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Virtual assistant jobs in Hawaii

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  • Branch Office Administrator

    Edward Jones 4.5company rating

    Virtual assistant job in Urban Honolulu, HI

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team. At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. Job Overview Position Schedule: Full-Time Branch Address: 500 Ala Moana Blvd Ste 3a, Honolulu, HI This job posting is anticipated to remain open for 30 days, from 11-Dec-2025. The posting may close early due to the volume of applicants. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself... Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events You can also expect... A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated... Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. Hiring Minimum: $26.10 Hiring Maximum: $31.00 Read More About Job Overview Skills/Requirements What skills would make you a successful BOA? Analytical Thinking Attention to Detail Adaptability Conversational Skills Digital Tool Utilization Team Collaboration Role Requirements Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements Awards & Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Read More About Awards & Accolades About Us Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.
    $42k-48k yearly est. 2d ago
  • Administrative Assistant

    Kai Hawaii 3.7company rating

    Virtual assistant job in Urban Honolulu, HI

    Benefits/Perks Competitive Compensation Paid Time Off ESOP Profit Sharing Plan Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to assist the Office Manager and secretarial support to our engineering staff, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Provide administrative support for the Office Manager and the engineering staff Perform clerical duties, which include word processing, responding to mail and correspondence, scanning, copying, answering incoming phone calls and route them to the appropriate person, faxing and filing Monitor the inventory of office supplies, kitchen supplies, and equipment supplies; order supplies as needed to ensure no shortage. Must be able to lift a case of soda to restock the refrigerator and kitchen cabinets Schedule appointments and maintain a calendar Organize meetings Write emails, memos, and letters and distribute them appropriately Assist with coordinating company events Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associate's degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Excel, Outlook, Access, database applications and graphics software (PowerPoint) Highly organized with excellent time management skills and the ability to prioritize projects Demonstrated ability to establish workload priorities and effectively handle multiple tasks simultaneously Possesses excellent customer service skills and values teamwork, achievement, and demonstrates high motivation and initiative. Has excellent communication skills (verbal, written, and listening skills) Compensation: $22.00 - $25.00 per hour Our Story We are an employee-owned, full-service structural engineering firm. Dedicated to the highest level of technical expertise, we take a solutions-driven approach to building and infrastructure design, inspection services and forensic assessment. Founded in 1995 by Ken Hayashida as a client and community-focused company, we foster a culture where ideas, experiences and knowledge are readily exchanged. We believe that innovation and technical excellence provides vital insight, optimizes development and maximizes value. Collaborating closely with our clients and community, we're committed to delivering technical excellence that builds sustainability and resilience. Join Our Team At KAI Hawaii, we foster a culture of continual improvement and innovation. Working together as one family or ‘ ohana, we help to enhance each other's strengths and foster creativity to successfully solve challenges and create opportunities. Sharing our experience and expertise, we support and encourage each other, valuing individual and team well-being.
    $22-25 hourly Auto-Apply 24d ago
  • PT Assistant

    Stayfit Physical Therapy LLC

    Virtual assistant job in Kapolei, HI

    Job Description Growing private physical therapy clinic looking to hire Physical Therapy Assistant. 1:1 treatments. If you are interested in working in a great learning environment, developing your manual skills and working for a purpose, not just a paycheck, this may be an opportunity for you. MUST have graduated from accredited PTA program to be considered. Send your resume to this address please. New grads welcome.
    $27k-47k yearly est. 4d ago
  • Assistant to Full Professor (pos. #83046)

    University of Hawaii System 4.6company rating

    Virtual assistant job in Hawaii

    Title: Assistant Professor (H3M11) to Full Professor (H5M11) 0083046 Hiring Unit: UHM John A. Burns School of Medicine, Department of Psychiatry Salary Information: Salary commensurate with qualifications and experience. Monthly Type: 11 Month Tenure Track: Non Tenure Full Time/Part Time: Part-Time at 49% Temporary/Permanent: Permanent Other Conditions: Combination private/general/tuition funds, permanent, part-time 49% FTE, non-tenure track, annually renewable depending on performance and/or funding availability. To begin approximately May 2025, subject to position clearance. First review begins April 2, 2025, with continuous recruitment until filled. Assistant Professor Duties and Responsibilities: * Under general supervision, faculty at this rank tutor in units, perform tasks to develop learning resources, or serve as clinical skills preceptors. * Involvement in the clinical courses and pre-clinical problem based learning (PBL) curriculum for the MD program, and/or involvement with resident or fellowship training, and/or involvement in the curriculum of the Public Health, Communication Science and Disorders and/or Medical Technology programs. Involvement includes chairing committees, developing innovative educational or clinical programs and developing and implementing evaluation tools. * May serve in a leadership role of a core educational program as appointed by the Chair. * Serve as resource persons in their area of specialization and give lectures or conferences/colloquia upon request. * Contribute to student well-being through the Advisor Program. * Serve on committees as directed by the Department Chair and/or elected positions such as the educational policy committee, clinical competency committee, residency selection committee, department personnel committee, and other university directed committees but not limited to. * Serve as a psychiatrist for the Department of Psychiatry in a university affiliated training hospital. * Responsible for the teaching and training of medical students and residents and for the assessment, care and treatment of patients with psychiatric conditions. * Perform clinical educational program leadership duties, including but not limited to participation in accreditation activities, strategic planning, and serving assistant or lead director of core and/or specialty medical education programs or similar as needed by the department. * Other scholarly activities. * Other duties as assigned. Associate Professor Duties and Responsibilities: In addition to those of Assistant Professor, Associate Professor duties and responsibilities include: * Involvement in the clinical courses and pre-clinical problem based learning (PBL) curriculum for the MD program, and/or involvement with resident or fellowship training, and/or involvement in the curriculum of the Public Health, Communication Science and Disorders and/or Medical Technology programs. * Leadership in a core educational program. * Increase skills in organizing and administering educational or training experiences for undergraduates, graduate students, medical students, residents, or fellows. * Direct and conduct research, educational or clinical programs, independently or collaboratively. * Faculty at this rank render service to the medical school, university, professional, or lay communities as appropriate. Service activity at this rank includes but is not limited to participation in local or regional education/training committees or key university/hospital committees providing clinical, administrative, or educational leadership. * Mentor graduate students, medical students, residents, or fellows. Full Professor Duties and Responsibilities: In addition to those of Assistant Professor and Associate Professor, Full Professor duties and responsibilities include: * Leadership in the JABSOM, University, and in the national or international research academic and/or medical community. Evidence of leadership is expected, and can include, but is not limited to directing courses and programs for medical students, residents, or faculty, leading or participating in national or international educational committees for medical student, resident, or fellowship training, and chairing major standing committees/working groups providing clinical, educational, or administrative service, developing educational models or new clinical services. * Mentor junior faculty. Assistant Professor Minimum Qualifications: * MD degree or equivalent medical degree from a medical school of recognized standing. * Board certification (within 7 years) or qualified to become certified in Psychiatry (or the equivalent) is required. * Eligible for Hawaii license (NBME or FLEX) with clinical experience and interest in adult psychiatry. * Evidence of teaching of medical students, residents in psychiatry and other specialties, which includes evidence of facilitating student-centered learning; demonstration of a positive attitude to student growth; and preparedness and skill as preceptor of clinical skills, community medicine, or elective preceptor. * Evidence of effective research, scholarly activity, or clinical administration in areas affecting human health, patient care, or methods and techniques of medical education. * Ability to generate new knowledge in basic science research, clinical care, or medical education is of major importance in improving the quality and effectiveness of the primary teaching function of any medical school. Value is placed on timely publication of results in peer-reviewed journals that include at least co-authorship of publications together with sufficient independent or group research/scholarship activity to justify the reasonable expectation that the applicant will develop into an effective and productive scholar. * Ability & willingness to perform educational program leadership duties. Experience in leadership or beginning leadership activities. * Poise and good address for meeting and conferring with others. * Eligible for employment with the Queen's Medical Center/Queen's Health Systems or hospital/facility partnered with the Department of Psychiatry. Associate Professor Minimum Qualifications: In addition to those of Assistant Professor, Associate Professor minimum qualifications include: * Four years in the rank of Assistant Professor, or four years of other medical experience, or a total of four years of teaching in the rank of Assistant Professor and other medical experience, or one year at the rank of Associate Professor at another medical school of recognized standing * Board certification by American Board of Medical Specialties or its equivalent in psychiatry and recertification in that field when appropriate. * At least two (2) years of experience in clinical and/or educational leadership roles. * Evidence of skill in tutoring and delivery of lectures and conference/colloquia, and expertise as a resource person is expected. * Evidence of research/scholarship productivity is required (e.g. primary authorship or co-authorship on publications in major peer-reviewed journals, regular contribution to the field of medical education). Where the applicant's primary activity has been in group research/scholarship, evidence of independent responsibility for substantial and recognizable sections of the group's work must be demonstrated. Where the applicant's primary activity has been in clinical teaching, regular presentations of scholarly abstracts at local, regional, and/or national meetings, primary authorship of peer-reviewed medical case reports, or primary/co- authorship in peer-reviewed journals in medical education, clinical discipline, or academic administration should be demonstrated. In addition, participation in research studies involving clinical trials, community- based research, or clinical services and/or intervention should be documented. * Clear recognition among peers at the local, regional, and/or national levels is expected. Full Professor Minimum Qualifications: In addition to those of Associate Professor, Full Professor minimum qualifications include: * Four years in the rank of Associate Professor, or ten years of other medical experience, or a total of ten years of teaching in the rank of Associate Professor and other medical experience, or one year in the rank of Professor at another medical school of recognized standing; * Proven ability as a teacher, scholar, investigator, administrator, and/or clinician. * Documented participation in the scholarly and academic and/or clinical affairs of the medical school, University, professional organizations, and/or hospitals. * Demonstrated ability to plan, organize, and supervise academic activities and to undertake a variety of teaching, committee, administrative, and/or clinical assignments. * Proven capacity for leadership in the professional and scholarly community. * Recognition as an outstanding academician, scholar, or clinician with a national and/or international reputation is expected. * Evidence of research or scholarly activity, which may be in medical education or clinical service, is required. * Regular publication in peer-reviewed journals significant to the applicant's field is expected with primary or co-authorships. * Evidence of successful competitive funding at the national level or extramural funding of clinical trials, clinical services, or educational training grants and/or contracts is expected. * Demonstration of their status as a nationally-respected contributors to their field of research or clinical specialty. * Ability to lead a research/scholarship group, provide research/scholarship training for junior faculty and/or graduate students, and/or provide leadership in research studies involving clinical trials, community-based research, or clinical services and intervention. Assistant Professor Desirable Qualifications: * Board certified in psychiatry. * Specialized training and/or experience in a psychiatric subspecialty. * Experience working with patients with complex medical and psychosocial needs; and cross-cultural psychiatry. * Experience working in healthcare teams, community psychiatry, and systems of care. * Experience in educational program leadership. * Scientific publications. Associate Professor Desirable Qualifications: In addition to those of Assistant Professor, Associate Professor desirable qualifications include: * Board certified in a psychiatric subspecialty. * Demonstrated record of excellent evaluations on teaching of students and other trainees. * Scientific peer-reviewed publications in major journals, including those related to mental health and cross-cultural issues. To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach the required documents: * Cover letter indicating how you satisfy the minimum and desirable qualifications, * CV, * Names and contact information of five (5) professional references, * Copy of U.S. Board Certification AND current U.S. medical license or Official transcripts from medical school plus certificates of completion from residency training and current U.S. medical license. Copies of transcripts are accepted when used instead of current U.S. board certification or current U.S. medical license. However, if used for verification, original transcripts are required upon hire. The application will be considered incomplete if materials are unreadable. Late or incomplete applications will not be considered. JABSOM Department of Psychiatry 1356 Lusitania Street 4th Floor Department of Psychiatry Honolulu, HI 96813 Inquiries:Deborah Goebert, DrPH (***********************) EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: ******************************************** Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at:***************************************************** or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: *********************************************************
    $42k-66k yearly est. 60d+ ago
  • Enforcement and Removal Assistant (OA)

    Department of Homeland Security 4.5company rating

    Virtual assistant job in Urban Honolulu, HI

    Organizational Location: These positions are located in the Department of Homeland Security, U.S. Immigration and Customs Enforcement, Enforcement and Removal Operations (ERO), in multiple locations specified in this announcement. Note: The duty location extended at the final job offer will be based on the needs of the agency, availability of positions, and funding. Summary Organizational Location: These positions are located in the Department of Homeland Security, U.S. Immigration and Customs Enforcement, Enforcement and Removal Operations (ERO), in multiple locations specified in this announcement. Note: The duty location extended at the final job offer will be based on the needs of the agency, availability of positions, and funding. Overview Help Accepting applications Open & closing dates 10/27/2025 to 12/31/2025 Salary $34,454 to - $49,927 per year The salary range shown is for base salary only, actual salary will be determined based on the duty location of the selectee. Pay scale & grade GS 5 - 6 Locations Many vacancies in the following locations: Anchorage, AK Birmingham, AL Gadsden, AL Mobile, AL Show morefewer locations (185) Montgomery, AL Fayetteville, AR Fort Smith, AR Little Rock, AR Texarkana, AR Eloy, AZ Florence, AZ Phoenix, AZ Tucson, AZ Yuma, AZ Adelanto, CA Bakersfield, CA Calexico, CA Camarillo, CA El Centro, CA Fresno, CA Los Angeles, CA Morgan Hill, CA Redding, CA Sacramento, CA San Bernardino, CA San Diego, CA San Francisco, CA Santa Ana, CA Santa Maria, CA Stockton, CA Alamosa, CO Aurora, CO Centennial, CO Craig, CO Durango, CO Florence, CO Frederick, CO Grand Junction, CO Hartford, CT Dover, DE Fort Myers, FL Jacksonville, FL Miami, FL Miramar, FL Orlando, FL Plantation, FL Pompano Beach, FL Stuart, FL Tallahassee, FL Tampa, FL Atlanta, GA Folkston, GA Lumpkin, GA Savannah, GA Tamuning, GU Honolulu, HI Cedar Rapids, IA Des Moines, IA Sioux City, IA Boise, ID Idaho Falls, ID Twin Falls, ID Broadview, IL Chicago, IL Rock Island, IL Indianapolis, IN Wichita, KS Bowling Green, KY Louisville, KY Alexandria, LA Baton Rouge, LA Jena, LA Lafayette, LA New Orleans, LA Oakdale, LA Winnfield, LA Burlington, MA Baltimore, MD Salisbury, MD Scarborough, ME Detroit, MI Fort Snelling, MN Grand Rapids, MN Kansas City, MO Saint Louis, MO Strafford, MO Gulfport, MS Pearl, MS Billings, MT Cary, NC Charlotte, NC Greensboro, NC Hendersonville, NC Wilmington, NC Grand Forks, ND Grand Island, NE North Platte, NE Omaha, NE Manchester, NH Elizabeth, NJ Mount Laurel, NJ Newark, NJ Albuquerque, NM Chaparral, NM Las Cruces, NM Roswell, NM Las Vegas, NV Reno, NV Batavia, NY Buffalo, NY Central Islip, NY Champlain, NY Malta, NY New York, NY Brooklyn Heights, OH Cincinnati, OH Westerville, OH Oklahoma City, OK Tulsa, OK Eugene, OR Medford, OR Portland, OR Lords Valley, PA Philadelphia, PA Philipsburg, PA Pittsburgh, PA Williamsport, PA York, PA Aguadilla, PR Guaynabo, PR Warwick, RI Charleston, SC Columbia, SC Greer, SC Sioux Falls, SD Chattanooga, TN Knoxville, TN Nashville, TN Alvarado, TX Amarillo, TX Anson, TX Athens, TX Austin, TX Big Spring, TX Conroe, TX Corpus Christi, TX Dallas, TX Del Rio, TX Edinburg, TX El Paso, TX Harlingen, TX Houston, TX Huntsville, TX Karnes City, TX Laredo, TX Livingston, TX Los Fresnos, TX Lubbock, TX Memphis, TX Midland, TX Pearsall, TX Pecos, TX Pflugerville, TX Raymondville, TX San Angelo, TX San Antonio, TX Taylor, TX Waco, TX Ogden, UT Orem, UT Saint George, UT West Valley City, UT Bowling Green, VA Chantilly, VA Harrisonburg, VA Norfolk, VA Richmond, VA Salem, VA Charlotte Amalie, VI Saint Thomas, VI Saint Albans, VT Ferndale, WA Richland, WA Seattle, WA Tacoma, WA Yakima, WA Milwaukee, WI Charleston, WV Cheyenne, WY Remote job No Telework eligible No Travel Required Occasional travel - You may be expected to travel for this position. Relocation expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Competitive Promotion potential 8 Job family (Series) * 1802 Compliance Inspection And Support Supervisory status No Security clearance Other Drug test Yes Position sensitivity and risk Moderate Risk (MR) Trust determination process * Credentialing * Suitability/Fitness Financial disclosure No Bargaining unit status No Announcement number OPM-ERO-12821413-DHA-JS Control number 848932400 This job is open to Help The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Career transition (CTAP, ICTAP, RPL) Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants. Clarification from the agency These positions will be filled through the Office of Personnel Management's Direct Hire Authority for the occupation and is open to all U.S. citizens. Duties Help As an Enforcement and Removal Assistant (OA), at the full performance level you will perform a variety of duties, such as: * Researching detainee history using multiple sources to establish identity/citizenship and manage detained and non-detained dockets. * Providing administrative support to managers, supervisors, or staff members by assisting in the day-to-day management of the office's activities. * Summarizing and tabulating detainee information from various reports and utilizing a variety of databases and automated systems. * Generating and verifying detainee reports, encounters, charging documents, studies, data quality and create and revise spreadsheets charts, graphs, and presentations. * Exercising quality control over bond paperwork. Requirements Help Conditions of employment * You must be a U.S. citizen to apply for this position. * You must successfully pass a background investigation. This may include a credit check, a review of financial issues, as well as certain criminal offenses and illegal use or possession of drugs. * Selective Service: Males born after 12/31/59 must be registered or exempt from Selective Service (see ********************* * One-year probationary period may be required. * A pre-employment drug test will be required. * If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application. * DHS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. * All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. * Incentives may be authorized; however, this is contingent upon funds availability. * License required: No * Pre-employment physical required: No * Qualification requirements must be met for those applications submitted by each cut-off date. * Complete the initial online assessments and USA Hire Assessment, if required. Qualifications You must demonstrate you meet the Minimum Qualification Requirements and the Typing Requirement as noted below. Minimum Qualifications for GS-05 Specialized Experience: You must have at least one year of specialized experience equivalent to the GS-04 level in the Federal service that included experience such as: * Performing recordkeeping and reporting. * Compiling, maintaining, and updating automated records. * Responding to requests for procedural information. OR Education substitution: You must have successfully completed four years of education above high school in any field for which high school graduation or the equivalent is the normal prerequisite. This education was obtained in an accredited business, secretarial or technical school, junior college, college, or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. OR Combination of Education and Experience: You must have an appropriate combination of successfully completed post-high school education and experience to meet the total qualification requirements for the GS-05 grade level. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. This will be calculated using your resume and unofficial transcripts or a list of courses/course hours submitted with your application Minimum Qualifications for GS-06 Specialized Experience: You must demonstrate at least one year of specialized experience equivalent in difficulty and responsibility to the GS-05 level in the Federal service that included experience such as: * Processing individuals arrested or detained by law enforcement officials (e.g., booking and property inventory procedures). * Performing file searches and assembling documentation. * Responding to routine requests and issues regarding legal or law enforcement policies, practices and procedures. Typing Requirement In addition to meeting the minimum qualification requirements, you must show possession of the ability to type at least 40 words per minute based on a 5-minute sample, with three or fewer errors. You may self-certify your proficiency in the Occupational Questionnaire. All qualification requirements must be met by the cutoff dates listed under additional information. Qualification claims will be subject to verification. Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. NOTE: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education If you are claiming education as any part of your qualifications for this position, you must submit an official transcript, unofficial transcript, or a list including courses, grades earned, completion dates, and quarter and semester hours earned. Special Instructions for Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. Failure to provide such documentation with your application will result in lost consideration. For further information, visit: ************************************************************************** Additional information THIS IS AN OPEN CONTINUOUS ANNOUNCEMENT. Applicants will be referred periodically throughout the announcement period based on the schedule below. * 1st Cut-off on 11/01/2025 * 2nd Cut-off on 12/01/2025 * Final Cut-off on 12/31/2025 Salary: The salary range indicated in this announcement will be adjusted to include locality payment for selected duty location. General Schedule locality pay tables may be found under Salaries & Wages. Promotion Potential: When promotion potential is shown, the agency is not making a commitment and is not obligated to provide future promotions to you if you are selected. Future promotions will be dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and administrative approval. Background Investigation: To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet these standards, all selected applicants must undergo and successfully obtain and maintain a background investigation for Public Trust as a condition of placement into this position. This may include a credit check, a review of financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs. Pursuant to Executive Order 12564, and the DHS Drug-Free Workplace Plan, ICE is committed to maintaining a drug-free workplace and, therefore, personnel in safety- or security-sensitive positions (testing designated positions) are subject to random drug testing. Moreover, other drug testing of employees (e.g., reasonable suspicion drug test) may be conducted in order to ensure a safe and healthy work environment. All applicants tentatively selected for employment at ICE are subject to pre-employment drug testing and a final offer of employment is contingent upon a negative drug test result. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. (https://appsupport.usastaffing.gov/hc/en-us/sections/**********9652-Reasonable-Accommodation-Information) Expand Hide additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Benefits: DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more. A student loan repayment incentive may be available, in which case a service agreement will be required. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How you will be evaluated You will be evaluated for this job based on how well you meet the qualifications above. You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): * Flexibility * Integrity/Honesty * Interpersonal Skills * Reading Comprehension * Reasoning * Self-Management Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration. To preview the assessment questionnaire, click the following link: ******************************************************** Direct Hire Authority: These positions will be filled through the Office of Personnel Management's Direct Hire Authority. The "Rule of Three", Category Rating and Veterans Preference will not apply to this vacancy. For more information on Direct Hire Authority, please see: OPM Direct Hire Fact Sheet. Veterans: Although the Direct Hire Authority permits hiring without regard to Veterans Preference, applicants who are eligible for Veterans Preference are still encouraged to include that information in their application and submit supporting documentation (i.e. DD-214, or other substantiating documents). View information on veterans' preference. Career Transition Assistance Program: This program applies to Federal service employees whose positions have been deemed surplus or no longer needed, or employees who have been involuntarily separated from a Federal service position within the competitive service. To receive selection priority for this position, you must: 1) meet eligibility criteria for CTAP or ICTAP; 2) be rated well-qualified for the position; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. Well-Qualified includes those applicants whose knowledge, skills, and abilities clearly exceed the minimum qualification requirements for the position. For information on eligibility criteria and required documentation, go to: ************************************************************ Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Benefits: DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more. A student loan repayment incentive may be available, in which case a service agreement will be required. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required documents Required Documents Help To apply for this position, you must submit a complete Application Package which includes: 1. Your resume showing relevant experience, education and training. Work experience must include: job title, duties, employer's name, employer's telephone number, employer's address, starting and ending dates (MM/YY), hours worked per week, and indicate whether or not we may contact your current supervisor. Limit your resume to two pages. Only resumes 2 pages in length will be accepted to determine eligibility and qualifications. For more information, view the following link. USAJOBS Help Center - Update your resume now so it meets new resume requirements 2. Other supporting documents (only submit if applicable to you): * Are you qualifying based on education? Submit a copy of your college transcript (unofficial is acceptable) or a list of coursework with hours completed. * Are you a veteran entitled to preference? Submit Member Copy 4 of your DD-214 or other (Certificate of Release or Discharge from Active Duty) or notice form. Those applying for 10-Point preference must fill out the SF-15 and provide an official document dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, and/or any other associated documentation based on your preference. If applying based on eligibility under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces that you will be discharged or released from active duty within 120 days from the date on the certification. This must indicate your dates of service, your rank, and confirm that you will be separated under honorable conditions. * Are you claiming special priority selection rights under the Career Transition Assistance Program (ICTAP/CTAP)? If so, submit all of the following: * A copy of your RIF separation notice, notice of proposed removal for failure to relocate, notice of disability annuity termination, or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement; * A copy of your most recent SF-50 "Notification of Personnel Action'', noting your positions, grade level, and duty location; * A copy of your latest performance appraisal including your rating; and * Any documentation from your agency that shows your current promotion potential, if applicable. * Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: * Position title; * Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee); * Agency; and * Beginning and ending dates of appointment. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
    $34.5k-49.9k yearly 56d ago
  • Administrative Assistant

    Puroclean 3.7company rating

    Virtual assistant job in Pearl City, HI

    Administrative Assistant - Coordinator/Scheduler PuroClean, a leader in emergency property restoration services, helps families and businesses take care of water, fire, mold, biohazard, and other types of property damage. We are a local, stable, family-owned company looking for reliable and friendly individuals who have a desire to help others. Why PuroClean? * Location: Waipio (next to Costco) - avoid traffic * Competitive pay - $16-20/hr, depending on experience * Medical/dental/vision insurance * Paid time off - vacation, holiday, personal * Bonus opportunities available * Free parking * Consistent schedule: Full time (Monday-Friday, 8am-5pm) * Pay frequency - weekly Responsibilities: * Answer phones * Provide great customer service over the phone * Follow up with customers and vendors * Assist with scheduling and coordination * Prepare and format reports * Written/verbal communication * Data entry and make photo copies * General office duties * Administrative projects and support Qualifications: * Experience: minimum of 2 years of office experience * Type at least 40 wpm * Proficient at Microsoft Office (Word, Excel, Outlook) * Good computer skills * Reliable transportation to our office in Pearl City Industrial (near Sam's Club) * Willing to work some nights and weekends answering phones Ideal Qualities: * Passion to serve customers and make a difference * Excellent organizational skills and detail-oriented * Proven track record of managing multiple priorities with time-sensitive deadlines * Friendly and empathetic * Skilled in taking initiative and problem-solving * Effective communication skills - verbal and written * Ability to work under minimal supervision * Thrives in fast paced environments * Knowledge of office administration, work process/flows, clerical work, use of office equipment * Experience with scheduling and job coordination
    $16-20 hourly 60d+ ago
  • Mortuary Assistant

    Northstar Memorial Group 4.4company rating

    Virtual assistant job in Wailuku, HI

    NorthStar Memorial Group is seeking a Mortuary Assistant at Maui Memorial Park. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we uphold our commitment to care in every interaction. Responsibilities Collaborate with funeral directors with events held on-site, including services and arrangement conferences Establish and maintain strong business relationships with families Always maintain reverence and respect for the deceased Assist in preparing the memorial area for the family before the services start Ensure that flowers and other memorabilia are returned to the family after services Answer customer inquiries professionally, either by phone or in person Courier work to include picking caskets up from the local airport Help with bringing decedents into our care, either from medical facilities, or from the residence where they passed away Learn how to safely and properly preform cremations. Other duties as assigned Qualifications 1 year of experience in customer service preferred Experience handling difficult situations Funeral professional experience preferred Strong attention to details The ability to be flexible in their duties and to work collaboratively with coworkers Safely able to lift up to 70 pounds independently, and to push and pull larger amounts of weight Compensation $22.00-$23.00/hr. Benefits Medical, Dental, and Vision Insurance Health Savings Account (HSA) Life Insurance 401(k) with Employer Matching We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability or veteran status. #INDCRIT1 #ops
    $22-23 hourly 15d ago
  • Histologic Assistant

    KP Industries, Inc. 3.7company rating

    Virtual assistant job in Urban Honolulu, HI

    Prepares tissue specimens by treating with chemicals, slicing, mounting on glass slides and staining for microscopic examination and analysis by Pathologist. Essential Responsibilities: Receives, records, and accessions specimens of tissues from surgical or diagnostic cases and from autopsies. Fixes tissues in fixing solutions for prescribed length of time. Dehydrates tissue sections by immersion in alcohol baths. Impregnates sections with paraffin. Dehydrates, clears, and impregnates tissue using automated tissue processor as necessary. Imbeds tissues in paraffin for sectioning. Cuts and stains thin sections of specimens. Mounts and labels stained specimens on microscope slides. Performs variety of duties including tissue fixation techniques, processing, embedding, sectioning, and routine staining. Examines sample of stained slides with microscope to ascertain that results are satisfactory. Follows established procedures for handling and processing slides. Prepares and maintains needed solutions and reagents.Qualifications Basic Qualifications: Experience Minimum six (6) months of related experience. Education Post high school coursework or training in histologic procedures. License, Certification, Registration N/A Additional Requirements: Demonstrated knowledge of and skill in oral communication, written communication, interpersonal relations, problem solving, adaptability and teamwork. Preferred Qualifications: Minimum one (1) year of pathology laboratory experience.Associates degree in chemistry and/or biological sciences.
    $29k-35k yearly est. Auto-Apply 2d ago
  • Administrative Services Assistant - Windward District Administration

    Teach In Hawaii 4.0company rating

    Virtual assistant job in Kaneohe, HI

    Salary Range: All new external applicants will be placed on the initial step of the salary range. However, placement above the initial step of the salary range will be based on special characteristics and critical needs of the position, an applicant's exceptional qualifications, the availability of funds, and other relevant factors. Such appointments require prior approval. Hawaii State Department of Education employees will be placed on the salary range in accordance with Department regulations. Administrative Services Assistant, SR-22: $5,369.00 - $6,535.00 per month Examples of Duties * Coordinates the preparation of budget and program plans and prepares appropriate justification; * Maintains records of appropriations, expenditures, income and cost allocations; * Develops, implements and maintains internal fiscal policies and procedures; * Oversees the preparation of billing and maintenance of payment schedule; * Coordinates personnel services and develops contracts for services; * Serves as EEO officer; * Conducts special studies including defining the problem, conducting background research and other fact finding, analyzing the information, preparing alternatives and making recommendations; * Coordinates and oversees the completion of reports and grant application requests; * Conducts cost analysis and allocation studies; * Drafts proposed legislation, policies, procedures, rules, and regulations; * Serves as liaison between administrator and staff; * Serves as liaison with other agencies and public and represents the administrator at meetings, conferences or negotiations; and * May provide staff services to an advisory or policy making board; may supervise clerical staff. Minimum Qualifications Education Requirement: Graduation from an accredited college or university with a baccalaureate degree. Excess work experience as described below in the experience section or any other progressively responsible administrative, professional or other analytical work experience which provided knowledge, skills and abilities comparable to those acquired in 4 years of successful study while fulfilling a prescribed college curriculum leading to a baccalaureate degree may be substituted for the required education on a year-for-year basis. The education or experience background must have demonstrated the ability to write clearly and comprehensively materials such as reports and analyses; read and interpret complex written material; perform research; and solve complex problems logically and systematically. General Experience Requirement: Two and one-half (2-1/2) years of progressively responsible professional analytical work experience which demonstrated the ability to perform administrative assignments such as budget formulation and justification, fiscal operations and/or personnel administration or experience which involves the analysis of programs and services to determine their effectiveness, achievement of program objectives, staffing, cost factors, and to participate in planning for future needs or for related management purposes. The experience must have demonstrated the ability to identify information needs, collect and analyze data, identify alternatives and their advantages and disadvantages, develop logical recommendations for a course of action, read and comprehend complex material such as State statutes and/or federal regulations, exercise a high degree of judgment in applying and interpreting rules, regulations, policies and procedures and draft comprehensive reports of findings and recommendations. For the Administrative Services Assistant level, at least one (1) year of the experience must have been at the fully competent, independent professional worker in a position involving budget/program evaluation, planning, management/organizational analysis or personnel administration. Experience as an independent worker in such programs is characterized by the performance of a variety of moderately difficult work assignments involving extensive analysis and the application of management principles in one or more areas of administration. Persons in direct services programs may be accepted if there is evidence of continuing responsibility for analytical work as described above (viz, as a staff assistant responsible for analyzing the assigned program area and recommending improvements in operations or as a supervisor whose work included evaluation and monitoring the progress of the assigned program area or function and preparing reports of progress and plans for the assigned work or function). License Requirement: Incumbents of positions in this class are required to travel to meetings and other events in areas in which public transportation is not available. Therefore, applicants must possess a current valid passenger-type motor vehicle operator's license to drive in the State of Hawaii. Non-Qualifying Experience: Clerical or paraprofessional (technical work performed in support of professional practitioners) work although such work may have been done in budget or program evaluation area is not qualifying. Substitutions Allowed: 1. Satisfactory completion of all academic requirements for a master's degree in business or public administration or a related field which provided knowledge of principles and techniques of management and administration with emphasis in the application of research and analytical methods and techniques may be substituted for one year of the general experience required. This substitution may not be considered to substitute for the requirement that one year of the experience be at the fully competent level. 2. Satisfactory completion of all academic requirements for a Ph.D. degree from an accredited college or university in business or public administration may be substituted for all of the required experience. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: * A copy of the applicant's TA History Report or equivalent system-generated report; * A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, * Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month civil service and SSP employees enjoy a range of competitive benefits: * Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. * Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. * Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 DRIVER'S LICENSE REQUIREMENT: Do you possess a current, valid driver's license? NOTE: To receive credit, you must submit a clear copy of your driver's license. A conditional/instructional permit to drive is not acceptable. * Yes * No 02 EDUCATION REQUIREMENT: Which statement best describes your education qualification? Note: You must submit an original or a legible copy of your official college/university transcripts from each institution to receive credit. * I graduated from an accredited four-year college or university with a baccalaureate degree. * I have excess work experience as described in the General Experience section or other progressively responsible administrative, professional or other analytical work experience which provided knowledge, skills and abilities comparable to those acquired in four (4) years of successful study while fulfilling a prescribed college curriculum leading to a baccalaureate degree. * I satisfactorily completed all academic requirements for a master's degree in business or public administration or a related field which provided knowledge of principles and techniques of management and administration with emphasis in the application of research & analytical methods & techniques. * I satisfactorily completed all academic requirements for a Ph.D. degree from an accredited college or university in business or public administration. * I do not have any of the above mentioned education or experience. 03 GENERAL EXPERIENCE REQUIREMENT: Do you have progressively responsible professional analytical work experience which demonstrated the ability to perform administrative assignments such as budget formulation and justification, fiscal operations and/or personnel administration or experience which involves the analysis of programs and services to determine their effectiveness, achievement of program objectives, staffing, cost factors, and to participate in planning for future needs or for related management purposes? The experience must have demonstrated the ability to identify information needs, collect and analyze data, identify alternatives and their advantages and disadvantages, develop logical recommendations for a course of action, read and comprehend complex material such as State statutes and/or federal regulations, exercise a high degree of judgment in applying and interpreting rules, regulations, policies and procedures and draft comprehensive reports of findings and recommendations. * Yes, I have at least two and a half (2½) years of professional analytical work experience; * Yes, I have at least one and a half (1½) years, but less than two and a half (2½) years of professional analytical work experience; * Yes, I have at least one-half (½) year, but less than one and a half (1½) years of professional analytical work experience; * Yes, I have less than one-half (½) year of professional analytical work experience; * No, I do not have any professional analytical work experience. 04 GENERAL EXPERIENCE (cont.): If you answered "Yes" to the question above, describe your professional work experiences in each of the following areas, if any. Treat each area and employer separately. For each position/employer you would like considered, include the employer name, your job title, dates of employment (from-to, month/year), average number of hours worked per week, and the name & title of your immediate supervisor. Note: Use specific language that will clearly show the exact nature of the duties you performed, and be sure to provide details & examples. Do not copy/paste or give reference to your resume as a response to this question. If your write up is unclear, you may be asked to provide a copy of your official Job/Position Description. a. Budget formulation and justification; b. Fiscal operations; c. Personnel administration; d. Experience which involves the analysis of programs and services to determine their effectiveness, achievement of program objectives, staffing, cost factors, and to participate in planning for future needs or for related management purposes. Include such relevant information as the size & scope of the budget/program, description of participants & your specific role, factors considered or steps taken in the process, kinds of evaluations/analysis performed, end results, recommendations/proposals made, etc. If you answered "No" to the question above, please type "None" in the space provided. 05 SPECIALIZED EXPERIENCE REQUIREMENT (FOR ADMINISTRATIVE SERVICES ASSISTANT): Of the required two and one-half (2½) years of General Experience as described above, I have at least one (1) year experience at the fully competent, independent professional worker in a position involving budget/program evaluation, planning, management/organizational analysis or personnel administration. Experience as an independent worker in such programs is characterized by the performance of a variety of moderately difficult work assignments involving extensive analysis and the application of management principles in one or more areas of administration. * Yes * No 06 FUNCTIONAL AREAS: If you answered "Yes" to the question above, describe your professional work experiences in each of the following functional areas, if any. Treat each area and employer separately. For each position/employer you would like considered, include the employer name, your job title, dates of employment (from-to, month/year), average number of hours worked per week, and the name & title of your immediate supervisor. Note: Use specific language that will clearly show the exact nature of the duties you performed, and be sure to provide details & examples. Do not copy/paste or give reference to your resume as a response to this question. If your write up is unclear, you may be asked to provide a copy of your official Job/Position Description. a. Budget/program evaluation: Include such relevant information as the size and scope of the budget or program(s) you evaluated, your specific role in the budget or evaluation process, the factors considered or steps taken in such process, how often you performed such evaluation, the end results of such evaluation, etc.; b. Program planning: Include such relevant information as your specific role in the planning process, the factors considered or steps taken in such process, whether your planning was formal or informal, the recommendations/proposals made, the end results of your recommendation, etc.; c. Management/organizational analysis: Include such relevant information as the specific kinds of analysis you performed, the factors you considered, the end results of your analysis, etc.; d. Personnel administration: Include such relevant information as the number and job titles of the regular full time staff you were responsible for, your specific administrative duties in this area, etc. If you answered "No", please type "None" in the space provided. 07 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application. If these documents are NOT received by the deadline, your application may be rejected. * I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days. * I understand, but I will not submit the required information. I understand that my application may be rejected. * I have previously submitted my verifying documents for another recruitment. Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************
    $5.4k-6.5k monthly 8d ago
  • Admin Assistant

    Unitek Hawaii 4.3company rating

    Virtual assistant job in Urban Honolulu, HI

    Company: Acutron, LLC The Administrative Assistant is responsible for providing administrative support to one or more departments within the company. Essential Duties & Responsibilities: * Provides administrative support to multiple departments, including, but not limited to timecard administration, certified payroll support, contract processing, daily report tracking, opening/closing jobs folders, log maintenance (e.g., employee certifications, works orders, change orders, submittals), and report preparation (e.g., labor/material/job cost reports). * Performs general administrative tasks, such as filing/organizing (hard copy and electronic) documents, organizing/stocking supplies, printing/copying/scanning/faxing, managing the phone system, labeling, preparing envelopes, sending mail, etc. Qualification/Requirements: * Five to ten years of administrative or other work experience. * Familiarity with the mechanical insulation or construction industry, in general, a plus. * Strong communication skills (verbal and written). * Ability to organize and prioritize in a fast-paced environment. * Strong problem-solving skills and attention to detail. * Proficiency in MS Word, Excel, and Outlook. * Knowledge of QuickBooks and Timberline preferred. * Work location: In person. Education/Training: * High school diploma or equivalent preferred. * Microsoft Office skills (Word and Excel). Benefits: * Competitive compensation package * Retirement savings options, including ESOP (Employee Stock Ownership Plan), 401(k) with employer matching contributions * Health and Wellness: Medical, dental & drug insurance, flex spending account (FSA), group life insurance * Time off and Work-Life Balance: Paid holidays & PTO * Professional development opportunities About the Company: * Acutron, LLC is the largest locally-owned and -operated mechanical insulation and firestopping company serving the State of Hawaii. * The company services a wide range of projects, from residential service calls to government installations, commercial spaces, hospitals, and high rises. * Management seeks to foster a collaborative work environment built upon the collective efforts of its team members. * Employees are expected to adhere to the policies, procedures, and ethical standards of Acutron, LLC and its affiliate, Unitek Contracting Group. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. We are an Equal Employment Opportunity Employer. All employment decisions will be made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, genetic information, national origin, disability or protected veteran status.
    $35k-39k yearly est. 40d ago
  • Forestry Assistant

    Parker Ranch Career Portal

    Virtual assistant job in Waimea, HI

    Job DescriptionDescription: The primary function of the Forestry Assistant position will be to implement day-to-day forestry operations of the timber assets of Parker Ranch. This will include work in areas of the ranch with extensive native timber species such as koa (Acacia koa) and ohia (Metrosideros polymorpha), as well as areas that include non-native timber resources such as tropical ash (Fraxinus uhdei), sugi (Cryptomeria japonica), and various eucalyptus species. This position will work closely with, and under the direct supervision of, the Parker Ranch Forestry Manager. A Forestry Assistant must be highly motivated, adaptable to a wide variety of changing work tasks, possess an eagerness to learn, and able to work in remote locations under a variety of environmental conditions. Forestry Assistants will focus on timber management duties in accordance with Parker Ranch's Sustainable Forestry Management Plans including tree planting and care, non-native invasive species control, fence construction and maintenance, salvage timber harvesting, timber stand management, forest fire mitigation and response, research, and general project implementation Requirements: ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: Invasive Plant and Animal Management Implements large-scale management projects aimed at controlling invasive plant communities using a variety of mechanical, chemical, and biologic techniques Implements large-scale management projects aimed at planting a wide variety of tree seedlings Ability to properly apply chemical herbicides Ability to legally and safely use firearms Field Work/ Management Implement diverse forest expansion activities as directed by Forestry Manager and Forestry Technician including native and non-native tree plantings Collect, process and properly store seeds for forest expansion as directed by Forestry Manager and Forestry Technician Ability to safely fell, buck, limb, or otherwise cut trees with chainsaws. Inspect and maintain existing timber stand fences Ability to establish, maintain, improve, and manage timber stands in line with current forestry Best Management Practices Ability to recognize project needs, nutrient deficiencies in timber, threats to forestry areas, and adapt management practices to address those needs Construct new fences following approved methods as directed Ensure company safety protocols are followed continuously GPS and GIS Data Collection, Mapping and Management Collects and manages GPS and GIS data including, but not limited to timber stands, access roads, invasive plant and animal management activities, planting, harvest planning, and other key forest health metrics as defined by the Forestry Manager
    $25k-44k yearly est. 2d ago
  • Cleaning Assistant - OGG Kahului Airport - Part-Time

    Smartecarte Brand 3.4company rating

    Virtual assistant job in Kahului, HI

    $16.50 - $17.50 / hour is eligible for $5 a month paid for monthly cellular phone allowance. Local candidates only. will work between 21 - 29 hours per week. FREE Parking! Medical Benefits eligible! Flexible Shift: morning, evening, weekends, holidays COMPANY BACKGROUND: Smarte Carte, Inc. is the leading concessionaire of self-serve vended luggage carts, electronic lockers, commercial strollers and massage chairs, as well as other passenger and guest services. Smarte Carte is headquartered in St. Paul, MN and has operations in the United States, Australia, Canada, Ireland, New Zealand, Norway, Singapore, Sweden, and United Kingdom. Are you looking for a job with a flexible schedule, great pay, and a fantastic work environment? Are you looking for a place to develop and build your career? Do you like to have your voice heard and be involved in process improvements? Then Smarte Carte is the place for you! A positive attitude and willingness to learn are the top qualities for our ideal candidate. Smarte Carte prides itself on having a diverse and inclusive workforce. All genders, ethnicities, and backgrounds are encouraged to apply. Smarte Carte is focused on being environmentally responsible by owning/operating recyclable equipment and reducing our carbon footprint. BASIC JOB FUNCTION: Cleaning Assistant is responsible for cleaning massage chairs and cart rental units, keeping immediate area free from litter, clutter, etc. Additionally, this position will collect carts as time allows. Local candidates only. ESSENTIAL JOB FUNCTIONS: Cleaning equipment & surrounding area Baggage cart collection Provide professional and helpful customer service. Other duties as assigned QUALIFICATIONS: High School diploma or equivalent Minimum 6 months successful work experience Excellent customer service skills Ability to work individually and as part of a team CERTIFICATIONS/LICENSES Ability to get airport badge is required PHYSICIAL REQURIEMENTS Push and pull 50 pounds to move up to 6 carts simultaneously. Walk and stand for duration of shift
    $16.5-17.5 hourly 3d ago
  • Pantry/Pantry Asst

    Avolta

    Virtual assistant job in Lihue, HI

    With a career at HMSHost, you really benefit! We Offer * Health, dental and vision insurance * Generous paid time off (vacation, flex or sick) * Holiday pay * Meal and Transportation Benefits * *401(k) retirement plan with company match * *Company paid life insurance * *Tuition reimbursement * Employee assistance program * Training and exciting career growth opportunities * Referral program - refer a friend and earn a bonus * Benefits may vary by position so ask your recruiter for details. Airport Location: Lihue Airport F&B Advertised Compensation: $17.00 to $17.00 The Pantry Assistant is responsible the preparing various food products; ensuring proper food handling procedures are followed; arranging necessary supplies and equipment between storage and work areas; operating a variety of kitchen utensils and/or equipment for food product cooking, serving and storing; receiving and inventorying food and beverage products; performs all other responsibilities as directed by the business or as assigned by management. This is a non-exempt position and typically reports to the Cook. Essential Functions: * Follows recipes and/or product directions for proper food preparation * Transfers supplies and equipment between storage and work areas by hand or cart * Prepares appropriate equipment for cooking * Operates kitchen utensils and/or equipment used for weighing, measuring, mixing, washing, peeling, cutting, grinding, stirring, straining, slicing, assembling and kneading of food products * Ensures proper food handling procedures are followed wrapping, labeling, dating, stocking, storing, rotating and checking temperature of products * Receives and inventories food and beverage product and supplies * Cleans and sanitizes work station and equipment * Frequently immerses hands in water and water diluted with chemical solutions Minimum Qualifications, Knowledge, Skills, and Work Environment: * Requires the ability to lift/push objects weighing over 40 lbs * Requires the ability to bend, twist, and stand to perform normal job functions * Requires the ability to speak, read and comprehend instructions, short correspondence and policy documents, as well as converse comfortably with customers Equal Opportunity Employer (EOE) Minority/Female/Disabled/Veteran (M/F/D/V) Drug Free Workplace (DFW) Nearest Major Market: Hawaii
    $17-17 hourly 60d+ ago
  • Mortuary Assistant (Part-Time)

    Northstar Memorial Group 4.4company rating

    Virtual assistant job in Wailuku, HI

    NorthStar Memorial Group is seeking a Mortuary Assistant at Nakamura Mortuary. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we uphold our commitment to care in every interaction. Responsibilities Collaborate with funeral directors with events held on-site, including services and arrangement conferences Establish and maintain strong business relationships with families Always maintain reverence and respect for the deceased Assist in preparing the memorial area for the family before the services start Ensure that flowers and other memorabilia are returned to the family after services Answer customer inquiries professionally, either by phone or in person Courier work to include picking caskets up from the local airport Help with bringing decedents into our care, either from medical facilities, or from the residence where they passed away Learn how to safely and properly preform cremations. Other duties as assigned Qualifications 1 year of experience in customer service preferred Experience handling difficult situations Funeral professional experience preferred Strong attention to details The ability to be flexible in their duties and to work collaboratively with coworkers Safely able to lift up to 70 pounds independently, and to push and pull larger amounts of weight Compensation $22.00-$23.00/hr. We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability or veteran status. #INDCRIT1 #ops
    $22-23 hourly 13d ago
  • School Administrative Services Assistant I, II, III, IV - Kauai High

    Teach In Hawaii 4.0company rating

    Virtual assistant job in Lihue, HI

    The authorized level of the position is School Administrative Services Assistant IV. Applications are being accepted down to the School Administrative Services Assistant I in the event of recruiting difficulties. Salary Range: School Administrative Services Assistant I, SR-12: $3,892.00 per month School Administrative Services Assistant II, SR-14: $4,208.00 per month School Administrative Services Assistant III, SR-16: $4,557.00 per month School Administrative Services Assistant IV, SR-18: $4,925.00 per month Examples of Duties Assists the principal with daily administrative services functions by: * Planning, supervising and/or providing office support and related services to meet priorities * Supervising and/or participating in greeting and ascertaining the purpose of callers and assisting or referring them as necessary * Answering or referring inquiries on policies, regulations, procedures and activities of the school, the Department of Education and the State * Contacting parents, departmental offices, other governmental agencies, business concerns and community groups for information required by the school or to disseminate information and secure cooperation * Reviewing and distributing incoming correspondence, circulars and other material * Composing routine and special letters * Informing the principal of matters requiring immediate attention and concerns relative to appointments, commitments and deadlines * Establishing, organizing and maintaining office files * Maintaining personnel records for the staff * Processing payroll and performing related work * Registering students and maintaining student records * Collecting cash, maintaining a variety of fiscal records and posting and summarizing financial data to report forms * Preparing and submitting purchase orders and/or requisitions, checking goods received against invoices and maintaining pertinent records * Maintaining inventory records, performing physical inventory and completing report forms * Assisting officers of student clubs and other class or school organizations with record keeping, purchases, etc. * Gathering, maintaining and compiling information for business office and student service reports * Operating and maintaining a variety of standard office machines * Typing letters, reports, schedules, bulletins and other material * Cutting stencils, duplicating and distributing a variety of material * Instructing, assigning and reviewing the work of students assigned to the office * May supervise clerical personnel and may take and transcribe shorthand dictation. Minimum Qualifications Education Requirement: Graduation from high school. Excess general or specialized experience as described below or other work experience requiring the ability to read, comprehend and apply written directions or a high degree of verbal skills may be substituted for education on a year-for-year basis. Experience Requirements: Except for the substitution provided for in these specifications, applicants must have had experience of the kind and quality described below and in the amounts shown in the following table or any equivalent combination of training and experience: Class TitleGeneral Experience (Yrs) Spclzd Experience (Yrs) Total Experience (Yrs) SCHOOL ADM SVCS ASST I202 SCHOOL ADM SVCS ASST II213 SCHOOL ADM SVCS ASST III224SCHOOL ADM SVCS ASST IV 235 General Experience: Progressively responsible work experience which involved skilled typing using a typewriter or word processing equipment in performing a variety of standard clerical work such as typing of correspondence, reports and other material; knowledge of English grammar, spelling and arithmetic; use of common office appliances and equipment; the ability to read and understand oral and written instructions; carry out procedures in clerical work systems; speak and write simply and directly; observe differences in copy and proofread words and numbers quickly and accurately; operate various kinds of office equipment. Specialized Experience: Responsible clerical experience in a Hawaii public school setting in the capacity of chief clerical assistant to the principal. Such experience must have involved the performance of administrative office services and support functions of a school and skilled typing. Skilled Typing Requirement: Applicants must be able to type accurately (using a typewriter or word processor) from plain or corrected copy at the rate of 40 net words per minute. Substitutions Allowed: 1. Successful completion of a one-year clerical or business curriculum, which included courses in English, arithmetic, general clerical procedures and office machines, and typing, leading to a diploma, certificate or other comparable degree from an accredited community college, business or technical school, may be substituted for one year of General Experience. Applicants who have not graduated may receive partial credit towards general experience on the basis of fifteen semester hours or its equivalent in quarter credits or other units, for each half year of general experience up to a maximum of one year. To receive partial credit, the work completed must have included course work in typing proficiency. 2. Successful completion of a two-year clerical or business curriculum, which included courses in English, arithmetic, general clerical procedures and typing, leading to an Associate in science, diploma, certificate or comparable degree from an accredited community college, business or technical school, may be substituted for two years of General Experience. Applicants who have not graduated may receive partial credit toward the general experience requirements on the basis of fifteen semester hours or its equivalent in quarter credits or other units, for each half year of general experience up to a maximum of two years. To receive partial credit, the work completed must have included course work in typing proficiency. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: * A copy of the applicant's TA History Report or equivalent system-generated report; * A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, * Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month civil service and SSP employees enjoy a range of competitive benefits: * Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. * Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. * Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 EDUCATION: Have you graduated from high school or equivalent; or do you have excess general or specialized experience as described in the minimum qualification requirements? From the options listed, select the one that applies to you. * A. I possess a High School Diploma. * B. I possess a General Equivalency Diploma (GED). * C. I do not possess a High School Diploma or GED, but I do possess (i) excess General Experience; (ii) experience that required the ability to read, comprehend, and apply written directions; or (iii) experience that required a high degree of verbal skill. * D. I do not meet any of the options above. 02 GENERAL EXPERIENCE: Do you possess two (2) years of work experience as described in the minimum qualification requirements? * Yes * No 03 GENERAL EXPERIENCE (cont): If you answered "NO" to the previous question, in the space below write "N/A" and proceed to the next question. If you answered "YES", please answer the following questions in the order given. Do not list volunteer experience as they will not be given consideration. To receive credit for substitute, on-call and temporary assignment (TA) work performed, consideration will be given upon receipt of official documents signed by your respective supervisor and/or personnel office. For TA work performed, attach or submit copies of the approved Form 10 (SF-10). Note: All employers listed below should also be listed in the Work Experience section on your application. Address EACH change in employer or position separately. (a) Official job title; (b) Employer's name; (c) Complete dates of employment (from mm/yyyy to mm/yyyy); (d) Average hours worked per week (Indicate type employment status: substitute, on-call, temporary, or full-time); (e) Name and official title of immediate supervisor; (How did your duties and responsibilities differ from his/hers?) (f) Describe in detail the duties you performed that clearly demonstrates your ability to: * Perform skilled typing using a typewriter or word processing equipment in performing a variety of standard clerical work, i.e. typing correspondence, reports and other material; * Knowledge of English grammar, spelling and arithmetic, and your ability to proofread words and numbers quickly and accurately; * Read and understand oral and written instructions; * Carry out procedures in clerical work systems, e.g., describe the programs and systems you used as a part of your job; * Speak and write simply and directly; and * List the office machines/equipment you operated as a part of your job. 04 SPECIALIZED EXPERIENCE: Do you posses at least one to three years work experience as described in the minimum qualification requirements? Please select the answer that best describes your years of work experience in a Hawaii public school setting as chief clerical assistant to the principal. * I possess at least one year of work experience. * I possess at least two years of work experience. * I possess at least three or more years of work experience. * I do not have any experience. 05 SPECIALIZED EXPERIENCE (cont): If you don't have experience, write "None", and proceed to the next question. If you indicated you have experience as a SCHOOL ADMINISTRATIVE SERVICES ASSISTANT (SASA) to a Hawaii public school principal, please answer the following questions. Address EACH change in employer or position separately. (a) Name of the Hawaii public school at which you were employed as a SASA; (b) Name of the Hawaii public school principal you worked for; (c) Your complete dates of employment (from mm/yyyy to mm/yyyy); (d) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); and, (e) A detailed and complete description of your duties performing administrative office services and support functions of a school and skilled typing. NOTE: Your application will be deemed incomplete if you copy/paste/reference your resume in the space provided since doing so is not considered a complete response to this question. 06 SUBSTITUTIONS FOR GENERAL EXPERIENCE: Successful completion of a clerical or business curriculum as described in the minimum qualifications requirements may be substituted for General Experience. Select the option that applies to you. * I completed a ONE-year clerical or business curriculum and graduated with a diploma, certificate, or other comparable degree from an accredited community college or business/technical school. I will submit my official or copy of official transcript so that my coursework can be properly evaluated. I understand that to be credited, my transcript must show completion of coursework in English, Math/Arithmetic, General Clerical Procedures, Office Machines, and Typing. * I completed a TWO-year clerical or business curriculum and graduated with a diploma, certificate, or other comparable degree from an accredited community college or business/technical school. I will submit my official or copy of official transcript so that my coursework can be properly evaluated. I understand that to be credited, my transcript must show completion of coursework in English, Math/Arithmetic, General Clerical Procedures, Office Machines, and Typing. * I partially completed a clerical or business curriculum, including having already completed a course(s) in typing proficiency. I will submit my official or copy of official transcript so that my coursework can be properly evaluated. * I do not possess any of the above. 07 SELF-CERTIFICATION STATEMENT FOR TYPING: Applicants must possess the ability to perform a range of typing (keyboarding) tasks. To qualify, you must be able to type straight copy at a rate of 40 net words per minute. I understand that my typing (keyboarding) proficiency may be evaluated by the appointing authority, and that the Department of Education Office of Talent Management reserves the right to test me. I possess the typing (keyboarding) speed (net words per minute) of: 08 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application. If these documents are NOT received by the deadline, your application may be rejected. * I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days. * I understand, but I will not submit the required information. I understand that my application may be rejected. * I have previously submitted my verifying documents for another recruitment. Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************
    $3.9k-4.6k monthly 52d ago
  • Assistant Professor of Nursing (0085836, 0085837, 0085839, 0085860) (UPDATED 11/24/2025)

    University of Hawaii System 4.6company rating

    Virtual assistant job in Hilo, HI

    Title: Assistant Professor of Nursing 0085836, 0085837, 0085839, 0085860 Hiring Unit: College of Natural & Health Sciences (CNHS)/School of Nursing Salary Information: Commensurate with qualification and experience Monthly Type: 9-month Tenure-Track: Tenure Full Time/Part Time: Full-time Temporary/Permanent: Permanent Other Conditions: Anticipated start date is August 2026, pending position clearance and availability of funding. The School of Nursing (SON) at the University of Hawai'i at Hilo (UH Hilo) invites applications for four (4) tenure-track faculty positions at the rank of Assistant Professor. The responsibilities of this position include instructional, research, and service components. The UH School of Nursing offers a bachelor of science degree in nursing (BSN) and a doctor of nursing practice (DNP). The program provides a learning environment that is responsive to the needs of a diverse student population and involves a rigorous, high-quality education in a caring, personalized atmosphere. This educational experience encourages student-faculty interactions and offers hands-on learning and leadership opportunities. The nursing program emphasizes life-long learning and teaches students to deliver culturally congruent nursing care in a rural environment. More information about the School of Nursing can be found at************************************** Duties and Responsibilities: * Teaching courses in the Bachelor of Science in Nursing (BSN), RN to BSN, and/or Doctor of Nursing Practice (DNP) programs * Duties include teaching in-person classroom lectures, in-person clinical practicum and lab courses, and courses delivered by distance education. Faculty are expected to be available to teach in-person on Hawai'i Island throughout the week. Instructional days during the week will depend on the courses being taught. * Advise students through their degree pathway * Engage in scholarly activity * Assist in development of outcomes assessment * Participate in faculty meetings and mandatory in-person weekly office hours per university policy. * Participate in University, departmental, and community service; serve on SON committees including accreditation work and community events. Minimum qualifications: * Doctorate in a nursing-related field. * Must be eligible for Hawai'i RN licensure and other established professional and health requirements. * Experience in teaching or working with undergraduate and/or graduate clinical nursing students in acute care, medical/surgical, long-term care, mental health, obstetrics and/or pediatrics settings. A combination of education and experience commensurate with the requirements of this position may be considered for candidates without formal teaching experience. * Excellent communication, planning, and organizational skills. Desirable qualifications: * Doctor of Nursing Practice (DNP) degree. * Experience teaching on Hawai'i Island with culturally diverse student populations in rural clinical settings. * Eligible for Hawaii APRN FNP licensure. * Clinical experience in acute care, long-term care, mental health, primary care, and/or general medical/surgical practice. * Experience with synchronous and asynchronous education technology and outcomes assessment. * Administration of grants and research experience. * Experience with instruction in BSN and/or DNP nursing program and doctoral projects. * Experience coordinating clinical programs in undergraduate Baccalaureate nursing programs. * Background or experience with simulated learning experiences, including the use of high-fidelity patient simulators via detailed, clinically-based scenarios with instruction, evaluation, and remediation in didactic and/or clinical learning settings. To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach each of the required document. A complete application must include the following: * A cover letter clearly addressing how each minimum and desirable qualification is met as applicable and why you are interested in this position. Please also indicate any of the listed desirable qualifications you possess. * A current curriculum vita that clearly lists all past work experience and thespecific names and delineation of undergraduate versus graduate levels ofcourses that have been taught in the past, as well as past projects andindustry/research/fundraising experience. * A statement of teaching philosophy including evidence of high-quality teaching. * Three (3) current professional references (including names, affiliations,addresses, e-mail addresses, and telephone numbers). * Transcript(s) showing degrees and course work appropriate to the position (copies are acceptable; however, original official transcripts will be required prior to employment). Transcripts issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant. Copies of diplomas will not be accepted. * Copy of current unencumbered registered nurse license (and advancedpractice registered nurse license if applicable). An unencumbered Hawaiiregistered nurse license (and advanced practice registered nurse license ifapplicable) will be required prior to employment. Please do not include any self-identifying photos they will be redacted. PLEASE REDACT REFERENCES TO SOCIAL SECURITY NUMBERS AND BIRTH DATE ON TRANSCRIPT COPIES. Copies of diplomas will NOT be accepted. All requested documents/information become the property of the University. All minimum qualifications must be met by the closing date. Incomplete applications will not be considered. Failure to submit all required documents and reference information shall deem an application to be incomplete. Note: If you have not applied for a position before using NeoGov, you will need to create an account. Inquiries: Patricia Hensley; ****************** EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: ******************************************** Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: ***************************************************** or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: *********************************************************
    $41k-64k yearly est. 28d ago
  • Forestry Assistant

    Parker Ranch Career Portal

    Virtual assistant job in Waimea, HI

    Full-time Description The primary function of the Forestry Assistant position will be to implement day-to-day forestry operations of the timber assets of Parker Ranch. This will include work in areas of the ranch with extensive native timber species such as koa (Acacia koa) and ohia (Metrosideros polymorpha), as well as areas that include non-native timber resources such as tropical ash (Fraxinus uhdei), sugi (Cryptomeria japonica), and various eucalyptus species. This position will work closely with, and under the direct supervision of, the Parker Ranch Forestry Manager. A Forestry Assistant must be highly motivated, adaptable to a wide variety of changing work tasks, possess an eagerness to learn, and able to work in remote locations under a variety of environmental conditions. Forestry Assistants will focus on timber management duties in accordance with Parker Ranch's Sustainable Forestry Management Plans including tree planting and care, non-native invasive species control, fence construction and maintenance, salvage timber harvesting, timber stand management, forest fire mitigation and response, research, and general project implementation Requirements ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: Invasive Plant and Animal Management Implements large-scale management projects aimed at controlling invasive plant communities using a variety of mechanical, chemical, and biologic techniques Implements large-scale management projects aimed at planting a wide variety of tree seedlings Ability to properly apply chemical herbicides Ability to legally and safely use firearms Field Work/ Management Implement diverse forest expansion activities as directed by Forestry Manager and Forestry Technician including native and non-native tree plantings Collect, process and properly store seeds for forest expansion as directed by Forestry Manager and Forestry Technician Ability to safely fell, buck, limb, or otherwise cut trees with chainsaws. Inspect and maintain existing timber stand fences Ability to establish, maintain, improve, and manage timber stands in line with current forestry Best Management Practices Ability to recognize project needs, nutrient deficiencies in timber, threats to forestry areas, and adapt management practices to address those needs Construct new fences following approved methods as directed Ensure company safety protocols are followed continuously GPS and GIS Data Collection, Mapping and Management Collects and manages GPS and GIS data including, but not limited to timber stands, access roads, invasive plant and animal management activities, planting, harvest planning, and other key forest health metrics as defined by the Forestry Manager
    $25k-44k yearly est. 60d+ ago
  • Cleaning Assistant - OGG Kahului Airport - Part-Time

    Smarte Carte 3.4company rating

    Virtual assistant job in Kahului, HI

    $16.50 - $17.50 / hour is eligible for $5 a month paid for monthly cellular phone allowance. Local candidates only. will work between 21 - 29 hours per week. FREE Parking! Medical Benefits eligible! Flexible Shift: morning, evening, weekends, holidays COMPANY BACKGROUND: Smarte Carte, Inc. is the leading concessionaire of self-serve vended luggage carts, electronic lockers, commercial strollers and massage chairs, as well as other passenger and guest services. Smarte Carte is headquartered in St. Paul, MN and has operations in the United States, Australia, Canada, Ireland, New Zealand, Norway, Singapore, Sweden, and United Kingdom. Are you looking for a job with a flexible schedule, great pay, and a fantastic work environment? Are you looking for a place to develop and build your career? Do you like to have your voice heard and be involved in process improvements? Then Smarte Carte is the place for you! A positive attitude and willingness to learn are the top qualities for our ideal candidate. Smarte Carte prides itself on having a diverse and inclusive workforce. All genders, ethnicities, and backgrounds are encouraged to apply. Smarte Carte is focused on being environmentally responsible by owning/operating recyclable equipment and reducing our carbon footprint. BASIC JOB FUNCTION: Cleaning Assistant is responsible for cleaning massage chairs and cart rental units, keeping immediate area free from litter, clutter, etc. Additionally, this position will collect carts as time allows. Local candidates only. ESSENTIAL JOB FUNCTIONS: Cleaning equipment & surrounding area Baggage cart collection Provide professional and helpful customer service. Other duties as assigned QUALIFICATIONS: High School diploma or equivalent Minimum 6 months successful work experience Excellent customer service skills Ability to work individually and as part of a team CERTIFICATIONS/LICENSES Ability to get airport badge is required PHYSICIAL REQURIEMENTS Push and pull 50 pounds to move up to 6 carts simultaneously. Walk and stand for duration of shift Experience Required 6 months work experience Education Preferred High School or better Licenses & Certifications Required Airport Badge Skills Required Cleaning Communication Customer Service Attention to detail Behaviors Required Team Player: Works well as a member of a group Preferred Enthusiastic: Shows intense and eager enjoyment and interest Motivations Required Self-Starter: Inspired to perform without outside help Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
    $16.5-17.5 hourly 5d ago
  • Mortuary Assistant

    Northstar Memorial Group 4.4company rating

    Virtual assistant job in Wailuku, HI

    NorthStar Memorial Group is seeking a Mortuary Assistant at Maui Memorial Park. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we uphold our commitment to care in every interaction. Responsibilities * Collaborate with funeral directors with events held on-site, including services and arrangement conferences * Establish and maintain strong business relationships with families * Always maintain reverence and respect for the deceased * Assist in preparing the memorial area for the family before the services start * Ensure that flowers and other memorabilia are returned to the family after services * Answer customer inquiries professionally, either by phone or in person * Courier work to include picking caskets up from the local airport * Help with bringing decedents into our care, either from medical facilities, or from the residence where they passed away * Learn how to safely and properly preform cremations. * Other duties as assigned Qualifications * 1 year of experience in customer service preferred * Experience handling difficult situations * Funeral professional experience preferred * Strong attention to details * The ability to be flexible in their duties and to work collaboratively with coworkers * Safely able to lift up to 70 pounds independently, and to push and pull larger amounts of weight Compensation * $22.00-$23.00/hr. Benefits * Medical, Dental, and Vision Insurance * Health Savings Account (HSA) * Life Insurance * 401(k) with Employer Matching We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability or veteran status. #INDCRIT1 #ops
    $22-23 hourly 15d ago
  • School Administrative Services Assistant I, II, III - Ke Kula `O `Ehunuikaimalino

    Teach In Hawaii 4.0company rating

    Virtual assistant job in Kealakekua, HI

    The authorized level of the position is School Administrative Services Assistant III. Applications are being accepted down to the School Administrative Services Assistant I in the event of recruiting difficulties. Salary Range: School Administrative Services Assistant I, SR-12: $3,892.00 per month School Administrative Services Assistant II, SR-14: $4,208.00 per month School Administrative Services Assistant III, SR-16: $4,557.00 per month Examples of Duties Assists the principal with daily administrative services functions by: * Planning, supervising and/or providing office support and related services to meet priorities * Supervising and/or participating in greeting and ascertaining the purpose of callers and assisting or referring them as necessary * Answering or referring inquiries on policies, regulations, procedures and activities of the school, the Department of Education and the State * Contacting parents, departmental offices, other governmental agencies, business concerns and community groups for information required by the school or to disseminate information and secure cooperation * Reviewing and distributing incoming correspondence, circulars and other material * Composing routine and special letters * Informing the principal of matters requiring immediate attention and concerns relative to appointments, commitments and deadlines * Establishing, organizing and maintaining office files * Maintaining personnel records for the staff * Processing payroll and performing related work * Registering students and maintaining student records * Collecting cash, maintaining a variety of fiscal records and posting and summarizing financial data to report forms * Preparing and submitting purchase orders and/or requisitions, checking goods received against invoices and maintaining pertinent records * Maintaining inventory records, performing physical inventory and completing report forms * Assisting officers of student clubs and other class or school organizations with record keeping, purchases, etc. * Gathering, maintaining and compiling information for business office and student service reports * Operating and maintaining a variety of standard office machines * Typing letters, reports, schedules, bulletins and other material * Cutting stencils, duplicating and distributing a variety of material * Instructing, assigning and reviewing the work of students assigned to the office * May supervise clerical personnel and may take and transcribe shorthand dictation. Minimum Qualifications Education Requirement: Graduation from high school. Excess general or specialized experience as described below or other work experience requiring the ability to read, comprehend and apply written directions or a high degree of verbal skills may be substituted for education on a year-for-year basis. Experience Requirements: Except for the substitution provided for in these specifications, applicants must have had experience of the kind and quality described below and in the amounts shown in the following table or any equivalent combination of training and experience: Class TitleGeneral Experience (Yrs) Spclzd Experience (Yrs) Total Experience (Yrs) SCHOOL ADM SVCS ASST I202 SCHOOL ADM SVCS ASST II213 SCHOOL ADM SVCS ASST III224 General Experience: Progressively responsible work experience which involved skilled typing using a typewriter or word processing equipment in performing a variety of standard clerical work such as typing of correspondence, reports and other material; knowledge of English grammar, spelling and arithmetic; use of common office appliances and equipment; the ability to read and understand oral and written instructions; carry out procedures in clerical work systems; speak and write simply and directly; observe differences in copy and proofread words and numbers quickly and accurately; operate various kinds of office equipment. Specialized Experience: Responsible clerical experience in a Hawaii public school setting in the capacity of chief clerical assistant to the principal. Such experience must have involved the performance of administrative office services and support functions of a school and skilled typing. Skilled Typing Requirement: Applicants must be able to type accurately (using a typewriter or word processor) from plain or corrected copy at the rate of 40 net words per minute. Substitutions Allowed: 1. Successful completion of a one-year clerical or business curriculum, which included courses in English, arithmetic, general clerical procedures and office machines, and typing, leading to a diploma, certificate or other comparable degree from an accredited community college, business or technical school, may be substituted for one year of General Experience. Applicants who have not graduated may receive partial credit towards general experience on the basis of fifteen semester hours or its equivalent in quarter credits or other units, for each half year of general experience up to a maximum of one year. To receive partial credit, the work completed must have included course work in typing proficiency. 2. Successful completion of a two-year clerical or business curriculum, which included courses in English, arithmetic, general clerical procedures and typing, leading to an Associate in science, diploma, certificate or comparable degree from an accredited community college, business or technical school, may be substituted for two years of General Experience. Applicants who have not graduated may receive partial credit toward the general experience requirements on the basis of fifteen semester hours or its equivalent in quarter credits or other units, for each half year of general experience up to a maximum of two years. To receive partial credit, the work completed must have included course work in typing proficiency. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: * A copy of the applicant's TA History Report or equivalent system-generated report; * A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, * Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month civil service and SSP employees enjoy a range of competitive benefits: * Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. * Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. * Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 EDUCATION: Have you graduated from high school or equivalent; or do you have excess general or specialized experience as described in the minimum qualification requirements? From the options listed, select the one that applies to you. * A. I possess a High School Diploma. * B. I possess a General Equivalency Diploma (GED). * C. I do not possess a High School Diploma or GED, but I do possess (i) excess General Experience; (ii) experience that required the ability to read, comprehend, and apply written directions; or (iii) experience that required a high degree of verbal skill. * D. I do not meet any of the options above. 02 GENERAL EXPERIENCE: Do you possess two (2) years of work experience as described in the minimum qualification requirements? * Yes * No 03 GENERAL EXPERIENCE (cont): If you answered "NO" to the previous question, in the space below write "N/A" and proceed to the next question. If you answered "YES", please answer the following questions in the order given. Do not list volunteer experience as they will not be given consideration. To receive credit for substitute, on-call and temporary assignment (TA) work performed, consideration will be given upon receipt of official documents signed by your respective supervisor and/or personnel office. For TA work performed, attach or submit copies of the approved Form 10 (SF-10). Note: All employers listed below should also be listed in the Work Experience section on your application. Address EACH change in employer or position separately. (a) Official job title; (b) Employer's name; (c) Complete dates of employment (from mm/yyyy to mm/yyyy); (d) Average hours worked per week (Indicate type employment status: substitute, on-call, temporary, or full-time); (e) Name and official title of immediate supervisor; (How did your duties and responsibilities differ from his/hers?) (f) Describe in detail the duties you performed that clearly demonstrates your ability to: * Perform skilled typing using a typewriter or word processing equipment in performing a variety of standard clerical work, i.e. typing correspondence, reports and other material; * Knowledge of English grammar, spelling and arithmetic, and your ability to proofread words and numbers quickly and accurately; * Read and understand oral and written instructions; * Carry out procedures in clerical work systems, e.g., describe the programs and systems you used as a part of your job; * Speak and write simply and directly; and * List the office machines/equipment you operated as a part of your job. 04 SPECIALIZED EXPERIENCE: Do you posses at least one to three years work experience as described in the minimum qualification requirements? Please select the answer that best describes your years of work experience in a Hawaii public school setting as chief clerical assistant to the principal. * I possess at least one year of work experience. * I possess at least two years of work experience. * I possess at least three or more years of work experience. * I do not have any experience. 05 SPECIALIZED EXPERIENCE (cont): If you don't have experience, write "None", and proceed to the next question. If you indicated you have experience as a SCHOOL ADMINISTRATIVE SERVICES ASSISTANT (SASA) to a Hawaii public school principal, please answer the following questions. Address EACH change in employer or position separately. (a) Name of the Hawaii public school at which you were employed as a SASA; (b) Name of the Hawaii public school principal you worked for; (c) Your complete dates of employment (from mm/yyyy to mm/yyyy); (d) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); and, (e) A detailed and complete description of your duties performing administrative office services and support functions of a school and skilled typing. NOTE: Your application will be deemed incomplete if you copy/paste/reference your resume in the space provided since doing so is not considered a complete response to this question. 06 SUBSTITUTIONS ALLOWED: Successful completion of a clerical or business curriculum as described in the minimum qualifications requirements may be substituted for general experience. Select the option that applies to you. * I completed a ONE-year clerical or business curriculum and graduated with a diploma, certificate, or other comparable degree from an accredited community college or business/technical school. I will submit my official or copy of official transcript so that my coursework can be properly evaluated. I understand that to be credited, my transcript must show completion of coursework in English, Math/Arithmetic, General Clerical Procedures, Office Machines, and Typing. * I completed a TWO-year clerical or business curriculum and graduated with a diploma, certificate, or other comparable degree from an accredited community college or business/technical school. I will submit my official or copy of official transcript so that my coursework can be properly evaluated. I understand that to be credited, my transcript must show completion of coursework in English, Math/Arithmetic, General Clerical Procedures, Office Machines, and Typing. * I partially completed a clerical or business curriculum, including having already completed a course(s) in typing proficiency. I will submit my official or copy of official transcript so that my coursework can be properly evaluated. * I do not possess any of the above. 07 SELF-CERTIFICATION STATEMENT FOR TYPING: Applicants must possess the ability to perform a range of typing (keyboarding) tasks. To qualify, you must be able to type straight copy at a rate of 40 net words per minute. I understand that my typing (keyboarding) proficiency may be evaluated by the appointing authority, and that the Department of Education Office of Talent Management reserves the right to test me. Do you possess the typing (keyboarding) speed (net words per minute) of 40 net words per minute? * Yes * No 08 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application. If these documents are NOT received by the deadline, your application may be rejected. * I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days. * I understand, but I will not submit the required information. I understand that my application may be rejected. * I have previously submitted my verifying documents for another recruitment. Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************
    $3.9k-4.6k monthly 60d+ ago

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