Coordinator jobs at UTMB HEALTHCARE SYSTEMS

Minimum Qualifications: Associate's degree or equivalent; 3 years related experience. Job Description\: To manage activities for a project or program. Job Duties: Coordinator II will coordinate resources through interdisciplinary collaboration to achieve optimal patient outcomes. Coordinator II will serve as an educator and clinical resource for patients and their families. Undergo approximately one month of training at UTMB Galveston & complete required internal certification. Travel to assigned clinic; may include travel to clinics in Galveston, Beaumont, Orange and surrounding areas. Confirm patient vaccination status (with patient family, ImmTrac, EMR, etc.), determine eligibility, and obtain informed consent. Counsel patients about the importance and safety of the HPV vaccination. Determine eligibility for the federal Vaccines for Children Program and Medicaid; instruct families on this benefit. Collect contact information for patient and close acquaintances who can reach them. Administer vaccinations safely and properly as assigned. Help to obtain and store vaginal swabs. Arrange transport to Galveston for specimens. Accurately document/communicate interventions and measurements in patient clinic record. Check clinic records to update contact information as needed. Set up phone and text reminders for the patient/patient family in their preferred language for all appointments. Build Hospital Account Record (HAR) for every follow-up appointment, checking Medicaid eligibility and insurance status. Schedule/reschedule appointments as needed. Personally call patient/patient family to reschedule appointments; send letters when patients cannot be reached. Maintain accurate records of all patients approached and number of vaccines received. Collect high-quality data using patient enrollment forms and EMR systems. Accurately enter and validate data in an electronic database using all data collected at UTMB, and from ImmTrac, and update daily. Work with clinic personnel to display materials on HPV vaccination in the waiting rooms. Staff outreach events to promote the project and bring greater awareness of the HPV vaccine to the community. Attend all educational sessions and maintain sign-in sheets to track attendance. Assist with pre and post testing of educational sessions Monitor CDC information to make sure patient education materials are current. Attend weekly team meetings. Perform other duties as assigned. Preferred Qualifications: Certified Medical Assistant Salary Range: Commensurate with experience. EQUAL EMPLOYMENT OPPORTUNITY: UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

**Beaumont, Texas, United States** Clerical & Administrative Support UTMB Health Requisition # 2505496 **Minimum Qualifications:** Associate's degree or equivalent; 3 years related experience. **Job Description:** To manage activities for a project or program. **Job Duties:** Coordinator II will coordinate resources through interdisciplinary collaboration to achieve optimal patient outcomes. Coordinator II will serve as an educator and clinical resource for patients and their families. + Undergo approximately one month of training at UTMB Galveston & complete required internal certification. + Travel to assigned clinic; may include travel to clinics in Galveston, Beaumont, Orange and surrounding areas. + Confirm patient vaccination status (with patient family, ImmTrac, EMR, etc.), determine eligibility, and obtain informed consent. + Counsel patients about the importance and safety of the HPV vaccination. + Determine eligibility for the federal Vaccines for Children Program and Medicaid; instruct families on this benefit. + Collect contact information for patient and close acquaintances who can reach them. + Administer vaccinations safely and properly as assigned. + Help to obtain and store vaginal swabs. + Arrange transport to Galveston for specimens. + Accurately document/communicate interventions and measurements in patient clinic record. + Check clinic records to update contact information as needed. + Set up phone and text reminders for the patient/patient family in their preferred language for all appointments. + Build Hospital Account Record (HAR) for every follow-up appointment, checking Medicaid eligibility and insurance status. + Schedule/reschedule appointments as needed. + Personally call patient/patient family to reschedule appointments; send letters when patients cannot be reached. + Maintain accurate records of all patients approached and number of vaccines received. + Collect high-quality data using patient enrollment forms and EMR systems. Accurately enter and validate data in an electronic database using all data collected at UTMB, and from ImmTrac, and update daily. + Work with clinic personnel to display materials on HPV vaccination in the waiting rooms. + Staff outreach events to promote the project and bring greater awareness of the HPV vaccine to the community. + Attend all educational sessions and maintain sign-in sheets to track attendance. + Assist with pre and post testing of educational sessions + Monitor CDC information to make sure patient education materials are current. + Attend weekly team meetings. + Perform other duties as assigned. **Preferred Qualifications:** Certified Medical Assistant **Salary Range:** Commensurate with experience. **EQUAL EMPLOYMENT OPPORTUNITY:** UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Compensation

The Infusion Coordinator is accountable for coordination of patient scheduling, staffing to census and acuity as appropriate both clinically and financially, and infusing patients. This position provides leadership and clinical expertise on the respective shift and within the department. The Infusion Coordinator functions as clinical support for staff and is a role model of competency and professionalism. Supervisory Responsibilities: Support management team in managing department productivity/staffing and timekeeping, and coordinating department activities. Respond as departmental lead person for emergencies or disasters. Assist and support staff in responding to and problem-solving situations related to patient/ family complaints, physician concerns, risk management, associate safety, and Hospital safety. Adjust numbers of staff for census. Duties/Responsibilities: Deliver and monitor specialized infusions or injectable pharmacological treatments in the hospital setting. Monitor patients for infusion-related reactions, intervene as required, accurately document all activities/interventions, patient/family responses, medication dispensed/prescribed infusion, and submit infusion reports in a timely manner. Mix medication per policy and procedure. Promote wellness by providing patient education materials, communicating physician advice/instructions. Schedule patients to receive infusions. Assess patients and prioritize their needs. Communicate changes in condition to physician. Ensure quality and effectiveness. Participate in quality improvement initiatives. Teach patients and staff. Education will be integrated into care at all levels. Adhere to infection control/safety guidelines, and confidentiality policies. Participate in hospital committees as the department representative as needed. Make telephone follow-up phone calls to patients for patient satisfaction and post-treatment questions. May be required to float to other departments (within the scope of competency and qualifications) based on business need. May be required to be placed on-call during a regularly scheduled shift. Perform other duties as assigned. Required Skills/Abilities: Strong IV skills; infusion experience preferred Knowledge about medications to be administered Strong organization skills and time management Able to multitask and accomplish and meet timelines Professional appearance and effective communication skills Job-related Skills and Abilities: Intermediate computer skills, including but not limited to: Microsoft Office, information security, scheduling and payroll systems, electronic medical documentation, and email. Requirements Education and Experience: RN licensure BLS ACLS Minimum of 3 years nursing experience Physical and Mental Requirements: Prolonged periods of standing behind a computer or bedside. Must be able to lift up to 50 pounds at times. Must be able to navigate various departments of the organization's physical premises. Stress Level: Moderate to High OSHA Classification: Category I: Tasks that involve exposure to blood, body fluids or tissues. All procedures or other job-related tasks involve an inherent potential for mucous membrane or skin contact with blood, body fluids or tissues or a potential for spills or splashes of them are Category I tasks. Use of appropriate protective measures, such as gloves, masks, goggles, and gown are required for every employee engaged in Category I tasks.

**Galveston, Texas, United States** Clerical & Administrative Support UTMB Health Requisition # 2506603 **Minimum Qualifications:** Associates Degree or equivalent; 3 years related experience. **Preferred Qualifications:** Experience working in Behavioral Health **Job Summary:** To manage activities for a project or program. **Job Duties:** + Plans, organizes, and coordinates activities of the projects under direction of Project Manager. + Ensures the goals and objectives specified are accomplished in accordance with prescribed priorities, deadlines and funding conditions. + Coordinate activities of the projects to include project schedules, resources and communication with leadership. + Participates in outreach activities in the community. + Assist with assessment of program status and implementation of appropriate actions. + Actively participate in conferences, workshops and trainings related to projects. + Provides technical advice to assist in solving problems. + Serves as resource and subject matter expert. + Adheres to internal controls established for department. + Performs related duties as required. **Work Schedule:** Standard hospital, clinical and/or office environment. Occasional trips to outside locations. This is a partial remote position. **Salary Range:** Commensurate with experience. **EQUAL EMPLOYMENT OPPORTUNITY:** UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Compensation

**Galveston, Texas, United States** **New** Clerical & Administrative Support UTMB Health Requisition # 2506672 **Minimum Qualifications:** + Associate's degree or equivalent; 1 year of related experience. **Job Description:** To provide coordination of all phases and activities associated with special university or community programs. Job Duties: + Coordinates activities of TCHATT project related to scheduling, including scheduling appointments in Epic. + Consults with leadership to address customer concerns to determine resolution. + Interprets program and services to patient/ responsible party regarding appointment policy and guidelines. + Adheres to internal controls established for department. + Performs related duties as required. **Preferred Qualifications:** + Proficient in Word, Excel, Outlook. Strong customer service skills. **Salary Range:** Commensurate with experience **EQUIPMENT** : Standard office equipment. **WORKING ENVIRONMENT** : Standard hospital, clinical and/or office environment. **Equal Employment Opportunity** UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Compensation

Minimum Qualifications\: Bachelor's degree or equivalent in related field; 2 years related experience. To provide professional guidance, supervision, and coordination in the administrative duties of a department. Plans, organizes, and coordinates administrative duties. Utilizes AI tools to efficiently complete various office duties, enhancing productivity and workflow accuracy. Processes Travel Authorizations and travel reimbursements for faculty. Assists with Pro Card reconciliations Assists with maintaining departmental website. Submits and manages Non-PO payments and voucher requests in accordance with institutional policies Coordinates shipments and generates shipping labels as needed. Responds to emails and troubleshoots issues to ensure timely resolution. Obtains and provides requested documentation for faculty, including Tax Exempt forms, direct bill memos, itineraries, and other travel-related materials. Provides cross-coverage and administrative support to the department during staff absences. Coordinates procurement of equipment and supplies and manages all phases of acquisition cycle. Interprets rules, regulations, and policies and executes as applicable. Conducts special projects and reports. Adheres to internal controls established for department. Performs related duties as required. Salary Range: $53,280 - $66,600; Commensurate with experience. Equal Employment Opportunity UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

**Galveston, Texas, United States** Clerical & Administrative Support UTMB Health Requisition # 2506063 **Minimum Qualifications:** + Bachelor's degree or equivalent in related field; 2 years related experience. **Job Description:** To provide professional guidance, supervision, and coordination in the administrative duties of a department. **Job Duties:** **MAJOR DUTIES / CRITICAL TASKS:** + Plans, organizes, and coordinates administrative duties related to the Office of Educational Affairs (OEA) and affiliated departments as assigned by the Associate Dean, Academic Affairs and Administrative Manager + Determines work priorities and monitors progress toward work deadlines + Coordinates daily office activities or supervises as determined by management + Composes, types, and proofs finished copies of confidential correspondence + Prepares, reviews, and distributes official communications, reports, and documentation to faculty, staff and students from leadership and committee chairs + Acts as liaison with other campus departments on routine matters + Organizes and schedules appointments for assistant deans and faculty members **Salary Range:** Commensurate with experience $53,280 - $57,000 **Equal Employment Opportunity** UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Compensation

To provide professional guidance, supervision, and coordination in the administrative duties of a department. MAJOR DUTIES / CRITICAL TASKS: Plans, organizes, and coordinates administrative duties related to the Office of Educational Affairs (OEA) and affiliated departments as assigned by the Associate Dean, Academic Affairs and Administrative Manager Determines work priorities and monitors progress toward work deadlines Coordinates daily office activities or supervises as determined by management Composes, types, and proofs finished copies of confidential correspondence Prepares, reviews, and distributes official communications, reports, and documentation to faculty, staff and students from leadership and committee chairs Acts as liaison with other campus departments on routine matters Organizes and schedules appointments for assistant deans and faculty members Salary Range: Commensurate with experience $53,280 - $57,000 Equal Employment Opportunity UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

**Galveston, Texas, United States** Clerical & Administrative Support UTMB Health Requisition # 2506318 **Required Education/Experience:** Bachelors degree or equivalent and two years of experience. **Preferred Qualifications:** Two years experience in an administrative support role. + **Preferred Skills/Competency:** + Good verbal and written communication + Experience working with Kronos, PeopleSoft , Power, AMCOM, SharePoint, and QGenda + Proficiency in Microsoft Office Suite, including Word, PowerPoint, Excel **Job Summary:** To manage, coordinate, and directly support the administrative and business management, and/or staff activities within the Division of Maternal Fetal Medicine. **Job Duties:** **Administrative** + Provides high level of administrative support to the division of Maternal Fetal Medicine faculty including Division Chief + Responsible for gathering faculty/NP/fellow availability for the MFM clinic and call schedules. Creates and provides a template of availability and checks schedule draft for any mistakes or conflicts. Distributes final schedule and keeps track of ongoing schedule changes as well as communicates those changes with support staff, faculty, and RMCHP Clinic managers. Assists faculty in finding coverage for clinical/call assignments when needed. + Compiles data/reports each month for each faculty/fellow clinical/call coverage to ensure required FTEs are met. + Independently composes and distributes monthly high-risk nurse practitioner postpartum weekend/holiday rounding schedule. + Responsible for assigning faculty and/or fellows to the monthly L&D Nurse Strip Rounds lecture. + KRONOS Timekeeping for Division of Maternal Fetal Medicine faculty, and staff. + Assists with the recruitment process and new hire activities. + Processes exit checklists for employee departures, ensuring UTMB equipment is returned, and proper checklist processes are followed for Division of Maternal Fetal Medicine. + Coordinates all aspects of visiting faculty, including approvals, travel, meeting itinerary, etc. + Maintains updated CV/Bio sketch for Division Chief, assigned faculty, and high-risk providers + Maintains records of current license, certifications, and malpractice insurance + Maintains assigned faculty CME's/CEU's + Schedules, coordinates, and organizes appointments, meetings, and rooms. + Maintains Outlook calendars for MFM Faculty including clinical assignments, lectures, meetings. + Coordinates meeting notifications and prepares agendas. + Responsible for drafting/distributing notes for the monthly division meeting. + Responsible for assisting assigned faculty and high-risk nurse practitioners with Medical Staff Reappointments and licensure renewals. + Process invoices, NON-PO/PO, order supplies, payment to outside vendors that provide services. + Arranges travel for assigned faculty including obtaining prior approvals, conference registration, flights, hotel, mileage, per diem and all pre- and post- travel reimbursements and accommodations + Process payments for multiple faculty members annual memberships + Performs miscellaneous clerical tasks, such as making copies, filing, faxing information, and maintaining area bulletin boards + Acts as liaison with internal and external Departments. + Serves as liaison with other Processes/Departments and agencies regarding inventory control, building services, equipment, and maintenance repair, purchasing, safety, and other administrative matters. + Performs related duties as required + Responsible for executing with minimal direction, administrative duties at the highest level while exercising considerable discretion and judgment + Oversees and supervises all business and administrative activities relating to the division + Manages and directs administrative duties and determines work priorities + Ensure smooth and seamless service in the faculty's office, managing day-to-day activities + Ability to think independently and make decisions as necessary **Financial** + Maintains spreadsheet of expenditures for assigned faculty accounts + Monitors the M&O budgets + Managing divisional inventory **Salary Range:** Commensurate with experience. **EQUAL EMPLOYMENT OPPORTUNITY:** UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Compensation

**Galveston, Texas, United States** Clerical & Administrative Support UTMB Health Requisition # 2506308 **Minimum Qualifications:** Associate's degree or equivalent; 3 years related experience Manage activities for a project or program. + Provides administrative support to faculty, APPS, and staff in support of the Departments goals and objectives including but not limited to confidential and daily correspondence, updating faculty curriculum vitae, maintaining office files and records, scheduling meetings, preparing meeting agendas, and coordinating teaching materials as needed. + Coordinate and process clinical and research faculty travel arrangements and reimbursements, as well as non-PO vouchers, purchase orders, and internal billing requests, ensuring compliance with current UTMB Guidelines. + Composes correspondence and memorandums in appropriate business letter format including proofreading all completed assignments for grammar, format, and structure. + Work in tandem with other department personnel and provide coverage for other departmental areas, daily. + Ensures QGenda and AMCOM call schedules are entered in each month. + Performs routine administrative tasks as assigned. Examples may include ordering supplies, processing invoices, filing reports, managing special projects, making copies, filing, answering phone calls, etc. + Sorts, stamps, and distributes incoming mail and prepares outgoing mail. + Provide timekeeping assistance for Divisional personnel. + Interprets and executes rules, regulations, and policies, as applicable, and adheres to internal controls established by Department. + Works cooperatively and collaboratively with Department leadership and staff to create a high-functioning team that sets and achieves goals. + Supports the Department by performing all other duties as assigned. **Salary Range:** Commensurate with experience. **EQUAL EMPLOYMENT OPPORTUNITY:** UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Compensation

Minimum Qualifications: Bachelor's degree or equivalent in related field; 2 years related experience. To provide professional guidance, supervision, and coordination in the administrative duties of a department. Job Duties: Executes, with minimal direction, including managing time-critical, sensitive, and/or confidential information, plans, organizes, and coordinates administrative duties for the Department of Surgery, Division of General Elective Surgery. Provides administrative support to faculty, and staff in support of the Department's goals and objectives including but not limited to confidential and daily correspondence, updating faculty curriculum vitae, maintaining office files and records, scheduling meetings, preparing meeting agendas, and coordinating teaching materials as needed. This position also provides administrative support to the LSTAR (Laboratory for Surgical Training, Assessment & Research) program within the Department of Surgery. Coordinates and processes employee travel arrangements, reimbursements, as well as non-PO vouchers and internal billing requests, and ensures all Departmental bills are paid on time, ensuring compliance with current Departmental and Institutional policies and procedures. Provides back-up administrative support to the Department as needed. Assists with departmental purchasing of office supplies, and other approved items as needed. Helps with reappointments/ credentialing for all faculty ensuring that their paperwork is completed ahead of the deadlines in order to maintain UTMB privileges. Supports and coordinates educational activities within the Department. Collaborates with internal and external entities as needed. Answers phones and responds to correspondence. Works cooperatively and collaboratively with other leaders and staff members to create a high-functioning team that sets and achieves goals. Composes correspondence and memoranda in appropriate business letter format including proofreading all completed assignments for grammar, format, and structure. Performs miscellaneous clerical tasks, such as making copies, filing, faxing information, and maintaining area bulletin boards. Ensures AMCOM Call and QGenda Schedules are entered in each month. Sorts, stamps, and distributes incoming mail and prepares outgoing mail. Supports the Department by performing all other duties as assigned. Adheres to internal controls and reporting structure. Preferred Qualifications\: Incumbent must show ability to work with all levels of management, faculty, and staff. Knowledge and experience working with Excel spreadsheets. Familiar with Microsoft Office, PeopleSoft, Kronos Timekeeping System, and Epic EMR. Must possess excellent verbal, written, organizational, and interpersonal skills. Ability to multi-task to support diverse areas within the administrative team. Prior administrative support experience. Salary Range\: Commensurate with experience EQUAL EMPLOYMENT OPPORTUNITY: UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

EQUAL EMPLOYMENT OPPORTUNITY: UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Minimum Qualifications\: Associate's degree or equivalent; 3 years related experience Job Summary\: Manage activities for a project or program. Job Duties: Provides administrative support to faculty, APPS, and staff in support of the Departments goals and objectives including but not limited to confidential and daily correspondence, updating faculty curriculum vitae, maintaining office files and records, scheduling meetings, preparing meeting agendas, and coordinating teaching materials as needed. Coordinate and process clinical and research faculty travel arrangements and reimbursements, as well as non-PO vouchers, purchase orders, and internal billing requests, ensuring compliance with current UTMB Guidelines. Composes correspondence and memorandums in appropriate business letter format including proofreading all completed assignments for grammar, format, and structure. Work in tandem with other department personnel and provide coverage for other departmental areas, daily. Ensures QGenda and AMCOM call schedules are entered in each month. Performs routine administrative tasks as assigned. Examples may include ordering supplies, processing invoices, filing reports, managing special projects, making copies, filing, answering phone calls, etc. Sorts, stamps, and distributes incoming mail and prepares outgoing mail. Provide timekeeping assistance for Divisional personnel. Interprets and executes rules, regulations, and policies, as applicable, and adheres to internal controls established by Department. Works cooperatively and collaboratively with Department leadership and staff to create a high-functioning team that sets and achieves goals. Supports the Department by performing all other duties as assigned. Salary Range: Commensurate with experience.

Required Education/Experience: Bachelors degree or equivalent and two years of experience. Preferred Qualifications\: Two years experience in an administrative support role. Preferred Skills/Competency: Good verbal and written communication Experience working with Kronos, PeopleSoft , Power, AMCOM, SharePoint, and QGenda Proficiency in Microsoft Office Suite, including Word, PowerPoint, Excel Job Summary\: To manage, coordinate, and directly support the administrative and business management, and/or staff activities within the Division of Maternal Fetal Medicine. Job Duties: Administrative Provides high level of administrative support to the division of Maternal Fetal Medicine faculty including Division Chief Responsible for gathering faculty/NP/fellow availability for the MFM clinic and call schedules. Creates and provides a template of availability and checks schedule draft for any mistakes or conflicts. Distributes final schedule and keeps track of ongoing schedule changes as well as communicates those changes with support staff, faculty, and RMCHP Clinic managers. Assists faculty in finding coverage for clinical/call assignments when needed. Compiles data/reports each month for each faculty/fellow clinical/call coverage to ensure required FTEs are met. Independently composes and distributes monthly high-risk nurse practitioner postpartum weekend/holiday rounding schedule. Responsible for assigning faculty and/or fellows to the monthly L&D Nurse Strip Rounds lecture. KRONOS Timekeeping for Division of Maternal Fetal Medicine faculty, and staff. Assists with the recruitment process and new hire activities. Processes exit checklists for employee departures, ensuring UTMB equipment is returned, and proper checklist processes are followed for Division of Maternal Fetal Medicine. Coordinates all aspects of visiting faculty, including approvals, travel, meeting itinerary, etc. Maintains updated CV/Bio sketch for Division Chief, assigned faculty, and high-risk providers Maintains records of current license, certifications, and malpractice insurance Maintains assigned faculty CME's/CEU's Schedules, coordinates, and organizes appointments, meetings, and rooms. Maintains Outlook calendars for MFM Faculty including clinical assignments, lectures, meetings. Coordinates meeting notifications and prepares agendas. Responsible for drafting/distributing notes for the monthly division meeting. Responsible for assisting assigned faculty and high-risk nurse practitioners with Medical Staff Reappointments and licensure renewals. Process invoices, NON-PO/PO, order supplies, payment to outside vendors that provide services. Arranges travel for assigned faculty including obtaining prior approvals, conference registration, flights, hotel, mileage, per diem and all pre- and post- travel reimbursements and accommodations Process payments for multiple faculty members annual memberships Performs miscellaneous clerical tasks, such as making copies, filing, faxing information, and maintaining area bulletin boards Acts as liaison with internal and external Departments. Serves as liaison with other Processes/Departments and agencies regarding inventory control, building services, equipment, and maintenance repair, purchasing, safety, and other administrative matters. Performs related duties as required Responsible for executing with minimal direction, administrative duties at the highest level while exercising considerable discretion and judgment Oversees and supervises all business and administrative activities relating to the division Manages and directs administrative duties and determines work priorities Ensure smooth and seamless service in the faculty's office, managing day-to-day activities Ability to think independently and make decisions as necessary Financial Maintains spreadsheet of expenditures for assigned faculty accounts Monitors the M&O budgets Managing divisional inventory Salary Range: Commensurate with experience. EQUAL EMPLOYMENT OPPORTUNITY: UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

EQUAL EMPLOYMENT OPPORTUNITY: UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Minimum Qualifications\: Associate's degree or equivalent and three years related experience. Job Summary\: To manage activities for a project or program. Job Duties: Plans, directs, and coordinates activities of a program directly related to management or general business operation. Insures the goals and objectives specified are accomplished in accordance with prescribed priorities, deadlines and funding conditions. Determines methods and procedures for program, staffing requirements, budget and resources. Assess program status and implements appropriate actions. Delegates activities of support staff. Provides technical advice to assist in solving problems. Serves as resource and subject matter expert. Adheres to internal controls and reporting structure. Salary Range: Commensurate with experience.

**Galveston, Texas, United States** Nursing & Care Management UTMB Health Requisition # 2503939 **REQUIRED EDUCATION / EXPERIENCE:** RN with Bachelor's in Nursing and four (4) years clinical experience, including two (2) years progressive management experience, and approved specialty certification. Must possess and maintain a current license or valid permit to practice in Texas. **_JOB SUMMARY:_** To direct and facilitate the flow of patient care activities of assigned preoperative service(s) to ensure optimal quality, cost, and service outcomes. Possesses the clinical skills to serve as a resource for assigned service(s). **_ESSENTIAL JOB FUNCTIONS:_** - Assumes a leadership role in the planning for the assigned service(s). - Coordinates and directs the patient care operations of the assigned service(s). - Supervises personnel effectively, and analyzes workload and skill requirement to meet care needs for assigned service(s). - Actively participates in completion of annual staff evaluations. - Assists nursing personnel in identifying and resolving patient and family needs. - Assesses patients and identifies actual and potential nursing patient care needs across the continuum of care, using specialized knowledge and skills. - Applies advanced knowledge to plan, prioritize, individualize and manage appropriate age, specialty and culturally sensitive care across the continuum for identified patient group. - Delivers appropriate age, specialty and culturally sensitive nursing care to identified patient group(s) integrating a holistic approach. - Consistently completes accurate, concise and legible documentation on all patient, unit and hospital records. - Performs documentation and charge audits. - Continuously researches and evaluates new and existing products and equipment for cost effectiveness and patient safety. - Monitors, maintains and assesses par levels for specialty supplies. - Collaborates with department leadership in determining and obtaining equipment instrumentation and supplies needed in the performance of patient care. - Actively serves as a patient/family advocate, consistently focuses on patient/family rights and meeting their individual needs, and facilitates the maintenance of ethical practice. - Demonstrates acknowledgment of patient/family readiness to learn and implements teaching strategies across the care continuum. - Promotes and practices positive guest and peer relations. **Salary Range:** Salary to commensurate experience. **Equal Employment Opportunity** UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Compensation

REQUIRED EDUCATION / EXPERIENCE: RN with Bachelor's in Nursing and four (4) years clinical experience, including two (2) years progressive management experience, and approved specialty certification. Must possess and maintain a current license or valid permit to practice in Texas. JOB SUMMARY: To direct and facilitate the flow of patient care activities of assigned preoperative service(s) to ensure optimal quality, cost, and service outcomes. Possesses the clinical skills to serve as a resource for assigned service(s). ESSENTIAL JOB FUNCTIONS: - Assumes a leadership role in the planning for the assigned service(s). - Coordinates and directs the patient care operations of the assigned service(s). - Supervises personnel effectively, and analyzes workload and skill requirement to meet care needs for assigned service(s). - Actively participates in completion of annual staff evaluations. - Assists nursing personnel in identifying and resolving patient and family needs. - Assesses patients and identifies actual and potential nursing patient care needs across the continuum of care, using specialized knowledge and skills. - Applies advanced knowledge to plan, prioritize, individualize and manage appropriate age, specialty and culturally sensitive care across the continuum for identified patient group. - Delivers appropriate age, specialty and culturally sensitive nursing care to identified patient group(s) integrating a holistic approach. - Consistently completes accurate, concise and legible documentation on all patient, unit and hospital records. - Performs documentation and charge audits. - Continuously researches and evaluates new and existing products and equipment for cost effectiveness and patient safety. - Monitors, maintains and assesses par levels for specialty supplies. - Collaborates with department leadership in determining and obtaining equipment instrumentation and supplies needed in the performance of patient care. - Actively serves as a patient/family advocate, consistently focuses on patient/family rights and meeting their individual needs, and facilitates the maintenance of ethical practice. - Demonstrates acknowledgment of patient/family readiness to learn and implements teaching strategies across the care continuum. - Promotes and practices positive guest and peer relations. Salary Range: Salary to commensurate experience. Equal Employment Opportunity UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

**Galveston, Texas, United States** **New** Business, Managerial & Finance UTMB Health Requisition # 2505377 **EDUCATION & EXPERIENCE:** **Minimum Qualifications:** + Associates degree and 3 plus years related experience in admissions, patient access, or revenue cycle registration OR + 7 years related experience in billing, financial screening/clearance, insurance verification, collections, or procedural scheduling. **JOB SUMMARY:** This position facilitates access to UTMB procedural services for new and returning patients, coordinates financial arrangements including financial screening; and communicates with patients, referral sources, and the treatment team regarding patient access and financial issues. This position will financially clear outpatient procedures and will perform scheduling functions for all required appointments including pre- and post-procedure services. Serves as a liaison and information resource for physicians, revenue cycle, nursing support staff, coworkers, admissions, peri-op services, and patients. **ESSENTIAL JOB FUNCTIONS:** + Responsible for coordination of financial clearance and patient registration activities, as well as scheduling of outpatient procedures. + Performs tasks related to procedural scheduling for services. Tasks include verifying benefits, securing authorizations, updating information in EPIC, patient estimates, and communicating with patients regarding their of out of pocket costs related to appointments and surgeries including information about financial assistance. In addition, this position will perform scheduling tasks for assigned providers and services, which includes understanding of physician preferences and surgical patterns. + Obtains and verifies all patient demographics, insurance coverage and benefits, secures authorization and/or referral, and obtains patient estimates for all services. Secures payment of patient liability prior to patient's arrival for scheduled service. + Facilitates communication with patients regarding procedure information, benefit information, financial information and responsibility, check-in times, NPO instructions and other information related to scheduled procedures. + Triages and accurately documents telephone calls from patients including complaints, general information inquiries, and urgent health care concerns. Delivers such information or requests promptly to the appropriate providers or their designees. + Serves as information resources for patients, physicians, nurses, and other health care professionals by providing accurate and currently applicable information to accomplish patient satisfaction and maximum reimbursement. + Meets minimum job performance standards for successful probationary and annual review, or as needed on an individual basis. + Demonstrates ability to maintain Registration Quality Assurance (Q/A) and productivity expectations as defined by specific departmental area as measured monthly and annually on performance review, scoring includes any errors reported via internal and outside sources not included in random Q/A process. + Ability to manage multiple priorities, prioritize workload, meet deadlines and meet urgent patient, physician and system needs. + Excellent Customer Service Skills. Provides high quality customer service to both external and internal customers that meet or exceed the service standards of the health care industry. This duty includes prompt and professional communication efforts, face-to-face customer contact skills, flexible coverage of internal service needs and the continuous application of process improvement methods and skills for office services **Marginal or Periodic Functions:** + Adheres to internal controls and reporting structure. + Performs related duties as required **WORKING ENVIRONMENT/EQUIPMENT:** Standard hospital, clinical, laboratory and/or office environments. **Equal Employment Opportunity** UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Compensation

Equal Employment Opportunity UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Minimum Qualifications • Associates degree and 3 plus years related experience in admissions, patient access, or revenue cycle registration or • 7 years related experience in billing, financial screening/clearance, insurance verification, collections, or procedural scheduling. Job Summary This position facilitates access to UTMB procedural services for new and returning patients, coordinates financial arrangements including financial screening; and communicates with patients, referral sources, and the treatment team regarding patient access and financial issues. This position will financially clear outpatient procedures and will perform scheduling functions for all required appointments including pre- and post-procedure services. Serves as a liaison and information resource for physicians, revenue cycle, nursing support staff, coworkers, admissions, peri-op services, and patients. Essential Job Functions • Responsible for coordination of financial clearance and patient registration activities, as well as scheduling of outpatient procedures. • Performs tasks related to procedural scheduling for services. Tasks include verifying benefits, securing authorizations, updating information in EPIC, patient estimates, and communicating with patients regarding their of out-of-pocket costs related to appointments and surgeries including information about financial assistance. In addition, this position will perform scheduling tasks for assigned providers and services, which includes understanding of physician preferences and surgical patterns. • Obtains and verifies all patient demographics, insurance coverage and benefits, secures authorization and/or referral and obtains patient estimates for all services. Secures payment of patient liability prior to patient's arrival for scheduled service. • Facilitates communication with patients regarding procedure information, benefit information, financial information and responsibility, check-in times, NPO instructions and other information related to scheduled procedures. • Triages and accurately documents telephone calls from patients including complaints, general information inquiries, and urgent health care concerns. Delivers such information or requests promptly to the appropriate providers or their designees. • Serves as information resources for patients, physicians, nurses, and other health care professionals by providing accurate and currently applicable information to accomplish patient satisfaction and maximum reimbursement. Job Description • Meets minimum job performance standards for successful probationary and annual review, or as needed on an individual basis. • Demonstrates ability to maintain Registration Quality Assurance (Q/A) and productivity expectations as defined by specific departmental area as measured monthly and annually on performance review, scoring includes any errors reported via internal and outside sources not included in random Q/A process. • Ability to manage multiple priorities, prioritize workload, meet deadlines and meet urgent patient, physician and system needs. • Excellent Customer Service Skills. Provides high quality customer service to both external and internal customers that meet or exceed the service standards of the health care industry. This duty includes prompt and professional communication efforts, face-to-face customer contact skills, flexible coverage of internal service needs and the continuous application of process improvement methods and skills for office services. Marginal or Periodic Functions • Adheres to internal controls and reporting structure. • Performs related duties as required. Salary Range Actual salary commensurate with experience.

EDUCATION & EXPERIENCE Minimum Qualifications: Associate's degree in Nursing Three (3) years of inpatient experience in a hospital environment Preferred Qualifications: Bachelor's degree in Nursing JOB DESCRIPTION Scope/Function\: The Patient Transfer Coordinator Nurse facilitates patient throughput between all UTMB campuses and non UTMB hospitals ensuring appropriate bed placement and MD to MD recorded conference while adhering to EMTALA regulations and hospital guidelines. LICENSES, REGISTRATIONS OR CERTIFICATIONS Required: Valid State of Texas Professional Nursing (RN) License BLS Shift\: 3 PM - 11 PM (rotating weekends) Equal Employment Opportunity UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.