Administrative Coordinator jobs at University of Texas System - 55 jobs

Minimum Qualification: Bachelor's Degree or equivalent and two years of related experience. Preferred Qualifications: * PeopleSoft FMS * Experience with travel authorizations, travel reimbursement, employee reimbursement, and vendor payments. Job Description: To provide professional and administrative coordination of human resource and financial management activities. Job Duties: * Responsible for providing timely status updates. Respond to employee inquiries regarding travel, accounts payable, and purchasing policies, and assist with modifying requests if necessary. * Interacts with customers to effectively resolve problems and assist with questions regarding the entity's policies, procedures, and operations. * Identifies operational problems and implements changes to provide solutions. * Adheres to internal controls established for the department. * Strong attention to detail with the ability to spot errors and discrepancies. * Excellent communication skills, both written and verbal. * Ability to explain complex policies in simple terms to non-experts. * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). * Ability to handle confidential information with discretion. * Strong organizational skills with the ability to manage multiple tasks simultaneously. Salary Range: Commensurate with experience Work Schedule: Monday through Friday, 8 am to 5 pm, and as needed on occasion. Equal Employment Opportunity UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Compensation

Job Title Administrative Associate III Agency Texas A&M University Department Dean Of College Of Architecture Proposed Minimum Salary $17.50 hourly Job Type Staff Job Description A Glimpse of the Job The Administrative Associate III, under general supervision, performs daily office support activities to ensure efficiency and effectiveness for the Office of the Dean in the College of Architecture. Promotes a respectful, positive, and welcoming environment. Maintains professional staff and client relationships. What You Need to Know Pay: $17.50 - $23.49 / hour Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section. Opportunities to Contribute Clerical Performs daily office support activities to ensure efficiency and effectiveness for the office. Greets visitors, answers and screens calls, provides general information and referrals and tracking and answering email in a professional and respectful way. Supports staff and/or administration with general operations tasks. Including travel arrangements and entering pre and post travel information and expenses for requests and reports. Provides technical information regarding administrative procedures, services, or programs. Performs word processing, desktop publishing, presentation, spreadsheet, and data management activities. May create surveys and track responses (Qualtrics or Google Forms). Prepares, modifies, and verifies documents. Performs editing and proofreading with a high level of accuracy. Makes arrangements and provides logistical support for meetings, appointments, conferences, and events. Includes scheduling conference rooms, setting up video conferences, ordering food and providing support during and after events. Office Maintenance Assists with coordinating office supply inventory and equipment maintenance. Orders College of Architecture swag. May deliver, pick up, documents, supplies, equipment, or materials. Maintains a variety of administrative records. May update website for college and maintain contact lists, org charts, various logs (golf cart, phone, email) and assist with records retention management. Ability to walk and drive golf carts between buildings to transport people, correspondence or objects from one building to another. Performs mail services including receiving, sorting and routing. Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies. Student Worker Supervision Coordinates activities and assigns work to student workers and support staff. Participates in the hiring training, and supervision of student workers. Qualifications Required Education and Experience High school graduation or any equivalent combination of education and experience. Three years of experience in general office or clerical work. Knowledge, Skills, and Abilities Ability to work with sensitive information and maintain confidentiality. Working knowledge of word processing, spreadsheet, and database applications. Strong verbal and written communication skills. Strong interpersonal and organizational skills. Maintains professionalism and composure. Ability to be proactive. General office skills, competency with technology and digital applications, and attention to detail. Ability to multitask and work cooperatively with others. Who We Are The Texas A&M College of Architecture offers undergraduate and graduate professional programs to prepare individuals to enter the professions of architecture, landscape architecture, construction management, urban and regional planning. The planning, design and construction of the world's buildings, cities and landscapes involve a variety of professional skills. The faculty of architects, urban planners, landscape architects, engineers, computer scientists, constructors, lawyers, historians, and artists, in collaboration with educators in the language, philosophy and culture and natural and social sciences, help students develop an understanding of the physical, social, economic and political forces that shape our environment. To learn more about the College of Architecture, please visit us at ********************** Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leave and at least eight hours of paid vacation each month Automatic enrollment in the Teacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more Educational release time and tuition assistance for completing a degree while a Texas A&M employee Living Well, a program at Texas A&M that has been built by employees, for employees Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Administrative Associate II Agency Texas A&M Agrilife Research Department Agricultural Economics Proposed Minimum Salary $19.71 hourly Job Type Staff Job Description The Department of Agricultural Economics provides academic programs, research, and outreach in support of students, faculty, and stakeholders. The department relies on strong administrative support to ensure effective human resources operations and successful departmental activities and events. We are seeking an Administrative Associate II to provide administrative and operational support for departmental human resources services and event coordination. This position supports recruitment and personnel processes, assists with departmental events and meetings, and serves as a point of contact for routine administrative inquiries. Responsibilities General Administrative Support * Prepare correspondence, reports, forms, and spreadsheets using standard office software. * Maintain calendars, schedule meetings, and monitor shared email inboxes. * Assist with purchasing, travel documentation, and basic financial processing in accordance with departmental and university procedures. * Maintain files and perform other duties as assigned. * Provide administrative support to the Head of Department Event & Meeting Coordination * Assist with planning and execution of departmental events, meetings, trainings, and workshops. * Coordinate logistics such as room reservations, catering, technology needs, parking, and materials preparation. * Prepare agendas, correspondence, sign-in sheets, and other event-related materials. Faculty Affairs & Recruitment Support * Serve as a point of contact for routine Faculty Affairs-related inquiries and route complex matters as appropriate. * Assist with recruitment and hiring processes, including preparing job postings, coordinating interviews, and assembling search materials. * Coordinate travel, accommodations, and other logistics for job candidates, including scheduling itineraries and communicating details with candidates and search committee members. * Assist with onboarding and offboarding processes by preparing documentation and tracking required forms. * Enter, verify, and maintain personnel-related data in HR systems in accordance with university policies. * Maintain confidential personnel files and records. Required Education and Experience * High school diploma or equivalent combination of education and experience. * Two years of related administrative or office support experience. Preferred Qualifications * Experience supporting human resources or recruitment activities. * Experience coordinating events, meetings, or candidate visits. * Familiarity with Texas A&M University systems such as Workday or similar administrative platforms. * Experience handling confidential information. Knowledge, Skills, and Abilities * Strong organizational and time-management skills with attention to detail. * Effective written and verbal communication skills. * Strong customer service orientation. * Ability to manage multiple priorities and meet deadlines. * Ability to maintain confidentiality and exercise sound judgment. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: Academic Staff Employment Type: Regular Job Profile: Research Administrative Spec The Department of Medical Physics is seeking a Research Administrative Specialist to join our friendly, supportive and exceptional team and provide research administrative support. This position serves as the primary contact for post-award support to faculty, researchers and trainee investigators. This position will support a funding portfolio for the Department of Medical Physics. Responsibilities include working with principal investigators and research staff to budget, monitor expenditures, create projections and reconcile financial data for accounts. This will include processing and/or approving accounting transactions. * This position is full or part-time, 80%-100% * This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. * The work schedule is flexible and will be determined at the time of hire. Business hours are Monday through Friday 8:00am - 4:30pm. Key Job Responsibilities: * Works collaboratively with researchers to prepare non-technical materials for proposals, drafting contracts or agreements for review, and/or advising award setup * Assures compliance with grant, contract or agreement requirements and determine whether objectives are being met * Serves as department effort coordinator * Serves as a liaison and expert resource for researchers regarding the interpretation of policy and procedure related to overall sponsored project management * May identify funding opportunities and disseminate to principal investigators * Leads researchers in the preparation and/or maintenance documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements * Maintains and monitors grants and contract budgets Department: School of Medicine and Public Health, Department of Medical Physics Medical physics was established as a specialty focus within the University of Wisconsin School of Medicine and Public Health, creating the first and only basic science Department of Medical Physics of its kind in the country. Faculty within the department have a scholarly focus on discoveries and inventions in imaging and therapy systems, that lead to scientific translation into clinical trials or to industrial translation to create products through collaboration or via new venture entrepreneurship. Medical physics is led by 30 core faculty with 45 affiliate and 14 emeritus faculty members, with many having joint appointments in clinical departments such as Radiology and Human (Radiation) Oncology. Compensation: The starting salary for the position is $60,000 annually but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage. Preferred Qualifications: * Experience or coursework in accounting, business, mathematics, or finance * Experience interpreting and analyzing financial data and/or experience with research administration in an academic setting * Effective oral and written communication skills, independent problem solving and analytical skills. * Excellent attention to detail required. * Effective organizational skills as well as a service-oriented approach. Education: Bachelor's Degree Preferred How to Apply: For the best experience completing your application, we recommend using Chrome or Firefox as your web browser. To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials. Important: The application has only one attachment field. Upload all required documents in that field, either as a single combined file or as multiple files in the same upload area. Upload required documents: * Cover letter * Resume Your cover letter should address how your training and experience align with the qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work. Contact Information: Gabby Fisk, ************** Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: Academic Staff Employment Type: Regular Job Profile: Administrative Specialist Under the supervision of the Office of Social Health Sciences and Programs (OSHSP) Executive Assistant and close collaboration with the Administrative Director, the Administrative Assistant provides comprehensive administrative support to the Wisconsin Partnership Program team. Key responsibilities include: Serving as WPP's primary point of contact: The Administrative Assistant works closely with colleagues across WPP and consults with the Administrative Director to establish priorities. Serving as WPP's primary point of contact, the Administrative Assistant responds to and directs inquiries from faculty, staff, community organizations and the public, and oversees WPP's shared email account to ensure timely and accurate responses. Supporting grants management processes: The Administrative Assistant collaborates with the Operations and Finance teams to implement WPP's grants management policies and procedures and contribute to process improvements. This position oversees an extensive grant application and award database, and following training, assists applicants, grantees, reviewers and staff in accessing and using the database. Key responsibilities include bundling application and reporting documents, entering review assignments, reporting requirement logs, and grant contacts; and processing amendments and related correspondence. Coordinating governance committee and other meetings and events: The Administrative Assistant supports WPP's two governance committees and is responsible for managing meeting schedules and coordinating logistics, including preparing materials, securing space, arranging web conferencing, and taking notes and drafting minutes. This position ensures compliance with Wisconsin's open meetings and public records laws by posting meeting agendas and minutes as required. Additionally, the Administrative Assistant provides scheduling support for colleagues and assists with meetings and event coordination. Maintaining administrative processes: The Administrative Assistant supports WPP's document sharing and filing systems, project and contact management systems, and coordinates in-person and virtual events throughout the year, including meetings, applicant information sessions and grantee orientations and learning collaboratives. This position also processes payments, reimbursements and similar financial transactions in a timely manner; coordinates staff travel; orders computer equipment and supplies; and enters and runs reports. Other responsibilities: The Administrative Assistant provides administrative support for other SMPH programs and initiatives as assigned by the OSHSP Executive Assistant. * This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. Knowledge, Skills, and Abilities: * Highly proactive, service oriented, and efficient professional with a strong commitment to teamwork and the organizational goals and mission. * Demonstrated ability to manage multiple priorities and deadlines effectively. * Strong written, verbal and interpersonal communication skills. * Proven ability to work independently and adapt to changing priorities. * Proficiency in Microsoft Office 365, including Outlook, Word, Excel and PowerPoint. Key Job Responsibilities: * Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies * Serves on committees and attends meetings, representing the interests of the unit or program * Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems * Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s) * Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success Department: School of Medicine and Public Health, Wisconsin Partnership Program, Administration The Wisconsin Partnership Program (WPP) is a unique grantmaking program in the UW School of Medicine and Public Health (SMPH) Office of the Associate Dean for Social Health Sciences and Programs (OSHSP) committed to improving health and advancing health equity in Wisconsin through investments in community partnerships, education and research. Grants awarded since 2004 propel medical and public health research and discovery, prepare future physicians and public health leaders, and improve health and advance health equity across Wisconsin communities. WPP was established at the SMPH as the result of a generous endowment gift from Blue Cross Blue Shield United of Wisconsin (BCBS) and approved by the Wisconsin Insurance Commissioner's Order of March 2000 when BCBS converted from a nonprofit service corporation to a stock insurance corporation. The proceeds from the sale of the company were distributed equally between the SMPH and the Medical College of Wisconsin. WPP's approach to grantmaking has harnessed the power of academic research combined with community knowledge to address some of Wisconsin's most pressing and complex health challenges. Our principles and practices are integrated with the time-honored concept of the Wisconsin Idea, recognizing the tremendous opportunity to bridge the knowledge and resources of the university with communities to improve life within the state of Wisconsin and beyond. Our mission and work are strongly aligned with the SMPH mission to advance health through innovative research, outstanding education and remarkable service to communities. Compensation: * The starting salary for the position is $55,000 annually but is negotiable based on experience and qualifications. * Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage. SMPH Academic Staff Benefits Flyer Required Qualifications: * Minimum two years of experience in administration, operations or office support. * Demonstrated experience: * Managing multiple professional calendars. * Scheduling and coordinating meetings or events, including experience with virtual collaboration tools such as Zoom, MS Teams or similar. * Managing data in databases, such as those used for grants, project or customer relationship management, to include entering data and creating structures and workflows. * Processing payments, reimbursements or similar financial transactions in a timely manner. Preferred Qualifications: * Experience working in a community-based organization, governmental or tribal public health agency, university or academic institution, philanthropic foundation, or health care setting. * Experience with grants administration. * Knowledge of or experience with Wisconsin's open meetings and public records laws requirements. * Experience with University of Wisconsin System or UW Health administrative, financial or research systems, such as Workday and RAMP. Education: Bachelor's Degree preferred. How to Apply: To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials. Important: There is only one attachment field. All required documents must be combined into a single file and uploaded in that field. Required documents: * Cover letter * Resume Your cover letter should address how your training and experience align with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected. University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work. Contact Information: Kim McFarlane, ******************** Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Job Title Administrative Associate III - Medical Records - PRIMARY Agency Texas A&M University Department Vet Med-Teaching Hospital Proposed Minimum Salary $15.85 hourly Job Type Staff Job Description Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Who we are The Veterinary Medical Teaching Hospital (VMTH) includes the Small Animal Hospital ************************************************************************************************* and the Large Animal Hospital ************************************************** both of which are dedicated to the total well-being and care of a pet throughout its lifetime. We work with great people, great clinicians, and great educators with a passion for animals and educating others that allows us to provide total care for animal patients while helping to train the next generation of veterinarians. What we want The Administrative Associate III, under general supervision, performs technical clerical work within the Medical Records department of the Veterinary Medical Teaching Hospital. Serves as liaison between medical facilities, doctors, students, staff, referring veterinarians and clients. Works under general supervision and provides complex administrative support work. What you need to know Pay: $15.85 an hour Special Instructions: A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents. Qualifications Required Education and Experience High school graduation or an equivalent combination of education and experience. Three years of experience in general office or clerical work. Preferred Qualifications Associates Degree in Business Administration, Medical Records Management, or Health Information Technology. Specialized training in medical terminology, work experience in a medical setting-may be hospital, veterinary hospital, other health care settings. Three years of related experience in administrative supporting job duties to include medical records or sensitive records management. Medical Office Administration Certificate, Medical Records Certification, Medical Records/Coding Certification. Special Knowledge, Skills, and Abilities Ability to work cooperatively with others. Microsoft Office Proficient. Strong oral and written and interpersonal communication skills. Ability to work with animals, hay, and dust. Responsibilities Imaging Receives all images from rDVM's and clients, uploads them into PACS, and informs appropriate clinicians that the images have been received and have been uploaded int the PACS system. Receives requests for images, obtains the appropriate release, downloads images to a CD/DVD, and mails to the requestor or emails to the appropriate email address provided by requester. Follows up with client or RDVM to assure quality and ability to view images and make any appropriate changes. Medical records email and VMIS fax log Retrieves and reviews all emails and faxes, downloads all records and lab results, converts to PDF, and attaches to corresponding case in VMIS. Forwards all records, lab results and communications to the appropriate person and service. Places all communications into the corresponding case in VMIS. Reviews all failed delivery notices, contacts recipient, updates account accordingly and resends. Reviews all Medical Records requests and insurance requests, acquires necessary release, places communication on appropriate VMIS case, and fulfills requests. Posts information to agency records and modifies forms or records. Verifies, processes and reviews forms, reports, and other documents related to medical records, hospital policy and procedures. Administrative Support and Medical Records Management Assists with gathering documents for Open records requests and compliance requests from the Texas Board of Veterinary Examiners. Provides technical information regarding administrative procedures, services, or programs. Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies. Maintains a variety of fiscal, administrative, medical & academic records. Posts information to agency records and modifies forms or records. On occasion, coordinates activities and assigns work to student workers and support staff. Maintains integrity of sensitive medical record information and maintain patient/client confidentiality. Maintains office supplies and equipment. Maintains office reference materials including online office materials. Communication (Phone, email, client/rDVM portal) Assists in answering and completing all phone requests from in-house clinicians, clients, referring veterinarians. Office Assistance Uses office machines and faxes and mail to send/find referring vet info not available on VMIS. Delivers records to pharmacy and doctors/departments. Searches diagnoses for doctors/students, pulls records that apply (some in storage) in a timely manner. Assists with ownership changes, duplicate accounts, and case numbers. Changes address info, if necessary. Conversion of Paper-based records to EMR Pulls designated medical records and prepares them for scanning by removing all staples, paper clips, clips and makes sure all folded pages are unfolded. Edits all scanned records and releases case numbers into VMIS. Discharged Records from Admission Desk Puts records in numerical order, stamps date received, removes visits from discharge screen and makes a tape of the case numbers for manual backup of any missing visits. Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leave and at least eight hours of paid vacation each month Automatic enrollment in the Teacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more Educational release time and tuition assistance for completing a degree while a Texas A&M employee Living Well, a program at Texas A&M that has been built by employees, for employees Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume' or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Administrative Associate I Agency Texas A&M University Department Biology Proposed Minimum Salary $15.85 hourly Job Type Staff Job Description Here's a Glimpse of the Job The Administrative Associate I performs general office support duties to ensure efficient daily operations and provide administrative assistance to staff, faculty, and students. Opportunities to Contribute Manages front‑office operations by answering phones and public inquiries, assisting walk‑ins including students, faculty, and staff, and providing general customer service support. Supports student course logistics by accepting late homework, rescheduling students into same‑week makeup labs, coordinating disability services exams, and maintaining required course exam and record retention files. Provides administrative and clerical support to the Senior Office Associate, Associate Director, Technical Lab Coordinator, faculty, and teaching assistants with administrative projects, reports, databases, scheduling, and office procedures. Handles course and office materials management including ordering and receiving course materials, assisting with office supplies and equipment, maintaining the order database, and filing records for the Introductory Biology Program. Maintains academic and operational documentation by updating office procedure manuals, regulations, T.A. training handbooks, and related instructional or operational materials. Supports exam and instructional logistics through copying, scantron management, key production, MARS coordination, and secure filing of exams and exam records. Qualifications High school graduation or any equivalent combination of education and experience. One year of experience in general office or clerical work. Working knowledge of word processing and spreadsheet programs. Interpersonal skills. Keyboarding skills. Ability to multi-task and work cooperatively with others. A well-qualified candidate for this position will also possess: More than one year of experience in general office or clerical work. Adobe photoshop, Microsoft Word and Excel. Salary: $15.85 per hour What you need to do Apply! Submitting a cover letter, resume'/CV to assist us with the review process. You may upload these documents on the application under CV/Resume. Why Texas A&M University? Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. The Department of Biology at Texas A&M University is responsible for research and teaching within the vast disciplines of the biological sciences, from molecular cell biology to ecology and evolutionary biology. Our faculty perform cutting-edge research in a wide array of biological sciences in the laboratory and in the field. Our graduate research programs prepare scientists for careers in academia, industry and government and enhance our understanding of the central role of biological systems in the global environment. Our undergraduate students gain a firm foundation in modern biological sciences to prepare them for a multitude of careers that depend on a solid understanding of biology. To learn more, please visit us at ************************** We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leave and at least eight hours of paid vacation each month Automatic enrollment in the Teacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more Educational release time and tuition assistance for completing a degree while a Texas A&M employee Living Well, a program at Texas A&M that has been built by employees, for employees Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Administrative Coordinator I Agency Texas A&M University Department Residence Life And Housing Proposed Minimum Salary $3,750.00 monthly Job Type Staff Job Description Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Who We Are The Department of Residence Life is housed within the Division of Student Affairs. It is comprised of 60+ full-time staff and over 400 total staff members. We offer a fast paced, student centric and academically focused environment where each staff member has the opportunity to make a difference in the lives of residential students. Click here to learn more about our department and work. What We Want Are you looking for a role within one of largest student-centered units of our university? We are looking for an Administrative Coordinator I to join our unit. The Administrative Coordinator I is responsible for providing administrative, organizational, data entry, data verification, accounting, and customer service skills to the Housing Assignments Office and other units within the Department of Residence Life. They provide direct support to HAO Coordinator and indirect support to Associate Director. The Administrative Coordinator I is responsible for all housing assignments and billing for different contracted semesters using enterprise level software. Other duties include serving as an information resource to all students, parents, guests, and colleagues who call, visit, and communicate with the Housing Assignments Office. If you have the desired skills and this description appeals to you, we encourage you to apply for this position. What You Need to Know Salary: Starts at $45,000/annually Cover Letter and Resume: A cover letter and resume are strongly recommended. You may upload them on the application under the CV/Resume section. Schedule: This position will work Monday-Friday, 8am - 5pm with a one-hour lunch break. Weekend of evening work may be required occasionally. Location: This position is onsite at our College Station campus. Qualifications Required Education and Experience: * Bachelor's degree or equivalent combination of education and experience. * Two years of experience in office administration. Required Licenses and Certifications: * Notary Public (or ability to obtain within 6 months). Required Knowledge, Skills, and Abilities: * Knowledge of word processing, spreadsheet, database, and presentation applications. * Ability to multitask and work cooperatively with others. * Interpersonal and communication skills. * Planning and organization skills. * Detail oriented. * Ability to meet deadlines and maintain a high level of accuracy, professionalism, and a customer service orientation. * Must be literate in the English language and able to comprehend, give, and follow both written and verbal instructions. Preferred Qualifications: * Bachelor's degree and more than two years of experience in higher education, student housing, or customer service. * Background in office environments with much time spent in contact with students. * Proficiency in StarRez, Zendesk, and current versions of Microsoft Office Suite. * Ability to provide exceptional service to many customers at the same time. * Bilingual in Spanish. Responsibilities Customer Service: * Serves as a primary housing information resource for students, families, prospective students, and campus partners via email, phone, chat, and in person. Manages housing communication channels, oversees front desk operations, and serves as the first point of contact when student staff are unavailable. Trains, advises, and coaches Student Assistants to ensure accurate, timely, and professional customer service. Administration: * Maintains, verifies, and updates housing records across multiple systems to ensure data accuracy and compliance. Determines room assignments for the Residence Halls and White Creek Apartments for multiple terms. Is responsible for knowing, explaining, and completing multiple housing processes. Researches and resolves discrepancies and makes needed updates and corrections. Compiles data and retrieves historical records to resolve disputes and provide information as requested. Updates card access using the controlled access system. Completes special projects as needed. Communication: * Communicates and collaborates with Residence Life staff to complete assignments processes. Is responsible for keeping all members of the Housing Assignments Office up to date on process changes. Serves as an information resource to other campus departments. Recruits and markets to prospective students. Is responsible for maintaining confidentiality. Makes recommendations for process improvement or administrative changes. Develops, updates, and shares process manuals to ensure adherence to policies and procedures within the department and office. Transactions: * Ensures timely and accurate billing. Responsible for validating and maintaining student billing records. Processes charges and makes adjustments using prorate tools and manual entry methods as needed. Runs and reviews daily reports for successes and failures as well as monthly reconciliation files. Verifies and uploads billing files to Student Business Services. Monitors payment provider system to updates transactions, process errors, and refund duplicate payments. On occasion, assists with purchasing for office. Development: * Serves as a backup to other Customer Service Associates and other Residence Life offices as needed including Conferences and Guest Services, Corps of Cadets, and University Apartments. Attends trainings and provides training for system operations as needed. Trains staff new to the Assignments Office in regard to housing operations and information, including professional staff and student staff. Serves on departmental, division, and/or university committees with approval from supervisor. Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. * Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums * 12-15 days of annual paid holidays * Up to eight hours of paid sick leave and at least eight hours of paid vacation each month * Automatic enrollment in the Teacher Retirement System of Texas * Health and Wellness: Free exercise programs and release time * Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more * Educational release time and tuition assistance for completing a degree while a Texas A&M employee * Living Well, a program at Texas A&M that has been built by employees, for employees Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume' or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Administrative Associate for Department of Computational, Engineering, & Mathematical Sciences Agency Texas A&M University - San Antonio Department Department of Computational, Engineering, and Mathematical Sciences Proposed Minimum Salary $17.50 hourly Job Location San Antonio, Texas Job Type Staff Job Description The Administrative Associate provides advanced administrative support for the Department of Computational, Engineering, & Mathematical Sciences. The role involves managing departmental communications and calendars, coordinating faculty and student-related processes, and handling key administrative, financial, and logistical tasks. Salary: $17.50 hourly Responsibilities: Communication & Coordination: * Serve as a primary point of contact for the department, manage correspondence for the department chair and faculty, and coordinate faculty and student meetings. Personnel & Hiring: * Support faculty and staff hiring, including posting jobs, managing applications, scheduling interviews, and assisting with onboarding processes. * Track and process approvals for new hires, reappointments, and terminations. Office & Records Management: * Maintain confidential personnel files, departmental records, and office assets. * Handle daily office duties and serve as a liaison between students, faculty, and administrators. Financial & Logistical Support: * Process travel requests and expense reports, manage procurement card reconciliation, and handle supply ordering. * Coordinate meetings, events, and special projects. May require work beyond normal office hours and/or work on weekends. This position may supervise student workers. This is not a remote position. The selected candidate will be required to work on campus. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal background check. Required Education and Experience: * High school diploma or higher in related field. * Five years (5) of related experience. Knowledge, Skills, and Abilities: * Proficiency in Microsoft Office Suite (Word, Excel, etc.). * Excellent written and verbal communication, organizational, and interpersonal skills. * Ability to handle confidential information and work independently. Applicant Instructions: Please make sure to provide the following documents: * Cover Letter * Resume / CV * Professional References For detailed instructions on how to apply for any position on our website, please use the following link: ***************************************************************** Summary of Employee Benefits: *************************************************************************** Texas A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities. Please ensure that all required documents are uploaded prior to submitting the application. Once the application is submitted, no changes or revisions can be made. If you have issues with adding documents to your application, please contact HR at ************. In compliance with ADA, if accommodations are needed for the application process, please contact HR at **************. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title ASAP2TEACH Program Administrative Associate V Agency Texas A&M University - San Antonio Department Department Of Educator & Leadership Preparation Proposed Minimum Salary Commensurate Job Type Staff Job Description The ASAP2TEACH Program Administrative Associate V is responsible for maintaining office records including faculty and student files, purchasing, and budgeting; travel requests and vouchers; grant data, and faculty related information. The administrative assistant performs other activities as needed including preparing travel requests and vouchers; preparing workload reports; placing supply orders; assisting business partners or stakeholders; taking meeting minutes; and compiling reports that may be required by university grant administration or external agencies This is a grant funded position. Grant funded positions are time-limited and are contingent upon sufficient grant funding. Responsibilities: * Maintains records related to the activities of the grant. * Budgetary Processes. * Screens calls and make appointments for the Project Director. * Handles correspondence and prepares reports. * Maintains office equipment and assists in acquiring supplies. * Maintains active files and assists in the processing of related program information. * Assists with correspondence and maintenance of hiring files. * Assists in the preparation of travel requests and vouchers. * Prepares workload reports. * Verifies schedules. * Performs other duties as assigned. Education and Experience: * High school diploma or higher in related field. * Five (5) years of related experience. Knowledge, Skills, and Abilities: * Knowledge of word processing, spreadsheet, and database applications. * Knowledge of accounting and budgeting for the department. * Ability to multitask and work cooperatively with others. * Excellent written communication, analytical, interpersonal, and organizational skills. * Ability to work in a high-stress environment. * Ability to work with sensitive information and maintain confidentiality. * Ability to work independently once given a project. Applicant Instructions: Please make sure to provide the following documents: * Cover Letter * Resume / CV * Professional References For detailed instructions on how to apply for any position on our website, please use the following link: ***************************************************************** Summary of Employee Benefits: *************************************************************************** Texas A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities. Please ensure that all required documents are uploaded prior to submitting the application. Once the application is submitted, no changes or revisions can be made. If you have issues with adding documents to your application, please contact HR at ************. In compliance with ADA, if accommodations are needed for the application process, please contact HR at **************. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Posting Number S06817P Position Title Administrative Coordinator Functional Title Compliance Coordinator Department Institutional Compliance Salary Range $57,500 to $58,900 depending on qualifications Pay Basis Monthly Position Status Regular full-time Location Richardson Position End Date (if temporary) Posting Open Date 01/12/2026 Posting Close Date 02/06/2026 Open Until Filled No Desired Start Date 02/16/2026 Job Summary The UT Dallas Office of Institutional Compliance is currently hiring a Compliance Coordinator to join our team. Reporting to the Assistant Vice President, the Compliance Coordinator will provide departmental administrative, fiscal, and operational support and assist the development, implementation, and operation of UTD's Institutional Compliance Program. Position Information * FLSA Status: Nonexempt * Salary Grade: 13 * Anticipated Salary Range: $57,500 to $58,900 depending on qualifications. * Successful candidates must meet the minimum requirements for education, experience, knowledge, skills, and abilities for the position. Minimum Education and Experience Requirements: Bachelor's degree from an accredited institution and three years of administrative experience, including at least one year of compliance and/or budget management experience; or equivalent combination of education and experience. Competencies (required knowledge, skills, and abilities): * Analytical and Problem-Solving: Ability to analyze complex data and information, identify patterns and trends, make data-driven decisions, and develop appropriate solutions; and ability to analyze incidents, identify risks, and recommend appropriate actions that align with organizational objectives. * Communication and Interpersonal: Ability to communicate effectively and considerately in an environment with a wide range of stakeholders, including students, faculty, staff, administrators, third parties, and external agencies; and foster collegiality, build partnerships, and work collaboratively with others to meet shared objectives. * Organization and Planning: Ability to manage multiple projects concurrently, prioritize, plan, and schedule tasks effectively, ask for assistance when needed, follow procedures, ensure accuracy in documentation and data, correct own errors, and produce consistent and timely professional work. * Position Specific: Proficiency with interpreting, applying, and monitoring organizational policies; proficiency with writing, summarizing, and analyzing complex information in an understandable and accurate manner; proficiency with Microsoft Office Suite or related software; experience working with electronic records and managing confidential, private information; ability to organize workflow and coordinate activities; ability to work independently and as part of a team; and willingness to receive feedback and adapt in the pursuit of professional growth. * Professionalism: Ability to act with integrity; exercise sound judgment and discretion; treat others with respect and consideration regardless of their status or position; maintain confidentiality; accept responsibility for own actions; and follow through with commitments. Note: All applicants are required to submit a cover letter and resume demonstrating how the applicant meets the minimum qualifications, required competencies (knowledge, skills, and abilities), and preferred qualifications. Minimum Education and Experience Bachelor's degree in Business Administration with three years of administrative experience; or equivalent combination of education and experience. Preferred Education and Experience Preferred Qualifications: * Proficiency with or the ability to quickly learn PeopleSoft's Human Capital System and Financial Management System, PeopleAdmin talent management system, eProcurement, and Case IQ. * Proficiency with or the ability to quickly learn analytics dashboard software. * Ability to develop and implement educational and training programs with effective presentation and facilitation skills and ability to adapt those skills to a variety of audiences. * Budget management experience. * Communications or marketing and event planning experience. * Demonstrated experience managing, coordinating, and/or supporting a compliance functional area or program, preferably working in an institution of higher education. * Qualified internal applicants are encouraged to apply and will be given preference. Other Qualifications To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position. Essential Duties and Responsibilities The Compliance Coordinator will be responsible for administrative, fiscal, and operational activities of the Office of Institutional Compliance as well as assisting with the development, implementation, and operation of UTD's Institutional Compliance Program. Duties and Responsibilities: Administrative & Office Management * Function as department's liaison to budget, human resources, payroll, and other units. * Manage departmental budget and monthly account reconciliation via PeopleSoft; prepare purchase orders, vouchers, deposits, transfer of funds, and other expenditures; coordinate travel arrangements and reconcile OneCard reports for staff. * Assure effective operations, accurate data, and security of assets using sound financial and business practices and appropriate internal controls. Comply with applicable laws, regulations, policies, and procedures. * Coordinate office maintenance, including record storage, shredding, and ordering and organizing of supplies, general care for the department suite and kitchenette, and reporting service requests for the copier. Maintain computer inventory and complete annual inventory. * Complete new hire and employment related documents for staff. Coordinate department onboarding for all new employees. * Maintain calendars and manage organization and preparation for meetings, events, and programs including securing space, arranging travel, ordering materials, preparing agendas, taking minutes, and distributing reports. Communication and Outreach Activities * Assist with program research and development as part of the university's institutional compliance program, including assessment and review of campus programs within Compliance Support, Equal Opportunity and Title IX, Prevention Education and Clery Compliance, and Youth Protection. * Manage our departmental Lunch & Learn/Tea & Lunch professional development program, and coordinate marketing and communication awareness campaigns/programs regarding institutional compliance requirements as well as upcoming education programs or professional development offerings to the campus community. * Assist with the facilitation and resolution of barrier reports and accommodation requests from visitors in accordance with departmental procedures and university policies, including case management documentation, monitoring, and data analysis. * Provide backup communications support for UTD's General Compliance Education Programs, including Annual and New Hire, Ethics & Compliance Hotline, Equal Opportunity & Title IX case management system, Prevention Education and Clery Compliance case management system, and Youth Protection Programs. * Build expertise and keep abreast of policy and procedural changes that will affect the scope or practice of compliance/risk management, including emerging regulatory obligations and trends, through meaningful and continuing engagement as well as professional development on best practices, leadership, program development and assessment, and institutional risk and compliance management. Assessment & Analysis * Assist in ongoing internal monitoring of compliance activities (e.g., accurate documentation and records in case management systems; required training for department and campus community; other outreach activities; compliance reporting and ad-hoc requests) and provide ongoing updates to departmental leadership, designated departmental staff, applicable stakeholders, and other administrators as necessary and appropriate. * Coordinate ongoing institutional compliance program data, which may include working with high-risk areas stakeholders for content and deliverables; prepare and update reporting documents. * Manage compliance log/electronic management system for Risk Management Plans ("RMP") and Quarterly Compliance Reports ("QCR") as well as reported instances of non-compliance and/or concerns; track and monitor timely submission and response. * Coordinate and prepare relevant metrics for regular reporting to management and ad-hoc requests. * Provide data analysis and reporting support for OIC operations. Other * Perform other related duties and participate in special projects as assigned. Physical Demands and Working Conditions Physical Demands and Working Conditions * Work is primarily sedentary in nature and performed in a standard office environment. * The noise level is quiet to moderate. * Repetitive use of standard office equipment such as a computer/laptop (including keyboard, monitor, and mouse), printer, copier, calculator, telephone (or virtual equivalent). * Unexpected interruptions occur often, and stress level is moderate to high. * Frequent communication in a variety of methods and collaborative work with multiple departments as well as with individuals and groups. * Ability to be stationary in front of a computer for an extended period. * Occasionally required to move about the office and travel moderate distances around campus to attend meetings and events. Physical Activities Working Conditions Additional Information About Us The University of Texas at Dallas is a public research university located in one of the nation's fastest-growing metropolitan regions. UT Dallas is a place that welcomes and encourages members of its community in their pursuit of excellence. Visit About UTD for more information. The Office of Institutional Compliance provides faculty, staff, and students with resources and tools to support success in complying with the University's equal opportunity, nondiscrimination, Title IX, and other institutional compliance responsibilities including internal policies and procedures and applicable federal and state laws and regulations. We work with partners on campus to foster and support an environment that is respectful and free from discrimination and harassment. Visit our department's website for more information. Work Schedule Regular working hours are 8:00 a.m. to 5:00 p.m. Monday through Friday. This role may be eligible for a hybrid (partly remote/partly in-office) work schedule, subject to business need and manager approval. Individuals must live in the Dallas-Fort Worth area and have the ability to be on campus for work activities as scheduled and/or with notice. What We Can Offer UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes: * Competitive Salary * Tuition Benefits * BCBS PPO Medical Insurance Options - including 100% paid employee medical coverage for full-time employees * AD&D Insurance * Dental & Vision Plan Options * Long and short-term disability * TRS Retirement Plan * Fertility Benefits * Paid time off All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit ******************************************* for more information. Special Instructions Summary How to Apply: To be considered for this position, all applications must be submitted online through UTD Jobs. Incomplete applications or materials will not be considered. Applicants must submit: * A cover letter that outlines how their education, experience, skills, and abilities specifically align to this position and * A resume. For full consideration submit application materials by January 28, 2026. For questions regarding the application process, please email Ms. Deven Marshall. Important Message 1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

Under direct supervision, provides general administrative support to a department or group of professionals. Responsible for all on-site general administrative support duties to include gathering data, special projects and general office duties as assigned. Knowledgeable in office management and administrative procedures. Ability to maintain confidentiality. Possess knowledge of standard technology and software. Strong organizational and time management skills with ability to meet deadlines. Possess excellent verbal, written and interpersonal communication skills. EXPERIENCE: Five (5) years of related experience is required. EDUCATION: High school diploma or GED is required. Provides general administrative and clerical support including all routine correspondence, mailing, scanning, faxing and copying and maintaining filing systems. Assists in the preparation of regularly scheduled reports. Answers phone calls and responds to inquiries. Manages calendars; schedules and coordinates meetings, appointments and travel arrangements as assigned. Maintains office supplies for the department. Processes payments requests, purchase orders and travel arrangements as needed. Performs all other duties as assigned.

Under direct supervision, provides general administrative support to a department or group of professionals. Responsible for all on-site general administrative support duties to include gathering data, special projects and general office duties as assigned. Knowledgeable in office management and administrative procedures. Ability to maintain confidentiality. Possess knowledge of standard technology and software. Strong organizational and time management skills with ability to meet deadlines. Possess excellent verbal, written and interpersonal communication skills. Key Duties & Responsibilities Faculty & Department Support · Manage calendars, schedule meetings/lectures/workshops, and coordinate travel arrangements as assigned. ·Track Faculty time off requests and input data in Qgenda · Assist with faculty onboarding, evaluations, and termination processes. · Maintain updated faculty CVs, website bios, and departmental records. · Support faculty with routine presentation preparation, library searches, and conference/registration needs. Compliance & Tracking · Assist with credentialing documentation and renewals under supervision. · Track reimbursements, purchase requests, supply orders, and leave requests. · Support entry and monitoring of CME/RME hours and scholarly activity. · Create and maintain basic tracking spreadsheets (e.g., no-call dates, legal documentation). Operations & Clerical Support · Provide general administrative support including correspondence, filing, scanning, mailing, and copying. · Maintain office supplies and process purchase orders. · Assist with mail distribution, routine reports, and data entry. · Perform other duties and projects as assigned to support departmental operations.

Under direct supervision, provides general administrative support to a department or group of professionals. Responsible for all on-site general administrative support duties to include gathering data, special projects and general office duties as assigned. Knowledgeable in office management and administrative procedures. Ability to maintain confidentiality. Possess knowledge of standard technology and software. Strong organizational and time management skills with ability to meet deadlines. Possess excellent verbal, written and interpersonal communication skills. EDUCATION: High school diploma or GED is required. EXPERIENCE: Five (5) years of related experience is required. Provides general administrative and clerical support including all routine correspondence, mailing, scanning, faxing and copying and maintaining filing systems. Assists in the preparation of regularly scheduled reports. Answers phone calls and responds to inquiries. Manages calendars; schedules and coordinates meetings, appointments and travel arrangements as assigned. Maintains office supplies for the department. Processes payments requests, purchase orders and travel arrangements as needed. Lab Ordering and update ordering spreadsheet weekly. Organize monthly seminar series. Maintain and update asset list for the center. Update center calendar with UTHSCSA community events and news. Assist with website updates. Assist in the preparation of the quarterly newsletter. Assist with center events (Staff Retreat and Scientific Retreat). Performs all other duties as assigned.

Under direct supervision, provides general administrative support to a department or group of professionals. Responsible for all on-site general administrative support duties to include gathering data, special projects and general office duties as assigned.

Under direct supervision, provides general administrative support to a department or group of professionals. Responsible for all on-site general administrative support duties to include gathering data, special projects and general office duties as assigned.

Coordinates the administrative operations of a department, including, but not limited to, human resources, payroll, telecommunications, building maintenance, and property inventory. 1. Coordinates personnel administration including employee sign-up, faculty folders, payroll and implementation of related policies and procedures. 2. Coordinates department administrative operations, including telecommunications, physical plant work orders, long distance codes, parking permits and ID card requests. 3. Maintains personnel records such as employee information, timesheets and lost time reports; tracks status of submitted personnel and administrative forms. 4. May coordinate and compile information for various programs and activities for faculty and graduate students. 5. Oversees the work assignments of clerical staff and coordinates daily office operations. 6. Coordinates all aspects of space management and conducts property inventory for the department. 7. Reviews personnel and administrative documents for adherence to university regulations prior to obtaining certifying signature. 8. Assists faculty, staff and students with personnel and administrative issues; serves as departmental liaison to administrative departments on campus. 9. Performs other job-related duties as required. MQ: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of five (5) years of directly job-related experience. * Department is willing to accept experience in lieu of education. All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.

Coordinates the administrative operations of a department, including, but not limited to, human resources, payroll, telecommunications, building maintenance, and property inventory. 1. Coordinates personnel administration including employee sign-up, faculty folders, payroll and implementation of related policies and procedures. 2. Coordinates department administrative operations, including telecommunications, physical plant work orders, long distance codes, parking permits and ID card requests. 3. Maintains personnel records such as employee information, timesheets and lost time reports; tracks status of submitted personnel and administrative forms. 4. May coordinate and compile information for various programs and activities for faculty and graduate students. 5. Oversees the work assignments of clerical staff and coordinates daily office operations. 6. Coordinates all aspects of space management and conducts property inventory for the department. 7. Reviews personnel and administrative documents for adherence to university regulations prior to obtaining certifying signature. 8. Assists faculty, staff and students with personnel and administrative issues; serves as departmental liaison to administrative departments on campus. 9. Performs other job-related duties as required. Education will be considered in lieu of experience. MQ: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of five (5) years of directly job-related experience. All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.

The Department of Urology is seeking an Administrative Assistant to join their team! The role will support multiple faculty, working closely with the administrative and divisional manager. This is an academic administrative position in McGovern Medical School and does not include any clinical duties. Previous experience with credentialing is a plus! What we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in. Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus: * 100% paid medical premiums for our full-time employees * Generous time off (holidays, preventative leave day, both vacation and sick time - all of which equates to around 37-38 days per year) * The longer you stay, the more vacation you'll accrue! * Longevity Pay (Monthly payments after two years of service) * Build your future with our awesome retirement/pension plan! We take care of our employees! As a world-renowned institution, our employees' wellbeing is important to us. We offer work/life services such as... * Free financial and legal counseling * Free mental health counseling services * Gym membership discounts and access to wellness programs * Other employee discounts including entertainment, car rentals, cell phones, etc. * Resources for child and elder care * Plus many more! Position Summary: Provides general administrative support to a department or group of professionals under general supervision. Performs work that is varied and generally administrative and/or project oriented. Work occasionally requires use of initiative and judgment. This position may provide secretarial support. Departments may provide additional guidance with a departmental position description. Position Key Accountabilities: * Resolves routine inquiries and questions and responds to non-routine correspondence or telephone contacts in area of responsibility within guidelines established by supervisor. * Composes correspondence and memoranda; prepares graphs, tables and manuscripts; prepares reports and presentation materials. * Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines. * Develops filing systems; maintains files, records and reports for assigned area. * Receives, classifies, reconciles, consolidates, and/or summarizes documents and information. * Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures. * May be responsible for or assists with data entry and basic processing for the financial and/or human resources systems. * Schedules meetings and rooms, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes. * May be required to maintain office supplies and equipment. * Screens calls and emails and receives and directs visitors. * Retrieves information from departmental and/or project records and may produce reports. * Handles confidential information and sensitive issues. * Provides back-up for other support staff as needed. * May provide guidance and direction to lower level staff. May train entry level clerical staff. May lead support staff. * May serve as administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities and operations. * May be assigned routine budget or financial responsibilities by supervisor. * May maintain or reconcile financial records/reports. * Advises on policy and processes as assigned by supervisor. Is responsible for making routine decisions and judgment calls. * Other duties as assigned. Certification/Skills: Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required. Use of University financial systems may be required. Minimum Education: High School diploma or equivalent. Associates degree preferred. Minimum Experience: Four (4) years related work experience required. Prior experience with scheduling, maintaining calendars, and travel itineraries required. Prior experience preparing meeting materials or general reports preferred. May substitute required experience with equivalent years of education beyond the minimum education requirement. Physical Requirements: Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects. Security Sensitive: This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4. Veteran Information: Military occupations that relate to the initial selection criteria and registration or licensure requirements for this position may include but are not limited to: 001802, 2605, 0111, 3F561,68G, 70A, 70B, 70E. For a complete list please visit *************************** Residency Requirement: Employees must permanently reside and work in the State of Texas.