Administrative Assistant jobs at Veolia Environmental Services North America

The Fort Bliss Army Community Service (ACS) provides programs tailored to the Solider and Family members needs from Family readiness to financial health and everything in between. ACS helps maintain community readiness and resiliency through a wide range of educational opportunities, special events, individualized counseling services, and other offerings. We help Soldiers and their Family members from their first assignments all the way to separation or retirement as well as retirees, veterans, Active service Reservists and the entire Fort Bliss/El Paso community. The DysTech ACS Fort Bliss Administrative Assistant will be responsible in providing front-line customer services for our clients: Soldiers and their Families, Retirees, veterans, reservist as well as for the ACS program as to which they are assigned. This role requires a friendly and energetic team-player. Daily tasks include basic receptionist and administrative tasks, such as taking messages and filing. Knowledge of IAW AR 25-50 is preferred. RESPONSIBILITIES: Tasks include but are not limited to: Perform reception duties, i.e., greet visitors, answer and direct telephone calls, screening and directing visitors. Provide front-line information on family support issues and services to include front desk, information tables, briefings and overviews as needed. Basic administrative duties such as print copies, fax, and filing. Input data into database and submit monthly reports to ensure compliance with regulatory, relevant policies and procedures. Maintain ACS program calendars to include scheduling trainings/courses, coordinating facilities, preparing instructional materials, assisting in setting- up classrooms, scheduling clients. REQUIREMENTS: Associate degree (REQUIRED) Minimum of one year of experience working in a Military Family Support Center or civilian social service agency service Military Families. (Required) Working knowledge Family violence dynamics: safety planning, risk assessments and local community resources. (Required) Working Knowledge of the Microsoft Office suite (Required) Ability to successfully pass both state and federal government background checks (Required) Knowledge of Army Community Service programs (Preferred) Be available to work hours or weekends not within the scope of the office business hours. (Preferred) Ability to lift 20lbs, stand for periods of time. (Preferred) Our ideal candidate meets the following: Organized and excellent time management skills with the ability to multi-task with working knowledge of Microsoft Office programs to include Microsoft Outlook, Excel, and Word. Work with diverse clients in a fast-paced environment and maintain a cheerful personality. Able to work with little or no supervision. Ability to demonstrate understanding, sensitivity, and empathy for clients. Ability to work effectively with individuals and Families from diverse racial, ethnic, and socioeconomic backgrounds. Understanding of the military and DOD. Must have individual and reliable transportation and willing to travel within an estimated 20- mile radius of the assigned installation. PAY: $13.73/hr + $4.93/hr in Health & Welfare payment **This is a civilian position and doesn't require enlistment**

Salary: $20.78 - $31.16 per hour This position performs specialized office support by acting as an executive concierge and first point of contact to guests at the TRWD Administration Building. They must always uphold company culture while making guests feel welcomed and valued. This position must be energetic, enthusiastic, personable, and have a professional and polished appearance and demeanor. Secondary functions may include duties including, but not limited to, conducting detailed research, providing project and event support. This position will also support the Executive Team by submitting staff reimbursements, AP paperwork, serving as procurement card, travel and meeting coordinator. Job Description Essential Functions and Responsibilities: The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position. Primary Functions and Responsibilities: Providing personalized and welcoming customer service for those guests of the TRWD Administrative Building. This includes but is not limited to, research to appropriately personalize greetings and conversations, assisting and directing guests, ensuring that their visit to TRWD is pleasant, professional and engaging. Demonstrate exemplary customer service and professionalism at all times Demonstrate initiative and resourcefulness by quickly understanding expectations, anticipating needs, and independently managing the details of tasks. Reliable in taking assignments and moving them forward without constant guidance, while still keeping stakeholders informed. Possess a high level of professionalism in actions and appearance Secondary Functions and Responsibilities: Support the Executive Assistant in the support of the Executive Team, which may include but is not limited to: travel coordination (obtain approvals, flight, hotel, car rental, conference registration, per diem and expense reimbursement for select staff), procurement card coordination, (track and reconcile receipts, enter data in Workday) accounts payable and reimbursements; various coordination and administrative support as needed Assist with the meeting scheduling and coordinating of the Executive Team Cross train select Administrative Services staff to provide professional concierge services Meeting and event coordination including planning and implementation Ability to problem solve and identify opportunities for innovative solutions Coordinate assigned special projects which may be on-going or short-term Assist and support budget entry and reporting as assigned Provide backup support to Administrative Services team as assigned: including, but not limited to, answering phones, courier services and meeting/catering setups Maintain familiarity with strategic District levels of service Continuous improvement monitoring and innovation efforts Perform other duties as required Required Experience: Must have welcoming, professional demeanor and appearance Two (2) to four (4) years of administrative professional experience Proficiency in MS Office products such as Word, Excel, and other database applications Excellent communication skills including phone and email etiquette Must be flexible, personal, positive and cooperative Solid work ethic, attention to detail, initiative and resourcefulness Must be able to prioritize duties Desired Experience: Six (6) or more years of administrative professional (hospitality or executive) experience Advanced Excel experience SharePoint experience Budgeting reporting experience Required Education/Certification/License: Bachelor's Degree OR High School Diploma/GED plus 4 years of professional or similar experience Valid Texas driver's license Desired Education/Certification/License: Bachelor's or Associate's degree from an accredited university in related field Success Factors/Job Competencies: Dependability - reliable in attendance, punctuality and trustworthy in word and action Detail oriented - conscious effort to focus on impactful specifics Organization - plans, implements and follows up on multiple projects and reports Initiative - identifies problems, recommends solutions and implements new processes Time Management - prioritizes tasks as needed to complete on time Comprehension - understands information verbally and in written form Writing - compose e-mails, letters, etc. using correct spelling and grammar Communication - uses verbal and written tools effectively Support - maintains a strong customer service ethic in all interactions Physical Demands and Work Environment The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical demands: While performing duties of job, employee is occasionally required to stand, walk, sit, and use hand to finger, handle, or feel objects, tools, or controls, reach with hands and arms, balance, stoop, talk or hear. Employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work environment: While performing the duties of this job, the employee typically resides within an office or cubicle and may have occasional field work that will expose the employee to weather conditions prevalent at the time.

Every Tarian Teammate contributes significantly to our mission. Whether you are a frontline employee or work behind the scenes, you are the reason why Tarian is TRUSTED TO PROTECT. You are a member of a diverse team working in an inclusive and dynamic environment. You will provide direct security and related public services. Compensation: $20.60 Benefits: Our full-time positions offer role specific on-the-job training, career paths, and a full range of benefits: * Medical, Dental, and Vision Insurance * Supplemental Medical Reimbursement Plans * Paid Time Off & Paid Holidays* * 401k Plan & Free Retirement Planning Consulting * Short-term & Long-term Disability Income Protection Benefits * Life Insurance for Teammate and Family * Employee Assistance Program * Recognition & Reward Program * Perks Discount Programs with 3,000 free classes from yoga to financial wellness * Wellness Program * Pet Insurance POSITION SUMMARY: The administrative scheduler provides high-level administrative and scheduling support to the Tarian program. This position will be responsible for performing a variety of administrative duties to ensure efficient operation of the site and will support Tarian leaders and teammates through a variety of tasks related to organization, scheduling, and communication. The ideal candidate is highly self-motivated, well-organized, professional, and capable of managing their workload while prioritizing tasks in a fast-paced corporate environment. Responsibilities You will conduct the following responsibilities, upholding Tarian's commitment to safety and security while supporting the values and culture of the client and community. * Assist subcontractors as needed or requested. * Work with clients to schedule training, planning, and exercise engagements. * Assist with maintaining the business unit budget and respective expense reports. * Process expense reimbursements and reconcile credit card statements. * Perform general clerical work including data entry, copying, answering phones, and filing * Aid in the completion of business unit projects, to include (but not limited to): * Attendance/training certificates, transcription of After-Action Reports/Improvement Plans, delivery of training/exercise checklists, and pre/post-engagement follow-up. * Review and manage accounts receivable follow-up/outreach. * Receive calls from teammates for rescheduling / call-offs. * Responsible for approving PTO requests from teammates. * Work with leaders to fill vacant posts, by reaching out to teammates. * Manage the time and attendance for teammates through appropriate software. * Oversee the procurement of office supplies (ordering, inventory, discount program), shipping, mail receipt and distribution. * Assist senior leadership with communication and logistical needs. * Assist with special project assignments and/or project support as needed. * Develop and maintain filing systems (including intranet) in accordance with Tarian record retention policy. * Provide support for creating healthcare security proposals & consulting risk assessment reports. * Make recommendations to improve the production, appearance, delivery and quality of customer facing proposal and consulting documents/deliverables. * Perform other job-related duties as assigned. Qualifications Education and Experience: * High school diploma or equivalent required * Require three to five years of administrative support experience or an equivalent combination of education and experience (associate's degree preferred). * Excellent communication skills and possess the ability to communicate well verbally and in writing with all levels of internal and external individuals including teammates, clients, prospects, vendors and sales representatives. * Expert level skills in Word, Outlook, and on-line meeting systems. * Proficient with Excel, PowerPoint and InDesign. * Basic math skills. * Proficient with basic office machines including, but not limited to, copiers, scanners, printers and binding machines. * Demonstrated ability to utilize high levels of discretion and confidentiality. * Ability to exercise sound judgement. * Ability to work independently with minimal supervision. * Ability to multi-task and work on several projects simultaneously while continuing to provide quality work while meeting time sensitive deadlines. PHYSICAL DEMANDS & WORK ENVIRONMENT Work hours will vary depending on assignments, client schedules, project deadlines, and the needs of the company. Workweeks may exceed 40 hours and may involve any of the 7 days of the week, depending on the needs of the business. The work environment may be fast-paced and stressful or may also be quiet and slow-paced. All environments and pace of work will require alertness and ability to perform under pressure. While performing the duties of this job, the employee must be able to sit, stand, and walk for variable amounts of time throughout an assigned shift; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; occasionally stoop, kneel, or crouch. The employee must occasionally lift and/or move objects 25 pounds or more. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Frequently engages in mental concentration, analysis, and formulation. About Tarian Tarian stands out as North America's foremost expert and trusted security partner, a distinction attributed not only to the solutions and services we provide but also as a testament to the incredible individuals on our team. Their diverse backgrounds and experiences continuously drive innovation and excellence across our company, enabling our growth and success. At Tarian, we believe in the extraordinary power of people to enact positive change. Our vision is to shape a future where safety and security are not only foundations for enduring success but also powerful catalysts for positive change. We offer more than employment; we provide a career path rich in purpose and fulfillment. By joining Tarian, you become part of a greater mission. Through the creation of safe environments, you empower people, communities, and organizations to thrive and achieve their full potential, as well as your own. Be Extraordinary. Always. Join Tarian in safeguarding what matters most. Tarian is an equal opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply.

Tenna is seeking a highly organized, reliable, and detail-driven Administrative Assistant to support daily order processing and administrative operations within our distribution center. In this role, you will be responsible for accurately processing sales orders in QuickBooks, preparing packing slips, maintaining meticulous filing systems, and partnering with our Finance team to manage vendor credits. You will play a key role in communicating with internal teams, customers, and shipping carriers to ensure smooth and timely order flow. This position is ideal for someone who thrives in a fast-paced, hands-on environment and excels at keeping administrative processes running efficiently and accurately. If you are dependable, detail-oriented, and are excited to support the operation of a fast-paced environment - apply now! Why Tenna? At Tenna, we believe the best is right in front of all of us and that each day holds more potential than the one before. We believe every new discovery can lead to something better than we thought possible. When we boil it down, the top five qualities that define the Tenna Team are quality-obsessed, gritty, continuous learners, collaborative problem solvers, and just plain awesome. Sound like you? Join us as we empower our customers to control their mixed assets anytime, anywhere, on one comprehensive platform. Apply now! Your Responsibilities: * Review and print sales orders and emails for all incoming shipments. * Meticulously verify that sales orders and emails match, ensuring all details are correct before shipping begins. * Identify discrepancies or issues in orders, documentation, or shipments and investigate and resolve them promptly. * Accurately and efficiently enter shipped orders daily within QuickBooks. * Create packing slips in MS Word for specialized or custom shipments. * Assist in documenting, updating, and improving Standard Operating Procedures (SOPs) for administrative and order-processing workflows. * Proactively anticipate administrative needs, ensuring smooth day-to-day operations. * Maintain accurate and organized physical and digital filing systems for all sales and shipping documents. * Work directly with the Finance department to process and reconcile vendor credits. * Use MS Excel and MS Word for order management, reporting, and documentation tasks. * Complete additional administrative or operational projects as needed to support overall efficiency. * Assist with warehouse duties when required, including assembly, QC, pick/pack operations, and inventory counts. * Contribute to keeping the warehouse clean, organized, and compliant with safety and operational standards. Qualifications: * 4+ years of administrative experience in a warehouse or professional environment. * Highly organized, proactive, and diligent, with the ability to anticipate administrative needs and support operations. * Strong problem-solving skills, with the ability to identify discrepancies, investigate issues, and resolve them promptly. * Hardworking, dedicated, adaptable, and service-oriented, with a strong "do what it takes" attitude to support operational success. * Exceptional attention to detail and accuracy, especially in verifying sales orders and addendums, processing vendor credits, and maintaining organized digital and physical filing systems. * Advanced proficiency with order management tools, including MS Excel (sorting, filtering, basic formulas), MS Word, and QuickBooks. * 1+ years of hands-on experience with QuickBooks preferred. * Proven ability to perform detailed administrative tasks with consistency, precision, and accuracy. * Experience with Salesforce is a plus, particularly for order tracking or customer communication. * Ability to lift up to 15 pounds and perform tasks requiring standing, walking, bending, and sitting for extended periods. * Strong ability to work independently, demonstrating self-motivation, accountability, and consistent follow-through. * Excellent verbal and written communication skills. * Comfort and professionalism in a fast-paced warehouse environment, consistently adhering to safety protocols and contributing to a clean, organized workspace. * High school diploma or equivalent required; additional relevant experience may be considered in place of formal education. What you need to know: * Full-time opportunity. * Work schedule: In-Person Monday - Friday, approximately 8:00am - 5:00pm EST. * Location: Langhorne, PA. Must have reliable transportation to and from Langhorne, PA. * Must be able to stand, walk, sit for extended periods, and lift up to 15 pounds throughout the workday. * Opportunities for growth and personal development within a highly dynamic team. * Robust, low-cost benefit packages are offered. Benefit coverage begins on the first date of employment. * Paid Time Off and Volunteer Time Off are offered. * 401k match. Dependent Care offered. Employee referral bonuses. As an Equal Opportunity Employer, Tenna is committed to building a diverse team. We welcome different perspectives and opinions to foster innovation, authenticity, and excellence across all parts of our company, and are committed to providing employees with a work environment free of discrimination and harassment.

Who We Are Nexus Water Group is a leading regulated water and wastewater utility serving more than 1.3 million people across 20 U.S. states and 2 Canadian provinces. “Nexus” means connection. Through the essential water and wastewater services we deliver, we have a very personal connection to the people, businesses, and communities we serve. This is why our operations are locally led and managed. Every day, over 1,300 professionals deliver vital, safe, and reliable service through over 670 water systems and 360 wastewater systems. What We Offer Compensation: $21.59 - $28.00 Paid Time Off: Starting at 3 weeks annually along with 11 company-paid holidays Health and Wellness Benefits: The first day of the month after your start, you'll have access to your health, dental, prescription and vision benefits to help you stay well. 401(k) Program with Matching Contribution: We offer a 100% match on contributions up to 4% of your salary, plus an additional 3% employer contribution. Grow With Us: Professional development opportunities through training, professional certifications, and education allowance. Additional Benefits: Other great benefits include company provided life insurance and Employee Assistance Program just to name a few. Employee Resource Groups (ERG): ERGs are voluntary employee groups that form based on shared characteristics or backgrounds and are sponsored by the organization. Overview The Nexus team has an opportunity for an Administrative Assistant . Under direct supervision of the President, VP of Operations provides administrative and secretarial support to Operations Leadership. Work Location and Schedule This position is located in McHenry, IL. What You'll Do Coordinate and perform a wide range of staff and/or operational support activities for the region; assists visitors, resolves and/or refers administrative problems and inquiries. Schedule and organize meetings, conferences, interviews and/or other events; distributes information or invitations; prepares agendas, notices, minutes and resolutions for meetings. Perform complex and confidential administrative functions, including written correspondence, reports, spreadsheets and other documents. Responds to routine external correspondence. Establish, maintain and update files, databases, reports, and/or other documents. Perform routine analyses and calculations in the processing of data for recurring internal reports. Prepare or assist with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed. Sort, review and distribute incoming and outgoing mail; composes, prepares and ensures timely responses to a variety of routine written inquiries. Serve as liaison with regional companies in the resolution of day-to-day administrative and operational problems. Use the internet and historical documents to perform research. Maintain office supplies, maintenance of office equipment and other services. Assist management and staff in problem solving, project planning and development and execution of stated goals and objectives. Assist with special projects as needed. May assist other operational staff depending on workload. Perform other related duties as assigned. What you bring Experience A minimum of 1-2 years previous experience in an administrative role or similar position. Education and Certifications HS Diploma or GED Valid Driver's License Nice to Have Associates or Bachelor's Degree in communication, business, or related field is preferred Knowledge, Skills, and Abilities Must have high level of interpersonal skills to handle sensitive and confidential information and situations. Position continually requires demonstrated poise, tact and diplomacy. Adapts to changes in work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. Ability to multitask in a fast-paced environment. Ability to communicate and work professionally with senior level management and external contacts. Demonstrates accuracy and thoroughness and monitors own work to ensure quality. Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Identifies and resolves problems in a timely manner and gathers and analyzes information skillfully. Ability to develop a working knowledge of regulations, policies and procedures involved in the administration of the utility systems. Familiarity with MS Office, Internet Explorer; ability to learn internal software programs Work Environment Normal office setting Light to moderate physical activity, requires normal hearing and vision. About Our Company We are a proud Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any characteristic or condition protected by Federal, state, or local law. We are an E-Verify participating employer.

Who We Are Nexus Water Group is a leading regulated water and wastewater utility serving more than 1.3 million people across 20 U.S. states and 2 Canadian provinces. "Nexus" means connection. Through the essential water and wastewater services we deliver, we have a very personal connection to the people, businesses, and communities we serve. This is why our operations are locally led and managed. Every day, over 1,300 professionals deliver vital, safe, and reliable service through over 670 water systems and 360 wastewater systems. What We Offer * Compensation: $21.59 - $28.00 * Paid Time Off: Starting at 3 weeks annually along with 11 company-paid holidays * Health and Wellness Benefits: The first day of the month after your start, you'll have access to your health, dental, prescription and vision benefits to help you stay well. * 401(k) Program with Matching Contribution: We offer a 100% match on contributions up to 4% of your salary, plus an additional 3% employer contribution. * Grow With Us: Professional development opportunities through training, professional certifications, and education allowance. * Additional Benefits: Other great benefits include company provided life insurance and Employee Assistance Program just to name a few. * Employee Resource Groups (ERG): ERGs are voluntary employee groups that form based on shared characteristics or backgrounds and are sponsored by the organization. Overview The Nexus team has an opportunity for an Administrative Assistant . Under direct supervision of the President, VP of Operations provides administrative and secretarial support to Operations Leadership. Work Location and Schedule This position is located in Saint Charles, IL. What You'll Do * Coordinate and perform a wide range of staff and/or operational support activities for the region; assists visitors, resolves and/or refers administrative problems and inquiries. * Schedule and organize meetings, conferences, interviews and/or other events; distributes information or invitations; prepares agendas, notices, minutes and resolutions for meetings. * Perform complex and confidential administrative functions, including written correspondence, reports, spreadsheets and other documents. Responds to routine external correspondence. * Establish, maintain and update files, databases, reports, and/or other documents. * Perform routine analyses and calculations in the processing of data for recurring internal reports. * Prepare or assist with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed. * Sort, review and distribute incoming and outgoing mail; composes, prepares and ensures timely responses to a variety of routine written inquiries. * Serve as liaison with regional companies in the resolution of day-to-day administrative and operational problems. * Use the internet and historical documents to perform research. * Maintain office supplies, maintenance of office equipment and other services. * Assist management and staff in problem solving, project planning and development and execution of stated goals and objectives. * Assist with special projects as needed. * May assist other operational staff depending on workload. * Perform other related duties as assigned. What you bring Experience * A minimum of 1-2 years previous experience in an administrative role or similar position. Education and Certifications * HS Diploma or GED * Valid Driver's License Nice to Have * Associates or Bachelor's Degree in communication, business, or related field is preferred Knowledge, Skills, and Abilities * Must have high level of interpersonal skills to handle sensitive and confidential information and situations. Position continually requires demonstrated poise, tact and diplomacy. * Adapts to changes in work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. * Ability to multitask in a fast-paced environment. * Ability to communicate and work professionally with senior level management and external contacts. * Demonstrates accuracy and thoroughness and monitors own work to ensure quality. * Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. * Identifies and resolves problems in a timely manner and gathers and analyzes information skillfully. * Ability to develop a working knowledge of regulations, policies and procedures involved in the administration of the utility systems. * Familiarity with MS Office, Internet Explorer; ability to learn internal software programs Work Environment * Normal office setting * Light to moderate physical activity, requires normal hearing and vision. About Our Company We are a proud Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any characteristic or condition protected by Federal, state, or local law. We are an E-Verify participating employer.

Who We Are Nexus Water Group is a leading regulated water and wastewater utility serving more than 1.3 million people across 20 U.S. states and 2 Canadian provinces. “Nexus” means connection. Through the essential water and wastewater services we deliver, we have a very personal connection to the people, businesses, and communities we serve. This is why our operations are locally led and managed. Every day, over 1,300 professionals deliver vital, safe, and reliable service through over 670 water systems and 360 wastewater systems. What We Offer Compensation: $21.59 - $28.00 Paid Time Off: Starting at 3 weeks annually along with 11 company-paid holidays Health and Wellness Benefits: The first day of the month after your start, you'll have access to your health, dental, prescription and vision benefits to help you stay well. 401(k) Program with Matching Contribution: We offer a 100% match on contributions up to 4% of your salary, plus an additional 3% employer contribution. Grow With Us: Professional development opportunities through training, professional certifications, and education allowance. Additional Benefits: Other great benefits include company provided life insurance and Employee Assistance Program just to name a few. Employee Resource Groups (ERG): ERGs are voluntary employee groups that form based on shared characteristics or backgrounds and are sponsored by the organization. Overview The Nexus team has an opportunity for an Administrative Assistant . Under direct supervision of the President, VP of Operations provides administrative and secretarial support to Operations Leadership. Work Location and Schedule This position is located in Saint Charles, IL. What You'll Do Coordinate and perform a wide range of staff and/or operational support activities for the region; assists visitors, resolves and/or refers administrative problems and inquiries. Schedule and organize meetings, conferences, interviews and/or other events; distributes information or invitations; prepares agendas, notices, minutes and resolutions for meetings. Perform complex and confidential administrative functions, including written correspondence, reports, spreadsheets and other documents. Responds to routine external correspondence. Establish, maintain and update files, databases, reports, and/or other documents. Perform routine analyses and calculations in the processing of data for recurring internal reports. Prepare or assist with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed. Sort, review and distribute incoming and outgoing mail; composes, prepares and ensures timely responses to a variety of routine written inquiries. Serve as liaison with regional companies in the resolution of day-to-day administrative and operational problems. Use the internet and historical documents to perform research. Maintain office supplies, maintenance of office equipment and other services. Assist management and staff in problem solving, project planning and development and execution of stated goals and objectives. Assist with special projects as needed. May assist other operational staff depending on workload. Perform other related duties as assigned. What you bring Experience A minimum of 1-2 years previous experience in an administrative role or similar position. Education and Certifications HS Diploma or GED Valid Driver's License Nice to Have Associates or Bachelor's Degree in communication, business, or related field is preferred Knowledge, Skills, and Abilities Must have high level of interpersonal skills to handle sensitive and confidential information and situations. Position continually requires demonstrated poise, tact and diplomacy. Adapts to changes in work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. Ability to multitask in a fast-paced environment. Ability to communicate and work professionally with senior level management and external contacts. Demonstrates accuracy and thoroughness and monitors own work to ensure quality. Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Identifies and resolves problems in a timely manner and gathers and analyzes information skillfully. Ability to develop a working knowledge of regulations, policies and procedures involved in the administration of the utility systems. Familiarity with MS Office, Internet Explorer; ability to learn internal software programs Work Environment Normal office setting Light to moderate physical activity, requires normal hearing and vision. About Our Company We are a proud Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any characteristic or condition protected by Federal, state, or local law. We are an E-Verify participating employer.

MINIMUM QUALIFICATIONS REQUIRED: High School Diploma or GED Certificate Associates' Degree in Business Administration or Office Administration. 3-5 years' Administrative experience. 3-5 years' experience in Computer Systems. Proficient in MS Office Suite (Word, Excel, Access, PowerPoint, Project Management, and Outlook). Requires a Valid Driver's License (subject to motor vehicle review). JOB RESPONSIBILITIES AND PERFORMANCE OBJECTIVES: Provides confidential administrative support to the Manager. Tracks and monitors status of special projects or assignments on an ongoing basis. Tracks and monitors budgets and provides an accurate report to the District Manager and Management. Composes letters and memorandums from dictation, verbal direction or from knowledge of company policy or procedures. Plans and coordinated the development and maintenance of such activities as forms control, control procedures, efficiency of intra-company communications, office equipment controls, and clerical work standards. Supervises the investigation of existing and proposed administrative systems and procedures; makes recommendations directed toward simplification and improvements, and plans and coordinates their implementation. Assists in establishing quality levels and standards of secretarial and clerical functions within the division. Researches information, compiles statistics, gathers and computes various data. Screens visitors, telephone calls, incoming mail, publications and other correspondence. Answers inquires on procedures and policies relating to departmental functions. Disseminates work to clerical staff, establishes priorities and resolves problems relating to the day-to-day operations. Coordinates processing of paperwork and records changes among several departments. Collects information needed by supervisor for conference and reports. Meets with department heads regarding clerical needs and provides counsel regarding scope and process of project requests. Resolves routine problems in work area. Proofs and edits work of others. Makes arrangements for meetings and coordinates facilities. Performs other related duties as assigned or requested. This announcement is for an Applicant Pool to be used by all Districts. This announcement will close on Wednesday, December 31, 2025, visit ************ to apply. The online NTUA Employment Application must be completed for consideration. If you have any questions please call NTUA Human Resources @ **************. Navajo Preference Navajo Veteran Preference This institution is an equal opportunity provider and employer.

We are looking for an Administrative Assistant with good communication skills and an upbeat attitude. You should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. Administrative Assistant Responsibilities: * Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. * Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research. * Greet and assist visitors. * Maintain polite and professional communication via phone, e-mail, and mail. * Anticipate the needs of others in order to ensure their seamless and positive experience. Administrative Assistant Requirements: * Associate's Degree in a related field. * Prior administrative experience. * Excellent computer skills, especially typing. Attention to detail. * Desire to be proactive and create a positive experience for others.

JOB SUMMARY: Establishes, maintains and reviews schedules; matches available staff to posts; prints and distributes schedules; minimizes avoidable overtime; contacts and redeploys staff to fill call-offs; responds to schedule changes and client requests; inputs information into automated resource system; takes and logs calls from sites. Responsibilities Partners with the local recruiter to determine staffing needs Plan, draft, and establish long-term schedules Experience on technology driven scheduling platforms Proficient with scheduling, acquires coverage for shifts and reports to the corporate office in Las Angeles. Displays good customer service skills with all security staff members. Must possess strong written and verbal communication skills Must possess the ability to effectively communicate with all levels of management Must be flexible and possess the ability to function in stressful situations Excellent time-management, communication, technical writing, and organizational skills required A dependable team player with business maturity, enthusiasm, and a positive attitude

Job DescriptionBenefits: Dental insurance Health insurance We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office team , ensuring they have all the information and resources they need to perform their best. Your responsibilities will include scheduling appointments, planning meetings, and writing correspondence, etc. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

JOB SUMMARY: Establishes, maintains and reviews schedules; matches available staff to posts; prints and distributes schedules; minimizes avoidable overtime; contacts and redeploys staff to fill call-offs; responds to schedule changes and client requests; inputs information into automated resource system; takes and logs calls from sites. Responsibilities Partners with the local recruiter to determine staffing needs Plan, draft, and establish long-term schedules Experience on technology driven scheduling platforms Proficient with scheduling, acquires coverage for shifts and reports to the corporate office in Las Angeles. Displays good customer service skills with all security staff members. Must possess strong written and verbal communication skills Must possess the ability to effectively communicate with all levels of management Must be flexible and possess the ability to function in stressful situations Excellent time-management, communication, technical writing, and organizational skills required A dependable team player with business maturity, enthusiasm, and a positive attitude

Ashley, the #1 Mattress and Furniture retailer in North America, has an immediate opening for a DC Administrative Assistant. The ideal candidate will provide daily administrative support to our distribution and warehouse departments. This position will provide general administrative support to all distribution centers and their direct reports. It will assist in analytics, booking travel, expense report preparation and support on project teams as requested. NOW OFFERING ON DEMAND PAY Pay: $16 to $17 per hour OUR COMPANY OFFERS GREAT BENEFITS, INCLUDING: * Competitive Pay * Generous Paid Time Off (PTO) * Opportunity for advancement * Medical, Dental, Vision, & Retirement Benefits * 401k Plan * Employee Purchase Discounts of 30% or more KEY JOB RESPONSIBILITIES: * Complete day-to-day administrative functions such as answering phone calls, organizing file systems, responding to department as well as internal and external requests, photocopying, handling mail, ordering supplies, etc. * Schedule and coordinate meetings * Complete various reports and data entry as needed * Prepare correspondence such as letters, memorandums and reports, as requested. * Coordinate travel as requested including commercial airline, rental cars, company cars, shuttles, hotels, etc. * Submit, review and approve travel and other expenses for the department, as needed. * Facilitate customer pickups and calling guests * Manage all communications via the ER ticket platform * Prepare agendas for meetings * Work with housekeeping, maintenance, etc. to ensure office space and warehouse remain clean and equipment is properly functioning. * Provide other administrative and customer support as needed. * Actively participate in departmental meetings, training and education. Assist with training other employees and providing backup. * Review, audit, and approve vendor invoices while working directly with the vendor and escalating as required * Research invoicing discrepancies and develop improved processes with cross-departmental collaboration * Other duties as assigned KNOWLEDGE/SKILLS/ABILITIES: * High school diploma or equivalent. * Strong attention to detail and accuracy. * Maintain confidentiality. * Excellent verbal and written communication skills. * Excellent interpersonal skills. * Effective time management and organizational skills. * Knowledge of computer skills and relevant software such as MS Office Suite. * Knowledge of clerical and administrative procedures and systems such as filing and record keeping. * Work independently as well as in a team environment. * Planning, organizing, and prioritization skills. * Flexibility and adaptability. * Receive and interact with incoming clients and visitors. * Work professionally with customers and co-workers to efficiently serve our customers, treating both with enthusiasm and respect. * Respond professionally in situations with difficult employee/vendor/customer issues or inquiries. * Accounts receivable experience is a plus Ashley is an Equal Opportunity Employer. Ashley does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, national origin, veteran status or any other basis covered by appropriate law.

JOB SUMMARY: Establishes, maintains and reviews schedules; matches available staff to posts; prints and distributes schedules; minimizes avoidable overtime; contacts and redeploys staff to fill call-offs; responds to schedule changes and client requests; inputs information into automated resource system; takes and logs calls from sites. Responsibilities Partners with the local recruiter to determine staffing needs Plan, draft, and establish long-term schedules Experience on technology driven scheduling platforms Proficient with scheduling, acquires coverage for shifts and reports to the corporate office in Las Angeles. Displays good customer service skills with all security staff members. Must possess strong written and verbal communication skills Must possess the ability to effectively communicate with all levels of management Must be flexible and possess the ability to function in stressful situations Excellent time-management, communication, technical writing, and organizational skills required A dependable team player with business maturity, enthusiasm, and a positive attitude

Who We Are Nexus Water Group is a leading regulated water and wastewater utility serving more than 1.3 million people across 20 U.S. states and 2 Canadian provinces. "Nexus" means connection. Through the essential water and wastewater services we deliver, we have a very personal connection to the people, businesses, and communities we serve. This is why our operations are locally led and managed. Every day, over 1,300 professionals deliver vital, safe, and reliable service through over 670 water systems and 360 wastewater systems. What We Offer * Paid Time Off: Starting at 3 weeks annually along with 11 company-paid holidays * Health and Wellness Benefits: The first day of the month after your start, you'll have access to your health, dental, prescription and vision benefits to help you stay well. * 401(k) Program with Matching Contribution: We offer a 100% match on contributions up to 4% of your salary, plus an additional 3% employer contribution. * Grow With Us: Professional development opportunities through training, professional certifications, and education allowance. * Additional Benefits: Other great benefits include company provided life insurance and Employee Assistance Program just to name a few. * Employee Resource Groups (ERG): ERGs are voluntary employee groups that form based on shared characteristics or backgrounds and are sponsored by the organization. Overview The Field Operations Department Administrator leads, coordinates, and supports the Field Operations team that operate and maintain the water system to efficiently provide safe and reliable service to our customers. Coordinate the management and ordering of supplies for the office and break room following procurement policies. Work Location and Schedule This position is located in Birmingham, AL. What You'll Do Maintain documents and filing system Maintain supplies Perform administrative duties Prepare reports Coordinate field and safety supplies Maintain calendar, meeting schedules, and event schedules Vendor set-up and maintenance What You'll Bring Experience * 1 year of working in an operations environment (utility, engineering, construction, utility, manufacturing, etc.) performing administrative support and procurement functions is preferred. ERP experience is desirable (SAP - SM, DD, MM, CRM modules preferred). Education and Certifications * HS Diploma or GED * Valid Driver's License Work Environment Office-Based Role Our Company We are a proud Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any characteristic or condition protected by Federal, state, or local law. We are an E-Verify participating employer.

JOB SUMMARY: Establishes, maintains and reviews schedules; matches available staff to posts; prints and distributes schedules; minimizes avoidable overtime; contacts and redeploys staff to fill call-offs; responds to schedule changes and client requests; inputs information into automated resource system; takes and logs calls from sites. Responsibilities Partners with the local recruiter to determine staffing needs Plan, draft, and establish long-term schedules Experience on technology driven scheduling platforms Proficient with scheduling, acquires coverage for shifts and reports to the corporate office in Las Angeles. Displays good customer service skills with all security staff members. Must possess strong written and verbal communication skills Must possess the ability to effectively communicate with all levels of management Must be flexible and possess the ability to function in stressful situations Excellent time-management, communication, technical writing, and organizational skills required A dependable team player with business maturity, enthusiasm, and a positive attitude

Who We Are Nexus Water Group is a leading regulated water and wastewater utility serving more than 1.3 million people across 20 U.S. states and 2 Canadian provinces. “Nexus” means connection. Through the essential water and wastewater services we deliver, we have a very personal connection to the people, businesses, and communities we serve. This is why our operations are locally led and managed. Every day, over 1,300 professionals deliver vital, safe, and reliable service through over 670 water systems and 360 wastewater systems. What We Offer Paid Time Off: Starting at 3 weeks annually along with 11 company-paid holidays Health and Wellness Benefits: The first day of the month after your start, you'll have access to your health, dental, prescription and vision benefits to help you stay well. 401(k) Program with Matching Contribution: We offer a 100% match on contributions up to 4% of your salary, plus an additional 3% employer contribution. Grow With Us: Professional development opportunities through training, professional certifications, and education allowance. Additional Benefits: Other great benefits include company provided life insurance and Employee Assistance Program just to name a few. Employee Resource Groups (ERG): ERGs are voluntary employee groups that form based on shared characteristics or backgrounds and are sponsored by the organization. Overview The Nexus team has an opportunity for an Administrative Assistant . This position is responsible for providing administrative support and clerical services to an assigned area or team, in order to ensure effective and efficient administrative operations. Work Location and Schedule This position is located in Altamonte Spring, FL. What You'll Do Coordinate and perform a wide range of staff and/or operational support activities for the region; assists visitors, resolves and/or refers administrative problems and inquiries. Schedule and organize meetings, conferences, interviews and/or other events; distributes information or invitations; prepares agendas, notices, minutes and resolutions for meetings. Perform complex and confidential administrative functions, including written correspondence, reports, spreadsheets and other documents. Responds to routine external correspondence. Establish, maintain and update files, databases, reports, and/or other documents. Perform routine analyses and calculations in the processing of data for recurring internal reports. Prepare or assist with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed. Sort, review and distribute incoming and outgoing mail; composes, prepares and ensures timely responses to a variety of routine written inquiries. Serve as liaison with regional companies in the resolution of day-to-day administrative and operational problems. Use the internet and historical documents to perform research. Maintain office supplies, maintenance of office equipment and other services. Assist management and staff in problem solving, project planning and development and execution of stated goals and objectives. Assist with special projects as needed. May assist other operational staff depending on workload. Perform other related duties as assigned. What you bring Experience A minimum of 1-2 years previous experience in an administrative role or similar position. Education and Certifications HS Diploma or GED Valid Driver's License Nice to Have Associates or Bachelor's Degree in communication, business, or related field is preferred Knowledge, Skills, and Abilities Must have high level of interpersonal skills to handle sensitive and confidential information and situations. Position continually requires demonstrated poise, tact and diplomacy. Adapts to changes in work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. Ability to multitask in a fast-paced environment. Ability to communicate and work professionally with senior level management and external contacts. Demonstrates accuracy and thoroughness and monitors own work to ensure quality. Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Identifies and resolves problems in a timely manner and gathers and analyzes information skillfully. Ability to develop a working knowledge of regulations, policies and procedures involved in the administration of the utility systems. Familiarity with MS Office, Internet Explorer; ability to learn internal software programs Work Environment Normal office setting Light to moderate physical activity, requires normal hearing and vision. About Our Company We are a proud Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any characteristic or condition protected by Federal, state, or local law. We are an E-Verify participating employer.

Nexus Water Group is a leading regulated water and wastewater utility serving more than 1.3 million people across 20 U.S. states and 2 Canadian provinces. "Nexus" means connection. Through the essential water and wastewater services we deliver, we have a very personal connection to the people, businesses, and communities we serve. This is why our operations are locally led and managed. Every day, over 1,300 professionals deliver vital, safe, and reliable service through over 670 water systems and 360 wastewater systems. Purpose of the Job Provides general administrative support to departments including, but is not limited to, inputting data in SAP, invoicing, closing goods receipts, cover the receptionist area to answer the main phone line and front door, ordering office supplies and distributing mail. Schedules appointments and maintains the department calendar. Coordinates all travel arrangements for the department. Job Responsibilities Communicate professionally to internal and external customers Maintain documents and filing system Maintain supplies Perform administrative duties Prepare reports Competencies Delivering High Quality Work Supporting Coworkers Communicating Effectively Prioritizing and Organizing Work Education H.S. Diploma or GED in General Certifications Physical Requirements Office-Based Role Work Experience 1-2 years of experience in an office environment performing administrative functions. We are a proud Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any characteristic or condition protected by Federal, state, or local law. We are an E-Verify participating employer.

ACCOUNTING ADMINISTRATIVE ASSISTANT Job Classification: Non-exempt About Security Equipment Supply (SES) Security Equipment Supply (SES) is a second-generation, family-owned distributor of low-voltage electronics. Since 1982, we've grown to 16 locations across 11 states, delivering trusted solutions in access control, fire and life safety, surveillance, home entertainment, and more. We're in a transformative phase-modernizing operations, investing in technology, and enhancing customer and employee experiences. SES is committed to growing talent from within and creating meaningful career paths across the organization. Most roles are hybrid, providing flexibility while driving impact. At SES, we don't just work here - we care for what we've built and the people we work with. Live the SES Way: Family • Respect • Celebration • Excellence • Integrity Work the SES Way: Curiosity • Fun-Loving Spirit • Commitment to Growth Basic Function: The Accounting Administrative Assistant is responsible for providing administrative support to the Finance department, which includes Accounting, Accounts Receivable and Accounts Payable. This role requires a high degree of accuracy and attention to detail. The ideal candidate will be a proactive and organized individual with excellent communication and interpersonal skills that wants to work in office five days a week. This position reports directly to the Accounting Manager and indirectly to the Accounts Receivable Manager and Accounts Payable Manager. Essential Functions: New customer setup in our ERP, which involves working with sales and accounts receivable to ensure that records are complete Processes changes to master data for both customers and vendors Maintenance of our customer sales tax certificate database: Load all new customer certificates Establish campaigns for ensuring that expiring certificates receive new updated ones prior to the old one expiring Running analytics to review which customers still have not provided certificates and working with AR team to get them collected Assist AR with sales tax credit processing Provide general administrative support to the Finance department, including: Sorting and distributing the daily incoming mail Assists with scheduling meetings Logging compliance related mail and assisting management to ensure timely response times Review of daily branch paperwork Assists with the preparation of corporate filings, sales tax returns, property tax filings and other compliance-related matters. Assist with reconciliation of credit card transactions Contributes to team effort by accomplishing related projects as needed. Supports organizational goals. Complies with all reasonable management/executive requests. Skills: Organizational skills Attention to detail Analytical and problem-solving skills Customer Focus Ability to work collaboratively or autonomously Honesty, high personal ethics and integrity Proficient knowledge of Microsoft Suite of products, especially MS Excel Experience with MS Dynamics 365 a plus Experience in tax compliance a plus Required Education, Experience and/or Qualifications: 3-5 years of relevant experience in a finance or accounting role Associate's degree or higher preferred Must be committed to always providing exceptional service. Metrics for Success: New Customer Setup: Process new customer setups within specified timelines Tax and Statutory Filing Timeliness: Achieve 100% compliance Sales Tax Exemption Certificate Campaigns - monthly campaign to get certificates prior to expiration Work Environment and Physical Demands: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and standard software suite(s), such as the ERP (Enterprise Resource Planning) system, and the Microsoft Suite of products. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand, walk or sit; use of hands and fingers, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move objects up to twenty-five pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.