Administrative Staff jobs at Us Army Reserves - 595 jobs

Are you ready to take the next step in your professional career journey? We are looking for a highly motivated Audit Tracking System (ATS) Manager to lead and optimize the use of our Audit Tracking System across the Department. This is an exciting opportunity to make a strategic impact by ensuring data integrity, streamlining processes, as well as supporting staff training and development! DESCRIPTION OF WORK The ATS Manager is responsible for ensuring the effective, consistent, and efficient use of the Audit Tracking System (ATS) across audit bureaus. This role provides centralized ownership of the system; maintains continuity during leadership transitions; oversees system governance; and serves as the subject-matter expert for policy, training, support, and strategic reporting. The ATS Manager ensures accurate, reliable data and promotes streamlined processes that support organizational decision-making and operational efficiency. Duties are as follows: Serve as the program manager for the ATS and liaison between OITSS and audit bureaus Establish, enforce, and maintain system policies, standards, and procedures Ensure data accuracy, reliability, and consistency across all audit reporting functions Develop, maintain, and deliver training programs for new and existing staff Provide timely system support and troubleshooting as the subject-matter expert Document processes, workflows, and best practices to maintain institutional knowledge Monitor system usage, evaluate gaps, and recommend enhancements for efficiency and usability Coordinate system updates, upgrades, and integrations with OITSS and relevant stakeholders Work Schedule and Additional Information: Full-time employment Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch. Telework: You may have the opportunity to work from home (telework) full-time. You will be required to occasionally travel to the Finance Building in Harrisburg, Pennsylvania. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview. Salary: In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: Two years of experience in program management or project management, involving the analysis and development of program recommendations, and possession of a bachelor's degree; or Bachelor's degree in business administration, information systems, accounting, data analytics/science, or a related field; or An equivalent combination of experience and training. Additional Requirements: You must reside in Pennsylvania. You must possess a valid Pennsylvania Drivers' License. You must be able to perform essential job functions. Legal Requirements: A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information. How to Apply: Your application must include a resume. If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Department of the Auditor General is committed to policies providing equal opportunity for everyone. Accordingly, all employment decisions are made without discrimination on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. In addition, department employees are bound by a code of conduct that prohibits any form of harassment, including sexual harassment. The Department of the Auditor General's DEI program includes recruitment efforts focused on attracting a diverse population of qualified candidates. We are invested in creating and maintaining a diverse and inclusive workplace where both our present and prospective employees may be authentic. We are dedicated to ensuring our internship and employment opportunities are accessible to all aspiring professionals within the Commonwealth of Pennsylvania.

Begin a new and rewarding career with the Department of Education! We are seeking a dedicated and highly organized Administrative Officer 1. By using your strong motivation and exceptional organizational skills, you will help us ensure the Child Nutrition Programs continue to run smoothly and provide meals for Pennsylvania's children. If you enjoy improving processes and ensuring smooth, reliable daily operations, come join our team! DESCRIPTION OF WORK In this position, you will support the Division Chief by performing varied administrative staff work to coordinate the purchasing of goods and services essential to running the Child Nutrition Programs. Your work will involve researching federal and state laws, regulations, official guidance, and required procedures to initiate purchasing and contracting documents, as well as analyzing and recommending improvements in procurement procedures. You will advise on procurement methods for large purchases and contracting services. Some of your duties will include developing procurement documents, reviewing quarterly reports, and processing interagency agreements and memorandums. Additionally, you will communicate with the Office of Chief Counsel, Bureau of Management Services, Comptroller's Office, and other Commonwealth agencies on procurement and contracting issues. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch. Telework: You may have the opportunity to work from home (telework) part-time. Staff is required to report to the worksite two days per week (Thursday and another day to be determined), but is subject to change depending on work requirements. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview. Salary: In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: Two years of experience in varied office management or staff work; and bachelor's degree; or Any equivalent combination of experience and training Other Requirements: You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. You must be able to perform essential job functions. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.

Are you eager to take the next step in your professional career? Consider becoming an Administrative Officer 1 with the Clearfield-Jefferson County MH/ID Program. This is a rewarding, permanent full-time position for a detail-oriented and organized professional who will oversee and manage functions of the Behavioral Health Program Office. We offer a supportive team atmosphere and an excellent benefit package. Bring your ambition and talents to our team! DESCRIPTION OF WORK As Administrative Officer 1, you will conduct and manage all aspects of personnel business and transactions for the County Program Office in accordance with State and Local Civil Service Commission requirements, including possession of full signatory authority for all personnel transactions. This position acts as liaison between Community Connections and the contracted provider of fiscal services assuring compliance with funding and reporting requirements. Additional responsibilities involve monthly monitoring of contracted fiscal providers and ensuring employees receive required training on Corporate Compliance. This includes developing, reviewing and updating staff policies and procedures. You will be expected to ensure that necessary Program insurances are current and compliant with statutory requirements. You will have the opportunity to serve as a member of the Executive Committee and the Corporate Compliance and Ethics Committee (CCEC). Work Schedule and Additional Information: Full-time employment Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with 30-minute lunch. There may be occasional meetings and trainings which could occur outside regular work hours. Telework: You will not have the option to telework in this position. Salary: In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: Two years of experience in varied office management or staff work; and a bachelor's degree; or Any equivalent combination of experience and training. Other Requirements: You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. Hiring preference for this vacancy will be given to candidates who live within Clearfield-Jefferson County. If no eligible candidates who live within Clearfield-Jefferson County apply for this position, candidates who reside in other counties may be considered. You must be able to perform essential job functions. Legal Requirements: You must pass a background investigation. This position falls under the provisions of the Child Protective Services Law. Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.

Do you excel at maintaining positive, effective communication in any conversation? If you are also equally skilled with details and numbers, this is the role for you! The Department of Labor & Industry is seeking an Administrative Assistant 1 to join the State Workers' Insurance Fund (SWIF), Financial Management Division. Our team needs you to help facilitate efficient and accurate billing processes by contacting account holders and their representatives and by collaborating with internal and external teams to ensure these administrative processes are efficient and effective. Take the next step in your career with us! DESCRIPTION OF WORK In this position, you will perform administrative work to support efficient and accurate billing, collections, and customer service work. This includes determining the appropriate approach to account collections efforts based on precedent, facts, and circumstances of the account; communication with the policy holder; and general office guidelines, as well as determining the structure and terms of payment plans for assigned accounts based on the facts and circumstances of each account. Work involves receiving and processing credit card payments, preparing and reviewing reports for accuracy and completeness, and making recommendations based on office guidelines and your independent judgement regarding the likelihood of a successful outcome. Teamwork is key for coordinating with Credit Committee applications, Office of Attorney General (OAG) transmittals, and related processes; collaborating with SWIF auditors, underwriters, and managers to achieve this. Your responsibilities will also involve contacting brokers and policyholders regarding outstanding balances, issuing reminders, and providing information about SWIF billing and collection procedures and policies. Our team will rely on you to use communication and customer service skills to secure timely payments while maintaining a positive rapport with clients. Apply now and find a home for your talents with our team! Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch. Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Scranton. The ability to telework is subject to change at any time. Additional details may be provided during the interview. Salary: In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training. Additional Requirements: You must demonstrate the ability to adhere to the values and ethics of the Department of Labor and Industry. You must demonstrate the ability to work with professionalism, discretion, and good work ethic. You must have solid written and verbal communication skills. You must show initiative and problem-solving skills. You must be able to perform essential job functions. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

Are you a motivated, detail-oriented professional with strong interpersonal skills who is eager to grow your career in public service? The Pennsylvania Department of Health is seeking a dedicated Administrative Officer to join our Bureau of Family Health. In this vital role, you will provide comprehensive administrative support for fiscal tracking, budget oversight, grants and contracts management, vendor invoice processing, and federal grant coordination for the Division of Community Systems Development and Outreach. If you are ready to contribute your expertise to meaningful, community-focused initiatives and take the next step in a rewarding public service career, we encourage you to apply today! DESCRIPTION OF WORK The Division of Community Systems Development and Outreach oversees approximately $12 million in combined state and federal funding. In this position, you will support the development of federal grant applications and provide ongoing financial oversight for awarded federal grants, as well as manage the financial administration of assigned state appropriations. Key responsibilities include assisting with the financial management of grant agreements and participating provider contracts that distribute funding to grantees and service providers. Our programs support individuals with special health care needs, including those affected by brain injury, autism, and sickle cell disease. Additional initiatives focus on children and youth with special health care needs by providing home visiting services, resource coordination, and systems improvement efforts. In this role, you will also demonstrate a strong awareness of the needs of the vulnerable populations we serve by identifying, delivering, and advocating for resources, services, communication strategies, and policies that promote health equity. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment, 37.5 hours per week Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch. Telework: You may have the opportunity to work from home (telework) part-time, up to 3 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview. Salary: In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: Two years of experience in varied office management or staff work; and bachelor's degree; or Any equivalent combination of experience and training. Other Requirements: You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. You must be able to perform essential job functions. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.

We are partnering with an elite firm to identify a distinguished Administrative Assistant to provide cornerstone support to their senior leadership team. This position is crafted for a seasoned administrative professional who excels at being the operational anchor of a high-energy office and a trusted strategist for busy executives. The successful candidate will be a forward-thinking problem solver who maintains composure in high-pressure situations, pivots seamlessly as priorities change, and manages confidential matters with total integrity. Company Highlights: Strategic Executive Team: Work alongside tenured leaders dedicated to long-term organizational success. Agile Work Environment: A vibrant office setting that empowers staff with autonomy and varied responsibilities. Key Operational Influence: A high-visibility role positioned at the center of the firm's daily triumphs. Competitive Compensation: $50,000-$55,000 per year. Responsibilities of the Administrative Assistant: Provide high-level administrative partnership and strategic coordination for the executive office. Serve as the primary manager for intricate calendars, meeting requests, and multi-leg travel itineraries. Draft sophisticated business communications and prepare polished presentations and executive summaries. Track project progress, document key meeting outcomes, and oversee the completion of action items. Manage the workflow of digital contracts and approvals using modern electronic signature platforms. Act as the professional liaison for high-level guests, stakeholders, and external partners. Ensure optimal office functionality by overseeing facilities, inventory, and vendor partnerships. Lead the planning and execution of corporate functions, staff retreats, and executive sessions. Administer financial support tasks, including the reconciliation of expenses and reimbursement processing. Assist with targeted market research and various special projects to support firm growth. Handle occasional local logistical needs and errands to facilitate an uninterrupted executive workflow. Qualifications of the Administrative Assistant: Experience: 5+ years of dedicated professional history as an Executive Assistant or in a senior support role. Environment: Proven ability to navigate rapidly evolving, high-stakes professional landscapes. Skill Set: Outstanding organizational aptitude with the capacity to balance competing deadlines with ease. Character: A track record of absolute confidentiality, professional maturity, and sharp intuition. Logistics: Must possess a current driver's license and a reliable vehicle for local errands. Education: An Associate's or Bachelor's degree is preferred, though not mandatory. Submit your resume today for immediate consideration! Want to explore more exciting job opportunities? Click here Please Note: City Personnel offers extended interview hours from 7 am-7 pm upon request Join a Top Workplace in Rhode Island! Recognized as one of The Providence Journal's Top Workplaces, City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For 20 years, we've been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. At City Personnel, we don't just match talent with opportunity. We invest in your growth and well-being. When you work with us, you'll enjoy: Dedicated Career Coaching to help you with resumes, interviews, and career planning. Referral Program that rewards you for helping others find great opportunities. Temp Employee Benefits: Paid Sick, Holiday Pay, Health Insurance, Weekly Pay City Personnel isn't just a staffing agency. It's a team that values you, celebrates your wins, and helps you succeed every step of the way. Ready to take the next step in your career? Apply today and experience why we've been voted a Top Workplace in Rhode Island! Contact us today at (401) 331-2311 to find your perfect job match!

Are you interested in supporting a Pennsylvania where older adults are embraced and empowered to live and age with dignity and respect? The Pennsylvania Department of Aging is actively seeking a customer oriented Administrative Assistant to join our team of dedicated professionals. Apply today to join us in our mission to promote independence, purpose and well-being in the lives of older adults. DESCRIPTION OF WORK In this position you will provide administrative and technical assistance to support the Office of Education and Outreach Office programs. Those programs include health and wellness initiatives, Medicare assistance and information, training, and volunteerism. You will also serve as the initial point of contact for incoming inquiries and visitors to the Department. You will research information, respond to inquiries, and refer to appropriate resources to support older adults. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with 60-minute lunch. Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview. Salary: In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training. Other Requirements: You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. You must be able to perform essential job functions. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.

Loudoun County Government has been named one of Forbes' 2025 Best Large Employers! We're proud to be recognized nationally for our commitment to employee satisfaction and excellence in public service. At Loudoun County, we bring together talented professionals from all backgrounds to make a meaningful impact in a dynamic, growing community - that's The Loudoun Difference . Welcome and thank you for your interest in employment with Loudoun County Government! ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION. Introduction The Loudoun County Department of Family Services (DFS) delivers a comprehensive continuum of public assistance, safety-net services, and community support to one of the fastest-growing and most diverse counties in the Commonwealth. Within DFS, the Public Assistance & Supports Division (PAS) oversees an integrated portfolio of programs including Public Benefits, Information & Referral, Community Support Services, the Workforce Resource Center, and Homeless Services-including vendor-operated shelter programs and street-level outreach. The Homeless Assistance Team (HAT) plays a critical role in the County's homelessness response system by providing diversion, outreach, housing navigation, case management, and coordinated entry functions aligned with the Department of Housing and Urban Development (HUD) and Virginia Department of Housing & Community Development (DHCD) guidelines, the Loudoun Continuum of Care (CoC) Policies and Procedures, and the County's commitment to evidence-based, trauma-informed, Housing First practices. Job Summary Program & Operations Leadership Program & Operations Leadership Lead and support staff in delivering Housing First, person-centered, and trauma-informed services. Ensure appropriate referral routing, caseload distribution, documentation quality, and workflow efficiency. Coordinate closely with vendor-operated shelter programs (e.g., LHSC, Hypothermia Shelter, Eastern Drop-In Center) to support seamless client access and service continuity. Supervision & Workforce Development Provide direct supervision, coaching, performance management, and professional development to HAT staff. Establish systems for quality assurance, including regular case reviews, documentation audits, and fidelity to VHSP and CoC requirements. Support staff through high-volume caseloads, challenging fieldwork, and complex client needs using structured supervision practices. Grant, Fiscal, and Contract Management Manage the Virginia Homeless Solutions Program (VHSP) Targeted Prevention grant, including allowable activities, budget tracking, outcome reporting, and corrective actions when required. Ensure compliance with County financial policies, procurement requirements, and vendor performance expectations (e.g., Shelter House contracts). Collaborate with Finance, Contracts, and Procurement staff to ensure oversight of program expenditures, service invoices, and contract deliverables. Systems Coordination & Community Partnerships Collaborate with County departments (DHCD, MHSADS, Health Department, DGS, Sheriff's Office), community-based organizations, and regional partners to coordinate services. Participate in CoC committees, regional homelessness workgroups, performance monitoring activities, and by-name list reviews. Support interdepartmental planning for housing stabilization, including high-acuity cases requiring coordination with Adult & Aging, Behavioral Health, or Code Enforcement. Policy, Data, and Quality Assurance Implement program policies and ensure staff adherence to CoC, HUD, and DHCD regulations. Monitor HMIS data quality, performance measures, and compliance with documentation standards. Lead continuous improvement initiatives to strengthen prevention strategies, outreach engagement, diversion outcomes, and housing navigation practices. Minimum Qualifications Bachelor's degree in social work or a related human services field; four (4) years related work experience including one (1) year of supervisory or team lead experience; or equivalent combination of education and experience. Preferred Qualifications: Master's degree. Demonstrated experience in homelessness services, including knowledge of structural causes of homelessness, outreach, prevention, and Housing First practices. Experience with grant or contract management in a human services or local government setting. Strong oral and written communication skills and experience working with diverse populations. Crisis & Emergency Response Participate in emergency response protocols, including severe weather operations, hypothermia shelter coordination, and after-hours duties as required. Provide leadership and logistical support during community emergencies impacting vulnerable populations. Hiring salary commensurate with experience. Job Contingencies and Special Requirements Special Requirements Ability to work beyond standard hours and at alternate work sites as required for operational needs. Must maintain availability to support emergency response operations and after-hours duties. Job Contingencies Valid driver's license and good driving record (subject to annual review). Successful completion of background checks, including criminal, credit, and DMV.

Do you value Pennsylvania's natural landscapes, state forests, and parks? Have you ever wondered about the behind the scenes operations that keep our facilities accessible for everyone's enjoyment? If so, the Department of Conservation and Natural Resources (DCNR) has the perfect opportunity for you! We are excited to welcome a highly-organized, detail-oriented Administrative Assistant 1 to join the Field Engineering & Contract Management Division. This role is far more than routine administrative support-you will be a key partner in ensuring park operations are efficient, compliant, and financially sound. Here, you will serve as the gatekeeper for a wide-range of professional consultant agreements for DCNR's Bureaus of Facility Design and Construction, State Parks, and Forestry. If you are ready to build your DCNR career while supporting our mission of conserving and sustaining Pennsylvania's natural resources for generations to come, we invite you to apply today! DESCRIPTION OF WORK As an Administrative Assistant 1, you will be responsible for the development, advertisement, and administration of a range of professional consultant agreements for several bureau's within DCNR. This includes instructing department personnel and consultant firms regarding proper adherence to specified procedures, as well as establishing and maintaining productive working relationships while serving as the liaison between the department and other pertinent Commonwealth agencies. You will also facilitate the creation and administration of other Inter-Agency Agreements, Letters of Commitment (LOC), and Memorandums of Understanding (MOU). Specific duties will entail requesting proposals for design, surveying, construction inspection, or other specialized services, in addition to assisting the technical evaluation team by assembling evaluation paperwork and preparing award letters for selected consultants. You will compose contractual language to be included in Professional Design Agreements and draft any necessary agreement amendments as required by the department or as requested by consultants. You may also engage in specialized situations such as handling Emergency Service Purchase Orders, Sole Source Agreements, or Settlement Agreements that have been approved by the supervisor or others. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch. Telework: You may have the opportunity to work from home (telework) part-time, up to five days per pay period (three days week 1, two days week 2). In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview. Salary: In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training. Other Requirements: You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. You must be able to perform essential job functions. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.

Job Announcement This position works within the Assessment Services Unit. Under administrative supervision, serves as the only staff assistant to support Probation Supervisor II (Unit Director), Probation Counselor III (Assistant Unit Director), eight (or more) Assessment Specialists, and two (or more) part-time IDT Coordinators and performs related program support work. Responsible for office management, confidential case record management, and acts as a liaison between unit staff and other units and the public. On a daily basis, this position acts as a liaison on behalf of the Probation Supervisor II, Probation Counselor III, eight (or more) Assessment Specialists, and two (or more) part-time IDT Coordinators to interpret established court related policies and procedures to provide resolution of problems, when staff is not present. Designs, creates and maintains multiple spreadsheets and databases to be able to track statistical records for delinquency cases, Child in Need of Supervision (IDT) cases, and diversion cases. Develops forms and templates for staff to ensure accurate collection of data and tracks functional information by maintaining computerized records to provide Probation Supervisor II and Research staff with information related to statistics. This position analyzes information for accurate data entry to produce word and excel documents. Creates and maintains Unit SharePoint webpage to ensure that information is communicated promptly, and forms and templates are updated and available when needed. Provides timely and concise communication to Unit Staff to efficiently and effectively meet unit goals and case needs. Makes collateral contacts on behalf of Unit Staff, to assist in the assessment and report writing process and enters demographic information into the assessment and report documents. Documents client contacts in Balanced Approach Data Gathering Environment (BADGE). This position ensures that all court-ordered reports are submitted through Juvenile and Domestic Relations District Court Secure View System (JSVS) in a timely manner. Creates case files and ensures that each juvenile s legal history is accurate, confirming through utilizing BADGE and JSVS. Coordinates with clients and families to obtain required signatures on documents via Docusign, when necessary. This position uses independent judgement to assist other units, local, state, federal and other government jurisdictions, and citizens to provide accurate and reliable communications either in-person, via telephone, or email. Helps facilitate the use of best practices in family engagement by arranging interpreters, as needed, scheduling and cancelling appointments, and acting as a main point of contact for clients. Periodically, due to staff shortages, will meet with clients and families to give an orientation to the assessment and report and IDT process, sign required documents, and ensure clients have an understanding of the court process. Periodically this position is required to handle a crisis situation with juvenile (s) or parents(s) on-site with other citizens present. In most cases, an immediate on-the-spot decision must be made to resolve issues in a calm and professional manner. Keeps supervisors abreast of all issues. Orders office supplies on-line and maintains budget records for all purchases. Prepares mileage forms for staff reimbursement. Assists all staff in the resolution of computer problems and maintains computer log of work order requests that require resolution. Periodically, due to storms or shortage of personnel, this position is required to assist off-site computer personnel with testing, rebooting of computers, and information gathering for computers and printers to maintain daily operation of the Court's Assessment Services Unit s computer systems. Orders appropriate supplies to keep the computer office systems functioning and notify computer personnel of systems problems when they occur. This position ensures that the daily operations of the Assessment Services Unit run smoothly and that all systems and facility issues are resolved promptly to limit any disruptions to the Unit s excellent service delivery. The assigned functional areas are general administrative support, office administration, court services, and human services. Illustrative Duties (The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.) General Financial Duties Uses spreadsheets or databases to organize information and produce standard reports; Prepares a variety of complex disbursement forms (e.g., check requests, travel forms, cash sheets, and journal entries) for routing and approval; May approve some disbursement forms; Compiles and maintains monthly, quarterly, semi-annual, and annual totals, reports, and financial statements; Explains fiscal rules and procedures to employees to ensure uniform application. Fiscal Administration Sets up accounts through corporate systems; Reconciles ledgers; Prepares status reports; Gathers data for use by others in preparing budget; Prepares transfer vouchers and interfund billing; Monitors external accounts for discrepancies. Accounting Prepares wide variety of accounting forms; Reconciles daily receipts or accounts receivable/payable; Identifies discrepancies and makes corrections; Collects required documents; Prepares and authorizes expense vouchers and/or invoices within limited authorization levels. Purchasing Verifies requests for goods and services against county contracts and funding sources; Orders goods or services and follows up/resolves discrepancies and ensures delivery; Authorizes requests for goods and services in corporate systems; Ensures appropriate routing and approval of purchase requests. Scheduling & Coordinating for Others Maintains calendar(s); Schedules meetings; Makes and cancels appointments; Schedules rooms for classes, meetings, conferences, etc.; Coordinates audiovisual, training equipment, refreshment requests; Set up schedules for internal administrative staff to insure that they are available to meet changing work needs. Communication Composes routine correspondence on behalf of the executive/work unit head. Office Management Provides administrative support and implements procedures; May supervise others; Establishes/modifies and maintains a system for tracking the progress of work that is the responsibility of the executive/work unit head; Trains and orients new employees; Provides and explains relevant policies and procedures. General Administrative Composes routine correspondence on behalf of the executive/work unit head. Receptionist/Public Contact Schedule appointments; Explains departmental policy/procedure but does not interpret them; Responds to inquiries that require referencing a variety of sources and utilizing knowledge of the department/county operations. Word Processing/Typing Keys/types complex documents (e.g., technical); Proofs spelling and grammar; Uses multiple software packages to prepare equations, statistics, tables and/or presentations; Compiles reports from edited drafts; Uses macros and templates developed by others. Information Systems/Software Performs data entry with some knowledge of department/work unit/program; Manipulates screens for additional entries; Generates routine reports; Creates simple spreadsheets; Maintains databases. Reports Compiles routine factual/numerical reports using readily available information. Payroll Processes pay adjustments; Transmits on-line T&As; Regularly inputs routine Human Capital Management Enterprise Resource Planning system entries; Performs payroll functions (e.g., internal collection of time sheets, verify T&A entries, verify leave slips); Trains new employees on how to do on-line time. Personnel Prepares and verifies completeness/accuracy of forms/documents (e.g., personnel requisitions, PARS, PCFs); Provides basic new employee benefits information; Explains routine personnel policies and procedures; Gathers information (e.g., salary range, class specifications, and merit adjustments) from HR website or other county sources for supervisor/management; Instructs employees in proper completion of routine documents (e.g., insurance enrollment forms). Required Knowledge Skills and Abilities (The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.) Knowledge of standard rules and interpretations within own functional area and a working knowledge of established methods and procedures used in related areas; Significant nonstandard skill/knowledge is required involving production of an end product such as a report. Word Processing/Typing Basic skills in the use of Microsoft Word. Math Skills Basic math skills. PC Skills Basic skills in the use of applicable Microsoft Office Suite software. Communication Ability to write simple documents. Information Abilities Ability to process and integrate complex data. Interpersonal Abilities Ability to establish and maintain effective working relationships with both external and internal contacts. Purchasing and Accounting Ability to perform data entry into Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems in at least three functions (e.g., create shells, accounts payable processing). Personnel and Payroll Ability to perform routine Human Capital Management Enterprise Resource Planning system functions (e.g., process PARS, requisitions). Executive Assistance Ability to maintain confidentiality and be sensitive to political issues. Employment Standards MINIMUM QUALIFICATIONS: Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s). NECESSARY SPECIAL REQUIREMENTS: The appointee to the position will be required to complete a criminal background check and Child Protective Services Registry check to the satisfaction of the employer. PREFERRED QUALIFICATIONS: Two or more years of experience working in a court or other legal environment. At least two years of experience in customer service or as front desk staff. Experience using multiline phones. Experience using a court case management system; an online calendaring or appointment scheduling system; and/or using BADGE, CMS, JDAC, JSVS. Proficiency with using Microsoft Excel, Word, Outlook, Teams, and SharePoint. Excellent interpersonal, oral and written communication skills. Ability to work independently and as part of a team. PHYSICAL REQUIREMENTS: Ability to lift up to 15 lbs. Ability to input, access, and retrieve information from a computer. Visual and auditory acuity is required to communicate with others and read data on computer monitor. Ability to operate keyboard driven equipment. Ability to operate standard office equipment. All duties performed with or without reasonable accommodations. SELECTION PROCEDURE: Panel interview and may include a practical exercise. Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home, including Spanish, Asian/Pacific Islander, Indo-European, and many others. We encourage candidates who are bilingual in English and another language to apply for this opportunity (demographics/fairfax-county-general-overview). Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.? Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY . . EEO/AA/TTY. #LI-AL1 Requisition 26-00133

Job Announcement The Administrative Assistant III for Supervised Release Services, under administrative supervision, serves as the secondary staff assistant for support services for SRS Supervisor II, SRS Supervisor I and SRS Probation Counselor I's and II. Maintains unit database, updating as needed and ensuring that they are as accurate and efficient as possible. Interprets all court orders as it comes to the unit and preparing required unit documents for client files. On a daily basis, dually manages and distributes agency wide, as well as to CSU Court partners, daily program availability for multiple programs within JDRDC. The position acts as a liaison on behalf of Unit Supervisor II, Unit Supervisor I and all SRS Pre-Trial officers to interpret established court related policies and procedures to provide resolution of problems if/when staff is not present. Periodically, this position may have to handle a crisis situation with juvenile(s) or parent(s) on site with other citizens present. In most cases, an immediate on the spot decision must be made to resolve the issue(s) in a calm, professional manner or summon outside help if needed. The SRS Supervisors I and II are kept abreast of all issues. This position is responsible for creating and maintaining necessary templates, and other forms, Excel spreadsheets, the Unit's SharePoint page and Microsoft Teams team and channels, independently. Works on development of other time saving processes to ensure efficient management of time for the daily workflow. Periodically, due to storms or shortage of personnel, this position is required to assist off site personnel with testing and rebooting of computers and information gathering for computers and printers to maintain daily operation of the court's Supervised Release Services computer systems. This position performs periodic data review for the research department and probation support services manager, analyzes information for accurate data entry to produce excel documents. In tandem with the other Administrative Assistant this position is point person for ordering office supplies and alcohol/drug screens online and maintains budget records for all purchases. Completes work orders for office repairs as needed. Tracks status and general location of all unit staff. Completes other duties assigned. This position performs in the assigned functional area of office administration. Illustrative Duties (The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.) General Financial Duties Uses spreadsheets or databases to organize information and produce standard reports; Prepares a variety of complex disbursement forms (e.g., check requests, travel forms, cash sheets, and journal entries) for routing and approval; May approve some disbursement forms; Compiles and maintains monthly, quarterly, semi-annual, and annual totals, reports, and financial statements; Explains fiscal rules and procedures to employees to ensure uniform application. Fiscal Administration Sets up accounts through corporate systems; Reconciles ledgers; Prepares status reports; Gathers data for use by others in preparing budget; Prepares transfer vouchers and interfund billing; Monitors external accounts for discrepancies. Accounting Prepares wide variety of accounting forms; Reconciles daily receipts or accounts receivable/payable; Identifies discrepancies and makes corrections; Collects required documents; Prepares and authorizes expense vouchers and/or invoices within limited authorization levels. Purchasing Verifies requests for goods and services against county contracts and funding sources; Orders goods or services and follows up/resolves discrepancies and ensures delivery; Authorizes requests for goods and services in corporate systems; Ensures appropriate routing and approval of purchase requests. Scheduling & Coordinating for Others Maintains calendar(s); Schedules meetings; Makes and cancels appointments; Schedules rooms for classes, meetings, conferences, etc.; Coordinates audiovisual, training equipment, refreshment requests; Set up schedules for internal administrative staff to insure that they are available to meet changing work needs. Communication Composes routine correspondence on behalf of the executive/work unit head. Office Management Provides administrative support and implements procedures; May supervise others; Establishes/modifies and maintains a system for tracking the progress of work that is the responsibility of the executive/work unit head; Trains and orients new employees; Provides and explains relevant policies and procedures. General Administrative Composes routine correspondence on behalf of the executive/work unit head. Receptionist/Public Contact Schedule appointments; Explains departmental policy/procedure but does not interpret them; Responds to inquiries that require referencing a variety of sources and utilizing knowledge of the department/county operations. Word Processing/Typing Keys/types complex documents (e.g., technical); Proofs spelling and grammar; Uses multiple software packages to prepare equations, statistics, tables and/or presentations; Compiles reports from edited drafts; Uses macros and templates developed by others. Information Systems/Software Performs data entry with some knowledge of department/work unit/program; Manipulates screens for additional entries; Generates routine reports; Creates simple spreadsheets; Maintains databases. Reports Compiles routine factual/numerical reports using readily available information. Payroll Processes pay adjustments; Transmits on-line T&As; Regularly inputs routine Human Capital Management Enterprise Resource Planning system entries; Performs payroll functions (e.g., internal collection of time sheets, verify T&A entries, verify leave slips); Trains new employees on how to do on-line time. Personnel Prepares and verifies completeness/accuracy of forms/documents (e.g., personnel requisitions, PARS, PCFs); Provides basic new employee benefits information; Explains routine personnel policies and procedures; Gathers information (e.g., salary range, class specifications, and merit adjustments) from HR website or other county sources for supervisor/management; Instructs employees in proper completion of routine documents (e.g., insurance enrollment forms). Required Knowledge Skills and Abilities (The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.) Knowledge of standard rules and interpretations within own functional area and a working knowledge of established methods and procedures used in related areas; Significant nonstandard skill/knowledge is required involving production of an end product such as a report. Word Processing/Typing Basic skills in the use of Microsoft Word. Math Skills Basic math skills. PC Skills Basic skills in the use of applicable Microsoft Office Suite software. Communication Ability to write simple documents. Information Abilities Ability to process and integrate complex data. Interpersonal Abilities Ability to establish and maintain effective working relationships with both external and internal contacts. Purchasing and Accounting Ability to perform data entry into Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems in at least three functions (e.g., create shells, accounts payable processing). Personnel and Payroll Ability to perform routine Human Capital Management Enterprise Resource Planning system functions (e.g., process PARS, requisitions). Executive Assistance Ability to maintain confidentiality and be sensitive to political issues. Employment Standards MINIMUM QUALIFICATIONS: Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s). NECESSARY SPECIAL REQUIREMENTS: The appointee to the position will be required to complete the following to the satisfaction of the employer: Criminal Background Investigation Child Protective Services Registry Check PREFERRED QUALIFICATIONS: Excellent interpersonal skills. Good oral and written communication skills. Excellent organizational skills with the ability to work independently while handling multiple tasks and requests simultaneously. Experience providing office support and customer service. Familiarity with Microsoft Outlook, Word, PowerPoint, and Excel. PHYSICAL REQUIREMENTS: Employee may be required to lift up to 15 pounds and operate standard office equipment. Job is generally sedentary in nature. However, visual acuity is required to read data on computer monitor, incumbent must be able to operate keyboard driven equipment and escort clients to interview rooms. Must be able to communicate with others. All duties performed with or without reasonable accommodations. SELECTION PROCEDURE: Panel interview and may include a practical exercise. Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home, including Spanish, Asian/Pacific Islander, Indo-European, and many others. We encourage candidates who are bilingual in English and another language to apply for this opportunity. Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.? Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY . . EEO/AA/TTY. #LI-AL1 Requisition 26-00170

Job Announcement Under general supervision, this position provides advanced administrative and office support to senior-level managers, supervisors, and staff within the Solid Waste Management Program (SWMP) at Newington and the I-95 Landfill Complex. The position focuses on handling essential administrative functions, including drafting routine correspondence, proofreading documents for accuracy, organizing information into spreadsheets and databases, and creating reports and presentations. It requires performing financial and accounting duties, assisting with human resource and payroll processes, and ensuring exceptional customer service to staff, customers, and stakeholders. Responsibilities include maintaining staff calendars, scheduling rooms for meetings and training, managing appointments and supporting emergency response systems. This role also involves working with various software packages to produce and manage forms, databases, and tracking systems for operational efficiency. It provides back-up administrative IV, supervises others when required, and occasionally conducts field-based data collection to meet operational needs. The Administrative Assistant III is responsible for resolving customer inquiries or complaints with professionalism, identifying root causes, and implementing solutions to meet resolution standards effectively. Additionally, it supports financial functions, such as reconciling accounts, processing invoices, and ensuring adherence to procurement policies and procedures. Human resource duties include payroll time entry in FOCUS, verifying completeness and accuracy, explaining basic payroll and benefits information to employees, and training staff on time entry procedures. A commitment to detail, organizational excellence, communication, and safety is essential in fulfilling this position's duties. Flexibility, professionalism, and technical proficiency are key to ensuring smooth daily operations across multiple sites. DPWES is a diverse, nationally accredited and award-winning public works agency with approximately 1,000 employees providing solid waste, capital facility development, wastewater, stormwater, urban forestry, and land acquisition management services for the most populous county in Virginia. Join our team to help us protect the environment and serve the people of Fairfax County by creating and preserving a sustainable community that is an ideal place to live, work, and play for everyone. Fairfax County Government is committed to our employees, and offers comprehensive benefits, including a defined-benefit retirement plan; medical, life and disability insurance; paid leave; tuition reimbursement; and reasonable accommodations for individuals with disabilities. Through our LiveWell Program and the county Benefits Division, we endeavor to cultivate a culture of wellbeing that empowers, educates and engages employees and retirees to make life-long choices that promote a holistic approach to their physical, mental, emotional, social, spiritual and financial wellness. Please review our awesome benefits: Benefits Retirement Note: The assigned functional areas for this position include general administrative assistance, human resources, accounting, payroll and/or customer service. Illustrative Duties (The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.) General Financial Duties Uses spreadsheets or databases to organize information and produce standard reports; Prepares a variety of complex disbursement forms (e.g., check requests, travel forms, cash sheets, and journal entries) for routing and approval; May approve some disbursement forms; Compiles and maintains monthly, quarterly, semi-annual, and annual totals, reports, and financial statements; Explains fiscal rules and procedures to employees to ensure uniform application. Fiscal Administration Sets up accounts through corporate systems; Reconciles ledgers; Prepares status reports; Gathers data for use by others in preparing budget; Prepares transfer vouchers and interfund billing; Monitors external accounts for discrepancies. Accounting Prepares wide variety of accounting forms; Reconciles daily receipts or accounts receivable/payable; Identifies discrepancies and makes corrections; Collects required documents; Prepares and authorizes expense vouchers and/or invoices within limited authorization levels. Purchasing Verifies requests for goods and services against county contracts and funding sources; Orders goods or services and follows up/resolves discrepancies and ensures delivery; Authorizes requests for goods and services in corporate systems; Ensures appropriate routing and approval of purchase requests. Scheduling & Coordinating for Others Maintains calendar(s); Schedules meetings; Makes and cancels appointments; Schedules rooms for classes, meetings, conferences, etc.; Coordinates audiovisual, training equipment, refreshment requests; Set up schedules for internal administrative staff to insure that they are available to meet changing work needs. Communication Composes routine correspondence on behalf of the executive/work unit head. Office Management Provides administrative support and implements procedures; May supervise others; Establishes/modifies and maintains a system for tracking the progress of work that is the responsibility of the executive/work unit head; Trains and orients new employees; Provides and explains relevant policies and procedures. General Administrative Composes routine correspondence on behalf of the executive/work unit head. Receptionist/Public Contact Schedule appointments; Explains departmental policy/procedure but does not interpret them; Responds to inquiries that require referencing a variety of sources and utilizing knowledge of the department/county operations. Word Processing/Typing Keys/types complex documents (e.g., technical); Proofs spelling and grammar; Uses multiple software packages to prepare equations, statistics, tables and/or presentations; Compiles reports from edited drafts; Uses macros and templates developed by others. Information Systems/Software Performs data entry with some knowledge of department/work unit/program; Manipulates screens for additional entries; Generates routine reports; Creates simple spreadsheets; Maintains databases. Reports Compiles routine factual/numerical reports using readily available information. Payroll Processes pay adjustments; Transmits on-line T&As; Regularly inputs routine Human Capital Management Enterprise Resource Planning system entries; Performs payroll functions (e.g., internal collection of time sheets, verify T&A entries, verify leave slips); Trains new employees on how to do on-line time. Personnel Prepares and verifies completeness/accuracy of forms/documents (e.g., personnel requisitions, PARS, PCFs); Provides basic new employee benefits information; Explains routine personnel policies and procedures; Gathers information (e.g., salary range, class specifications, and merit adjustments) from HR website or other county sources for supervisor/management; Instructs employees in proper completion of routine documents (e.g., insurance enrollment forms). Required Knowledge Skills and Abilities (The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.) Knowledge of standard rules and interpretations within own functional area and a working knowledge of established methods and procedures used in related areas; Significant nonstandard skill/knowledge is required involving production of an end product such as a report. Word Processing/Typing Basic skills in the use of Microsoft Word. Math Skills Basic math skills. PC Skills Basic skills in the use of applicable Microsoft Office Suite software. Communication Ability to write simple documents. Information Abilities Ability to process and integrate complex data. Interpersonal Abilities Ability to establish and maintain effective working relationships with both external and internal contacts. Purchasing and Accounting Ability to perform data entry into Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems in at least three functions (e.g., create shells, accounts payable processing). Personnel and Payroll Ability to perform routine Human Capital Management Enterprise Resource Planning system functions (e.g., process PARS, requisitions). Executive Assistance Ability to maintain confidentiality and be sensitive to political issues. Employment Standards MINIMUM QUALIFICATIONS: Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to") high school graduation and two years of experience providing administrative support in the assigned functional area(s). NECESSARY SPECIAL REQUIREMENTS: The appointee to this position will be required to complete a criminal background check to the satisfaction of the employer. This position is considered essential personnel for purposes of continuity of operations and may be required to respond during inclement weather or emergency situations. PREFERRED QUALIFICATIONS: Two (2) years of Solid Waste or related industry experience. Four (4) or more years of administration assistant experience dealing with payroll, and procurement. Three (3) years of customer service experience. Demonstrates oral and written communication skills. Demonstration of intermediate proficiency in Microsoft Excel and or similar reporting and statistical applications PHYSICAL REQUIREMENTS: Ability to input, access, and retrieve information from a computer. Ability to lift up to 25 pounds without assistance. Ability to negotiate and traverse property sites that may be undergoing construction or where uneven terrain exist. Ability to walk, stand, sit, stoop, bend, stretch, reach, climb, kneel, crouch, crawl, lift and sometimes work in these positions for lengthy periods of time. Ability to work in adverse weather conditions and temperatures. Able to perform repetitive hand, arm, wrist and shoulder movements. Manual dexterity needed to handle various types of materials and perform routine tasks. Ability to effectively communicate verbally or in writing. Work requires performing tasks in an environment in which raw waste is present. All duties performed with or without reasonable accommodations. SELECTION PROCEDURE: Panel interview and may include exercise. Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian/Pacific Islander, Indo-European, and many others.) We encourage candidates who are bilingual in English and another language to apply for this opportunity. Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY . EEO/AA/TTY. #LI-JT1

The Bureau of Forestry in Dauphin County is on the lookout for a committed and detail-oriented Administrative Assistant 1 to join our team. If you have strong administrative skills and a genuine enthusiasm for supporting environmental and forestry initiatives, this role offers a unique opportunity to contribute to the preservation and enhancement of Pennsylvania's valuable forest resources for future generations. This position is ideal for those who thrive in a dynamic environment and seek to make a meaningful impact while advancing their administrative careers. We invite you to apply for this fulfilling role, where you can develop your skills and play a crucial part in supporting essential forestry services in Dauphin County. DESCRIPTION OF WORK In this role, you will provide administrative staff support to the Division of Forest Health (FH) within the Bureau of Forestry. The position entails supporting the development of a spending plan for special funds and managing the budget for the 10397 appropriation. Key tasks include preparing adjustments for encumbrances and expenditures, as well as implementing necessary budget changes and liquidation requests. The role also involves generating various budget reports from the business warehouse to analyze commitments and expenditures, which aids in identifying issues for discussion. Additionally, fiscal reports are created for specific requirements, such as year-end projections, while budget tracking sheets are maintained to oversee expenditures related to grants, contracts, and purchase orders. In addition, you will handle all purchasing card activities for the division, which includes reconciling statements, reallocating expenses, verifying account codes, and maintaining accurate records. Furthermore, they provide similar support for corporate travel cards within the division. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch. Telework: You may have the opportunity to work from home (telework) part-time, up to 5 days per pay period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview. Salary: In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training. Other Requirements: You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. You must be able to perform essential job functions. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.

The Bureau of Forestry is on the lookout for a skilled, reliable, and highly motivated office support professional to join the Conservation Science and Ecological Resources (CSER) Division. If you thrive in a dynamic office setting, possess a keen eye for detail, and have a strong focus on customer service, this opportunity could be the perfect fit for you! In this position, you will utilize your independent judgment to manage budgeting, grants, contracts, permitting and licensing programs, as well as database management for the division. This is a fantastic chance to become part of our committed professional administrative team! DESCRIPTION OF WORK In this position, you will play a key role in providing administrative support to the Conservation Science and Ecological Resources (CSER) division within the DCNR Bureau of Forestry. Your tasks will involve creating a detailed spending plan for special funds and the operational budget, as well as reviewing payroll reports to identify coding errors and ensure accurate budgeting. This includes analyzing commitments and expenditures to identify issues that need further discussion. You will also prepare reports on funding, budget changes, and spend-down requests as required. Additionally, you will manage the Wild Resource Conservation Program (WRCP) grants, which entails monitoring budget expenditures and suggesting necessary budget adjustments. Your responsibilities will include handling requests for re-budgeting and grant extensions, as well as informing grantees about upcoming grant expirations and potential adjustments. You will have the authority to reallocate funds among budget line items to fulfill grant requirements. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch. Telework: You may have the opportunity to work from home (telework) part-time, up to 5 days per pay period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview. Salary: In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training. Other Requirements: You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. You must be able to perform essential job functions. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.

Loudoun County Government has been named one of Forbes' 2025 Best Large Employers! We're proud to be recognized nationally for our commitment to employee satisfaction and excellence in public service. At Loudoun County, we bring together talented professionals from all backgrounds to make a meaningful impact in a dynamic, growing community - that's The Loudoun Difference . Welcome and thank you for your interest in employment with Loudoun County Government! ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION. Introduction Salary offers are based on information contained within the application and any attachments (licenses, certifications, etc.). Please ensure your profile and resume are up to date with all experience, education, and skills you wish to be considered. Loudoun County Parks, Recreation & Community Services (PRCS) is CAPRA accredited, and an award-winning agency dedicated to connecting all communities through exceptional people, parks, and programs. We are a team of talented professionals committed to excellence and driven by results and customer relationships. Our goal is to make Loudoun the community of choice through outstanding experiences while promoting diversity, equity, inclusion, and accessibility. We celebrate the strengths of individuals and collaborate to deliver programs and community services that provide social, personal, economic, and environmental benefits to last a lifetime. Come be part of something that matters! Job Summary We're seeking qualified applicants for part-time Childcare Assistants to join our Drop-In Childcare program located in our Recreations Centers. This is an ideal position for someone who enjoys working with toddlers, ages 1-11, can anticipate potential problems, and has the special skills necessary to solve them. The ability to anticipate issues and plan carefully are qualities we particularly value. We need proactive workers to meet the needs of our customers. Under the direction of the Building Services Coordinator, primary tasks will include supervising children's recreation and helping plan, organize, and maintain equipment and supplies. Successful candidates will aim to surpass expectations, cultivate strong customer relationships through positive and efficient communication, and exhibit proficiency in utilizing cutting-edge technology and equipment. PRCS serves a diverse population including but not limited to youth, adults, individuals with disabilities, and seniors. We are currently hiring for the following location(s): * Ashburn Recreation & Community Center, Ashburn, VA * Claude Moore Recreation & Community Center, Sterling, VA * Dulles South Recreation & Community Center, South Riding, VA Responsibilities include, but are not limited to: * Clean and maintain an orderly room safe from hazards * Provide facility and program information as needed * Demonstrate good communication skills * Provide excellent customer service * May perform other essential job functions specific to the position and department assignment. * Schedule needs may vary by location; program is available to the public 8:30am-1:30pm or 4:30pm-8:30pm Monday-Friday and 8:00am-12:00pm Saturday* Minimum Qualifications Any combination of education and experience equivalent to a high school diploma and six months of program experience with children. Virginia State Licensing requires six months of experience supervising children during recreational or educational activities., Job Contingencies and Special Requirements Must undergo criminal and Child Protective Services (CPS) background checks. Certification in First Aid, and CPR for adults and infants within 30 days of hire. A negative TB test result is required before beginning work. Perform moderate physical activity including lifting.

Are you eager to take the next step in your professional career? Consider becoming an Administrative Officer 1 with the Clearfield-Jefferson County MH/ID Program. This is a rewarding, permanent full-time position for a detail-oriented and organized professional who will oversee and manage functions of the Behavioral Health Program Office. We offer a supportive team atmosphere and an excellent benefit package. Bring your ambition and talents to our team! DESCRIPTION OF WORK As Administrative Officer 1, you will conduct and manage all aspects of personnel business and transactions for the County Program Office in accordance with State and Local Civil Service Commission requirements, including possession of full signatory authority for all personnel transactions. This position acts as liaison between Community Connections and the contracted provider of fiscal services assuring compliance with funding and reporting requirements. Additional responsibilities involve monthly monitoring of contracted fiscal providers and ensuring employees receive required training on Corporate Compliance. This includes developing, reviewing and updating staff policies and procedures. You will be expected to ensure that necessary Program insurances are current and compliant with statutory requirements. You will have the opportunity to serve as a member of the Executive Committee and the Corporate Compliance and Ethics Committee (CCEC). Work Schedule and Additional Information: * Full-time employment * Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with 30-minute lunch. * There may be occasional meetings and trainings which could occur outside regular work hours. * Telework: You will not have the option to telework in this position. * Salary: In some cases, the starting salary may be non-negotiable. * You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: * Two years of experience in varied office management or staff work; and a bachelor's degree; or * Any equivalent combination of experience and training. Other Requirements: * You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. * Hiring preference for this vacancy will be given to candidates who live within Clearfield-Jefferson County. If no eligible candidates who live within Clearfield-Jefferson County apply for this position, candidates who reside in other counties may be considered. * You must be able to perform essential job functions. Legal Requirements: * You must pass a background investigation. * This position falls under the provisions of the Child Protective Services Law. * Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance. How to Apply: * Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). * If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. * Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. * Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: * Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): * 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION * Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). * Your score is based on the detailed information you provide on your application and in response to the supplemental questions. * Your score is valid for this specific posting only. * You must provide complete and accurate information or: * your score may be lower than deserved. * you may be disqualified. * You may only apply/test once for this posting. * Your results will be provided via email. Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package. 01 How many years of full-time experience do you possess in varied office management or staff work? * 2 years or more * 1 but less than 2 years * Less than 1 year * None 02 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 03 Do you possess a conferred bachelor's degree or higher? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted. If you answer "Yes" to this question based on education acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting ************* and clicking the Evaluation Services Link. You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted. * Yes * No 04 If you answered "NO" to the above question, how much college coursework have you completed? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted. If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting ************* and clicking the Evaluation Services Link. You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted. * 120 credits or more * 90 but less than 120 credits * 60 but less than 90 credits * 30 but less than 60 credits * Less than 30 credits * None 05 You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application, or result in a lower-than-deserved score or disqualification. You must complete the application and answer the supplemental questions. Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score. All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions. Read each work behavior carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training. The "Level of Performance" you choose for each work behavior must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered. In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function. If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions. If you have general questions regarding the application and hiring process, please refer to our FAQ page. * Yes 06 WORK BEHAVIOR 1 - WRITTEN COMMUNICATION Compiles information for financial, statistical, monthly, or other reports, manuals, letters, memoranda, training materials, policies, and procedures to record information, respond to correspondence, or disseminate information. Formats document submissions for review, approval, and distribution to a variety of audiences. Levels of Performance Select the Level of Performance that best describes your claim. * A. I have experience compiling and presenting information in written format. I was responsible for the final content of the document or report. * B. I have experience compiling and presenting information in written format. Someone else was responsible for the final content of the report using the information I gathered. * C. I have successfully completed college-level coursework related to business writing, technical writing, English composition, or journalism. * D. I have NO experience or coursework related to this work behavior. 07 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. * The name(s) of the employer(s) where you gained this experience. * The actual duties you performed related to written communication. * Your level of responsibility. 08 If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. * College/University * Course Title * Credits/Clock Hours 09 WORK BEHAVIOR 2 - ORAL COMMUNICATION Holds conferences with staff to gather, review, discuss, and resolve various problems that have been encountered. Organizes meetings and speaks before groups to disseminate relevant issues and updates. Levels of Performance Select the Level of Performance that best describes your claim. * A. I held conferences with staff in order to gather information on problems encountered. I was responsible for disseminating information to interested parties regarding relevant issues and updates. * B. I held conferences with staff in order to gather information on problems encountered. Someone else was responsible for disseminating information to interested parties regarding relevant issues and updates. * C. I have successfully completed college-level coursework related to public speaking or communications. * D. I have NO experience or coursework related to this work behavior. 10 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. * The name(s) of the employer(s) where you gained this experience. * The actual duties you performed related to oral communication. * Your level of responsibility. 11 If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. * College/University * Course Title * Credits/Clock Hours 12 WORK BEHAVIOR 3 - ANALYZING INFORMATION Researches and analyzes grants and contracts to determine accuracy and compliance with established policies, rules, and regulations. Levels of Performance Select the Level of Performance that best describes your claim. * A. I have experience researching and analyzing reported data. My analysis included determining accuracy and compliance with established policies, rules, and regulations. * B. I have experience researching and analyzing reported data. I was responsible for verification of accuracy, but someone else determined compliance with policies and procedures based on information I provided. * C. I have successfully completed college-level coursework related to data analysis, statistics, logic, or research methods. * D. I have NO experience or coursework related to this work behavior. 13 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. * The name(s) of the employer(s) where you gained this experience. * The actual duties you performed related to analyzing information. * Your level of responsibility. 14 If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. * College/University * Course Title * Credits/Clock Hours 15 WORK BEHAVIOR 4 - TECHNICAL ASSISTANCE Communicates verbally and in writing with vendors, grantees, schools, employees, and citizens to explain applicable laws, regulations, policies, and procedures. Utilizes customer service skills when dealing with adversarial situations and difficult personalities. Levels of Performance Select the Level of Performance that best describes your claim. * A. I have experience interacting with individuals and utilizing customer service skills to understand concerns and explain relevant information. I was responsible for answering general questions and providing technical advice as necessary. * B. I have experience interacting with individuals and utilizing customer service skills to understand concerns and explain relevant information. I was responsible for answering general questions, but referred technical questions to someone else to provide information. * C. I have successfully completed college-level coursework related to psychology or public relations. * D. I have NO experience or coursework related to this work behavior. 16 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. * The name(s) of the employer(s) where you gained this experience. * The actual duties you performed related to providing technical assistance. * Your level of responsibility. 17 If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. * College/University * Course Title * Credits/Clock Hours 18 WORK BEHAVIOR 5 - PROGRAM EVALUATION Evaluates work methods and procedures to identify strengths, weaknesses, opportunities, and challenges. Recommends and provides guidance and tools for implementing new or updated work processes, rules, policies, and procedures to create a more efficient and effective organization. Levels of Performance Select the Level of Performance that best describes your claim. * A. I have experience evaluating work methods and procedures to identify strengths, weaknesses, opportunities, and challenges. I was responsible for developing tools such as plans of action or process maps and providing recommendations for implementing new or updated work processes, rules, policies, and procedures. * B. I have experience evaluating work methods and procedures to identify strengths, weaknesses, opportunities, and challenges. Someone else was responsible for developing tools such as plans of action or process maps and providing recommendations for implementing new or updated work processes, rules, policies, and procedures. * C. I have successfully completed college-level coursework related to program evaluation, program analysis, project monitoring and evaluation, or evaluation theory, design, and methods. * D. I have NO experience or coursework related to this work behavior. 19 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. * The name(s) of the employer(s) where you gained this experience. * The actual duties you performed related to program evaluation. * Your level of responsibility. 20 If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. * College/University * Course Title * Credits/Clock Hours 21 WORK BEHAVIOR 6 - REVIEWING AND MAINTAINING DOCUMENTS Reviews and maintains documents and manuals. Updates all materials when policies and procedures are created or updated and distributes the updates to staff as changes occur. Evaluates submissions of proposed changes to ensure clarity and ease of understanding. Levels of Performance Select the Level of Performance that best describes your claim. * A. I have experience reviewing and maintaining documents and manuals. I was responsible for evaluating recommended changes for accuracy and clarity and making those changes as needed. * B. I have experience maintaining documents and manuals. I was responsible for making changes based on recommendations which someone else evaluated for accuracy and clarity. * C. I have successfully completed college-level coursework related to documents management, records retention, record keeping, information confidentiality, or records management. * D. I have NO experience or training related to this work behavior. 22 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. * The name(s) of the employer(s) where you gained this experience. * The actual duties you performed related to reviewing and maintaining documents. * Your level of responsibility. 23 If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. * College/University * Course Title * Credits/Clock Hours Required Question Employer Commonwealth of Pennsylvania Address 613 North Street Harrisburg, Pennsylvania, 17120 Website ****************************

Are you ready to take the next step in your professional career journey? We are looking for a highly motivated Audit Tracking System (ATS) Manager to lead and optimize the use of our Audit Tracking System across the Department. This is an exciting opportunity to make a strategic impact by ensuring data integrity, streamlining processes, as well as supporting staff training and development! DESCRIPTION OF WORK The ATS Manager is responsible for ensuring the effective, consistent, and efficient use of the Audit Tracking System (ATS) across audit bureaus. This role provides centralized ownership of the system; maintains continuity during leadership transitions; oversees system governance; and serves as the subject-matter expert for policy, training, support, and strategic reporting. The ATS Manager ensures accurate, reliable data and promotes streamlined processes that support organizational decision-making and operational efficiency. Duties are as follows: * Serve as the program manager for the ATS and liaison between OITSS and audit bureaus * Establish, enforce, and maintain system policies, standards, and procedures * Ensure data accuracy, reliability, and consistency across all audit reporting functions * Develop, maintain, and deliver training programs for new and existing staff * Provide timely system support and troubleshooting as the subject-matter expert * Document processes, workflows, and best practices to maintain institutional knowledge * Monitor system usage, evaluate gaps, and recommend enhancements for efficiency and usability * Coordinate system updates, upgrades, and integrations with OITSS and relevant stakeholders Work Schedule and Additional Information: * Full-time employment * Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch. * Telework: You may have the opportunity to work from home (telework) full-time. You will be required to occasionally travel to the Finance Building in Harrisburg, Pennsylvania. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview. * Salary: In some cases, the starting salary may be non-negotiable. * You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: * Two years of experience in program management or project management, involving the analysis and development of program recommendations, and possession of a bachelor's degree; or * Bachelor's degree in business administration, information systems, accounting, data analytics/science, or a related field; or * An equivalent combination of experience and training. Additional Requirements: * You must reside in Pennsylvania. * You must possess a valid Pennsylvania Drivers' License. * You must be able to perform essential job functions. Legal Requirements: * A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information. How to Apply: * Your application must include a resume. * If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. * Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. * Failure to comply with the above application requirements may eliminate you from consideration for this position. Telecommunications Relay Service (TRS): * 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Department of the Auditor General is committed to policies providing equal opportunity for everyone. Accordingly, all employment decisions are made without discrimination on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. In addition, department employees are bound by a code of conduct that prohibits any form of harassment, including sexual harassment. The Department of the Auditor General's DEI program includes recruitment efforts focused on attracting a diverse population of qualified candidates. We are invested in creating and maintaining a diverse and inclusive workplace where both our present and prospective employees may be authentic. We are dedicated to ensuring our internship and employment opportunities are accessible to all aspiring professionals within the Commonwealth of Pennsylvania. Learn more about our Total Rewards by watching this short video! See the total value of your benefits package by exploring our benefits calculator. Health & Wellness We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.* Compensation & Financial Planning We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options. Work/Life Balance We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.* Values and Culture We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving. Employee Perks Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships. For more information on all of these Total Rewards benefits, please visit ********************* and click on the benefits box. * Eligibility rules apply. 01 Do you possess two or more years of experience in program management or project management, involving the analysis and development of program recommendations? * Yes * No 02 Do you have a bachelor's degree in business administration, information systems, accounting, data analytics/science, or a related field? * Yes * No 03 If you answered no to the question above, will you receive a degree within 3-6 months of this application? * Yes * No 04 Do you currently reside in Pennsylvania? * Yes * No 05 Do you possess a valid Pennsylvania Drivers' License? * Yes * No 06 Did you attached a college transcript and resume? * Yes * No Required Question Employer Commonwealth of Pennsylvania Address 613 North Street Harrisburg, Pennsylvania, 17120 Website http://*********************

Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person. Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position. Review Vacancy Date Posted 01/16/26 Applications Due02/01/26 Vacancy ID207591 * Basics * Schedule * Location * Job Specifics * How to Apply NY HELPNo AgencyEmployee Relations, Office of TitleAdministrative Officer Occupational CategoryNo Preference Salary GradeNS Bargaining UnitM/C - Managerial/Confidential (Unrepresented) Salary RangeFrom $127507 to $160911 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Exempt Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 4:30 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County Albany Street Address Agency Building 2 - 8th Floor Empire State Plaza City Albany StateNY Zip Code12223 Duties Description Under the general direction of the Director of Employee Relations, the Administrative Officer is responsible for overall supervision of, and policy development for, administrative matters in the Office of Employee Relations (OER) and the New York State Labor-Management Committees (LMC). The Administrative Officer is the head of the Division for Administration and a member of the Director's cabinet. Duties include, but are not limited to: * Direct and coordinate the Division for Administration business activities in the following functions: human resources management; budgeting and financial management; contract administration; grants; communications; and support services. * Oversee the administration of statewide employee benefit funds in cooperation with the labor-management committees. * Monitor workforce, financial, and other metrics to ensure proper allocation and management resources; and promote accountability. * Work closely with the Office of Information Technology Services to implement enterprise information system policies and to oversee the implementation of measures to ensure the appropriate use of information systems, the protection of confidential information and the maintenance of system security and integrity, and limit data risk. * Coordinate and implement human resources functions such as recruitment and training; and promote entity's employment opportunities. * Oversee the drafting and editing of reports. * Oversee Employee Program Committees such as Employee Recognition, Professional Development, Wellness etc. * Oversee and coordinate Agency Strategic Plan and Emergency Management Plan. * Directly supervise staff and/or supervise managers of the following functional areas: human resources management; budgeting and financial management; contract administration; grants; communications; and support services. * Oversee the development and implementation of the internal control plan for OER and LMC, including periodic management audits of agency and labor-management programs. * Act for the Director in forming and coordinating intra-agency work teams to address organizational and budgetary issues affecting the entire agency. * Establish long range plans for staffing and succession, space allocation and other logistical issues. Develop and direct initiatives for continuous improvement of agency administrative processes. * Oversee and conduct special projects, as assigned by the Director, for the Governor's Executive Chamber, the Center for Recruitment & Public Service, the Division of the Budget, the Office of the State Comptroller, the Statewide Learning Management System, the Statewide Financial System, and the Business Services Center. Represent the Director on inter-agency task forces. * Function as the Director's liaison to the Division of the Budget, the Center for Recruitment & Public Service, the Department of Civil Service, the Office of the State Comptroller, and other control agencies on policy issues affecting the administration of OER, LMC and the employee benefit funds. * Advise and assist the New York State Deferred Compensation Board in the administration of the Deferred Compensation Plan. Oversee the appropriated accounts for the Board. Minimum Qualifications • Bachelor's degree and seven years of relevant experience* * Experience within New York State government, including: * Agency administration experience * Financial management (budgeting and forecasting) experience * A minimum of five years of supervisory/management experience * Excellent writing, speaking, presentation, project planning and project management skills * Excellent organizational and communication skills * Proficient skills in Microsoft Office Suite * Experience with Statewide Financial System (SFS) and Business Services Center (BSC) preferred * Substitutions: four years of specialized experience or associate's degree and two years of specialized experience may substitute for bachelor's degree; J.D. or master's degree may substitute for one year of specialized experience; Ph.D. may substitute for two years of specialized experience. Additional Comments Work Hours and Telecommuting will be discussed during the interview. The Office of Employee Relations does not discriminate on the basis of race, color, national origin, age, sexual orientation, religion, disability, or other protected class status in the admission to, access to, or employment in their programs or activities. REASONABLE ACCOMMODATION: The Office of Employee Relations/Labor Management Committees provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify ************* or ************. NOTE ON TELECOMMUTING: The Office of Employee Relations/Labor Management Committees employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with The Office of Employee Relations/Labor Management Committees Telecommuting Program Guidelines. Some positions may require additional credentials or a background check to verify your identity. Name Human Resources Telephone Fax Email Address ***************** Address Street 2 Empire State Plaza 8th Floor City Albany State NY Zip Code 12223 Notes on ApplyingPlease reference Vacancy No. 207591 when applying. To apply, please send cover letter and resume to ***************** (M.S. Word or PDF is the preferred format). Hard copy via US Mail is also accepted.

Apply Administrative Officer Department of Agriculture Farm Service Agency ADMINISTRATIVE BRANCH Apply Print Share * * * * Save * This job is open to * Requirements * How you will be evaluated * Required documents * How to apply This position is located in the Farm Service Agency, Pennsylvania State Office, Administrative Branch, located in Harrisburg, Harrisburg County, Pennsylvania. The selectee serves as assistant to the State Executive Director (SED) and staff advisor to the SED, State FSA Committee, District Directors, County Executive Directors (CED), and Farm Loan Managers on administrative management issues. Summary This position is located in the Farm Service Agency, Pennsylvania State Office, Administrative Branch, located in Harrisburg, Harrisburg County, Pennsylvania. The selectee serves as assistant to the State Executive Director (SED) and staff advisor to the SED, State FSA Committee, District Directors, County Executive Directors (CED), and Farm Loan Managers on administrative management issues. Overview Help Accepting applications Open & closing dates 01/14/2026 to 01/27/2026 Salary $108,592 to - $141,171 per year Pay scale & grade GS 13 Location 1 vacancy in the following location: Harrisburg, PA Remote job No Telework eligible Yes-as determined by the agency policy. Travel Required Occasional travel - You may be expected to travel for this position. Relocation expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Competitive Promotion potential 13 Job family (Series) * 0341 Administrative Officer Supervisory status Yes Security clearance Other Drug test No Position sensitivity and risk Moderate Risk (MR) Trust determination process * Credentialing * Suitability/Fitness Financial disclosure Yes Bargaining unit status No Announcement number FSA-26-12864242-MP-PA-KBS Control number 854288000 This job is open to Help Internal to an agency Current federal employees of the hiring agency that posted the job announcement. Career transition (CTAP, ICTAP, RPL) Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants. Clarification from the agency This position is open to current FSA Career/Career-Conditional Competitive employees, current FSA Career/Career-Conditional Non-Competitive employees, Farm Service County permanent employees and USDA CTAP/RPL eligibles. Duties Help * The selectee plans and manages the administrative management program for the State Office and its subordinate County Offices, including management analysis, personnel management, automation, support services, budget and financial management. * Assists the SED in planning and directing both administrative and program work of the office, advising the SED in highly complex and extremely sensitive matters and, in the absence of the SED, directs all State Office operations. Requirements Help Conditions of employment * You must be a US Citizen or US National. * Males born after 12/31/1959 must be Selective Service registered or exempt. * Subject to satisfactory adjudication of background investigation and/or fingerprint check. If selected, you may be sent instructions on obtaining fingerprints. Please note, we are unable to reimburse for any fees incurred. * Successful completion of one-year probationary period, unless previously served. Refer to the Next Steps section for more information. * Direct Deposit: Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution. * Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov. * Subject to one year supervisory probationary period unless prior service is creditable. New FSA supervisors must successfully complete all components of the required training program before the end of their probationary period. * Required to submit Confidential Financial Disclosure Report Form OGE-450 within 30 days of your initial appointment date, and annually thereafter. Qualifications In order to qualify, you must meet the eligibility and qualifications requirements as defined below by the closing date of the announcement. For more information on the qualifications for this position, visit the Office of Personnel Management's General Schedule Qualification Standards. Your application and resume must clearly show that you possess the experience requirements. If education is required or being used to qualify, you must submit a copy of your transcripts. Specialized Experience Requirement: For the GS-13 level: * At least one full-time year (12 months) of administrative experience equivalent to the GS-12 grade level of the Federal service or private sector that demonstrates experience planning, managing, executing, evaluating and facilitating the full range of administrative programs and operations such as contracting and procurement, management analysis, human resources management, budget and financial management and support services. In addition, experience includes developing and recommending detailed plans, goals and objectives for the long-range implementation and administration of mission-oriented program(s). Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Time-in-Grade Requirement: If you are a current federal employee in the General Schedule (GS) pay plan and applying for a promotion opportunity, you must meet time-in-grade (TIG) requirements of 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled. You must meet this requirement by the closing date of this announcement. Education This job does not have an education qualification requirement. Additional information Career Transition Assistance Plan (CTAP) or Reemployment Priority List (RPL): Visit the OPM website for information on how to apply as a CTAP/RPL eligible. To exercise selection priority for this vacancy, CTAP/RPL candidates must meet the basic eligibility requirements and all selective factors. CTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. When assessed through a score-based category rating method, CTAP applicants must receive a rating of at least 85 out of a possible 100. Farm Service Agency (FSA) County Employees: Permanent County employees without prior Federal tenure who are selected for a Civil Service position under Public Law 105-277 will be given a career-conditional appointment and must serve a 1-year probationary period. Financial Disclosure: If selected, you will be required to submit Form OGE-450 within 30 days of your initial appointment date, and annually thereafter. Selectee is subject to financial Disclosure Requirements in accordance with 5 CFR, Part 2635, Sub part E regarding business or personal transactions with applicants, borrowers, or business contacts who have or who are seeking business with this Agency. Selectee must be able to obtain and maintain a security clearance. If selected, you will be subject to a National Agency Check and Inquiry (NACI) and a credit report. Telework: This position is eligible for telework. Incentives: Recruitment and/or relocation incentives may be authorized. Bargaining Unit: This is a non-bargaining unit position. Expand Hide additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How you will be evaluated You will be evaluated for this job based on how well you meet the qualifications above. You will be evaluated based on your qualifications for this position as evidenced by the experience, education, and training you described in your application package. A rating will not be used; all applicants who meet the minimum qualification requirements, to include any selective placement factor(s), if applicable, will be referred to the hiring manager for consideration. Note: If after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may be found ineligible. Please follow all instructions carefully. Errors or omissions may affect your eligibility. Providing inaccurate information on Federal documents could be grounds for non-selection or disciplinary action up to including removal from the Federal service. Clicking the link below will present a preview of the application form. The application form link below will only provide a preview and does not initiate the application process. To initiate the online application process, click the "Apply" button to the right. To view the application form, visit: ******************************************************** Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required documents Required Documents Help The following documents are required for your applicant package to be complete. Encrypted documents will not be accepted. Failure to submit required, legible documents may result in loss of consideration. Resume that includes: Personal Information: name, address, contact information; Education; Work Experience related to this position as described in the major duties including work schedule, hours worked per week, dates of employment; title, series, grade (if applicable); other qualifications. Resume cannot exceed 2 pages. If education is required or being used to qualify, you must submit a copy of your college transcripts. An unofficial copy is sufficient with the application if it includes your name and the necessary course information; however, if you are selected, official transcripts will be required prior to entering on duty. Education must have been successfully obtained from an accredited school, college or university. If any education was completed at a foreign institute, you must submit with your application evidence that the institute was appropriately accredited by an accrediting body recognized by the U.S. Department of Education as equivalent to U.S. education standards. There are private organizations that specialize in this evaluation and a fee is normally associated with this service. For a list of private organizations that evaluate education, visit the NACES website. All transcripts must be in English or include an English translation. Current FSA employees: * Most recent non-award Notification of Personnel Action (SF-50) showing you are/were in the competitive service, highest grade held (or promotion potential) on a permanent basis, position title, series and grade AND * Most recent performance appraisal (dated within 18 months) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable. A performance plan is not an acceptable substitute. Current permanent FSA County employees must submit your most recent non-award Notification of Personnel Action (SF-50) showing your highest grade (or promotion potential) held on a permanent basis, position title, series and grade AND most recent performance appraisal (dated within 18 months) per above. Surplus or displaced employees eligible for CTAP/RPL priority must provide: proof of eligibility (RIF separation notice, notice of proposed removal for declining a transfer of function or directed reassignment to another commuting area, notice of disability annuity termination), SF-50 documenting separation (as applicable), current performance appraisal with rating of at least "Fully Successful" or equivalent, and your most recent SF-50 noting position, grade level, and duty location with your application per 5 CFR 330. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. How to Apply Help Please read the entire announcement and all instructions before you begin. You must complete this application process and submit all required documents electronically by 11:59p.m. Eastern Time (ET) on the closing date of this announcement. Applying online is highly encouraged. We are available to assist you during business hours (normally 8:00a.m. - 4:00p.m., Monday - Friday). If applying online poses a hardship, contact the Agency Contact listed below well before the closing date for an alternate method. All hardship application packages must be complete and submitted no later than noon ET on the closing date of the announcement to be entered into the system prior to its closing. Resumes must not exceed two pages. This agency provides reasonable accommodation to applicants with disabilities on a case-by-case basis; contact the Agency Contact to request this. To begin, click "Apply" and follow the instructions to complete the Assessment Questionnaire and attach your resume and all required documents. Please verify that documents you are uploading from USAJOBs transfer into the Agency's staffing system as there is a limitation to the number of documents that can be transferred. However, once in the Agency's staffing system, you will have the opportunity to upload additional documents. Uploaded documents must be less than 5MB and in one of the following document formats: GIF, JPG, JPEG, PNG, RTF, PDF, TXT or Word (DOC or DOCX). Do not upload Adobe Portfolio documents because they are not viewable. Encrypted documents will not be accepted. Failure to submit required, legible documents may result in loss of consideration. Please ensure your resume does not exceed two pages. Applicants who submit a resume that exceeds two pages will be removed from consideration. Our office cannot be responsible for incompatible software, your system failure, etc. Agency contact information Katya Bou-Sliman Email ************************* Address Farm Service Agency 359 East Park Drive, Suite 1 Harrisburg, PA 17111 US Next steps Your application will be reviewed to verify that you meet the eligibility and qualification requirements for the position prior to issuing referral lists to the selecting official. If further evaluation or interviews are required, you will be contacted. Log in to your USAJOBS account to check your application status. You must choose to turn on email notifications in your USAJOBS profile if you want to receive important email notifications that may impact your applicant experience (e.g., If you start an application and do not submit it prior to the closing date, USAJOBS will send an email reminder that the closing date is approaching and your application is in an incomplete status). Multiple positions may be filled from this announcement. As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Under the Fair Chance Act, agencies are not allowed to request information about an applicant's criminal history until a conditional offer of employment has been made, except as allowed for access to classified information; assignment to national security duties or positions; acceptance or retention in the armed forces; or recruitment of a Federal law enforcement officer. An applicant may submit a complaint or any other information related to an organization's alleged noncompliance with the Fair Chance Act. The complaint must be submitted within 30 calendar days of the date of the alleged noncompliance. To make a Fair Chance Act inquiry or complaint, send an email with the appropriate information to *************************, subject line: Fair Chance Act. Fair and transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. Criminal history inquiries Equal Employment Opportunity (EEO) Policy Financial suitability New employee probationary period Privacy Act Reasonable accommodation policy Selective Service Signature and false statements Social security number request Required Documents Help The following documents are required for your applicant package to be complete. Encrypted documents will not be accepted. Failure to submit required, legible documents may result in loss of consideration. Resume that includes: Personal Information: name, address, contact information; Education; Work Experience related to this position as described in the major duties including work schedule, hours worked per week, dates of employment; title, series, grade (if applicable); other qualifications. Resume cannot exceed 2 pages. If education is required or being used to qualify, you must submit a copy of your college transcripts. An unofficial copy is sufficient with the application if it includes your name and the necessary course information; however, if you are selected, official transcripts will be required prior to entering on duty. Education must have been successfully obtained from an accredited school, college or university. If any education was completed at a foreign institute, you must submit with your application evidence that the institute was appropriately accredited by an accrediting body recognized by the U.S. Department of Education as equivalent to U.S. education standards. There are private organizations that specialize in this evaluation and a fee is normally associated with this service. For a list of private organizations that evaluate education, visit the NACES website. All transcripts must be in English or include an English translation. Current FSA employees: * Most recent non-award Notification of Personnel Action (SF-50) showing you are/were in the competitive service, highest grade held (or promotion potential) on a permanent basis, position title, series and grade AND * Most recent performance appraisal (dated within 18 months) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable. A performance plan is not an acceptable substitute. Current permanent FSA County employees must submit your most recent non-award Notification of Personnel Action (SF-50) showing your highest grade (or promotion potential) held on a permanent basis, position title, series and grade AND most recent performance appraisal (dated within 18 months) per above. Surplus or displaced employees eligible for CTAP/RPL priority must provide: proof of eligibility (RIF separation notice, notice of proposed removal for declining a transfer of function or directed reassignment to another commuting area, notice of disability annuity termination), SF-50 documenting separation (as applicable), current performance appraisal with rating of at least "Fully Successful" or equivalent, and your most recent SF-50 noting position, grade level, and duty location with your application per 5 CFR 330. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.