Verisk Analytics jobs in Jersey City, NJ

Are you a highly effective administrative professional with a go-getter attitude and a proven track record in supporting senior executives? Are you interested in leveraging your talents while advancing your career in a thriving fast-paced publicly traded company as a part of the executive office team? If you're computer savvy, professional, reliable, resourceful, and have stellar communications skills, please read on… At Verisk, you can build a rewarding career with challenging and meaningful work, create a positive, lasting impact on the business, and find the support, coaching, and training it takes to advance your career. Our commitment to individual choice lets you customize aspects of your career path, your educational opportunities and your benefits. And our culture of innovation means your ideas on how to improve our business will be heard. As key contributors to our success, our team members enjoy working in a business casual, collaborative environment that offers state-of-the-art resources, advanced technologies and an excellent benefits package! We are looking for a self-starter who has the ability and the drive to provide high level support to Verisk's Executive Vice President and Chief Legal Officer, provide support to the Assistant General Counsel for Litigation and act as a liaison to Verisk's Board of Directors. This Senior Executive Assistant role requires a unique mix of strong organizational skills in order to manage calendars and scheduling, domestic and international business travel, customer meetings, management meetings, employee town halls, off-site conferences, videoconferences and other virtual events. You will be expected to create and update presentations intended for Verisk's Board of Directors, senior management and key customers; prepare formal business correspondence; manage communications; and follow-up on outstanding items as necessary. You will be central to planning meetings and communicating with our Board of Directors and you will also help to maintain reports and logistics for the litigation department. The successful candidate will need to maintain continuous contact and personal communication with Verisk executive management and senior business leaders globally, as well as with external parties - including senior leaders of companies. The successful candidate will also enjoy managing ad hoc projects, be tech savvy, and have a growth mentality. Your presence, character and professionalism will make you a cultural champion for the Verisk Way. You hold the front line of the organization you support, and working in the Executive offices of Verisk, you will interface regularly with all levels of staff both internally and externally, as well as with visitors to the C-suite. This position is based in our Jersey City, NJ office, conveniently located across the street from the Newport path station. Just one stop from Christopher Street, we're an easy 10 minute commute from lower Manhattan (and about 20 minutes from Brooklyn). Responsibilities Manages multiple, ever changing calendar of appointments and proactively identifies and solves for potential scheduling conflict Intense, extensive global and domestic travel planning, end to end management of complex and time sensitive travel logistics including scheduling flights, hotel accommodations, ground transportation, visa processing, etc. Anticipate, identify, analyze and solve issues/timing conflicts independently and discretely, and prepare detailed itineraries and ensure accuracy and timely delivery of travel documents to travelers. Coordinate meetings involving all stages of planning including logistics, vendors and materials (whether in person, via telepresence or conference calls), and various other events for multiple senior executives and a global team across multiple time zones. Manage all types of daily correspondence to ensure professional, accurate and timely response and appropriate prioritization. Prepare, reconcile and track expense reporting and reimbursement via Concur. Oversee the set-up and agenda for planning and execution of internal and external events, including researching venues, coordinating guest speakers, scouting locations, coordinating scheduling, accommodations, AV needs, catering, etc. Organize and safeguard all highly confidential company files and information. Assist in ad-hoc reports and other requests as needed. Assist with overflow, assistant back-up coverage and day-to-day tasks and provide support to visiting senior business leaders and other C-suite leaders, as needed Create and develop highly professional visual presentations for senior management. Answer phones for executive management. Take messages or field/answer all routine and non-routine questions. Work in cooperation with other executive administrative assistants to cover phones. Act as a liaison with other departments and outside companies; work cooperatively with all levels of staff. Handle confidential and non-routine information and explain policies when necessary to team and colleagues. Initiate and maintain organizational and tracking systems, including filing systems Successfully completes ad hoc projects including research and drafting assignments Board Liaison Responsibilities: Coordinate scheduling and maintain calendar for all Board-related meetings (quarterly Board and Committee meetings, ad hoc meetings, pre-meeting calls with Board and Management, Management Board slide review sessions, Run-of-shows, New Director Orientations). Manage day-of Board events with Corporate Secretary, Events, Facilities and GPS. Process Director travel and expense reimbursements Maintain access to Board portal (Diligent app) First point of contact for Diligent issues and upkeep Qualifications 8-10 years' experience in a senior administrative role supporting executives with global responsibility. College degree strongly desired but not required. Previous support of lawyers or legal functions or board of directors a plus. Familiarity with a dynamic and fast-paced global company's operating rhythm and processes; Must be able to adapt procedures, processes and techniques to the completion of assignments and in line with the department's and team's needs. Must be available to work 9:00 a.m. - 5:00 p.m.EST (plus have the flexibility and willingness to work overtime as the business requires). Reliability and punctuality is a must! Excellent organizational, problem-solving and follow-up skills, and the ability to effectively handle multiple priorities while working under little supervision. Professional demeanor at all times, regardless of pressures of the job. Must be an exemplary representative of the company in all dealings with internal management/staff and external customers and partners. Executive presence, maturity and judgment, and sound decision-making in order to communicate on an executive level and maintain a high degree of confidentiality. High level of motivation, integrity, self-confidence and the ability to take initiative; collaborative team player with proactive approach. Establish and maintain strong working relationships with other executive administrative assistants across Verisk. Prior experience submitting expenses, providing heavy calendar management, and reviewing incoming correspondence / emails and preparing responses. Flawless skills managing Concur travel and expense programs, for global multi-currency travel, are required. Prior experience planning and facilitating internal and external events and meetings; must have an aptitude for creativity Highly proficient in MS Office (Word, Excel, Outlook and PowerPoint) as well as other web based programs, video conferencing and scanning Proficiency in Diligent or similar Board of Directors management software preferred Effective interpersonal and listening skills, telephone etiquette, superior oral and written communication skills, proofreading skills and attention to detail. Ability to work with pace, good humor and independence, balanced with a consummate sense of professionalism. Driven to get things done with excellence and timeliness.