Administrative Coordinator jobs at UTMB HEALTHCARE SYSTEMS - 386 jobs

Baylor Scott & White Health has an opening for a Physician Assistant to join our Pain Management Team in Waco, Texas. Our facilities have national and regional recognition by U.S. News & World Report - a reflection of our talent and commitment to advanced quality care that is safe and compassionate. We are looking for a committed team player with a favorable work/ training history. The ideal candidate should be focused on quality, and be able to effectively collaborate with referring physicians, agencies, and other professionals to provide optimum patient care within our award-winning integrated healthcare system. The PA Surgical Specialty - Non-Operative is a licensed, certified, non-physician healthcare provider who effectively renders direct patient care and possesses delegated prescriptive authority, is credentialed and privileged, and whose service is billed as an independent billing provider, as recognized by Medicare and Medicaid within the healthcare systems, and in accordance with the appropriate board. The Advanced Practice Provider provides medical care based upon the scope of practice as delineated by the supervising physician. Surgical providers care for both adult and pediatric patients, and specialize in General Surgery, Orthopedics, Neurosurgery, Otolaryngology, Cosmetic, Vascular, Trauma, Transplant, Urology, Plastics or other surgical specialty. ESSENTIAL FUNCTIONS OF THE ROLE Assesses the physical and mental condition of patients by performing and obtaining comprehensive or problem-focused physical examinations and medical histories. Orders, collects, interprets, and evaluates laboratory and other diagnostic tests to assess patient problems and health care needs. Prescribes, recommends and/or employs medical drug therapies or other forms of related therapeutic treatments and procedures or performs indicated procedures in accordance with approved policies with attention to efficacy, safety, and cost. Recommends interventions to modify behavior associated with health risks. Formulates and implements comprehensive outcomes-based patient treatment plans based on patient assessments, evidence-based medicine, standards of care, professional practice guidelines and in collaboration with physicians and other interdisciplinary team members when appropriate. Evaluates patient?s response to health care provided and the effectiveness of care. Counsels patients and families regarding medical processes, management of the health illness/condition, medication, nutrition, and health promotion. Counsels patients about drug regimens and possible side effects or interactions with other substances such as food supplements, over the counter medications and herbal remedies. Maintains appropriate records detailing the patient?s treatment plans and outcomes. Initiates timely consultation and referral when the problem exceeds scope of practice and/or expertise. Provides consultation level services for conditions/problems related to the Provider?s specialty, level of experience and training. Manages patients in a healthcare setting(s) other than primary clinic setting (e.g., inpatient, emergency services). Performs invasive procedures specific to scope of practice and provider?s level of expertise as delegated by supervising Physician. Performs follow-up with patient both pre- and post-operatively, and may also round on patients in the hospital or see patients in the Emergency Department. May be required to perform patient care duties beyond regular schedule based on coverage needs of the department. KEY SUCCESS FACTORS Knowledge of information and techniques needed to diagnose and treat human injuries, diseases, and deformities to include symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures Knowledge of practices, methods, and procedures for diagnosis, treatment, and rehabilitation of physical and mental dysfunctions Verbal and written communication skills Interpersonal skills Critical thinking and complex problem-solving skills Skill in the use of computers and related software applications Ability to develop and implement comprehensive outcomes-based patient treatment plans Ability to counsel patients concerning medical and psychological/psychiatric conditions, treatment plans, and behavior modification Ability to interpret and evaluate laboratory and other diagnostic tests Current license to practice as a Physician Assistant in the state of Texas Basic Life Support (BLS) within 30 days of hire or transfer Current certification by the National Commission on Certification of Physician Assistant (NCCPA) SCHEDULE Monday - Friday 8a-5p Outpatient Will see about 18 patients per day BENEFITS Our competitive benefits package includes the following Immediate eligibility for health and welfare benefits 401(k) savings plan with dollar-for-dollar match up to 5% Tuition Reimbursement PTO accrual beginning Day 1 Note: Benefits may vary based upon position type and/or level QUALIFICATIONS EDUCATION - Grad of an Accredited Program EXPERIENCE - Less than 1 Year of Experience CERTIFICATION/LICENSE/REGISTRATION - Physician Assistants (PA) Basic Life Support (BLS): Basic Life Support (BLS) within 30 days of hire or transfer.

Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well. Our Core Values are: We serve faithfully by doing what's right with a joyful heart. We never settle by constantly striving for better. We are in it together by supporting one another and those we serve. We make an impact by taking initiative and delivering exceptional experience. Benefits Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include: Eligibility on day 1 for all benefits Dollar-for-dollar 401(k) match, up to 5% Debt-free tuition assistance, offering access to many no-cost and low-cost degrees, certificates and more Immediate access to time off benefits At Baylor Scott & White Health, your well-being is our top priority. Job Summary Render direct patient care and have delegated prescriptive authority. They are credentialed, privileged, and billed as an independent provider, recognized by Medicare and Medicaid. The Advanced Practice Provider provides medical care based on the scope of practice set by the supervising physician. Our pain medicine providers care for adult patients. Essential Functions of the Role: Assesses the physical and mental condition of patients by performing and obtaining comprehensive or problem-focused physical examinations and medical histories. Orders, collects, interprets, and evaluates laboratory and other diagnostic tests to assess patient problems and health care needs. Prescribes or recommends medical drug therapies or other treatments. Performs procedures following approved policies, focusing on efficacy, safety, and cost. Recommends interventions to change behavior linked to health risks. Formulates and implements comprehensive patient treatment plans based on assessments, evidence-based medicine, and standards of care. Collaborates with physicians and team members when appropriate. Evaluates patient's response to care and its effectiveness. Counsels patients and families on medical processes, illness management, medication, nutrition, and health promotion. Counsels patients about drug regimens and possible side effects or interactions with food supplements, over-the-counter medications, and herbal remedies. Maintains appropriate records detailing the patient's treatment plans and outcomes. Initiates timely consultation and referral when the problem exceeds scope of practice or expertise. Provides consultation level services for conditions/problems related to the Provider's specialty, level of experience and training. Manages patients in a healthcare setting(s) other than primary clinic setting (e.g., inpatient, emergency services). No call. Office hours are 7am-4pm M-F. Will work at Round Rock and Cedar Park locations. Key Success Factors Knowledge of information and techniques is needed to diagnose and treat human injuries, diseases, and deformities. This includes symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures. Knowledge of practices, methods, and procedures for diagnosis, treatment, and rehabilitation of physical and mental dysfunctions. Verbal and written communication skills. Interpersonal skills. Critical thinking and complex problem-solving skills. Skill in the use of computers and related software applications. Ability to develop and implement comprehensive outcomes-based patient treatment plans Ability to counsel patients concerning medical and psychological/psychiatric conditions, treatment plans, and behavior modification. Ability to interpret and evaluate laboratory and other diagnostic tests. Texas RN licensure or RN licensure with compact privilege from a state in the Nurse Licensure Compact for RNs and LVNs, and Texas APRN. Current license to practice as a Nurse Practitioner in the state of Texas Basic Life Support (BLS) within 30 days of hire or transfer Certification from an accredited board as an APRN for the patient population of focus required. Belonging Statement We believe that all people should feel welcomed, valued and supported, and that our workforce should be reflective of the communities we serve. QUALIFICATIONS EDUCATION - Grad of an Accredited Program No experience required CERTIFICATION/LICENSE/REGISTRATION - Nurse Practitioner (NP) Registered Nurse (RN) Basic Life Support (BLS): Basic Life Support (BLS) within 30 days of hire or transfer.

Baylor Scott & White Health has an opening for a Physician Assistant to join our Pain Management Team in Killeen, Texas. Our facilities have national and regional recognition by U.S. News & World Report - a reflection of our talent and commitment to advanced quality care that is safe and compassionate. We are looking for a committed team player with a favorable work/ training history. The ideal candidate should be focused on quality, and be able to effectively collaborate with referring physicians, agencies, and other professionals to provide optimum patient care within our award-winning integrated healthcare system. The PA Surgical Specialty - Non-Operative is a licensed, certified, non-physician healthcare provider who effectively renders direct patient care and possesses delegated prescriptive authority, is credentialed and privileged, and whose service is billed as an independent billing provider, as recognized by Medicare and Medicaid within the healthcare systems, and in accordance with the appropriate board. The Advanced Practice Provider provides medical care based upon the scope of practice as delineated by the supervising physician. Surgical providers care for both adult and pediatric patients, and specialize in General Surgery, Orthopedics, Neurosurgery, Otolaryngology, Cosmetic, Vascular, Trauma, Transplant, Urology, Plastics or other surgical specialty. ESSENTIAL FUNCTIONS OF THE ROLE Assesses the physical and mental condition of patients by performing and obtaining comprehensive or problem-focused physical examinations and medical histories. Orders, collects, interprets, and evaluates laboratory and other diagnostic tests to assess patient problems and health care needs. Prescribes, recommends and/or employs medical drug therapies or other forms of related therapeutic treatments and procedures or performs indicated procedures in accordance with approved policies with attention to efficacy, safety, and cost. Recommends interventions to modify behavior associated with health risks. Formulates and implements comprehensive outcomes-based patient treatment plans based on patient assessments, evidence-based medicine, standards of care, professional practice guidelines and in collaboration with physicians and other interdisciplinary team members when appropriate. Evaluates patient?s response to health care provided and the effectiveness of care. Counsels patients and families regarding medical processes, management of the health illness/condition, medication, nutrition, and health promotion. Counsels patients about drug regimens and possible side effects or interactions with other substances such as food supplements, over the counter medications and herbal remedies. Maintains appropriate records detailing the patient?s treatment plans and outcomes. Initiates timely consultation and referral when the problem exceeds scope of practice and/or expertise. Provides consultation level services for conditions/problems related to the Provider?s specialty, level of experience and training. Manages patients in a healthcare setting(s) other than primary clinic setting (e.g., inpatient, emergency services). Performs invasive procedures specific to scope of practice and provider?s level of expertise as delegated by supervising Physician. Performs follow-up with patient both pre- and post-operatively, and may also round on patients in the hospital or see patients in the Emergency Department. May be required to perform patient care duties beyond regular schedule based on coverage needs of the department. KEY SUCCESS FACTORS Knowledge of information and techniques needed to diagnose and treat human injuries, diseases, and deformities to include symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures Knowledge of practices, methods, and procedures for diagnosis, treatment, and rehabilitation of physical and mental dysfunctions Verbal and written communication skills Interpersonal skills Critical thinking and complex problem-solving skills Skill in the use of computers and related software applications Ability to develop and implement comprehensive outcomes-based patient treatment plans Ability to counsel patients concerning medical and psychological/psychiatric conditions, treatment plans, and behavior modification Ability to interpret and evaluate laboratory and other diagnostic tests Current license to practice as a Physician Assistant in the state of Texas Basic Life Support (BLS) within 30 days of hire or transfer Current certification by the National Commission on Certification of Physician Assistant (NCCPA) SCHEDULE- Monday - Friday 7a-4p Outpatient Will see 18-20 patients per day. $10,000 Sign On Bonus. BENEFITS Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include: Immediate eligibility for health and welfare benefits 401(k) savings plan with dollar-for-dollar match up to 5% Tuition Reimbursement PTO accrual beginning Day 1 Note: Benefits may vary based upon position type and/or level QUALIFICATIONS EDUCATION - Grad of an Accredited Program EXPERIENCE - Less than 1 Year of Experience CERTIFICATION/LICENSE/REGISTRATION - Physician Assistants (PA) Basic Life Support (BLS): Basic Life Support (BLS) within 30 days of hire or transfer.

Full time Shift: First Shift (Days - Less than 12 hours per shift) (United States of America) Hours per week: 40 Job Information Exemption Status: Non-Exempt Stormont Vail Health's Student Internship Program is designed for students entering their senior year of an accredited bachelor's degree program. This experience provides an opportunity to apply academic knowledge in a real-world setting, contribute to impactful projects, and gain exposure to professional environments. Interns will work closely with experienced professionals and receive mentorship throughout the program. Provides overall administrative and operational analytics utilization for activities and functions related to the Experience Division; Patient Experience, Building Blocks, Guest Experience, Volunteer Services, and Spiritual Care. This includes measurement and reporting on all applicable department databases. Works collaboratively with physician leadership, administrative leadership and related committees as well as supporting departments and operational units. The Business Analyst analyzes and prepares reports using both quantitative and qualitative data, based on information derived from the complaint and patient satisfaction databases and other data inputs. Education Qualifications Currently enrolled in a Bachelor's degree program at an accredited college or university in related field. Required Completion of at least junior-level coursework (typically 90 credit hours or equivalent). Required Experience Qualifications Coursework or experience in Business, Healthcare, Finance, Data Analytics or a related field Preferred Skills and Abilities Strong communication, organization, and analytical skills. Required Ability to manage time effectively and work independently or collaboratively. Proficiency in Microsoft Office Suite or relevant tools. Full-time availability during the internship period. Professional conduct and accountability. Ability to translate complex data into usable reports and/or charts, graphs and written reports. Knowledge of medical staff development planning processes and report writing. Knowledge of survey tools, survey creation, analysis and distribution. Ability to self-motivate, organize own work and juggle multiple priorities to produce accurate analyses. Ability to comply with confidentiality. What you will do The Intern will support departmental operations through administrative, analytical, and project-based tasks. This internship provides hands-on experience in a healthcare setting, offering exposure to hospital workflows, patient services, and interdepartmental collaboration. Uphold patient confidentiality and comply with HIPAA regulations. Participate in meetings and contribute to ongoing initiatives Develops systems within all cost centers to monitor activity, volume, expenditures, and continually compares to budgeted projections. Actively participates in the budget process; responsible for summarizing department needs. Reports changes in a simplified manner in reports to both department directors and hospital fiscal and planning departments. Provides research and analysis of hospital, physician and non-acute aspects of the healthcare market. Maintain the databases used to provide the organization quantitative and qualitative data (Grievance System and the Patient Satisfaction Surveys). Create and maintain spreadsheets and databases providing analysis and interpretation of data from experience division databases. Responsible for overseeing the Stormont Vail Patient Satisfaction survey process, including HCAHPS and CGCAHPS Maintains good working relationship with vendors in the development of the survey instruments. Analyzes database results and assures distribution of reports to Operating Committee and Department Directors/Medical Directors on a timely and regular basis. Generate materials for retreats, performs analysis and compiles information regarding the overall experience at Stormont Vail Health. Generate material to provide to providers regarding their practice/patient satisfaction survey results. Provide assistance in conducting medical staff development plans including analyzing physician data. Ability to automate processes to more effectively and efficiently analyze large amounts of data. Development of written reports and frequently make oral presentations of analytic results to stakeholder groups. Communicate with Experience System Director internal and external customers informed on process of projects. Obtains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Refer to the appropriate department when a possible liability is introduced through the qualitative information (Risk, HIPAA, etc.). Required for All Jobs Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health Performs other duties as assigned Patient Facing Options Position is Not Patient Facing Remote Work Guidelines Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards. Stable access to electricity and a minimum of 25mb upload and internet speed. Dedicate full attention to the job duties and communication with others during working hours. Adhere to break and attendance schedules agreed upon with supervisor. Abide by Stormont Vail's Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually. Remote Work Capability On-Site; No Remote Scope No Supervisory Responsibility No Budget Responsibility No Budget Responsibility Physical Demands Balancing: Occasionally 1-3 Hours Carrying: Occasionally 1-3 Hours Climbing (Stairs): Rarely less than 1 hour Eye/Hand/Foot Coordination: Frequently 3-5 Hours Feeling: Occasionally 1-3 Hours Grasping (Fine Motor): Occasionally 1-3 Hours Grasping (Gross Hand): Occasionally 1-3 Hours Handling: Occasionally 1-3 Hours Hearing: Frequently 3-5 Hours Kneeling: Rarely less than 1 hour Lifting: Occasionally 1-3 Hours Pulling: Occasionally 1-3 Hours Pushing: Occasionally 1-3 Hours Reaching (Forward): Occasionally 1-3 Hours Reaching (Overhead): Rarely less than 1 hour Repetitive Motions: Frequently 3-5 Hours Sitting: Frequently 3-5 Hours Standing: Occasionally 1-3 Hours Stooping: Rarely less than 1 hour Talking: Frequently 3-5 Hours Walking: Occasionally 1-3 Hours Working Conditions Dusts: Rarely less than 1 hour Extreme Temperatures: Rarely less than 1 hour Noise/Sounds: Occasionally 1-3 Hours Other Atmospheric Conditions: Rarely less than 1 hour Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment. Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications.

Full time Shift: First Shift (Days - Less than 12 hours per shift) (United States of America) Hours per week: 40 Job Information Exemption Status: Non-Exempt Stormont Vail Health's Student Internship Program is designed for students entering their senior year of an accredited bachelor's degree program. This experience provides an opportunity to apply academic knowledge in a real-world setting, contribute to impactful projects, and gain exposure to professional environments. Interns will work closely with experienced professionals and receive mentorship throughout the program. This internship is centered on Program Management of Employee Recognitions programs in the Magnet office. The intern will learn existing workflows and processes for the program, then leverage academic knowledge, creativity, and innovation to help streamline and enhance recognition initiatives. Responsibilities include program coordination, scheduling, and celebrating award recipients. Education Qualifications Currently enrolled in a Bachelor's degree program at an accredited college or university in related field. Required Completion of at least junior-level coursework (typically 90 credit hours or equivalent). Required Experience Qualifications Coursework or experience in Business, Healthcare, Finance, Data Analytics or a related field Preferred Skills and Abilities Strong communication, organization, and analytical skills. Required Ability to manage time effectively and work independently or collaboratively. Proficiency in Microsoft Office Suite or relevant tools. Full-time availability during the internship period. Professional conduct and accountability. Interest in project management, human resources & employee relations, organizational culture & wellness, healthcare administration or operational management. Timely completion of assigned tasks and deliverables. Respect for confidentiality. What you will do The Intern will support departmental operations through administrative, analytical, and project-based tasks. This internship provides hands-on experience in a healthcare setting, offering exposure to hospital workflows, patient services, and interdepartmental collaboration. Uphold patient confidentiality and comply with HIPAA regulations. Participate in meetings and contribute to ongoing initiatives Oversee and implement recognition programs, including screening and validating incoming nominations and preparing them for council review. Coordinate award ceremonies, prepare documents, gifts, and memorabilia, register winners with national foundations, and communicate benefits to recipients. Develop communication templates for winners. Prepare and distribute nomination letters and pins to recognized employees. Communicate with department leaders and recommend efficient communication strategies. Apply operational management skills to review workflows from nomination to ceremony. Collaborate with the Magnet Project Manager to identify innovative improvements and provide recommendations for program growth. Contribute to department-specific projects and initiatives. Conduct research, analyze data, and assist in developing reports or presentations. Participate in department meetings and contribute to ongoing initiatives. Present a final project or summary of contributions at the end of the internship. Other duties as assigned. Required for All Jobs Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health Performs other duties as assigned Patient Facing Options Position is Not Patient Facing Remote Work Guidelines Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards. Stable access to electricity and a minimum of 25mb upload and internet speed. Dedicate full attention to the job duties and communication with others during working hours. Adhere to break and attendance schedules agreed upon with supervisor. Abide by Stormont Vail's Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually. Remote Work Capability On-Site; No Remote Scope No Supervisory Responsibility No Budget Responsibility No Budget Responsibility Physical Demands Balancing: Occasionally 1-3 Hours Carrying: Occasionally 1-3 Hours Climbing (Stairs): Rarely less than 1 hour Eye/Hand/Foot Coordination: Frequently 3-5 Hours Feeling: Occasionally 1-3 Hours Grasping (Fine Motor): Occasionally 1-3 Hours Grasping (Gross Hand): Occasionally 1-3 Hours Handling: Occasionally 1-3 Hours Hearing: Frequently 3-5 Hours Kneeling: Rarely less than 1 hour Lifting: Occasionally 1-3 Hours Pulling: Occasionally 1-3 Hours Pushing: Occasionally 1-3 Hours Reaching (Forward): Occasionally 1-3 Hours Reaching (Overhead): Rarely less than 1 hour Repetitive Motions: Frequently 3-5 Hours Sitting: Frequently 3-5 Hours Standing: Occasionally 1-3 Hours Stooping: Rarely less than 1 hour Talking: Frequently 3-5 Hours Walking: Occasionally 1-3 Hours Working Conditions Dusts: Rarely less than 1 hour Extreme Temperatures: Rarely less than 1 hour Noise/Sounds: Occasionally 1-3 Hours Other Atmospheric Conditions: Rarely less than 1 hour Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment. Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications.

The Personal Executive Assistant provides personal and administrative support, facilitates communication with high profile talent, agents, and other executives and represents the CEO and company professionally. Our client offers a collaborative, fast-paced and high performing environment that requires a high degree of customer service and communication skills. Responsibilities: Works closely with the CEO to understand priorities, tracking progress throughout business day and maintains alignment with objectives. Maintains CEO's calendar, coordinates meetings and appointments and keeps parties appropriately informed on a timely basis when changes occur Screens incoming calls and correspondence and responds independently as needed Provides personal assistance such as running errands, assisting with projects, helping with ordering cards and gifts, routine tasks, and arranging travel Responsible for the oversight of office housekeeping, supply and office management Arranges, books and monitors details of complex travel and itineraries Prepares expense reports and reconciles corporate credit card account Collects and compiles data, preparing assigned standard reports, communicating with various external and internal partners as required Organizes and facilitates meetings, appointments, and conference calls as requested Creates and maintains presentation, database and spreadsheet files Organizes programs, events, meetings or conferences by arranging facilities and caterers Prepares correspondence, filing, photocopying, scanning, and fax and mail distribution as required Request couriers and deliveries Supports and demonstrates strong commitment to organization policies and procedures Exercises discretion and maintains confidentiality at all times Qualifications Bachelor's degree preferred but High School diploma or equivalent (G.E.D) with 2 years of related training/experience may be substituted Prior work experience in similar role required, preferably in entertainment industry Demonstrated proactive approach to problem-solving with strong decision-making capability and ability to work independently Demonstrated ability to work collaboratively in a team environment Exemplary planning and time management skills and ability to multi-task and prioritizing workload Excellent interpersonal, verbal and written communication skills Full comprehension of office management systems and procedures; up to date with advancements in office applications and tools; demonstrated proficiency with Google Docs and MS Office application

Who are we? Sanlam Life and Savings (SLS) is focused on serving our retail and corporate clients in South Africa and further developing our strategic advantages in the South African market. Sanlam Life and Savings consists of the following business units Retail Mass, Corporate, Risk and Savings, Glacier and various business enabling functions. The Sanlam Life and Savings Office provides strategic direction, coordination and support to the four clusters, as well as performing governance oversight that includes assurance provided by second line of defense functions in SLS, to enable us to meet our business objectives. The SLS Finance Services function is responsible for delivering the following services to clusters within the Sanlam Group that make use of SAP S/4 Hana and related finance systems: ⦁ Execute centralised financial transactions through Finance Shared Services ⦁ Drive operational excellence and efficiency through finance process and technology optimisation ⦁ Deliver an efficient financial control and compliance environment for SAP S/4Hana and related finance systems What will you do? * The main purpose of this position is to provide comprehensive administrative and secretarial support to ensure efficient office operations and effective team coordination. This includes but is not limited to; managing calendars, organizing meetings and project plans, processing invoices, preparing PowerPoint presentations, and assisting with documentation such as meeting minutes. What will make you successful in this role? The key performance areas of this position includes the following: ⦁ Perform secretarial and general office duties for Head: Finance Services, and the rest of the team when required ⦁ Assist with the co-ordination of projects for the Finance Services team including GRC, Rise, PaPM and larger projects across finance and SGT ⦁ Manages calendars and schedules meetings ⦁ Arranges the payment of invoices ⦁ Preparation of minutes of meetings, presentations, and documents ⦁ Updating Register on a quarterly basis and preparation/formatting of report for submission to SLS Risk Forum ⦁ Ad hoc; Office Administration Qualifications and Experience ⦁ Relevant tertiary qualification ⦁ Minimum of 3-5 years experience in a similar role/supporting senior managers ⦁ Good understanding of technology or willingness to understand ⦁ Proficient in Microsoft Office Applications, including Word, PowerPoint, Excel ⦁ Experience in project management tools (Jira, Asana etc.) Knowledge and Skills ⦁ Must have good communication and collaboration skills ⦁ Team player ⦁ Confident to engage with senior management to update plans ⦁ Planning and organizing Personal Attributes Interpersonal savvy - Contributing independently Decision quality - Contributing independently Plans and aligns - Contributing independently Optimises work processes - Contributing independently Core Competencies Cultivates innovation - Contributing independently Customer focus - Contributing independently Drives results - Contributing independently Collaborates - Contributing independently Being resilient - Contributing independently Build a successful career with us We're all about building strong, lasting relationships with our employees. We know that you have hopes for your future - your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth. Through its five business clusters - Sanlam Fintech, Sanlam Life and Savings, Sanlam Investment Group, Sanlam Allianz, Santam, as well as MiWay and the Group Office - the group provides many opportunities for growth and development. Turnaround time The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers. Our commitment to transformation The Sanlam Group is committed to achieving transformation and embraces diversity. This commitment is what drives us to achieve a diverse, inclusive and equitable workplace as we believe that these are key components to ensuring a thriving and sustainable business in South Africa. The Group's Employment Equity plan and targets will be considered as part of the selection process.

Spring 2026 Bilingual Healthcare Administrative Analyst Intern Visa sponsorship available (CPT, OPT, etc.) The Bilingual Healthcare Administrative Intern will execute functions in the patient experience area while collaborating with clinical team members. This role will collaborate across the organization to support continuous improvement efforts in transformation and growth initiatives. Duties and Responsibilities Assist with scheduling, patient intake, and related functions in alignment with defined best practices Perform insurance verification and support revenue cycle functions Review established reports, portals, and other data sources for relevant insights to execute functions Leverage available resources to provide excellent patient experience and access to care Identify and highlight opportunities for improvements in processes and systems Conduct root-cause analysis and derive corrective action plans as needed Ensure confidentiality and compliance with HIPAA regulations Uphold Frontera Healthcare's mission, vision, and values in all professional activities. Perform other duties as assigned. Requirements Skills, Knowledge, Credentials, and Experience Bilingual (English/Spanish) Currently enrolled in or recent graduate of a university degree program Interest in healthcare operations and patient services Strong analytical skills and ability to derive and translate insights from data into actionable items. Passion for continuous improvement Strong organizational and multitasking abilities Excellent verbal and written communication skills Special Requirements Work Hours: 40-hour workweek, with flexibility to work evenings and weekends as needed. This position requires prolonged sitting, some bending, stooping, and stretching. It requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, and other office equipment. It also requires a normal range of hearing and eyesight to record, prepare, and communicate appropriate reports. This position may require travel between sites and the ability to interact with others in both small and large group settings. At times, this position may include periods of extended physical activity, such as walking/standing at community events and/or moving and distributing educational materials. If the essential functions of this position cannot be performed in a satisfactory manner by the employee, reasonable accommodations may be made. The above information is intended to describe the most important aspects of the job. It is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required to perform the work. The health center reserves the right to revise or change job duties and responsibilities as the business needs arise. Additionally, this job description is not intended as an employment contract, implied or otherwise, and the Center continues to maintain its status as an at-will employer.

The Strategic Communications Partner serves as the primary communications advisor and content lead for the Office of the CEO at CommUnityCare Health Centers. This role supports both the CEO and Deputy CEO (Chief Strategy Officer) in communicating organizational priorities, progress, and impact across internal and external audiences.Working within the Strategy team and in partnership with the Communications Department, the position manages the flow of executive-level communication-internal and external-supporting transparency, engagement, and alignment across the CommUnityCare + Central Health system. The ideal candidate is a thoughtful writer, strategic listener, and skilled project manager who can navigate the pace and complexity of a large, multi-site ambulatory care organization. Responsibilities Essential FunctionsExecutive Communication & Voice Development• Develop talking points, speeches, op-eds, internal messages, and presentation materials for the CEO and Deputy CEO.• Capture and maintain the CEO's authentic voice while aligning with CommUnityCare's brand and mission.• Anticipate communication needs tied to strategic initiatives, governance cycles, and system priorities.Internal Storytelling & Staff Engagement• Craft messages that connect staff to mission, vision, and strategy.• Partner with People, Operations, and Communications to ensure consistent internal narrative across channels (emails, town halls, videos, intranet).• Source frontline stories that demonstrate impact and progress toward strategic goals.|External Visibility & System Alignment• Coordinate with Central Health's Communications team to align external messaging and media opportunities.• Prepare briefings and remarks for community and partner events, public meetings, and joint communications.• Support the CEO's and Deputy CEO's participation in public panels, thought-leadership pieces, and highprofile engagements.Strategic Planning & Intelligence• Track system developments, policy discussions, and community issues to inform executive messaging.• Collaborate with the Strategy team to ensure communications reflect organizational priorities and data insights.• Monitor and synthesize insights from policy developments, community health data, and governance discussions (Travis County Commissioners Court, Austin City Council, Central Health Board, etc.) to inform CEO and Deputy CEO messaging.• Provide brief strategic analyses and contextual summaries to anticipate questions, shape public remarks, and align external messaging with system priorities.• Serve as a bridge between strategy, communications, and policy - ensuring our external voice is grounded in accurate data, current context, and foresight.• Support development of executive reports, dashboards, and board materials.Content & Workflow Management• Maintain an organized calendar of key communications moments and deliverables.• Develop templates and frameworks for consistent CEO updates.• Integrate AI and digital tools to improve writing efficiency and visual storytelling while maintaining human oversight. PatientKnowledge, Skills and Abilities• Strong writing, editing, and storytelling skills with the ability to adapt voice and tone for executive communications.• Strategic thinking and judgment to align content with organizational goals and priorities.• Ability to manage multiple projects and deadlines in a fast-paced environment with minimal supervision.• High emotional intelligence and interpersonal skills to collaborate effectively with executives and cross-functional teams.• Familiarity with digital communication platforms and analytics (e.g., intranet, social media, email campaigns, content management systems). Qualifications Minimum Education:Bachelor's Degree (higher degree accepted) in Communications, Journalism, Public Policy, English, or related field. RequiredMinimum Experience:8 years Experience in executive communications, journalism, or strategic storytelling roles.

The Administrative Coordinator provides essential administrative and operational support to the Compliance Department, ensuring smooth daily operations and efficient workflow. This role is crucial for managing administrative tasks, facilitating internal communications, providing high-quality support to department leadership/staff, and maintaining the policy management system policies (which entails proofreading, data entry, and record management.). The Administrative Coordinator will handle sensitive information with discretion and contribute to a well-organized and compliant work environment through meticulous attention to detail and exceptional customer service. Responsibilities Essential Functions: * Ensures the successful and seamless execution of employee onboarding and offboarding processes for the department. * Performs accurate and efficient data entry and other computer-based tasks utilizing Microsoft 365 applications and other relevant software. * Proofreads, formats, and prepares organizational policies and Standard Operating Procedures (SOPs) for internal publication, ensuring clarity and adherence to established guidelines. * Maintains and updates departmental policies related to administrative tasks, ensuring ongoing compliance and operational efficiency. * Provides comprehensive administrative support, including but not limited to data entry, document scanning, printing, basic research, and assistance with various special projects. * Executes a range of administrative tasks, from simple to complex, consistently delivering high-impact service with exceptional customer focus and meticulous attention to detail. * Offers administrative assistance and support to all Central Health departments for special projects or other duties as assigned. * Adheres strictly to necessary precautions for the proper handling of classified, confidential, and sensitive information, maintaining utmost discretion and security. * Manages all incoming and outgoing mail, coordinates overnight delivery services, and oversees courier service arrangements for the department. * Manages, operates, supply orders, and schedules any needed maintenance of printers, shredders, and any other office equipment. * Manages meeting room schedules, ensures all meeting room calendars are current, and posts agendas promptly. * Serves as the departmental subject matter expert for audio and visual equipment, applications, and software within all meeting rooms, providing support and troubleshooting. * Participate in the development and enhancement of EHR templates and programming and advise on coding compliance with payor guidelines. * Performs other duties as assigned to support the efficient functioning of the department. Knowledge, Skills and Abilities: * Administrative and clerical procedures and systems such as word processing and database systems, filing and records management systems, transcription, and other office procedures and terminology * Knowledge of confidentiality methods and techniques for the proper handling and precautions for classified, confidential, and sensitive information * Strong attention to detail and accuracy * Excellent coordination and scheduling skills * Excellent verbal, written and communication skills * Excellent organizational skills * Strong proofreading skills * Ability to multi-task * Proficient in Microsoft Office Suite * Critical thinking/problem solving * Administrative process development and implementation * Ability to handle competing priorities in a fast-changing environment Qualifications Minimum Education: * High School Diploma or equivalent (higher degree accepted) Minimum Experience: * 3 years Related experience * 3 years Customer service * 3 years Administrative experience supporting managers, directors, and executives with complex meetings and coordination of activities by adjusting actions in relation to others' schedules or calendars.

The Administrative Coordinator provides comprehensive administrative support across the entire agency, including Human Resources assistance, office coordination, and administrative support for all Directors and the CEO. This role is essential to ensure smooth daily operations and maintain efficient workflow across multiple departments. The Administrative Coordinator must exercise professionalism, confidentiality, and accuracy at all times. This position reports directly to the Chief Operating Officer. Human Resources Support Post open requisitions and manage applications. Coordinate interviews, applicant communication, and scripted phone screenings. Process background checks and track completion. Prepare and facilitate new-hire onboarding and orientation. Track expiration dates for required trainings. Collect and maintain employment documents. Submit Texas OAG new-hire reports within required timelines. Upload documents and assist with maintaining HR records in the HRIS. Process benefit enrollments, terminations, and monthly reconciliations. Maintain training and certification compliance calendars. Track employee birthdays, anniversaries, milestones, and performance review dates. All other HR duties assigned by COO. Organizational Administrative Support Provide general office support including filing, mailing, scanning, and data entry. Maintain lobby and shared office spaces; oversee supply areas. Coordinate meal orders, meeting room setup, and cleanliness. Prepare documents and packets for Board of Directors meetings. Support the CEO, COO, and other Directors with administrative tasks. Assist with agency meetings, trainings, and events. Maintain and restock the client closet. Organize and maintain the Rotary Resource Room (Client Food Pantry). Track inventory and maintain SOS kits . Assist with employee recognition and engagement activities. Provide on-call coverage per the HEART calendar when scheduled. Provide backup hotline support as needed. Perform additional administrative duties to support agency operations. Minimum Qualifications Associate's degree in business administration, Human Resources, or related field preferred. At least 1 year of administrative or office support experience required. Experience in social services or nonprofit environments is a plus. Strong organizational skills with the ability to manage multiple tasks simultaneously. Strong written and verbal communication skills. Proficiency with Microsoft Office (Word, Excel, Outlook). Ability to learn database systems (HRIS, client systems, etc.) Attention to detail and accuracy in data entry and documentation Ability to work independently with minimal supervision. Ability to prioritize effectively and meet deadlines. Bilingual a plus. Qualifications Physical Requirements/Environmental Conditions With reasonable accommodation, you must have the ability to: Respond to telephones, written correspondence, and other auditory and visual stimulation. Remain calm under stress and have the emotional and physical stamina to deal with a variety of stressful situations. Frequently sit, stand, bend, kneel, and walk. Frequently lift and carry items up to 40 pounds. Occasionally climb stairs or inclined surfaces. Occasionally work outside during night hours and/or inclement weather. Adherence to the Philosophy of Women's Center of East Texas Employee must demonstrate knowledge of and performance in accordance with the philosophy of compassion, caring, and respect for the welfare and dignity of others, including clients of agency as well as staff and volunteers. Must display a non-judgmental acceptance of all clients/volunteers/staff/co-workers. Establish and maintain good rapport in working relationships. Display appropriate and consistently positive attitude. Maintain appropriate boundaries with clients/volunteers/staff/co-workers. Remain composed during stressful situations. Always employ strategies of problem-solving utilizing smart, efficient solutions and identify new and improved ways of delivering the highest quality services to agency clients. Ask for help and seek guidance when needed. Maintain client and agency confidentiality at all times.

Job Description Do you thrive in a service-oriented environment where you are part of a collaborative team? Do you want to have a career with a company that values its employees? We are CCMC, a community management company specializing in master-planned communities. Our vision of inspiring a resident-centric focus is brought to life by our core values: Integrity, Respect, Service and Community. About the community: The residents choose to live here for the lifestyle. The community is a very active, family-oriented area. On any given day, you will see many residents taking advantage of the scenic canal walkways. These lushly-landscaped walkways are perfect for jogging or an afternoon stroll. There are also several city and association parks, including an aquatic center, for the residents' enjoyment. At CCMC, our Administrative Coordinator plays a crucial role in executing our company's purpose statement: We build community by bringing people together in the neighborhoods where they live and in the offices where we work. Simply put, we create experiences that connect people. The Administrative Coordinator will maintain a high degree of customer service in all resident inquiries and interactions; answer a high volume of phone calls and emails, and provide general information or re-direction to appropriate departments; all while learning and growing their administrative, communications, and accounting skills. What you'll accomplish: Assist with Administrative, Accounting, and other clerical needs using a variety of office equipment, software, and tools Accept Association payments, process checks for immediate posting, and assist Homeowners with payment options/methods and waivers of late fees or fines Manage accounts payables processes, including coding of invoices, maintenance of all expense backup documentation, and ensuring association checks are handled and distributed with the utmost care Participate in community events and meetings as needed Be the onsite point of contact for assessment collections and is responsible for monitoring payment arrangements Collaborate with collection attorneys and AR representatives as related to the collection of assessments Support the Community Manager & Executive Director in the daily business operations. What we're looking for: Professional and adaptable, demonstrate good time management and organizational skills and have demonstrated an ability to maintain the confidentiality of business matters Self-motivated, dependable, organized, and efficient with excellent problem-solving skills Computer skills that include a strong working knowledge of MS Office programs such as Outlook, Word and Excel Able to communicate effectively orally and in writing, and have high attention to detail Have excellent telephone manner, with a commitment to the highest customer service possible Candidates must be able to sit or stand for extended periods and attend and community events as required Must have a valid driver's license in the state of employment and must have reliable means of transportation as a personal vehicle may be required to perform certain responsibilities Must be available to work a flexible schedule to meet the needs of the site as determined by the Community Manager, including possible evenings and weekends. Must pass pre-employment drug screen and background check If driving is, or becomes, a requirement of the role, it is required, at all times, that you hold a valid state driver's license for the class of vehicle you are driving, maintain a clean motor vehicle report, and hold current automobile insurance at statutory limits. You must notify Human Resources immediately regarding any change to your motor vehicle standing. CCMC may periodically review motor vehicle reports to ensure compliance with these requirements. The physical requirements can vary, but generally, they may include: Lifting and Carrying: Occasionally lifting and carrying supplies or equipment up to 25 pounds. Extended Sitting or Standing: Capability to sit or stand for extended periods during meetings or events. Manual Dexterity: Skills in using technology, including computers and mobile devices. Driving: Ability to operate vehicle to perform certain job functions. (Please note: We will request and review an MVR at the time of hire and on a periodic basis thereafter to ensure that employees maintain a satisfactory driving status.) We are committed to creating an inclusive and accessible work environment. If you require reasonable accommodations during the application process or in performing the job duties as described in the posting, please email ****************** so we can review next steps together. What we offer: Comprehensive benefits package including medical, dental, and vision Wellness program Flexible Spending Accounts Company-matching 401k contributions Paid time off for vacation, holidays, medical, and volunteering Paid parental leave Training and educational assistance Support programs, including Employee Assistance Program and Calm Health Optional benefits including short- and long-term disability, life insurance, and pet insurance Most importantly, a caring team who is dedicated to your success!

What We Are Looking For Baylor University is seeking a Temporary Administrative Associate for the Department of Art & Art History. The temporary Administrative Associate for the Department of Art & Art History is an onsite role and will be responsible for providing broad administrative support to the Front Office and the Undergraduate Program Director during the spring semester. A High School diploma and one year of relevant work experience are required. A Bachelor's degree and three years of relevant work experience are preferred. A combination of education and work experience will be considered in lieu of one another. This is an onsite role. All applicants must be currently authorized to work in the United States on a full-time basis. What You Will Do Represent the department positively as the first touchpoint for all inquiries in the front office at the front desk; directing students to the proper person/process/resource Organize student files and working with department advisors to coordinate undergraduate advising schedule and ensure timely graduation Respond to student needs/questions during the advising and registration process Assist the Undergraduate Program Director with Fall 2026 course listing, student registration, and student permits Facilitate course dropping/adding and pre-req waivers to ensure student schedules are accurate and productive toward their degree requirements Manage the hiring of up to 14 student workers throughout the department Monitor student worker payroll and bi-weekly hours; generating reports on a regular schedule to ensure transparency and accountability with supervisors Make room reservations and managing departmental calendars related to student and faculty activities Generate communications, documents, and reports as necessary for students, faculty, and staff Perform all other duties as assigned to support Baylor's mission Ability to comply with university policies Maintain regular and punctual attendance What You Can Expect As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages. Explore & Engage Learn more about Baylor and our strategic vision, Baylor in Deeds . Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!

Job Description The Administrative Specialist plays a critical role in ensuring the smooth and efficient operation of office functions within the organization. This position is responsible for managing a variety of administrative tasks that support multiple departments, enabling teams to focus on their core objectives. The ideal candidate will coordinate schedules, handle communications, maintain records, and assist in project management to enhance overall productivity. By serving as a reliable point of contact and resource, the Administrative Specialist contributes to a well-organized and professional work environment. Ultimately, this role is essential in facilitating seamless internal processes and supporting organizational goals through effective administrative support. Job Qualifications Education: High School Graduate (College Preferred). Experience: One-year general office experience preferred. Skills: Computer skills preferred, excellent interpersonal and organizational skill. Knowledge of medical terminology preferred. Transportation: Reliable transportation and valid and current auto liability insurance. Environmental / Working Conditions: Performs duties in an office environment during Agency operating hours. Works in a routine office environment; noise level may be moderately high; must have the ability to work a flexible schedule and extended hours. Possible exposure to toxic materials, toner, etc. Answer incoming calls and assist as necessary. Serves as "in person" receptionist for all guests and front door traffic to the office. Serves as primary contact in obtaining supplies/services from office vendors, e.g., office supplies and printed materials. Processes incoming and outgoing mail, including receiving deliveries and preparing outgoing shipments. Schedule travel arrangements including hotel, car and meal reservations as required. Maintain master office location list as needed including phone #'s and points of contact. Assist with meeting planning and development of special events and conferences as needed. Provide clerical support to the Marketing Department and leadership team as needed. Order plants/flowers as directed for bereavement and miscellaneous occasions. Provides excellent customer service, along with a can-do, willing attitude. Provides computer support and data entry, as needed. Promotes the agency's philosophy and mission by presenting a positive image to patients/families, physicians, and community agencies. Provides effective communication to patient/family, team members, and other health care professionals and maintains confidentiality.

The Administrative Specialist plays a critical role in ensuring the smooth and efficient operation of office functions within the organization. This position is responsible for managing a variety of administrative tasks that support multiple departments, enabling teams to focus on their core objectives. The ideal candidate will coordinate schedules, handle communications, maintain records, and assist in project management to enhance overall productivity. By serving as a reliable point of contact and resource, the Administrative Specialist contributes to a well-organized and professional work environment. Ultimately, this role is essential in facilitating seamless internal processes and supporting organizational goals through effective administrative support. Job Qualifications Education: High School Graduate (College Preferred). Experience: One-year general office experience preferred. Skills: Computer skills preferred, excellent interpersonal and organizational skill. Knowledge of medical terminology preferred. Transportation: Reliable transportation and valid and current auto liability insurance. Environmental / Working Conditions: Performs duties in an office environment during Agency operating hours. Works in a routine office environment; noise level may be moderately high; must have the ability to work a flexible schedule and extended hours. Possible exposure to toxic materials, toner, etc. Answer incoming calls and assist as necessary. Serves as "in person" receptionist for all guests and front door traffic to the office. Serves as primary contact in obtaining supplies/services from office vendors, e.g., office supplies and printed materials. Processes incoming and outgoing mail, including receiving deliveries and preparing outgoing shipments. Schedule travel arrangements including hotel, car and meal reservations as required. Maintain master office location list as needed including phone #'s and points of contact. Assist with meeting planning and development of special events and conferences as needed. Provide clerical support to the Marketing Department and leadership team as needed. Order plants/flowers as directed for bereavement and miscellaneous occasions. Provides excellent customer service, along with a can-do, willing attitude. Provides computer support and data entry, as needed. Promotes the agency's philosophy and mission by presenting a positive image to patients/families, physicians, and community agencies. Provides effective communication to patient/family, team members, and other health care professionals and maintains confidentiality.

The Administrative Specialist plays a critical role in ensuring the smooth and efficient operation of office functions within the organization. This position is responsible for managing a variety of administrative tasks that support multiple departments, enabling teams to focus on their core objectives. The ideal candidate will coordinate schedules, handle communications, maintain records, and assist in project management to enhance overall productivity. By serving as a reliable point of contact and resource, the Administrative Specialist contributes to a well-organized and professional work environment. Ultimately, this role is essential in facilitating seamless internal processes and supporting organizational goals through effective administrative support. Job Qualifications Education: High School Graduate (College Preferred). Experience: One-year general office experience preferred. Skills: Computer skills preferred, excellent interpersonal and organizational skill. Knowledge of medical terminology preferred. Transportation: Reliable transportation and valid and current auto liability insurance. Environmental / Working Conditions: Performs duties in an office environment during Agency operating hours. Works in a routine office environment; noise level may be moderately high; must have the ability to work a flexible schedule and extended hours. Possible exposure to toxic materials, toner, etc. Answer incoming calls and assist as necessary. Serves as "in person" receptionist for all guests and front door traffic to the office. Serves as primary contact in obtaining supplies/services from office vendors, e.g., office supplies and printed materials. Processes incoming and outgoing mail, including receiving deliveries and preparing outgoing shipments. Schedule travel arrangements including hotel, car and meal reservations as required. Maintain master office location list as needed including phone #'s and points of contact. Assist with meeting planning and development of special events and conferences as needed. Provide clerical support to the Marketing Department and leadership team as needed. Order plants/flowers as directed for bereavement and miscellaneous occasions. Provides excellent customer service, along with a can-do, willing attitude. Provides computer support and data entry, as needed. Promotes the agency's philosophy and mission by presenting a positive image to patients/families, physicians, and community agencies. Provides effective communication to patient/family, team members, and other health care professionals and maintains confidentiality.

EQUAL EMPLOYMENT OPPORTUNITY: UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Required Education/Experience: Bachelors degree or equivalent and two years of experience. Preferred Qualifications\: Two years experience in an administrative support role. Preferred Skills/Competency: Good verbal and written communication Experience working with Kronos, PeopleSoft , Power, AMCOM, SharePoint, and QGenda Proficiency in Microsoft Office Suite, including Word, PowerPoint, Excel Job Summary\: To manage, coordinate, and directly support the administrative and business management, and/or staff activities within the Division of Maternal Fetal Medicine. Job Duties: Administrative Provides high level of administrative support to the division of Maternal Fetal Medicine faculty including Division Chief Responsible for gathering faculty/NP/fellow availability for the MFM clinic and call schedules. Creates and provides a template of availability and checks schedule draft for any mistakes or conflicts. Distributes final schedule and keeps track of ongoing schedule changes as well as communicates those changes with support staff, faculty, and RMCHP Clinic managers. Assists faculty in finding coverage for clinical/call assignments when needed. Compiles data/reports each month for each faculty/fellow clinical/call coverage to ensure required FTEs are met. Independently composes and distributes monthly high-risk nurse practitioner postpartum weekend/holiday rounding schedule. Responsible for assigning faculty and/or fellows to the monthly L&D Nurse Strip Rounds lecture. KRONOS Timekeeping for Division of Maternal Fetal Medicine faculty, and staff. Assists with the recruitment process and new hire activities. Processes exit checklists for employee departures, ensuring UTMB equipment is returned, and proper checklist processes are followed for Division of Maternal Fetal Medicine. Coordinates all aspects of visiting faculty, including approvals, travel, meeting itinerary, etc. Maintains updated CV/Bio sketch for Division Chief, assigned faculty, and high-risk providers Maintains records of current license, certifications, and malpractice insurance Maintains assigned faculty CME's/CEU's Schedules, coordinates, and organizes appointments, meetings, and rooms. Maintains Outlook calendars for MFM Faculty including clinical assignments, lectures, meetings. Coordinates meeting notifications and prepares agendas. Responsible for drafting/distributing notes for the monthly division meeting. Responsible for assisting assigned faculty and high-risk nurse practitioners with Medical Staff Reappointments and licensure renewals. Process invoices, NON-PO/PO, order supplies, payment to outside vendors that provide services. Arranges travel for assigned faculty including obtaining prior approvals, conference registration, flights, hotel, mileage, per diem and all pre- and post- travel reimbursements and accommodations Process payments for multiple faculty members annual memberships Performs miscellaneous clerical tasks, such as making copies, filing, faxing information, and maintaining area bulletin boards Acts as liaison with internal and external Departments. Serves as liaison with other Processes/Departments and agencies regarding inventory control, building services, equipment, and maintenance repair, purchasing, safety, and other administrative matters. Performs related duties as required Responsible for executing with minimal direction, administrative duties at the highest level while exercising considerable discretion and judgment Oversees and supervises all business and administrative activities relating to the division Manages and directs administrative duties and determines work priorities Ensure smooth and seamless service in the faculty's office, managing day-to-day activities Ability to think independently and make decisions as necessary Financial Maintains spreadsheet of expenditures for assigned faculty accounts Monitors the M&O budgets Managing divisional inventory Salary Range: Commensurate with experience.

Job DescriptionDescription: Behavioral Health Clinical and Administrative Support Specialist REPORTS TO: Behavioral Health Director EDUCATION: High School Diploma; Certified Medical Assistant preferred WORK EXPERIENCE: 4 years or more in healthcare experience preferred SALARY RANGE: $15 - $18, based on experience FLSA STATUS: Hourly - Non-exempt POSITION TYPE: Full-Time LANGUAGE: Bilingual in English and Spanish, Arabic, Chinese or other languages is required HOPE Clinic provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. JOB SUMMARY: The Behavioral Health Clinical and Administrative Support Specialist is an empathic individual with competent observational, clinical, critical thinking, communication, problem-solving and decision-making skills to meet patient needs and contribute to a positive patient care experience and work environment. Supports BH team with greeting, registration, checking in and out of patients and processing payments. Additionally, assists with processing psychotropic medication prior authorization. Takes part in the daily review and process of internal and self referrals for behavioral services. Provides coordinated care to a variety of patients enrolled in Psychiatric and Counseling services with Hope Clinic, and functions as part of the interdisciplinary care team by providing education and case management directly to patients, and support to Psychiatrists and Behavioral Providers. Performs intake triage, assists patients with mental health screenings, vitals, and referrals to labs. Coordinate with clinic managers regarding psychiatric and counseling services. MAJOR DUTIES & RESPONSIBILITIES: Greet patients, answer their questions in a friendly, professional manner. Performs registration, makes appointments, check patients in and out and process payments all within the parameter of excellent customer service; Provides office services by implementing administrative systems, procedures, monitoring administrative projects; May advocate, coordinate on behalf of patients with schools; Manages BH provider schedules to ensure department productivity; Maintains organization and patient confidentiality; Coordinates billing/credentialing issues with finance and HR department as needed; Performs intake triage, vitals, and assists patients with mental health screenings; Provides support to BH Providers and coordinates psychotropic medications requests for refill; Collects urine for drug screens, blood draws, and performs injections; Documents as appropriate vitals, screening and patient history personal information as needed; Is responsible for daily review and process referrals queue to BH services (internal and self referrals). Closes referrals and fills structured data; Responsible for prior authorization of psychotropic medications; Responsible for PMP reports from Psychiatric patients. Reports must be printed for all patients before their visit; Performs other duties as deemed necessary by supervisors; When needed and as appropriate, interview patients to determine their needs and refers them to appropriate community agencies and services (i.e. housing, legal aid, emergency shelter, domestic violence, employment, adult education, food/clothing, etc); Coordinate and arrange translation services for patient care; Coordinates all logistic support to department, including supplies and equipment; Abides and sustains workflow expectations established by supervisor; Attend on-site/off-site community engagement activities and on-site/off-site clinic events as needed; Perform other duties as assigned to support HOPE Clinic's Mission, Vision and Values. Requirements: QUALIFICATION REQUIREMENTS: Ability to work independently with strong sense of focus, task-oriented; Ability to work with culturally-diverse families and communities with the ability to be culturally sensitive, appropriate and non-judgmental; Comprehends fundamental medical terminologies in medical care delivery; Previous behavioral health care or medical assistant experience preferred; Work well under pressure and maintain a consistently pleasant and professional demeanor when communicating with the public and staff; Be able to maintain a calm and professional attitude even in the face of crisis and dramatic presentation; Ensure that work assignments and information gathered from day to day work is not shared with anyone and protects all patient and agency information; Is knowledgeable of and maintains HIPAA standards of privacy and confidentiality; Strong interpersonal communication and written skills; Able to work in different work settings and environments; Adhere to agency policy, procedures and the professional code of ethics; Basic casework skills (referrals, advocacy). EDUCATION and/or EXPERIENCE: High School Diploma or GED required; Medical Assisting Certification or working towards getting a certification is preferred; Experience working with persons in crisis is preferred OTHER SKILLS and ABILITIES: Bilingual (Chinese, Arabic and/or Spanish with English); Above average skills in language ability as well as public speaking and writing; Must have good transportation and a valid Texas Driver's license.

Full-time Description Behavioral Health Clinical and Administrative Support Specialist REPORTS TO: Behavioral Health Director EDUCATION: High School Diploma; Certified Medical Assistant preferred WORK EXPERIENCE: 4 years or more in healthcare experience preferred SALARY RANGE: $15 - $18, based on experience FLSA STATUS: Hourly - Non-exempt POSITION TYPE: Full-Time LANGUAGE: Bilingual in English and Spanish, Arabic, Chinese or other languages is required HOPE Clinic provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. JOB SUMMARY: The Behavioral Health Clinical and Administrative Support Specialist is an empathic individual with competent observational, clinical, critical thinking, communication, problem-solving and decision-making skills to meet patient needs and contribute to a positive patient care experience and work environment. Supports BH team with greeting, registration, checking in and out of patients and processing payments. Additionally, assists with processing psychotropic medication prior authorization. Takes part in the daily review and process of internal and self referrals for behavioral services. Provides coordinated care to a variety of patients enrolled in Psychiatric and Counseling services with Hope Clinic, and functions as part of the interdisciplinary care team by providing education and case management directly to patients, and support to Psychiatrists and Behavioral Providers. Performs intake triage, assists patients with mental health screenings, vitals, and referrals to labs. Coordinate with clinic managers regarding psychiatric and counseling services. MAJOR DUTIES & RESPONSIBILITIES: Greet patients, answer their questions in a friendly, professional manner. Performs registration, makes appointments, check patients in and out and process payments all within the parameter of excellent customer service; Provides office services by implementing administrative systems, procedures, monitoring administrative projects; May advocate, coordinate on behalf of patients with schools; Manages BH provider schedules to ensure department productivity; Maintains organization and patient confidentiality; Coordinates billing/credentialing issues with finance and HR department as needed; Performs intake triage, vitals, and assists patients with mental health screenings; Provides support to BH Providers and coordinates psychotropic medications requests for refill; Collects urine for drug screens, blood draws, and performs injections; Documents as appropriate vitals, screening and patient history personal information as needed; Is responsible for daily review and process referrals queue to BH services (internal and self referrals). Closes referrals and fills structured data; Responsible for prior authorization of psychotropic medications; Responsible for PMP reports from Psychiatric patients. Reports must be printed for all patients before their visit; Performs other duties as deemed necessary by supervisors; When needed and as appropriate, interview patients to determine their needs and refers them to appropriate community agencies and services (i.e. housing, legal aid, emergency shelter, domestic violence, employment, adult education, food/clothing, etc); Coordinate and arrange translation services for patient care; Coordinates all logistic support to department, including supplies and equipment; Abides and sustains workflow expectations established by supervisor; Attend on-site/off-site community engagement activities and on-site/off-site clinic events as needed; Perform other duties as assigned to support HOPE Clinic's Mission, Vision and Values. Requirements QUALIFICATION REQUIREMENTS: Ability to work independently with strong sense of focus, task-oriented; Ability to work with culturally-diverse families and communities with the ability to be culturally sensitive, appropriate and non-judgmental; Comprehends fundamental medical terminologies in medical care delivery; Previous behavioral health care or medical assistant experience preferred; Work well under pressure and maintain a consistently pleasant and professional demeanor when communicating with the public and staff; Be able to maintain a calm and professional attitude even in the face of crisis and dramatic presentation; Ensure that work assignments and information gathered from day to day work is not shared with anyone and protects all patient and agency information; Is knowledgeable of and maintains HIPAA standards of privacy and confidentiality; Strong interpersonal communication and written skills; Able to work in different work settings and environments; Adhere to agency policy, procedures and the professional code of ethics; Basic casework skills (referrals, advocacy). EDUCATION and/or EXPERIENCE: High School Diploma or GED required; Medical Assisting Certification or working towards getting a certification is preferred; Experience working with persons in crisis is preferred OTHER SKILLS and ABILITIES: Bilingual (Chinese, Arabic and/or Spanish with English); Above average skills in language ability as well as public speaking and writing; Must have good transportation and a valid Texas Driver's license. Salary Description $15 - $18, based on experience