Administrative Coordinator jobs at University of Texas System

Minimum Qualifications: Bachelor's degree or equivalent in related field. No experience required. Preferred Qualifications: * 5+years of professional office experience with strong proficiency using the Microsoft Office Suite (Word, Excel, Outlook and PowerPoint). * Strong typing, formatting and document preparation skills. * Ability to create spreadsheets, pivot tables, and charts in Excel * Experience with email/Calendar management in Outlook. * Strong organizational and time management abilities * Excellent written and verbal communication skills. * Ability to design professional presentations in PowerPoint. Job Summary: To coordinate and directly support the administrative and business management activities of a department or large division. Job Duties: Administrative: 50% * Manages the ASG IV Administrator's calendar, including scheduling, revising appointments, and coordinating meetings with faculty across the university and external agencies. * Prepares meeting agendas and minutes; drafts, edits, and distributes documents, notifications, letters, memos, and email correspondence. * Distributes Weekly Relay Meeting summaries and other communications on behalf of the ASG IV Administrator. * Provides administrative support to the Assistant of the Chairman of OB/GYN. * Serves as a liaison between internal departments and external organizations to facilitate effective communication and collaboration. * Oversees timekeeping functions for the Department of OB/GYN. * Provides cross-departmental support to OB/GYN, Pediatrics, and ASG IV by executing additional duties as assigned by the Administrator. * Processes departmental invoices, including PO and Non-PO transactions; manages supply orders and vendor payments for OB/GYN services. * Coordinates travel arrangements including booking webinars, conferences, flights, hotels, and handling cash advances, mileage, per diem, and all pre- and post-travel reimbursements. * Manages payment processing for annual faculty membership renewals. * Ensures smooth and efficient office operations through proactive administrative oversight. * Handles incoming and outgoing mail and overnight shipments via UTMB Global Shipping. * Coordinates access management, KCO setup, and onboarding procedures for new employees and faculty. * Organizes and facilitates onboarding for new hires and faculty members. * Plans and hosts virtual departmental meetings as needed. * Manages documentation and compliance for faculty Continuing Medical Education (CME) credits in accordance with institutional and accrediting body standards. Financial: 15% * Compiles and analyzes data, statistics, and relevant materials to support departmental meetings and decision-making. * Participates in budget planning and financial oversight activities. * Serves as the Department Procurement Card Coordinator, ensuring compliance with purchasing policies. * Manages faculty parking logistics, including payment processing and coordination. * Retrieves and interprets financial data from Hyperion/FMS and other reporting systems as needed. * Conducts audits of departmental telephone, fax, and pager usage to identify cost-saving opportunities and reduce budget expenditures. * Identifies and resolves budget encumbrances in a timely and efficient manner to ensure accurate financial reporting and resource allocation. Projects: 10% * Coordinates and disseminates the Quarterly Medicare Time Study updates to all OB/GYN, Pediatrics, and ASG IV teams. * Serves as a key advisor on departmental policies, procedures, and operational matters. * Leads the planning and execution of quarterly team-building initiatives for departmental staff. * Supports and manages logistics for departmental relocations and space planning. * Oversees and ensures the successful completion of special projects within the OB/GYN department. * 5+years of professional office experience with strong proficiency using the Microsoft Office Suite (Word, Excel, Outlook and PowerPoint). * Strong typing, formatting and document preparation skills. * Ability to create spreadsheets, pivot tables, and charts in Excel * Experience with email/Calendar management in Outlook. * Strong organizational and time management abilities * Excellent written and verbal communication skills. * Ability to design professional presentations in PowerPoint. IT Computer: 25% * Reviews and reconciles monthly IT-related expenses for each division within the OB/GYN Department, focusing on controllable computer and technology costs. * Coordinates quarterly computer refresh cycles for the OB/GYN Department to ensure hardware remains current and efficient. * Procures new computer equipment for incoming faculty and staff within the OB/GYN Department, based on departmental needs and onboarding schedules. * Collaborates with Information Services (IS) to facilitate imaging, delivery, and setup of computers for new employees. * Conducts regular audits of WebTrax and departmental databases to ensure data accuracy and compliance. * Manages IS storage reports by reviewing departmental usage and issuing communications to reduce shared drive space where necessary. Salary Range: Actual salary commensurate with experience or range if discussed and approved by hiring authority. EQUAL EMPLOYMENT OPPORTUNITY: UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Compensation

Job Title Administrative Associate - Medical Records Agency Texas A&M University Department Vet Med-Teaching Hospital Proposed Minimum Salary Commensurate Job Type Staff Job Description Glimpse of the Job Are you a detail-oriented individual with experience with electronic medical records, exceptional communication skills, and a passion for providing exceptional service? As an Administrative Associate, you'll play a crucial role in supporting the Medical Records department at the Texas A&M Large Animal Hospital. In this role, you will provide administrative and medical records support and ensure accurate handling of sensitive information to keep operations running smoothly. If you're organized, friendly, and excited to make a positive impact, we want to hear from you! Opportunities to Contribute Information Management: Support accurate and timely handling of medical records and related documentation to maintain compliance and quality care. Collaborative Impact: Work closely with a dedicated team of veterinary professionals, contributing to a positive and productive work environment. Minimum Required Qualifications Administrative Associate III: High School Diploma or equivalent combination of education and experience and three years in general office or clerical work. Administrative Associate V: High School Diploma or equivalent combination of education and experience and five years in general office or clerical work. *Our current greatest need is for Administrative Associate III and Administrative Associate V. A well-qualified candidate for this position will also possess: A degree in Business Administration, Medical Records Management, Health Information Technology. Specialized training in medical terminology and/or work experience in a medical setting-may be hospital, veterinary hospital, other health care settings. Three years of related experience in administrative supporting job duties to include medical records or sensitive records management. Medical Office Administration Certificate, Medical Records Certification, Medical Records/Coding Certification. Proficient in Microsoft Office. Ability to multi-task and work cooperatively with others. Strong oral and written and interpersonal communication skills. What you need to know Salary: Starting at $15.85 - 19.00/hour. Compensation and classification are based on the needs of the department and the analyses of the above qualifications during the recruitment process. Schedule/Location: Located in College Station, TX, this onsite role has a typical schedule of Monday through Friday, 8am to 5pm. Please Note: Persons in this position are considered essential when the University declares an emergency, campus closure, class cancellations, etc., and are therefore required to report to work and remain on duty unless/until relieved by the direct supervisor. What you need to do Apply! A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section. Some of the Responsibilities Include: Administrative Support & Medical Records Management: Provides advanced administrative support and coordinates daily office activities, workflow, and resolution of sensitive, confidential matters. Schedules meetings and special events. Maintains and updates agency records, forms, and online materials while ensuring medical record integrity and confidentiality. Oversees retrieval and posting of medical records, emails, and fax logs; coordinates insurance requests and ensures accurate communication with service departments. Manages office supplies and equipment. Oversees document gathering for Open Records and compliance requests from the Texas Board of Veterinary Examiners. Prepares paper records for scanning and ensures accuracy of discharged records. Communication & Client Interaction: Serves as backup for phone lines and oversees email and fax communications related to medical records. Ensures timely and accurate information flow between clients, referring veterinarians, and service departments. Office Support & Process Improvement: Recommends process improvements and administrative changes. Handles complex case searches and manages office machines, mail, and fax. Coordinates ownership changes, duplicate accounts, case numbers, and address updates. Imaging & Data Accuracy: Oversees receipt and upload of images from clients and RDVMs, ensuring quality and accessibility. Coordinates corrections as needed. Supervision (Administrative Associate V): Directly supervises, hires, and trains student workers. Maintains timesheets and attendance, coordinates daily work schedules, and acts as supervisor delegate when needed. Provides staff guidance and monitors departmental needs. Why Texas A&M University? We are a prestigious university with strong traditions, core values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leave and at least eight hours of paid vacation each month Automatic enrollment in the Teacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more Educational release time and tuition assistance for completing a degree while a Texas A&M employee Living Well, a program at Texas A&M that has been built by employees, for employees Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Administrative Associate III Agency Texas A&M University Department Transition Academic Programs Proposed Minimum Salary $18.07 hourly Job Type Staff Job Description What We Want Transition Academics Programs is seeking an Administrative Associate III with 3+ years of general office or clerical work experience. What You Need to Know Salary: $18.07/hourly Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section. Qualifications Required Education and Experience: High school graduation or any equivalent combination of education and experience. Three years of experience in general office or clerical work. Knowledge, Skills, and Abilities: Working knowledge of spreadsheet and word processing software programs. Keyboarding skills. Must have good verbal communication skills and the ability to maintain calm and professional demeanor in an office with high student traffic. Ability to multi-task and work cooperatively with others. Strong verbal and written communication skills. Strong interpersonal and organizational skills. Preferred Qualifications: Bachelor's degree. Four years of experience in general office or clerical work including some supervisory experience. Some experience in higher education experience in academic advising, teaching, coaching, or student development/student affairs. Texas A&M University office administrative experience. Excellent customer service skills and attention to detail. Ability to work independently and manage multiple projects. Excellent skills in Microsoft Office Suite. Strong problem-solving skills. High degree of self-initiative and ability to think and work independently. COMPASS, EAB Navigate, and HOWDY proficiency. Essential Duties/Tasks Front Line Customer Service Serves as the first point of contact, along with student employees, for the Transition Academic Programs (TAP) office. Greets students and other visitors. Answers, screens, and redirects phone calls. Takes messages when staff are not available. Provides answers to general phone inquiries. Reviews and answers/redirects voice mail messages as appropriate. Monitors advising appointments. Cancels appointments when necessary. Estimates advising workload and makes adjustments to walk-in advising intake to ensure appointments may be completed during designated office hours. May train student workers and assist in coordinating efforts toward completing front desk responsibilities. Academic Record Assistance Maintains, receives, and forwards academic files and records in accordance with University and Federal guidelines. Places and removes registration holds in COMPASS. Records student notes in the EAB Navigate system. Clerical Support for Office Sends, receives, and distributes office mail. Monitors staff calendars. Schedules meeting rooms. Performs advanced word processing, desktop publishing and data management activities, and assists staff with the use of these applications. Serves in a backup administrative role for processing student applications to enter TAP, as well as for maintaining office supplies and equipment. Maintains office reference materials including online office materials. Who We Are The mission of Transition Academic Programs is to communicate relevant, timely, and accurate academic information to students in a supportive and professional environment that is focused on each student's goal to complete a degree. Our knowledge base, services, and programs reflect the broad scope of Undergraduate Studies. Our vision is that all students will find that our advocacy contributes to a supportive environment at Texas A&M University. Most students experience the uncertainties of the transition into a complex university. Our students will identify new goals and objectives for their university experience, make progress toward personal, academic, intellectual, and professional aspirations, and become capable of moving into society as responsible citizens who understand the importance of lifelong learning in the development of character and ethical leadership. Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leave and at least eight hours of paid vacation each month Automatic enrollment in the Teacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more Educational release time and tuition assistance for completing a degree while a Texas A&M employee Living Well, a program at Texas A&M that has been built by employees, for employees Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Administrative Associate IV Agency Texas A&M University Department Vet Med Pathobiology Proposed Minimum Salary $17.50 hourly Job Type Staff Job Description Glimpse of the Job Join our team as an Administrative Associate IV at the Veterinary Pathobiology Laboratory ! In this role, you'll provide vital support to faculty and help manage dermatopathology samples while handling a variety of advanced administrative tasks. The position requires someone who can stay organized, communicate clearly, and manage multiple priorities with confidence. You'll work closely with faculty and staff, so strong interpersonal skills and a proactive approach are key. If you're dependable, comfortable with learning new skills or programs, and enjoy pro blem-solving in a fast-paced environment, we want to hear from you! Minimum Qualifications High School Diploma or equivalent combination of education and experience Four years in general office or clerical work A well-qualified candidate for this position will also possess Knowledge of medical terminology Familiarity with medical database and recordkeeping, specifically within a Veterinary Teaching Hospital Knowledge of spreadsheet, presentation, and word processing software programs Excellent interpersonal and communication skills, along with effective planning and organizational abilities What you need to know Salary: Starting at $17.50/hour. Schedule/Location: Located in College Station, this onsite role has a typical schedule of Monday through Friday, 8am to 5pm. This position may require the flexibility to work holidays. Please Note: Persons in this position are considered essential when the University declares an emergency, campus closure, class cancellations, etc. What you need to do Apply! A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section. Some of the Responsibilities Include: Office Services: Perform advanced administrative tasks that support the Anatomic Pathology Laboratory including the Necropsy/Biowaste, Surgical Biopsy, and Dermatopathology services. Order materials, coordinate laboratory organization and maintenance, manage office supplies, and ensure adherence to safety regulations. Answering phone calls/emails and communicate with the Texas A&M Veterinary Teaching Hospital and Texas A&M Veterinary Medical Diagnostic Laboratory regarding relevant cases. Faculty Assistant: Provide administrative support to Veterinary Pathobiology faculty and residents in the Anatomic Pathology and Dermatopathology service centers by preparing communication materials, conveying policies and procedures, acting as a resource for related issues, and resolving advanced, sensitive, and confidential administrative matters, and monitoring compliance with policies and procedures. Dermatopathology Technical Service: Retrieve skin samples for the dermatopathology service, assign appropriate case numbers, trim tissue samples, scan the submitted history, and add it to the system. Load the processor with necropsy, surgical, and dermatopathology samples if no students are available in the histopathology laboratory. Reports and Invoices: Generate reports, invoices of the Anatomic Pathology Area, and assist/direct any Large Animal and Small Animal clinicians, and outside clients with questions or concerns. Why Texas A&M University? Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leave and at least eight hours of paid vacation each month Automatic enrollment in the Teacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more Educational release time and tuition assistance for completing a degree while a Texas A&M employee Living Well, a program at Texas A&M that has been built by employees, for employees Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Administrative Associate II Agency Texas A&M University Department Vet Med Small Animal Medicine & Surgery Proposed Minimum Salary $15.85 hourly Job Type Staff Job Description Glimpse of the Job Are you an organized, detail-oriented professional who enjoys supporting academic programs behind the scenes? As a part-time Administrative Associate II, you'll play a vital role in ensuring the success of the DVM program by assisting with clinical rotation logistics, grading coordination, exam proctoring and more. Your adaptability and commitment to excellent customer service will help create a seamless experience for students, faculty, and staff. If you're eager to learn and thrive in a collaborative environment, we'd love to have you on our team! The Department of Small Animal Clinical Sciences (VSCS) is committed to enhancing the lives of companion animals and their owners through compassionate care, scientific advancement, and education. Opportunities to Contribute * Program & Academic Support: Help maintain the integrity and efficiency of the DVM program by coordinating grading processes, assisting with exam proctoring, and supporting course logistics. * Scheduling & Operational Efficiency: Contribute to smooth operations by assisting with clinical rotation schedules, tracking student absences, and pulling reports that keep faculty and administrators informed. * Customer Service & Collaboration: Serve as a reliable resource for students, faculty, and staff-providing professional, responsive support while adapting to changing priorities and fostering a positive, team-oriented environment. Minimum Qualifications * High School Diploma or equivalent combination of education and experience * Two years of experience in office administration A well-qualified candidate for this position will also possess: * Bachelor's degree or equivalent combination of education and experience. * Experience in higher education * Experience with Microsoft Suite or similar (word processing, spreadsheets, etc.) * Experience in working with students * Customer service experience * Problem solver What you need to know Salary: Starting at $15.85/hour. Schedule/Location: Located in College Station, TX, this part-time role will work within a typical Monday through Friday daytime schedule. What you need to do Apply! A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section. Some of the Responsibilities Include: * Administrative Support: Provides administrative support for Program Coordinator. Assists the Program Coordinator with DVM clinical rotation logistics, grading, emergency and primary care scheduling, DVM program course support and exam proctoring. Ensures compliance with office policies and procedures. Assists Program Coordinator with pulling reports as needed. Processes and tracks student absences. Serves as primary or backup administrative support to assigned functional areas. * Clinical Grade Coordination: Monitors submission of 4th year evaluations and sends reminders to faculty. Assists with pulling monthly reports for student evaluations of clinicians. * Clinical Scheduling Assistance: Assists with the creation of the 4th year rotation schedule. Assists with Small Animal Emergency and Small Animal Primary Care student schedules. Assists with Small Animal Primary Care Off-site scheduling. * Exam Proctoring: Proctors students with accommodations during exams. Assists with scheduling exam makeups and proctors students during makeup exams. Assists with scheduling student exam reviews and monitors students while reviewing their exam. Provides support for exam processing and assessment platforms * General Support: Gathers information and conducts research in support of the departmental administrators. Analyzes requirements for projects or initiatives. Assists with documentation reviews and updates. Why Texas A&M University? We are a prestigious university with strong traditions, core values, and a community of caring and collaboration. Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Administrative Coordinator I Agency Texas A&M University - Texarkana Department College of Nursing, Health, and Human Services Proposed Minimum Salary $3,333.33 monthly Job Type Staff Job Description Works under general supervision and provides administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance. Salary information: The expected salary for this position is $40,000.00 annually. ESSENTIAL DUTIES & RESPONSIBILITIES: * Participates in the planning and execution of administrative operations. Work involves coordination of high-level operations of an agency or division. Exercises discretion and independent judgment with respect to matters of significance. May serve as the office manager. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures. * Reviews documents for supervisor. Attends meetings or committees on behalf of supervisor as needed. * Analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures, services, or programs. * Applies and interprets, and/or assists in implementing management policies or operating practices. Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies, and procedures. May monitor compliance with policies and procedures including programmatic accreditation. * Performs special analyses and project summaries. Prepares sensitive reports which may have high visibility and impact, analyzes information and makes suggestions for improvement, (e.g. faculty workload, faculty overload, faculty promotion, faculty tenure, faculty distance education courses, etc.) * Coordinates travel arrangements and prepares itineraries. Coordinates meetings, seminars, and other special events and may provide on-site support. * Coordinates the maintenance of files, records, office supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives. * Serves as liaison with the dean's office and various departments/units for preparing account reports, including credentialing. * Will serve as a backup to staff in the Office of the Dean and perform administrative duties for the Division of Health Professions. Contributes to the effective team management of all relevant problems, issues, and opportunities. Serves as liaison and point of contact for administrators. Coordinates workflow and may supervise staff and/or student workers. * Assists the Division of Health Professions program specific admissions. * This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. KNOWLEDGE, SKILLS & ABILITIES: Minimum Qualifications * Bachelor's degree or equivalent combination of education and experience. * Two (2) years of related experience. * Knowledge of word processing, spreadsheet, database, and presentation applications. * Ability to multitask and work cooperatively with others. * Interpersonal and communication skills. * Planning and organization skills. Preferred Qualifications * Three (3) years of administrative experience. * Three (3) years computer/Microsoft Office software experience. * Accurate keyboarding ability. * Experience with DocuSign, FAMIS, Banner, Canopy, Workday, PDF Document Formats, Qualtrics, and Canvas * Excellent knowledge in business communications, spelling, punctuation, office procedures and proofing skills. * Previous experience at a Texas state agency and/or higher education entity * Ability to organize and set priorities, meet deadlines, maintain records, pay strict attention to detail and prepare reports. SUPERVISION OF PERSONNEL: This position generally does not supervise employees. OPEN UNTIL FILLED. To apply: Upload your cover letter, resume, and 3 professional reference's contact information with one reference being a supervisor/manager in the questionnaire section of your application. Please remember once you submit your application you will not be able to "revise" or upload any documents. If you have any questions about uploading or a revision to your application, you may contact ************. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Administrative Coordinator II Agency Texas A&M University Department Office for Student Success Proposed Minimum Salary Commensurate Job Type Staff Job Description Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Who We Are The Office for Student Success provides leadership for a collaborative campus-wide culture for undergraduate student success through programs and services that empower, equip, and engage students and support university goals of improved retention and graduation rates and decreased achievement disparities. What We Want The Office for Student Success is seeking an Administrative Coordinator II to help ensure smooth administrative functioning of a department containing five student success units and a charge to directly support thousands of students in alignment with the university's student retention and graduation goals. We are looking for an individual who believes in our mission and who takes pride in the administrative work that enables our team to advance student success outcomes. The person in this position will work collectively and cohesively as part of a team of administrative coordinators to support our office. The ideal candidate will therefore have significant office management experience. Superb organizational skills, attention to detail, a spirit of service, and the ability to work well in a team environment are critical to success in this position. If the above description matches what you are seeking, we invite you to apply for this opportunity. What you need to know Salary : $45,000-49,500 Based on selected hire's qualifications. Cover Letter/Resume : A cover letter and resume are strongly recommended. Other Factors: Limited evening and weekend work may be required. Ability to attend meetings in locations other than assigned office. Qualifications Required Education and Experience Bachelor's degree or equivalent combination of education and experience Three years of experience in office administration Preferred Qualifications More than three years of office administration experience in a college or university setting Experience assisting with educational programs in a college or university setting Experience providing customer service in a professional office setting Experience coordinating events First Generation, First Year Experience, Learning Communities, Navigate, Transfer Student Programs, and/or Student Success, a plus Experience with business processes such as invoicing and budgeting Excellent customer service skills Knowledge of TAMU policies and procedures Working knowledge of TAMU software such as Aggiebuy, Howdy, SSO, Concur, Workday, Compass, AEFIS, or GFS Knowledge and ability to use Canva, Adobe Creative Cloud Suite, and Microsoft Office Suite Ability to speak and write Spanish, a plus Knowledge, Skills, and Abilities Ability to multitask and work cooperatively with others Interpersonal and communication skills Planning and organization skills Responsibilities Office Management Coordinates administrative support functions for select units within the Office for Student Success Develops, plans, and coordinates administrative activities and services such as scheduling, program planning, and communications Serves as the program office manager Monitors office procedures for the Office of Student Success Develops, evaluates, and ensures adherence to office procedures Project Management Analyzes programs, projects, and initiatives regarding the select units within the Office for Student Success Monitors project timelines and identifies issues Develops, adapts, combines, and makes improvements to services, processes, or program needs Assists with promotional and outreach efforts Interfaces with Human Resources and Employee Development to create and schedule courses in TrainTraq Operations Oversight Formulates, interprets, and/or implements management policies or operating practices Researches, interprets, compiles, and responds to inquiries about programs and services, student needs, and policies and procedures related to select units within the Office for Student Success Coordinates the maintenance of office supplies and equipment Coordination Coordinates travel arrangements and prepares itineraries for select units within the Office for Student Success Plans and coordinates meetings, trainings, events, and programs for First Generation and Learning Communities programs Office Representation Attends meetings or committees on behalf of select units within the Office for Student Success Contributes to a collaborative campus-wide culture for student success Works cooperatively with colleges and departments engaged in student success Supervision May supervise, train, and evaluate part-time student staff Assigns tasks and evaluates job progress Performs other duties as assigned Budgets Coordinates payments of purchases, vendors, awards, and invoices Ensures programs are maintained within budgets, submits payments in a timely manner, and ensures everything is reconciled at the end of month Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leave and at least eight hours of paid vacation each month Automatic enrollment in the Teacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more Educational release time and tuition assistance for completing a degree while a Texas A&M employee Living Well, a program at Texas A&M that has been built by employees, for employees Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume' or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Posting Number S06743P Position Title Administrative Assistant II Functional Title Department Mechanical Engineering Salary Range $44,000 DOQ Pay Basis Monthly Position Status Regular full-time Location Richardson Position End Date (if temporary) 08/31/2026 Posting Open Date 11/24/2025 Posting Close Date Open Until Filled Yes Desired Start Date Job Summary Provides advanced administrative support to the Center for Wind Energy at The University of Texas at Dallas. Minimum Education and Experience Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience. Preferred Education and Experience MINIMUM EXPERIENCE * Evidence of competence with Microsoft Office applications such as Word, Outlook, Teams and Excel, as well as Adobe Acrobat Pro is required. PREFERRED EXPERIENCE * Previous experience in higher education * Internal candidates are preferred * Experience with Microsoft co-pilot Other Qualifications To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position. Essential Duties and Responsibilities Administrative * Serves as administrative assistant to the Center Director (supervisor) by providing or overseeing reception services, scheduling appointments, meetings, and travel & reimbursement, maintaining the supervisor's calendar, preparing and proofreading correspondence, reports, and other documents prepared by the supervisor. * Provides support for meetings, travel & reimbursement, conference registration and calendar management the Center Deputy and Center Educational Director. * Organizes paper and electronic filing systems, initiates recurring administrative processes, and assists in the completion of reports by gathering and organizing required information * Supports the mission of the Center by maintaining databases, scheduling the use of conference rooms, and maintaining security of equipment, files, and records. Maintains database of Center members, including office/lab location. Completes facilities management work orders requested by Center Director, Deputy Director and Educational Director. Procurement and Cost Center Management * Obtains equipment, services, and supplies needed by the Center. Maintains an inventory of office supplies, computers, furniture, office supplies and other equipment. Determines the appropriate method to pay for goods or services purchased by the Center following University policy and procedures and utilizing the appropriate process. * Bills internally or externally for goods or services provided by the Center, determining the appropriate method and utilizing University processes. * Works with Mechanical Engineering finance staff to produce monthly reports on all cost centers associated with the Center for Wind Energy and prepares financial reports that are relied on by the supervisor for making financial decisions. * Responsible for charges, record-keeping and reconciliation of the Center's/Supervisor One Cards. Communication & Events * Serves as the communication hub of the Center by communicating information from the supervisor to others, collecting and organizing information requested by the supervisor from others, making information available to others by mail, email, telephone, and the web, and providing more complex information on processes specific to the Center's faculty, staff, students, other departments, and/or the public. * Organizes, coordinates, plans, and conducts Center events by securing space, equipment, food, preparing invitations, announcements, agendas, brochures, and packets, purchasing awards, making travel arrangements and reservations, and overseeing the event as it occurs. Other * Works with Mechanical Engineering HR staff to ensure that center's faculty, staff and students appointments are completed on time and accurately. * Works independently to organize processes involving multiple individuals or units, providing center services requiring the use of discretion and independent judgment in making decisions that affect employees or students, and/or working with complex and active financial accounts. * Remains competent and current by attending professional development courses, software training classes, and courses and/or training sessions as directed by the supervisor or required by the University. * Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds. * Supports the Center by performing all other duties as assigned by the supervisor. Physical Demands and Working Conditions Physical Activities Working Conditions Additional Information The initial employment end date will be 8/31/2026, with the possibility of renewal depending on performance and funding availability. Remote Notice: After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. May be required to use personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval. What We Can Offer UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes: * Competitive Salary * Tuition Benefits * Internal Training * BCBS PPO Medical insurance - 100% paid for full-time employees * PPO and DHMO Dental Insurance Plan - PPO plans include ortho benefits * Vision Insurance * Long and short-term disability * TRS Retirement Plan - defined benefit plan offering lifetime annuity upon retirement * Voluntary Retirement Plan Options - additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans * Dental/Vision/AD&D * Paid time off * Paid Holidays * Paid Winter Break * Fertility Benefits * Remote Work Options - approved by department All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit ******************************************* for more information. If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team! Special Instructions Summary Important Message 1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

Posting Number S06488P Position Title Administrative Assistant II - Public Works Institute, TxLTAP Department Enterprise Development Location Arlington Position Status Full-time Work Schedule Monday - Friday, 8:00am - 5:00pm * Occasional overnight travel. * Hybrid work schedule. * Eligible to work remotely two (2) days per week. Salary Salary is commensurate based on qualifications and relevant experience. Pay Basis Monthly Job Summary The Administrative Assistant II serves as the Local Technical Assistance Program (LTAP) administrative assistant II for the Extension and Extended Campus PWI (Public Works Institute) Program. Provides professional administrative and support assistance in all aspects of the operation. Coordination of daily office management, assisting with scheduling, drafting correspondence, processing documents for personnel matters, etc. Acts as a departmental liaison. The annual salary for this position ranges from $45,500 - $48,000. The final offer will be based on candidate experience, qualifications, and overall fit for the role. Essential Duties and Responsibilities * Provides high-level administrative and managerial support handling information requests and maintaining the consistency and quality of the program. * Assist with the daily operations which includes assisting with course assignments; inventory management, interacting with various Texas city and county personnel to accomplish goals. * Assist in the daily management of TxLTAP functions to include class scheduling, database entry, evaluation creation, and email reminders to clients and instructors. * Ensure shipping of materials is completed in a timely manner. * Track instructor contract-related requirements. * Performs a variety of administrative duties for the department. * Answer questions and resolve problems regarding the business unit. * Ensures compliance with internal and external policies and procedures. * Assists with website management and social media. * Assists in training and directing the work of student workers. * Performs other duties as assigned. Minimum Qualifications * High school diploma or equivalent. * Four (4) years of experience providing secretarial or administrative support in increasingly demanding positions. Preferred Qualifications * Bachelors' degree in Communication, General Studies, or Business. * Experience with department budgets. * Experience processing basic financial transactions. * Experience with PeopleSoft. * Experience with University of Texas at Arlington policies and procedures. Knowledge, Skills and Abilities * Highly skilled written and verbal communicator. * Customer service oriented. * Working knowledge of information technology. * Skilled in analysis and organization. * Familiarity with commonly used social media and website platforms. * Ability to utilize Microsoft Office Suite * Skilled in preparing clear and concise reports, correspondence, and other written materials * Skilled in applying logical thinking to solve problems or accomplish tasks * Understanding, interpreting, and communicating complicated policies, procedures, and protocols Other Requirements Workplace and Eligibility Conditions Benefits Eligible Yes Benefits at UTA We are proud to offer a comprehensive benefits package to all our employees at the University. **************************************** To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link: ******************************************************************** CBC Requirement It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University. This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA-48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks. EEO Statement It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy. University Information The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 "Very High Research Activity" institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times' "Best for Vets: Colleges" and is the top university in North Texas for its graduates' salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 - including leaders at many of the 24 Fortune 500 companies headquartered in North Texas - UTA contributes an estimated $29 billion annually to the Texas economy. UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university's strategic growth and commitment to serving the broader community. Furthermore, UTA has launched the RISE 100 initiative, aiming to recruit 100 new tenure-system faculty to strengthen its research enterprise and leadership in key academic areas. Learn more at ******************************************************************** This is an exciting time to join UTA and contribute to its bold vision for the future. ADA Accommodations The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to ************ or email ***************. Posting Detail Information Number of Vacancies 1 Open Until Filled Minimum Number of References Required 3 Maximum Number of References Accepted 3 Special Instructions to Applicants Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Under direct supervision, provides general administrative support to a department or group of professionals. Responsible for all on-site general administrative support duties to include gathering data, special projects and general office duties as assigned.

Under direct supervision, provides general administrative support to a department or group of professionals. Responsible for all on-site general administrative support duties to include gathering data, special projects and general office duties as assigned. Knowledgeable in office management and administrative procedures. Ability to maintain confidentiality. Possess knowledge of standard technology and software. Strong organizational and time management skills with ability to meet deadlines. Possess excellent verbal, written and interpersonal communication skills. Key Duties & Responsibilities Faculty & Department Support · Manage calendars, schedule meetings/lectures/workshops, and coordinate travel arrangements as assigned. ·Track Faculty time off requests and input data in Qgenda · Assist with faculty onboarding, evaluations, and termination processes. · Maintain updated faculty CVs, website bios, and departmental records. · Support faculty with routine presentation preparation, library searches, and conference/registration needs. Compliance & Tracking · Assist with credentialing documentation and renewals under supervision. · Track reimbursements, purchase requests, supply orders, and leave requests. · Support entry and monitoring of CME/RME hours and scholarly activity. · Create and maintain basic tracking spreadsheets (e.g., no-call dates, legal documentation). Operations & Clerical Support · Provide general administrative support including correspondence, filing, scanning, mailing, and copying. · Maintain office supplies and process purchase orders. · Assist with mail distribution, routine reports, and data entry. · Perform other duties and projects as assigned to support departmental operations.

Coordinates the administrative operations of a department, including, but not limited to, human resources, payroll, telecommunications, building maintenance, and property inventory. 1. Coordinates personnel administration including employee sign-up, faculty folders, payroll and implementation of related policies and procedures. 2. Coordinates department administrative operations, including telecommunications, physical plant work orders, long distance codes, parking permits and ID card requests. 3. Maintains personnel records such as employee information, timesheets and lost time reports; tracks status of submitted personnel and administrative forms. 4. May coordinate and compile information for various programs and activities for faculty and graduate students. 5. Oversees the work assignments of clerical staff and coordinates daily office operations. 6. Coordinates all aspects of space management and conducts property inventory for the department. 7. Reviews personnel and administrative documents for adherence to university regulations prior to obtaining certifying signature. 8. Assists faculty, staff and students with personnel and administrative issues; serves as departmental liaison to administrative departments on campus. 9. Performs other job-related duties as required. MQ: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of five (5) years of directly job-related experience. All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.

Information The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence - advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn. Salary Range: $19,000 - $21,000 annualized, commensurate with education, experience, and qualifications. Job Type: Part Time, 20 hours a week Posting Close Date: Applications will be accepted through 11:59 PM CDT on the listed close date. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received. Required Application Materials: * Resume is required * Cover Letter is preferred Job Details Job Summary The Administrative Associate assists in the supervision and administration of a department and handle various administrative decisions. This is a grant-funded position dependent on availability of funds and/or departmental need. Core Responsibilities * Supervises clerical staff and administrative planning of internal activities, programs, and special projects. Makes administrative decisions requiring a thorough knowledge of regulations, policies, and procedures. * Uses initiative and independent judgment to relieve one or more administrators of administrative matters and decisions. Assists administrators in establishing and attaining departmental goals and objectives. * Plans, organizes and coordinates administrative duties. Supervises and trains clerical staff. Establishes organizational policies, work rules, and operating procedures. * Assists in preparing departmental budgets by gathering and compiling information and making recommendations. Maintains and monitors budgets and fiscal reports. * Collects data from various sources and analyzes for accuracy, completeness, and relevance. Prepares complex, statistical, technical, financial, and confidential reports, charts, and graphs. * Edits memoranda, reports, and proposed publications. * Acts as a liaison with other departments and agencies regarding inventory control, building services, equipment maintenance and repair, purchasing, safety, and other administrative matters. * Disseminates important policy and procedure information to faculty and staff. * Performs annual evaluations of assigned clerical staff. * Takes a proactive approach to assist co-workers in various tasks, to ensure safety. * Performs other duties as assigned. Required Qualifications * High school graduate or GED. * Six (6) years of increasingly responsible administrative, clerical, or office experience. * At the department's discretion, a Bachelor's degree may be substituted for four (4) years of experience. * This position requires the ability to maintain the security and integrity of UT San Antonio and its infrastructure. Preferred Qualifications * Bachelor's degree from an accredited university. Knowledge, Skills, and Abilities * Knowledge of current methods and systems of bookkeeping, filing, and purchasing. * Demonstrated ability to apply knowledge in everyday work situations while utilizing independent judgment. * Proficiency in the use of English grammar, spelling, and verbal and written communication. * Demonstrated ability to apply knowledge in everyday work situations while utilizing independent judgment. * Advanced knowledge of university and/or public sector organizational structure, policies, rules, and procedures. Working Conditions * Office environment. * Ability to travel to and from meetings, training sessions, or other business-related events. * Occasional after-hours and weekend work or overtime may be required. Physical Demands * Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally. * Exerts up to 10lbs. of force occasionally. This position will work primarily on campus. Travel and parking expenses are the employee's responsibility. This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire. Equal Employment Opportunity As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.

What we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in. The Department of Internal Medicine - Division of Gastroenterology, Hepatology & Nutrition is seeking a Full-Time Administrative Coordinator to provide essential business and financial operations support. In this role, you will manage moderately complex processes requiring a thorough understanding of regulations, policies, and best practices. Ideal candidates will bring strong organizational skills and a keen eye for detail, with a preference for those experienced in coordinating marketing activities and contributing to the division's newsletter and website. Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus: * 100% paid medical premiums for our full-time employees * Generous time off (holidays, preventative leave day, both vacation and sick time - all of which equates to around 37-38 days per year) * The longer you stay, the more vacation you'll accrue! * Longevity Pay (Monthly payments after two years of service) * Build your future with our awesome retirement/pension plan! We take care of our employees! As a world-renowned institution, our employees' wellbeing is important to us. We offer work/life services such as... * Free financial and legal counseling * Free mental health counseling services * Gym membership discounts and access to wellness programs * Other employee discounts including entertainment, car rentals, cell phones, etc. * Resources for child and elder care * Plus many more! Position Summary: Provides general business and financial operations support to a department or group of professionals under general supervision. Makes moderately complex business process decisions requiring a comprehensive knowledge of a wide range of regulations, policies, procedures and business practices. Strong preference to candidates that can coordinate marketing activities and work on division newsletter and website. Position Key Accountabilities: * Coordinates the day to day business and financial processes. May trend past performance and forecast future financials. * Coordinates and monitors travel, purchasing, payroll, timekeeping, contracts and grants. * Regularly handles confidential information and sensitive issues. * Coordinates and schedules Human Resources activities including recruiting and selection for classified staff. * Monitors open encumbrances. Monitors expenditures and provides reports on the budget status. Provides a comparison between actual and budget. * Responsible for acquisition of documents needed to monitor adherence to grant or program requirements. * Maintain departmental equipment and space inventories. * May train entry level support staff. May lead support staff. * May serve as administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities and operations. * Assigned routine budget and financial responsibilities by supervisor. Maintains and reconciles financial records/reports. FMS training with a passing score is required. Limited signature authority. * Advises on financial and business practices, policy and procedures as assigned by supervisor. Is responsible for making routine business and financial decisions and judgment calls. * Other duties as assigned. Certification/Skills: * Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required. Working knowledge of University financial systems is preferred. Minimum Education: * Bachelor's degree level of higher education in business related field required. Equivalent level of education and/or experience may substitute for education requirement. Minimum Experience: * One (1) year related work experience required. Prior experience in finance, accounting, business administration or business management required. Physical Requirements: * Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects. Security Sensitive: * This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4. Veteran Information: * Military occupations that relate to the initial selection criteria and registration or licensure requirements for this position may include but are not limited to:001810, 2615, 0101, 018, 68G, 70A, 70B, 70E, 3F561. * For a complete list please visit *************************** Residency Requirement: * Employees must permanently reside and work in the State of Texas.

Administrative Manager reporting to the Assistant Vice President ( AVP ) for Facilities Management and Campus Operations, the primary responsibilities include managing special projects, managing daily internal operations (e.g., facilities policy review, unplanned emergencies), building and managing relationships with internal and external constituents, providing communication support, and assisting the AVP with a multitude of complex administrative tasks. This role serves as the principal aide responsible for several reporting requirements to UT System and Texas Higher Education Coordinating Board ( THECB ); examples include Library Equipment Repair and Rehabilitation ( LERR ) funding and Capital Construction Assistance Project ( CCAP ) requests for Capital Projects. Essential Duties And Responsibilities Prepares and maintains sensitive project plans, budgets, and requirements often with deadline pressure as directed by the AVP's vision. Tracks progress, solves problems, and provides regular updates to the AVP . Conducts comparative analysis of projects/special funding needs with aspirational peers. Research facilities data and matrix through Association of Physical Plant Administrators ( APPA ), as continued support for TIER I research goals and projects. Relieves AVP of administrative detail and projects including LERR , CCAP , grant funding, federal funding and capital projects. Responsible for maintaining reports for UT System and THECB and tracking changes and requirements. Operates at the highest level of confidentiality regarding personnel and financial matters, and skillfully manages unique situations with discretion. Acts as a liaison between the AVP and other University executives and offices with tact, courtesy, and confidentiality. Acts as a communications specialist, preparing a wide variety of correspondence for the AVP to present to the University President, Vice President Administration & Economic Development, and external audiences; ensures appropriate handling of sensitive materials and information. Primary point of contact for communications regarding utility outages with support from AVP and Directors. Maintains the AVP's complex and extremely active calendar and logistical needs, exercising considerable discretion and judgment as to priorities and effective use of the AVP's time. Confirms all meetings; gathers relevant data, statistics, meeting materials, and other pertinent information. Coordinates information flow; reviews, responds, and prioritizes emails and telephone calls for action and follow-up as appropriate. Performs other duties as assigned. Minimum Qualifications Bachelor's degree with at least five (5) years of relevant work experience in either Facilities Management, Construction, higher education or related field OR equivalent work experience At least five (5) years advanced-level administrative experience Proficiency with Microsoft Office (i.e., Excel, and PowerPoint). Preferred Qualifications Master's degree in Construction Management, Higher Education, or related field Ten years of experience providing support to upper-level management, preferably in higher education facilities management (of secondary education or large corporate facilities management) managing schedules, project descriptions, UT System construction planning forms, coordinating with clients and stakeholders at higher levels, (such as with deans and vice presidents on campus) Bilingual abilities. Experience preparing cost accounting documents for construction projects using Excel spreadsheets. Experience with PeopleSoft, Concur, or UT System web-based systems. Work Schedule Monday - Friday; 8:00am-5:00pm. Available 24 hours/7 days a week for communications regarding utility outages.

The Administrative Specialist manages the administrative functions in the Office of the Associate Vice President for Business Affairs/Controller and its extended office units. Develops, implements, and continuously improves standard administrative processes, including information sharing related to policies and procedures. Exercises independent judgment in facilitating day-to-day office operations. Relieves administrators of various routine responsibilities and tasks. Supports administrators in the office with (but not limited to) the following functions: personnel actions and onboarding, acquisitions, timekeeping, leadership support, managing calendars, arranging meetings, assisting with meeting preparation and providing follow up as needed, taking minutes, and coordinating travel arrangements and expense reimbursements. Serves on university committees. Essential Duties And Responsibilities Relieve Associate Vice President/Controller and other administrators of a wide variety of routine administrative responsibilities and tasks which require a thorough understanding of the policies and procedures of the University. Work with team to implement and continuously improve the delivery of administrative services and processes. Recommend changes to services to better meet the needs of the department staff, as well as external stakeholders. Provide assistance with financial and budget matters to include (but not limited to): Facilitate departmental purchases, confirm fund availability, review account balances and create requisitions. Perform monthly and annual reconciliation of cost centers and Procard activity and resolve discrepancies. Obtain travel authorizations and prepare travel expense reports for processing. Composes complex correspondence, memorandums, and fliers to distribute to the department and other entities. Arrange meetings, conferences, and workshops; prepare the agendas; and provides refreshment services. Provide additional assistance with events and special projects as needed. Assist with website maintenance; ensure content is consistently updated and current. Performs other duties as assigned. Minimum Qualifications Bachelor's degree. Five (5) years of experience in administrative support of a high level professional or executive or an equivalent mix of education and relevant experience in similar role. Preferred Qualifications Two (2) years of experience managing office staff. Knowledge and experience in PeopleSoft or an equivalent. Work Schedule Monday - Friday; 8:00am - 5:00pm

Posting Number S06733P Position Title Administrative Assistant II Functional Title Department Management Salary Range $45,000, DOQ Pay Basis Monthly Position Status Regular full-time Location Richardson Position End Date (if temporary) Posting Open Date 11/17/2025 Posting Close Date Open Until Filled No Desired Start Date 12/01/2025 Job Summary Are you looking for a challenging job opportunity, work-life balance, comprehensive benefits including paid holidays, vacation, and sick leave, employee tuition assistance, and working with a great team? Look no further! Join our team! The University of Texas at Dallas has an excellent job opportunity for individuals looking to join our team as an Administrative Assistant II in the Jindal School of Management (JSOM). Minimum Education and Experience Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience. Preferred Education and Experience Other Qualifications To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position. Essential Duties and Responsibilities Essential Duties and Responsibilities * Provides independent administrative support to the faculty. * Completes account reconciliation of monthly financial transactions in PeopleSoft to supporting documentation on faculty cost centers, identifies incorrect or missing charges and takes appropriate action. Notifies and updates faculty on a periodic basis regarding available funds in their cost centers. * Assists with the planning and execution of department events. This includes conferences, meetings and mixers. * Assists faculty and department in using University procurement business practices including receiving quotes, appropriate means of purchasing supplies and equipment, and appropriate use of purchasing online vs. the eProcurement system. Periodically reviews encumbrances and Purchase orders to ensure payments have been posted and encumbrances released for efficient use of funds. * Checks budgets, and initiates budget journals needed before purchases or travel arrangements are made. Coordinates travel arrangements and reimbursements according to university policies. * Plan and execute events and meal planning for faculty and their guests, as well as provide support for program meetings and events. May include making posters, emails, travel and hotel arrangements, meal planning, scheduling of visits, itineraries, reimbursements, parking, Uber, providing maps, and communication with guests. Makes conference room reservations for faculty/student events and meetings. * Maintains calendars, appointments as well as room and parking reservations. * Assist in the day-to-day operations for PhD Program. Provide academic and administrative support for the program and associated faculty. * Ph.D. student support, which includes budgets, travel, job market, etc. * Student and faculty reminders, current and former student record keeping. * Other Duties as assigned. Physical Demands and Working Conditions Physical Activities Working Conditions Additional Information Work Notice: Work will be performed on-site and in person. What We Can Offer UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefit package including: Competitive Salary Tuition Benefits Internal Training Medical insurance - including 100% paid employee medical coverage for full-time employees Dental Insurance Vision Insurance Long and short-term disability Retirement Plan Options Paid time off Paid Holidays All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit ******************************************* for more information. Special Instructions Summary Important Message 1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

Assists multiple faculty with business operations of the area. Provides guidance to faculty and graduate students regarding university/state policies and procedures pertaining to purchasing and ordering, travel and reimbursement, account reconciliation, and room/resource access. May assist faculty with correspondence. Essential Duties And Responsibilities Complete general office duties and responsibilities to support academic area. Gather data to complete program and school status reports, Create communication templates for student engagement (emails, checklists, enablers, handouts etc.), Communicate with internal (faculty, staff) and external clients (corporate partners, suppliers, catering, high schools), Prepare draft content for promotional materials and take meeting minutes. Support area faculty as needed. Responsible for the business operations of the department to include reconciling accounts, budget checks, utilizing e-procurement software, credit card reconciliation, revenue deposits and other business operations/projects as needed. Creates a positive workplace culture for faculty and staff. Participates, supports and engages in events supporting departmental, School and University mission, creating a positive educational environment for students. Functions as liaison to Procurement Management, Travel, Accounts Payable, University credit card administration, Accounting and Financial Reporting, Central Business Office, JSOM Dean's Office, areas within the Office of Research, and other units on campus. Answers questions, provides advice to faculty regarding compliance with relevant university policies, local, state and federal laws and regulations.

What we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in. UTHealth Houston's School of Dentistry is seeking a highly motivated individual who is interested in joining as an Administrative Assistant in The Department of Periodontics & Dental Hygiene. Individuals who would like an opportunity to further their knowledge and professional development in healthcare administration are encouraged to apply. The ideal candidate will have previous office assistant experience, can demonstrate the ability to work independently and with a team, while handling sensitive and confidential information, has the ability to effectively communicate with a customer service focus, possesses excellent organization skills and the ability to prioritize, frequently and adapt to changes, exhibits attention to detail and critical thinking skills, and has working knowledge and experience with university systems and computer applications (PeopleSoft, Coupa, Microsoft Office, etc.). Location: 7500 Cambridge, Houston, Texas 77054 Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus: * 100% paid medical premiums for our full-time employees * Generous time off (holidays, preventative leave day, both vacation and sick time - all of which equates to around 37-38 days per year) * The longer you stay, the more vacation you'll accrue! * Longevity Pay (Monthly payments after two years of service) * Build your future with our awesome retirement/pension plan! We take care of our employees! As a world-renowned institution, our employees' wellbeing is important to us. We offer work/life services such as... * Free financial and legal counseling * Free mental health counseling services * Gym membership discounts and access to wellness programs * Other employee discounts including entertainment, car rentals, cell phones, etc. * Resources for child and elder care * Plus many more! Position Summary: Provides general administrative support to a department or group of professionals under general supervision. Performs work that is varied and generally administrative and/or project oriented. Work occasionally requires use of initiative and judgment. This position may provide secretarial support. Departments may provide additional guidance with a departmental position description. Position Key Accountabilities: * Resolves routine inquiries and questions and responds to non-routine correspondence or telephone contacts in area of responsibility within guidelines established by supervisor. * Composes correspondence and memoranda; prepares graphs, tables and manuscripts; prepares reports and presentation materials. * Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines. * Develops filing systems; maintains files, records and reports for assigned area. * Receives, classifies, reconciles, consolidates, and/or summarizes documents and information. * Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures. * May be responsible for or assists with data entry and basic processing for the financial and/or human resources systems. * Schedules meetings and rooms, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes. * May be required to maintain office supplies and equipment. * Screens calls and emails and receives and directs visitors. * Retrieves information from departmental and/or project records and may produce reports. * Handles confidential information and sensitive issues. * Provides back-up for other support staff as needed. * May provide guidance and direction to lower level staff. May train entry level clerical staff. May lead support staff. * May serve as administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities and operations. * May be assigned routine budget or financial responsibilities by supervisor. * May maintain or reconcile financial records/reports. * Advises on policy and processes as assigned by supervisor. Is responsible for making routine decisions and judgment calls. * Other duties as assigned. Certification/Skills: Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required. Use of University financial systems may be required. Minimum Education: High School diploma or equivalent. Associates degree preferred. Minimum Experience: Four (4) years related work experience required. Prior experience with scheduling, maintaining calendars, and travel itineraries required. Prior experience preparing meeting materials or general reports preferred. May substitute required experience with equivalent years of education beyond the minimum education requirement. Physical Requirements: Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects. Security Sensitive: This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215 Veteran Information: Military occupations that relate to the initial selection criteria and registration or licensure requirements for this position may include but are not limited to: 001802, 2605, 0111, 3F561,68G, 70A, 70B, 70E. For a complete list please visit *************************** Residency Requirement: Employees must permanently reside and work in the State of Texas.