The Senior Accounts Payable Specialist will oversee and manage the processing of transactions and payments, ensuring accuracy and timeliness. This role involves maintaining vendor relationships, analyzing financial data, and contributing to the continuous improvement of the accounts payable process Successful candidate will be required to complete an administrative background screen as part of the onboarding process.
Essential Duties and Responsibilities:
Approves New Vendors and reviews once set up in ERP to ensure accurate input
Responsible for responding to Vendor inquiries and management of statements to ensure all Vendor invoices are captured in BM system on a timely basis
Review and verify for Final approval invoices for accuracy, appropriate documentation and prior to g/1 posting and payment
Communicates with Controller to assist with taking discounts, as available
Prepare, process, and submit check files, wire transfers, ACH payments, and positive pay.
Process and pay monthly Sales and Use taxes, according to state tax laws
Assist with month-end closing procedures and provide support for internal and external audits
Prepare annual 1099-NEC forms for recipients at year-end, in compliance with IRS rules and regulation
Send monthly Crane/Barge email to division for expensing costs against jobs at month end
Responsible for ensuring all vehicle/equipment titles, invoices for other type Asset purchases are kept in Sharepoint for access, as needed
Implement process improvements to enhance efficiency and accuracy of the accounts payable system
Other duties as assigned and necessary
QUALIFICATIONS:
This job description describes the general nature and level of work expected of a person assigned to this position. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. Employees may be required to perform any other job-related duties as requested by their supervisor. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Acute attention to detail and accuracy
Highly resourceful and analytical nature
Excellent communication and leadership skills
Ability to communicate effectively both internally and externally. Must be able to interface with all levels of management, vendors, and customer base
Strong understanding of full cycle Accounts Payable
Ability to maintain confidentiality with highly sensitive information
Excellent time management and organizational skills
Proficient with MS Word, MS Excel, MS Outlook and a variety of accounting software platforms (Timberline or Viewpoint, Concur)
Ability to travel on a limited basis, as needed
Education and/or Experience:
4-6 years Construction or manufacturing, experience required. Other relevant experience will be considered
Experience with general ledger and account reconciliations
Prior use of Viewpoint Construction Software a plus
Prior experience in a senior role is preferred
Demonstrated accounts payable experience in accordance with US GAAP, federal and state regulations.
$51k-64k yearly est. 1d ago
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Staff Accountant
Allura USA 3.6
Houston, TX jobs
GENERAL FUNCTION:
The Staff Accountant is responsible for performing accounting, financial reporting, forecasting, budgeting, and other required activities. Prepares balance sheets, profit and loss statements, and other financial reports. The Accountant will assist with determining short and long-term financial objectives, policies and actions.
ESSENTIAL FUNCTIONS:
Performs general cost accounting and other related duties for the organization.
Prepares monthly balance sheets, income statements, and profit and loss statements.
Maintains the general ledger.
Codes invoices, set up new accounts, reconcile accounts, and closes the monthly books.
Reconciles bank accounts at least monthly, verifying deposits, and addressing inquiries from banks.
Reconciles cash disbursement accounts, payroll, customer accounts, and other financial accounts; manages accounts receivable collections.
Verifies and/or completes payment of invoices associated with accounts payable and ensures payments are charged to the appropriate accounts.
Provides outside auditors with assistance; gathers necessary account information and documents to perform annual audit.
Files tax forms with federal, state, and local government agencies.
Coordinates with software vendor to maintain accounting software systems; recommends updates to enhance the accounting software.
Manages the purchasing and invoicing system.
Maintains knowledge of acceptable accounting practices and procedures.
Performs other related duties as assigned.
REQUIRED SKILLS/ABILITIES:
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Knowledge of general financial accounting and cost accounting.
Understanding of and the ability to adhere to generally accepted accounting principles.
Ability to correctly prepare tax reports.
Proficient with Microsoft Office Suite or similar software, and accounting software.
KNOWLEDGE
Familiar with a variety of the field's concepts, practices, and procedures
Relies on extensive experience and judgment to plan and accomplish goals.
Knowledge of excellent business principles
Must be highly computer literate with strong Excel skills
SAP experience is preferred
Experience managing and motivating staff
Bi-lingual in Spanish a plus
EDUCATION AND EXPERIENCE:
* Bachelor's degree in accounting, or related field, required
* Minimum of 4-6 years of experience in accounting, payroll, or similar function
PHYSICAL REQUIREMENTS:
* Prolonged periods sitting at a desk and working on a computer.
* Must be able to lift up to 15 pounds at times.
$49k-60k yearly est. 1d ago
** Summer 2026 Intern - Accounting
Blythe Construction Inc. 3.9
Charlotte, NC jobs
Accounting Intern Charlotte
General Description
Our internship program provides a realistic view of what it's like to work in accounting for a large civil construction with hands-on experience. Our interns assume a wide variety of responsibilities during their time with Blythe.
Key Duties May Include:
Work with supervision:
Posting receipts and other transactions
Compiling cutover reports and other reports
Posting intercompany-related customer and vendor invoices
Other accounting duties as needed
Qualification Requirements
To perform this job successfully, an individual must be able to perform each Key Duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Education and Experience.
Students must be enrolled in a college or university pursuing a Bachelor's Degree of Science in Accounting, Civil Engineering, Civil Engineering Technology, or Construction Management.
Proficient PC skills including proficiency in various software used such as Excel, Primavera, and SAP.
Familiarity or a previous internship with construction industry practices is preferred.
Must be able to understand and communicate effectively with job site supervisors and fellow employees.
Physical Demands. The following physical demands are representative of those that must be met by a Construction Intern to successfully perform the essential functions of this job.
Regularly required to sit and/or stand during a regular work shift of at least eight hours per day.
Ability to lift and carry, on a frequent basis, at least 25 pounds personally.
Continuous mental attention is required to complete tasks efficiently.
* Work Environment. The work environment characteristics described below are representative of those that in Accounting encounters while performing the essential functions of this job.
* Work is performed predominately indoors.
We promote a Drug-Free Workplace.
EOE AA M/F/Vet/Disability are encouraged to apply.
Blythe Construction, Inc. - Hubbard Construction Company - Northeast Paving - Sunmount Paving - Virginia Paving Company, are hereby referred to as Vinci Construction USAAccessibility: If you need an accommodation as part of the employment process please contact Human Resources at Blythe Construction, Inc.: Phone: ************Hubbard Construction Company: Phone: ************Eurovia Atlantic Coast, LLC:Phone: ************
Vinci Construction USA is an Equal Opportunity Employer.Vinci Construction USA is committed to providing a fair and equal employment opportunity workplace. All hiring and promotional decisions are made without regard to race, color, religion, sex (including pregnancy), genetic information, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other status that is protected by federal, state, or local law.
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$26k-33k yearly est. 1d ago
Accounts Receivable Specialist
Arizona Tile 4.2
San Diego, CA jobs
About Us....
Arizona Tile is a leading, nationally recognized tile and slab distributor. We offer high-quality products and unparalleled service to our customers across the West Coast. With 800+ employees in over 10 states, our success comes from the founding concept that goodwill toward others, including our fellow employees, is good business. Working at Arizona Tile isn't just another job, it's a family!!
Our Commitment....
At our Company we are Committed to Supporting our Employees in providing an outstanding experience for our customers and by providing an environment that values hard work and dedication.
What We Offer.....
Safety 1st Organization
Competitive pay
Benefits: Medical, Dental, Vision, & More!
H.S.A or H.R.A with Company Contributions
401k Retirement Savings Program with discretionary employer match
Progressive career development and training
Employee assistance program
Paid Time Off (PTO) and Holiday Pay
Service recognition and awards
Family oriented environment with open communication, collaborative atmosphere, and team-building events
What You Will Do:
As the Accounts Receivable Specialist, you will process account receivables information daily, handle new cash/credit applications, balance daily cash drawers, and reconcile data to ensure accuracy of all payments.
Your Top Accountabilities in the Role:
Solicit timely payments on customer accounts by making collection calls, emails and/or facsimile and work with collections agencies and/or attorneys, as needed.
In-put Accounts Receivable daily, including data entry and reconciliation of data to ensure the accuracy of all payments. Balance daily cash drawer closings.
Process new Cash and Credit Applications maintain Job Accounts.
Maintain pre-liens filings, waivers/releases, and communicate with Sales Department.
Produce timely and accurate "end of month" reports. Support the department with management of Accounts Receivable excel databases.
Maintaining documentation of all correspondence.
Provide a high level of customer service, in a positive manner, when responding to questions and requests.
Position Requirements:
Education: High school diploma or equivalent.
Experience: 3+ years of prior credit and accounts receivable experience in a multi-state environment, prior understanding of construction credit and working with large accounts preferred.
Functional Skills:
Solid understanding of credit accounting principles.
High-level of accuracy with strong organizational skills and ability to handle multiple deadlines.
High degree of dependability. Able to work without close supervision, responds to management direction, takes responsibility for own actions and keeps commitments.
Exhibits professionalism. Willingness to collaborate with team members and support them by successfully executing their job responsibilities with the goal of advancing the team's effectiveness.
Reacts well under pressure. Treats others with respect and consideration. Steady personality.
Exceptional customer service skills with the ability to provide individualized service.
Technology Aptitude/Other: Proficient to advanced computer skills working within Windows environment, including Word, Excel and Outlook. Familiarity with accounting software system
Language Skills: Strong written and excellent verbal communication skills to work with our customers (in person or by telephone) and to communicate with all levels of the organization.
Core Values & Behaviors: Safety Focused, Customer Driven, Conscientious, Strong Communication Skills, Hard Work Ethic, Ethical Integrity, Teamwork, and Tenacity. Friendly and warm demeanor with excellent interpersonal skills.
Other Important Information:
Reports To: Accounts Receivable Lead
Work Schedule: Monday - Friday, 8 - 5 pm, some overtime may be needed.
Direct Reports: None; works with other departments as needed.
Travel: None
Work Environment: The employee is mostly exposed to a climate-controlled office environment, but may occasionally be exposed to an environment with moderate noise level. The employee may be exposed to outside weather conditions and may work with and in the proximity to material handling equipment, including forklift, as well as packaged, cement-based products such as grouts, cleaning, and sealing chemicals for tile and stone.
Physical Requirements: The employee is regularly required to sit, use hands to finger, handle and feel, and to talk and hear. The employee is frequently required to walk, reach with hands / arms, stoop, kneel, crouch, or crawl. The employee is occasionally required to stand, climb, or balance and could frequently lift and/or move up to 15 lbs. Specific vision abilities are required which include color vision, close vision, distance vision, and the ability to adjust focus.
We are an Equal Employment Opportunity Employer, Drug-Free Workplace, and a participant of the E-Verify Program where required by state law. Requests for reasonable accommodation should be directed to Arizona Tile's Human Resource Department.
$42k-54k yearly est. 1d ago
Accounts Receivable
Assa Abloy 4.2
Tulsa, OK jobs
Accounts Receivable Analyst
Ameristar Perimeter Security USA, an ASSA ABLOY branded company, is looking for an Accounts Receivable Analyst. The Credit and Accounts Receivable Specialist is responsible for managing customer accounts to ensure timely payment of outstanding invoices, processing credit applications, maintaining accurate records, and supporting the Credit Manager in risk assessment and collections. This role supports customer service, sales staff, and accounting by furnishing accurate, timely, and detailed information related to credit, collections, and accounts receivable processes.
What you will be doing:
Manage aging reports and proactively contact customers to collect past due balances.
Process daily invoices and accurately apply payments (Lock Box, Credit Cards, Wire Transfers, Sales Credits, etc.).
Make collection calls and maintain professionalism and diplomacy in customer service.
Process and track all credit applications and related documentation.
Manage and maintain tax documents for customer accounts.
Approve and release orders from Credit Hold status.
Investigate and resolve customer and sales staff disputes and inquiries.
Maintain accurate and updated records of all customer interactions and account activity.
Support the Credit Manager in assessing credit risk through review of credit history and reports.
Contribute to audit support, reporting, and special projects.
Train on job/project accounts and support related responsibilities.
Review customer contracts as needed for collections or dispute resolution.
Escalate high-risk or problematic accounts to the Credit Manager
Support additional credit-rlated tasks as required.
The skills and experience you need:
Education:
* Bachelor's Degree in Business, Finance, Accounting preferred or equivalent combination of education and experience.
* High School Diploma required.
Experience:
* 2-5 years of direct experience in collections or accounts receivable.
* Office experience in accounting or finance preferred.
Skills & Abilities:
Skilled communicator-both written and verbal.
Strong conflict resolution, customer service, and problem-solving skills.
Proficient in Excel, Word, and accounting software (JDE preferred).
Experience in cash application, credit holds, and sales tax documentation.
Knowledge of Mechanic's Liens, Bond Claims, and Supplier Waivers is a plus.
Ability to analyze data, define problems, and draw valid conclusions.
Excellent organizational and time management skills.
This role is located in Tulsa, OK.
ASSA ABLOY is an Equal Opportunity Employer/Minorities/Females/Disabled/Veteran
We are the ASSA ABLOY Group
Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 63,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces - physical and virtual - safer, more secure, and easier to access.
As an employer, we value results - not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions - supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.
As we welcome new people on board, it's important to us to have diverse, inclusive teams, and we value different perspectives and experiences.
Tulsa, OK, US, 74116
Finance
No Travel Required
Associate
28-Feb-2026
Nearest Major Market: Tulsa
Nearest Secondary Market: Oklahoma
$31k-38k yearly est. 1d ago
Project Accounting Assistant
Teichert 4.5
Sacramento, CA jobs
Purpose The Project Accounting Assistant I plays a key role in supporting company-wide project accounting objectives. This position is responsible for preparing and submitting contract progress billings, pricing up time & materials billings, processing subcontractor payments, and securing lien releases for submission to project owners.
Focus & Scope
Essential duties and responsibilities, i.e. those which are basic, necessary, and an integral part of the job, are indicated below:
Technical/ Specialty Area
Initially performs the following tasks with guidance from the Project Accounting Supervisor or Senior Project Accountant.
Effectively oversee the billing process by initiating billings and coordinating with the Project Management team to ensure timely and accurate submissions to customers in accordance with contract requirements.
Review contracts for billing requirements, including owner required documents and additional reporting requirements (Insurance/DBE etc.)
Collect and review lien releases from subcontractors and suppliers, as required
Communicate billing rejections and required revisions to the Project Management team to ensure timely resubmission and compliance with contract requirements.
Guide Project Management team on the process for creating Pending Change Orders (PCOs) as requested. Offer support to PM team when necessary for creation of PCO's.
Maintain electronic records to verify quantities, prices, payment terms, subcontracts, extra work, and other data required for reconciling invoices with payments.
Manages a small to medium volume of jobs
Performs all tasks for 100% of the jobs assigned in a timely manner
Meets financial, business, and project deadlines
Maintains complete and accurate documentation to support both internal and external audits.
Partners with the Credit Department to help reduce turnaround time on receivables and improve cash flow efficiency.
Builds and maintains positive working relationships with internal and external customers, vendors, and contractors.
Maintains a favorable impression of the company with external customers through professional and courteous interactions.
Actively supports the Teichert Family of Companies, F.A.S.T and Project Accounting team goals.
Relationships, Qualifications, and Requirements
Key Relationships
Reports to:
Project Accounting Supervisor
Direct Reports:
None
External Customers:
Owners, developers, private customers, public agencies, state and federal regulatory agencies, subcontractors, suppliers, union contacts, labor compliance agencies
Internal Customers:
Project Accounting, Estimators, Project Managers, Project Engineers, Superintendents, Foremen, Area Managers, Administrative Staff, Financial Accounting Services Team, Teichert Family of Companies
Job Qualifications & Requirements
Education:
Bachelor's degree in Business, Finance, Accounting (or related field) or equivalent combination of technical training and related experience
Experience & Industry Expertise:
1-3 years' experience in construction accounting, or equivalent combination of technical training and related experience
Specific Job Requirements:
Successful completion of pre-employment drug, alcohol, and background investigation
Valid Driver's License
Current on all company required safety and regulatory training
Ability to preserve confidential and proprietary information and successfully avoid conflicts-of-interest
An understanding of the construction industry, particularly in infrastructure/heavy construction
General financial analysis skills
Ability to use logic and sound reasoning to solve difficult problems
Aptitude to perform total cost analysis
Demonstrates strong prioritization and time management skills.
Driven to meeting or exceeding business and financial milestones
Excellent judgment and decision-making
Strong communication skills: verbal, written, presentation, facilitation and listening
Demonstrates the ability to collaborate effectively and foster engagement among team members.
Strong focus on customer satisfaction
Ability to interpret, summarize and communicate complex reports, analysis and information to others in a way that is easily understood
Knowledge of Microsoft Office Suite and construction accounting software (Trimble Vista preferred)
Occasional overnight travel
Key Competencies
Relationship Management
Business Acumen
Communications
Organization and Management
People Development
Technology: Microsoft Office, Accounting and Finance Software, Project Management Software
Technical competence in business and/or finance
Equipment Used, Physical Demands and Work Environment
Equipment Used:
Personal computer, telephone, company vehicle, personal protective equipment (i.e. safety glasses, hearing protection)
Physical Demands & Work Environment:
The physical demands and work environment characteristics are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical: Sitting for long periods of time working at the computer or driving to job sites. Job site visits require walking on uneven ground, climbing, bending, stooping, crawling in confined or enclosed spaces. Some lifting of materials and equipment up to 50 lbs. Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. May work long hours during peak seasons.
Work Environment: Exposed to the conditions of job sites which can include loud noise, dust, fumes, and extreme weather conditions prevalent at the time. May work various shifts or hours, including early mornings, dusk or evenings. Typical office environment with adequate temperatures and lighting, low levels of noise.
HOURLY BASE SALARY RANGE:
$21.23 - $29.73
The range displayed reflects the range the company reasonable expects to pay for the position. The actual base salary is subject to variation due to the role, level, geographic location, relevant education, training, or experience, among other factors.
Employer Disclosure Statement
The above statements and job description is intended to describe the nature and level of work being performed within this job. They are not intended to be an exhaustive list of all responsibilities, duties, and tasks. Other similar or additional duties are performed as assigned.
Equal Opportunity Employer
Teichert and its subsidiaries pride themselves on being an Equal Opportunity Employer. Individuals seeking employment at our company are considered without regards to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by federal, state or local laws.
Applicants with disabilities may be entitled to reasonable accommodation. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the company. If you are an applicant with a disability, please inform Robert Maxey (*******************) if you need assistance completing any forms or to otherwise participate in the application process.
Notice to Staffing Agencies
Teichert, Inc. and its subsidiaries ("Teichert") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Teichert, including unsolicited resumes sent to a Teichert mailing address, fax machine or email address, directly to Teichert employees, or to Teichert's resume database will be considered Teichert property. Teichert will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Teichert will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Teichert's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Teichert will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Teichert's Human Resources Representative or his/ her designee. No other Teichert employee is authorized to bind Teichert to any agreement regarding the placement of candidates by Agencies.
$21.2-29.7 hourly 60d+ ago
Full Charge Bookkeeper
International Industrial Dev 4.2
Stuart, FL jobs
Job DescriptionBenefits/Perks
Competitive Compensation
Paid Time Off
Exceptional Health Benefits with medical paid by Company
Career Growth Opportunities
We are seeking a talented Bookkeeper to join our team. In this role, you will work closely with the Chief Financial Officer to maintain accurate financial records and ensure the companys compliance with all legal requirements. Your responsibilities will include recording and verifying transactions intercompany activity, and preparation of tax forms. The ideal candidate is detail-oriented, highly organized, and has a strong understanding of best practices in accounting.
Responsibilities
Enter financial data and transactions
Verify the accuracy of transactions that have been entered
Payroll Processing
General Ledger Reconciliation
Preparation of Financial Statements and Cash flows
Analyze budgets and other financial information
Process accounts payable and accounts receivable
Complete required sales tax forms for online payment
Qualifications
Associates or Bachelors degree in accounting or a related field
Previous experience as an accountant, bookkeeper, or similar position
Knowledge of generally accepted accounting principles (GAAP)
Good with spreadsheets, experienced in Microsoft Excel, QuickBooks, and basic accounting systems
Strong mathematical and analytical skills
Excellent attention to detail, time management, and communication skills
$41k-54k yearly est. 19d ago
Accounting Assistant
Tate Branch Carlsbad 4.7
Carlsbad, NM jobs
Job Title: Accounting Assistant
Reports to: Controller
Position Information: The Accounting Assistant is responsible for accounts payable and accounts receivable and assisting the Controller with other accounting functions. Must present a professional appearance.
Position Responsibilities:
Reconcile invoices with receiving documents and/or verify approval of invoices prior to payment.
Pay miscellaneous invoices.
Print checks for payment.
Attach checks to invoices and forward to Controller for approval.
Post receivable checks to accounts.
Reconcile multiple accounts.
Maintain various Excel worksheets.
Process daily bank deposits.
Make journal entries appropriate to daily sales.
Maintain change in petty cash box (stock with adequate change).
Complete all training as directed by supervisor.
Follow policies and procedures as set forth in Employee Handbook.
Any other duties as assigned.
Knowledge, Skills and Abilities Required:
Education: High school diploma or the equivalent and some accounting/finance college courses.
Experience: At least one year of general office and accounting/finance experience.
Special Skills: Ability to read and comprehend instructions and information quickly. General math skills. Ability to use personal computer applications including word processing and spreadsheet applications.
Physical Demands and Working Conditions:
Frequently works on a computer or other “close vision” tasks. Finger and hand dexterity required to operate a cash register and handle cash. Occasionally requires the ability to lift 20 pounds of material.
THE ABOVE DECLARATIONS ARE NOT INTENDED TO BE AN “ALL-INCLUSIVE” LIST OF THE DUTIES AND RESPONSIBILITIES OF THE JOB DESCRIBED OR OF THE SKILLS AND ABILITIES REQUIRED TO PERFORM THE JOB. RATHER, THEY ARE INTENDED ONLY TO DESCRIBE THE GENERAL REQUIREMENTS OF THE JOB.
______________________________ ________________
Signature (Employee) Date
______________________________ ________________
Signature (Supervisor) Date
$29k-39k yearly est. 60d+ ago
Senior AP Specialist
Malcolm Drilling 4.3
San Francisco, CA jobs
Join a company that has been shaping the deep foundation industry for over 60 years! Malcolm Drilling is seeking a driven Senior Account Payable Specialist to support an exciting project located in the San Francisco, CA. In this role, you'll gain hands-on experience in heavy civil construction, deep foundations, and geotechnical engineering while working alongside industry leaders. If you're looking for a dynamic opportunity to grow your career with an innovative team, apply today!
Job Title: Senior AP Specialist
Location: San Francisco, CA
Employment Type: Temp-to-Hire
Schedule: Full-Time (40 hours per week)
The Senior AP Specialist will be responsible for processing vendor invoices, ensuring accurate coding, maintaining vendor records, and assisting with month-end close. This role requires prior experience with 2-way and 3-way matching to ensure proper invoice validation against purchase orders and receiving documentation.
Key Responsibilities
Process a high volume of vendor invoices, ensuring accuracy and timely payment.
Perform 2-way and 3-way matching of invoices, purchase orders, and receipts.
Verify invoice approvals and proper coding to general ledger accounts.
Reconcile vendor statements and resolve discrepancies.
Assist in preparing weekly check runs, ACH, and wire payments.
Maintain accurate and organized accounts payable files.
Communicate with vendors and internal staff regarding payment inquiries.
Support the finance team with month-end closing tasks as needed.
Assist with other accounting or administrative duties as assigned.
Qualifications
3+ years of accounts payable or related accounting experience, preferably in a professional services or engineering/construction environment.
Hands-on experience with 2-way and 3-way invoice matching.
Strong knowledge of AP processes and best practices.
Proficiency with accounting software and MS Excel.
High attention to detail and accuracy in data entry.
Strong organizational and time-management skills to meet deadlines.
Excellent communication and problem-solving skills.
Ability to work independently as well as collaboratively in a team environment.
Compensation & Schedule
Competitive hourly rate based on experience.
Standard business hours, Monday-Friday.
$52k-77k yearly est. 54d ago
Senior Accounts Payable Specialist
Kent Companies 4.3
Grand Rapids, MI jobs
The Senior Accounts Payable Specialist plays a crucial role in processing invoices accurately and efficiently. They are responsible for verifying, coding, and processing invoices to ensure adherence to established policies and procedures while maintaining clear communication with vendors to resolve discrepancies and ensure timely payments. This team member will play an important role in developing and implementing accounts payable policies and best practices. This role will also reconcile vendor statements, enter data into the ERP system, and work with team members to ensure month-end procedures are completed in a timely manner.
Duties and Responsibilities
* Ensure accurate invoice coding and approvals in alignment with company policies and procedures.
* Validate that invoices received for each accounting period have been entered and accounted for.
* Foster and maintain strong relationships with vendors and internal stakeholders, resolving discrepancies and inquiries promptly and professionally.
* Coordinate payment processing schedules in accordance with company guidelines and vendor terms to ensure timely disbursements.
* Review sales tax amounts charged by vendors to ensure compliance with state tax requirements.
* Monitor vendor accounts to ensure timely payments and accurate records.
* Support the monthly closing process by ensuring all invoices are processed before the cutoff date and reconcile vendor statements.
* Support the Corporate Finance Manager to evaluate and enhance accounts payable procedures, implementing improvements that strengthen efficiency and internal controls.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties and Responsibilities are not comprehensive and can be changed at any time, with or without notice.
Required Experience, Education, and Qualifications
* High school diploma or equivalent; additional coursework in accounting or finance is a plus
* 35 years of hands-on accounts payable experience required; prior experience in the construction industry is strongly preferred
* Collaborative mindset and positive interpersonal skills, with a demonstrated ability to work effectively across teams
* Experience managing accounts payable across multiple entities or divisions, ideally within large or complex organizational structures
* Effective time management and organization skills with exceptional attention to detail.
* Valid drivers license
* Must have reliable transportation to the workplace(s)/ job location(s)
* Ability to pass drug screening
* Must be able to work in the United States without corporate sponsorship now and in the future
Preferred Education and Experience
* Supervisory or managerial experience
* Experience with Spectrum ERP or similar
* Bilingual in English & Spanish
* Work Environment/Physical Demand
Position type, travel, and expected hours of work
* This is a full-time office position.
* Typical hours will range from 40-45 hours per week and are subject to change.
Office Location
130 60th Street SW, Grand Rapids, MI 49548
About Kent Companies
Kent Companies is a full-service concrete contractor with expertise in commercial and industrial concrete construction, mixed-use construction, multi-family housing, and a full range of concrete-related specialties. Every Kent Companies project is marked by our Four Hallmarks: Safety, Productivity, Quality, and Customer Service. We believe in providing challenging work, opportunities for professional development, and industry-leading compensation packages. And its all wrapped in a culture built on values and integrity. We deliver on our promises.
EEO Statement
At Kent Companies, we value a diverse, inclusive workforce, and we provide equal employment opportunity for all applicants and employees. Kent Companies does not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all employment practices and personnel actions, including but not limited to hiring, recruiting, promotions, performance evaluations, termination, and compensation decisions.
The Company will strive to ensure that all employees and prospective employees will be treated equally in regard to recruitment, employment, promotions, demotions, discipline, termination, access to benefits and training, leaves of absence, and layoffs. The Company will further ensure that its management staff is aware of the Companys commitment to this policy and each member understands their individual role in the process of administering this plan.
Kent Companies will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship.
$46k-61k yearly est. 60d+ ago
Accounting Assistant
Arrow Electric 3.8
Greenville, PA jobs
Role and Responsibilities
The Accounting Assistant reports to the Assistant Controller and is responsible for providing financial, administrative, purchasing, AP, and clerical assistance throughout all roles of the Accounting and Purchasing Departments.
This includes but is not limited to:
Assisting the Accounting and Purchasing Departments with various tasks across the departments.
Prompt and efficient data entry of AP invoices and purchase orders.
Auditing invoices, statements, purchase orders, etc.
Knowledge of Basic Accounting Principles.
Obtaining and managing W-9's and Certificate of Insurances.
Assisting with weekly check runs.
Organizing and filing correspondence.
Tracking subcontracting labor invoice costs.
Assisting with vendor lien waivers.
Other tasks and duties as needed.
Qualifications
3 or more years of experience as a bookkeeper, office manager, or in a related accounting function.
Preferred Skills
Self-starter, attention to detail, and thoroughness.
Solid verbal and written communication skills.
Proficient in Microsoft office, specifically Excel.
Ability to operate related office equipment, such as computers, 10-key calculator, and copier.
Ability to work independently and in a fast-paced environment.
Ability to anticipate work needs and interact professionally with employees and vendors.
Excellent organizational skills and attention to detail.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
Additional Notes
Hours: Monday-Friday 8:00am - 4:30pm; Early arrival and/or overtime may be necessary.
Arrow Electric Inc. is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
$36k-41k yearly est. 60d+ ago
Accounting Assistant
Arrow Electric 3.8
Greenville, PA jobs
Job DescriptionSalary: DOE
Role and Responsibilities
The Accounting Assistant reports to the Assistant Controller and is responsible for providing financial, administrative, purchasing, AP, and clerical assistance throughout all roles of the Accounting and Purchasing Departments.
This includes but is not limited to:
Assisting the Accounting and Purchasing Departments with various tasks across the departments.
Prompt and efficient data entry of AP invoices and purchase orders.
Auditing invoices, statements, purchase orders, etc.
Knowledge of Basic Accounting Principles.
Obtaining and managing W-9s and Certificate of Insurances.
Assisting with weekly check runs.
Organizing and filing correspondence.
Tracking subcontracting labor invoice costs.
Assisting with vendor lien waivers.
Other tasks and duties as needed.
Qualifications
3 or more years of experience as a bookkeeper, office manager, or in a related accounting function.
Preferred Skills
Self-starter, attention to detail, and thoroughness.
Solid verbal and written communication skills.
Proficient in Microsoft office, specifically Excel.
Ability to operate related office equipment, such as computers, 10-key calculator, and copier.
Ability to work independently and in a fast-paced environment.
Ability to anticipate work needs and interact professionally with employees and vendors.
Excellent organizational skills and attention to detail.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
Additional Notes
Hours: Monday-Friday 8:00am 4:30pm; Early arrival and/or overtime may be necessary.
Arrow Electric Inc. is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
$36k-41k yearly est. 2d ago
Senior Accounts Payable Specialist
LPL Solar 4.6
Fort Lauderdale, FL jobs
Job DescriptionJob Title: Senior Accounts Payable Specialist Job Type: Full-Time Reports To: Accounts Payable Supervisor Company: LPL Solar LPL Solar is a leading self-perform solar EPC (Engineering, Procurement, Construction) company headquartered in Fort Lauderdale, Florida. We serve utilities and large Independent Power Producers (IPPs) across the U.S., delivering over 20 GW of solar construction experience through more than 200 completed projects across thirteen states and Ontario, Canada.
Position Overview:
We are seeking an experienced and detail-oriented Senior Accounts Payable Specialist to join our fast-paced accounting team. This role plays a lead function within the Accounts Payable department, responsible for performing more complex tasks such as final approval of credit card transactions, vendor onboarding, and monthly reconciliations. The senior specialist also supports the Accounts Payable Supervisor and may guide or review the work of team members. The ideal candidate has senior-level A/P experience, is highly organized, and has a high level of accuracy.
Key Responsibilities:
Assist weekly accounts payable run using Sage 300
Select and prepare invoices for weekly A/P run for Accounts Payable Supervisor to pay
Review and match invoices, lien waivers, and releases of liens for payment accuracy and timing
Final reviewer for AMEX and Comdata credit card transactions to ensure proper coding to department budgets
Oversee monthly reconciliation of corporate cards and ensure accurate posting of payment and accounting dates
Manage employee receivables for personal charges on corporate cards and communicate repayment instructions to cardholders
Perform vendor setup: collect and verify documentation (e.g., W-9s) in compliance with GAAP
Ensure adherence to accounting standards and internal controls. Assist with audits by preparing and organizing the required documentation
Review and export invoices, ensuring accuracy and completeness of all key details including vendor name, invoice number, payment amount, payment date, and accounting date
Assist Accounts Payable Supervisor with reporting and other A/P-related duties
Skills & Qualifications:
Exceptional attention to detail and high level of accuracy and efficiency
Proficient in Microsoft Office Suite and construction accounting systems (Sage 300 preferred)
Extensive knowledge of accounts payable processes and specialty contractor accounting practices
Education & Experience:
Minimum 4 years of A/P experience, with at least 3 years in construction accounting
Senior-level A/P experience required
Must be able to work on-site full-time at LPL Solar's Fort Lauderdale headquarters
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$45k-65k yearly est. 5d ago
Senior Accounts Payable Specialist
LPL Solar 4.6
Fort Lauderdale, FL jobs
Job Title: Senior Accounts Payable Specialist Job Type: Full-Time Reports To: Accounts Payable Supervisor Company: LPL Solar LPL Solar is a leading self-perform solar EPC (Engineering, Procurement, Construction) company headquartered in Fort Lauderdale, Florida. We serve utilities and large Independent Power Producers (IPPs) across the U.S., delivering over 20 GW of solar construction experience through more than 200 completed projects across thirteen states and Ontario, Canada.
Position Overview:
We are seeking an experienced and detail-oriented Senior Accounts Payable Specialist to join our fast-paced accounting team. This role plays a lead function within the Accounts Payable department, responsible for performing more complex tasks such as final approval of credit card transactions, vendor onboarding, and monthly reconciliations. The senior specialist also supports the Accounts Payable Supervisor and may guide or review the work of team members. The ideal candidate has senior-level A/P experience, is highly organized, and has a high level of accuracy.
Key Responsibilities:
Assist weekly accounts payable run using Sage 300
Select and prepare invoices for weekly A/P run for Accounts Payable Supervisor to pay
Review and match invoices, lien waivers, and releases of liens for payment accuracy and timing
Final reviewer for AMEX and Comdata credit card transactions to ensure proper coding to department budgets
Oversee monthly reconciliation of corporate cards and ensure accurate posting of payment and accounting dates
Manage employee receivables for personal charges on corporate cards and communicate repayment instructions to cardholders
Perform vendor setup: collect and verify documentation (e.g., W-9s) in compliance with GAAP
Ensure adherence to accounting standards and internal controls. Assist with audits by preparing and organizing the required documentation
Review and export invoices, ensuring accuracy and completeness of all key details including vendor name, invoice number, payment amount, payment date, and accounting date
Assist Accounts Payable Supervisor with reporting and other A/P-related duties
Skills & Qualifications:
Exceptional attention to detail and high level of accuracy and efficiency
Proficient in Microsoft Office Suite and construction accounting systems (Sage 300 preferred)
Extensive knowledge of accounts payable processes and specialty contractor accounting practices
Education & Experience:
Minimum 4 years of A/P experience, with at least 3 years in construction accounting
Senior-level A/P experience required
Must be able to work on-site full-time at LPL Solar's Fort Lauderdale headquarters
$45k-65k yearly est. Auto-Apply 60d+ ago
Account Payable Assistant
ABC Professional Tree Service 3.9
Webster, TX jobs
The Accounts Payable (AP) Specialist is responsible for managing and processing all aspects of accounts payable functions within the organization. This includes reviewing, verifying, and reconciling invoices and payment requests, ensuring accuracy and adherence to company policies and procedures. The AP Specialist will handle vendor relations, maintain accurate records, and support financial reporting activities. Strong attention to detail, organizational skills, and the ability to manage multiple tasks efficiently are essential for success in this role.
Routine Job Functions:
The AP Specialist reviews and processes invoices and payment requests for accuracy and compliance.
Communicates with vendors to resolve issues and maintain positive relationships.
Prepares and executes payments via electronic transfers, and other methods.
Reconciles AP transactions, ensuring that all invoices and payments are accurately recorded.
Maintains organized records of all AP transactions, including invoices and payment receipts.
Provides data and reports related to AP activities and outstanding liabilities.
Ensures adherence to internal controls, company policies, and regulations.
Investigates and resolves discrepancies related to invoices or payments.
Performs duties as assigned.
Job Requirements:
Proven experience in accounts payable or a similar financial role.
Strong understanding of accounting principles and AP processes.
Proficiency in accounting software and Microsoft Office Suite (Excel, Word).
Excellent attention to detail and accuracy.
Strong organizational and time-management skills.
Ability to handle multiple tasks and prioritize effectively.
Effective communication and problem-solving skills.
Knowledge of relevant regulations and company policies.
$33k-43k yearly est. 38d ago
Bookkeeper
ASC Global 4.6
Tamarac, FL jobs
About the job
This is a full\-time in person role at our HQ in Tamarac, Florida.
Founded in 1996, ASC is a service\-oriented company specializing in the distribution of electronic components. The company prides itself on its client\-centric philosophy, which emphasizes that what is important to the client is equally important to ASC. This approach has contributed to ASC's long\-standing success and growth, establishing it as a reputable player in the technology market. With a global infrastructure and partnerships with some of the largest electronic manufacturers, ASC has positioned itself as a premier supply chain partner for technology\-driven companies.
We are seeking a Bookkeeper to join our on\-site team in Tamarac. This role is responsible for maintaining accurate financial records and supporting the accounting team in day\-to\-day transactional and reconciliatory tasks. The position is suitable for recent graduates or candidates with bookkeeping or accounting experience.
Key Responsibilities
Daily Transaction Processing
· Record daily financial transactions, including sales, receipts, payments, and expenses
· Maintain and update accurate ledgers, journals, and supporting documentation
· Process vendor invoices and employee expense reports for approval
Accounts Receivable & Accounts Payable Support
· Generate and send customer invoices and follow up on outstanding payments
· Enter vendor bills and assist with timely payment processing
· Match POs, invoices, and receipts to ensure accuracy
Bank & Account Reconciliations
· Reconcile bank and credit card statements regularly
· Identify and report discrepancies to the Accountant or Senior Accountant
General Administrative Accounting Support
· Maintain organized digital and paper filing systems for accounting records
· Assist with payroll data entry and basic reporting, if applicable
· Support the accounting team during month\-end close by preparing reconciliations and schedules
Qualifications and Skills
· Education: Associate's or Bachelor's degree in Accounting, Finance, or related field preferred
· Experience: Prior bookkeeping or accounting support experience is a plus, but not required
· Technical Skills: Proficiency in QuickBooks and MS Excel (basic formulas, accurate data entry)
· Soft Skills: Strong attention to detail, organizational skills, and ability to manage multiple priorities
· Knowledge: Familiarity with basic accounting principles and transaction flows
Why Join Us?
· Competitive compensation
· Opportunities for growth within the finance team
· Supportive, team\-oriented work environment
· On\-site position at our Tamarac headquarters
Job Type: Full\-time
Benefits:
Dental insurance
Health insurance
Paid sick time
Paid time off
Vision insurance
Requirements
Qualifications & Skills
· Education: Associate's or Bachelor's degree in Accounting, Finance, or related field preferred
· Experience: Prior bookkeeping or accounting support experience is a plus, but not required
· Technical Skills: Proficiency in QuickBooks and MS Excel (basic formulas, accurate data entry)
· Soft Skills: Strong attention to detail, organizational skills, and ability to manage multiple priorities
· Knowledge: Familiarity with basic accounting principles and transaction flows
Benefits
Benefits:
Dental insurance
Health insurance
Paid sick time
Paid time off
Vision insurance
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$39k-50k yearly est. 49d ago
Accounting Assistant
Tate Access Floors Inc. 4.7
Glasgow, KY jobs
Job Description
Job Type: Full Time, Non-Exempt
Reports to:
Positions: 1
About Us
At Tate we are passionate about everything we do. As an independent brand operating within Kingspan Group, a global plc group of companies, Tate has been recognized worldwide as an industry leader in the development and manufacture of data center infrastructure solutions and commercial office raised access floors, for over 60 years. With revenues of over $420m and growing, Tate plays a pivotal role in offering expertise in cutting edge design engineering in order to craft solutions, by working collaboratively with clients as a trusted partner.
Tate continues to grow and expand, operating multiple manufacturing and commercial sites across the US, Europe, the Middle East, Asia, and Australia. We are excited about our fresh, dynamic, and inclusive team of experts working on new innovations and forward-thinking designs, as we remain a market leading player within our industry. We continue to invest heavily in the best available manufacturing tools and equipment needed to adhere to Tate's world class standards and in keeping with our Planet Passionate sustainability strategy, our focus is on having minimal climate impact.
We are excited by potentially welcoming you as part of our team as we continue to grow on a worldwide scale.
About the Role
This role provides essential support to the accounting department, ensuring accuracy in financial and inventory transactions.
What You'll Do
Reconcile daily inventory receipt transactions
Enter and verify inventory transactions upon receiving proper approvals
Assist with quarterly inventory counts
Perform data entry and verification to maintain accurate records
Systematically track and monitor inventory levels
Collaborate with various departments to ensure data accuracy within our ERP system
Post journal entries and suggest process improvements
Support the Plant Controller in recording transactions that accurately reflect plant operations in the P&L and Balance Sheet
Work closely with operations and inventory teams to ensure inventory accuracy
Perform other related tasks as assigned
Maintain awareness of quality, safety, environmental, and product compliance policies
Report all quality issues, unsafe acts, and unsafe conditions to the appropriate personnel
Additional Expectations
Remain compliant with the Code of Conduct and Policies which includes the Kingspan Group Compliance Policy.
Ensure that all duties related to product compliance are adhered to in accordance with the Product Compliance Policy, Laws, Regulations, and market demands.
Responsible for all tasks to achieve compliance goals and demands of the Compliance Management System.
Must raise concerns related to the Compliance Management System to their supervisor, manager, or any member of the Leadership Team, or through the confidential whistle blower service.
What You'll Bring
A college degree in accounting or a related field preferred; equivalent experience will be considered
Strong attention to detail and accuracy
Proficiency in Microsoft Excel and ERP systems (experience with AS400 and Infor is a plus)
Ability to collaborate with cross-functional teams
What You'll Get
Pay range: $21 USD per hour to $30 USD per hour. This role is eligible for a discretionary bonus.
Career Scope and Advancement:
As we grow, new positions and career opportunities arise, offering accelerated paths for the right candidates, locally and globally.
World of Wellness
Philosophy
: We empower you to take charge of your health and well-being. You'll have access to a wide range of medical, dental, and vision benefits, along with personalized guidance from a “Health Advocate.” We also offer other supplemental options, including 401k, legal, disability, and theft insurance, to ensure your financial wellness.
Corporate Social Responsibility:
Through Planet Passionate we are determined to reduce our manufacturing carbon (CO2e) emissions to as close to zero as technically possible, together with halving carbon intensity in our primary supply chain. We are very involved in our community, and you will have ample opportunities to support us in creating a better world.
Skills Development:
Given the dynamic pace of our business and a strong collaborative environment, your new role will be diverse and multifaceted - allowing you to be more versatile and develop a broader skill set.
Mentorship and development:
At Tate, we don't believe in hierarchy, we work together as one team for one common goal. You will have access and exposure to our senior leaders and experts for learning in your role, and additionally mentorship for the future.
Culture:
We have a great team culture, highly collaborative, supportive, and social. Together we innovate, collaborate, take ownership, and strive for excellence.
Stay connected with us on
LinkedIn
for insights into life at Tate. Join us in our mission to make a difference through exceptional solutions.
Tate Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to legally protected characteristics. We are committed to providing reasonable accommodations to qualified individuals with disabilities. Employment may be contingent upon completion of post-offer requirements in accordance with applicable law.
$21-30 hourly 6d ago
Procurement & Invoicing Specialist
DPR 4.8
Phoenix, AZ jobs
Evergreen Innovation Group - Modular, part of the DPR Family of Companies, is seeking a Procurement Specialist with a minimum of 5 years of commercial construction experience. This individual will be ultimately responsible for the procurement and delivery of electrical supplies and equipment for a particular project.
Procurement managers will work closely with all members of the project team, project executives and regional leadership teams and will be responsible for the following:
Prequalify vendors by requesting the following: Statement of current financials, current list of customers, list of material suppliers and copies of last orders and payment, backlog of orders and fabrication schedules, and current employee staff including shop employees
Develop a detailed bid analysis including a bid breakdown and scope verification
Procure all equipment on either EIG purchase orders or as agent for our clients
Development of a sequence procurement plan that aligns with the project schedule
Facilitate final design review meeting with our clients end user and the engineering firms to assure that all specifications and data sheets are correct
Development of detailed RFQ's that identify all requirements associated with each piece of equipment
Qualifications
We are looking for a flexible, detail-oriented team player with the ability to manage multiple tasks, produce quality work, and consistently meet deadlines. The successful candidate will possess:
MEP Procurement experience required.
Excellent listening and strong communication skills.
Ability to identify and resolve complex issues.
Ability to create and support team morale.
Demonstrated understanding of building processes and systems.
Work scope requires complete understanding of cost estimating, budgeting and forecasting.
Proficient computer skills in Microsoft Office Suite, project management software (Prolog or similar), accounting cost management software (CMIC or similar), and scheduling software (Primavera or similar).
5+ years of experience in commercial construction, preferably within EIG's core markets.
Bachelor's degree in construction management, engineering or related field.
A strong work ethic and a “can-do” attitude.
This position is salaried.
DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world.
Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek.
Explore our open opportunities at ********************
$40k-50k yearly est. Auto-Apply 60d+ ago
Invoice Specialist
DH Pace 4.3
Saint Louis, MO jobs
Why DH Pace?
The DH Pace Company is a family-owned and privately held business with annual sales over $1 billion through 60+ offices located across the continental United States. The Company is an industry leader in the distribution, installation, maintenance, and repair of a complete range of commercial, industrial, and residential door, docking and security products. In 2026, DH Pace is celebrating its 100
th
anniversary in business.
Overhead Door Company of St. Louis™, a DH Pace Company, Inc. is seeking to hire an Invoice Specialist in St. Louis, MO! This is a great opportunity for a detail oriented, organized individual to join a team of dedicated professionals. This role will perform billing functions, such as researching billing history, posting invoices, preparing, and validating billing feeds, performing analysis to determine data errors, and leading the corrections of the data prior to invoicing clients.
Job Responsibilities:
Ensures excellent customer service through fast and accurate processing of service, communication and coordinating with other departments to resolve inquiries.
May mentor or give direction to team members and provide training on best practices.
Coordinate with operations team to review Special Pricing Agreement for updates.
Track jobs for billing balance and monthly cutoff billing dates, ensuring they are met.
Review and analyze monthly reports to identify potential errors and trends; take action to resolve as appropriate.
Handle internal and external escalations as necessary.
Ability to work overtime as required.
Other duties as may be assigned.
Job Requirements:
Expert attention to detail and great customer service skills.
Comfortable working independently and with a team.
Prioritize tasks and possess strong analytical skills.
Ability to multi-task and work efficiently in a fast-paced environment.
Strong Microsoft Office and computer skills.
Excellent communication skills.
Previous billing experience.
Our benefit offerings include:
Medical, dental, and vision options: Available on the 1
st
day of the month following your start date!
Paid time off plan: 13 days accrued annually during your 1
st
year; 16 days accrued during your 2
nd
year!
Paid Holidays: New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day
Floating Holidays: Up to 2 floating holidays per year
Competitive compensation: Including annual performance evaluations!
401k retirement plan: Including an employer match!
Company paid: Life insurance, short-term disability, & long-term disability
and more!
Successful completion of references, employment verifications, background check, drug screen, and driving record (if applicable) required in advance of hire.
DH Pace Company, Inc. does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of DH Pace Company, Inc. without a prior written search agreement will be considered unsolicited and the property of DH Pace Company, Inc. Please, no phone calls or emails.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
$31k-38k yearly est. Auto-Apply 60d+ ago
Procurement & Invoicing Specialist
DPR Construction 4.8
Surprise, AZ jobs
Evergreen Innovation Group - Modular, part of the DPR Family of Companies, is seeking a Procurement Specialist with a minimum of 5 years of commercial construction experience. This individual will be ultimately responsible for the procurement and delivery of electrical supplies and equipment for a particular project.
Procurement managers will work closely with all members of the project team, project executives and regional leadership teams and will be responsible for the following:
* Prequalify vendors by requesting the following: Statement of current financials, current list of customers, list of material suppliers and copies of last orders and payment, backlog of orders and fabrication schedules, and current employee staff including shop employees
* Develop a detailed bid analysis including a bid breakdown and scope verification
* Procure all equipment on either EIG purchase orders or as agent for our clients
* Development of a sequence procurement plan that aligns with the project schedule
* Facilitate final design review meeting with our clients end user and the engineering firms to assure that all specifications and data sheets are correct
* Development of detailed RFQ's that identify all requirements associated with each piece of equipment
Qualifications
We are looking for a flexible, detail-oriented team player with the ability to manage multiple tasks, produce quality work, and consistently meet deadlines. The successful candidate will possess:
* MEP Procurement experience required.
* Excellent listening and strong communication skills.
* Ability to identify and resolve complex issues.
* Ability to create and support team morale.
* Demonstrated understanding of building processes and systems.
* Work scope requires complete understanding of cost estimating, budgeting and forecasting.
* Proficient computer skills in Microsoft Office Suite, project management software (Prolog or similar), accounting cost management software (CMIC or similar), and scheduling software (Primavera or similar).
* 5+ years of experience in commercial construction, preferably within EIG's core markets.
* Bachelor's degree in construction management, engineering or related field.
* A strong work ethic and a "can-do" attitude.
* This position is salaried.
DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world.
Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek.
Explore our open opportunities at ********************