Business Coordinator jobs at University of Texas System - 31 jobs

The University of Texas Permian Basin welcomes applications for the position of Project Coordinator for our Project IDEA and HSI-STEM program Salary Range $45,000.00 depending on qualifications Essential Functions The Program Coordinator, DHSI Grants plays an essential role in the Office of DHSI Grants, supporting the implementation and day-to-day operations of two federally funded projects-Project IDEA and HSI-STEM. Reporting to the Project Manager, this position is responsible for coordinating program activities, managing communications, and assisting with data collection and outreach to ensure smooth and effective grant delivery. The Program Coordinator works closely with faculty, staff, students, and external partners to promote engagement, track progress, and support project goals. This is an ideal opportunity for someone who values collaboration, is highly organized, and enjoys supporting educational programs that enhance student access and success. 1. Support planning and execution of all grant activities. 2. Manage grant program communications and outreach through social media, website, email etc. 3. Screen office calls, visitors, and mail; provide information and assistance, including responding to requests for information as well as maintenance of both grant's vanity email accounts. 4. Collect and analyze data on/for all programs. 5. Keep updated data and prepare, maintain paperwork, reports, and outreach materials. 6. Help build positive relations within the team and external collaborative parties. 7. Assist in outreach activities among student populations in both k-12 and higher educational settings. 8. Schedule and organize meetings/events and maintain agendas and minutes. 9. Assist in the maintenance and tracking of expenditures and purchasing documentation. 10. Assist in the sourcing, purchasing and procurement of supplies and other activity resources. 11. Support departmental/programs growth and development. 12. The is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor. Required Qualifications 1. Bachelor's degree and two (2) years of relative experience. 2. Demonstrates self-motivation and attention to details in all tasks. 3. Excellent communication, time management, and organizational skills. Preferred Qualifications 1. Bilingual - Spanish. 2. Three (3) years of experience working in a higher educational setting, preferably in student success and/or outreach, preferred. 3. Experience utilizing CRM and/or ERP software preferred. 4. Experience working with diverse student populations preferred Additional Information Required Application Materials 1. Cover Letter 2. Résumé 3. List of References 4. Transcripts (Preferred) 5. Letters of Recommendation (Preferred) Conditions of Employment 1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor. 2. Employment is subject to an introductory period to monitor employee performance. 3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify. 4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver's license. Must have and maintain a satisfactory driver's record. 5. Employment is contingent upon a successful background check. 6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Schedule Generally, the normal work hours for the university are Monday through Thursday, 7:30 - 5:30 pm; Friday, 8:00 am - 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments. Standard Working Conditions 1. Able to lift various materials up to 25 pounds on an occasional basis. 2. Able to bend, crouch, and reach continuously. 3. Physically able remain seated, frequently to continuously. 4. Able to remain standing up to 15% of the time. 5. Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement. 6. Standard working conditions may differ depending on department and occupation University Benefits 1. UT Permian Basin offers an excellent compensation package including heath, retirement, & fringe benefits for eligible employees. 2. Coverage includes medical, prescriptions, life insurance, AD&D, and matching retirement provided by UTPB. 3. You may also be eligible to add dental, vision, family coverage, & flex-spending accounts, additional retirement, and a few other coverages as options too. 4. Fringe benefits include tuition reimbursement (after one year of service), wellness breaks, employee assistant program (EAP), and meal deals, among other perks and discounts! 5. Our benefits package, along with an ample leave policy, make for a great total compensation package. About the University The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973. The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country - full of industry, culture, and wide-open spaces. At the academic heart of this area sits The University of Texas Permian Basin - which every year, delivers smart, savvy leaders across the U.S. As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas. Our vision is that the University of Texas Permian Basin will be an innovative, responsive university that thinks large and lives local. We will lead in advancing education, research, economic competitiveness, and cultural enrichment. Visit our social media sites below for more information. LinkedIn Facebook Instagram Twitter YouTube Thank you for your consideration in today's job market. We look forward to connecting with you more in the future.

Job Title Business Coordinator III Agency Texas A&M University Health Science Center Department SOM Finance Centralized Proposed Minimum Salary Commensurate Job Type Staff Job Description Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Who we are As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. What we want The Business Coordinator III, under general supervision, provides staff support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data with limited supervision. What you need to know Salary Range: $45,000 - $61,940.50 Special Instructions: A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents. Qualifications Required Education and Experience Bachelor's degree or equivalent combination of education and experience. Four years of related experience in general office, accounting, or personnel operations. Preferred Qualifications Proficient in Microsoft Excel, Word, PowerPoint, and Outlook and Video Conferencing Applications. Experience working in a University setting Knowledge, Skills, and Abilities Ability to multitask and work cooperatively with others. Knowledge of word processing and spreadsheet applications. Interpersonal and communication skills. Planning and organizational skills. Responsibilities Financial Oversight and Budget Management Coordinates and reviews monthly and annual financial reports. Prepares, reviews, and audits reconciliations of accounts. Develops, monitors, and reports budget activity. Coordinates the departmental annual fiscal year closing activities. Proposes solutions to complex financial problems. Develops complex financial and statistical analyses and summary reports. Fulfills mandatory quarterly and annual reporting of accounts receivables. Purchasing and Financial Transaction Management Oversees accounts payable and account maintenance duties such as auditing, reviewing, and receiving vouchers and requisitions. Coordinates individual reimbursements to faculty, staff, visitors, and students for out-of-pocket purchases. Ensures department credit card purchase requests follow state purchasing guidelines. Assists with the inventory process related to purchasing. Coordinates the review and approval of requisitions and invoices in AggieBuy. Oversees reconciliation of expense reports in Concur for purchasing and travel. Coordinates the processing of DBRs, PCTs, and budget transfers. Reviews billing accounts to ensure they are in good standing. Staff Supervision and Training Coordinates and reviews the work of entry-level business employees on related business processing activities. Provides purchasing and travel expense training and support for all faculty, staff, and students. Trains staff on new and existing business procedures. Provides backup for other accounting personnel, including using FAMIS and AggieBuy. Compliance and Policy Oversight Interprets and ensures compliance with TAMU purchasing and travel guidelines. Reviews and audits cash handling activities to ensure compliance with university policies. Serves as a liaison to Sponsored Research Services for resolving research funding and expenditure issues. Serves as the backup to approver for departmental processes such as AggieBuy, Concur, and FAMIS. Service Center and Contract Support Provides business support to all service center staff regarding business operations. Assists with the administration of contracts and grants and related sponsored grant financial management. Liaison and Communication Serves as liaison with financial, payroll, and human resources departments. Communicates cash handling procedures to staff. Provides expertise and coordination on purchasing and travel activities for the department. Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leave and at least eight hours of paid vacation each month Automatic enrollment in the Teacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more Educational release time and tuition assistance for completing a degree while a Texas A&M employee Living Well, a program at Texas A&M that has been built by employees, for employees Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume' or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Library Acquisitions Business Coordinator II Agency Texas A&M University - Texarkana Department Library Services Proposed Minimum Salary $3,166.66 monthly Job Type Staff Job Description The Library Acquisitions Business Coordinator II, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data for the library. The Library Acquisitions Business Coordinator II provides support and guidance for programs and projects. The Library Acquisitions Business Coordinator II may instruct and guide other staff and student employees. Salary information: The expected salary range for this position is $38,000.00-$40,000.00 annually. ESSENTIAL DUTIES & RESPONSIBILITIES: * Provides complex customer service for researching and acquiring digital and physical resources. Responds to requests for assistance from faculty, staff, and students about resource questions on purchasing databases, electronic resources, and print materials. * Performs a variety of fiscal tasks including tracking and reconciling accounts, digital and physical contract renewals, investigating and resolving discrepancies, collecting data for budget development, preparing and processing purchasing and accounting forms, and posting to accounts. * Provides explanations and instructions for department/unit employees, IT staff, and support for a range of in-depth, specialized questions in research resources and databases. * Analyzes and organizes operations and determines problem resolutions. Communicates with vendors, consortia, customer service representatives, as well as various staff in other departments to prevent and resolve any problem that may arise. * Research and gather information for projects. Analyzes data and recommends or initiates change. Develop custom reports. Create and update unit procedures. * Request, maintain, and stay current on VPATs (Voluntary Product Accessibility Template), for library resources. * Sets up new vendors with accounts payable, including tax documents and payment processes. * Maintains new and existing contracts for products. * Verifies the existence of titles requested and gathers information essential to the purchasing the books by selecting the appropriate dealer based on the place of publication, price, and availability. * Places orders for books and non-book materials that have been chosen by the faculty and staff using the appropriate electronic ordering software or ordering directly from the vendor. * Establish and maintain workflows for timely product purchase periods. * Manage relationships with vendors and monitor pricing. * Compare vendor offerings to ensure competitive pricing. Review and analyze vendor proposals and pricing structures. Manage and meet appropriate deadlines for all products. * Prepares and maintain order records & vendor data in the library services platform (LSP) for materials being ordered & vendors being used by downloading marc records and customizing record details. * Create invoices in the LSP that match the paper copy for the posting function. Maintains acquisition posting log. * Prepare year-end balance records and prepares for the new acquisitions budget. Purge previous year's records, set up new budget allocations for books (allocating portions for each dept.), periodicals, curriculum, and databases. Create new accounts as needed in the library automated computer system for the new fiscal year. * Cooperates as a team member with the library staff in performing any professional or non-professional duties essential to the achievement of efficient library operations. * This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. KNOWLEDGE, SKILLS & ABILITIES: Minimum Qualifications * Bachelor's degree or equivalent combination of education and experience. * Three years of related experience. * Knowledge of word processing and spreadsheet applications. * Interpersonal and communication skills. * Planning and organizational skills. * Ability to multitask and work cooperatively with others. Preferred Qualifications * Experience searching library catalogs and databases. * Proficient in Microsoft Excel. * Knowledge of major search engines and performing searches. * Experience with speaking to small groups. * Experience working in an academic library. * Supervisory experience. * Organized and attentive to detail. Other Requirements * Physical requirements- * Ability to exert moderate force and/or move medium weight boxes, books, heavy book trucks or similar items. * Ability to handle material which can contain dust or microscopic mold spores * The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Ability to travel and work beyond normal office hours and/or work on weekends. SUPERVISION OF PERSONNEL: This position generally supervises student employees. OPEN UNTIL FILLED. To apply: Upload your cover letter, resume, and 3 professional reference's contact information with one reference being a supervisor/manager in the questionnaire section of your application. Please remember once you submit your application you will not be able to "revise" or upload any documents. If you have any questions about uploading or a revision to your application, you may contact ************ All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Business Administrator I Agency Texas A&M University Health Science Center Department SOM Finance Centralized Proposed Minimum Salary Commensurate Job Type Staff Job Description Glimpse of the Job Are you ready to be the go-to expert for business operations in a dynamic department that supports medical clinic, academic and research activities? In this role, you'll be the primary point of contact for questions about business procedures and purchasing, ensuring smooth operations across the board. Bring your payroll superpowers to life by handling critical functions such as corrections, allocations, and cost transfers. You'll make sure payroll charges hit the right accounts-because accuracy and compliance matter! You'll also manage grant activities and departmental budgets, playing a key role in supporting crucial initiatives. If you thrive in a fast-paced environment and love solving problems while keeping financial processes on track, this is your chance to shine! What you need to know Salary Range: $45,000-$68,330.50 Special Instruction: A cover letter and resume are strongly recommended and will help in our review. You may upload them with the application under the CV/Resume section. Minimum Requirements Bachelors 5 years in general office, accounting, or personnel operations Preferred Education and Experience Accounting and budget management experience in a TAMU business/fiscal office. Accounting and budget management experience in a medical clinic Advanced skills in Microsoft Excel; working with pivot tables and formulas HR Liaison trained. Experience working with individuals and communities Approver in AggieBuy & Concur High Level Account Overview and Maintenance Supervisory Experience Responsibilities Concur, AggieBuy and Payment Card Process Serves as an approver in AggieBuy, Concur and Payment Card systems. Reviews and approves account reconciliations. Assists with the management of financial transactions, including assigning costs to appropriate accounts and projects. Helps when needed on complex outstanding issues within the systems. Creates processes and distributes updates to BCS Campus administrators. Review each assigned department's payment card statements and past due submissions. Help the customer understand the processes, timeline and compliance issues. Budget & Fiscal Serves as the primary point of contact for questions or concerns on business procedures and purchasing questions. Plan, develop, implement, coordinate, and monitor programs or services. Develops and recommends policies, procedures, and guidelines. Serves as bridge for complex processes that may cross over TAMU/COM administrative departments and other offices or customers. Convey issues and engage the appropriate COM/TAMU office in a timely manner. Stay abreast of accounting, HR, and other relevant policies, procedures, services and practices at TAMUS that impact COM Business Services and departments. Oversee annual fiscal year closing activities. Proposes solutions to complex financial problems. Prepares and analyzes business reports. Serve as liaison with financial, payroll, and human resources units. Interprets System policies and regulations and University rules. Develops complex administrative, financial, and statistical analyses and summary reports. Manages maintenance of business files. Serves as office manager delegate. Implements and audits business procedures and trains staff on new and existing procedures. Establishes, implements and audits unit procedures for special activities and programs. Assists in special investigations, program analysis, and research studies. Manages personnel activities including preparing position analyses, updating position descriptions, and developing employment offers. Communicates with employees regarding personnel policies and procedures and identifies training needs. Participates in the hiring and training of subordinate business staff and student workers. May supervise staff and resolve staff conflicts. Recommend and review/sign documents relating to budget, corrections and payroll allocations (eg. DBR's, DCR's, Payroll cost allocations, and PCT's) for assigned departments. Assist Department Heads with development of annual budget with guidance from Senior Business Administrator. Assist departments with proper account set-up and maintenance of their fiscal accounts. Establish a common understanding with each Department Head of how costs should be assigned to appropriate accounts and projects. iPayment Process Review and approve any Ipayments deposits received by BCS Campus. Deposits must strictly adhere to TAMU System cash handling policy regarding depositing funds at bank and depositing/ balancing in iPayments. Responsible for staying current on cash handling policy. Verification Process Review and approve monthly account verifications, within 30 days of monthly close Update job knowledge Update job knowledge by keeping current with financial regulations and accepted practices for COM, TAMU and TAMUS; participate in educational opportunities; read professional publications; maintain personal networks; participate in professional organizations. Respond to financial inquiries by gathering, analyzing, summarizing, and interpreting data. Positively interact with students, faculty and staff. Maintain a neat and professional appearance and demeanor. Report to work at designated time and place. Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leave and at least eight hours of paid vacation each month Automatic enrollment in the Teacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more Educational release time and tuition assistance for completing a degree while a Texas A&M employee Living Well, a program at Texas A&M that has been built by employees, for employees Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume' or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

We are hiring immediately for a Quality Improvement Coordinator to join the UTHealth Houston School of Public Health in Houston, TX. The Center for Health Care Data (CHCD) seeks a detail-oriented professional to support quality improvement through regulatory analysis, policy review, and technical writing. In this role, you will be responsible for reviewing managed care organization policies and procedures for compliance with federal, state, and contractual requirements, conducting document-based audits, and producing clear, well-structured executive summaries and reports for internal leadership and external stakeholders. The ideal candidate for this role should have strong technical writing skills and the ability to synthesize complex requirements. Hybrid schedule. What we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in. Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus: * 100% paid medical premiums for our full-time employees * Generous time off (holidays, preventative leave day, both vacation and sick time - all of which equates to around 37-38 days per year) * The longer you stay, the more vacation you'll accrue! * Longevity Pay (Monthly payments after two years of service) * Build your future with our awesome retirement/pension plan! We take care of our employees! As a world-renowned institution, our employees' wellbeing is important to us. We offer work/life services such as... * Free financial and legal counseling * Free mental health counseling services * Gym membership discounts and access to wellness programs * Other employee discounts including entertainment, car rentals, cell phones, etc. * Resources for child and elder care * Plus many more! Position Summary: This role is responsible for reviewing managed care organization policies and procedures for compliance with federal, state, and contractual requirements, conducting document-based audits, and producing clear, well-structured executive summaries and reports for internal leadership and external stakeholders. This position emphasizes written analysis, document evaluation, and the interpretation of regulations. Position Key Accountabilities: * Performs technical writing and editing, including drafting, revising, and formatting reports, policies, and documentation to professional and regulatory standards. * Conducts structured, document-based audits of policies, procedures, and supporting documentation to assess adherence with federal, state, and contractual program requirements. * Reviews and analyzes Standard Operating Procedures (SOPs) to identify regulatory gaps, inconsistencies, and areas requiring clarification or improvement. * Prepares clear, well-organized executive summaries, audit findings, and formal reports for internal leadership, stakeholders, and state or federal regulatory entities. * Synthesizes complex regulatory requirements and audit findings into concise written guidance and recommendations for quality improvement. * Collaborates with project managers and program leadership to develop document-based quality improvement plans and track resolution of identified compliance deficiencies. * Analyzes results and program documentation to monitor adherence to regulatory and accreditation standards and to support ongoing quality assurance activities. * Supports ongoing operations by maintaining documentation, tracking actions, and assisting with follow-up reviews to ensure issues are addressed. * Interfaces with administrative, clinical, and regulatory stakeholders to clarify documentation requirements, resolve policy-related issues, and support reporting activities in a highly regulated environment. * Performs other duties as assigned. Certification/Skills: * Strong technical writing skills, the ability to synthesize complex requirements, and experience working with healthcare regulations, public health programs, public policy, and/or managed care organizations is highly preferred. * Excellent written, verbal, and presentation skills. * Ability to work independently using critical thinking skills to solve problems and improve processes. Minimum Education: * Bachelor's degree or related experience. Minimum Experience: * Three years of related experience. Physical Requirements: Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects. Security Sensitive: This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4. Residency Requirement: Employees must permanently reside and work in the State of Texas.

Job Title Marketing Operations Coordinator Agency Texas A&M University Department Marketing & Communications Proposed Minimum Salary $3,750.00 monthly Job Type Staff Job Description Who We Are The Division of Marketing & Communications tells the story of Texas A&M and promotes and protects the Texas A&M brand. We achieve our goals through: Messaging, Branding, and Brand Oversight. For more information, please visit us at ************************* . What We Want The Marketing Operations Coordinator helps support and shape the university's creative and strategic initiatives. As a key role within the operational hub in the creative process, this role helps coordinate the work of designers, writers and other creative colleagues while ensuring project goals, tasks and timelines are met. What You Need To Know Salary: Starting at $45,000/annually Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section. Additional Details: Some travel and work beyond normal office hours and/or work on weekends. Responsibilities Project Management: Assist with the coordination, execution and tracking of marketing projects, ensuring initiatives support university strategic priorities and articulated goals. Help identify project objectives, define performance metrics (KPIs) and establish methods for measuring project success. Support the identification and coordination of necessary teams and resources for marketing and creative initiatives with specific emphasis on deliverables that are outside a larger project. Manage project schedules, track milestones and deliverables, and facilitate alignment of creative, strategic and operational priorities using project management tools. Serve as a facilitator and problem-solver, identifying risks, managing competing demands and keeping teams focused and accountable. Promote smooth communication among cross-functional teams, provide responsive service to university stakeholders and contribute to a positive, collaborative culture. Brand Compliance and Governance: Ensure work meets Texas A&M brand standards, compliance requirements and university values. Support campaign performance tracking, timely updates and initial reporting for project metrics; recommend improvements based on results. Provide logistical support and input for division wide meetings and agenda items, collaboratively supporting leadership and creative teams. Assist with documenting and refining operational processes for continuous improvement and help celebrate team achievements. Assist with occasional quality checks or audits of marketing deliverables. Gather feedback from project stakeholders to inform process improvements. Industry Trends: Stay informed about marketing trends, techniques and best practices in higher education. Perform other duties as assigned by the Director of Marketing Operations. Qualifications Required Education & Experience: Bachelor's degree in related field. An equivalent combination of education and experience may be considered. Three years of related experience. Preferred Qualifications: Bachelor's degree in Marketing, Communications, Business or related field. PMP certified 2+ years of relevant experience in marketing, project coordination, or similar administrative role. Experience using project management tools or willingness to learn. Familiarity with creative workflows or working directly with marketing and communications teams. Experience in higher education. Knowledge, Skills, and Abilities: Strong organizational, communication and customer service skills; attention to detail. Ability to manage multiple projects and deadlines simultaneously in a fast-paced, dynamic environment. Collaborative team player with a proactive approach to solving problems and supporting collective success. Commitment to ongoing professional development and openness to learning new skills. Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leave and at least eight hours of paid vacation each month Automatic enrollment in the Teacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more Educational release time and tuition assistance for completing a degree while a Texas A&M employee Living Well, a program at Texas A&M that has been built by employees, for employees Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume' or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

The Contract Coordinator I provides administrative support for business activities in the Department of Graduate Nursing. Responsible for securing new agreements for nursing students performing clinical rotations at clinical sites and ensuring timely renewal of expiring contracts. Essential Duties And Responsibilities Assists in the preparation and submission of contractual agreements between the College of Nursing and Health Innovation ( CONHI ) and clinical/non-clinical affiliates. Identify contracts that are expiring, initiate contact with the clinical agencies and answer queries from new clinical sites. Conducts technical reviews of contracts and related documents. Verifies contract data and contractual language. Inputs, edits, stores, retrieves, formats, prints, and accumulates a variety of documents and reports that relate to contract maintenance. Inputs contract information into appropriate databases. Interacts with affiliates and clinical staff regarding contracts and any associated documents. Responds to email and phone calls regarding contract data. Assist with administrative needs in support of the Department Chair, Associate Chair and other leaders. Provide support to CONHI leadership related to the expansion to rural health. Help identify and contact potential rural health sites. Provide administrative assistance to the contracts and clinical coordination teams. Performs other duties as assigned. Minimum Qualifications Bachelor's degree. One (1) year of administrative experience OR Diploma with five (5) years of administrative experience or a equivalent mix of education and relevant experience in similar role Must have working experience and knowledge of MS Office products. Preferred Qualifications One (1) year of experience in Higher Education. Working experience with advanced knowledge and skill of MS Office products. Work Schedule Monday - Friday; 8:00am - 5:00pm.

Manages the administrative, financial, budgetary and human resources operations of a very complex university department. 1. Plans and manages the department's human and financial resources to support department objectives. 2. Provides financial accountability and ensures compliance with state, university and external funding agency guidelines; responsible for all administrative and financial affairs of the department, including personnel, procurement, travel, accounts payable, accounts receivable and general accounting-related issues within the department. 3. May establish the work assignments of staff and provides guidance as needed; fills vacancies, defines job duties, sets performance goals, and conducts annual performance appraisals; counsels employees and recommends disciplinary action; makes recommendations on promotions and new hires. 4. Establishes or participates in the establishment of operational and administrative guidelines and inventory controls; enforces safety compliance rules and regulations. 5. May advise and assist faculty in administrative planning and provide departmental support and/or administrative oversight for sponsored research awards from federal, state, foundation and/or private funding agencies. 6. Serves as the department liaison with Central Payroll, Human Resources, Office of Sponsored Projects and other department business managers. 7. Oversees the management and maintenance of database for all personnel and payroll records. 8. Interprets university policies and procedures for faculty and staff. 9. Performs other job-related duties as assigned. Experience will be considered in lieu of education. MQ: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of three (3) years of directly job-related experience. All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.

Assists the Business Administrator with the day-to-day management of budgetary, financial, personnel and administrative functions for a college. 1. Provides financial accountability and ensures compliance with State and university guidelines by functioning as certifying signature authority. 2. Manages the monthly reconciliation of accounts and generates monthly financial and budget reports for departments and centers. 3. Administers personnel and payroll activities to include reconciliation of payroll records and salary reallocation process. 4. Assists department staff with personnel issues and maintains personnel files. 5. Participates in the development of the annual budgets. 6. Trains and provides guidance to departmental staff regarding the use of university forms and the application of university and college policies and procedures. 7. Supervises support staff and student workers as assigned in the central business office and/or Dean's Office. 8. Develops and maintains informational databases for the college. 9. Represents the college on behalf of the Business Administrator as required. 10. Performs other job-related duties as assigned. Additional duties: * Assisting faculty and staff with Concur for travel arrangements for both employees, prospective employees, and guests. * Process the hiring of part-time and student workers for the college. * assist with college events. Experience will be considered in lieu of education. Education will be considered in lieu of experience. MQ: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of three (3) years of directly job-related experience. All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.

Assists the Business Administrator with the day-to-day management of budgetary, financial, personnel and administrative functions for a college. 1. Provides financial accountability and ensures compliance with State and university guidelines by functioning as certifying signature authority. 2. Manages the monthly reconciliation of accounts and generates monthly financial and budget reports for departments and centers. 3. Administers personnel and payroll activities to include reconciliation of payroll records and salary reallocation process. 4. Assists department staff with personnel issues and maintains personnel files. 5. Participates in the development of the annual budgets. 6. Trains and provides guidance to departmental staff regarding the use of university forms and the application of university and college policies and procedures. 7. Supervises support staff and student workers as assigned in the central business office and/or Dean's Office. 8. Develops and maintains informational databases for the college. 9. Represents the college on behalf of the Business Administrator as required. 10. Performs other job-related duties as assigned. MQ: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of three (3) years of directly job-related experience. Additional Job Posting Information: * Department is willing to accept education in lieu of experience. * Department is willing to accept experience in lieu of education All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.

The Housing Operations Coordinator II will coordinate online leasing and contract administration processes to maximize housing occupancy at The University of Texas at Arlington. They will be responsible to perform database management functions to support housing operations. They will supervise student staff and clearly communicate policies and information to achieve departmental objectives. They will also provide back-up support and assistance for the Assistant Director, Auxiliary Services. Essential Duties And Responsibilities Leasing and Contract Administration: Coordinate the online housing and meal plan application and contracting process. Works in conjunction with the Leasing Consultant staff to maximize occupancy in university residence halls and apartments. Maintain leasing activity calendar to ensure departmental objectives are timely executed. Coordinate assignment of departmental scholarship recipients. Negotiate lease offers and prepare and execute leases for selected properties. Research and implement best practices and perform activities in compliance with Fair Housing Laws. Database Management: Configure database to properly assign residents in accordance with stated preferences. Develop custom queries and execute auto-allocation of residents in accordance with established departmental rules. Develop custom reports for routine and ad-hoc use and statistical analysis. Develop and retain reports for historical reference and analysis. Leverage software to reduce manual processes and increase operational efficiency and effectiveness. Work closely with software provider and Manager, IT for Auxiliary Services to troubleshoot and resolve software issues and data inconsistencies. Coordinate assignment of departmental scholarship recipients. Supervision: Hire, supervise, train and evaluate student assistants. Train staff and students on housing software. Communications: Composes complex and professional correspondence which clearly communicates departmental objectives. Presents information and responds to questions related to housing and dining as required by other departments, prospective residents, and parents. Documents policies and procedures related to leasing operations. Work with both students and parents on web portal training and technical issues. Other Duties as Assigned: Assist with Quarantine and Temporary Housing during global pandemic. Perform other duties as assigned by the Executive Director, Auxiliary Services or Assistant Director, Auxiliary Services. Minimum Qualifications Bachelor's Degree or a equivalent mix of education and relevant experience in similar role. Professional experience working in business management, finance, real estate, contract negotiation, rental housing, hospitality, information technology or the equivalent experience. Experience with Excel 2010 (pivot tables, conditional formatting, graphing, Vlookup, nested formulas, linking spreadsheets, and other ribbon bar functions). Preferred Qualifications Master's Degree. Proficient in the use of StarRez or similar comprehensive student housing management software system. Work Schedule Monday-Friday; 8:00am-5:00pm. Include on-call responsibilities during nights and weekends as job dictates. Not eligible for remote work.

Posting Number S06817P Position Title Administrative Coordinator Functional Title Compliance Coordinator Department Institutional Compliance Salary Range $57,500 to $58,900 depending on qualifications Pay Basis Monthly Position Status Regular full-time Location Richardson Position End Date (if temporary) Posting Open Date 01/12/2026 Posting Close Date 02/06/2026 Open Until Filled No Desired Start Date 02/16/2026 Job Summary The UT Dallas Office of Institutional Compliance is currently hiring a Compliance Coordinator to join our team. Reporting to the Assistant Vice President, the Compliance Coordinator will provide departmental administrative, fiscal, and operational support and assist the development, implementation, and operation of UTD's Institutional Compliance Program. Position Information * FLSA Status: Nonexempt * Salary Grade: 13 * Anticipated Salary Range: $57,500 to $58,900 depending on qualifications. * Successful candidates must meet the minimum requirements for education, experience, knowledge, skills, and abilities for the position. Minimum Education and Experience Requirements: Bachelor's degree from an accredited institution and three years of administrative experience, including at least one year of compliance and/or budget management experience; or equivalent combination of education and experience. Competencies (required knowledge, skills, and abilities): * Analytical and Problem-Solving: Ability to analyze complex data and information, identify patterns and trends, make data-driven decisions, and develop appropriate solutions; and ability to analyze incidents, identify risks, and recommend appropriate actions that align with organizational objectives. * Communication and Interpersonal: Ability to communicate effectively and considerately in an environment with a wide range of stakeholders, including students, faculty, staff, administrators, third parties, and external agencies; and foster collegiality, build partnerships, and work collaboratively with others to meet shared objectives. * Organization and Planning: Ability to manage multiple projects concurrently, prioritize, plan, and schedule tasks effectively, ask for assistance when needed, follow procedures, ensure accuracy in documentation and data, correct own errors, and produce consistent and timely professional work. * Position Specific: Proficiency with interpreting, applying, and monitoring organizational policies; proficiency with writing, summarizing, and analyzing complex information in an understandable and accurate manner; proficiency with Microsoft Office Suite or related software; experience working with electronic records and managing confidential, private information; ability to organize workflow and coordinate activities; ability to work independently and as part of a team; and willingness to receive feedback and adapt in the pursuit of professional growth. * Professionalism: Ability to act with integrity; exercise sound judgment and discretion; treat others with respect and consideration regardless of their status or position; maintain confidentiality; accept responsibility for own actions; and follow through with commitments. Note: All applicants are required to submit a cover letter and resume demonstrating how the applicant meets the minimum qualifications, required competencies (knowledge, skills, and abilities), and preferred qualifications. Minimum Education and Experience Bachelor's degree in Business Administration with three years of administrative experience; or equivalent combination of education and experience. Preferred Education and Experience Preferred Qualifications: * Proficiency with or the ability to quickly learn PeopleSoft's Human Capital System and Financial Management System, PeopleAdmin talent management system, eProcurement, and Case IQ. * Proficiency with or the ability to quickly learn analytics dashboard software. * Ability to develop and implement educational and training programs with effective presentation and facilitation skills and ability to adapt those skills to a variety of audiences. * Budget management experience. * Communications or marketing and event planning experience. * Demonstrated experience managing, coordinating, and/or supporting a compliance functional area or program, preferably working in an institution of higher education. * Qualified internal applicants are encouraged to apply and will be given preference. Other Qualifications To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position. Essential Duties and Responsibilities The Compliance Coordinator will be responsible for administrative, fiscal, and operational activities of the Office of Institutional Compliance as well as assisting with the development, implementation, and operation of UTD's Institutional Compliance Program. Duties and Responsibilities: Administrative & Office Management * Function as department's liaison to budget, human resources, payroll, and other units. * Manage departmental budget and monthly account reconciliation via PeopleSoft; prepare purchase orders, vouchers, deposits, transfer of funds, and other expenditures; coordinate travel arrangements and reconcile OneCard reports for staff. * Assure effective operations, accurate data, and security of assets using sound financial and business practices and appropriate internal controls. Comply with applicable laws, regulations, policies, and procedures. * Coordinate office maintenance, including record storage, shredding, and ordering and organizing of supplies, general care for the department suite and kitchenette, and reporting service requests for the copier. Maintain computer inventory and complete annual inventory. * Complete new hire and employment related documents for staff. Coordinate department onboarding for all new employees. * Maintain calendars and manage organization and preparation for meetings, events, and programs including securing space, arranging travel, ordering materials, preparing agendas, taking minutes, and distributing reports. Communication and Outreach Activities * Assist with program research and development as part of the university's institutional compliance program, including assessment and review of campus programs within Compliance Support, Equal Opportunity and Title IX, Prevention Education and Clery Compliance, and Youth Protection. * Manage our departmental Lunch & Learn/Tea & Lunch professional development program, and coordinate marketing and communication awareness campaigns/programs regarding institutional compliance requirements as well as upcoming education programs or professional development offerings to the campus community. * Assist with the facilitation and resolution of barrier reports and accommodation requests from visitors in accordance with departmental procedures and university policies, including case management documentation, monitoring, and data analysis. * Provide backup communications support for UTD's General Compliance Education Programs, including Annual and New Hire, Ethics & Compliance Hotline, Equal Opportunity & Title IX case management system, Prevention Education and Clery Compliance case management system, and Youth Protection Programs. * Build expertise and keep abreast of policy and procedural changes that will affect the scope or practice of compliance/risk management, including emerging regulatory obligations and trends, through meaningful and continuing engagement as well as professional development on best practices, leadership, program development and assessment, and institutional risk and compliance management. Assessment & Analysis * Assist in ongoing internal monitoring of compliance activities (e.g., accurate documentation and records in case management systems; required training for department and campus community; other outreach activities; compliance reporting and ad-hoc requests) and provide ongoing updates to departmental leadership, designated departmental staff, applicable stakeholders, and other administrators as necessary and appropriate. * Coordinate ongoing institutional compliance program data, which may include working with high-risk areas stakeholders for content and deliverables; prepare and update reporting documents. * Manage compliance log/electronic management system for Risk Management Plans ("RMP") and Quarterly Compliance Reports ("QCR") as well as reported instances of non-compliance and/or concerns; track and monitor timely submission and response. * Coordinate and prepare relevant metrics for regular reporting to management and ad-hoc requests. * Provide data analysis and reporting support for OIC operations. Other * Perform other related duties and participate in special projects as assigned. Physical Demands and Working Conditions Physical Demands and Working Conditions * Work is primarily sedentary in nature and performed in a standard office environment. * The noise level is quiet to moderate. * Repetitive use of standard office equipment such as a computer/laptop (including keyboard, monitor, and mouse), printer, copier, calculator, telephone (or virtual equivalent). * Unexpected interruptions occur often, and stress level is moderate to high. * Frequent communication in a variety of methods and collaborative work with multiple departments as well as with individuals and groups. * Ability to be stationary in front of a computer for an extended period. * Occasionally required to move about the office and travel moderate distances around campus to attend meetings and events. Physical Activities Working Conditions Additional Information About Us The University of Texas at Dallas is a public research university located in one of the nation's fastest-growing metropolitan regions. UT Dallas is a place that welcomes and encourages members of its community in their pursuit of excellence. Visit About UTD for more information. The Office of Institutional Compliance provides faculty, staff, and students with resources and tools to support success in complying with the University's equal opportunity, nondiscrimination, Title IX, and other institutional compliance responsibilities including internal policies and procedures and applicable federal and state laws and regulations. We work with partners on campus to foster and support an environment that is respectful and free from discrimination and harassment. Visit our department's website for more information. Work Schedule Regular working hours are 8:00 a.m. to 5:00 p.m. Monday through Friday. This role may be eligible for a hybrid (partly remote/partly in-office) work schedule, subject to business need and manager approval. Individuals must live in the Dallas-Fort Worth area and have the ability to be on campus for work activities as scheduled and/or with notice. What We Can Offer UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes: * Competitive Salary * Tuition Benefits * BCBS PPO Medical Insurance Options - including 100% paid employee medical coverage for full-time employees * AD&D Insurance * Dental & Vision Plan Options * Long and short-term disability * TRS Retirement Plan * Fertility Benefits * Paid time off All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit ******************************************* for more information. Special Instructions Summary How to Apply: To be considered for this position, all applications must be submitted online through UTD Jobs. Incomplete applications or materials will not be considered. Applicants must submit: * A cover letter that outlines how their education, experience, skills, and abilities specifically align to this position and * A resume. For full consideration submit application materials by January 28, 2026. For questions regarding the application process, please email Ms. Deven Marshall. Important Message 1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

Under direct supervision, responsible for coordinating the completion of the project life-cycle, including preparing and maintaining project plans, budgets, and staffing requirements.

Under general supervision, responsible for working within a multidisciplinary team providing clinical care to community child, adolescent, and adult outpatients with serious mental illness, substance use disorder, and other co-morbid conditions. This is a grant funded position sponsored by the Texas Child Mental Health Care Consortium (TCMHCC). TCMHCC was created by the 86th Texas Legislature to leverage the expertise and capacity of the health-related institutions of higher education to address urgent mental health challenges and improve the mental health care system in this state in relation to children and adolescents. TCHATT (Texas Child Health Access Through Telemedicine), is one initiative of the TCMHCC and is designed to partner with school districts to provide mental and behavioral health care access to all students in the state of Texas.

Under direct supervision, responsible for coordinating the completion of the project life-cycle, including preparing and maintaining project plans, budgets, and staffing requirements. General business knowledge to plan, organize, and control resources, procedures, and timing for an administrative or business process. Solid organizational skills, including coordination, multi-tasking and time management. Strong verbal, written and interpersonal communication skills. Extensive knowledge of common Microsoft Office software (Word, Excel, PowerPoint, MS-Project, Outlook, etc.). Strong focus on quality assurance with attention to detail and ability to apply protocols. Ability to work independently to collect, research and organize data. Strong problem-solving skills and ability to meet deadlines. Team-management and leadership skills. Education: Bachelor's degree in a related field is required. Experience: Three (3) years of directly related experience is required. Ensures projects run smoothly by overseeing a workflow, scheduling assignments, evaluating the course of the project and reporting its status to the management and stakeholders. Creates project plans and timelines to ensure adherence to established guidelines and ensures projects are administered according to protocol. Coordinates and organizes project activities to include training, data management, statistical analysis and budget preparation. Tracks progress, identifies and resolves obstacles. Oversees fiscal reporting to include monitoring expenditures and preparing financial reports. Provides status updates on the progress of the project. Ensures effective preparation and delivery of all project events, meetings and production of all necessary documentation. Serves as the project liaison between the various departments and stakeholders. Participate in project design meetings and propose improvements if necessary Performs all other duties as assigned.

Under general supervision, responsible for working within a multidisciplinary team providing clinical care to community child, adolescent, and adult outpatients with serious mental illness, substance use disorder, and other co-morbid conditions. This is a grant funded position sponsored by the Texas Child Mental Health Care Consortium (TCMHCC). TCMHCC was created by the 86th Texas Legislature to leverage the expertise and capacity of the health-related institutions of higher education to address urgent mental health challenges and improve the mental health care system in this state in relation to children and adolescents. TCHATT (Texas Child Health Access Through Telemedicine), is one initiative of the TCMHCC and is designed to partner with school districts to provide mental and behavioral health care access to all students in the state of Texas. General business knowledge to plan, organize, and control resources, procedures, and timing for an administrative or business process. Solid organizational skills, including coordination, multi-tasking and time management. Strong verbal, written and interpersonal communication skills. Extensive knowledge of common Microsoft Office software (Word, Excel, PowerPoint, MS-Project, Outlook, etc.). Strong focus on quality assurance with attention to detail and ability to apply protocols. Ability to work independently to collect, research and organize data. Strong problem-solving skills and ability to meet deadlines. Team-management and leadership skills. EDUCATION: Bachelor's degree in a related field is required. EXPERIENCE: Three (3) years of directly related experience is required. LICENSE AND CERTIFICATION: None. Ensures projects run smoothly by overseeing a workflow, scheduling assignments, evaluating the course of the project and reporting its status to the management and stakeholders. Creates project plans and timelines to ensure adherence to established guidelines and ensures projects are administered according to protocol. Coordinates and organizes project activities to include training, data management, statistical analysis and budget preparation. Tracks progress, identifies and resolves obstacles. Oversees fiscal reporting to include monitoring expenditures and preparing financial reports. Provides status updates on the progress of the project. Ensures effective preparation and delivery of all project events, meetings and production of all necessary documentation. Serves as the project liaison between the various departments and stakeholders. Participate in project design meetings and propose improvements if necessary Performs all other duties as assigned.

Founded in 2001, the Archer Center is where Texas meets the world. As the Washington, D.C., campus of The University of Texas System, the Archer Center provides talented undergraduate and graduate students from across the UT System with the opportunity to live, learn, and intern in the nation's capital. The Archer Center is seeking a Recruitment and Administrative Coordinator based in Austin, Texas. A successful candidate will be public service-minded and interested in the Archer Center's mission and vision. Our Mission: We educate the next generation of bipartisan leaders for local, state, federal, and international service by offering varied experiential learning programs for undergraduate, graduate, and medical students from The University of Texas System. Our Vision: To develop public- and private-sector leaders who understand the federal policymaking process, are able to solve relevant policy problems, contribute to improved civic engagement and civil society, and who elevate the public discourse about policy and politics. The Recruitment and Administrative Coordinator provides direct support for Texas-based Archer Center operations. Duties focus on administrative support, recruitment coordination, and scholarship management. In collaboration with Archer Center colleagues, the Recruitment and Administrative Coordinator has a significant role in Archer Fellow recruitment across UT System campuses, Texas-based administrative operations, and Archer Center scholarship awards. A successful candidate will be organized and detail-oriented, possess excellent verbal and written communication skills, be poised and professional in representing the Archer Center, and handle confidential information with tact and discretion. This position requires a high level of organizational and time management skills and the ability to work in a fast-paced environment that often includes multiple and shifting priorities. A successful candidate will be a team player with an interest in higher education and public service. This position is based in The University of Texas System Austin, Texas, office/Archer Center and reports to the Assistant Director of Admissions and Campus Relations. Essential Duties And Responsibilities The Archer Center Recruitment and Administrative Coordinator is a key member of the Archer Center's Texas-based team. Duties include: Recruitment & Admissions Coordinates recruitment activities for the Archer Center, including campus information sessions and other outreach. Manages communications with prospective students, including management of the Archer Center admissions email account. Maintain records, files, and spreadsheets related to recruitment and admissions. Oversees the Archer Center Alumni Ambassadors program, including the application process, selection, training, and stipend processing. Participates in recruitment events and activities on various campus, including leading information sessions. Manages the online application for the Archer Fellowship and application processing, addressing questions that arise for candidates and/or recommenders. Participates in undergraduate and graduate Archer Fellowship Program candidate interviews. Coordinates selection advisory committee communications. Scholarship Coordination Prepares scholarship applications, timelines, and resources for students in the undergraduate and graduate Archer Fellowship Programs. Leads funding information sessions and serves as the Archer Center's first point of contact for scholarship inquiries. Oversees the review, scoring, and awarding of scholarship applications for the Archer Center's need-based, merit-based, and donor-funded scholarships and endowments. Acts as liaison between the Archer Center and the Archer Fellow Alumni Association to coordinate scholarship timelines and awards. Collaborates with each of the UT System's academic and health institutions to determine applicable funding resources for the undergraduate and graduate Archer Fellowship Programs. Texas-based Operations Provides administrative support to the Austin-based Archer Center Team. Assists with coordination of logistics for Texas- based programmatic, alumni, and business-related events and meetings. Assists with development and fundraising projects, including donor correspondence. Manages the Archer Center's general email and responds, resolves, or assigns inquiries to appropriate person. Supports business operations, in coordination with D.C.-based administrative support. Collaborates with Archer Center team on tracking and procurement of Archer Center collateral and marketing materials; oversees distribution of materials to UT System institutions and stakeholders. Other duties as assigned.

Coordinates the administrative operations of a department, including, but not limited to, human resources, payroll, telecommunications, building maintenance, and property inventory. 1. Coordinates personnel administration including employee sign-up, faculty folders, payroll and implementation of related policies and procedures. 2. Coordinates department administrative operations, including telecommunications, physical plant work orders, long distance codes, parking permits and ID card requests. 3. Maintains personnel records such as employee information, timesheets and lost time reports; tracks status of submitted personnel and administrative forms. 4. May coordinate and compile information for various programs and activities for faculty and graduate students. 5. Oversees the work assignments of clerical staff and coordinates daily office operations. 6. Coordinates all aspects of space management and conducts property inventory for the department. 7. Reviews personnel and administrative documents for adherence to university regulations prior to obtaining certifying signature. 8. Assists faculty, staff and students with personnel and administrative issues; serves as departmental liaison to administrative departments on campus. 9. Performs other job-related duties as required. Education will be considered in lieu of experience. MQ: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of five (5) years of directly job-related experience. All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.

Posting Number S06764P Position Title Administrative Project Coordinator I Functional Title Department Economic Political & Policy Salary Range $47,500 - $50,000 Pay Basis Monthly Position Status Regular full-time Location Richardson Position End Date (if temporary) Posting Open Date 12/05/2025 Posting Close Date Open Until Filled Yes Desired Start Date 01/12/2026 Job Summary Coordinates and provides oversight of business and administrative matters of the Military Science Department and Army ROTC program while working under the School of EPPS. This includes assisting with financial planning and management, human resource planning, facilities management, environmental health and safety compliance, and coordination of special events. Previous military experience preferred. Minimum Education and Experience Bachelor's degree in a related discipline and three years of administrative experience, experience related to the project area or any equivalent combination of education and experience. Preferred Education and Experience Preferred Education and Experience * Bachelor's degree in related field. * Three (3) years of highly responsible and varied office administration or business management experience. * Previous military experience preferred. Other Qualifications To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position. Essential Duties and Responsibilities Essential Duties and Responsibilities Operations * Provides exceptional customer service skills for the department, answers phones and emails, and provides general program info for student walk-ins. * Skilled in developing and maintaining good working relationships. * Advanced Microsoft Office skills. * Knowledge of accounting/budgeting procedures. * Collects and coordinates Cadet/student academic information * Prepares and edits class schedules and assigns instructors * Manages and purchases office supplies and arranges access to classrooms and offices. * Plans all Military Science events, reserves space, arranges catering, etc. * Coordinates annual space survey, key, and inventory audits. Recruitment & Admissions * Coordinates scheduling and communications for information sessions and outreach. * Manages communications with prospective students. * Maintains records, files, and spreadsheets related to recruitment and admissions. * Oversees the online application for Military Sciences and application processing, addressing questions that arise for candidates and/or recommenders. * Participate in recruitment events and activities, including information sessions or participating in candidate interviews. Physical Demands and Working Conditions Physical Activities Working Conditions Additional Information Work Notice: Evening and weekend hours and travel may be required. What We Can Offer UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefits package including: Competitive Salary Tuition Benefits Internal Training Medical insurance - including 100% paid employee medical coverage for full-time employees Dental Insurance Vision Insurance Long and short-term disability Retirement Plan Options Paid time off Paid Holidays All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit ******************************************* for more information. Special Instructions Summary Important Message 1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.