 3 work references with their contact information; at least one reference should be from a supervisor Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page, and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above * --- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. * --- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. * --- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. * --- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. * --- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. * --- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. * --- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: * E-Verify Poster (English and Spanish) [PDF] * Right to Work Poster (English) [PDF] * Right to Work Poster (Spanish) [PDF] * --- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Senior Administrative Associate * --- Hiring Department: Dell Medical School * --- All Applicants * --- Weekly Scheduled Hours: 40 * --- FLSA Status: Non-Exempt * --- * --- Expected to Continue * --- Location: AUSTIN, TX * --- Job Details: General Notes Dell Medical School is seeking a Senior Administrative Associate to provide executive support to the Chief Marketing and Communications Officer. Purpose As Dell Medical School embarks on the next chapter of its evolution - building a truly integrated academic health system - the Senior Administrative Associate plays a central role in ensuring the effectiveness and efficiency of the Marketing and Communications department. This position provides executive support to the Chief Marketing and Communications Officer and the Executive Director and manages critical administrative functions that enable the department to advance the vision and mission of Dell Med and the emerging health system it anchors. Responsibilities Executive & Departmental Support * Provide high-level executive support for the CMCO and Executive Director, including complex calendar management, meeting preparation, correspondence, and task prioritization. * Coordinate travel arrangements, itineraries, reimbursements, and associated logistics for executives and departmental staff. * Serve as a primary point of contact and liaison between executives and internal/external stakeholders, maintaining professionalism and discretion. * Manage confidential information, correspondence and department records with accuracy and sensitivity. Administrative & Operational Management * Support day-to-day operations of the Marketing and Communications department, including scheduling, office management, procurement, and tracking of departmental expenses. * Assist in planning and executing department meetings, retreats and events, including logistics such as catering, facilities coordination and materials preparation. * Monitor departmental workflows, deadlines and requests to ensure timely execution and smooth operations. * Maintain and update departmental systems for document management, contact lists, and project tracking. Project & Communication Coordination * Assist with special projects led by the CMCO and Executive Director, coordinating across units and ensuring follow-up on action items. * Draft and edit correspondence, presentations and administrative documents as needed. * Gather, organize and prepare background materials and data to support executive decision-making. * Support internal communication within the department, including agendas, announcements and updates. Financial & Compliance Support * Process purchasing, reimbursements and payment requests in compliance with UT policies and procedures. * Reconcile department expenditures and assist with budget tracking, financial reports and account reconciliations. * Monitor and manage department credit card usage and purchasing requests as needed. Other related duties as assigned MARGINAL OR PERIODIC FUNCTIONS: * Assists with training on applicable UT processes as needed. * Promotes individual professional growth and development by meeting requirements for mandatory/continuing education and skills competency while supporting department-based goals which contribute to the success of the organization; serves as preceptor, mentor and resource to less experienced staff. * Adheres to internal controls and reporting structure. * Performs related duties as required. KNOWLEDGE/SKILLS/ABILITIES * Proficiency with office productivity tools and databases, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to quickly learn and apply new technologies to streamline administrative workflows. * Strong verbal and written communication skills, with the ability to draft clear and professional correspondence, prepare polished documents and presentations, and interact effectively with a wide range of stakeholders. * Exceptional attention to detail, ensuring accuracy in scheduling, record-keeping, financial processing and departmental communications. * Demonstrated initiative and problem-solving skills, with the ability to anticipate needs, identify issues and develop effective solutions. * Capacity to thrive in a fast-paced environment, balancing multiple priorities while maintaining flexibility and composure. * Excellent organizational and time-management skills, with a proven ability to track tasks and deadlines to ensure timely completion of responsibilities. * Collaborative and collegial approach to work, fostering positive relationships across the department and institution; skilled at navigating sensitive situations with professionalism, discretion and empathy. Required Qualifications * High school diploma or GED. * At least five years of progressively responsible administrative or clerical experience, including two years providing support at the administrative assistant or administrative associate level (or equivalent). * Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn new technologies and systems. * Strong organizational and time-management skills, with proven ability to manage multiple tasks and priorities. * Excellent verbal and written communication skills, with the ability to interact effectively with diverse stakeholders. * Experience maintaining confidentiality and handling sensitive information with discretion. Relevant education and experience may be substituted as appropriate. Preferred Qualifications * Bachelor's degree in business administration, communications, or a related field. * Experience providing direct executive-level administrative support (e.g., managing complex calendars, coordinating travel, preparing reports, and handling correspondence). * Prior experience in an academic medical center, higher education, or health care setting. * Familiarity with University of Texas administrative, financial and procurement systems (e.g., Define, UT Market, FRMS, PointPlus). * Demonstrated experience with budget tracking, purchasing and expense reconciliation. * Proven ability to coordinate events, meetings and travel logistics in a professional environment. * Advanced proficiency in Microsoft Excel and data management tools. * Experience using customer relationship management (CRM) systems to organize, track and manage contacts or projects. * Evidence of initiative, problem-solving and process improvement in an administrative role. Salary Range $50,000 + depending on qualifications Working Conditions * Standard office environment * Repetitive use of a keyboard Required Materials * Resume/CV * 3 work references with their contact information; at least one reference should be from a supervisor * Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. * --- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. * --- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. * --- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. * --- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. * --- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. * --- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. * --- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: * E-Verify Poster (English and Spanish) [PDF] * Right to Work Poster (English) [PDF] * Right to Work Poster (Spanish) [PDF] * --- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Senior Administrative Associate ---- Hiring Department: Dell Medical School ---- All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt ---- Earliest Start Date: Nov 17, 2025 ---- Position Duration: Expected to Continue ---- Location: AUSTIN, TX ---- Job Details: General Notes Dell Medical School is seeking a Senior Administrative Associate to provide executive support to the Chief Marketing and Communications Officer. Purpose As Dell Medical School embarks on the next chapter of its evolution - building a truly integrated academic health system - the Senior Administrative Associate plays a central role in ensuring the effectiveness and efficiency of the Marketing and Communications department. This position provides executive support to the Chief Marketing and Communications Officer and the Executive Director and manages critical administrative functions that enable the department to advance the vision and mission of Dell Med and the emerging health system it anchors. ResponsibilitiesExecutive & Departmental Support Provide high-level executive support for the CMCO and Executive Director, including complex calendar management, meeting preparation, correspondence, and task prioritization. Coordinate travel arrangements, itineraries, reimbursements, and associated logistics for executives and departmental staff. Serve as a primary point of contact and liaison between executives and internal/external stakeholders, maintaining professionalism and discretion. Manage confidential information, correspondence and department records with accuracy and sensitivity. Administrative & Operational Management Support day-to-day operations of the Marketing and Communications department, including scheduling, office management, procurement, and tracking of departmental expenses. Assist in planning and executing department meetings, retreats and events, including logistics such as catering, facilities coordination and materials preparation. Monitor departmental workflows, deadlines and requests to ensure timely execution and smooth operations. Maintain and update departmental systems for document management, contact lists, and project tracking. Project & Communication Coordination Assist with special projects led by the CMCO and Executive Director, coordinating across units and ensuring follow-up on action items. Draft and edit correspondence, presentations and administrative documents as needed. Gather, organize and prepare background materials and data to support executive decision-making. Support internal communication within the department, including agendas, announcements and updates. Financial & Compliance Support Process purchasing, reimbursements and payment requests in compliance with UT policies and procedures. Reconcile department expenditures and assist with budget tracking, financial reports and account reconciliations. Monitor and manage department credit card usage and purchasing requests as needed. Other related duties as assigned MARGINAL OR PERIODIC FUNCTIONS: Assists with training on applicable UT processes as needed. Promotes individual professional growth and development by meeting requirements for mandatory/continuing education and skills competency while supporting department-based goals which contribute to the success of the organization; serves as preceptor, mentor and resource to less experienced staff. Adheres to internal controls and reporting structure. Performs related duties as required. KNOWLEDGE/SKILLS/ABILITIES Proficiency with office productivity tools and databases, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to quickly learn and apply new technologies to streamline administrative workflows. Strong verbal and written communication skills, with the ability to draft clear and professional correspondence, prepare polished documents and presentations, and interact effectively with a wide range of stakeholders. Exceptional attention to detail, ensuring accuracy in scheduling, record-keeping, financial processing and departmental communications. Demonstrated initiative and problem-solving skills, with the ability to anticipate needs, identify issues and develop effective solutions. Capacity to thrive in a fast-paced environment, balancing multiple priorities while maintaining flexibility and composure. Excellent organizational and time-management skills, with a proven ability to track tasks and deadlines to ensure timely completion of responsibilities. Collaborative and collegial approach to work, fostering positive relationships across the department and institution; skilled at navigating sensitive situations with professionalism, discretion and empathy. Required Qualifications High school diploma or GED. At least five years of progressively responsible administrative or clerical experience, including two years providing support at the administrative assistant or administrative associate level (or equivalent). Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn new technologies and systems. Strong organizational and time-management skills, with proven ability to manage multiple tasks and priorities. Excellent verbal and written communication skills, with the ability to interact effectively with diverse stakeholders. Experience maintaining confidentiality and handling sensitive information with discretion. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Bachelor's degree in business administration, communications, or a related field. Experience providing direct executive-level administrative support (e.g., managing complex calendars, coordinating travel, preparing reports, and handling correspondence). Prior experience in an academic medical center, higher education, or health care setting. Familiarity with University of Texas administrative, financial and procurement systems (e.g., Define, UT Market, FRMS, PointPlus). Demonstrated experience with budget tracking, purchasing and expense reconciliation. Proven ability to coordinate events, meetings and travel logistics in a professional environment. Advanced proficiency in Microsoft Excel and data management tools. Experience using customer relationship management (CRM) systems to organize, track and manage contacts or projects. Evidence of initiative, problem-solving and process improvement in an administrative role. Salary Range $50,000 + depending on qualifications Working Conditions • Standard office environment • Repetitive use of a keyboard Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Senior Administrative Associate * --- Hiring Department: Disability and Access * --- All Applicants * --- Weekly Scheduled Hours: 40 * --- FLSA Status: Non-Exempt * --- * --- Expected to Continue * --- Location: UT MAIN CAMPUS * --- Job Details: General Notes About Disability and Access and Disability Cultural Center Based in the philosophy that all students should be assured equal access and opportunity, Disability and Access (D&A) works to eliminate physical, instructional and attitudinal barriers by providing reasonable accommodations and fostering awareness within the University community. The Disability Cultural Center (DCC) supports disability community and education for disabled students, faculty, staff and alumni and all members of the University community. The first of its kind in Texas, the DCC works to create and sustain a sense of belonging for disabled people who study, teach and work at UT. In collaboration with campus partners, the DCC strives to create a community where disability is respected and valued as an important part of our campus community, and accessibility is built into the structure and design of all aspects of campus life. To learn more about Disability and Access, please visit ******************************* To learn more about the Disability Cultural Center, please visit *********************************** Purpose The Senior Administrative Associate provides high-level administrative and operational support for Disability and Access (D&A), the Disability Cultural Center (DCC), and Longhorn TIES. This position manages the daily operations of a complex unit with 19 full-time staff and multiple student employees, ensuring efficient processes, accurate recordkeeping, and responsive service to students, faculty, and campus partners. Responsibilities * Administrative Operations: Oversee calendars, email communications, scheduling tools (Bookings), and student record entry in the Clockwork database. * Student & Stakeholder Services: Provide information on disability services, triage calls and walk-ins, review and maintain confidential records, and schedule appointments with discretion. * Program & Office Support: Assist with office functions, special projects, outreach events, staff retreats, and supply management. * Website & Accommodation Processes: Maintain the D&A website and support accommodation processes including letters, housing, exams, extended education, and course load reduction/medical withdrawal requests. * Supervision & Training: Direct and train student associates and office assistants on front desk procedures and data entry; oversee their general office support work. Support operations of the physical DCC space, including monitoring open hours. * Collaboration & Committees: Serve on internal teams and division committees; coordinate with directors and campus departments on record retention policies. * Financial Coordination: Work with business staff to provide information on purchases and expenditures. Required Qualifications Bachelor's degree in business, education, rehabilitation services, technology domain or related field and at least three years' experience in assistive technology and working with students with disabilities at the postsecondary level. The candidate must be familiar with the needs of students with disabilities, assistive technology, software, and programs for individuals with various disabilities. Excellent supervisory and interpersonal, communication skills. The ability to work with varied constituencies. Professional demeanor. Relevant education and experience may be substituted as appropriate. Key Competencies * Strong organizational and multitasking skills * Independent decision-making and initiative * Excellent communication and interpersonal abilities * Ability to handle confidential information with sensitivity * Experience supervising and training student staff Preferred Qualifications Master's degree in education, rehabilitation counseling, technology domain, or a related field and at least three years experience in assistive technology and working with students with disabilities at the postsecondary level. Knowledge of applicable state and federal laws, such as sections 504 and 508 of the Rehabilitation Act, ADA, and copyright law are essential. Familiarity with WCAG, accessible document creation and universal design for instruction. Salary Range $50,000 + depending on qualifications Working Conditions Typical Office Environment Required Materials * Resume/CV * 3 work references with their contact information; at least one reference should be from a supervisor * Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. * --- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. * --- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. * --- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. * --- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. * --- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. * --- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. * --- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: * E-Verify Poster (English and Spanish) [PDF] * Right to Work Poster (English) [PDF] * Right to Work Poster (Spanish) [PDF] * --- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Senior Administrative Associate - UTIG ---- Hiring Department: Institute for Geophysics ---- All Applicants ---- Weekly Scheduled Hours: 25 ---- FLSA Status: Non-Exempt ---- Earliest Start Date: Jan 12, 2026 ---- Position Duration: Expected to Continue ---- Location: PICKLE RESEARCH CAMPUS ---- Job Details: General Notes The Institute for Geophysics (UTIG), an organized research unit in the Jackson School of Geosciences, seeks to hire a Senior Administrative Associate. The position is located at The University of Texas J.J. Pickle Research Campus in northwest Austin. UTIG is one of the three research units of the Jackson School of Geosciences at the University of Texas at Austin. Scientists and students at UTIG conduct expeditionary research in Earth Science in all parts of the world, and are also involved in planetary missions and climate modeling. UT Austin provides an outstanding benefits package including: Competitive health benefits (employee premiums covered at 100%) Voluntary Vision, Dental, Life, and Disability insurance options Generous paid vacation, sick time, and holidays Hybrid work schedule Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) Flexible spending account options for medical and childcare expenses Robust free training access through LinkedIn Learning plus professional conference opportunities Tuition assistance Expansive employee discount program including athletic tickets Free access to UT Austin's libraries and museums with staff ID card Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card For more details, please see: ****************************************** and ******************************************************* This position is part-time at 25 hours per week. Purpose Serve as a Senior Administrative Associate for the Institute for Geophysics. Provide support in the areas of facilities management and procurement. Responsibilities Serve as the ROC Building Manager and Space Coordinator. • Monitor the appearance and condition of the Research Office Complex (ROC) building, shared spaces, and grounds, and coordinate maintenance services through UT Facilities • Process maintenance requests in the UT Works system • Manage annual space usage reporting and support related audits • Serve as the Institute EHS Coordinator and Fire Warden, coordinating safety and emergency coordinator tasks, permitting requirements, and materials disposal • Coordinate building access via issuance of physical keys and management of the electronic keyless entry/access system (BACS/Genetec) • Coordinate and conduct movement of equipment, furniture, furnishings, etc., including office moves and property surplus activities. Conduct facilities and procurement activities in support of research, administration, and events, to include: • Serve as departmental procurement card holder • Process procurements via Amazon.com, UT Market, HEB.com, and other platforms as appropriate • Monitor and coordinate the replenishment of common office supplies and materials in the mail room, kitchen, and other common areas • Manage event site reservation and preparation, including signage and permitting • Assist other administrative staff with internal event setup and teardown • Provide backup support to Seminar Series Coordinator for event setup and hosting. Manage departmental vehicle fleet, to include: • Coordinating maintenance with fleet services • Registration and mileage reporting (CARMA and offline) • Manage UTDRIVER certification program • Issue department fuel cards and vehicle keys • Manage and issue parking permits for authorized UTIG staff and visitors. Support the Institute Inventory Associate during annual inventory scanning and certification. Serves as the alternate/backup receiving representative for the Institute, providing notification and distribution of deliveries and coordinating with Campus Distribution Services as required. Responsible for the receipt and distribution of incoming letter mail in the Institute mail room. Serves as the alternate/backup warehouse operations coordinator, assisting the Warehouse Building Manager with receiving shipments, renovations, and outbound shipments as required. Other related duties as assigned. Required Qualifications Bachelor's degree, with three years of clerical or administrative experience. Strong interpersonal skills and a positive, professional demeanor. Outstanding organizational, problem-solving, and time-management skills, along with a keen eye for detail. Ability to lift and move heavy equipment (up to 100 pounds). Excellent oral and written communication skills. Preferred Qualifications Experience managing a building. Experience conducting procurement activities for a university or state agency. Driving Required Willingness to complete all of the required University of Texas driving courses. Salary Range $50,000 FTE, prorated to $31,250 at 25 hours per week Working Conditions Repetitive use of a keyboard at a workstation, use of manual dexterity. Lift and move standard office files, supplies, and computing hardware, furniture, and equipment up to 100 pounds. This position is 100% in the office on the Research Pickle Campus. Required Materials Letter of interest Resume/CV 3 work references with their contact information; at least one reference should be a supervisor Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English) [PDF] E-Verify Poster (Spanish) [PDF] Right To Work Poster (English) [PDF] Right To Work Poster (Spanish) [PDF] Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the 2020 report here or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX 78701. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Procurement Senior Administrative Associate, Texas Institute for Electronics ---- Hiring Department: Texas Institute for Electronics ---- All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: AUSTIN, TX ---- Job Details: General Notes About Us The Texas Institute for Electronics (TIE) is a University of Texas at Austin-supported semiconductor consortium of state and local government, preeminent defense electronics and semiconductor companies, national labs and nationally recognized academic institutions. Our mission is to develop and execute a state-of-the-art 3D Heterogenous Integration manufacturing technology roadmap, and to provide critical pilot manufacturing capabilities to address national security needs and catalyze domestic economic growth. Join the Texas Institute for Electronics (TIE) and help us push the boundaries in critical semiconductor domains, including advanced packaging, with the aim of reestablishing U.S. prominence in semiconductor manufacturing. With over $1 billion in funding from the US DoD and the state of Texas, we're at the forefront of creating cutting-edge semiconductor manufacturing equipment and processes that will set the course for future advancements in semiconductor logic, memory, heterogeneous integration, chip cooling and more. Situated in the heart of Austin - named “America's Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report - the Texas Institute for Electronics embodies the city's innovative spirit. UT Austin, recognized by Forbes as one of America's Best Large Employers, provides outstanding employee benefits and total rewards packages that include: Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) Voluntary Vision, Dental, Life, and Disability insurance options Generous paid vacation, sick time, and holidays Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) Flexible spending account options for medical and childcare expenses Robust free training access through LinkedIn Learning plus professional conference opportunities Tuition assistance Expansive employee discount program including athletic tickets Free access to UT Austin's libraries and museums with staff ID card Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card For more details, please see Benefits | Human Resources and UT Austin Employee Experience | Human Resources and UT Austin Employee Experience | Human Resources Must be eligible to work in the United States on a full-time basis for any employer without sponsorship. Purpose Support departmental procurement for a semiconductor manufacturing facility by processing purchase requests, resolving vendor issues, and ensuring compliance with university, state, and federal regulations, while maintaining documentation and assisting with project tracking and team support. ResponsibilitiesProcurement: Assist with processing purchase requests for goods and services for small orders including researching issues with outstanding orders, exchanges, and credits from vendors. Verify vendors hold on state and federal systems. Engages with university departments and vendors as needed. Provide guidance and training as needed in areas of responsibility. Manage the departmental purchasing mailbox and ensure timely responses. Compliance & Documentation: Ensure processes align with university, state, and federal regulations, including record retention policies. Maintain documentation and implement best practices. Project tracking and management. Other duties as assigned to include acting as a backup to team members as directed by the supervisor. Required Qualifications Bachelor's degree in business, supply chain management, or a related field or high school diploma/GED with at least 3 years of relevant procurement, purchase order processing, and/or vendor management experience. Small Purchase Order transaction experience at UT. Experience working with semiconductor vendors or in a semiconductor manufacturing work environment. Strong organizational skills with the ability to manage multiple tasks and set priorities. Proficiency in Microsoft Excel and Word, Adobe, and Docusign. Ability to interpret policies and implement procedures effectively. Strong analytical and problem-solving skills. Excellent written and verbal communication skills with a professional demeanor and commitment to customer service. Ability to work independently and collaboratively while maintaining high accuracy and attention to detail. Relevant education and experience may be substituted as appropriate. Salary Range TIE Pays Industry-Competitive Salaries. Working Conditions May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity (ex: using a mouse) Work Shift Monday - Friday (flexible between 7am and 5pm) Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

What we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in. Our Orthopedic team is seeking a highly organized and detail‑oriented Administrative Assistant to provide primary support to our Credentialing team. In this role, you will help manage time‑sensitive documentation, maintain accurate records, and assist with various administrative tasks that keep our operations running smoothly. While your main focus will be credentialing support, you may also collaborate with the broader administrative team as needs arise. The ideal candidate should be a quick learner who is comfortable working in a fast‑paced environment and can adapt to shifting priorities. Strong proficiency in the Microsoft Office Suite-especially Excel, Outlook, and Word-is essential. If you enjoy multitasking, problem‑solving, and contributing to a team‑oriented workplace, this role offers a great opportunity to grow your administrative skill set. Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus: * 100% paid medical premiums for our full-time employees * Generous time off (holidays, preventative leave day, both vacation and sick time - all of which equates to around 37-38 days per year) * The longer you stay, the more vacation you'll accrue! * Longevity Pay (Monthly payments after two years of service) * Build your future with our awesome retirement/pension plan! We take care of our employees! As a world-renowned institution, our employees' wellbeing is important to us. We offer work/life services such as... * Free financial and legal counseling * Free mental health counseling services * Gym membership discounts and access to wellness programs * Other employee discounts including entertainment, car rentals, cell phones, etc. * Resources for child and elder care * Plus many more! Position Summary: Provides general administrative support to a department or group of professionals under general supervision. Performs work that is varied and generally administrative and/or project oriented. Work occasionally requires use of initiative and judgment. This position may provide secretarial support. Departments may provide additional guidance with a departmental position description. Position Key Accountabilities: * Resolves routine inquiries and questions and responds to non-routine correspondence or telephone contacts in area of responsibility within guidelines established by supervisor. * Composes correspondence and memoranda; prepares graphs, tables and manuscripts; prepares reports and presentation materials. * Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines. * Develops filing systems; maintains files, records and reports for assigned area. * Receives, classifies, reconciles, consolidates, and/or summarizes documents and information. * Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures. * May be responsible for or assists with data entry and basic processing for the financial and/or human resources systems. * Schedules meetings and rooms, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes. * May be required to maintain office supplies and equipment. * Screens calls and emails and receives and directs visitors. * Retrieves information from departmental and/or project records and may produce reports. * Handles confidential information and sensitive issues. * Provides back-up for other support staff as needed. * May provide guidance and direction to lower level staff. May train entry level clerical staff. May lead support staff. * May serve as administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities and operations. * May be assigned routine budget or financial responsibilities by supervisor. * May maintain or reconcile financial records/reports. * Advises on policy and processes as assigned by supervisor. Is responsible for making routine decisions and judgment calls. * Other duties as assigned. Certification/Skills: Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required. Use of University financial systems may be required. Minimum Education: High School diploma or equivalent. Associates degree preferred. Minimum Experience: Four (4) years related work experience required. Prior experience with scheduling, maintaining calendars, and travel itineraries required. Prior experience preparing meeting materials or general reports preferred. Physical Requirements: Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects. Security Sensitive: This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4. Veteran Information: Military occupations that relate to the initial selection criteria and registration or licensure requirements for this position may include but are not limited to: 001802, 2605, 0111, 3F561,68G, 70A, 70B, 70E. For a complete list please visit *************************** Residency Requirement: Employees must permanently reside and work in the State of Texas.

Under direct supervision, provides general administrative support to a department or group of professionals. Responsible for all on-site general administrative support duties to include gathering data, special projects and general office duties as assigned. Knowledgeable in office management and administrative procedures. Ability to maintain confidentiality. Possess knowledge of standard technology and software. Strong organizational and time management skills with ability to meet deadlines. Possess excellent verbal, written and interpersonal communication skills. EDUCATION: High school diploma or GED is required. EXPERIENCE: Five (5) years of related experience is required. Provides general administrative and clerical support including all routine correspondence, mailing, scanning, faxing and copying and maintaining filing systems. Assists in the preparation of regularly scheduled reports. Answers phone calls and responds to inquiries. Manages calendars; schedules and coordinates meetings, appointments and travel arrangements as assigned. Maintains office supplies for the department. Processes payments requests, purchase orders and travel arrangements as needed. Lab Ordering and update ordering spreadsheet weekly. Organize monthly seminar series. Maintain and update asset list for the center. Update center calendar with UTHSCSA community events and news. Assist with website updates. Assist in the preparation of the quarterly newsletter. Assist with center events (Staff Retreat and Scientific Retreat). Performs all other duties as assigned.