Administrative Associate jobs at UTMB HEALTHCARE SYSTEMS - 245 jobs

Minimum Qualifications\: Associate's degree or equivalent; 3 years related experience. To manage activities for a project or program. Coordinate and process house staff travel arrangements and reimbursements, as well as non-PO vouchers, purchase orders, and internal billing requests, ensuring compliance with current UTMB Guidelines. (house staff leave request, travel & reimbursement, RFDF maintenance, book & supply orders) Work in tandem with other department personnel and provide coverage for other departmental areas, daily. Performs routine administrative tasks as assigned. Examples may include ordering supplies, processing invoices, filing reports, managing special projects, making copies, filing, answering phone calls, etc. (filing system maintenance for applicants, current & archived house staff; Simulation Center coordination & scheduling; AMCOM, TrueLearn, ANES Toolbox & TEDR death registry maintenance, maintaining current house staff related posters and announcements throughout dept) Composes correspondence and memoranda in appropriate business letter format including proofreading all completed assignments for grammar, format, and structure. (taking minutes for PEEC/CCC meetings) Answers phones and responds to correspondence. Interprets and executes rules, regulations, and policies, as applicable, and adheres to internal controls established by Department. (schedule & moonlighting tracking, ACLS/BLS tracking for house staff) Works cooperatively and collaboratively with Department leadership and staff to create a high-functioning team that sets and achieves goals. Supports the Department by performing all other duties as assigned. Preferred Qualifications\: Knowledge and experience working in POWER. Experience providing faculty and administrative support. Knowledge and experience with Microsoft Office, including but not limited to\: Outlook, Word, Excel, and PowerPoint. Familiar with Kronos Timekeeping System, and QGenda. (Regarding schedule & moonlighting tracking.) Strong organizational skills. Possess excellent verbal, written, organizational, and interpersonal skills. Ability to multi-task to support diverse areas within the administrative team. Experience working in a team environment. Salary Range: Commensurate with experience. EQUAL EMPLOYMENT OPPORTUNITY: UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Key Responsibilities: 1. Administrative Support: Manage billing and personal finances for a family business Oversee payment schedules for household staff Coordinate meetings, appointments, travel arrangements, and conference calls Liaise with internal and external stakeholders, including clients, vendors, and board members Maintain an organized filing system of paper and electronic documents 2. Meeting Coordination: Schedule and coordinate meetings and events, including preparing agendas, taking minutes, and following up on action items Ensure executives are well-prepared for meetings, including providing necessary materials and briefing notes 3. Travel Management: Arrange complex and detailed travel plans, itineraries, and agendas Compile documents for travel-related meetings. 4. Communication: Screen and direct incoming calls and emails; prioritize and respond appropriately Draft and edit correspondence, reports, and presentations Act as a point of contact between executives and internal/external clients 5. Personal Finances: Monitor daily activity of AMEX for CEO and staff Ensure payments are made, credit card limits are managed, and receipts are collected Put together a monthly reconciliation report for company and personal expenses 6. Office Management: Work with Office Manager to ensure office supplies and manage vendor relationships Ensure the CEO's office environment is organized and functional Skills and Qualifications: Bachelor's degree in Business Administration, Communications, or related field preferred Additional qualifications as an Accounting Assistant or Administrative Assistant are a plus Minimum of 5 years experience in an executive assistant role or similar capacity Experience in managing multiple priorities, administrative coordination, and logistics Exceptional organizational and time management skills Strong verbal and written communication abilities Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Ability to multitask and prioritize tasks effectively High degree of discretion and confidentiality Professional demeanor and strong interpersonal skills Ability to work independently with minimal supervision

Baylor Scott & White Health has an opening for a Physician Assistant to join our Pain Management Team in Waco, Texas. Our facilities have national and regional recognition by U.S. News & World Report - a reflection of our talent and commitment to advanced quality care that is safe and compassionate. We are looking for a committed team player with a favorable work/ training history. The ideal candidate should be focused on quality, and be able to effectively collaborate with referring physicians, agencies, and other professionals to provide optimum patient care within our award-winning integrated healthcare system. The PA Surgical Specialty - Non-Operative is a licensed, certified, non-physician healthcare provider who effectively renders direct patient care and possesses delegated prescriptive authority, is credentialed and privileged, and whose service is billed as an independent billing provider, as recognized by Medicare and Medicaid within the healthcare systems, and in accordance with the appropriate board. The Advanced Practice Provider provides medical care based upon the scope of practice as delineated by the supervising physician. Surgical providers care for both adult and pediatric patients, and specialize in General Surgery, Orthopedics, Neurosurgery, Otolaryngology, Cosmetic, Vascular, Trauma, Transplant, Urology, Plastics or other surgical specialty. ESSENTIAL FUNCTIONS OF THE ROLE Assesses the physical and mental condition of patients by performing and obtaining comprehensive or problem-focused physical examinations and medical histories. Orders, collects, interprets, and evaluates laboratory and other diagnostic tests to assess patient problems and health care needs. Prescribes, recommends and/or employs medical drug therapies or other forms of related therapeutic treatments and procedures or performs indicated procedures in accordance with approved policies with attention to efficacy, safety, and cost. Recommends interventions to modify behavior associated with health risks. Formulates and implements comprehensive outcomes-based patient treatment plans based on patient assessments, evidence-based medicine, standards of care, professional practice guidelines and in collaboration with physicians and other interdisciplinary team members when appropriate. Evaluates patient?s response to health care provided and the effectiveness of care. Counsels patients and families regarding medical processes, management of the health illness/condition, medication, nutrition, and health promotion. Counsels patients about drug regimens and possible side effects or interactions with other substances such as food supplements, over the counter medications and herbal remedies. Maintains appropriate records detailing the patient?s treatment plans and outcomes. Initiates timely consultation and referral when the problem exceeds scope of practice and/or expertise. Provides consultation level services for conditions/problems related to the Provider?s specialty, level of experience and training. Manages patients in a healthcare setting(s) other than primary clinic setting (e.g., inpatient, emergency services). Performs invasive procedures specific to scope of practice and provider?s level of expertise as delegated by supervising Physician. Performs follow-up with patient both pre- and post-operatively, and may also round on patients in the hospital or see patients in the Emergency Department. May be required to perform patient care duties beyond regular schedule based on coverage needs of the department. KEY SUCCESS FACTORS Knowledge of information and techniques needed to diagnose and treat human injuries, diseases, and deformities to include symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures Knowledge of practices, methods, and procedures for diagnosis, treatment, and rehabilitation of physical and mental dysfunctions Verbal and written communication skills Interpersonal skills Critical thinking and complex problem-solving skills Skill in the use of computers and related software applications Ability to develop and implement comprehensive outcomes-based patient treatment plans Ability to counsel patients concerning medical and psychological/psychiatric conditions, treatment plans, and behavior modification Ability to interpret and evaluate laboratory and other diagnostic tests Current license to practice as a Physician Assistant in the state of Texas Basic Life Support (BLS) within 30 days of hire or transfer Current certification by the National Commission on Certification of Physician Assistant (NCCPA) SCHEDULE Monday - Friday 8a-5p Outpatient Will see about 18 patients per day BENEFITS Our competitive benefits package includes the following Immediate eligibility for health and welfare benefits 401(k) savings plan with dollar-for-dollar match up to 5% Tuition Reimbursement PTO accrual beginning Day 1 Note: Benefits may vary based upon position type and/or level QUALIFICATIONS EDUCATION - Grad of an Accredited Program EXPERIENCE - Less than 1 Year of Experience CERTIFICATION/LICENSE/REGISTRATION - Physician Assistants (PA) Basic Life Support (BLS): Basic Life Support (BLS) within 30 days of hire or transfer.

Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well. Our Core Values are: We serve faithfully by doing what's right with a joyful heart. We never settle by constantly striving for better. We are in it together by supporting one another and those we serve. We make an impact by taking initiative and delivering exceptional experience. Benefits Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include: Eligibility on day 1 for all benefits Dollar-for-dollar 401(k) match, up to 5% Debt-free tuition assistance, offering access to many no-cost and low-cost degrees, certificates and more Immediate access to time off benefits At Baylor Scott & White Health, your well-being is our top priority. Job Summary Render direct patient care and have delegated prescriptive authority. They are credentialed, privileged, and billed as an independent provider, recognized by Medicare and Medicaid. The Advanced Practice Provider provides medical care based on the scope of practice set by the supervising physician. Our pain medicine providers care for adult patients. Essential Functions of the Role: Assesses the physical and mental condition of patients by performing and obtaining comprehensive or problem-focused physical examinations and medical histories. Orders, collects, interprets, and evaluates laboratory and other diagnostic tests to assess patient problems and health care needs. Prescribes or recommends medical drug therapies or other treatments. Performs procedures following approved policies, focusing on efficacy, safety, and cost. Recommends interventions to change behavior linked to health risks. Formulates and implements comprehensive patient treatment plans based on assessments, evidence-based medicine, and standards of care. Collaborates with physicians and team members when appropriate. Evaluates patient's response to care and its effectiveness. Counsels patients and families on medical processes, illness management, medication, nutrition, and health promotion. Counsels patients about drug regimens and possible side effects or interactions with food supplements, over-the-counter medications, and herbal remedies. Maintains appropriate records detailing the patient's treatment plans and outcomes. Initiates timely consultation and referral when the problem exceeds scope of practice or expertise. Provides consultation level services for conditions/problems related to the Provider's specialty, level of experience and training. Manages patients in a healthcare setting(s) other than primary clinic setting (e.g., inpatient, emergency services). No call. Office hours are 7am-4pm M-F. Will work at Round Rock and Cedar Park locations. Key Success Factors Knowledge of information and techniques is needed to diagnose and treat human injuries, diseases, and deformities. This includes symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures. Knowledge of practices, methods, and procedures for diagnosis, treatment, and rehabilitation of physical and mental dysfunctions. Verbal and written communication skills. Interpersonal skills. Critical thinking and complex problem-solving skills. Skill in the use of computers and related software applications. Ability to develop and implement comprehensive outcomes-based patient treatment plans Ability to counsel patients concerning medical and psychological/psychiatric conditions, treatment plans, and behavior modification. Ability to interpret and evaluate laboratory and other diagnostic tests. Texas RN licensure or RN licensure with compact privilege from a state in the Nurse Licensure Compact for RNs and LVNs, and Texas APRN. Current license to practice as a Nurse Practitioner in the state of Texas Basic Life Support (BLS) within 30 days of hire or transfer Certification from an accredited board as an APRN for the patient population of focus required. Belonging Statement We believe that all people should feel welcomed, valued and supported, and that our workforce should be reflective of the communities we serve. QUALIFICATIONS EDUCATION - Grad of an Accredited Program No experience required CERTIFICATION/LICENSE/REGISTRATION - Nurse Practitioner (NP) Registered Nurse (RN) Basic Life Support (BLS): Basic Life Support (BLS) within 30 days of hire or transfer.

Baylor Scott & White Health has an opening for a Physician Assistant to join our Pain Management Team in Killeen, Texas. Our facilities have national and regional recognition by U.S. News & World Report - a reflection of our talent and commitment to advanced quality care that is safe and compassionate. We are looking for a committed team player with a favorable work/ training history. The ideal candidate should be focused on quality, and be able to effectively collaborate with referring physicians, agencies, and other professionals to provide optimum patient care within our award-winning integrated healthcare system. The PA Surgical Specialty - Non-Operative is a licensed, certified, non-physician healthcare provider who effectively renders direct patient care and possesses delegated prescriptive authority, is credentialed and privileged, and whose service is billed as an independent billing provider, as recognized by Medicare and Medicaid within the healthcare systems, and in accordance with the appropriate board. The Advanced Practice Provider provides medical care based upon the scope of practice as delineated by the supervising physician. Surgical providers care for both adult and pediatric patients, and specialize in General Surgery, Orthopedics, Neurosurgery, Otolaryngology, Cosmetic, Vascular, Trauma, Transplant, Urology, Plastics or other surgical specialty. ESSENTIAL FUNCTIONS OF THE ROLE Assesses the physical and mental condition of patients by performing and obtaining comprehensive or problem-focused physical examinations and medical histories. Orders, collects, interprets, and evaluates laboratory and other diagnostic tests to assess patient problems and health care needs. Prescribes, recommends and/or employs medical drug therapies or other forms of related therapeutic treatments and procedures or performs indicated procedures in accordance with approved policies with attention to efficacy, safety, and cost. Recommends interventions to modify behavior associated with health risks. Formulates and implements comprehensive outcomes-based patient treatment plans based on patient assessments, evidence-based medicine, standards of care, professional practice guidelines and in collaboration with physicians and other interdisciplinary team members when appropriate. Evaluates patient?s response to health care provided and the effectiveness of care. Counsels patients and families regarding medical processes, management of the health illness/condition, medication, nutrition, and health promotion. Counsels patients about drug regimens and possible side effects or interactions with other substances such as food supplements, over the counter medications and herbal remedies. Maintains appropriate records detailing the patient?s treatment plans and outcomes. Initiates timely consultation and referral when the problem exceeds scope of practice and/or expertise. Provides consultation level services for conditions/problems related to the Provider?s specialty, level of experience and training. Manages patients in a healthcare setting(s) other than primary clinic setting (e.g., inpatient, emergency services). Performs invasive procedures specific to scope of practice and provider?s level of expertise as delegated by supervising Physician. Performs follow-up with patient both pre- and post-operatively, and may also round on patients in the hospital or see patients in the Emergency Department. May be required to perform patient care duties beyond regular schedule based on coverage needs of the department. KEY SUCCESS FACTORS Knowledge of information and techniques needed to diagnose and treat human injuries, diseases, and deformities to include symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures Knowledge of practices, methods, and procedures for diagnosis, treatment, and rehabilitation of physical and mental dysfunctions Verbal and written communication skills Interpersonal skills Critical thinking and complex problem-solving skills Skill in the use of computers and related software applications Ability to develop and implement comprehensive outcomes-based patient treatment plans Ability to counsel patients concerning medical and psychological/psychiatric conditions, treatment plans, and behavior modification Ability to interpret and evaluate laboratory and other diagnostic tests Current license to practice as a Physician Assistant in the state of Texas Basic Life Support (BLS) within 30 days of hire or transfer Current certification by the National Commission on Certification of Physician Assistant (NCCPA) SCHEDULE- Monday - Friday 7a-4p Outpatient Will see 18-20 patients per day. $10,000 Sign On Bonus. BENEFITS Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include: Immediate eligibility for health and welfare benefits 401(k) savings plan with dollar-for-dollar match up to 5% Tuition Reimbursement PTO accrual beginning Day 1 Note: Benefits may vary based upon position type and/or level QUALIFICATIONS EDUCATION - Grad of an Accredited Program EXPERIENCE - Less than 1 Year of Experience CERTIFICATION/LICENSE/REGISTRATION - Physician Assistants (PA) Basic Life Support (BLS): Basic Life Support (BLS) within 30 days of hire or transfer.

Full time Shift: First Shift (Days - Less than 12 hours per shift) (United States of America) Hours per week: 40 Job Information Exemption Status: Non-Exempt Stormont Vail Health's Student Internship Program is designed for students entering their senior year of an accredited bachelor's degree program. This experience provides an opportunity to apply academic knowledge in a real-world setting, contribute to impactful projects, and gain exposure to professional environments. Interns will work closely with experienced professionals and receive mentorship throughout the program. Provides overall administrative and operational analytics utilization for activities and functions related to the Experience Division; Patient Experience, Building Blocks, Guest Experience, Volunteer Services, and Spiritual Care. This includes measurement and reporting on all applicable department databases. Works collaboratively with physician leadership, administrative leadership and related committees as well as supporting departments and operational units. The Business Analyst analyzes and prepares reports using both quantitative and qualitative data, based on information derived from the complaint and patient satisfaction databases and other data inputs. Education Qualifications Currently enrolled in a Bachelor's degree program at an accredited college or university in related field. Required Completion of at least junior-level coursework (typically 90 credit hours or equivalent). Required Experience Qualifications Coursework or experience in Business, Healthcare, Finance, Data Analytics or a related field Preferred Skills and Abilities Strong communication, organization, and analytical skills. Required Ability to manage time effectively and work independently or collaboratively. Proficiency in Microsoft Office Suite or relevant tools. Full-time availability during the internship period. Professional conduct and accountability. Ability to translate complex data into usable reports and/or charts, graphs and written reports. Knowledge of medical staff development planning processes and report writing. Knowledge of survey tools, survey creation, analysis and distribution. Ability to self-motivate, organize own work and juggle multiple priorities to produce accurate analyses. Ability to comply with confidentiality. What you will do The Intern will support departmental operations through administrative, analytical, and project-based tasks. This internship provides hands-on experience in a healthcare setting, offering exposure to hospital workflows, patient services, and interdepartmental collaboration. Uphold patient confidentiality and comply with HIPAA regulations. Participate in meetings and contribute to ongoing initiatives Develops systems within all cost centers to monitor activity, volume, expenditures, and continually compares to budgeted projections. Actively participates in the budget process; responsible for summarizing department needs. Reports changes in a simplified manner in reports to both department directors and hospital fiscal and planning departments. Provides research and analysis of hospital, physician and non-acute aspects of the healthcare market. Maintain the databases used to provide the organization quantitative and qualitative data (Grievance System and the Patient Satisfaction Surveys). Create and maintain spreadsheets and databases providing analysis and interpretation of data from experience division databases. Responsible for overseeing the Stormont Vail Patient Satisfaction survey process, including HCAHPS and CGCAHPS Maintains good working relationship with vendors in the development of the survey instruments. Analyzes database results and assures distribution of reports to Operating Committee and Department Directors/Medical Directors on a timely and regular basis. Generate materials for retreats, performs analysis and compiles information regarding the overall experience at Stormont Vail Health. Generate material to provide to providers regarding their practice/patient satisfaction survey results. Provide assistance in conducting medical staff development plans including analyzing physician data. Ability to automate processes to more effectively and efficiently analyze large amounts of data. Development of written reports and frequently make oral presentations of analytic results to stakeholder groups. Communicate with Experience System Director internal and external customers informed on process of projects. Obtains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Refer to the appropriate department when a possible liability is introduced through the qualitative information (Risk, HIPAA, etc.). Required for All Jobs Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health Performs other duties as assigned Patient Facing Options Position is Not Patient Facing Remote Work Guidelines Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards. Stable access to electricity and a minimum of 25mb upload and internet speed. Dedicate full attention to the job duties and communication with others during working hours. Adhere to break and attendance schedules agreed upon with supervisor. Abide by Stormont Vail's Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually. Remote Work Capability On-Site; No Remote Scope No Supervisory Responsibility No Budget Responsibility No Budget Responsibility Physical Demands Balancing: Occasionally 1-3 Hours Carrying: Occasionally 1-3 Hours Climbing (Stairs): Rarely less than 1 hour Eye/Hand/Foot Coordination: Frequently 3-5 Hours Feeling: Occasionally 1-3 Hours Grasping (Fine Motor): Occasionally 1-3 Hours Grasping (Gross Hand): Occasionally 1-3 Hours Handling: Occasionally 1-3 Hours Hearing: Frequently 3-5 Hours Kneeling: Rarely less than 1 hour Lifting: Occasionally 1-3 Hours Pulling: Occasionally 1-3 Hours Pushing: Occasionally 1-3 Hours Reaching (Forward): Occasionally 1-3 Hours Reaching (Overhead): Rarely less than 1 hour Repetitive Motions: Frequently 3-5 Hours Sitting: Frequently 3-5 Hours Standing: Occasionally 1-3 Hours Stooping: Rarely less than 1 hour Talking: Frequently 3-5 Hours Walking: Occasionally 1-3 Hours Working Conditions Dusts: Rarely less than 1 hour Extreme Temperatures: Rarely less than 1 hour Noise/Sounds: Occasionally 1-3 Hours Other Atmospheric Conditions: Rarely less than 1 hour Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment. Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications.

Full time Shift: First Shift (Days - Less than 12 hours per shift) (United States of America) Hours per week: 40 Job Information Exemption Status: Non-Exempt Stormont Vail Health's Student Internship Program is designed for students entering their senior year of an accredited bachelor's degree program. This experience provides an opportunity to apply academic knowledge in a real-world setting, contribute to impactful projects, and gain exposure to professional environments. Interns will work closely with experienced professionals and receive mentorship throughout the program. The Marketing Intern will work in a fast-paced marketing and communications department and have the opportunity to create projects that showcase their talents and skillset. This position will assist in planning, developing, and implementing opportunities to promote Stormont Vail Health throughout our region and to our 6,000 team members. Under the supervision of the Marketing Supervisor, this position is responsible for providing internal and external communications (written and/or visual). The ideal individual will have excellent communication skills and a broad marketing and communications skillset. Education Qualifications Currently enrolled in a Bachelor's degree program at an accredited college or university in related field. Required Completion of at least junior-level coursework (typically 90 credit hours or equivalent). Required Experience Qualifications Coursework or experience in Business, Healthcare, Finance, Data Analytics or a related field Preferred Skills and Abilities Strong communication, organization, and analytical skills. Required Ability to manage time effectively and work independently or collaboratively. Proficiency in Microsoft Office Suite or relevant tools. Full-time availability during the internship period. Professional conduct and accountability. Willingness to learn and take initiative. Timely completion of assigned tasks and deliverables. Respect for confidentiality. What you will do The Intern will support departmental operations through administrative, analytical, and project-based tasks. This internship provides hands-on experience in a healthcare setting, offering exposure to hospital workflows, patient services, and interdepartmental collaboration. Uphold patient confidentiality and comply with HIPAA regulations. Participate in meetings and contribute to ongoing initiatives Content Development: Write copy for various mediums including web, advertising, internal communications, social media, etc. Market Research: Conduct competitor analyses and gather insights into healthcare and marketing trends. Digital Design: Create graphic designs for various mediums including digital, print, social media, etc. Promotional Coordination: Assist the team with promotion selections, orders, stocking, and pickups. Misc. Marketing Duties: Assist the team with a variety of projects including assisting videographers with shoots, running reports, archiving images and files, prepping and delivering printed content, etc. Participate in meetings and contribute to ongoing initiatives. Conduct research, analyze data, and assist in developing reports or presentations. Participate in department meetings and contribute to ongoing initiatives. Present a final project or summary of contributions at the end of the internship. Other duties as assigned. Required for All Jobs Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health Performs other duties as assigned Patient Facing Options Position is Not Patient Facing Remote Work Guidelines Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards. Stable access to electricity and a minimum of 25mb upload and internet speed. Dedicate full attention to the job duties and communication with others during working hours. Adhere to break and attendance schedules agreed upon with supervisor. Abide by Stormont Vail's Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually. Remote Work Capability On-Site; No Remote Scope No Supervisory Responsibility No Budget Responsibility No Budget Responsibility Physical Demands Balancing: Occasionally 1-3 Hours Carrying: Occasionally 1-3 Hours Climbing (Stairs): Rarely less than 1 hour Eye/Hand/Foot Coordination: Frequently 3-5 Hours Feeling: Occasionally 1-3 Hours Grasping (Fine Motor): Occasionally 1-3 Hours Grasping (Gross Hand): Occasionally 1-3 Hours Handling: Occasionally 1-3 Hours Hearing: Frequently 3-5 Hours Kneeling: Rarely less than 1 hour Lifting: Occasionally 1-3 Hours Pulling: Occasionally 1-3 Hours Pushing: Occasionally 1-3 Hours Reaching (Forward): Occasionally 1-3 Hours Reaching (Overhead): Rarely less than 1 hour Repetitive Motions: Frequently 3-5 Hours Sitting: Frequently 3-5 Hours Standing: Occasionally 1-3 Hours Stooping: Rarely less than 1 hour Talking: Frequently 3-5 Hours Walking: Occasionally 1-3 Hours Working Conditions Dusts: Rarely less than 1 hour Extreme Temperatures: Rarely less than 1 hour Noise/Sounds: Occasionally 1-3 Hours Other Atmospheric Conditions: Rarely less than 1 hour Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment. Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications.

Full time Shift: First Shift (Days - Less than 12 hours per shift) (United States of America) Hours per week: 40 Job Information Exemption Status: Non-Exempt Stormont Vail Health's Student Internship Program is designed for students entering their senior year of an accredited bachelor's degree program. This experience provides an opportunity to apply academic knowledge in a real-world setting, contribute to impactful projects, and gain exposure to professional environments. Interns will work closely with experienced professionals and receive mentorship throughout the program. Participate in Operational Improvement Projects and facilitate project initiatives and action items. Collect and review data and operational metrics. Develop and present data and operational metrics. Develop and present data analysis and business recommendations to maximize resource utilization. Contribute to initiatives aimed at optimizing workflows, reducing wait times, and improving patient experience. Develop and implement quality care tracking systems. Education Qualifications Currently enrolled in a Bachelor's degree program at an accredited college or university in related field. Required Completion of at least junior-level coursework (typically 90 credit hours or equivalent). Required Experience Qualifications Coursework or experience in Business, Healthcare, Finance, Data Analytics or a related field Preferred Skills and Abilities Strong communication, organization, and analytical skills. Ability to manage time effectively and work independently or collaboratively. Proficiency in Microsoft Office Suite or relevant tools. Full-time availability during the internship period. Project Management and timeline adherence. Change management, collaboration and alliance building. Willingness to learn and take initiative. Develop MS Excel Skills, data collection, and review and analysis. Respect for confidentiality. What you will do The Intern will support departmental operations through administrative, analytical, and project-based tasks. This internship provides hands-on experience in a healthcare setting, offering exposure to hospital workflows, patient services, and interdepartmental collaboration. Uphold patient confidentiality and comply with HIPAA regulations. Participate in meetings and contribute to ongoing initiatives Project 1: Room utilization project to best assess and recommend changes to patient flow in clinical departments to maximize utilization of exam and treatment rooms. Project 2: Project lead, develop (with IT resources), implement and go-live of MHK Campus SharePoint site. Integrating all the clinical, ancillary and operational support departments into a unified and singular SharePoint site. This would incorporate many "O drive" documents, pull in links to frequently used policies and standardize access to resource documents and eliminate outdated versions. Contribute to department-specific projects and initiatives. Conduct research, analyze data, and assist in developing reports or presentations. Participate in department meetings and contribute to ongoing initiatives. Present a final project or summary of contributions at the end of the internship. Other duties as assigned. Required for All Jobs Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health Performs other duties as assigned Patient Facing Options Position is Not Patient Facing Remote Work Guidelines Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards. Stable access to electricity and a minimum of 25mb upload and internet speed. Dedicate full attention to the job duties and communication with others during working hours. Adhere to break and attendance schedules agreed upon with supervisor. Abide by Stormont Vail's Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually. Remote Work Capability On-Site; No Remote Scope No Supervisory Responsibility No Budget Responsibility No Budget Responsibility Physical Demands Balancing: Occasionally 1-3 Hours Carrying: Occasionally 1-3 Hours Climbing (Stairs): Rarely less than 1 hour Eye/Hand/Foot Coordination: Frequently 3-5 Hours Feeling: Occasionally 1-3 Hours Grasping (Fine Motor): Occasionally 1-3 Hours Grasping (Gross Hand): Occasionally 1-3 Hours Handling: Occasionally 1-3 Hours Hearing: Frequently 3-5 Hours Kneeling: Rarely less than 1 hour Lifting: Occasionally 1-3 Hours Pulling: Occasionally 1-3 Hours Pushing: Occasionally 1-3 Hours Reaching (Forward): Occasionally 1-3 Hours Reaching (Overhead): Rarely less than 1 hour Repetitive Motions: Frequently 3-5 Hours Sitting: Frequently 3-5 Hours Standing: Occasionally 1-3 Hours Stooping: Rarely less than 1 hour Talking: Frequently 3-5 Hours Walking: Occasionally 1-3 Hours Working Conditions Dusts: Rarely less than 1 hour Extreme Temperatures: Rarely less than 1 hour Noise/Sounds: Occasionally 1-3 Hours Other Atmospheric Conditions: Rarely less than 1 hour Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment. Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications.

The Personal Executive Assistant provides personal and administrative support, facilitates communication with high profile talent, agents, and other executives and represents the CEO and company professionally. Our client offers a collaborative, fast-paced and high performing environment that requires a high degree of customer service and communication skills. Responsibilities: Works closely with the CEO to understand priorities, tracking progress throughout business day and maintains alignment with objectives. Maintains CEO's calendar, coordinates meetings and appointments and keeps parties appropriately informed on a timely basis when changes occur Screens incoming calls and correspondence and responds independently as needed Provides personal assistance such as running errands, assisting with projects, helping with ordering cards and gifts, routine tasks, and arranging travel Responsible for the oversight of office housekeeping, supply and office management Arranges, books and monitors details of complex travel and itineraries Prepares expense reports and reconciles corporate credit card account Collects and compiles data, preparing assigned standard reports, communicating with various external and internal partners as required Organizes and facilitates meetings, appointments, and conference calls as requested Creates and maintains presentation, database and spreadsheet files Organizes programs, events, meetings or conferences by arranging facilities and caterers Prepares correspondence, filing, photocopying, scanning, and fax and mail distribution as required Request couriers and deliveries Supports and demonstrates strong commitment to organization policies and procedures Exercises discretion and maintains confidentiality at all times Qualifications Bachelor's degree preferred but High School diploma or equivalent (G.E.D) with 2 years of related training/experience may be substituted Prior work experience in similar role required, preferably in entertainment industry Demonstrated proactive approach to problem-solving with strong decision-making capability and ability to work independently Demonstrated ability to work collaboratively in a team environment Exemplary planning and time management skills and ability to multi-task and prioritizing workload Excellent interpersonal, verbal and written communication skills Full comprehension of office management systems and procedures; up to date with advancements in office applications and tools; demonstrated proficiency with Google Docs and MS Office application

Spring 2026 Bilingual Healthcare Administrative Analyst Intern Visa sponsorship available (CPT, OPT, etc.) The Bilingual Healthcare Administrative Intern will execute functions in the patient experience area while collaborating with clinical team members. This role will collaborate across the organization to support continuous improvement efforts in transformation and growth initiatives. Duties and Responsibilities Assist with scheduling, patient intake, and related functions in alignment with defined best practices Perform insurance verification and support revenue cycle functions Review established reports, portals, and other data sources for relevant insights to execute functions Leverage available resources to provide excellent patient experience and access to care Identify and highlight opportunities for improvements in processes and systems Conduct root-cause analysis and derive corrective action plans as needed Ensure confidentiality and compliance with HIPAA regulations Uphold Frontera Healthcare's mission, vision, and values in all professional activities. Perform other duties as assigned. Requirements Skills, Knowledge, Credentials, and Experience Bilingual (English/Spanish) Currently enrolled in or recent graduate of a university degree program Interest in healthcare operations and patient services Strong analytical skills and ability to derive and translate insights from data into actionable items. Passion for continuous improvement Strong organizational and multitasking abilities Excellent verbal and written communication skills Special Requirements Work Hours: 40-hour workweek, with flexibility to work evenings and weekends as needed. This position requires prolonged sitting, some bending, stooping, and stretching. It requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, and other office equipment. It also requires a normal range of hearing and eyesight to record, prepare, and communicate appropriate reports. This position may require travel between sites and the ability to interact with others in both small and large group settings. At times, this position may include periods of extended physical activity, such as walking/standing at community events and/or moving and distributing educational materials. If the essential functions of this position cannot be performed in a satisfactory manner by the employee, reasonable accommodations may be made. The above information is intended to describe the most important aspects of the job. It is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required to perform the work. The health center reserves the right to revise or change job duties and responsibilities as the business needs arise. Additionally, this job description is not intended as an employment contract, implied or otherwise, and the Center continues to maintain its status as an at-will employer.

What We Are Looking For Baylor University is seeking a Temporary Administrative Associate for the Department of Art & Art History. The temporary Administrative Associate for the Department of Art & Art History is an onsite role and will be responsible for providing broad administrative support to the Front Office and the Undergraduate Program Director during the spring semester. A High School diploma and one year of relevant work experience are required. A Bachelor's degree and three years of relevant work experience are preferred. A combination of education and work experience will be considered in lieu of one another. This is an onsite role. All applicants must be currently authorized to work in the United States on a full-time basis. What You Will Do Represent the department positively as the first touchpoint for all inquiries in the front office at the front desk; directing students to the proper person/process/resource Organize student files and working with department advisors to coordinate undergraduate advising schedule and ensure timely graduation Respond to student needs/questions during the advising and registration process Assist the Undergraduate Program Director with Fall 2026 course listing, student registration, and student permits Facilitate course dropping/adding and pre-req waivers to ensure student schedules are accurate and productive toward their degree requirements Manage the hiring of up to 14 student workers throughout the department Monitor student worker payroll and bi-weekly hours; generating reports on a regular schedule to ensure transparency and accountability with supervisors Make room reservations and managing departmental calendars related to student and faculty activities Generate communications, documents, and reports as necessary for students, faculty, and staff Perform all other duties as assigned to support Baylor's mission Ability to comply with university policies Maintain regular and punctual attendance What You Can Expect As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages. Explore & Engage Learn more about Baylor and our strategic vision, Baylor in Deeds . Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!

Primary Purpose Performs complex administrative office duties involving report generations, budgetary assistance, and completing special projects in order to provide secretarial services. MINIMUM SPECIFICATIONS Experience - Must have three years of advanced secretarial experience. - Prefer prior experience working with a Board of Managers. Certification/Registration/Licensure - Prefer certification as a Certified Professional Secretary (CPS). Skills or Special Abilities - Must have intermediate-level knowledge of Microsoft Word, Excel, & PowerPoint. - Must have excellent vocabulary skills and a demonstrated ability in English and grammar. - Must be able to compose correspondence independently. - Must be familiar with the operations of standard office equipment and health care terminology. - Must be able to write effectively - Must be able to demonstrate good phone techniques and manners. - Must be familiar with the assigned function's operations, policies and procedures. - Must be able to use sound judgment in making complex decisions Responsibilities - Provides administrative assistant support to assigned personnel. - Screens and routes telephone calls, receives and refers visitors, schedules appointments, takes messages, maintains appointment calendars, schedules and coordinates meetings, and makes travel arrangements. - Organizes and maintains office files and records in accordance with internal procedures to provide timely and accurate information as needed. - Identifies ways to improve work processes and improve customer, internal and/or external, satisfaction. - Takes notes and/or meeting minutes that are technical and/or confidential in nature. - Transcribes into final form ensuring that highly accurate information is documented. - Maintains a positive working relationship with internal and external callers and coworkers to complete work efficiently. Job Accountabilities 1. Identifies ways to improve work processes and improve customer satisfaction. Makes recommendations to supervisor, implements, and monitors results as appropriate in support of the overall goals of the department and Parkland. 2. Stays abreast of the latest developments, advancements, and trends in the field by attending seminars/workshops, reading professional journals, actively participating in professional organizations, and/or maintaining certification or licensure. Integrates knowledge gained into current work practices. 3. Maintains knowledge of applicable rules, regulations, policies, laws and guidelines that impact the area. Develops effective internal controls designed to promote adherence with applicable laws, accreditation agency requirements, and federal, state, and private health plans. Seeks advice and guidance as needed to ensure proper understanding. Requisition ID: 985100

Job Description The Administrative Specialist plays a critical role in ensuring the smooth and efficient operation of office functions within the organization. This position is responsible for managing a variety of administrative tasks that support multiple departments, enabling teams to focus on their core objectives. The ideal candidate will coordinate schedules, handle communications, maintain records, and assist in project management to enhance overall productivity. By serving as a reliable point of contact and resource, the Administrative Specialist contributes to a well-organized and professional work environment. Ultimately, this role is essential in facilitating seamless internal processes and supporting organizational goals through effective administrative support. Job Qualifications Education: High School Graduate (College Preferred). Experience: One-year general office experience preferred. Skills: Computer skills preferred, excellent interpersonal and organizational skill. Knowledge of medical terminology preferred. Transportation: Reliable transportation and valid and current auto liability insurance. Environmental / Working Conditions: Performs duties in an office environment during Agency operating hours. Works in a routine office environment; noise level may be moderately high; must have the ability to work a flexible schedule and extended hours. Possible exposure to toxic materials, toner, etc. Answer incoming calls and assist as necessary. Serves as "in person" receptionist for all guests and front door traffic to the office. Serves as primary contact in obtaining supplies/services from office vendors, e.g., office supplies and printed materials. Processes incoming and outgoing mail, including receiving deliveries and preparing outgoing shipments. Schedule travel arrangements including hotel, car and meal reservations as required. Maintain master office location list as needed including phone #'s and points of contact. Assist with meeting planning and development of special events and conferences as needed. Provide clerical support to the Marketing Department and leadership team as needed. Order plants/flowers as directed for bereavement and miscellaneous occasions. Provides excellent customer service, along with a can-do, willing attitude. Provides computer support and data entry, as needed. Promotes the agency's philosophy and mission by presenting a positive image to patients/families, physicians, and community agencies. Provides effective communication to patient/family, team members, and other health care professionals and maintains confidentiality.

The Administrative Specialist plays a critical role in ensuring the smooth and efficient operation of office functions within the organization. This position is responsible for managing a variety of administrative tasks that support multiple departments, enabling teams to focus on their core objectives. The ideal candidate will coordinate schedules, handle communications, maintain records, and assist in project management to enhance overall productivity. By serving as a reliable point of contact and resource, the Administrative Specialist contributes to a well-organized and professional work environment. Ultimately, this role is essential in facilitating seamless internal processes and supporting organizational goals through effective administrative support. Job Qualifications Education: High School Graduate (College Preferred). Experience: One-year general office experience preferred. Skills: Computer skills preferred, excellent interpersonal and organizational skill. Knowledge of medical terminology preferred. Transportation: Reliable transportation and valid and current auto liability insurance. Environmental / Working Conditions: Performs duties in an office environment during Agency operating hours. Works in a routine office environment; noise level may be moderately high; must have the ability to work a flexible schedule and extended hours. Possible exposure to toxic materials, toner, etc. Answer incoming calls and assist as necessary. Serves as "in person" receptionist for all guests and front door traffic to the office. Serves as primary contact in obtaining supplies/services from office vendors, e.g., office supplies and printed materials. Processes incoming and outgoing mail, including receiving deliveries and preparing outgoing shipments. Schedule travel arrangements including hotel, car and meal reservations as required. Maintain master office location list as needed including phone #'s and points of contact. Assist with meeting planning and development of special events and conferences as needed. Provide clerical support to the Marketing Department and leadership team as needed. Order plants/flowers as directed for bereavement and miscellaneous occasions. Provides excellent customer service, along with a can-do, willing attitude. Provides computer support and data entry, as needed. Promotes the agency's philosophy and mission by presenting a positive image to patients/families, physicians, and community agencies. Provides effective communication to patient/family, team members, and other health care professionals and maintains confidentiality.

The Administrative Specialist plays a critical role in ensuring the smooth and efficient operation of office functions within the organization. This position is responsible for managing a variety of administrative tasks that support multiple departments, enabling teams to focus on their core objectives. The ideal candidate will coordinate schedules, handle communications, maintain records, and assist in project management to enhance overall productivity. By serving as a reliable point of contact and resource, the Administrative Specialist contributes to a well-organized and professional work environment. Ultimately, this role is essential in facilitating seamless internal processes and supporting organizational goals through effective administrative support. Job Qualifications Education: High School Graduate (College Preferred). Experience: One-year general office experience preferred. Skills: Computer skills preferred, excellent interpersonal and organizational skill. Knowledge of medical terminology preferred. Transportation: Reliable transportation and valid and current auto liability insurance. Environmental / Working Conditions: Performs duties in an office environment during Agency operating hours. Works in a routine office environment; noise level may be moderately high; must have the ability to work a flexible schedule and extended hours. Possible exposure to toxic materials, toner, etc. Answer incoming calls and assist as necessary. Serves as "in person" receptionist for all guests and front door traffic to the office. Serves as primary contact in obtaining supplies/services from office vendors, e.g., office supplies and printed materials. Processes incoming and outgoing mail, including receiving deliveries and preparing outgoing shipments. Schedule travel arrangements including hotel, car and meal reservations as required. Maintain master office location list as needed including phone #'s and points of contact. Assist with meeting planning and development of special events and conferences as needed. Provide clerical support to the Marketing Department and leadership team as needed. Order plants/flowers as directed for bereavement and miscellaneous occasions. Provides excellent customer service, along with a can-do, willing attitude. Provides computer support and data entry, as needed. Promotes the agency's philosophy and mission by presenting a positive image to patients/families, physicians, and community agencies. Provides effective communication to patient/family, team members, and other health care professionals and maintains confidentiality.

Job Description The Administrative Specialist plays a critical role in ensuring the smooth and efficient operation of office functions within the organization. This position is responsible for managing a variety of administrative tasks that support multiple departments, enabling teams to focus on their core objectives. The ideal candidate will coordinate schedules, handle communications, maintain records, and assist in project management to enhance overall productivity. By serving as a reliable point of contact and resource, the Administrative Specialist contributes to a well-organized and professional work environment. Ultimately, this role is essential in facilitating seamless internal processes and supporting organizational goals through effective administrative support. Job Qualifications Education: High School Graduate (College Preferred). Experience: One-year general office experience preferred. Skills: Computer skills preferred, excellent interpersonal and organizational skill. Knowledge of medical terminology preferred. Transportation: Reliable transportation and valid and current auto liability insurance. Environmental / Working Conditions: Performs duties in an office environment during Agency operating hours. Works in a routine office environment; noise level may be moderately high; must have the ability to work a flexible schedule and extended hours. Possible exposure to toxic materials, toner, etc. Answer incoming calls and assist as necessary. Serves as "in person" receptionist for all guests and front door traffic to the office. Serves as primary contact in obtaining supplies/services from office vendors, e.g., office supplies and printed materials. Processes incoming and outgoing mail, including receiving deliveries and preparing outgoing shipments. Schedule travel arrangements including hotel, car and meal reservations as required. Maintain master office location list as needed including phone #'s and points of contact. Assist with meeting planning and development of special events and conferences as needed. Provide clerical support to the Marketing Department and leadership team as needed. Order plants/flowers as directed for bereavement and miscellaneous occasions. Provides excellent customer service, along with a can-do, willing attitude. Provides computer support and data entry, as needed. Promotes the agency's philosophy and mission by presenting a positive image to patients/families, physicians, and community agencies. Provides effective communication to patient/family, team members, and other health care professionals and maintains confidentiality.

Full-time Description Behavioral Health Clinical and Administrative Support Specialist REPORTS TO: Behavioral Health Director EDUCATION: High School Diploma; Certified Medical Assistant preferred WORK EXPERIENCE: 4 years or more in healthcare experience preferred SALARY RANGE: $15 - $18, based on experience FLSA STATUS: Hourly - Non-exempt POSITION TYPE: Full-Time LANGUAGE: Bilingual in English and Spanish, Arabic, Chinese or other languages is required HOPE Clinic provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. JOB SUMMARY: The Behavioral Health Clinical and Administrative Support Specialist is an empathic individual with competent observational, clinical, critical thinking, communication, problem-solving and decision-making skills to meet patient needs and contribute to a positive patient care experience and work environment. Supports BH team with greeting, registration, checking in and out of patients and processing payments. Additionally, assists with processing psychotropic medication prior authorization. Takes part in the daily review and process of internal and self referrals for behavioral services. Provides coordinated care to a variety of patients enrolled in Psychiatric and Counseling services with Hope Clinic, and functions as part of the interdisciplinary care team by providing education and case management directly to patients, and support to Psychiatrists and Behavioral Providers. Performs intake triage, assists patients with mental health screenings, vitals, and referrals to labs. Coordinate with clinic managers regarding psychiatric and counseling services. MAJOR DUTIES & RESPONSIBILITIES: Greet patients, answer their questions in a friendly, professional manner. Performs registration, makes appointments, check patients in and out and process payments all within the parameter of excellent customer service; Provides office services by implementing administrative systems, procedures, monitoring administrative projects; May advocate, coordinate on behalf of patients with schools; Manages BH provider schedules to ensure department productivity; Maintains organization and patient confidentiality; Coordinates billing/credentialing issues with finance and HR department as needed; Performs intake triage, vitals, and assists patients with mental health screenings; Provides support to BH Providers and coordinates psychotropic medications requests for refill; Collects urine for drug screens, blood draws, and performs injections; Documents as appropriate vitals, screening and patient history personal information as needed; Is responsible for daily review and process referrals queue to BH services (internal and self referrals). Closes referrals and fills structured data; Responsible for prior authorization of psychotropic medications; Responsible for PMP reports from Psychiatric patients. Reports must be printed for all patients before their visit; Performs other duties as deemed necessary by supervisors; When needed and as appropriate, interview patients to determine their needs and refers them to appropriate community agencies and services (i.e. housing, legal aid, emergency shelter, domestic violence, employment, adult education, food/clothing, etc); Coordinate and arrange translation services for patient care; Coordinates all logistic support to department, including supplies and equipment; Abides and sustains workflow expectations established by supervisor; Attend on-site/off-site community engagement activities and on-site/off-site clinic events as needed; Perform other duties as assigned to support HOPE Clinic's Mission, Vision and Values. Requirements QUALIFICATION REQUIREMENTS: Ability to work independently with strong sense of focus, task-oriented; Ability to work with culturally-diverse families and communities with the ability to be culturally sensitive, appropriate and non-judgmental; Comprehends fundamental medical terminologies in medical care delivery; Previous behavioral health care or medical assistant experience preferred; Work well under pressure and maintain a consistently pleasant and professional demeanor when communicating with the public and staff; Be able to maintain a calm and professional attitude even in the face of crisis and dramatic presentation; Ensure that work assignments and information gathered from day to day work is not shared with anyone and protects all patient and agency information; Is knowledgeable of and maintains HIPAA standards of privacy and confidentiality; Strong interpersonal communication and written skills; Able to work in different work settings and environments; Adhere to agency policy, procedures and the professional code of ethics; Basic casework skills (referrals, advocacy). EDUCATION and/or EXPERIENCE: High School Diploma or GED required; Medical Assisting Certification or working towards getting a certification is preferred; Experience working with persons in crisis is preferred OTHER SKILLS and ABILITIES: Bilingual (Chinese, Arabic and/or Spanish with English); Above average skills in language ability as well as public speaking and writing; Must have good transportation and a valid Texas Driver's license. Salary Description $15 - $18, based on experience

Job DescriptionDescription: Behavioral Health Clinical and Administrative Support Specialist REPORTS TO: Behavioral Health Director EDUCATION: High School Diploma; Certified Medical Assistant preferred WORK EXPERIENCE: 4 years or more in healthcare experience preferred SALARY RANGE: $15 - $18, based on experience FLSA STATUS: Hourly - Non-exempt POSITION TYPE: Full-Time LANGUAGE: Bilingual in English and Spanish, Arabic, Chinese or other languages is required HOPE Clinic provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. JOB SUMMARY: The Behavioral Health Clinical and Administrative Support Specialist is an empathic individual with competent observational, clinical, critical thinking, communication, problem-solving and decision-making skills to meet patient needs and contribute to a positive patient care experience and work environment. Supports BH team with greeting, registration, checking in and out of patients and processing payments. Additionally, assists with processing psychotropic medication prior authorization. Takes part in the daily review and process of internal and self referrals for behavioral services. Provides coordinated care to a variety of patients enrolled in Psychiatric and Counseling services with Hope Clinic, and functions as part of the interdisciplinary care team by providing education and case management directly to patients, and support to Psychiatrists and Behavioral Providers. Performs intake triage, assists patients with mental health screenings, vitals, and referrals to labs. Coordinate with clinic managers regarding psychiatric and counseling services. MAJOR DUTIES & RESPONSIBILITIES: Greet patients, answer their questions in a friendly, professional manner. Performs registration, makes appointments, check patients in and out and process payments all within the parameter of excellent customer service; Provides office services by implementing administrative systems, procedures, monitoring administrative projects; May advocate, coordinate on behalf of patients with schools; Manages BH provider schedules to ensure department productivity; Maintains organization and patient confidentiality; Coordinates billing/credentialing issues with finance and HR department as needed; Performs intake triage, vitals, and assists patients with mental health screenings; Provides support to BH Providers and coordinates psychotropic medications requests for refill; Collects urine for drug screens, blood draws, and performs injections; Documents as appropriate vitals, screening and patient history personal information as needed; Is responsible for daily review and process referrals queue to BH services (internal and self referrals). Closes referrals and fills structured data; Responsible for prior authorization of psychotropic medications; Responsible for PMP reports from Psychiatric patients. Reports must be printed for all patients before their visit; Performs other duties as deemed necessary by supervisors; When needed and as appropriate, interview patients to determine their needs and refers them to appropriate community agencies and services (i.e. housing, legal aid, emergency shelter, domestic violence, employment, adult education, food/clothing, etc); Coordinate and arrange translation services for patient care; Coordinates all logistic support to department, including supplies and equipment; Abides and sustains workflow expectations established by supervisor; Attend on-site/off-site community engagement activities and on-site/off-site clinic events as needed; Perform other duties as assigned to support HOPE Clinic's Mission, Vision and Values. Requirements: QUALIFICATION REQUIREMENTS: Ability to work independently with strong sense of focus, task-oriented; Ability to work with culturally-diverse families and communities with the ability to be culturally sensitive, appropriate and non-judgmental; Comprehends fundamental medical terminologies in medical care delivery; Previous behavioral health care or medical assistant experience preferred; Work well under pressure and maintain a consistently pleasant and professional demeanor when communicating with the public and staff; Be able to maintain a calm and professional attitude even in the face of crisis and dramatic presentation; Ensure that work assignments and information gathered from day to day work is not shared with anyone and protects all patient and agency information; Is knowledgeable of and maintains HIPAA standards of privacy and confidentiality; Strong interpersonal communication and written skills; Able to work in different work settings and environments; Adhere to agency policy, procedures and the professional code of ethics; Basic casework skills (referrals, advocacy). EDUCATION and/or EXPERIENCE: High School Diploma or GED required; Medical Assisting Certification or working towards getting a certification is preferred; Experience working with persons in crisis is preferred OTHER SKILLS and ABILITIES: Bilingual (Chinese, Arabic and/or Spanish with English); Above average skills in language ability as well as public speaking and writing; Must have good transportation and a valid Texas Driver's license.

Rosa's First Quality Home Healthcare, is looking for an Administrative Assistant who can carry out day-to-day organizational tasks and facilitate efficient communication across an entire office or specific department. The Administrative Assistant will answer phones, manage office calendars, update databases and complete general clerical work and recordkeeping tasks. Job Description To effectively and efficiently provide administrative support to our Personal Attendant Service Department Job Duties: * Processes paperwork for new patients efficiently and in accordance with protocols. * Answers and screens inquiry calls and emails from prospective patients. * Collects data to help with the admission process. * Communicates with other team members constructively in order to reduce conflict and enhance the resolution of issues. * Respects client and is committed to upholding HIPAA compliance * Demonstrates the ability to use standard office equipment such as telephones, computers, copiers, fax machines and others. * Displays the ability to communicate with others effectively, listen closely and convey points clearly. * Shows proficiency with computer programs which may include Microsoft Word, Excel, PowerPoint, Outlook and others. * Demonstrates excellent customer service skills and the ability to calm patients who may be distraught. * Shows the ability to calm frustrated patients quickly and make decisions based upon anticipated outcomes. * Possesses the ability to adjust to constantly changing workloads. * Must work well with other team members . * Must have data entry experience. Job Type: Full-time Salary: $11.00 to $12.00 /hour Experience: Administrative: 1 year (Required) Benefits: * Health insurance * 401 K * Paid time off Start time: * 8AM Typical end time: * 5PM Schedule: * Monday to Friday * Day shift Job Type: Full-time Pay: $11.00 - $12.00 per hour Benefits: * 401(k) * Dental insurance * Health insurance * Paid time off * Vision insurance Schedule: * 8 hour shift * Day shift * Monday to Friday * No weekends Education: * High school or equivalent (Preferred) Experience: * Customer Service: 2 years (Preferred) * Computer Skills: 2 years (Required) * Home health: 2 years (Preferred) Language: * Spanish (Preferred but not required) Work Location: * One location Work Remotely: * No Work Location: One locatio