Administrative Assistant jobs at University of Virginia

The Opportunity The University of Virginia Investment Management Company (UVIMCO) provides investment management services to the University of Virginia and associated organizations. UVIMCO is looking for a proactive and organized Administrative Assistant to support the broader operations team. The position would report to the CFO, who oversees investment operations and corporate accounting, including safeguarding assets, investment data management, external reporting, audit, tax, and related compliance. This position interfaces with team members across the organization, shareholders, external investment managers, banks, vendors, and other third parties. Who We Are UVIMCO's team represents an exceptional group of investment management professionals who are grounded in the mission and values of the University of Virginia. We manage over $15 billion for the University of Virginia and are proud of the positive impact that our work has on generations of UVA students, faculty, staff, and patients. We value integrity, collaboration, excellence, diversity of thought, and intellectual honesty and expect the same from our external fund managers and partners. Why Work for UVIMCO Opportunity to work for a leading University endowment Culture of motivated and dynamic investment and operational professionals Investments have a tangible and positive impact on the University of Virginia Establish relationships with University and industry leaders Who We Are Looking For Primary Responsibilities: Perform general administrative support for CFO and members of the operations team such as mailing, printing, electronic filing, scheduling, maintaining contact lists, updating worksheets, and executing mail merges Receive, screen, and prioritize certain incoming team emails and provide requested information Assist in recuring compliance reporting to counterparties Respond to KYC/FACTA/CRS documentation requests Support UVIMCO's information outreach requests (e.g., mail blasts, valuation campaigns) Assist with form/document completion and signature processes; improve and maintain checklists Perform and support internal records/data validation, capture, and cleanup initiatives Maintain documentation for specific processes such as shareholder documents, proxies, business licenses, and certain tax/regulatory filings Assist in preparation for annual audit and tax requirements, including the tracking of K-1s and audited financial statements, as well as the compilation of audit support Coordinate with legal administrator to track down executed documents necessary for funding Participate in shared coverage for critical operations functions during the holidays and other office closures Act as project manager on ad hoc projects to support operational initiatives Skills and Qualifications The ideal candidate will possess: Two to five years of related professional work experience. Bachelor's degree is preferred but not required Excellent computer skills, including fluency in Microsoft Office (Outlook, Excel, Word) and Adobe Acrobat Pro. Experience with document management software preferred Excellent organizational skills and attention to detail A cooperative and service-oriented attitude and demeanor A proficient and professional manner, with strong verbal and written communication and interpersonal skills. An ability to handle multiple tasks, prioritize responsibilities, and maintain discretion with confidential information An ability to solve problems independently or with minimal supervision Commitment to Diversity, Equity, and Inclusion We are committed to advancing diversity and inclusion across the investment management industry. We celebrate diversity and welcome individuals from different backgrounds, races, ethnicities, and genders. We provide an inclusive environment of mutual respect for all employees. We believe that diversity and inclusion are essential to our success as a top institutional investor, and we seek to attract and retain the most qualified people from a diverse candidate pool.

Working Title: Senior Administrative Assistant to the Dean - School of Professional & Continuing Education State Role Title: General Administration Supervisor I/Coordinator I Position Type: Full-time Staff (Classified) Position Status: Full-Time FLSA Status: Non-Exempt: Eligible for Overtime College/Division: School of Professional & Continuing Education Department: 100066 - Professional & Continuing Education Pay Rate: Pay Range Specify Range or Amount: $45,000-$48,000 Is this a JMU only position? No Is this a grant-funded position? No Is this a Conflict of Interest designated position? No Beginning Review Date: 01/05/2026 About JMU: At James Madison University (JMU), we're more than just a publicly funded institution - we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees. Why Work at JMU? We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing: * Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually. * Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs. * Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System. * Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support. * Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU. At JMU, we believe in Being the Change - and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way. Discover what makes JMU a great place to work: bit.ly/JMUEmployment General Information: JMU's School of Professional & Continuing Education (SPCE) fosters learning across lifespans through transformative education and enrichment. SPCE offers a range of programs, including youth camps, adult degree completion, professional and workforce development, and lifelong learning, as well as partners with academic units across JMU to support a number of online or off-campus degree and certificate programs. The primary role of SPCE's Senior Administrative Assistant to the Dean is to provide administrative support for the dean. Key duties include managing the dean's calendar, travel arrangements, and meeting coordination and scheduling as well as providing administrative tasks for the dean's committees, task forces and councils. This role communicates and coordinates events with administrators from other colleges, schools and units across the university on the dean's behalf. This role plays a critical part in developing and executing SPCE's communications strategy and providing project support. Duties and Responsibilities: The Senior Assistant to the Dean of SPCE provides executive and administrative support to the dean in a variety of areas including: correspondence, special projects, maintenance of the dean's calendar, and day-to-day operations of the dean's office. This position coordinates activities on the dean's behalf and facilitates the interaction of the dean across campus and with external partners. Works independently with a high degree of confidentiality. * Acts as the Executive Assistant to the Dean of the School of Professional & Continuing Education (SPCE). Provides comprehensive assistance to the dean in order to increase efficiency and effectiveness of SPCE. This includes exercising independent judgement in the management and/or rescheduling of the dean's calendar in order to address pertinent situations and ensuring deadlines and priorities are met. Provides meeting support and manages special projects to support the dean and SPCE leadership. Coordinate travel details for the dean. * Provides administrative support to the dean with respect to formal communications (i.e. newsletter, invitations and hospitality events, drafting remarks), data management, annual reports, annual evaluations, and special projects from the Provost and senior leadership. (i.e. dean searches). * Coordinates internal hiring processes including ePARs and graduate assistantships and provides input and support for other fiscal concerns as needed. * Coordinates and facilitate SPCE events such as Commencement, Giving Day, holiday gatherings, committee meetings and VIP visits; including catering, invitations, agendas, and other details. * Provides support to SPCE Associate Dean in scheduling meetings and responding to calendar invitations. Provide other administrative support to SPCE Associate Dean as needed and as capacity allows. * Processes all internal SPCE faculty and staff travel authorizations and reimbursements. * Provides support and schedule meetings for SPCE committees and councils, and serve as a liaison and point of coordination for the faculty and staff, ensuring information is shared with regard to meetings, requests for information, and deadlines. Qualifications: Required Qualifications: * Working knowledge of Adobe Suite, Zoom, and MS Teams * Working knowledge of Microsoft Office Suite, Microsoft 360 * Working knowledge of Powerpoint, Canva and other presentation software * Working knowledge of Doodle and other meeting planning tools * Excellent written and verbal communication skills * Excellent customer service skills * Attention to detail and strong organizational skills * Ability to work with a broad range of audiences and multiple stakeholders * Works well independently, as well as in a team * Demonstrated experience in handling confidential information and matters Additional Posting Information: Conditions of Employment: Employment is contingent upon the successful completion of a criminal background check. E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization. EEO Statement: James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality. Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: **************. Reasonable Accommodation: If you are an individual with a disability and need assistance searching or applying for jobs please contact us at ************** or ************. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

Working Title: Senior Administrative Assistant to the Dean - School of Professional & Continuing Education State Role Title: General Administration Supervisor I/Coordinator I Position Type: Full-time Staff (Classified) Position Status: Full-Time FLSA Status: Non-Exempt: Eligible for Overtime College/Division: School of Professional & Continuing Education Department: 100066 - Professional & Continuing Education Pay Rate: Pay Range Specify Range or Amount: $45,000-$48,000 Is this a JMU only position? No Is this a grant-funded position? No Is this a Conflict of Interest designated position? No Beginning Review Date: 01/05/2026 About JMU: At James Madison University (JMU), we're more than just a publicly funded institution - we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees. Why Work at JMU? We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing: • Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually. • Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs. • Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System. • Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support. • Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU. At JMU, we believe in Being the Change - and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way. Discover what makes JMU a great place to work: bit.ly/JMUEmployment General Information: JMU's School of Professional & Continuing Education (SPCE) fosters learning across lifespans through transformative education and enrichment. SPCE offers a range of programs, including youth camps, adult degree completion, professional and workforce development, and lifelong learning, as well as partners with academic units across JMU to support a number of online or off-campus degree and certificate programs. The primary role of SPCE's Senior Administrative Assistant to the Dean is to provide administrative support for the dean. Key duties include managing the dean's calendar, travel arrangements, and meeting coordination and scheduling as well as providing administrative tasks for the dean's committees, task forces and councils. This role communicates and coordinates events with administrators from other colleges, schools and units across the university on the dean's behalf. This role plays a critical part in developing and executing SPCE's communications strategy and providing project support. Duties and Responsibilities: The Senior Assistant to the Dean of SPCE provides executive and administrative support to the dean in a variety of areas including: correspondence, special projects, maintenance of the dean's calendar, and day-to-day operations of the dean's office. This position coordinates activities on the dean's behalf and facilitates the interaction of the dean across campus and with external partners. Works independently with a high degree of confidentiality. -Acts as the Executive Assistant to the Dean of the School of Professional & Continuing Education (SPCE). Provides comprehensive assistance to the dean in order to increase efficiency and effectiveness of SPCE. This includes exercising independent judgement in the management and/or rescheduling of the dean's calendar in order to address pertinent situations and ensuring deadlines and priorities are met. Provides meeting support and manages special projects to support the dean and SPCE leadership. Coordinate travel details for the dean. -Provides administrative support to the dean with respect to formal communications (i.e. newsletter, invitations and hospitality events, drafting remarks), data management, annual reports, annual evaluations, and special projects from the Provost and senior leadership. (i.e. dean searches). -Coordinates internal hiring processes including ePARs and graduate assistantships and provides input and support for other fiscal concerns as needed. -Coordinates and facilitate SPCE events such as Commencement, Giving Day, holiday gatherings, committee meetings and VIP visits; including catering, invitations, agendas, and other details. -Provides support to SPCE Associate Dean in scheduling meetings and responding to calendar invitations. Provide other administrative support to SPCE Associate Dean as needed and as capacity allows. -Processes all internal SPCE faculty and staff travel authorizations and reimbursements. -Provides support and schedule meetings for SPCE committees and councils, and serve as a liaison and point of coordination for the faculty and staff, ensuring information is shared with regard to meetings, requests for information, and deadlines. Qualifications: Required Qualifications: -Working knowledge of Adobe Suite, Zoom, and MS Teams -Working knowledge of Microsoft Office Suite, Microsoft 360 -Working knowledge of Powerpoint, Canva and other presentation software -Working knowledge of Doodle and other meeting planning tools -Excellent written and verbal communication skills -Excellent customer service skills -Attention to detail and strong organizational skills -Ability to work with a broad range of audiences and multiple stakeholders -Works well independently, as well as in a team -Demonstrated experience in handling confidential information and matters Additional Posting Information: Conditions of Employment: Employment is contingent upon the successful completion of a criminal background check. E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization. EEO Statement: James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality. Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: **************. Reasonable Accommodation: If you are an individual with a disability and need assistance searching or applying for jobs please contact us at ************** or ************. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

The Administrative Assistant provides confidential secretarial and administrative support to include data entry and coordination, mailings, general tasks, schedule meetings and generate meeting minutes. This role researches and resolves to invoice and payment issues related to purchase orders and vendor invoices; enters purchase orders into system to assist in procurement of equipment, software and services; tracks and monitors purchase orders; updates and maintains records of financial transactions and vendor contracts; and other support activities as requested ensuring the smooth flow of work through the department. This role also performs fiscal, bookkeeping and accounting-related duties in preparing and maintaining fiscal, accounts payable related records and reports. Represents the department, therefore requiring a high degree of communication, accountability and responsibility. The Administrative Assistant ensures that activities, meetings and events are scheduled accurately; provides timely information to assist with scheduling; and handles urgent and sensitive information on a daily basis, while maintaining office confidentiality. This role performs various duties that require independent discretion and judgment, accuracy, orderliness and timeliness, all within established guidelines and procedures. This role also requires the learning, knowledge, and application of VCUHS policies and procedures. This position may have a dual reporting line. Licensure, Certification, or Registration Requirements for Hire: N/A Licensure, Certification, or Registration Requirements for continued employment: N/A Experience REQUIRED: Minimum of two (2) years of previous secretarial/administrative work experience in an office setting Previous experience with Microsoft Office applications and e-mail/calendaring Experience PREFERRED: Three (3) years of previous secretarial/administrative work experience in an office setting Previous experience in an academic health care setting Education/training REQUIRED: High School Diploma or equivalent Education/training PREFERRED: Post High School coursework in Business, Accounting or closely related field Independent action(s) required: Independently performs administrative and secretarial duties Seeks guidance and direction from supervisor when needed Supervisory responsibilities (if applicable): N/A Additional position requirements: Generally works day shift, Monday through Friday, but may require flexibility for special projects or to meet organizational needs. Age Specific groups served: N/A Physical Requirements (includes use of assistance devices as appropriate): Physical: Lifting 50-100 lbs. Activities: Prolonged sitting, Walking (distance), Repetitive motion Mental/Sensory: Strong recall, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking Emotional: Fast pace environment, Steady pace, Able to handle multiple priorities, Able to adapt to frequent, change Days EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.

Temporary Administrative Assistant Nonexempt New York Sea Grant College of Agriculture and Life Sciences (CALS) Stony Brook, New York Who We Are CALS is a pioneer of purpose-driven science and Cornell University's second-largest college. We work across disciplines to tackle the challenges of our time through world-renowned research, education, and outreach. The questions we probe and the answers we seek focus on three overlapping concerns: natural and human systems; food, energy, and environmental resources; and social, physical, and economic well-being. New York Sea Grant is a cooperative program between the State University of New York and Cornell University. Established in 1971, Sea Grant implements educational problem-solving programs for coastal resource users, businesses, and agencies. Sea Grant supports research and provides extension education to coastal resource agencies, users, businesses, and residents and is patterned after the land-grant concept; programs include coastal zone management, tourism and small business development, coastal environmental quality, and seafood processing. What You Will Do You will provide confidential administrative support to the New York Sea Grant Extension Program. You will provide backup support for other administrative functions as needed. Duties include: * Answer and route phone calls, emails, and other inquiries promptly and professionally. * Maintain office supplies inventory and coordinate orders as needed. * Assist with mail distribution and shipping tasks. * Organize and maintain electronic and physical filing systems. * Assist with data entry and recordkeeping. * Support planning and execution of workshops, webinars, and outreach events. * Coordinate registration, materials preparation, and participant communication. What We Need We are looking for an individual who excels at building relationships with multiple stakeholders. We need someone with strong customer service skills and a focus on excellence. Additionally, we need someone who has: * High school Diploma. * 1+ years of experience in an administrative or office support role. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). * Strong organizational and time-management skills with attention to detail. * Excellent written and verbal communication skills. * Ability to handle multiple tasks and prioritize effectively in a fast-paced environment. * Professional demeanor and ability to maintain confidentiality. If you possess these experiences and skills, this may be the role for you! There are a few other qualifications that we would view as incredibly helpful in this role, including: * Experience working in an academic or nonprofit setting. * Familiarity with Cornell University systems (e.g., Kuali, Workday, Concur). * Knowledge of event coordination and logistics. * Experience with virtual meeting platforms (Zoom, Microsoft Teams). * Ability to work independently and as part of a team. This temporary position (20 hours/week) will be located in Stony Brook, New York. This is a six-month term appointment that is contingent upon available work, funding, and performance. We hope you appreciate great benefits. Cornell receives national recognition as an award-winning workplace for our health, well-being, and sustainability initiatives. * Compensation is $23.69/hour. College of Agriculture and Life Sciences Life. Changing. No relocation assistance is provided for this position. Visa sponsorship is not available for this position. How to Apply You must submit both a resume/CV and a cover letter. When applying through our system, please attach your application materials (resume/CV and cover letter). You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. If you are an internal employee, please log in to Workday. University Job Title: Temporary Administrative Assistant Job Family: Temporary Administration Level: No Grade - Hourly Pay Rate Type: Hourly Pay Range: Refer to Posting Language Remote Option Availability: Onsite Company: Contact Name: Janet Camilli Contact Email: ****************** Job Titles and Pay Ranges: Non-Union Positions Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria: * Prior relevant work or industry experience * Education level to the extent education is relevant to the position * Unique applicable skills * Academic Discipline To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator. Union Positions The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates. Current Employees: If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell. Online Submission Guidelines: Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. Employment Assistance: For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email ********************. If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice **************, or email at accommodations@cornell.edu. Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing ********************. Notice to Applicants: Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant. EEO Statement: Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of "... any person ... any study." No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 2025-12-18

Working Title: Administrative Assistant - Middle, Secondary, and Mathematics Education in the College of Education State Role Title: Administrative and Office Specialist III Position Type: Full-time Staff (Classified) Position Status: Full-Time FLSA Status: Non-Exempt: Eligible for Overtime College/Division: College of Education Department: 100048 - Education Programs Pay Rate: Maximum Starting Specify Range or Amount: $37,000 Is this a JMU only position? No Is this a grant-funded position? No Is this a Conflict of Interest designated position? No Beginning Review Date: 12/01/2025 About JMU: James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU. Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmployment General Information: The James Madison University College of Education seeks an Administrative Assistant for the Middle, Secondary, and Mathematics Education (MSME) department. This position provides administrative and clerical support for the department, Academic Unit Head, faculty, and students. Duties and Responsibilities: 1. Serve as an initial point contact for faculty, students and other visitors to the department offices, providing exceptional customer service by phone, in person, and electronically. 2. Serve as administrative assistant to the academic unit head (AUH). Provide, for example, a range of assistance with notetaking, providing transcripts, organization and archiving of files and records, calendar management, communications, orders, event logistics and reservations, and fiscal and affiliate support. * Create protocols that help the unit adhere to policies (ex. FERPA, Records Management), meet expectations, and function efficiently. * Maintain confidentiality and professionalism in handling sensitive information. * Maintain up-to-date and accurate schedules, syllabi, and textbook information. 3. Utilize JMU systems for a range of tasks, prioritizing administrative support tasks. (Required training is provided.) For example: * Review and enter approved course entries and student overrides in the student administration system(s). * Run queries and generate reports. * Track faculty hours and overload pay. * Track and support student scheduling and record keeping. 4. Support the hiring, on-boarding, supervision, and separation processes for department employees by managing required paperwork and ensuring timely and accurate processing. 5. Prepare budget documents and monitor departmental budget allocations including but not limited to the small purchase credit card (SPCC) and faculty professional development needs. 6. Provide administrative support for grant-related activities, including assisting with proposal preparation, coordinating with the Office of Sponsored Programs, and supporting budget and reporting processes as directed by Principal Investigators. 7. Remain up to date on relevant software programs, procedures, and departmental needs through professional learning and practice. 8. Complete other duties as determined by the MSME Academic Unit Head and/or Dean based on the ongoing and emerging needs of the department and College of Education. 9. Maintain inventory of supplies. 10. Corresponds with adjunct faculty and assists in assigning and supporting supervisors. Qualifications: Required: * Strong communication and interpersonal skills * Demonstrated ability to interact professionally and effectively navigate challenging conversations, with a variety of stakeholders * Exceptional attention to detail * Strong organizational and prioritization skills * Demonstrated persistence in finding answers and solving problems * Experience using digital office technologies (ex. MS Office 365, Adobe Sign) * Demonstrated ability to learn and adapt with change and innovation * Ability to interpret and apply relevant policies Additional Considerations: * Prior experience as an Administrative Assistant * Demonstrated ability to utilize emerging technologies Additional Posting Information: Conditions of Employment: Employment is contingent upon the successful completion of a criminal background check. E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization. EEO Statement: James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality. Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: **************. Reasonable Accommodation: If you are an individual with a disability and need assistance searching or applying for jobs please contact us at ************** or ************. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

Working Title: Administrative Assistant - Middle, Secondary, and Mathematics Education in the College of Education State Role Title: Administrative and Office Specialist III Position Type: Full-time Staff (Classified) Position Status: Full-Time FLSA Status: Non-Exempt: Eligible for Overtime College/Division: College of Education Department: 100048 - Education Programs Pay Rate: Maximum Starting Specify Range or Amount: $37,000 Is this a JMU only position? No Is this a grant-funded position? No Is this a Conflict of Interest designated position? No Beginning Review Date: 12/01/2025 About JMU: James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU. Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmployment General Information: The James Madison University College of Education seeks an Administrative Assistant for the Middle, Secondary, and Mathematics Education (MSME) department. This position provides administrative and clerical support for the department, Academic Unit Head, faculty, and students. Duties and Responsibilities: 1. Serve as an initial point contact for faculty, students and other visitors to the department offices, providing exceptional customer service by phone, in person, and electronically. 2. Serve as administrative assistant to the academic unit head (AUH). Provide, for example, a range of assistance with notetaking, providing transcripts, organization and archiving of files and records, calendar management, communications, orders, event logistics and reservations, and fiscal and affiliate support. • Create protocols that help the unit adhere to policies (ex. FERPA, Records Management), meet expectations, and function efficiently. • Maintain confidentiality and professionalism in handling sensitive information. • Maintain up-to-date and accurate schedules, syllabi, and textbook information. 3. Utilize JMU systems for a range of tasks, prioritizing administrative support tasks. (Required training is provided.) For example: • Review and enter approved course entries and student overrides in the student administration system(s). • Run queries and generate reports. • Track faculty hours and overload pay. * Track and support student scheduling and record keeping. 4. Support the hiring, on-boarding, supervision, and separation processes for department employees by managing required paperwork and ensuring timely and accurate processing. 5. Prepare budget documents and monitor departmental budget allocations including but not limited to the small purchase credit card (SPCC) and faculty professional development needs. 6. Provide administrative support for grant-related activities, including assisting with proposal preparation, coordinating with the Office of Sponsored Programs, and supporting budget and reporting processes as directed by Principal Investigators. 7. Remain up to date on relevant software programs, procedures, and departmental needs through professional learning and practice. 8. Complete other duties as determined by the MSME Academic Unit Head and/or Dean based on the ongoing and emerging needs of the department and College of Education. 9. Maintain inventory of supplies. 10. Corresponds with adjunct faculty and assists in assigning and supporting supervisors. Qualifications: Required: • Strong communication and interpersonal skills • Demonstrated ability to interact professionally and effectively navigate challenging conversations, with a variety of stakeholders • Exceptional attention to detail • Strong organizational and prioritization skills • Demonstrated persistence in finding answers and solving problems • Experience using digital office technologies (ex. MS Office 365, Adobe Sign) • Demonstrated ability to learn and adapt with change and innovation • Ability to interpret and apply relevant policies Additional Considerations: • Prior experience as an Administrative Assistant • Demonstrated ability to utilize emerging technologies Additional Posting Information: Conditions of Employment: Employment is contingent upon the successful completion of a criminal background check. E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization. EEO Statement: James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality. Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: **************. Reasonable Accommodation: If you are an individual with a disability and need assistance searching or applying for jobs please contact us at ************** or ************. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

About the Law School Founded in 1887, Cornell Law School is a top-tier law school. We offer a 3-year JD program for about 200 students per class, a one-year LLM program for about 120 students from countries throughout the world, and a doctoral (JSD) program for about 2-3 new students per year. Cornell Law School has 41 tenured and tenure-track faculty, including 20 with chaired faculty positions; and 15 clinical professors in the legal research and writing program and in clinics at the local, national, and international level. Our faculty is consistently ranked among the top in the country for scholarly productivity and influence, and has pre-eminence in many areas, including quantitative and qualitative empirical legal studies, international and comparative law, and robust doctrinal scholarship in core fields. Our school is committed to being recognized as the leader among law schools at combining inspiring theoretical, doctrinal, and experiential teaching with cutting-edge scholarship in a supportive, intellectually rich community, so that our graduates can achieve excellence in all facets of the legal profession. The Opportunity The Registrar's Office Assistant supports a range of complex administrative and technical tasks related to student records, course and enrollment management, and exams. The role ensures accurate communication of information in alignment with university and school policies. It also serves as the first point of contact for the Registrar's Office, providing guidance and support to students and other visitors. Key Responsibilities Customer Service & Administrative Support Serve as the initial point of contact for the Registrar's Office, triaging questions from students, faculty, staff, and the public via email, in person, and phone. Manage the Law Registrar email account, screening inquiries and responding or referring as appropriate. Assist with room reservations, makeup class scheduling, academic review sessions, course information maintenance, and tracking student course enrollments. Communicate with faculty, staff, and students regarding classroom assignments. Process incoming and outgoing mail. Process student enrollment-related forms such as supervised writing/teaching forms, directed readings, and petitions. Coordinate with other offices across the Law School - including Facilities, IT, etc. Exam Support Support all aspects of exam preparation, administration, and processing. Order and manage exam-related supplies. Help students resolve exam-related issues. Other Responsibilities Maintain and update the Law School website. Assist with the maintenance and security of student records, ensuring accurate and secure data entry. Support the course evaluation process as needed. Serve as back-up to the Academic Services Assistant and Enrollment Services Assistant. This full-time (39 hours/week) Endowed College position is based in Ithaca, NY and is fully on-site. It is a one-year term appointment. Core hours are Monday through Friday, 8:00 AM to 4:30 PM. What We Need A resume and cover letter are required for further consideration. Associate's degree and 2-4 years of relevant experience, or an equivalent combination of education and experience. Ability to handle highly confidential information and work effectively under pressure in a fast-paced, team-oriented environment. Strong ability to manage multiple tasks with competing deadlines and prioritize simultaneous projects. Exceptional attention to detail. Excellent written and oral communication skills. Strong organizational, planning, time management, and interpersonal skills, with a customer-focused service orientation. Ability to manage high work volumes during peak periods. Sound judgment and effective problem-solving skills. Ability to build and maintain inclusive working relationships with students, faculty, staff, and community members. Proficiency in Microsoft Office Suite and strong aptitude for documentation. If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't. Familiarity with university policies and procedures, including the functions of the Registrar's Office at both the university and Law School levels. Experience using PeopleSoft, 25Live, Exam4, and Canvas. Rewards and Benefits Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability. Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell. Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell Follow this link to learn more about the Total Rewards of Working at Cornell:Total Rewards | Working at Cornell. Visa sponsorship is not available for this position. Cornell is an equal opportunity employer. For more information, visit hr.cornell.edu/eeo. University Job Title: Student Services Asst III Job Family: Student Services Level: C Pay Rate Type: Hourly Pay Range: $24.30 - $26.79 Remote Option Availability: Onsite Company: Endowed Contact Name: Keionda Lewis Contact Email: ***************** Job Titles and Pay Ranges: Non-Union Positions Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria: Prior relevant work or industry experience Education level to the extent education is relevant to the position Unique applicable skills Academic Discipline To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator. Union Positions The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates. Current Employees: If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell. Online Submission Guidelines: Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. Employment Assistance: For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email ********************. If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice **************, or email at accommodations@cornell.edu. Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing ********************. Notice to Applicants: Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant. EEO Statement: Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 2025-11-18

About the Law School Founded in 1887, Cornell Law School is a top-tier law school. We offer a 3-year JD program for about 200 students per class, a one-year LLM program for about 120 students from countries throughout the world, and a doctoral (JSD) program for about 2-3 new students per year. Cornell Law School has 41 tenured and tenure-track faculty, including 20 with chaired faculty positions; and 15 clinical professors in the legal research and writing program and in clinics at the local, national, and international level. Our faculty is consistently ranked among the top in the country for scholarly productivity and influence, and has pre-eminence in many areas, including quantitative and qualitative empirical legal studies, international and comparative law, and robust doctrinal scholarship in core fields. Our school is committed to being recognized as the leader among law schools at combining inspiring theoretical, doctrinal, and experiential teaching with cutting-edge scholarship in a supportive, intellectually rich community, so that our graduates can achieve excellence in all facets of the legal profession. The Opportunity The Registrar's Office Assistant supports a range of complex administrative and technical tasks related to student records, course and enrollment management, and exams. The role ensures accurate communication of information in alignment with university and school policies. It also serves as the first point of contact for the Registrar's Office, providing guidance and support to students and other visitors. Key Responsibilities Customer Service & Administrative Support * Serve as the initial point of contact for the Registrar's Office, triaging questions from students, faculty, staff, and the public via email, in person, and phone. * Manage the Law Registrar email account, screening inquiries and responding or referring as appropriate. * Assist with room reservations, makeup class scheduling, academic review sessions, course information maintenance, and tracking student course enrollments. * Communicate with faculty, staff, and students regarding classroom assignments. * Process incoming and outgoing mail. * Process student enrollment-related forms such as supervised writing/teaching forms, directed readings, and petitions. * Coordinate with other offices across the Law School - including Facilities, IT, etc. Exam Support * Support all aspects of exam preparation, administration, and processing. * Order and manage exam-related supplies. * Help students resolve exam-related issues. Other Responsibilities * Maintain and update the Law School website. * Assist with the maintenance and security of student records, ensuring accurate and secure data entry. * Support the course evaluation process as needed. * Serve as back-up to the Academic Services Assistant and Enrollment Services Assistant. This full-time (39 hours/week) Endowed College position is based in Ithaca, NY and is fully on-site. It is a one-year term appointment. Core hours are Monday through Friday, 8:00 AM to 4:30 PM. What We Need A resume and cover letter are required for further consideration. * Associate's degree and 2-4 years of relevant experience, or an equivalent combination of education and experience. * Ability to handle highly confidential information and work effectively under pressure in a fast-paced, team-oriented environment. * Strong ability to manage multiple tasks with competing deadlines and prioritize simultaneous projects. * Exceptional attention to detail. * Excellent written and oral communication skills. * Strong organizational, planning, time management, and interpersonal skills, with a customer-focused service orientation. * Ability to manage high work volumes during peak periods. * Sound judgment and effective problem-solving skills. * Ability to build and maintain inclusive working relationships with students, faculty, staff, and community members. * Proficiency in Microsoft Office Suite and strong aptitude for documentation. If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't. * Familiarity with university policies and procedures, including the functions of the Registrar's Office at both the university and Law School levels. * Experience using PeopleSoft, 25Live, Exam4, and Canvas. Rewards and Benefits * Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability. * Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell. * Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell * Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell * Follow this link to learn more about the Total Rewards of Working at Cornell:Total Rewards | Working at Cornell. Visa sponsorship is not available for this position. Cornell is an equal opportunity employer. For more information, visit hr.cornell.edu/eeo. University Job Title: Student Services Asst III Job Family: Student Services Level: C Pay Rate Type: Hourly Pay Range: $24.30 - $26.79 Remote Option Availability: Onsite Company: Endowed Contact Name: Keionda Lewis Contact Email: ***************** Job Titles and Pay Ranges: Non-Union Positions Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria: * Prior relevant work or industry experience * Education level to the extent education is relevant to the position * Unique applicable skills * Academic Discipline To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator. Union Positions The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates. Current Employees: If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell. Online Submission Guidelines: Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. Employment Assistance: For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email ********************. If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice **************, or email at accommodations@cornell.edu. Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing ********************. Notice to Applicants: Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant. EEO Statement: Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of "... any person ... any study." No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 2025-11-18

About the Cornell University Library With welcoming spaces, expansive collections, and innovative services across our libraries on campus, Cornell University Library is a unified community empowering academic achievement and intellectual exploration at Cornell and beyond. About the Library Annex The Library Annex is a state-of-the-art high-density facility with a climate-controlled environment of 50-55⁰ F and 30-35% relative humidity. It consists of five modules built between 1978 and 2004 and provides a clean and secure home for library materials in various formats. Access to materials is provided by electronic and physical document delivery with a 24-hour turn-around time or using an on-site reading room equipped with wireless access, computers, printer, copiers, and microform readers. Currently, the Library Annex serves primarily as a storage facility for lesser-used materials from the on-campus collections of CUL and carries significant responsibilities for housing and preserving the Rare and Manuscript Collections print heritage materials. The Library Annex is committed to providing adequate protection and security for this historic material. The Opportunity Under the supervision of the Google Project Manager or the Annex Administrative Supervisor, the Large Scale Digitization Project Assistant will be responsible for the preparation of outgoing and incoming shipments for a large digitization project. This project also involves meeting specific deadline dates. As a Large-Scale Digitization Project Assistant, you will work with: Materials housed in the Library Annex: Use of a variety of software on an iPad type of equipment and various software programs. Operation of Orderpicker/forklift to retrieve (outgoing) and refile (incoming) shipments. Materials housed in Campus Unit Libraries: Locate, retrieve, and process library materials for outgoing shipments. Check-in and reshelve materials for incoming shipments. You will assist in movement of library materials, supplies, and equipment involved in the large scale digitization project. The Large Scale Digitization Project Assistant job is physically demanding, requiring frequent management of heavy book carts over a variety of grades and surfaces. Hours and Location Large-Scale Digitization Project Assistants work on-site at the Library Annex located on Bookbank Drive (take Route 366 to Palm Rd, near the Cornell apple orchard). Core work hours for this position are Monday through Friday, 7:40AM to 4:00PM. This is a benefits-eligible term appointment (from point of hire) until 09/03/2026, with the possibility of extension dependent on project funding and positive performance. What We Need A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration. High school Diploma and up to 2 years relevant experience or equivalent combination. Ability to work effectively with a variety of people in a team environment. Aptitude for detailed and repetitive work; accuracy in recordkeeping. Excellent organizational, interpersonal, and communication skills. Familiarity and ease with computer technology. Valid drivers license with a good driving record. Ability to pass a test for the forklift/orderpicker license. Training provided on site. Ability to lift up to 75 pounds. Ability to safely manage heavy loads on wheels (800 lbs.) over a variety of grades. Experience modeling values that support inclusion, belonging, and wellbeing. If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't. Experience with academic libraries, Library or Congress call number system, large scale book movement. Rewards and Benefits Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability. Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell. Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell Follow this link to learn more about the Total Rewards of Working at Cornell:Total Rewards | Working at Cornell. Visa sponsorship is not available for this position. With a founding principle of “... any person ... any study,” Cornell is an equal opportunity employer. University Job Title: Public Svcs Asst II Job Family: Library/Museum Level: B Pay Rate Type: Hourly Pay Range: $23.40 - $24.28 Remote Option Availability: Onsite Company: Endowed Contact Name: Carolyn Chow Contact Email: ****************** Job Titles and Pay Ranges: Non-Union Positions Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria: Prior relevant work or industry experience Education level to the extent education is relevant to the position Unique applicable skills Academic Discipline To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator. Union Positions The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates. Current Employees: If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell. Online Submission Guidelines: Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. Employment Assistance: For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email ********************. If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice **************, or email at accommodations@cornell.edu. Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing ********************. Notice to Applicants: Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant. EEO Statement: Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 2025-12-11

About the Cornell University Library With welcoming spaces, expansive collections, and innovative services across our libraries on campus, Cornell University Library is a unified community empowering academic achievement and intellectual exploration at Cornell and beyond. About the Library Annex The Library Annex is a state-of-the-art high-density facility with a climate-controlled environment of 50-55⁰ F and 30-35% relative humidity. It consists of five modules built between 1978 and 2004 and provides a clean and secure home for library materials in various formats. Access to materials is provided by electronic and physical document delivery with a 24-hour turn-around time or using an on-site reading room equipped with wireless access, computers, printer, copiers, and microform readers. Currently, the Library Annex serves primarily as a storage facility for lesser-used materials from the on-campus collections of CUL and carries significant responsibilities for housing and preserving the Rare and Manuscript Collections print heritage materials. The Library Annex is committed to providing adequate protection and security for this historic material. The Opportunity Under the supervision of the Google Project Manager or the Annex Administrative Supervisor, the Large Scale Digitization Project Assistant will be responsible for the preparation of outgoing and incoming shipments for a large digitization project. This project also involves meeting specific deadline dates. As a Large-Scale Digitization Project Assistant, you will work with: Materials housed in the Library Annex: * Use of a variety of software on an iPad type of equipment and various software programs. * Operation of Orderpicker/forklift to retrieve (outgoing) and refile (incoming) shipments. Materials housed in Campus Unit Libraries: * Locate, retrieve, and process library materials for outgoing shipments. * Check-in and reshelve materials for incoming shipments. You will assist in movement of library materials, supplies, and equipment involved in the large scale digitization project. The Large Scale Digitization Project Assistant job is physically demanding, requiring frequent management of heavy book carts over a variety of grades and surfaces. Hours and Location Large-Scale Digitization Project Assistants work on-site at the Library Annex located on Bookbank Drive (take Route 366 to Palm Rd, near the Cornell apple orchard). Core work hours for this position are Monday through Friday, 7:40AM to 4:00PM. This is a benefits-eligible term appointment (from point of hire) until 09/03/2026, with the possibility of extension dependent on project funding and positive performance. What We Need * A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration. * High school Diploma and up to 2 years relevant experience or equivalent combination. * Ability to work effectively with a variety of people in a team environment. * Aptitude for detailed and repetitive work; accuracy in recordkeeping. * Excellent organizational, interpersonal, and communication skills. * Familiarity and ease with computer technology. * Valid drivers license with a good driving record. * Ability to pass a test for the forklift/orderpicker license. Training provided on site. * Ability to lift up to 75 pounds. * Ability to safely manage heavy loads on wheels (800 lbs.) over a variety of grades. * Experience modeling values that support inclusion, belonging, and wellbeing. If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't. * Experience with academic libraries, Library or Congress call number system, large scale book movement. Rewards and Benefits Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability. * Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell. * Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell * Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell * Follow this link to learn more about the Total Rewards of Working at Cornell:Total Rewards | Working at Cornell. Visa sponsorship is not available for this position. With a founding principle of "... any person ... any study," Cornell is an equal opportunity employer. University Job Title: Public Svcs Asst II Job Family: Library/Museum Level: B Pay Rate Type: Hourly Pay Range: $23.40 - $24.28 Remote Option Availability: Onsite Company: Endowed Contact Name: Carolyn Chow Contact Email: ****************** Job Titles and Pay Ranges: Non-Union Positions Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria: * Prior relevant work or industry experience * Education level to the extent education is relevant to the position * Unique applicable skills * Academic Discipline To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator. Union Positions The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates. Current Employees: If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell. Online Submission Guidelines: Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. Employment Assistance: For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email ********************. If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice **************, or email at accommodations@cornell.edu. Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing ********************. Notice to Applicants: Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant. EEO Statement: Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of "... any person ... any study." No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 2025-12-11

The Sterile Processing Assistant performs a variety of indirect patient care activities. This includes distribution and picking up of Central Sterile items and trays from various departments and clinics; transportation of items to the Decontamination Room and scans for documentation; unloads carts from washer and unloads rigid containers and properly stores; and scans instrument trays being unloaded to Prep and Packing area. The Sterile Processing Assistant observes infection control practices. Licensure, Certification, or Registration Requirements for Hire: N/A Licensure, Certification, or Registration Requirements for continued employment: N/A Experience REQUIRED: N/A Experience PREFERRED: Previous work experience as a Transporter or Storeroom Clerk Education/training REQUIRED: High School Diploma or equivalent Education/training PREFERRED: N/A Independent action(s) required: Functions under the direction of supervisor/manager to provide indirect patient care, emotional support and problem solving all in accordance with hospital, nursing and unit policy/procedure. Job duties may include the access to and/or contact with medications and related supplies. Supervisory responsibilities (if applicable): N/A Additional position requirements: Central Supply/Processing staff are expected to rotate shifts including weekends and holidays. Individual shift rotation and schedules will be established with your specific manager. Schedules, including requirements of shift rotations and hours of work may be adjusted as necessary to meet staffing requirements or as is in the best interest of the work unit. Age Specific groups served: All Physical Requirements (includes use of assistance devices as appropriate): Physical: Lifting 20-50 lbs. Pushing > 100 lbs. Activities: Prolonged standing, Walking (distance), Reaching (overhead, extensive, repetitive), Repetitive motion Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking Emotional: Fast pace environment, Able to handle multiple priorities, Able to adapt to frequent change, Noisy environment, Frequent and intense customer interactions EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.

Duties And Responsibilities Alumni Events: · Work with the Office of Alumni Relations team in the planning and implementation of a variety of events, including Homecoming, Alumni Awards and Spring Reunions · Assist with creating and printing nametags · Manage RSVP lists · Assist with event setup/take down · Keep track of event equipment and help keep the event supply closets organized · Inventory event giveaways · Prepare swag bags and materials for events · Assist with event preparation and support for major events, such as Homecoming, Spring Reunions and Alumni Awards · Perform other duties as assigned Qualifications · Current JMU student · Must be enrolled in at least 6 credits · Attention to detail and commitment to accuracy · Interest in learning about major alumni events · Ability to work independently and on a team · Effective time management, task organization and prioritization skills · Proficient in Microsoft Excel and Word · Able to carry 50 pounds · License to operate a motor vehicle

The University of Virginia seeks Intermediate Administrative Assistant to join the Department of Family Medicine within the School of Medicine. The Intermediate Administrative Assistant will provide administrative support for a group of clinical and research faculty. The incumbent's responsibilities include calendar management, website maintenance, meeting minutes, assisting with PowerPoint slides, managing grant/manuscript references in RefManager or EndNote, professional development reimbursement to faculty, and other clerical duties as assigned. The chosen candidate will have a demonstrated capacity to work independently as well as the ability to make decisions based on standard operating procedures and policies, or per the guidance of leadership. The Intermediate Administrative Assistant will report to the Administrative Team Leader. Responsibilities: * Provide advanced, administrative coordination to support office operations and special projects. * Arrange business travel, coordinate meetings, and support agenda management and expense tracking. * Maintain website and update faculty CVs. * Scholarly reference management and assist with grants as needed. * Compile data for preparation and editing for senior leaders. * Review and answer correspondence, screen callers and visitors, and handle confidential matters. * Manage electronic files and produce/edit reports and documents. * Serve as the point of contact for facility, equipment, or service calls. * Organize meetings and materials for special events. * Schedule and coordinate meetings, educational events, and travel. Monitor calendars, bringing pertinent items and dates to the attention of medical professional personnel * In addition to the above job responsibilities, other duties may be assigned. Qualifications: * High School diploma * One or more years of relevant experience is preferred. Bachelor's may substitute for experience. * Must have excellent written and verbal communication skills. * Must be detailed-oriented with strong organizational skills and have the ability to manage multiple tasks in a busy environment. * Strong computer skills and proficiency in MS Office (Publisher, Word, Outlook and Excel) is preferred * Administrative experience in academia experience preferred. This position will become Hybrid after the completing department training. The University will perform background checks on all new hires prior to employment. For questions about the position, Please contact Robert Hunt Jr @ *******************. Questions about the application process, please contact Eric Allen, Academic Recruiter at ******************* . Required Application Materials: * CV * Cover Letter Please note multiple documents can be submitted in the CV /Resume Box. Applications that do not contain all the required documents will not receive full consideration. Physical Demands: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVAs commitment to non-discrimination and equal opportunity employment. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.

This job family coordinates, integrates and administers a range of diverse administrative or staff functions. Jobs in this group are typically responsible for managing the daily operations and administrative functions of university departments, and include office management, scheduling, and coordination of activities across departments. UVA Administrative staff support strategic goals and ensure smooth university operations. These roles are responsible for providing administrative services to the organizations schools/units/leadership. Activities may include preparing documents of varying complexity, managing the collection, recording, sorting and filing of data/information, preparing reports, making travel arrangements, arranging appointments/meetings, responding to inquiries. Administrative Assistants perform work of a clerical nature, providing office support under direct supervision. Work is typically repetitive and follows consistent practice and established procedure. They consult with supervisors for most decisions outside of standard operating procedures. Individual contributors who provide support to an organization, often in direct service, operational, technical or administrative functions. Spends majority of time in the delivery of support services or activities, typically under supervision. Opportunities for progression outside this career stream are typically limited without additional education or significant training and experience. Entry-level position typically requiring little to no prior experience. Work is routine and follows standard procedures. Work is closely supervised. Problems faced are routine with clearly defined solutions. Communicates information that requires little explanation or interpretation. UVA Wise is an equal opportunity employer committed to excellence, affordable access, and unwavering support of a collaborative and diverse community. Women, minorities, veterans, and persons with disabilities are encouraged to apply. Employee fulfills duties as a "responsible employee" under Title IX of the Education Amendments of 1972. A Responsible employee includes any employee: who has the authority to take action to redress sexual violence; who has been given the duty of reporting incidents of sexual violence or any other misconduct by students to the Title IX Coordinator or other appropriate school designee; or whom a student could reasonably believe has this authority or duty. UVA Wise is committed to helping the campus community provide for their own safety and security. The Annual Security and Fire Safety Report containing information on campus security and personal safety, including alerts, fire safety, crime prevention tips, and crime statistics is available at ******************** A copy is available upon request by calling ************ or ************. MINIMUM REQUIREMENTS Education: High School Graduate or Equivalent. Experience: No experience required. Licensure: None PHYSICAL DEMANDS Job requires sitting for prolonged periods, frequently bending/stooping. Proficient communicative, auditory and visual skills; Attention to detail and ability to write legibly; Ability to lift/push/pull less than 20lbs. May be exposed to chemicals, blood/body fluids and infectious disease. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.

The University of Virginia's College at Wise seeks a success-minded, eager to learn, self-starter to provide administrative support for the Vice Chancellor for Strategic Engagement and Government Relations. This position coordinates scheduling and administrative support functions to ensure efficient and effective operations which includes preparation of materials and planning of logistics for staff meetings and board meetings, processing invoices, budget reconciliation, monthly, quarterly and year-end reports, grant administration, creating and editing presentations as well as promotional materials and correspondence. Requires considerable experience working in an office environment involving proficient use of MS Office Word, Excel, PowerPoint and Outlook. Must have considerable knowledge of administrative, office, and budgetary procedures; the ability to communicate effectively, both verbally and in writing; and possess excellent interpersonal skills. Ability to interpret/analyze data and prepare reports; maintain confidentiality of proprietary information; coordinate logistical services; prioritize work; and make sound recommendations and decisions. Administrative and Program Support Applies knowledge of prescribed policies, procedures and technology to a specific program or initiative. Maintains reports related to expenses, finances, inventories, or other specialized reports in. order to account for and evaluate items purchased, services rendered, productivity or other control-oriented activities. Maintains records such as quantity and quality of items purchased, credit or reimbursements due. Provides administrative support for the department/division such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative issues and inquiries. Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine data analyses and calculations in the processing of data for recurring internal reports. Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of routine written inquiries. Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed. Schedules and coordinates meetings, events, interviews, appointments and/or other similar activities for supervisors, which may include coordinating travel and lodging arrangements. Provides assistance with coordination and preparation of materials for staff meetings and board meetings. Assists department management and staff in problem solving, project planning, and development and execution of stated goals and objectives. Miscellaneous Duties May lead and train staff and/or student employees, as required. Performs miscellaneous job-related duties as assigned. Required Experience Requires considerable experience working in an office environment involving proficient use of computers (MS Office Word, Excel, PowerPoint and Outlook) Required Knowledge, Skills, and Abilities Considerable knowledge of agency and state policies and procedures as related to the subject area. Working knowledge of basic bookkeeping/accounting principles. Word processing, data entry and database management skills. Ability to gather and analyze statistical data and generate reports. Collect and organize material for reports by determining what is available and what should be included to present the information in an organized format. Communicate with others effectively, verbally, and in writing. Ability to create, compose, and edit written materials including PowerPoint presentations. Ability to maintain multiple calendars and schedule appointments/events. Ability to analyze and solve problems. Ability to make administrative/procedural decisions and judgements. Preferred Knowledge, Skills and Abilities Experience in grants management or administration. Degree or Equivalent Experience Associates degree in Administrative Support Technologies, related field or equivalent work experience requiring relevant job skills. Vendors Purchasing items to efficiently run operations. Managing vendor relationships and evaluating quality of goods and services. Physical Requirements (in excess 25% of time) This position will primarily be seated at a desk for most of each day, performing many tasks requiring manual dexterity (i.e. computer work, answering phones, sorting mail, etc.) UVA Wise is an equal opportunity employer committed to excellence, affordable access, and unwavering support of a collaborative and diverse community. Women, minorities, veterans, and persons with disabilities are encouraged to apply. Employee fulfills duties as a "responsible employee" under Title IX of the Education Amendments of 1972. A Responsible employee includes any employee: who has the authority to take action to redress sexual violence; who has been given the duty of reporting incidents of sexual violence or any other misconduct by students to the Title IX Coordinator or other appropriate school designee; or whom a student could reasonably believe has this authority or duty. UVA Wise is committed to helping the campus community provide for their own safety and security. The Annual Security and Fire Safety Report containing information on campus security and personal safety, including alerts, fire safety, crime prevention tips, and crime statistics is available at ******************** A copy is available upon request by calling ************ or ************. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.

This job family coordinates, integrates and administers a range of diverse administrative or staff functions. Jobs in this group are typically responsible for managing the daily operations and administrative functions of university departments, and include office management, scheduling, and coordination of activities across departments. UVA Administrative staff support strategic goals and ensure smooth university operations. These roles are responsible for providing administrative services to the organizations schools/units/leadership. Activities may include preparing documents of varying complexity, managing the collection, recording, sorting and filing of data/information, preparing reports, making travel arrangements, arranging appointments/meetings, responding to inquiries. Administrative Assistants perform work of a clerical nature, providing office support under direct supervision. Work is typically repetitive and follows consistent practice and established procedure. They consult with supervisors for most decisions outside of standard operating procedures. Individual contributors who provide support to an organization, often in direct service, operational, technical or administrative functions. Spends majority of time in the delivery of support services or activities, typically under supervision. Opportunities for progression outside this career stream are typically limited without additional education or significant training and experience. Entry-level position typically requiring little to no prior experience. Work is routine and follows standard procedures. Work is closely supervised. Problems faced are routine with clearly defined solutions. Communicates information that requires little explanation or interpretation. UVA Wise is an equal opportunity employer committed to excellence, affordable access, and unwavering support of a collaborative and diverse community. Women, minorities, veterans, and persons with disabilities are encouraged to apply. Employee fulfills duties as a “responsible employee” under Title IX of the Education Amendments of 1972. A Responsible employee includes any employee: who has the authority to take action to redress sexual violence; who has been given the duty of reporting incidents of sexual violence or any other misconduct by students to the Title IX Coordinator or other appropriate school designee; or whom a student could reasonably believe has this authority or duty. UVA Wise is committed to helping the campus community provide for their own safety and security. The Annual Security and Fire Safety Report containing information on campus security and personal safety, including alerts, fire safety, crime prevention tips, and crime statistics is available at ******************* . A copy is available upon request by calling ************ or ************. MINIMUM REQUIREMENTS Education: High School Graduate or Equivalent. Experience: No experience required. Licensure: None PHYSICAL DEMANDS Job requires sitting for prolonged periods, frequently bending/stooping. Proficient communicative, auditory and visual skills; Attention to detail and ability to write legibly; Ability to lift/push/pull less than 20lbs. May be exposed to chemicals, blood/body fluids and infectious disease. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.

The Federal Work Study Internship Program and The Tom Tom Foundation are currently recruiting for a Administration & Sponsorship Intern to work directly with the Tom Tom Foundation. This hybrid position will be in the Tom Tom Foundation offices located at 100 W South St, #1D, Charlottesville, VA 22902. We will meet at least once weekly at Tom Tom Offices South St, Other office hours can be flexible to accommodate work or class schedules. Outside of the office, much work can be done remotely. We are seeking ambitious students eager to gain firsthand experience in programming, producing, and promoting Charlottesville's signature event - The Tom Tom Festival. The Administration & Sponsorship Intern will play a key role in supporting the operational and financial backbone of the organization. This includes assisting with day-to-day administrative functions, particularly in accounting, finance, and office management. Applicants must be a current UVA undergraduate eligible for student employment and Federal Work Study. In addition to the job duties and responsibilities outlined, this position will participate in a structured internship experience through the Internship Placement Program (IPP). If selected, interns must enroll in either UNST 3910 (1 cr.) or UNST 3920 (1 cr.). (the courses are offered 9+ times during the spring, offering plenty of options to choose from.) Through this robust internship experience, students will receive dedicated career support from their supervisor and gain key skills and competencies that align with future job interests. The FWS Internship will look great on your resume and provide the student with impactful stories to share in interviews. Internships are best suited for students in their 2nd - 4th years Job Responsibilities The Intern will generate reports, analyze data, and research tools or platforms to improve efficiency. In addition, they will help integrate sponsorship deliverables-tracking benefits, maintaining partner communication, and ensuring internal processes run smoothly. The role also involves researching and drafting grant applications to expand the organization's funding base. Desired Skills Communication Community engagement Grant writing Deliverable tracking Sponsorship The Administration and Sponsorship Intern position will be a paid position offering $17.00-20.00 per hour based on experience and qualifications. 10 hours per week is desired by the on -site supervisor. For further consideration please submit a resume and cover letter when applying for the position in Workday. This position will begin in mid-December and end May 8, 2026. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.

Event Management helps the UVA community achieve their event goals by providing the place, resources, and connections needed to safely and thoughtfully bring people together. The Operation Assistant will support the general operations of Newcomb Hall & 1515, and associated facilities around Grounds including both student activity and academic spaces. Operations Assistants will provide front-line customer service and reception for students, faculty, staff, and visitors. The Assistants will complete specific projects and duties in support of the day-to-day operations of the office. This is a work-study position. Applicants must have been awarded a federal work-study award for the 2025-2026 academic year. Operations Assistants will be required to assist with all departmental functions and at all locations as required. Assistants will be scheduled for several hours during the day and evening, Sunday through Saturday, and hours may vary based on the student's class schedule. Responsibilities: Provide exceptional customer service to all clients. Enforce policies and procedures and make sure clients are compliant. Ensure that the Information Desk & 1515 represent a welcoming gateway to the University of Virginia. Complete daily rounds, monitor, and communicate problems or equipment/supplies needs and/or missing equipment to professional staff. Provide administrative support by answering phones in a friendly and timely manner, greeting visitors, and providing information on events, policies, systems, and services. Perform facility and equipment setups for events and meetings. Monitor academic spaces & fire tables during reservations. Learn proper procedures/equipment to properly operate designated equipment and rentals at Information Desk & 1515. Work all assigned shifts and be willing to cover other shifts as needed to ensure full coverage. Other duties as assigned. Hourly Rate: $13.91/hour Skills/Qualifications: Excellent customer service skills and professional work habits Ability to communicate and partner with a diverse group of stakeholders Ability to work independently and take initiative Excellent oral and written communication skills Dependable, punctual, and responsible Organized and able to multi-task Ability to act as a team member Ability to attend mandatory Event Services' staff trainings, staff meetings, one-on-one meetings with your supervisor, and other activities that may be outside of your work schedule Must be able to perform moderately heavy physical duties (i.e., lifting and setting up equipment up to 30 lbs.) Valid Driver's License Work-study Eligible Location: Event Management, 180 McCormick Rd, Charlottesville, VA Assignment Dates: August 26, 2025 - May 8, 2026 MINIMUM REQUIREMENTS Education: Current UVA student Federal Work Study Required. Experience: None Licensure: None PHYSICAL DEMANDS This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.