Senior Administrative Assistant jobs at Virginia Commonwealth University - 126 jobs

Renton Technical College is seeking an Executive Assistant to provide high-level support to the College President and the Board of Trustees. This position serves as a member of the President's Executive Cabinet and acts as the confidential assistant to the President and Secretary to the Board of Trustees. Responsibilities include coordinating board meetings and business, recording meeting minutes, and facilitating open and collaborative communication between the President, Cabinet, and internal and external stakeholders such as trustees, students, faculty, staff, elected officials, and community members. The Executive Assistant handles highly confidential matters, performs advanced administrative tasks independently, and uses sound judgment to resolve issues. The successful candidate will demonstrate strong analytical and organizational skills, interpret and apply rules and policies, and ensure smooth operations with minimal supervision. This is a full-time and exempt position reporting to the College President. The salary for this position is $95,000 - $105,000 annually. The priority consideration date is December 17, 2025. This position will remain open until filled. Renton Technical College, located southeast of Seattle, has provided quality education in a variety of occupations for over 75 years. Our professional-technical certificate and degree programs offer entry and mid-level training in the areas of allied health, trades and industry, culinary, business, technology, and automotive. Our outstanding College & Career pathways program with classes in adult basic education, English as a second language, and GED preparation is available to those who need additional preparation before entering a training program and for those who simply wish to improve their math and English skills. Career Education and apprenticeships degrees round out our offerings. * Serve as executive assistant to the President, and as a liaison between the President, members of the Board of Trustees, students, college administrators, faculty, staff, employee union representatives, advisory committees, public and private officials, the State Board for Community and Technical Colleges, other colleges, Assistant Attorney General, and the general public. * Coordinate board meetings and serve as meeting recorder and confidential assistant to the Board. Prepare and distribute meeting materials, attend meetings, record and publish minutes. Maintain a record of agendas, minutes and materials relating to regular and special board meetings. * Anticipate and prepare documentation for Board of Trustees' annual self-evaluation and other evaluative functions. Ensure that evaluations are disseminated and returned in a timely manner. * Provide support to other President's Office Unit and administrative staff as requested. * Assist the Board of Trustees with the management of its policies, including regular review, revision and publication of changes, maintenance of a historical record of changes and posting of revisions to the Board's web page. * Provide leadership to college Executive Assistants. * Serve as the office manager for administration. * Respond to the various unanticipated needs that may arise in the administrative office areas. * Coordinate scheduling of the Board Room as needed. * Schedule and attend meetings, prepare agendas and presentation materials, and maintain minutes and other records as requested. * Facilitate the success of events hosted by the President's office by scheduling events with appropriate offices and agencies, advise/contact participants or invited guests, prepare agendas and programs, arrange for associated support equipment, use independent judgment regarding event alternatives, modifications, or last-minute changes, and coordinate or provide support during the events. Maintain the President's calendar coordinating appointments, meetings and events as needed, using established priorities. * Build relationships crucial to the support of the President's office and the college. Arrange travel for the President and Board of Trustees as needed, including registrations, lodging, transportation and special needs, and travel reimbursements. * Receive and screen President's visitors, calls and mail. Establish priorities, respond appropriately and refer to other departments as necessary. * Compose correspondence on behalf of the President, and exercise appropriate signature authority on administrative matters. * Work with campus associates to arrange for signatures and maintaining files for all signed contracts, MOUs, etc. by the President. * Process purchase requisitions to ensure prompt payment of invoices relative to the President's budget. * Record and forward federal and state documents to appropriate agencies. * Assist in the preparation and maintenance of all confidential documents pertaining to negotiations with all employee bargaining groups. * Serve as Notary. * Perform other related duties as assigned. * Five (5) years of administrative experience. * Proficient use of Microsoft Office Suite, including Word, Excel, Teams, and PowerPoint. Demonstrated ability and willingness to learn new software applications. * Very strong interpersonal skills and ability to build relationships with stakeholders, including faculty and staff, Board of Trustees, external partners and donors. * Ability and commitment to project a professional and positive image for the President's office. * Detail-oriented, with advanced editing and proofreading skills; must have strong English/grammar skills and, excellent communication and interpersonal skills; ability to use tact, diplomacy, discretion and courtesy while interacting with all persons who have contact with the college. * Ability to maintain confidentiality, think critically and exercise independent judgment required. * Excellent leadership and interpersonal skills and ability to work effectively as part of a team. * Demonstrated attention to detail required as well as previous experience maintaining accurate records, managing multiple tasks, and planning and organizing work under competing deadlines in order to meet changing priorities and timelines. * Proven success in communication with diverse populations of varied ethnicity, ages, backgrounds and abilities and a commitment to supporting a culturally diverse environment. Preferred: * A Bachelor's degree * Prior administrative support in higher education * Three (3) years' experience as an Assistant to an Executive or CEO WORKING CONDITIONS: Working hours are generally aligned to business hours, Monday - Friday. Occasional evening and weekend work is required. Work is mostly sedentary in nature, performed in an office environment. Frequent use of a computer and exposure to terminal screens is required. Work and meetings may take place across campus. May drive/travel to trainings, conferences, and/or college events. This is mostly an in-person/on-campus position; remote work may occur as business permits. In the interest of providing a healthy, safe and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Renton Technical College to maintain an alcohol and drug-free workplace for our employees and students. The person hired is required to provide authorization for employment in the United States. All offers of employment are contingent to background checks, including employment and required degree/credential verification. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform successfully in the position. Finalists are required to complete the Sexual Misconduct Disclosure form as required under RCW 288.112.080. Post offer, pre-employment criminal background checks are also required. For questions regarding this position, contact ******************. ______________________________________________________________________ EEO STATEMENT: Renton Technical College provides equal opportunity in education and employment and does not discriminate on the basis of race, color national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veterans or military status, or use of a trained guide dog or service animal, as required by Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Sections 504 and 508 of the Rehabilitation Act of 1973, the Americans with Disabilities Act and ADA Amendment Act, the Age Discrimination Act of 1975, the Violence Against Women Re-authorization Act and Washington State Law Against Discrimination, Chapter 49.60 RCW and their implementing regulations. The following college official has been designated to handle inquiries regarding the nondiscrimination policies: Title IX / EEO Coordinator, Vice President of Human Resources 3000 NE 4th Street Renton, WA 98056 *************,***************. Jeanne Clery statement: Notice of Availability of Annual Security and Fire Safety Report: In compliance with Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College's commitment to safety and security on campus, Renton Technical College reports the mandate information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Renton Technical College's Annual Safety and Fire Report is available online at: ************************************************************************************** For information on how to access the RTC Daily Crime Log follow this link:****************************************************************************** We acknowledge that RTC sits uninvited on the ancestral land of the Puget Salish people, including the Duwamish, Suquamish, Snoqualmie, Tulalip, and Muckleshoot Nations. We are grateful to the original inhabitants of this land, upon which we gather and dialogue. We also acknowledge our increasingly virtual world, in which RTC's work is done across multiple indigenous lands, in some cases, away from Puget Salish territories. We thank the original caretakers of our local lands and waters, who are still here. Beyond acknowledgment, we each have an obligation to learn about and support our local tribes. Find out how on our resources page, which includes scholarships for Indigenous students.

Commercial Development & Management Company Commercial Development and Management Company is seeking an experienced Executive Assistant to support the Chairman across a wide range of administrative, organizational, and personal support functions. The ideal candidate is meticulously organized, proactive and resourceful with a high level of professionalism and confidentiality. Key Responsibilities Coordinate and manage both personal and professional calendars, appointments, meetings, and travel/event itineraries. Act as primary liaison with vendors, contractors, and service providers. Handle personal errands, deliveries, shopping, returns. Assist with event planning, invitations, reservations, scheduling, and travel arrangements. Oversee household organization and maintenance, including scheduling services and maintaining records. Prepare correspondence, documents, reports, and presentations as needed. Provide support for the Chairman's business activities, including research, follow-ups, and document management. Maintain the highest level of confidentiality across all personal and professional matters. Qualifications Minimum 10 years of executive-level support experience. Prior experience in professional services, accounting, legal, or similar environments is a plus. Exceptional multitasking, prioritization, and problem-solving abilities. Strong attention to detail with exemplary grammar, writing, and formatting skills. Excellent written and verbal communication skills. Professional, polished presence with high emotional intelligence and discretion. Highly tech-savvy; proficient in Microsoft Office Suite and calendar management systems. Comfortable handling a hybrid role that includes personal support, scheduling, coordination, errands, and executive administrative tasks. Compensation & Benefits Salary: $75,000 - $100,000 per year, based on experience. Benefits: Full medical, dental, and vision coverage for team members.

Job Description Commercial Development & Management Company Commercial Development and Management Company is seeking an experienced Executive Assistant to support the Chairman across a wide range of administrative, organizational, and personal support functions. The ideal candidate is meticulously organized, proactive and resourceful with a high level of professionalism and confidentiality. Key Responsibilities Coordinate and manage both personal and professional calendars, appointments, meetings, and travel/event itineraries. Act as primary liaison with vendors, contractors, and service providers. Handle personal errands, deliveries, shopping, returns. Assist with event planning, invitations, reservations, scheduling, and travel arrangements. Oversee household organization and maintenance, including scheduling services and maintaining records. Prepare correspondence, documents, reports, and presentations as needed. Provide support for the Chairman's business activities, including research, follow-ups, and document management. Maintain the highest level of confidentiality across all personal and professional matters. Qualifications Minimum 10 years of executive-level support experience. Prior experience in professional services, accounting, legal, or similar environments is a plus. Exceptional multitasking, prioritization, and problem-solving abilities. Strong attention to detail with exemplary grammar, writing, and formatting skills. Excellent written and verbal communication skills. Professional, polished presence with high emotional intelligence and discretion. Highly tech-savvy; proficient in Microsoft Office Suite and calendar management systems. Comfortable handling a hybrid role that includes personal support, scheduling, coordination, errands, and executive administrative tasks. Compensation & Benefits Salary: $75,000 - $100,000 per year, based on experience. Benefits: Full medical, dental, and vision coverage for team members. Job Posted by ApplicantPro

The position provides executive-level administrative assistance and support for the Vice President for Enrollment Management and is generally the first point of contact to internal and external contacts. The person in this role assists with inquiries on a variety of university issues, policies and procedures related to enrollment management while promoting a positive image of the university; Serves as liaison between the Vice President and Enrollment Management Leadership Team to communicate and resolve university matters and works independently with Enrollment Management Leadership Team by coordinating budget and personnel needs. This position provides daily office management including but not limited to receipt of visitors, meeting arrangement, agenda and minutes preparation, preparing and compiling reports and coordinating travel. An extremely high level of confidentiality is expected as this position manages and prepares sensitive documents for the Vice President for Enrollment Management. Required Qualifications Experience in executive administrative support role. Experience researching and preparing confidential and sensitive documents. Requires the ability to interact effectively with a variety of people in high-pressure situations. Demonstrated effective interpersonal, written and oral communication skills. Requires demonstrated high level skills in organization and efficiency and the ability to organize and schedule various projects and activities. Demonstrated exceptional levels of self-direction, independent thinking, sound judgement, problem solving abilities, and foresight to anticipate issues and concerns before they arise and the ability to suggest approaches to proactively address them. Demonstrated exceptional competencies in the areas of time-management and organization skills, multi-tasking with frequent interruptions, planning and scheduling, preparing correspondence and reports and preparing or editing PowerPoint presentations. Demonstrated experience monitoring budgets, working with fiscal and personnel processes. Demonstrated ability to work independently and participate as a team member. Demonstrated proficiency in current computer software applications Microsoft Word, Excel, and PowerPoint. Experience with calendaring in Microsoft Outlook. Experience with virtual meeting software such as Zoom. Demonstrated ability to interpret and communicate University and State policies and procedures. Preferred Qualifications Experience in higher education, corporate, or governmental executive administrative positions. Experience with and knowledge of university policies and procedures. Experience with financial accounting software.

Title: Special Events Coordinator and Executive Administrative Assistant (Part-Time) Work Authorization: Radford University employs individuals who are legally authorized to work in the United States. Applicants requiring new H-1B visa sponsorship will not be considered. Job Description Special Events Coordinator & Executive Administrative Assistant to the Dean and Associate Dean. Assist in coordinating University Performance Series events, Governor's School Programs, Art Society Receptions, Heart to Art fund-raising events, commencement receptions, specific fund-raising with outside entities, and other special events. Review of Performance Contracts for the performance series events; review contracts, purchasing, catering, facilities, advertising, A/V, sound, printing, venue reservations, parking, security, and more. Secure venues for all events. Reconcile performance budgets after each event. Work closely with the Associate Dean and manager of Performance Services and the group's Tour Manager to ensure the technical riders for the performers' contracted stage needs are met. Coordinate arrangements for Arts Society receptions (catering, parking, invites, etc.). Communicate with Arts Society members for special requests. Make arrangements and set-up the performer's hospitality table. Train and schedule student assistants for each event. Prepare and record Student Survey results after each event. Oversee budget management and financial transactions for the Office of the Dean and monitor departmental budgets under the Dean's reporting structure. Manage University Performance Series budget. Process accounts payable, accounts receivable, journal entries, and reconciliations. Resolve issues that may arise. Oversee the approval processes for purchasing and budget transfers for each department within the college that are under the Dean's reporting structure. Monitor ETF and one-time purchases to ensure the correct purchasing guidelines are followed and deadlines met. Monitor Foundation accounts, Faculty Research and other grants. Processes payment request vouchers for expenditures paid with University Foundation funds. Communicate deadlines to each department and ensure they are met. Required Qualifications A love of the arts and artists is necessary-familiarity with eVA, Banner and Cognos. Experience at a public university in VA is a plus. Experience coordinating and conducting special event activities and events to include review of contracts, public relations/social Media. Experience in an Executive Assistant/Office Management role for higher education. Ability to understand and interpret the role of the Dean, anticipate needs and make independent decisions, and have a commitment to maintaining the integrity, responsiveness, and punctuality of the dean's office. Demonstrated knowledge of office administration, public relations, budget management, and accounting concepts. Ability to interpret contracts and secure fees. Maintenance of tracking systems for budgetary processes. Must be able to interact positively with a diverse group of constituents, while maintaining a high degree of confidentiality. Experience in preparing confidential and sensitive documents; effective interpersonal and communication skills; strong organizational and time-management skills; sound judgment and problem-solving abilities; ability to work independently and as a team member; competencies in planning and scheduling, preparing reports, compiling correspondence and personnel documents. Ability to multitask, delegate, and prioritize assignments. Excellent computer skills with demonstrated proficiency in the Microsoft Office Suite. Must be detail-oriented with strong editing skills. Employment Conditions: This is a part-time, temporary wage position. Hours are limited to an average of 29 per week. Is this position eligible for telework: No Hours Per Week: an average of 29 hours per week Months per Year: 12 Statement of Economic Interest Required: No FLSA Status: Non-Exempt Work Classification: Hourly Wage/Part-Time Normal Work Schedule: Varies depending on events in college Employee Classification: Admin & Office Spec III Department: Visual & Performing Arts, Coll of Salary: Minimum Hourly Rate: $18.27/hr Department Contact Name: Rachel Williams Department Contact Phone: ********** Department Contact Email: *********************** Equal Opportunity Statement: Radford University does not discriminate with regard to race, color, sex, sexual orientation, disability, age, veteran status, national origin, religion, or political affiliation in the administration of its educational programs, activities, admission or employment practices. Clery Statement In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Radford University publishes an Annual Security and Fire Safety Report. The report includes the university's policies, procedures, and programs concerning safety and security, as well as three years' of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at Radford.edu/police. You may also request a paper copy of the report from the Radford University Police Department located at 810 East Main Street PO Box 6883, Radford, VA, 24142. Reasonable Accommodation Statement If you are an individual with a disability and desire accommodation in the application process please contact the hiring department. Criminal Background Check Statement Radford University is committed to ensuring a safe and secure environment for all employees, students, volunteers, and stakeholders. As part of our hiring and screening process, we conduct criminal background checks in compliance with Virginia Code § 19.2-389 and other applicable state and federal laws. Successful candidates will be required to have a criminal background check.

Job Posting Title: Senior Administrative Associate ---- Hiring Department: Department of Psychiatry ---- All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue Until Aug 31, 2026 ---- Location: AUSTIN, TX ---- Job Details: General Notes This is a state-funded position sponsored by the Texas Child Mental Health Care Consortium (TCMHCC). TCMHCC was created by the 86th Texas Legislature to leverage the expertise and capacity of the health-related institutions of higher education to address urgent mental health challenges and improve the mental health care system in this state in relation to children, adolescents, and perinatal women. The University of Texas Dell Medical School is a Health Related Institution (HRI) for the TCMHCC. The Senior Administrative Associate will work as part of the External Relations and Education Team that supports all Dell Medical School Texas Child Mental Health programs, including the Perinatal Psychiatry Access Network (PeriPAN) and Child Psychiatry Access Network (CPAN), Texas Child Health Access Through Telemedicine (TCHATT), Youth Aware of Mental Health (YAM), and other related mental health programs. CPAN and PeriPAN provide primary care clinic providers and OBGYNs prompt access to on-call psychiatrists for expertise in assessment, treatment, and referrals for pediatric and/or perinatal patients with a mental health challenge. TCHATT provides telemedicine or telehealth services to school districts to help identify and assess the behavioral health needs of children and adolescents and provide access to mental health services. YAM is a school-based program for students in eighth through 12th grades to learn about and explore mental health. This position has an end date of 8/31/2026 but may be renewable based on funding availability, work performance, and progress toward goals. Funding is expected to continue. A flexible working arrangement may be accommodated based on program needs and with supervisor approval. This position may require occasional on-site work. Remote work will require reliable internet access and a private, distraction-free workspace. Purpose The Senior Administrative Associate will support CPAN, PeriPAN, TCHATT, YAM, and other related mental health programs with meeting and event management, patient referrals, communications, promotional supply inventory, data documentation, and other administrative duties. This role will support the External Relations and Education Team to increase the visibility and impact of these programs in accordance with statewide goals. Responsibilities Support scheduling of virtual and on-site meetings, webinars, and outreach events with school districts and/or community organizations. Assist with calendar management for outreach-related events, workshops, and meetings. Manage email correspondence for outreach and program activities. Create agendas and arrange logistical details for meetings and events. Organize receipts and documentation required for reimbursement. Determine appropriate referrals based on the patient's clinical background. Enhance and maintain a database of community providers who accept referrals from TCHATT, CPAN, and PeriPAN. Maintain updated referral records. Track patient referrals across programs. Use the Electronic Medical Record to communicate referral information to the team. Develop and maintain program materials such as FAQs, charts, graphics, reports, dashboards, websites, workflows, and instructions. Maintain accurate and professional correspondence logs, files, databases, and other tracking systems. Schedule time for communications and document review. Participate in activities that support an organizational culture of learning, collaboration, and collective responsibility. Assist with staff hiring, onboarding, and offboarding processes. Maintain current inventory records for paper and promotional supplies. Develop estimates for supply needs. Organize purchase requests. Coordinate purchase orders. Assist in data entry and data collection for program monitoring and evaluation. Maintain accurate and timely data documentation for reporting, auditing, and continuous improvement. Support alignment with legislative mandates and institutional goals. Perform other duties and special projects as assigned. Required Qualifications Bachelor's degree and three years of experience in administrative support, operational support, or customer service; or a high school diploma/GED with seven years of experience Experience working in a medical, mental health, educational, or related setting Excellent communication skills Basic proficiency with Microsoft Office programs (Excel, PowerPoint, Word, Outlook, Visio, etc.) Relevant education and experience may be substituted as appropriate Preferred Qualifications Bachelor's degree and more than five years of experience providing high-quality administrative or operational support in a medical, mental health, or education setting Experience with Google Suite products Experience with database management Professional demeanor with tact and respect at all times Salary Range $49,000+ depending on qualifications Working Conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Occasional weekend, overtime, and evening work to meet deadlines As the University transitions to increased on-site work, the manager will work with the employee to identify the needs of the college/school/unit and will communicate the days and/or times the employee is expected to report on-site, up to 40 hours per week. These needs will be reviewed regularly, and ample notice will be provided for any changes. Remote work will require reliable internet access and a suitable, distraction-free workspace. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Details Information Posting date 12/19/2025 Closing date Open Until Filled Yes Position Number 1129431 Position Title Executive Assistant to the President Hiring Range Minimum Please Inquire. Hiring Range Maximum Please Inquire. Union Type Not a Union Position SEIU Level Not an SEIU Position FLSA Status Exempt Employment Category Regular Full Time Scheduled Months per Year 12 Scheduled Hours per Week 40 Schedule Some evening and weekend work required. Location of Position Hanover, NH Remote Work Eligibility? Onsite only Is this a term position? No If yes, length of term in months. NA Is this a grant funded position? No Position Purpose Together with the President's support team, supports the management of the highly complex schedule of the President, prepares meeting materials and correspondence, staffs the President at meetings, and supports the day to day operations of the President's Office as needed. The EA serves as a representative of the President's office, engages with key stakeholders and maintains a professional and welcoming office presence. Description The Executive Assistant (EA) is a critical member of a high-performing, fast-paced President's Office, providing direct, high-level administrative and operational support to the President of Dartmouth College. This is not a traditional support role - it requires someone who understands the unique needs and preferences of the president, sees the calendar as a strategic tool and understands that managing time is managing priorities. The EA ensures that the President's schedule, meetings, and materials are aligned with institutional goals and executed with precision, discretion, and professionalism. The role calls for a collaborative operator who: * Pays close attention to detail * Thrives in complexity * Communicates clearly * Stays grounded under pressure * Appreciates the highly confidential nature of this work * Can prioritize, as well as adapt quickly when priorities shift * Knows when to solve a problem vs. when to escalate Required Qualifications - Education and Yrs Exp Bachelors plus 6 or more years' experience or combination of education and experience Required Qualifications - Skills, Knowledge and Abilities * Minimum 6+ years of experience supporting a senior executive. * Exceptional written and verbal communication skills. * Excellent organizational and time management skills. * Experience managing complex calendars with strategic intent and political sensitivity. * High technological fluency - proficient in Google Workspace, Microsoft Office, and collaborative tools. * Steady under pressure, with strong emotional regulation and interpersonal tact. * Comfortable handling sensitive and confidential information with discretion. * Excellent judgment, situational awareness, and responsiveness in a fast-paced, high-accountability setting. Preferred Qualifications * Experience in higher education, nonprofit, or public-sector environments. * Experience planning events. Department Contact for Recruitment Inquiries Tracy Truesdale Department Contact Phone Number *********************** Department Contact for Cover Letter and Title Zoya Chhabra, Chief of Staff Department Contact's Phone Number Equal Opportunity Employer Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all. Background Check Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Preferred, but not required Special Instructions to Applicants To apply for this role, please use this link. If you are not automatically redirected to the application at Kennison & Associates you can copy and past this URL into the web browser ******************************************************************************** Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. ********************************************************* Additional Instructions Dartmouth College has retained Kennison & Associates to assist in the search for the Executive Assistant position. To apply for this role, please use this link. If you are not automatically redirected to the application at Kennison & Associates you can copy and past this URL into the web browser ******************************************************************************** A representative from Kennison & Associates may reach out to candidates directly. Quick Link *********************************************** Key Accountabilities Description Calendar Management, including personal support: * Manages the President's calendar as a living, strategic document. * Constantly adapts and optimizes the schedule to reflect shifting institutional priorities, while handling all changes with professionalism, tact, and attention to political nuance. * Coordinates complex travel arrangements, both professional and personal, ensuring seamless execution. * Anticipates conflicts and adjusts scheduling with tact and diplomacy. * Understands not only what is on the calendar but why it matters, and communicates those connections to the team. * Maintains and updates calendar tracking documents. * Manages personal travel and logistics in support of the President's role, including the coordination of childcare, pet care, doctor's appointments, etc. Percentage Of Time 70% Description Meeting & Event Coordination: * Coordinates logistics for meetings and events, including Board of Trustees meetings and Commencement and adjacent events. * Assists with preparation, materials, logistics, catering, and follow-through with excellence and attention to tone. * Provides staffing support for approximately 10-12 evening events and 8-10 weekend events per year, including major institutional gatherings and external stakeholder engagements. Percentage Of Time 10% Description Other duties as assigned: * Provides flexible support to the President and the Office as new priorities emerge. * Assists with special projects, initiatives, and institutional events that may fall outside regular responsibilities. * Steps in to cover or support colleagues in the office during periods of peak activity, staff transitions, or absences. * Adapts to the evolving needs of the President's office and the broader university, contributing wherever needed to ensure smooth and professional operations. Percentage Of Time 10% Description Writing, Briefings, & Communications: * In partnership with the President's Office team, drafts and edits briefing materials, emails, and other communications. * Ensures the President is well-prepared not just for the content of each meeting, but for the role she will play, its context, and its purpose within the institution's broader goals. * Drafts and responds to correspondence on behalf of the President, ensuring confidentiality, tone, and accuracy. Percentage Of Time 10% * -- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. -- Performs other duties as assigned. Supplemental Questions Required fields are indicated with an asterisk (*). * * How did you learn about this employment opportunity? * Current Dartmouth employee (Please specify full name below) * Word of mouth * Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv) * ****************** email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition) * Recruiter (Please specify full name or event below) * ability JOBS * Chronicle of Higher Education * Glassdoor * Handshake * HigherEdJobs * HigherEdMilitary * Indeed * Inside Higher Ed * LinkedIn's Job Board * RecruitMilitary * Dartmouth's Job Board (searchjobs.dartmouth.edu) * Other (Please specify below) * If you would like to add more information to your answer, please specify here: (Open Ended Question) Documents Needed to Apply Required Documents * Resume Optional Documents

Virginia Union University (VUU) is a distinguished private institution founded in 1865 that proudly upholds a legacy of academic excellence and community engagement. With a historic 86-acre campus, it offers a dynamic and nurturing environment for its 1,568 undergraduate and graduate students. Virginia Union University is recognized in the 2024 edition of U.S. News & World Report, holding a prestigious position as #39 among Historically Black Colleges and Universities. VUU provides a robust array of academic programs, including 35 Bachelor's, 11 Master's, and one Doctoral degree. Virginia Union University remains steadfast in its commitment to offering accessible, high-quality education, instilling a sense of assurance and confidence in its students. It fosters a vibrant intellectual community dedicated to the holistic development of future leaders. Five fundamental principles (core values) guide Virginia Union University. Each principle is essential to our ability to provide a Best-In-Class educational experience for students, faculty, and staff. These principles help our community understand the right path to fulfilling our institution's mission. The principles are Innovation, Spiritual Formation, Integrity, Diversity & Inclusion, and Excellence. The Presidential Executive Assistant provides high-level administrative, logistical, and operational support to the President of the university. This role requires professionalism, discretion, flexibility, and exceptional organizational and communication skills. The Assistant manages complex scheduling, oversees travel arrangements, coordinates official engagements, and ensures seamless day-to-day operations of the Office of the President. This position also serves as a liaison between the President and internal/external stakeholders and may assist with high-level hospitality, chauffeuring, and personal executive needs. Responsibilities * Maintain the President's calendar, prioritizing and coordinating meetings, appointments, and events with internal departments, board members, external partners, and dignitaries. * Manage time-sensitive requests, ensure timely follow-up, and proactively prepare daily schedules, briefings, and background materials. * Plan and coordinate all aspects of the President's travel, including booking transportation, hotels, flights, chauffeurs, and preparing detailed itineraries. * Oversee meal planning for travel and on-campus events; coordinate with catering vendors or restaurants as needed. * Assist the President on-site or during travel to ensure timely arrivals, logistics flow, and executive-level service delivery. * Serve as a trusted point of contact for the Office of the President, exercising discretion in handling confidential information and correspondence. * Draft, proofread, and manage high-level communication, including emails, memoranda, and reports. * Interface with senior leadership, faculty, staff, and external stakeholders with diplomacy and professionalism. * Coordinate transportation or serve as a driver/chauffeur for the President as needed. * Provide concierge-level support for hosting guests, including scheduling meals, securing accommodations, and managing guest experiences. * Anticipate and fulfill personal and professional needs that support the President's efficiency and success. * Maintain organized records, files, expense reports, and office supplies. * Support coordination of special projects and presidential initiatives as assigned. * Serve as the primary point of contact for the President's office in the absence of the President. Education * Bachelor's degree preferred; Associate's degree with significant executive support experience considered. * Minimum of 5-7 years of experience supporting C-level or executive leadership, preferably in a university or nonprofit environment. * Must be willing and able to work in all weather conditions, including during weekends and holidays, as required. * Must be able to lift 10 pounds. Application Process Candidates are required to submit their resume, four professional references and a cover letter. The application review will begin immediately and continue until the position is filled. A background investigation and reference check will be required prior to employment. For any questions or concerns, please contact *************. Equal Opportunity Employer Virginia Union University is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class. For more information about Virginia Union University, visit VUU About Page.

Connexus Credit Union - Who We Are: Serving members across all 50 states, Connexus Credit Union is a member-focused cooperative that is proud to return profits to member-owners through high yields for checking accounts and deposit products, as well as competitive rates on our loans. We are a remote first employer with the majority of our employees residing in the upper Midwest. As an employer we foster collaboration and high performance to achieve excellence. We holistically care for and develop our employees to thrive personally and professionally. We are proud to share our success with our employees and those we serve. Connexus offers an Amazing Benefits package: 25 days of paid time off and 10 paid holidays 16 hours of paid Volunteer Time Off 401K Retirement with up to 6% employer match Excellent Health, Dental, Vision insurance, including multiple plan options Health Savings Account with generous employer contributions Employer paid Life insurance, Short-Term and Long-Term Disability Tuition Reimbursement from $4,000 - $7,000 per calendar year Robust Learning and Development program that includes an annual professional development stipend This position requires that candidates must reside within a one-hour radius of the Wausau, WI area and be available to work onsite at our Corporate Office at least once per month, with additional visits as required for business needs. Responsibilities: Provide high-level detailed executive support to the Executives and Executive Services team in a fast-paced, constantly evolving environment. Manage and control calendar; assist in scheduling and/or arranging appointments and meetings; research and secure proper travel arrangements as necessary. Screen, evaluate, and process applicable daily mail and email correspondence for each Executive; research and respond to questions, provide information as required and/or route accordingly. Interact daily with a wide variety of individuals in a broad range of situations that require tact, discretion, diplomacy, sensitivity, personal creativity, and accountability. Serve as liaison between each Executive and other departments within the organization. Prioritize and autonomously manage multiple projects simultaneously. Assist Executive with highly confidential information ensuring accuracy and thoroughness in all requests. Provide solutions and decisions around vendor contracts in regard to event contracts, catering contracts, etc. Process expense reports, corporate card reimbursements, travel expense reconciliation, and other financial activities, timely and efficiently. Provide back-up assistance as needed with planning, executing, taking minutes, and providing support at a variety of events as directed by Executive and Board of Directors to include Executive Leadership Retreats, Board of Director Planning Retreats, the Annual Meeting, and/or All-staff related meetings. Participate in regular Executive Assistant team meetings to discuss best practices, training and development, and office coverage. Exercise administrative judgment; assuming responsibility for decisions, consequences, and results impacting employees, costs, and/or quality of service within the assisted functional areas. Prepare meeting materials and presentations, coordinate logistics for, and take minutes at weekly team or project meetings as requested. Position Requirements: This position requires that candidates must be available to work onsite at our Corporate Office at least once per month, with additional visits as required for business needs, as well as have flexibility during evening hours, and weekends for requests from executives is Required. Associate's degree or commensurate experience is Required. 5+ years of experience as an Executive Assistant is Required. Prior experience supporting a CTO, CIO, or senior leaders within a technology-focused environment is Required. Experience in a highly regulated industry such as Credit Union, Banking, Insurance, or Healthcare is Required. Experience supporting committees and boards, including meeting preparation and minute-taking is Required. Proficiency in PC software applications, including Adobe Acrobat X Pro and Microsoft Office Suite (Outlook, OneNote, Word, Excel, and PowerPoint), with demonstrated ability to create, edit, and manage documents, spreadsheets, presentations, and email correspondence is Required. Connexus Credit Union's Employer Recognitions: 2024 Best in Class Employer, Gallagher 2025 Best Place to Work in IT, Computer World Equal Opportunity Employer/Disabled/Veterans/41 CFR 60-1.4, 41 CFR 60-1.35

This Executive Assistant position provides primary coordination between the Executive Director, the CICOES management team, the College of the Environment Dean's Office, our consortium partners and the public. It directly supports the CICOES Executive Director, works closely with the Deputy, Associate and Assistant Directors, and serves as a liaison to the College of the Environment Dean's Office, CICOES staff, affiliated academic units within the UW and consortium academic partners, and external committee members and their organizations. This is a 60% FTE position and is eligible for a hybrid in-person and telework position with at least 2 days a week in-person on the UW campus in Seattle. _The salary information provided below is for a full-time position and will be prorated for part-time._ Due to hiring restrictions at UW, this is a one-year temporary position, but once those restrictions are lifted our intent is for this to become a permanent position. Requires critical judgement to make decisions and upper-level contacts in the absence of the Director. The incumbent must work independently, help establish procedures and protocols, take initiative and prioritize activities as needed, and maintain a high degree of confidentiality and diplomacy. Working with the Director and other CICOES staff, the incumbent will help coordinate activities associated with CICOES internal and external events, including but not limited to administration of publications, meetings, internal research grants, postdoctoral scholar and graduate student applications, and assigned projects CICOES is a NOAA-sponsored Cooperative Institute in a consortium of three academic partners (UW, UAF, OSU) that collaborates with three NOAA laboratories (PMEL, AFSC, NWFSC). CICOES facilitates environmental science research, education, and outreach that operate at regional, national, and international scales. CICOES' large research portfolio includes Marine Ecosystems, Climate and Ocean Variability, and Environmental Data Science with an integrated education mission through support of summer internships, graduate student research, and postdoctoral fellowships. Funding, averaging $20M annually, is derived from both NOAA and external granting agency sources. Duties encompassed in this position are essential to the efficient functioning of CICOES and is a pivotal staff member in the operational success of the unit. **Duties & Responsibilities** + 50% Manage the office of the CICOES Director: scheduling, organization and support for the Director's meetings including the CICOES Executive Advisory Board, CICOES Council, Management team, external visitors, and review committees. Also includes managing the Director's travel and requests for information to and from the office, and support for the Director's role as lead on the national Cooperative Institute Directors' Council. + 30%: Organize and manage administration of CICOES initiatives and key events on time and within budget. Example events include the CICOES Symposium, all-hands meetings and staffing for committees when CICOES is task lead. This includes managing the annual Research Development Grant, the CICOES Graduate Student Awards programs, and applications to the Postdoctoral Fellowship program + 10%: Track research publications for scientists at the three CICOES universities for annual reporting to NOAA, the CICOES website, and the annual magazine. + 5%: Work with College of the Environment Advancement (fundraising) Office to support CICOES programs and schedule donor meetings and write correspondence as needed. + 5%: Serve on the College Executive Assistants committee, lead one or more committee meeting agenda topics, and assist group members in obtaining programmatic funding for training and outreach development. Other duties as needed and assigned. **Pay Rate Information** The salary information provided below is for a full-time position and will be prorated for part-time. **Minimum Requirements** + Bachelor's Degree in Business or Science or Liberal Arts. Equivalent experience can substitute for degree requirement. + Two years of experience with complex administrative support, faculty affairs support, or equivalent combination of education and experience. **Additional Requirements** + Excellent written and verbal skills + Demonstrated proficiency in Microsoft Office + Ability to exercise independent judgment and discretion in dealing with others. + Demonstrated project management skills + Proven administrative, organizational, interpersonal, and problem-solving skills. + Demonstrated critical thinking skills to resolve issues on behalf of the Director + Demonstrated ability to manage information appropriately, particularly confidential and highly sensitive information **Desired Qualifications** + Experience working in higher education. + Experience working in a research environment **Compensation, Benefits and Position Details** **Pay Range Minimum:** $78,000.00 annual **Pay Range Maximum:** $92,280.00 annual **Other Compensation:** - **Benefits:** For information about benefits for this position, visit **************************************************************************************** **Shift:** First Shift (United States of America) **Temporary or Regular?** This is a temporary position **FTE (Full-Time Equivalent):** 60.00% **Union/Bargaining Unit:** Not Applicable **About the UW** Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. **Our Commitment** The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (*********************************************************************************************************************** . To request disability accommodation in the application process, contact the Disability Services Office at ************ or ********** . Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (********************************************************* . University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

Serve as first point of contact and line of communication of the School of Business and the MBA Program, and is responsible for the daily administrative operation of the unit. Provides assistance to the Dean, MBA program director, program chairs, and faculty in the administration and coordination of the programs of the School of Business (undergraduate and graduate). Saint Martin's University is more than just a place of learning-it's a welcoming community where students, faculty, and staff come together with purpose and heart. Founded in 1895 by the Benedictine monks of Saint Martin's Abbey, we are grounded in the timeless Benedictine values of community, hospitality, and balance. These values, combined with a Saint Martin's liberal arts education, shape our approach to education and daily life, encouraging students to think deeply, act with compassion, and serve with purpose. As part of the Catholic Intellectual Tradition, we honor the integration of faith and reason, the dignity of every person, and a shared responsibility for the common good. Our mission is to form graduates who are not only intellectually curious and ethically grounded, but also deeply committed to building a more just and equitable world. At Saint Martin's, we care about the whole person. Our supportive campus culture is built to help students thrive-academically, personally, and professionally. We pay special attention to the needs of those who have been historically underserved, and we work intentionally to create an inclusive, respectful, and compassionate environment for all. We warmly invite mission-driven individuals to join our community-not just to work here, but to be part of something meaningful. Together, we educate students who go on to make a positive difference in their lives, their communities, and the world. ESSENTIAL FUNCTIONS & RESPONSIBILITIES Essential Functions & Responsibilities - Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this position. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following. Dean Support * Manages the Dean's calendar to initiate appointments with all constituents. * Acts in place of the Dean regarding student requests, purchasing, and off campus inquiries in his absence. * Administratively supports and maintains records for faculty searches; coordinates and schedules meetings, Zoom meetings and interviews; tracks travel arrangements and arranges shuttle and hotel accommodations (if needed); tracks, communicates and schedules all details for campus visit meetings, lunches and other activities. Office Support * Maintains correspondence files. * Assists Accreditation Council for Business Schools and Programs (ACBSP) accreditation efforts. Reviews accreditation standards and determines the most effective way to compile and organize the necessary documents. * Collaborates with the marketing & communications department on School related marketing initiatives, advertising material and School's website; also may attend information fairs and career fairs where the position represents and markets the School. * Coordinates event logistics for School meetings and other social and recruitment functions, such as guest lectures, town hall meetings and the School of Business Graduation Picnic. * Designs and manages content posts on social media for the School of Business. * Prepares requisitions for departmental purchases, records, files, and keeps running total of budget expenses incurred by School. Monitors and maintains the School's budget and restricted accounts and provides budget reports to the Dean. * Collects receipts and allocates expenses charged to university credit cards for self and the Dean; issues reports and maintains records of these expenses. * Tracks and orders office supplies and supplies for School of Business awards and commencement. * Creates flyers, email blasts and other promotional materials for School of Business lectures and events. * Assists in collecting, proof-reading, organizing, designing and publishing submissions to the bi-annual newsletter. * Manages the relationships and activities for the School of Business Advisory Board such as scheduling meetings, luncheons, preparing agendas, taking minutes, and sharing electronic updates. Faculty Support * Prepares and maintains records of contingent faculty letters of intent. * Collects hiring paperwork and tracks hiring process for new contingent faculty. * Coordinates directly with the office of the Vice President for Academic Affairs to assure the issuing of contracts to adjunct faculty and full-time faculty as applicable. * Works with department chairs, directors, and Registrar's Office to create course schedules. * Creates and disperses end of course evaluations; tracks and collects completed course evaluations in person and from Moodle; scans and distributes completed evaluations, enters evaluation data in database for reports to the Dean and Chairs. * Assists Chairs and Deans in making course and program change submissions to the Education Policies and Curriculum Committee (EPCC) and in reporting these changes to the Registrar for the academic catalog. * Tracks and collects syllabi and office hour schedules from faculty each semester and posts to the school's archive and the public drive. Student Work * Trains and supervises work-study students. Supervises work study students and independently directs and assigns work. * Works closely with Center for Career & Calling CBET Internship Navigator. * Serves as a resource for students as they declare a business major or as they transfer into the School of Business. Helps students with paperwork regarding course work, course scheduling, and waivers in conjunction with their faculty advisor. * Coordinate with the Office of Admissions to facilitate visits from prospective students. * Supports Delta Mu Delta faculty advisor in gathering and submitting membership and other administrative paperwork for the honor society to the Office of Finance and Delta Mu Delta National Headquarters as needed. Other tasks may include ordering honor society supplies and administrative assistance with induction ceremonies when they are held. COMPETENCIES * Ability to handle confidential materials, and strong interpersonal skills. * Strong work ethic. * Communicates orally with customers, clients, or public in a face-face, one-to-one and group settings. * Communicates orally with customers, clients, or the public using a telephone. * Observes, compares, or monitors data related to programs, program review, and assessment. * Comprehends and makes inferences from written material. * Produces written documents with clearly organized thoughts using proper sentence construction, punctuation, and grammar. * Must be capable of working in a stressful work environment. * Establish and maintain effective working relationships with others, including those from diverse academic, socio-economic, cultural, and ethnic and disability backgrounds. * Demonstrate strong multicultural knowledge, awareness, and skills needed to perform the tasks of promoting diversity and social justice. * Knowledge of best practices related to supporting diverse student populations, including students of color, students of diverse socioeconomic backgrounds, first generation students, students with disabilities, and other historically marginalized identities. * Is supportive of a Catholic, Benedictine philosophy of education and able to articulate and support the University's mission statement. REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT * Bachelor's degree or 6 years of experience. * Excellent grammar, spelling, composition and proof reading. * Preference given to candidates who are familiar with the higher education environment. * Have computer fluency in Microsoft Office suite applications with special emphasis on Microsoft Word, Excel, Front Page, and Outlook. * Successfully pass a background check. PHYSICAL DEMANDS AND WORKING ENVIRONMENT Work is performed in a standard office environment. Physical demands include: * Moves objects (less than 20 pounds) long distances (more than 20 feet). * Ability to be mobile campus wide for appropriate business needs. * Operates a variety of standard office equipment requiring continuous or repetitive arm-hand movements. * Reading, writing, speaking, hearing, standing, bending, sitting. * Learning and comprehending. * Requires visual concentration on detail. * Manual dexterity and precision required for keyboarding * Must be able to sit for long periods at a time at a computer * May occasionally be required to deal with distraught people. * Must be able to concentrate on details and process complex information while experiencing frequent interruptions. * Must be able to communicate effectively with people at all levels under stressful conditions.

The Rehabilitation Medicine has an outstanding opportunity for an Executive Assistant to the Department Chair to join their team. Under the general supervision of the Department Assistant Director for Human Resources & Operations, with daily direction from the Chair, and the Vice Chair for Finance & Administration, this position will manage a portfolio of faculty-led programs that includes operational support and development of the new department-wide Strategic Planning Initiative for Research. The position involves extensive work at the highest levels of department leadership and coordination with external consultants. Duties are primarily focused on faculty-led initiative and project operations, management, and outreach. The position also provides confidential administrative support for the Chair, the Vice Chair for Finance & Administration, and the Vice Chair for Research, and may also provide discrete support to other Vice Chairs. It is characterized by primarily autonomous work with the requirement to exercise executive level judgement in conduct of business for the Chair, Vice Chairs for Finance & Administration and Research and Assistant Director for HR & Operations, as well as for trouble-shooting issues that arise related to the programs managed by this position. A significant knowledge of various UW systems is required. This position is integral to the smooth operation of programs and administrative activities by and for the department's entire executive leadership team. As the primary front-line contact for the Chair and Vice Chairs, this position requires a strong professional who can partner with the individuals supported to ensure their focus can remain on the strategic, research, and patient-facing work that moves the department forward. DUTIES AND RESPONSIBILITIES Strategic Initiatives Programs (60%) Support the Chair, Vice Chairs and investigative team members in the development and facilitation of all strategic and programmatic meetings and events. Manage administrative aspects of the development, launch, and early-days enactment of the Department of Rehabilitation's new research and clinical affairs strategic planning processes and initiatives. Be or become knowledgeable of the Department's research, academic, and clinical programs, priorities, and interdependencies. Develop materials and manage logistical arrangements pertinent to meetings and larger-scale retreats. Staff various executive-level meetings and retreats, complete independent follow-u[ on initiatives resulting from meetings. Track progress of initiatives, prepare presentation content for Vice Chairs on research and clinical trends, collaborate with Vice Chairs and tactical teams to develop and prepare briefing documents and progress reports. Manage execution of the outreach strategy: create internal and external communications instruments (website, newsletter, intranet); serve as primary content writer and editor; manage communications dockets and updates. Interpret and articulate the strategic planning initiatives' vision and priorities to faculty and staff in person, writing and telephone. Manage and oversee special projects as directed through the development of the strategic planning initiatives and efforts of the Vice Chairs on an ongoing basis by planning, implementing and monitoring the success of each project and how it contributes to the strategic plan by tracking project-based information and statistics. Projects may involve investigation, analysis, and synthesis of internal and external data or policies, operational processes, research requirements, etc. Independently write, design and update surveys using Microsoft Office Suite tools, internet web tools and other programs. Analyze and organize survey data for reporting. Collaborate with the Vice Chair for Finance & Administration and the assistant Director for HR & Operations in identifying, developing, and deploying new department-ops improvement projects around onboarding/exiting and general operations management and/or in general support of members of the executive administrator's portfolio. May manage administrative aspects of a small portfolio of faculty-led program development, including but not limited to proposal review, program marketing and outreach, evaluation, etc. Department Operations (30%) Provide confidential administrative support to the Chair, Vice Chairs, and Assistant Director of HR & Operations, including managing calendars, processing reimbursements, preparation of correspondence and documents, and other duties as assigned. Collaborate with the Vice Chair for Finance & Administration and the Assistant Director for HR & Operations in the development of new operations policy and procedures documents; participate in implementing new policies and procedures. Collaborate with the Assistant Director for HR & Operations in the development of project-specific communications and promotional materials including brochures, posters, flyers, presentations, and web pages. Manage Chair's Office annual special events: Continuing Medical Education (CME)-accredited Review Course in Physical Medicine & Rehabilitation, Justus F. Lehmann Symposium. Other Duties as Assigned (10%) MINIMUM REQUIREMENTS Bachelor's Degree in English, Communications, Business, Political Science, Comparative History of Ideas ( CHID), Higher Education Administration 2 or more years of experience in project management and executive level administrative support within a research academic hospital and higher education setting Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. DESIRED QUALIFICATIONS 4-6 years of experience in project management and executive level administrative support within a research academic hospital and higher education setting 2 years of proven experience in executive-level administrative support Project Manager Professional (PMP) Certification Compensation, Benefits and Position Details Pay Range Minimum: $62,112.00 annual Pay Range Maximum: $72,000.00 annual Other Compensation: - Benefits: For information about benefits for this position, visit ****************************************************** Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: Not Applicable About the UW Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at ************ or **********. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

January 14, 2026 JOB ANNOUNCEMENT JOB TITLE: EXECUTIVE ASSISTANT TO THE SUPERINTENDENT AND COMMUNICATIONS SPECIALIST Chimacum School District School Year: 2025-26 Reports to: Superintendent Bargaining Unit: Unrepresented Days Per Year: 260 (25 Days Vacation, Paid Holidays) Start Date: As soon as possible Wage Range (Salaries are stated as an estimate only. Actual salary is confirmed only upon hire/job offer.) $66,400 - 71,575 (Depending on previous school district experience) Note: Employees are paid the last working day of each month. Position Description This is a dynamic and rewarding central office position that works under the direct supervision of the Superintendent of schools. Flexibility, initiative, collaboration, creativity, organization, confidentiality, and leadership are essential to success in fulfilling the role. This position performs a wide array of ongoing and ad hoc duties as confidential Executive Assistant to the Superintendent, Human Resources support, school office staff support, district-wide and community communications. Terms of Employment Full-time hourly wage position working twelve months per year. General work hours are 40 hours per week, Monday-Friday. Employee may be required to modify work schedule and/or work overtime depending on employer needs. This position is entitled to medical benefits, vacation and sick leave. ESSENTIAL JOB DUTIES Confidential Executive Assistant to the Superintendent of Schools * Provide administrative support to the superintendent of schools, to include greeting visitors, answering telephones, processing district mail, maintaining the superintendent's calendar and confidential files * Create purchase orders and process invoices for superintendent, human resources and school board via Skyward * Collect district office credit card transactions and submit via Skyward * Prepare agendas, minutes and other materials as required for meetings or district committees * Prepare agendas and other materials as required for meetings of the board of directors, prepare the official board minutes and maintain board policy manuals * Schedule and run Zoom meetings and upload Board meeting recordings to website * Organize conference and travel arrangements as needed * Volunteer Coordinator: process background checks; maintain volunteer list * Process Out of District Transfer (CHOICE) Requests and maintain Homeschool records and prepare annual reports * Check in with building admin assistants frequently and offer support Communications Specialist * District Webmaster - coordination, regular updates, liaison with website vendor * District Social Media Coordinator - regular updates and monitoring * District Communications - Develop and coordinate multimedia content, including written content, art, and photos * Work with ESD 112 to produce newsletters and district marketing pieces * Coordination and support of district communications * Maintain district website relating to the board of directors, policies, interlocal agreements, yearly school district schedules, and district social media accounts Human Resources Support * Maintain the district's electronic online application system (TalentEd) and provide assistance to administrators and applicants * Prepare and post job advertisements; support applicants, monitor the application process and develop and run classified ads for employment postings * Finalize pre and post hire paperwork, file preparation. Provide onboarding support for new employees and substitutes: assign training; absence management system; email and laptops and create ID badges and order nameplates or business cards (where applicable) Minimum Qualifications * High school diploma * Demonstrate ability to carry out the work assignment with minimal supervision * Demonstrate ability to troubleshoot and be self-driven * Ability to work under pressure and meet deadlines * Ability to maintain strict confidentiality * Ability to present a positive district office public relations image to staff and patrons * Demonstrate willingness to accept feedback related to job performance improvement * Ability to learn and work with various computer programs: Microsoft Office, Outlook, Google Docs, online employment application program, district online training module, Substitute Online, Skyward, and Zoom * Must be able to pass an Administrative Assistant Skills Test (Basic Office Skills, Data Entry, MS Word and Excel) * Other duties as assigned Certificates & Licenses: * Valid Washington State Driver's License required. * First Aid and CPR Certification may be required after hiring. Clearances: Washington State Patrol and FBI Fingerprint Background clearance Application Material Required Go to ***************************************************** to submit an online application. Complete online applications include: letter of interest, completed district application, resume, and three (3) letters of recommendation. Questions? Please contact: Stephanie McCleary, HR Director stephanie_****************** or ************** Open Until Filled ______________________________- Working Conditions and Physical Demands The environmental factors described here are representative of those that may be present in the workplace while the employee performs the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed primarily in an office environment and requires prolonged periods of sitting, some walking, and standing. Substantial telephone and in-person contact and requires the ability to communicate effectively. The usual and customary methods of performing the job's functions requires the following physical demands: some lifting, carrying, pushing, and/or pulling; some climbing and balancing; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. The job requires 70% sitting, 15% walking and 15% standing. The job is performed under minimal temperature variations, a generally hazard free environment, and in varying atmospheric conditions. Work environments during outreach events may include businesses, school districts, and industry worksites. The district reserves the right to modify, interpret, or apply this in any way the district desires. This job description is illustrative and in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. The job requirements are subject to change within the district's sole discretion to reasonably accommodate qualified disabled individuals. Chimacum School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation, gender expression, gender identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. The District provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator: Stephanie McCleary stephanie_****************** ************ Section 504/ADA Coordinator: Sarah Walker sarah_**************** ************ Title IX Coordinator: Ryan Stevens ryan_***************** ************ Chimacum School District will also take steps to assure that national origin persons who lack English language skills can participate in all education programs, services, and activities. Contact Sarah Walker at ************** for information regarding translation services or transitional bilingual education programs. Chimacum School District is a smoke and drug free workplace which includes nicotine delivering devices. About Chimacum Schools Surrounded by farms and forests at the base of the Olympic Mountains and the edge of the Salish Sea, Chimacum Schools are the heart center of a proud and vibrant community in East Jefferson County. We offer a deeply rewarding work environment with dedicated colleagues, enriching professional development, community partnerships, and regionally competitive compensation. Chimacum provides PreK-12 students engaging place-based and hands-on learning, locally produced school lunches, and an invitation to educational innovation and support, among other amazing opportunities! Chimacum provides PreK-12 students engaging place-based and hands-on learning, opportunities for accelerated learning like College in the High School coursework, locally produced school lunches, and an invitation to educational innovation and support, among other amazing professional opportunities. The Chimacum Promise to our community is Every student is known by name, strength, and need, and aspires to learn, dream, and become. We are deeply dedicated to authentic collaborative practices and not fads to meet our students' needs in the classroom setting, regardless of their academic, social, or behavioral differences. OUR PURPOSE To be a caring community for courageous learners OUR PROMISE Every student is known by name, strength, and need, and aspires to learn, dream, and become

Job Description Primary Location District Office Salary Range $66,400.00 - $71,575.00 / Per Year Shift Type 260 days per year

Job Title: Executive Assistant to the Superintendent Department: Support Reports to: Superintendent FLSA Status: Nonexempt Pay Scale: Classified Scale C General Description: Performs highly responsible secretarial and confidential administrative work as principal staff assistant to the Superintendent of Schools with a view toward conserving the time of the Superintendent of Schools, and interacting with top level legislative, city, county and community officials, as well as the School Board. The work requires a broad knowledge of the organization and regulations affecting the school system and the ability to interact effectively with top level officials (legislative, community, city as well as school), on frequently sensitive, confidential and controversial matters. Considerable judgment and tact is required in handling the many diverse problems that occur. Essential Duties and Responsibilities include the following. Other duties may be assigned. Plans clerical work of the Superintendent's office and distributes to other secretaries as required for completion; monitors and modifies office procedures and organizes office projects and processes, managing day-to-day office operations; may take dictation; keeps Superintendent informed of deadlines and pending items and assembles background material for Superintendent; follows up on work in progress to ensure timely reply or action. Screens telephone callers and drop-in visitors, tactfully referring those which can be handled by other offices; personally handles many inquiries, including substantive questions requiring research or technical knowledge. Maintains the Superintendent's day and night calendars, and schedules certain appointments and conferences without prior clearance; makes necessary arrangements for meetings or conferences, including space, time, and participants; prepares for the superintendent's signature, replies to general requests and routine letters on varied matters. Reviews all outgoing correspondence requiring the Superintendent's signature for format, spelling, punctuation, and grammar before submitting for signature; may coordinate the activities of a subordinate clerical staff; types a variety of correspondence and reports from handwritten notes, dictation, or computer disk, using available computer, word processing machine or typewriter; processes statistical reports, forms and newsletters requiring a number of separate tabulations, often utilizing electronic spreadsheet programs; takes and transcribes meeting minutes; signs supervisor's name to correspondence of a routine nature. Reviews incoming mail for action or for-eyes-of Superintendent; retrieves appropriate background information to be attached to the correspondence or other materials; notes details pertinent to the superintendent's calendar and future attention. Collects data for and prepares informal and formal dockets and packets for School Board meetings; composes letter ensuring that all pertinent details and views of Superintendent and Clerk are addressed. Handles arrangements for Superintendent's travel. Completes secretarial follow-up tasks regarding School Board decisions and requests and administration action items. Composes routine correspondence, newsletters and other communications; makes announcements related to school closings; responds to Freedom of Information requests; compiles data for questionnaires; prepares staff-development materials; maintains control records on incoming correspondence and action documents, and follows up on work in progress to ensure timely response or action. Organizes and maintains filing system(s), according to standard filing procedures, and at times according to local, state or federal guidelines; maintains a log of staff assignments. Tabulates and prepares reports of financial and statistical data; gathers and compiles data for inclusion in the yearly budget; prepares budget request for the Office of the Superintendent. Required Knowledge, Skills, and Abilities: Comprehensive knowledge of major educational business office administrative support secretarial functions, modern office terminology, procedures, and equipment. Comprehensive knowledge of the organization and functions of the school system, including established procedures and practices of the Office of the Superintendent, and the names and responsibilities of school division administrative staff. Thorough knowledge of local, state and federal regulations which govern school division operations and ability to apply said knowledge to secretarial support level decisions. Ability to manage clerical and administrative support activities of a large school-division, and to coordinate and manage activities and staff. Ability to communicate effectively, both orally and in writing. Ability to make relatively complex mathematical computations rapidly and accurately. Ability to interact with top level officials and all staff with tact, courtesy and diplomacy. Ability to follow complex oral and written instructions. Ability to work well under pressure with constant deadlines and frequent interruptions. Skill in the use of a microcomputer and word processing equipment, spreadsheets and database software programs, and rapid data entry keyboarding functions. Education, Training, and Experience Requirement: Graduation from high school, including courses in typing, word processing and office practices, supplemented by college level secretarial, administrative assistant and office management courses (Associate Degree preferred), and extensive progressively more responsible secretarial experience, some of which shall have been at the level of Administrative Secretary; or any equivalent combination of education and experience that would provide the above noted knowledge, skill, and ability. Physical Attributes/Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Most tasks are performed in a sedentary work environment, attributes include those required in normal, everyday activities including sitting, walking, standing, bending, reaching, or carrying light items. Ability to operate keyboard for on production basis to complete long, time-sensitive reports or documents may be required. Evaluation: Performance on this job will be evaluated in accordance with the school board policy and administrative regulations on evaluation of classified personnel. Greensville County Schools does not discriminate on the basis of race, color, natural origin, sex, disability, or age in its programs and activities. The following persons have been designated to handle inquiries into the non-discrimination policies: Division Superintendent.

Spotsylvania County Public Schools is seeking a School Administration Intern to work alongside the School Principal to provide assistance in implementing the total school program in our growing school division. The Administration Intern position is designed to give Education professionals an opportunity to experience and grow in the field of school administration. Essential Job Functions: Assists the principal in the implementation, supervision and evaluation of the total school instructional program. Assists the principal in the selection, assignment, orientation, and evaluation of staff. Assists the principal in the supervision of student teachers and volunteers, coordination of field trips and the textbooks program, coordination and supervision of substitute teachers, coordination of bus duty, supervision of the school's safety program, security, environmental control programs, and monitors student attendance. Assists the principal in the supervision of student conduct and extracurricular activities. Assists the principal in the departmental budgeting process and the acquisition of supplies and supplementary materials for instructional usage. Assists the principal in the coordination of programs and services supplementary to the instructional programs Click here to read the full Job Description for this role. Education and Experience: Master's Degree from an accredited college or university. Currently possesses -OR- ability to possess a Virginia Collegiate Professional or Postgraduate Professional License with an endorsement, or provisional endorsement, as a Principal Three (3) years of successful, full-time, teaching experience; two (2) in the level of education for which considered Employment Terms: Employment may be offered as a 12-Month (243 Day) contract, at a minimum of 7.5 hours worked per day. This position is evaluated annually. Additional compensation awarded for credits earned toward advanced degrees. Benefits Eligibility: Eligible Together, we prepare our students for their future. We look forward to welcoming you to the #WeAreSpotsy team. _____________________________________________________________________________________________ Spotsylvania County Schools is an Equal Opportunity Employer and committed to non-discrimination in the workplace. Criminal record and background checks will be completed after an offer is made. A workplace that values unique perspectives, fosters belonging, and ensures opportunities for all to thrive. ***APPLICANTS FOR THIS ADMINISTRATIVE INTERN POSITION MAY BE CONSIDERED FOR FUTURE SECONDARY ADMINISTRATIVE INTERN OPENINGS FOR A PERIOD OF SIX MONTHS AFTER THE CLOSING DATE FOR APPLICATIONS.***

Clerical/Clerical Positions Job Description Title: ADMINISTRATIVE ASSOCIATE - SCHOOLS (260 Days) Position Type: Non-Exempt Primary Function: Position is responsible for providing clerical office support in a school office. Minimum Qualifications: High school diploma or equivalent and some previous office experience. Successful completion of the "Office Clerical Skills Test" and completion of high school and or any equivalent combination of experience and training. Maintains school master calendar, as applicable at school level. Coordinates facilities use requests and maintenance work orders, as applicable at school level. Thorough knowledge of standard office practices, procedures, and equipment. Ability to type accurately and at a reasonable rate of speed; familiarity with Microsoft Office. Must establish and maintain effective working relationships with other employees and the public. Ability to understand and follow oral and written instructions. Proficiency in use of word processing software and initiative to learn other computer programs as required. Exhibits use of correct English grammar, spelling and punctuation. Professional attitude and good communication skills. Ability to quickly learn procedures used to report information and maintain records. Performance Responsibilities: Performs a variety of clerical tasks as assigned by the administrator. Serves as receptionist for the school. Becomes knowledgeable of School Board policies and procedures and applies them appropriately. Demonstrates ability to learn and use YCSD standard software to perform required tasks. Compiles information from various sources for records and reports. Maintains organized student files and records, as applicable at school level. Registers and withdraws students, as applicable at school level. Maintains attendance figures and reports information as required, as applicable at school level. Greet the public, answer phones, and provide information as requested. Use microcomputer programs required to accomplish assigned work, e.g. word processing and data input. Distribute incoming mail. Maintain a pleasant attitude, being tactful and courteous toward co-workers, students, parents, and visitors. Coordinates device distribution and check-in process. Assists with building needs related to substitute teachers. Answers the telephone and responds to the needs of students, parents, teachers, administrators and vendors. Maintains confidentiality as required. Models nondiscriminatory practices in all activities. Performs other duties as assigned. Job Specifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions. Working Conditions & Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Must have the ability to sit for extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer terminal; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; ability to understand and follow oral and written instructions; physical agility to lift up to 25 pounds. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties are normally performed in an office environment. Reports to: Principal or Designee Terms of Employment: As specified in annual notice of employment. Salary according to the School Board Pay Plan. Evaluation: Performance on this job will be evaluated in accordance with school board policy and administrative regulations on evaluation of non-licensed personnel. The York County School Division does not discriminate on the basis of race (Title VI), color, religion, national origin, veteran status, sex, gender (Title IX), age or disability (Section 504), or any other protected class in its educational programs, activities or employment and provides equal access to the Boy Scouts and other designated youth groups. The following positions have been designated to handle inquiries regarding the non-discrimination policies: Title IX Coordinator Chief Human Resources Officer 302 Dare Road Yorktown, VA 23692 ************ Section 504/ADA Coordinator Director of Special Education 302 Dare Road Yorktown, VA 23692 ************

The job of the assistant coach is to support the head coach in directing the education, leadership, supervision and organization of the assigned interscholastic team. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Provides ongoing supervision of athletes before/during/after practices/conditioning sessions, games, travel and other school-sanctioned events as assigned by the Head Coach. * Maintains current knowledge of all national, state, league and District rules and regulations related to the assigned sport/activity, student participation and parent/community involvement. * Teaches and emphasizes safety procedures and precautions to all athletes on a daily basis throughout season. * Immediately reports all injuries using the Accident Report Form, established process, and communicates with staff regarding all injuries and return to play timelines. * Reports violations or suspected violations of established rules and regulations to the Head Coach. * Assist other personnel, as may be required, supporting them in completion of their wok activities. * Participates in various meetings, professional development for the purpose of receiving and/or providing information and/or meeting credential requirements. QUALIFICATIONS: * Successful prior experience as head or assistant coach in designated sport/activity. CONDITION OF EMPLOYMENT: * Criminal background clearance * Current First Aid/CPR Certification

The Administrative Assistant provides confidential secretarial and administrative support to include data entry and coordination, mailings, general tasks, schedule meetings and generate meeting minutes. This role researches and resolves to invoice and payment issues related to purchase orders and vendor invoices; enters purchase orders into system to assist in procurement of equipment, software and services; tracks and monitors purchase orders; updates and maintains records of financial transactions and vendor contracts; and other support activities as requested ensuring the smooth flow of work through the department. This role also performs fiscal, bookkeeping and accounting-related duties in preparing and maintaining fiscal, accounts payable related records and reports. Represents the department, therefore requiring a high degree of communication, accountability and responsibility. The Administrative Assistant ensures that activities, meetings and events are scheduled accurately; provides timely information to assist with scheduling; and handles urgent and sensitive information on a daily basis, while maintaining office confidentiality. This role performs various duties that require independent discretion and judgment, accuracy, orderliness and timeliness, all within established guidelines and procedures. This role also requires the learning, knowledge, and application of VCUHS policies and procedures. This position may have a dual reporting line. Licensure, Certification, or Registration Requirements for Hire: N/A Licensure, Certification, or Registration Requirements for continued employment: N/A Experience REQUIRED: Minimum of two (2) years of previous secretarial/administrative work experience in an office setting Previous experience with Microsoft Office applications and e-mail/calendaring Experience PREFERRED: Three (3) years of previous secretarial/administrative work experience in an office setting Previous experience in an academic health care setting Education/training REQUIRED: High School Diploma or equivalent Education/training PREFERRED: Post High School coursework in Business, Accounting or closely related field Independent action(s) required: Independently performs administrative and secretarial duties Seeks guidance and direction from supervisor when needed Supervisory responsibilities (if applicable): N/A Additional position requirements: Generally works day shift, Monday through Friday, but may require flexibility for special projects or to meet organizational needs. Age Specific groups served: N/A Physical Requirements (includes use of assistance devices as appropriate): Physical: Lifting 50-100 lbs. Activities: Prolonged sitting, Walking (distance), Repetitive motion Mental/Sensory: Strong recall, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking Emotional: Fast pace environment, Steady pace, Able to handle multiple priorities, Able to adapt to frequent, change Days EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.