What does a vault clerk do?
A vault clerk's major duty is to count and handle money and to verify amounts and signatures. They may also be in charge of receiving and recording transactions, restocking the ATM when it is empty, and checking securities against loan specifications. Furthermore, they may have to sort and count currency and check deposits that are received by banks, ATMs, and commercial customers.
Vault clerk responsibilities
Here are examples of responsibilities from real vault clerk resumes:
- Create and manage tasks assign relating to payment errors or missing EOB's.
- Manage A/R transactions, prepare weekly account reconciliation's, perform research/ adjustments on A/P and A/R discrepancy accounts.
- Maintain control of large sums of currency and coin.
- Encode checks for bank deposit and input all register tenders into Costco's AS400 program for proper accountability.
- Convert currency for gaming patrons using coins.
- Encode the amounts on the debits and credits.
- Load and unload coin boxes and money bags for shipment.
- Calculate check figures using processing system and NCR machine encoding.
- Train and assist employees to improve productivity and NSF payment collection.
- Perform removal and rotation of cash, coin and chip inventories.
- Encode batch tickets per cash letter information prepare for high speed sort.
- Monitor net debit cap at DTC and prepare intraday wires as needed.
- Process explanation of benefits (EOB's) that are downloaded or partially paid.
- Input checks deposits through a CRT terminal and proof bundles of work against cash letters.
- Set up receivables and mail invoices, process invoice payments and manual fees in SEI.
Vault clerk skills and personality traits
We calculated that 30% of Vault Clerks are proficient in Data Entry, Bank Deposits, and Serial Numbers. They’re also known for soft skills such as Communication skills, Customer-service skills, and Math skills.
We break down the percentage of Vault Clerks that have these skills listed on their resume here:
- Data Entry, 30%
Performed cash desk applications including data entry, bookkeeping and bank reconciliations.
- Bank Deposits, 17%
Validate and organized bank deposits and withdrawals.
- Serial Numbers, 11%
Count items, record amounts and serial numbers, sign and date receipts and manifests.
- Check Deposits, 10%
Processed cash and check deposits effectively and accurately.
- Financial Institutions, 4%
Secure and organize cash parcel inventory for delivery to various customers and financial institutions.
- ATM, 4%
Provided security for ATM technicians at different locations.
Common skills that a vault clerk uses to do their job include "data entry," "bank deposits," and "serial numbers." You can find details on the most important vault clerk responsibilities below.
Communication skills. One of the key soft skills for a vault clerk to have is communication skills. You can see how this relates to what vault clerks do because "material recording clerks are frequently in contact with suppliers, vendors, or managers and need to convey their company’s needs effectively." Additionally, a vault clerk resume shows how vault clerks use communication skills: "cash handling leder dalancing data entry customer service communication"
Customer-service skills. Another soft skill that's essential for fulfilling vault clerk duties is customer-service skills. The role rewards competence in this skill because "material recording clerks may interact with customers in order to respond to problems or complaints." According to a vault clerk resume, here's how vault clerks can utilize customer-service skills in their job responsibilities: "perform data entry activities of incoming credit card receipts and process charge backs to customers as needed. "
Math skills. vault clerks are also known for math skills, which are critical to their duties. You can see how this skill relates to vault clerk responsibilities, because "material recording clerks may need to calculate shipping costs or take measurements." A vault clerk resume example shows how math skills is used in the workplace: "checked figures, postings and documents for correct entry, mathematical accuracy, and proper codes. "
Detail oriented. For certain vault clerk responsibilities to be completed, the job requires competence in "detail oriented." The day-to-day duties of a vault clerk rely on this skill, as "material and product inspecting clerks must pay attention to detail when checking items for defects, some of which are small and difficult to spot." For example, this snippet was taken directly from a resume about how this skill applies to what vault clerks do: "light computer work and data entry following specific directions and details with completing the filing process. "
The three companies that hire the most vault clerks are:
- GardaWorld Federal Services4 vault clerks jobs
- Randstad North America, Inc.2 vault clerks jobs
- Choctaw Nation Of Oklahoma2 vault clerks jobs
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Compare different vault clerks
Vault clerk vs. Shipping
When it comes to shipping, a worker is primarily in charge of processing deliveries while ensuring accuracy and timeliness. One of their responsibilities revolves around processing information, maintaining an accurate record of all transactions, inspecting goods, and organizing an efficient transport of goods. There are also instances when they must handle issues and inquiries, track orders, reach out to clients, and coordinate with other logistics personnel. Furthermore, it is essential to adhere to all the policies and standards of the company.
These skill sets are where the common ground ends though. The responsibilities of a vault clerk are more likely to require skills like "data entry," "ladders," "bank deposits," and "serial numbers." On the other hand, a job as a shipping requires skills like "customer service," "pallets," "electric pallet jack," and "shipping receiving." As you can see, what employees do in each career varies considerably.
Shippings earn the highest salaries when working in the finance industry, with an average yearly salary of $35,592. On the other hand, vault clerks are paid more in the retail industry with an average salary of $36,193.The education levels that shippings earn slightly differ from vault clerks. In particular, shippings are 1.1% less likely to graduate with a Master's Degree than a vault clerk. Additionally, they're 0.0% more likely to earn a Doctoral Degree.Vault clerk vs. Receiving lead
A Receiving Lead's job covers the direction and coordination of receiving and other warehouse processes under the established operating operations. Receiving leads provide the work assignments of their staff daily. They train new and existing employees on the techniques and procedures used in completing work assignments. It is their job to operate pallet jacks, lift trucks, and any other equipment to move parts to their proper locations and load and unload steel trucks whenever necessary.
While some skills are similar in these professions, other skills aren't so similar. For example, resumes show us that vault clerk responsibilities requires skills like "data entry," "ladders," "bank deposits," and "serial numbers." But a receiving lead might use other skills in their typical duties, such as, "shipping receiving," "customer service," "sales floor," and "safety procedures."
On average, receiving leads earn a higher salary than vault clerks. Some industries support higher salaries in each profession. Interestingly enough, receiving leads earn the most pay in the technology industry with an average salary of $40,734. Whereas vault clerks have higher pay in the retail industry, with an average salary of $36,193.In general, receiving leads achieve similar levels of education than vault clerks. They're 0.7% more likely to obtain a Master's Degree while being 0.0% more likely to earn a Doctoral Degree.Vault clerk vs. Shipping and receiving coordinator
A Shipping and Receiving Coordinator oversees the shipment and deliveries of products in a warehouse or organization. One must have an efficient organization, and communication skills as most of the duties include shipping and receiving merchandise and maintain accurate and proactive control of inventory. Additionally, a Shipping and Receiving Coordinator can have different tasks such as loading and unloading products, stacking up shelves and keeping it up to the standards of company policies, inspect the merchandise, and communicate with customers.
There are many key differences between these two careers, including some of the skills required to perform responsibilities within each role. For example, a vault clerk is likely to be skilled in "data entry," "ladders," "bank deposits," and "serial numbers," while a typical shipping and receiving coordinator is skilled in "shipping receiving," "pallets," "load trucks," and "part numbers."
Shipping and receiving coordinators earn the best pay in the manufacturing industry, where they command an average salary of $34,535. Vault clerks earn the highest pay from the retail industry, with an average salary of $36,193.Most shipping and receiving coordinators achieve a similar degree level compared to vault clerks. For example, they're 1.2% less likely to graduate with a Master's Degree, and 0.0% less likely to earn a Doctoral Degree.Vault clerk vs. Shipping and receiving associate
Usually, shipping and receiving associates work in retail or a warehouse to manage the incoming and outgoing materials and products. Shipping and receiving associates keep records of all the materials received and shipped. They develop the mailing labels as well as the shipping documents. It is their job to make sure that orders are filled appropriately. The skills necessary for this job include basic math, communication, organization, and attention to detail.
Types of vault clerk
Updated January 8, 2025
