How to hire a verification specialist

How to hire a verification specialist, step by step

Here's a step-by-step verification specialist hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a verification specialist job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new verification specialist
• Step 8: Go through the hiring process checklist

What does a verification specialist do?

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1. Identify your hiring needs

   Before you post your verification specialist job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a verification specialist for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A verification specialist's background is also an important factor in determining whether they'll be a good fit for the position. For example, verification specialists from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of verification specialists and their corresponding salaries.

   Type of Verification Specialist	Description	Hourly rate
   Verification Specialist	Compensation, benefits, and job analysis specialists conduct an organization’s compensation and benefits programs. They also evaluate position descriptions to determine details such as a person’s classification and salary.	$11-19
   Payroll And Benefits Coordinator	A Payroll and Benefits Coordinator works as a member of a company's human resources department where their role is to oversee and organize procedures related to preparing and processing employee salaries and benefits, ensuring accuracy and timeliness. They are responsible for setting goals and guidelines, maintaining payroll records and employee timesheets, preparing and processing the necessary documentation, liaising with internal and external business partners, delegating tasks among staff, and resolving issues and concerns if any arise... Show more	$16-28
   Benefits Representative	A benefits representative is responsible for facilitating and disseminating information about benefits programs and policies across all employees in the company. Benefits representatives respond to the employees' inquiries and concerns of benefits processes, update their benefits information, and resolve discrepancies and disputes... Show more	$13-24

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Patients
   • Data Entry
   • Insurance Verification
   • Medicaid
   • Verification Process
   • Medical Terminology
   • Health Insurance
   • Background Checks
   • Authorization Process
   • HIPAA
   • Quality Standards
   • Computer System
   • Cost Share

   Check all skills

   Responsibilities:

   • Manage the TRICARE information program by presenting information utilizing available media, group presentations, or mailings.
   • Maintain confidentiality of all patient medical information adhering to HIPPA regulations and Medicare / Medicaid policies.
   • Verify primary insurance eligibility by phone with agents or online regarding Medicaid recipients and to determine payment responsibilities to providers.
   • Verify medical coverage and benefits to providers and members, review certain ICD9 and CPT codes.
   • Verify patient effective date of insurance, including CPT and diagnosis codes and general policy information.
   • Receive extensive training on insurance plans and types, HIPAA compliance, PatientPlus programming and other workplace relate topics.

   More verification specialist duties

3. Make a budget

   Including a salary range in your verification specialist job description is one of the best ways to attract top talent. A verification specialist can vary based on:

   • Location. For example, verification specialists' average salary in montana is 52% less than in california.
   • Seniority. Entry-level verification specialists 41% less than senior-level verification specialists.
   • Certifications. A verification specialist with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a verification specialist's salary.

   Average verification specialist salary

   $15.18hourly

   $31,564 yearly

   ---

   Entry-level verification specialist salary

   $24,000 yearly salary

   Updated January 20, 2026

   Average verification specialist salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$38,428	$18
   2	New Hampshire	$31,472	$15
   3	Illinois	$30,635	$15
   4	Pennsylvania	$30,505	$15
   5	Colorado	$30,382	$15
   6	Virginia	$30,230	$15
   7	Minnesota	$30,085	$14
   8	Iowa	$27,525	$13
   9	Texas	$27,169	$13
   10	Georgia	$27,066	$13
   11	Missouri	$26,958	$13
   12	Arizona	$25,577	$12
   13	North Carolina	$25,473	$12
   14	Ohio	$25,443	$12
   15	Wisconsin	$25,317	$12
   16	Florida	$24,858	$12
   17	Indiana	$23,991	$12
   18	Arkansas	$19,168	$9

   Average verification specialist salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Jacobs Engineering Group	$72,831	$35.01
   2	QuinStreet	$62,736	$30.16
   3	Willdan	$61,502	$29.57
   4	Intel	$58,066	$27.92	41
   5	MRI Software	$42,795	$20.57
   6	Danaher	$42,489	$20.43
   7	Organogenesis	$40,877	$19.65	2
   8	Siemens	$39,473	$18.98
   9	Integrated DNA Technologies	$37,618	$18.09
   10	American Century Investments	$37,392	$17.98
   11	Flynn Restaurant Group	$36,431	$17.51
   12	New Jersey Resources	$36,164	$17.39
   13	AMSURG	$35,183	$16.91	3
   14	ArcBest	$34,980	$16.82
   15	Bruce Transportation Group	$34,736	$16.70
   16	CorVel	$34,477	$16.58	55
   17	Novant Health	$33,574	$16.14	2
   18	Elevance Health	$32,560	$15.65
   19	Us Medical Management	$32,489	$15.62
   20	Aperion Care	$32,465	$15.61

4. Writing a verification specialist job description

   A verification specialist job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a verification specialist job description:

   Verification specialist job description example

   U.S. Medical Management (USMM) is one of the nation's largest home-based primary care practices. USMM is a family of companies all dedicated to providing high-quality, coordinated health care in the home. This includes Visiting Physicians Association (VPA), Pinnacle Senior Care, Grace Hospice, Comfort Hospice, The Home DME and In-Home Health Assessments (IHA).
   
   Our Mission - "Through Compassionate Patient-Centered Care in the Home; We will Provide Exceptional Outcomes across our Continuum of Services"
   
   Our Values - Respect, Integrity, Teamwork and Excellence - are leading us to a better tomorrow for patient care.
   Why You Should Want to Work with Us
   Health, Dental, Vision, Disability & Life Insurance, and much more 401K Retirement Plan (with company match) Tuition, Professional License and Certification Reimbursement Paid Time Off, Holidays and Volunteer Time Paid Orientation and Training Great Place to Work Certified Established in 11 states Largest home-based primary care practice in the US for over 28 years, making a huge impact in healthcare today!
   
   Position Description
   
   The Appointment Verification Specialist is responsible for the operational support and coordination for all In-Home Assessment appointments. As an Application Verification Specialist you will:
   Confirm all scheduled In Home Assessments (in home, telehealth and audio only) Provide outreach calls to patients and will reschedule appointments as requested Confirm access to necessary technology and provide operational support to Specialty Programs
   
   Qualifications
   High School diploma or GED Ability to work independently and prioritize work assignments to meet department deadlines Proficient in Microsoft Office software and SharePoint
   Won't you join us? We are seeking candidates who desire the opportunity and experience of delivering quality and compassionate healthcare - within proven care models - to elderly individuals and those with complex medical issues, who are the forefront of everything we do.

   Copy this example

   

5. Post your job

   To find the right verification specialist for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with verification specialists they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit verification specialists who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your verification specialist job on Zippia to find and recruit verification specialist candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with verification specialist candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new verification specialist

   Once you have selected a candidate for the verification specialist position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new verification specialist first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a verification specialist?