Virtual assistant jobs in Birmingham, AL - 175 jobs

We're looking for a dependable and organized Administrative Personal Assistant to support an executive with daily scheduling, communication, and administrative tasks. This role is ideal for someone who enjoys creating order, staying on top of details, and helping others work more efficiently. This position may be full time or part time. Responsibilities: Manage email inbox, draft responses, and prioritize messages Maintain calendars and schedule meetings, appointments, and travel Prepare documents, presentations, and simple reports Coordinate meetings, send reminders, and track follow-up items Assist with personal errands and tasks as needed Handle sensitive information with confidentiality Qualifications: Previous experience in an administrative or assistant role Strong organizational and communication skills Comfortable with Microsoft Office and calendar/email systems (Outlook or Google Workspace) Proactive, reliable, and adaptable to changing priorities

Department: Sleep Diagnostic Lab Schedule: PRN This position is for current Polysomnographic students or requires 6 months of hands on experience as a Sleep Tech. What You Will Do Assist with basic diagnostic sleep studies. Monitor the patient's sleep stages and record all data required. Ensure each room is supplied with necessary equipment and is clean and restocked prior to each patient's arrival. Support with patient testing process. Monitor patients throughout the study and recognize and relays information to technologist. What You Will Need Licensure / Certification / Registration: BLS Provider. American Heart Association or American Red Cross accepted. Preferred. Education: High School diploma equivalency or 1 year of applicable cumulative job specific experience required. Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable. Additional Preferences No additional preferences. About UAB St. Vincent's UAB St. Vincent's, a proud part of UAB Medicine, is a trusted provider of health care, serving Alabama for more than 125 years. With five hospitals and numerous clinics, we're a health care community deeply rooted in compassion, service, and respect for all, guided by the rich legacy of the St. Vincent's name. We're committed to extending kindness and personalized care to patients, their families, and each other. We address the physical, psychological, social, and spiritual needs of our patients. We believe in the power of teamwork and unity, and foster a collaborative spirit among our more than 4,800 employees. As one of Alabama's best hospitals as recognized by U.S. News & World Report, improving the health and lives of those we serve is at the heart of our mission. Join us in continuing our legacy of service and healing in central Alabama, where we can make a lasting impact together.

Duties and Responsibilities: * Makes arrangements for meeting and trainings, as needed * Provide quality customer service * Serves as the contact person for the Behavioral Health Department/SUD Program * Screen calls, emails, and other correspondence sent from reception * Manage multiple clinical and meeting calendars for Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator * Functions as administrative support for Director of Behavioral Health and SUD Coordinator * Organize, maintain, and file digital files and records * Prepare and edit correspondence, reports, spreadsheets, and presentations * Complete special projects as assigned * Assisting with other overflow work as directed by the Director of Behavioral Health * Prompt, Regular attendance at the office * Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times. * Manages MAT Referral Spreadsheet to ensure accuracy and up-to-date information * Schedules suboxone intake and MAT Clinic appointments for all CMC locations (Centerville, West End, Bessemer) * Contacts behavioral health patients on behalf of the Director and SUD Coordinator, as needed * Maintains registries (suboxone, behavioral health, School based health referral, psych consult, mental health hotline) for the Director of Behavioral Health * Receives and processes referrals for the Behavioral Health Department * Completes monthly medicaid verifications for patients enrolled in the Ryan White Program * Inputs Ryan White Data in monthly/quarterly reports, update spreadsheets as needed * Assist in scheduling Ryan White patients for initial intakes, follow ups and missed appointments * Any other duties as assigned by the Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Required Skills: * Knowledge of behavioral health and social work concepts * Excellent organizational, interpersonal and communication skills * Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe) * Project coordination experience * Ability to work well with various levels of internal management and staff as well as outside vendors and clients * High level of flexibility and willingness to help with the daily tasks

+ Experience managing calendars, inbox, and incoming calls. + Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings. + Ability to manage calendar, travel, inbox, and incoming calls with minimal distractions. + Ability to confidentially screen emails, upon request, and the ability to proactively prioritize the handling/processing of requests. + Demonstrated proficiency using Microsoft Office products and Tools (Word, Excel, Power Point, Access, Outlook, OneNote and Teams). + Past experience supporting Client. + Experience with MAXIMO and Client ORACLE systems. + PowerPoint presentations. + Demonstrate proficiency to learn Client applications for invoice, expense, timekeeping, and procurement needs. + This role will support the Director, 4 Managers, as well as individuals within the organization. **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (*********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

The Administrative Assistant is responsible for handling documentation and correspondence in support of one or more managers. Responsibilities: Create and maintain project information in project management system; create subcontracts, purchase orders, change orders and their respective attachments as well as generating transmittals per Project Manager's request for plans and specifications and pay requests. Correspond on routine inquiries with subcontractors and vendors at the beginning and throughout the duration of a project, fax or email correspondence to the field or other locations as needed. Coordinate invoice routing and monitor payments to subcontractors and vendors. Enter and maintain client and prospect data in automated system. Generate and edit contract based documents through contract negotiations to produce final AIA owner contract documents. Produce owner AIA change orders as required. Answer and direct phone calls or take messages for appropriate parties. Verify insurance certificates and follow up to insure proper coverage is in place. Greet and welcome persons entering the office, determine the nature and purpose of visit, and direct or escort them to specific destinations. Notarize, copy and distribute required documents. Prepare agendas for meetings and make arrangements, such as coordinating catering for luncheons, for committee, and other meetings. Prepare plans and specifications for pickup/shipment. Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution. Contact subcontractors and/or vendors to follow up on signed subcontracts, purchase orders and change orders. Perform general administrative duties such as but not limited to; filing, photocopying, taking and distributing meeting minutes, managing schedules, coordinating travel arrangements, scheduling appointments with internal and external parties, providing back up to switchboard, ordering supplies, sorting and distributing correspondence and maintaining database records. Requirements: High School Diploma, GED or equivalent 1-2 years of experience providing administrative support preferably in the A/E/C industry Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level. Proficient in MS Office, Adobe/Bluebeam; Procore experience preferred General basic knowledge of or ability to learn accounting software and systems. Valid Driver's License required Physical Demands and Working Environment: The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office environment with extensive public contact and frequent interruptions. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight 50 lbs; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. EOE - Vets/Disabilities HPM does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of HPM without a prior written search agreement will be considered unsolicited and the property of HPM.

Responsibilities The DMOI Department Administrative Assistant supports the DMOI team with administrative needs. Responsibilities and Essential Duties include the following (other duties may be assigned): * Support team with administrative needs * Assist in meetings, meeting notes and overall organization * Responsible for department coordination of mobile devices * Coordinate activities project team meetings as necessary * Update and distribute various reports on a regular basis * Maintain calendars and appointments for management * Schedule meetings, reserve conference rooms/meeting locations, and set up room, when necessary * Arrange events and conferences including team building events * Make travel arrangements as needed (airline, car rentals, hotel, etc.) * Prepare expense reports * Process invoices * Greet guests in a professional, friendly, and hospitable manner * Professionally answer all incoming calls and ensure calls are redirected accurately or requested information provided * Manage office administrative duties, as needed * Additional administrative duties, as needed * Order breakfast, lunch, and other meals for meetings and events as needed * Serve as onboarding representative for new hires and interns * Maintain organized systems, files, and workflows for efficiency and accessibility * Proactively identify and implement process improvements with a forward-thinking mindset * Demonstrate flexibility and willingness to grow with the department and company Education - Skills - Knowledge - Qualifications & Experience Education/Qualifications/Experience/Skills: * Bachelor's degree strongly preferred * Minimum of two years of administrative experience or comparable experience * Experience with a construction company preferred * Proficient working knowledge of Microsoft Office applications (Word, Excel, Outlook, PowerPoint, etc.) * Experience working in JD Edwards and Salesforce preferred * Ability to efficiently learn and proficiently use new technology as needed - emphasis on AI technology * Must be customer service driven, self-motivated, organized, ethical, competitive, detail-oriented, and a team player * Strong work ethic with a willingness to do what it takes to get the job done * Detail oriented with the ability to recognize discrepancies * Ability to work effectively in a team environment as well as independently * Must thrive in a fast-paced work environment * Demonstrated, excellent written and oral communication skills, including excellent phone etiquette * Ability to maintain strict confidentiality at all times * Ability to work and collaborate with a diverse group of people The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Senior Administrative Assistant Locatio, Birmingham, AL Contract- 3 Years Client- Alabama Power Provide expert-level administrative support and leadership to the team, leveraging over 11 years of experience to ensure seamless operations and enhance organizational efficiency. This role requires advanced multitasking, superior communication, and strong organizational abilities to manage complex schedules, coordinate executive-level activities, and maintain confidentiality in all business matters. Key Responsibilities Provide comprehensive administrative support to executives and team members, ensuring smooth day-to-day operations. Independently manage calendars, schedules, and appointments, optimizing time management and prioritizing critical tasks. Lead the coordination and organization of high-profile meetings, conferences, and events, including logistics, agendas, materials, and follow-up actions. Prepare, edit, and review complex documents, presentations, reports, and correspondence with precision and professionalism. Conduct in-depth research and data analysis, compiling reports to support strategic planning and decision-making. Handle sensitive and confidential information with the utmost discretion and integrity. Oversee budget management, expense tracking, and financial reporting, ensuring accuracy and adherence to company policies. Act as a primary point of contact for internal and external stakeholders, delivering exceptional communication and relationship management. Skills & Competencies Outstanding communication and interpersonal skills, capable of interacting effectively with diverse stakeholders. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other business software tools. Strong organizational and multitasking abilities with high attention to detail. Proven ability to prioritize tasks, meet deadlines, and adapt to changing priorities. Proactive, self-motivated, and professional approach to problem-solving and team support.

1st. Shift Administrative Assistant Some weekends Proper handling and processing of paperwork Efficiently provide administrative support in the way of Data Entry and working with spreadsheets to meet the deadlines associated with corporate paperwork Experience Requirements: 1 year of administrative experience is preferable Must have at least 1 year of customer service experience Must be proficient in Excel spreadsheets Experience with Microsoft Office Suite is a plus Must be able to type at least 30 WPM with minimal errors Responsibilities: Comply with all industry, customer, and company safety regulations and operating procedures. Drive vehicles, at all times, in accordance with company and customer instructions/procedures. Must maintain regular and acceptable attendance at such level as is determined in the company's sole discretion. Must be regularly available and willing to work at least 8 hours per day, 40 hours per week or other such hours per day or hours per week as the company determines are necessary or desirable to meet its business needs Must be available to work overtime per day or per week, weekends and holidays as the company determines are necessary or desirable to meet its business needs Skills, Licenses, Certification, and/or Special Training: Must maintain a valid state driver's license is required to operate company equipment Meet and maintain all requirements contained in the Conditions of Employment policy Physical, Mental, & Sensory Requirements: Must be able to hear and communicate work or safety instructions spoken in a normal voice Must be able to hear work or safety instructions verbally communicated in a normal speaking voice Must possess normal depth perception and have a normal peripheral vision in both eyes Ability to communicate telephonically and with two-way radios Ability to view and change data on a standard computer Ability to simultaneously handle multiple tasks Must be able to work independently Must be able to properly wear all required Personal Protective Equipment. Company Profile: Established in 1987, Road & Rail Services has grown and diversified to become a leading provider of rail-related services in North America. Our network of skilled associates provides plant and terminal operating expertise as well as field maintenance of rail assets for railroads, rail shippers, and owners of rail related equipment and facilities.

Energy Systems Southeast, LLC (ESSE), the Industrial Distribution Central for Generac Power Systems, is currently searching for an Parts Assistant in Birmingham, Alabama. Duties/Responsibilities: Will research and order parts. Will assist with counter sales. Will assist with general office work. Receiving of invoices. Answer telephone and assist customers. Required Skills/Abilities: Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Windows Office Suite

Job Description A little about us..... Coosa Valley Medical Center (CVMC) is a progressive health care organization that believes in quality patient care and values their team members. Below is an exciting opportunity to work with the amazing team at CVMC. Why Coosa Valley Medical Center? Competitive Compensation Health & Dental Insurance Day One Flexible Schedule Options Flexible Pay; No More Waiting For Pay Day A little about the job.... Perform repetitive tasks in maintaining an assigned area in an orderly and sanitary condition. Qualifications for the job... High school education or equivalent required. Work requires ability to read, write, understand and/or transmit detailed instructions or information and ability to perform simple arithmetic calculations. Ability to understand and follow verbal and written instructions in order to read labels when preparing cleaning solutions and be able to efficiently follow supervisor's work orders. One to three months' on-the-job experience necessary in order to become familiar with heavy housekeeping duties and to acquire working knowledge of cleaning procedures and maintenance of power equipment. Powered by ExactHire:120957

Job DescriptionSnelling is currently recruiting a highly experienced Metal Prep Assistant for a well-established company in the Trussville area. The pay for this position will be $17.00-21.00/hr, and the shift will be 1st with a start time of 6:00 am. Responsibilities for Metal Prep Assistant: Assist primary laser, press brake and machining center operators with material movement, operator level maintenance & general housekeeping of production areas. Operation of production machines such as band saw, iron worker, drill press & plasma torch. Load and unload raw material and parts from laser cutting machines Assist in unloading raw material trucks and storing material in assigned locations Make parts using general metal prep machinery such as a band saw, iron worker, drill press and plasma torch using the part drawing as a reference Assist machine operators with material handling, operator level maintenance & general housekeeping. Skills and Attributes Required for Metal Prep Assistant: Ability to read blueprints Ability to use measuring tape and work with metric system of measurements Demonstrated competency in basic shop math Must be flexible with daily job assignments Ability to operate forklift and overhead cranes Ability to lift to 50 lbs. Experience Requirements for Metal Prep Assistant: High school diploma or GED certificate 2-3-year related job experience Interested and qualified candidates for the Metal Prep Assistant position should submit their resume to ************************* for immediate consideration. Resumes will be reviewed as quickly as possible and qualified applicants will be contacted to arrange an interview.For additional information, please contact Whittney Taylor at ************ SNELLING is a full-service recruiting firm, placing candidates in temporary, temp-to-hire and direct hire positions in the Jefferson and Shelby County areas for over 75 years. SNELLING is a drug free workplace. All inquiries are strictly confidential, and all search fees are paid by our clients. Contact us TODAY with confidence!

McKinnon Nissan is hiring, and we want to talk to you! We are your local, family-owned Nissan dealership! Proudly serving our area for over 50 years. Since opening our doors in 1964, we have strived to exceptionally serve our community and our staff. We've held true to our values while servicing our community and pursuing continuous growth. We strongly believe in continuous improvement for our employees. We've been continuing to grow, while holding true to our values of professionalism, positivity, teamwork and honesty! We strive to make our employees happy, resulting in long-term employee retention! We would like to add you to our great team! At McKinnon Nissan, we strongly believe in growth opportunities for our employees and therefore offer ongoing training and strive to promote from within! Are you ready to jump-start your career and grow with our organization? If the answer is yes, apply below! We Offer: Competitive Pay Direct Deposit Sundays off Ongoing training Promote from within Excellent work environment Great team culture Family owned and operated Responsibilities: •Assist Customers and Technicians with locating, pricing and ordering parts •Checking in daily orders •Answering incoming parts phone calls •Assisting parts manager with daily parts tasks •Verify parts are billed to Service Tickets and Counter Tickets •Process Customer payments for Counter Sales Requirements: Knowledge in all aspects of automotive repair and maintenance Fast learner Excellent written and verbal communication skills Excellent customer service skills Team player Computer literate Valid driver's license High School Diploma preferred Must be able to work Saturdays We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job DescriptionDescription: We are looking for a Dock and Door Construction Assistant to join our team at Wize Solutions. You'll collaborate with experienced foremen to install cutting-edge dock equipment, from advanced hydraulic levelers to high-speed doors for truck loading docks. We're looking for someone who enjoys working with their hands, developing new skills, and making an impact with every project. This role offers the perfect opportunity to grow your career while working in a supportive, high-energy environment. The Opportunity: At Wize Solutions, we don't just do the job-we set the standard. Headquartered in Salt Lake City, UT, we operate in all 50 states and internationally, delivering top-tier solutions with a relentless commitment to excellence. Our growth speaks for itself: in 2024 alone, we expanded from 120 to nearly 500 employees, and we're just getting started. What fuels our success? Our people. We believe that when our employees thrive, our company thrives. That's why we invest in a culture that feels like family-where every team member is valued, supported, and given opportunities to grow. Through both tangible benefits and the intangibles that make a workplace truly great, we ensure that working at Wize Solutions isn't just a job-it's a career worth building. If you're looking for a place where you can make an impact and grow alongside a rapidly scaling company, we'd love to have you on board. Requirements: Who You Are: You have a positive attitude and approach each challenge with a growth mindset, enjoying the opportunity to learn and develop new skills. You are a problem solver, eager to contribute directly to installing and repairing dock equipment for the construction team at Wize. You are detail-oriented and understand that attention to the minor details in construction can lead to impactful improvements, both on-site and in-process development. You are adaptable and comfortable finding solutions to business challenges, whether they arise on-site or in customer interactions. You communicate your findings effectively in both written and verbal form. You are dependable, punctual, and can work in 2-person teams, ensuring tasks are completed efficiently and safely. What You'll Own: Assist the foreman in daily tasks, including installing and repairing equipment such as levelers, dock seals, and shelters. Operate forklifts and various construction tools, ensuring safety protocols are followed. Complete safety training to stay compliant with industry standards, including OSHA certifications. Assist with welding and reading electrical schematics to aid in the setup of complex equipment. Provide a high level of customer service, ensuring that each installation meets Wize Solutions' quality standards. Experience You'll Need: Ability to lift 40 lbs. daily and operate construction equipment. OSHA 10-hour Certification (or willingness to obtain within the first few months of employment). Reliable transportation, punctuality, and flexibility to travel occasionally. Minimum of 1 year of construction experience (preferred). Welding experience and the ability to read electrical schematics (preferred). Benefits: Health, Dental, and Vision Insurance after 60 days. Paid Holidays and paid sick days. Overtime pay and opportunities for wage increases with completed certifications.

Job Description Duties and Responsibilities: Makes arrangements for meeting and trainings, as needed Provide quality customer service Serves as the contact person for the Behavioral Health Department/SUD Program Screen calls, emails, and other correspondence sent from reception Manage multiple clinical and meeting calendars for Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Functions as administrative support for Director of Behavioral Health and SUD Coordinator Organize, maintain, and file digital files and records Prepare and edit correspondence, reports, spreadsheets, and presentations Complete special projects as assigned Assisting with other overflow work as directed by the Director of Behavioral Health Prompt, Regular attendance at the office Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times. Manages MAT Referral Spreadsheet to ensure accuracy and up-to-date information Schedules suboxone intake and MAT Clinic appointments for all CMC locations (Centerville, West End, Bessemer) Contacts behavioral health patients on behalf of the Director and SUD Coordinator, as needed Maintains registries (suboxone, behavioral health, School based health referral, psych consult, mental health hotline) for the Director of Behavioral Health Receives and processes referrals for the Behavioral Health Department Completes monthly medicaid verifications for patients enrolled in the Ryan White Program Inputs Ryan White Data in monthly/quarterly reports, update spreadsheets as needed Assist in scheduling Ryan White patients for initial intakes, follow ups and missed appointments Any other duties as assigned by the Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Required Skills: Knowledge of behavioral health and social work concepts Excellent organizational, interpersonal and communication skills Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe) Project coordination experience Ability to work well with various levels of internal management and staff as well as outside vendors and clients High level of flexibility and willingness to help with the daily tasks

Job DescriptionSalary: Parts Assistant Energy Systems Southeast, LLC (ESSE), the Industrial Distribution Central for Generac Power Systems, is currently searching for an Parts Assistant in Birmingham, Alabama. Duties/Responsibilities: Will research and order parts. Will assist with counter sales. Will assist with general office work. Receiving of invoices. Answer telephone and assist customers. Required Skills/Abilities: Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Windows Office Suite

A little about us..... Coosa Valley Medical Center (CVMC) is a progressive health care organization that believes in quality patient care and values their team members. Below is an exciting opportunity to work with the amazing team at CVMC. Why Coosa Valley Medical Center? Competitive Compensation Health & Dental Insurance Day One Flexible Schedule Options Flexible Pay; No More Waiting For Pay Day A little about the job.... Perform repetitive tasks in maintaining an assigned area in an orderly and sanitary condition. Qualifications for the job... High school education or equivalent required. Work requires ability to read, write, understand and/or transmit detailed instructions or information and ability to perform simple arithmetic calculations. Ability to understand and follow verbal and written instructions in order to read labels when preparing cleaning solutions and be able to efficiently follow supervisor's work orders. One to three months' on-the-job experience necessary in order to become familiar with heavy housekeeping duties and to acquire working knowledge of cleaning procedures and maintenance of power equipment.

+ Calendar Management, Travel arrangements, timekeeping, Expense/Invoice Processing, Ordering Suppliers, Coordinating event logistics/catering, other administrative functions. + Maintain confidentiality, integrity and high level of professionalism. + Ability to work with minimal supervision. **Skills:** + Experience with Microsoft office applications: Outlook, PowerPoint, Excel, Word, Etc. **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (*********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Administrative Assistant Contract- 2 Years The Administrative Assistant provides comprehensive administrative support to departments including Maintenance, Planning, Compliance, Engineering, Fuels, and Environmental. This role involves managing a wide range of administrative functions, ensuring smooth departmental operations, and delivering high-quality service to internal and external stakeholders. Key Responsibilities Administrative Support Provide general administrative support to multiple departments within the plant. Perform timekeeping and attendance reporting for plant personnel. Process employee expense reports for both covered and non-covered personnel using PaySource and Oracle Expenses. Manage filing systems and order office supplies as needed. Coordinate travel arrangements for employees. Schedule and manage logistics for meetings and department events. Gather data, compile information, and prepare various reports and summaries. Maintain departmental record retention and documentation. Specialized Tasks Support and participate in plant and departmental safety initiatives. Manage Southern Linc phone inventory, repairs, and replacements. Serve as vendor point of contact for copier/printer repairs. Process tool reimbursement and boot allowance expense statements. Update ARCOS system for vacation tracking, weekly call-out lists, and generate quarterly/yearly reports. Enter Limestone receipts in COMTRAC and perform monthly closeouts. Order flowers for employee sick leave or bereavement events. Act as FMLA contact for departmental time groups. Verify contractor timesheets using Tableau and cross-reference with backup documentation. Provide backup support to Administrative Assistants across other departments. Job Experience & Education High school diploma or equivalent required. Two-year degree or vocational certification preferred. 3-5 years of experience in an administrative support role required. Experience with SHIPS, PeopleSoft, or similar people management software preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) required. Experience with accounts payable, timekeeping systems, and working with union employees in a plant environment is preferred. Demonstrated experience in report preparation, travel/meeting arrangements, and calendar management is required. Knowledge, Skills & Abilities Strong ethical behavior and positive attitude. Ability to maintain confidentiality and handle sensitive information appropriately. Capable of making informed administrative decisions and procedural judgments. Highly detail-oriented, organized, and adept at multi-tasking. Skilled in composing and editing written communications. Proven ability to interact effectively with all levels of employees and leadership. Strong verbal and written communication skills. Behavioral Attributes Provide exceptional customer service to both internal and external stakeholders. Exhibit strong interpersonal skills, flexibility, and professionalism. Demonstrate ownership and accountability for all assignments. Be a team player with a commitment to safety and compliance. Foster and maintain positive working relationships across the organization.

We are looking for a Dock and Door Construction Assistant to join our team at Wize Solutions. You'll collaborate with experienced foremen to install cutting-edge dock equipment, from advanced hydraulic levelers to high-speed doors for truck loading docks. We're looking for someone who enjoys working with their hands, developing new skills, and making an impact with every project. This role offers the perfect opportunity to grow your career while working in a supportive, high-energy environment. The Opportunity: At Wize Solutions, we don't just do the job-we set the standard. Headquartered in Salt Lake City, UT, we operate in all 50 states and internationally, delivering top-tier solutions with a relentless commitment to excellence. Our growth speaks for itself: in 2024 alone, we expanded from 120 to nearly 500 employees, and we're just getting started. What fuels our success? Our people. We believe that when our employees thrive, our company thrives. That's why we invest in a culture that feels like family-where every team member is valued, supported, and given opportunities to grow. Through both tangible benefits and the intangibles that make a workplace truly great, we ensure that working at Wize Solutions isn't just a job-it's a career worth building. If you're looking for a place where you can make an impact and grow alongside a rapidly scaling company, we'd love to have you on board. Requirements Who You Are: You have a positive attitude and approach each challenge with a growth mindset, enjoying the opportunity to learn and develop new skills. You are a problem solver, eager to contribute directly to installing and repairing dock equipment for the construction team at Wize. You are detail-oriented and understand that attention to the minor details in construction can lead to impactful improvements, both on-site and in-process development. You are adaptable and comfortable finding solutions to business challenges, whether they arise on-site or in customer interactions. You communicate your findings effectively in both written and verbal form. You are dependable, punctual, and can work in 2-person teams, ensuring tasks are completed efficiently and safely. What You'll Own: Assist the foreman in daily tasks, including installing and repairing equipment such as levelers, dock seals, and shelters. Operate forklifts and various construction tools, ensuring safety protocols are followed. Complete safety training to stay compliant with industry standards, including OSHA certifications. Assist with welding and reading electrical schematics to aid in the setup of complex equipment. Provide a high level of customer service, ensuring that each installation meets Wize Solutions' quality standards. Experience You'll Need: Ability to lift 40 lbs. daily and operate construction equipment. OSHA 10-hour Certification (or willingness to obtain within the first few months of employment). Reliable transportation, punctuality, and flexibility to travel occasionally. Minimum of 1 year of construction experience (preferred). Welding experience and the ability to read electrical schematics (preferred). Benefits: Health, Dental, and Vision Insurance after 60 days. Paid Holidays and paid sick days. Overtime pay and opportunities for wage increases with completed certifications.