Virtual assistant jobs in Maryland - 798 jobs

We are Worthy & CIRCA Jewels. Our combined businesses are here to remake the world of pre-owned luxury jewelry. We use our expertise, technology and connections to get jewelry sellers the absolute most for their jewelry. We are passionate about quality, sustainability, and the valuation of finely crafted jewels. Today, we are the most trusted buyers of diamonds, fine jewelry, and luxury watches on the planet. We are a global group of people who are not only passionate about our work but also about each other and our customers. Our flat hierarchy and organizational structure create an open environment where all feel comfortable to voice ideas, and we love the smart, creative minds of people who take pride in what they do. The Administrative Assistant will assist the jewelry buyers with clerical and reception duties. What You'll Do Manage client appointments and submission pipeline using software platforms Receive and initiate client calls, answering any questions clients may have or helping clients with anything related to their appointments at all of our US offices Follow up with clients via phone, text, and e-mail Greet clients with a friendly and positive attitude, check in, escort the client to buyer's room, offer refreshments Update data from appointments and submissions, including personal and purchase information Collaborate daily with the full Client Services Team to ensure clients and prospective clients have the best experience throughout their entire journey (pre and post-appointment) Manage incoming inventory and product shipping Create and distribute daily reports Assist in maintaining the office environment Who You Are A strong and kind communicator with professional direct verbal & written skills Ability to work cross-functionally with different teams and company stakeholders Highly organized with the ability adapt to changing business needs and the ability to manage multiple moving parts Self-motivated and results-oriented, strategic thinker with an ability to learn, contribute, and willing to take full ownership over Seller Support What You Have One year of admin experience required, luxury goods industry or consumer goods industry preferred Bachelor's or Associate degree - preferred Previous diamond and jewelry experience - preferred Excellent interpersonal skills with the ability to cultivate good working relationships both internally and externally Highly organized, detail-oriented, and customer-focused Proficient in Microsoft Office applications, especially Excel Ability to work in Bethesda, MD Monday through Friday from 9 AM-6 PM What We'll Give You A supportive, inclusive culture in an organization that values your contributions Opportunities for personal and professional growth through work experience and mentorship An attractive and equitable compensation package, including salary and stock options A generous benefits program featuring generous PTO, comprehensive medical, dental, vision, and other health benefits, 401K plan, commuter program, learning & development resources, health & wellness perks, and so much more!

Why You Want To Work Here: We are seeking a highly organized and detail-oriented Office and Seminar Coordinator to join our team. This entry-level position is perfect for recent graduates looking to start their career in a dynamic and supportive environment. Responsibilities of the Office and Seminar Coordinator: Coordinate and schedule seminars, meetings, and other office events. Manage office supplies, equipment, and overall office maintenance. Assist with administrative tasks such as answering phones, responding to emails, and managing calendars. Support the preparation and distribution of seminar materials, including presentations, handouts, and digital content. Greet and assist visitors, ensuring a professional and welcoming environment. Collaborate with team members to ensure the smooth operation of office functions. Maintain accurate records of seminar attendance, feedback, and other related data. Qualifications of the Office and Seminar Coordinator: Bachelor's degree in a related field preferred. 2-3 years of experience in an administrative or coordination role, association or nonprofit experience a plus Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and as part of a team. Attention to detail and a proactive approach to problem-solving.

Enjoy what you do every day! Join the Crew at Trader Joe's. We're looking for leaders who enjoy helping customers and who can lead teams that create WOW experience for our shoppers. If you: * Thrive in a collaborative environment * Want to hone your leadership skills * Learn how a successful brand delivers * Be part of an amazing growth company * And have fun at work We just might be the place for you! What do we do? With over 570 stores nationwide (and growing), we are looking for talented leaders to join our Crew. Our Mates (Assistant Store Managers) lead and develop Crew Members through role-modeling, direction, and support. As leaders, Mates: * Work in teams and get to know the Crew. * Improve the quality of store life. * Coach others to be their best. * Model behavior that supports our values. Other daily responsibilities include: * Operating the cash register in a fun and efficient manner. * Bagging groceries with care. * Stocking shelves and receiving loads. * Making the store a welcome place for customers and Crew. Is it you? To begin your journey and join our Crew as a Mate, we'd want you to have: * 3+ years of recent retail, restaurant, or hospitality experience * 2+ years of recent experience at the management or supervisory level * A high school degree or equivalent * A history of developing individuals and teams through empowerment and integrity We can't wait to meet you! We receive thousands of applications a year and are unfortunately unable to personally get in contact with everyone. WOW us with your experience and cover letter to guarantee a response! Trader Joe's is an equal opportunity employer and is committed to hiring a diverse Crew.

The Office Administrator is responsible for providing daily administrative and operational support to ensure smooth office functioning. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Provide general administrative support including filing, data entry, and document management Answer and direct phone calls, emails, and visitors in a professional manner Schedule appointments, meetings, and maintain calendars Prepare, format, and distribute correspondence, reports, and presentations Maintain office supplies inventory and coordinate with vendors Maintain accurate records and confidential files Assist with onboarding, timekeeping, and basic HR administration Ensure compliance with company policies and office procedures Qualifications High school diploma or equivalent required; additional education a plus 2+ years of office or administrative experience preferred Strong written and verbal communication skills Proficiency in Microsoft Office (Word, Excel, Outlook) Ability to multitask, prioritize, and meet deadlines High level of discretion and confidentiality Strong organizational and attention-to-detail skills

As a Virtual Trip Concierge Assistant, you will help travelers enjoy a smooth planning process by providing personalized information, answering questions, and supporting their needs. Your mission is to make every step of the journey simple, enjoyable, and stress-free. At Destiny&Co, we focus on building trust, delivering clarity, and helping travelers create memorable moments. Key Responsibilities • Support clients with itinerary confirmations, changes, and travel updates. • Share destination information and helpful recommendations. • Communicate professionally through various channels. • Follow up before and after travel. • Resolve concerns with empathy and efficiency. Benefits • Remote role with flexibility. • Training and development resources provided. • Industry perks and discounts available. • Supportive team environment. What We're Looking For • Strong communication skills. • Customer service experience preferred. • Organized and detail-oriented. • Comfortable using digital platforms. • Passion for travel and guest care.

We are looking for the Self motivated, energetic and dynamic person. To apply for this position you must have the following skills: 1. Fluent in English (Writing/Speaking) 2. Must have knowledge of full admin skills 3. Must have knowledge of Social media 4. Can communicate on phone to various client and agencies 5. Task Oriented (Ability to meet deadlines) 6. Can take care of emails. 7. Willing to work full time, 10am EST to 7pm EST 8. Troubleshooting skills If you are confident to step up to grab this opportunity then access this link ****************************************** so we can review and respond to the next step in the interview process. Thank You & All the best HR Manager for CAMARA and COMPANY

EMI Services is seeking a dedicated and experienced HVAC Superintendent Assistant to join our team. The HVAC Superintendent Assistant will work closely with the HVAC Superintendent in overseeing all aspects of HVAC & Structural projects and ensuring their successful completion. This is a great opportunity for someone looking to advance their career in HVAC and gain valuable experience in a leadership role. You will have the opportunity to train under the guidance of our experienced HVAC Superintendent and Project Manager, learning from their expertise and expanding your knowledge and skills in the field. Must be able to adapt to processes and procedures already in place as directed by management. Salary $80,000 to $85,000 (DOE) plus employer paid health benefits! See ALL the fantastic benefits you receive as an employee of EMI below. Key Responsibilities Oversee day to day projects within the HVAC and Structural departments Supervise and manage the work of GM Workers, Carpenters, and HVAC Technicians and subcontractors Ensure that projects are in compliance with industry standards and regulations Monitor project progress and make adjustments as necessary to timeline and budget goals Troubleshooting and resolving any issues that arise Maintain accurate project documentation, including records of work and materials used Provide daily updates to the HVAC Superintendent on project status Assist in evaluating the performance of scope of work Requirements High school diploma or equivalent 5+ years of experience in HVAC installation and maintenance Strong HVAC background, Chiller experience & Structural background EPA Universal Certification Ability to read and interpret blueprints and technical drawings Good communication and interpersonal skills Computer knowledge in Microsoft Office and able to navigate Internet Ability to lift up to 50 lbs. unassisted Valid driver's license compliant with REAL ID Act or are you willing and able to obtain one US citizenship to obtain and maintain access to military installations Preferred Qualifications Prior experience in a leadership or supervisory role Prior experience with Smartsheet Benefits As a team member at EMI, you'll enjoy: Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Employee Stock Ownership Plan (ESOP) Paid Time Off (Vacation & Federal Holidays) Short Term and Long Term Disability Term Life Insurance What Sets EMI Apart EMI is an industry-leading provider of DOD base operation support services, facilities maintenance, and logistics. Our goal is to contribute to the repair and maintenance of buildings and equipment. EMI consistently delivers cost-saving through best value innovations and quality service that exceeds our clients' expectations. The Right Partner: EMI has grown by gaining our customers' trust and our employees' loyalty. We've successfully performed over 60 service contracts and we understand the unique challenges facing today's military. We offer exceptional responsiveness and a strong commitment to customer satisfaction. We demonstrate this commitment by consistently earning some of the highest customer satisfaction ratings in the industry. The Right Team: The EMI team includes over 250 high-achieving professionals, administrative and trades personnel deployed in various locations throughout the United States. At times, we augment our in-house capabilities with proven and capable business partners. The Right Approach: EMI brings vast expertise and proven solutions to augment our clients' operations. We provide a platform that delivers seamless mission support and exceptional customer service in a very cost-effective and repeatable solution. #emiservices

NOTICE OF VACANCY Head Start Transition Assistant This four-hour, mid-day position provides coverage for children dually placed with Pre-Kindergarten and/or Head Start and assists with other classroom duties. REPORTS TO: Head Start Program Coordinator EDUCATION, CERTIFICATION, AND EXPERIENCE: At the time of employment, the candidate must have: High school diploma or General Education Development (GED) program certificate. In addition to the high school diploma or GED, candidate must have earned an AA Degree, Child Care Credentials, or have passed the ParaPro Assessment. KNOWLEDGE, ABILITIES, AND SKILLS: (These are pre-employment knowledge, abilities, and skills that apply to the Essential Job Functions.) At the time of employment, the candidate must have: Ability to understand and communicate effectively using both verbal and written skills. Such alternatives to the above qualifications as Calvert County Public Schools may find appropriate and acceptable. Demonstrated success in accomplishing tasks akin to those responsibilities listed below. ESSENTIAL JOB FUNCTIONS, RESPONSIBILITIES AND DUTIES: Supervises children enrolled in Pre-K and/or Head Start during the transition period (four hours between programs) picking up children and delivering them to correct programs. Works with children to reinforce material introduced by Pre-K and Head Start teachers with quiet activities. Reads and tells stories to children. Engages all children in activities, indoors and outdoors, when appropriate. Practices developmentally appropriate behavior management techniques with children. Ensures that all activities conform to Calvert County Public Schools' guidelines. Thinks, concentrates, and positively interacts with children. Comes to work promptly every day. Works flexible hours as necessary. Works collaboratively with others. Works under stress and meets all deadlines. Assists in the classroom with portfolios, family communication, and clerical tasks. OTHER DUTIES: Performs related work as required or assigned by the Head Start Program Coordinator. PHYSICAL DEMANDS: Position requires significant periods of standing and walking and is performed in a typical school environment. UNUSUAL DEMANDS: May be subject to a flexible work schedule. TERMS OF EMPLOYMENT: Ten (10) month position; $19.31 per hour, 20 hours per week. Employment is contingent upon continued Head Start grant funding. If chosen for this position, the candidate must enroll in Direct Deposit. EVALUATION: Performance will be evaluated in accordance with the policy on evaluation as established by Calvert County Public Schools. FLSA STATUS: Exempt. EFFECTIVE DATE OF POSITION: Immediate Openings APPLICATION PROCEDURE: Applicants please apply through the Applicant Tracking System located on the Calvert County Public Schools website - ************************ References must be directly related to educational experience and must include immediate supervisor. State law requires that anyone hired after October 1, 1986, who will have contact with school children, must be fingerprinted and submit to a criminal background investigation. Federal law requires that a new employee must complete the Employment Eligibility Verification (Form I-9) in person before beginning employment. Employment is conditional upon successful completion of a drug screen. Current employees of the Calvert County Public Schools are exempt from these requirements. House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention Statement Pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland - House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention all applicants are required to report all former employers in which you may have had direct contact with minors. The applicant must submit the contact information of the current employer, all former school employers, and all former employers not school related. Applicants should also include contact information for organizations in which you have volunteered, coached, mentor, tutored or otherwise had direct contact with minors. Nondiscrimination Statement Calvert County Public Schools does not discriminate on the basis of race, ethnicity, color, religion, sex, age, national origin, marital status, sexual orientation, gender identity, or disability, or any other characteristic protected by law in its programs and activities and provides equal access to the Boy Scouts and other designated youth programs. Calvert County Public Schools does not refuse enrollment of a prospective student, expel a current student, or withhold privileges from a current student, or prospective student, or the parent or guardian of a current or prospective student because of an individual's race, ethnicity, color, religion, sex, age, national original, marital status, sexual orientation, gender identity or disability. Calvert County Public Schools does not discipline, invoke a penalty against, or take any other retaliatory action against a student or parent or guardian of a student who files a complaint alleging that the program or school discriminated against the student, regardless of the outcome of the complaint. The following persons have been designated to handle inquiries regarding the non-discrimination policies: - Director of Student Services - Director of Human Resources ************ For further information on notice of non-discrimination, visit the Office for Civil Rights Complaint Assessment System at: ********************* or call **************.

Yellowstone Local is proud to represent Innovative Mechanical Contractors LLC, an industry leader in commercial HVAC and mechanical solutions. You're the kind of person who thrives on keeping everything organized, accurate, and running smoothly, and we want you on our team. What's in it for You? Competitive pay: $55,000 - $65,000 per year (based on experience) Full-time, Monday-Friday schedule Stability and long-term career potential with a respected commercial contractor Room to grow into higher-level administrative or financial roles Supportive leadership team and a workplace that values your input Office located in Millersville, MD Why You'll Love It Here You'll be part of a team that takes pride in precision and professionalism Your work will make a direct impact on project success and operational flow We foster an environment where independence is encouraged, and attention to detail is celebrated Innovative Mechanical Contractors is not just another mechanical company, we're problem solvers, solution-finders, and a tight-knit group that takes care of our people Your New Role You'll wear two important hats: as an Administrative Assistant and as an Accounts Payable Manager. Each day, you'll help keep our operations humming by managing vendor invoices, reconciling statements, supporting month-end close, and ensuring our books stay squeaky clean. Meanwhile, you'll also keep the office running efficiently, handling clerical work, greeting visitors, and keeping supplies stocked. Location: Millersville, MD Your day-to-day will include: Managing the full accounts payable cycle, including invoice processing, payment runs (checks, ACH, wires), and vendor communication Reconciling vendor statements and preparing AP accruals for month-end and year-end close Supporting audits with accurate documentation Greeting and documenting visitors at the office Keeping digital and physical files organized and up to date Monitoring and maintaining office and kitchen supplies Performing general clerical duties like data entry, reporting, and light presentations Hiring Expectations: Apply today, complete a quick phone screening, and get ready for an interview with our team to discuss your goals and experience. High school diploma or equivalent 3+ years of experience in accounts payable and/or administrative support is preferred Proficient in Microsoft Office (especially Excel formulas and pivot tables) Familiarity with accounting software like QuickBooks, SAP, or Sage Strong attention to detail and organizational skills Excellent communication and interpersonal abilities Ability to work independently and manage multiple priorities in a fast-paced setting Knowledge of basic accounting principles and internal controls Innovative Mechanical Contractors LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or veteran status. #orange

Park Assistant, Piney Run Park (Full-Time) Information * Pay Range (Grade): $16.25 - $16.75 (Y000) * Other Compensation Offered: Overtime * Employment Type: Seasonal Contract, 40 hours per week * Organization: Recreation & Parks - Parks - Piney Run * Reports to: Park Manager, Piney Run Park * Classification: Non-Exempt (42007) Who We Are At Carroll County Government, we look for people who are eager to engage in meaningful work that positively impacts our community. As public servants, our sense of purpose and motivation to work hard starts with the value we place on relationships with coworkers, community partners, and those we serve. We strive to build collaborative and passionate teams, with opportunities to learn and explore new possibilities in a welcoming workplace. As a team, we are committed, inspired, and connected to make a difference in the community. What You Will Do Are you ready for a job in the outdoors helping support local parks? As a Park Assistant for Carroll County, you will support Boathouse and Gatehouse operations to keep our parks a welcoming and safe space. We are looking for a friendly and courteous individual to help visitors by collecting admission fees and providing park information. You will help oversee park recreational activities and perform basic maintenance to park facilities, buildings, and grounds. Essential Duties * Provide high quality customer service to park visitors by answering questions and providing information. * Perform front desk duties at the gatehouse and nature center. Provide customer service at the boathouse. Duties include issuing permits, answering phone calls, and selling retail goods. * Patrol the park to enforce Piney Run Park rules and regulations. Prevent illegal entrance, vandalism, and violations of fire/safety codes. * Perform janitorial duties by cleaning comfort stations and picking up trash. Maintain park structures and equipment through basic repair. * Complete assigned work in a timely fashion. Accept feedback. * Demonstrate an ability to collaborate and a willingness to learn. Participate in a supportive work environment. * Exhibit integrity, ethics, and fiscal responsibility. How You Will Succeed Your Skills * Digital Literacy (Introductory) * Hand and Power Tools (Introductory) * Repair and Maintenance (Introductory) * Time Management (Introductory) * Attention to Detail (Introductory) * Planning and Organizing (Introductory) * Customer Service (Introductory) Your Strengths * Service Excellence * Decision Making * Collaborating with Others * Safety Focus * Quality Focus * Fostering Communication * Information Management * Managing Resources * Problem Solving You Might Be a Good Fit If Education and Experience * High school diploma or general education diploma (GED) * Up to one year of related experience * A comparable amount of education and experience may be substituted for the minimum requirement. Required Licenses and Certifications * CPR, AED, First Aid, and Blood Borne Pathogen certification (or must obtain within three months of employment) Preferred Licenses and Certifications * Valid driver's license * Boater Safety certification Additional Information * Must be 18 years of age or older. * Requires criminal background check as condition of employment. * May be required to work outside of standard hours. * Flexible work schedule including evenings, weekends, and holidays. Working Conditions * Frequent exposure to potentially adverse weather conditions. * Frequent physical activity: standing/walking, pushing/pulling, bending, reaching, lifting and carrying, climbing steps, squatting, stooping, and related activities. * Must wear appropriate PPE as required. Why You Will Love Working Here Carroll County Government is dedicated to fostering a culture focused on the total well-being of our employees. Find out more here: Carroll County Government | Carroll County, Maryland (carrollcountymd.gov) Carroll County Government is an Equal Opportunity Employer. The County Commissioners of Carroll County recognize the rights of all people, including County employees, to equal opportunity. Discrimination against County employees on the basis of race, color, religion, age, gender, national origin, sexual orientation, marital status, physical or mental disability is strictly prohibited. The Americans with Disabilities Act, Titles I and II, applies to County government employment. If you have questions, suggestions, or complaints, please contact Kristy L. Bixler, Director, Human Resources and Carroll County Government Americans with Disabilities Coordinator for Employment, at the Department of Human Resources (************) or Md. Relay 711/************. The mailing address is 225 North Center Street, Westminster, Maryland 21157. Questions or need assistance? Please contact us at ***************************, via telephone at ************ or stop by our office at 225 N. Center Street, Room 100, Westminster, MD 21157 during normal business hours. Disclaimer: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer.

Job DescriptionBenefits: 401(k) Dental insurance Health insurance Training & development We are seeking a motivated and organized Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure the smooth operation of our Adult Day Care Center. This position requires excellent communication skills, attention to detail, and a passion for working with adults. Key Responsibilities: Administrative Support: Manage phone calls, emails and correspondence. Schedule appointments and maintain calendars for staff. Customer Service: Greet visitors and clients warmly. Address inquiries and provide information about services offered. Collaboration: Work closely with staff to coordinate activities and programs. Support event planning and community outreach efforts. Qualifications: High School Diploma or equivalent: additional certification in office administration is a plus. Previous experience in an administrative role, preferably in a healthcare setting. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Strong organizational skills and ability to multitask. Compassionate and patient demeanor, with a willingness to assist adults.

Position Title Administrative Assistant I- Literacy Education Posting Category Full-Time Staff/Management Starting salary range $43,126-$56,064 Faculty Position (if applicable) About Harford Community College Harford Community College (HCC) has been a vital part of Harford County since 1957. As a mid-sized, comprehensive institution, we're committed to delivering high-quality education and cultural enrichment to our community. Our mission is to provide relevant, accessible education and training that connects individuals to opportunities in an ever-evolving world. As an Achieving the Dream institution, HCC is part of a national network dedicated to enhancing student success in community colleges. To learn more about our vision and values, visit our website. Affirmative Action and Equal Employment Opportunity Statement Harford Community College is committed to the principles of Affirmative Action and Equal Employment Opportunity. It is the policy of Harford Community College not to discriminate against applicants on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law with regard to any employment practices. HCC is an EEO and ADA/ADAA employer, including disability and protected veteran status. Benefits Excellent benefits package, including 2 weeks paid college break, 15 days of sick leave, and 15 days paid of vacation leave. Eligible for health, vision and dental benefits, flexible spending accounts, identity theft plan, and legal benefit plan. Receive paid basic life & long-term disability insurance; employee paid supplemental life insurance available. Participation is required the mandatory retirement plan & two optional retirement plans are available (403b with match after 1 year & 457b). Receive paid basic life & long-term disability insurance. Tuition waiver for HCC classes and tuition reimbursement are also available! Job Description The Administrative Assistant I provides administrative support to the Adult Basic Education and Literacy department. Duties include preparing various documents, correspondence, agenda, memos, reports, and proposals; updating systems and databases for departmental use; maintaining files; ordering office supplies; maintaining a department calendar; maintaining budget records; and maintaining all records and reports. The position supports front desk and building operations and performs other duties such as creating web pages, flyers and forms; reconciling reports; and organizing and setting up meetings and events; and other duties as assigned by the supervisor. Employees of Harford Community College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia; non-residents are expected to relocate to meet this requirement. Applicants must be currently authorized to work in the United States, as the College does not offer Visa sponsorship for this position Required Education High school diploma or GED Required Experience A minimum of two (2) years of recent experience in a role with direct responsibility for providing comprehensive administrative and office support. Required Knowledge, Skills, & Abilities * Ability to use basic accounting/budgetary principles * Advanced Microsoft Word, Outlook, TEAMS & Excel skills * High attention to detail * Strong organizational skills, including managing electronic files * Ability to manage Outlook calendars Preferred Qualifications * Experience using Banner or similar student information system * Knowledge of Argos, Ad Astra, Destiny 1 * Ability to manage administrative duties of numerous projects Hours per Week 40 - 100% General Weekly Work Schedule Monday through Friday, 8:30 a.m. - 4:30 p.m. Posting Detail Information Posting Number 2026-001FSFA Number of Vacancies 1 Open Date Close Date 01/20/2026 Open Until Filled No

Administrative Assistant - InsureTech Company Salary Range: $30,000-$40,000 annually Employment Type: Full-Time About Us We are an innovative InsureTech company focused on transforming how organizations manage insurance, benefits, and data-driven health insights. Our team thrives on efficiency, accuracy, collaboration, and leveraging technology to drive better outcomes. We are seeking a reliable and highly organized Administrative Assistant to support daily operations across multiple departments. Position Overview The Administrative Assistant will play a key role in maintaining smooth internal operations by providing administrative, organizational, and clerical support. This role is ideal for someone who is detail-oriented, tech-savvy, proactive, and able to work in a fast-paced environment with shifting priorities. The role frequently supports HR, Accounting, and operational functions. Key Responsibilities Provide day-to-day administrative support to internal teams, including scheduling meetings, organizing files, and preparing documents. Maintain accurate and up-to-date records, reports, and databases. Assist with HR-related tasks such as onboarding paperwork, employee document management, and scheduling interviews. Support Accounting functions, including invoice processing, expense tracking, and data entry. Prepare correspondence, reports, presentations, and spreadsheets using Microsoft Office Suite. Manage office communications, including email inbox organization and incoming inquiries. Coordinate internal workflows to ensure timely completion of tasks across departments. Assist with special projects and operational initiatives as assigned. Uphold a high level of confidentiality, professionalism, and attention to detail. Qualifications Strong attention to detail and a high degree of accuracy. Strong working knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint. Demonstrated ability to produce strong assessment or aptitude scores (testing may be required). Excellent written and verbal communication skills. Strong organizational skills and the ability to prioritize multiple tasks. Ability to work independently and as part of a collaborative team. Preferred Associate's degree (AA+) from a Junior College or equivalent experience. Previous experience in Human Resources or Accounting. Experience working in technology, insurance, or a high-growth environment. What We Offer Competitive salary within the $30-40K range Opportunities for professional growth within the InsureTech industry Supportive, innovative, and collaborative work environment Benefits package (if applicable; update as needed) Major Medical (Health, Dental, Vision) 401(k) with company match

This highly visible role is critical to the function and success within the Financial Aid Office. This position is part-time and is for Monday - Friday 10:00 am to 2:00 pm. This individual will serve as the first point of contact for the Financial Aid Office. Involves tasks such as routine day-to-day operations: operational and individual calendar coordination, answering multiple telephone lines, responding to emails, event and meeting preparation, project and program support. The Administrative Assistant will maintain a strong customer focus; foster mutual respect; perform independently; maintain confidentiality; adhere to high standards of personal conduct and integrity; maintain a level of professionalism and ethics; will be committed to diversity, equity and inclusion and student-centered, equity minded practice. Greets visitors, handles incoming and outgoing calls, and performs general administrative duties. Provide friendly and professional customer service to faculty, staff, and students as well as guests to the University. Provide a variety of administrative support for the Financial Aid Office. Essential Functions Manage the front desk/reception operations, acting as the first point of contact for students, faculty, staff, and guests of the Financial Aid Office. Provide and/or oversee support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments. Manage the inventory of supplies including ordering and maintaining adequate office supplies. Assist with coordinating the on-boarding process for new hires. Responsible for sorting and distributing incoming correspondence, including mail, faxes, and email.

As an Administrative Assistant, you'll be responsible for assisting to the administration and coordination of all of the day-to-day operations of an assigned Community Association including handling customer service function and maintaining communication with Board of Trustees and homeowners. Your Responsibilities: * Provide excellent customer service and maintain open lines of communication with fellow associates, homeowners and Board of Trustees * Have general knowledge and understanding of building systems and components * Log work requests in Connect and generate work orders for maintenance staff and/or contractors * Update work order log with notes and action taken by vendors. * Close open work orders in system when complete by vendor. * Update and maintain community information in Connect, including but not limited to the Community Web Site, Community Projects, Management Reports and all Association documents and forms * Utilize Connect's Resident Alert feature in order to keep homeowners apprised of Association activities and important updates, subject to Board authorization * Provide Manager with work order log for inclusion in Board package. * Such other duties and responsibilities as may reasonably be directed and required Skills & Qualifications: * Minimum of 3 years business experience in an administrative capacity or related experience * Critical thinking, problem solving, judgement and decision-making abilities are necessary. * Proficiency in computer programs like Microsoft Office, Outlook and Windows required. * Ability to work with sensitive and/or confidential information. What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision, and others. In addition, you will be eligible for time off benefits, paid holidays and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $17.00 - $20.00/hour Disclaimer Statement: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time. Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.

Office Coordinator . Our client, a well-respected builder, is seeking a part time (32 hours a week) Office Coordinator to support our corporate office in downtown Bethesda. This role is ideal for someone who values consistency, organization and taking pride in being the person who keeps everything neat and running smoothly. You will be the first point of contact for visitors. Behind the scenes, ensuring our office feels organized, tidy, stocked, professional, and ready every day. If you love helping people, notice the little things, and enjoy being the go-to person others rely on, you'll thrive here. Office & Workplace • Manage the front desk and serve as the first point of contact for employees, visitors, and vendors • Keep shared spaces tidy, refreshed, and presentable-conference rooms, kitchen, supply areas, and reception • Manage weekly orders of office supplies, kitchen supplies, beverages, snacks, and other essentials • Restock and organize the vending machine and ensure everyday office items are available and easy to find • Maintain a clean and tidy office by regularly resetting kitchens, conference rooms, and shared spaces throughout the day • Coordinate breakfast/lunch orders or meeting catering as needed • Handle mail, deliveries, and shipping coordination; assist with basic invoice processing and supply tracking • Ensure printers/copiers are stocked (paper, toner coordination) and keep printing stations ready for daily use • Act as the go-to person for office-related questions, vendor coordination, and facility needs Interviews & Candidate Experience • Welcome interview candidates upon arrival and ensure they feel comfortable and supported • Coordinate interview day readiness: meeting rooms prepared, water/coffee available, spaces reset • Print and organize interview folders/packets including resumes, schedules, and interview materials • Support an interview experience that feels polished, professional, and well-run Events & Team Support • Support office and team events by assisting with planning, ordering food/supplies, and day-of setup/cleanup • Help create a positive culture in the office through thoughtful details, organization, and hospitality • Assist with celebrations and team moments (birthdays, milestones, internal gatherings) Who You'll Work With You'll collaborate closely with employees across the office and coordinate with external partners such as building management, vendors, delivery teams, maintenance partners, and other service providers. This role offers lots of in-person interaction while also giving you the independence to manage your day and take ownership of the office environment. You bring: • Strong organizational skills and a high level of initiative-taking • A service-minded, solution-oriented approach • Ability to create structure and consistency in a busy environment • Confidence in a front-facing role with professional and friendly communication • Strong follow-through-you don't just start tasks, you finish them • Experience supporting office events and day-to-day office operations • Comfort coordinating vendors and working with building management • Experience supporting interviews, candidate experience, or team scheduling materials Your Track Record • You bring positive energy and help others feel comfortable the moment they walk in • You're reliable, consistent, and proud of creating a workspace that feels welcoming and polished • You take initiative and naturally notice what needs to be refilled, organized, cleaned, or improved Schedule This is a part-time (32 hours/week) role, working Monday - Thursday from 8:30 - 5:00 pm at our corporate office in Bethesda, Maryland. This role does not offer remote work opportunities. The anticipated annual salary for this position is approx. $55,000+ plus bonuses. Our client offers a comprehensive benefits package that includes health insurance, retirement savings plans, paid time off, and other employee programs. Interested? Apply today!

Enjoy what you do every day! Join the Crew at Trader Joe's. We're looking for leaders who enjoy helping customers and who can lead teams that create WOW experience for our shoppers. If you: * Thrive in a collaborative environment * Want to hone your leadership skills * Learn how a successful brand delivers * Be part of an amazing growth company * And have fun at work We just might be the place for you! What do we do? With over 570 stores nationwide (and growing), we are looking for talented leaders to join our Crew. Our Mates (Assistant Store Managers) lead and develop Crew Members through role-modeling, direction, and support. As leaders, Mates: * Work in teams and get to know the Crew. * Improve the quality of store life. * Coach others to be their best. * Model behavior that supports our values. Other daily responsibilities include: * Operating the cash register in a fun and efficient manner. * Bagging groceries with care. * Stocking shelves and receiving loads. * Making the store a welcome place for customers and Crew. Is it you? To begin your journey and join our Crew as a Mate, we'd want you to have: * 3+ years of recent retail, restaurant, or hospitality experience * 2+ years of recent experience at the management or supervisory level * A high school degree or equivalent * A history of developing individuals and teams through empowerment and integrity We can't wait to meet you! We receive thousands of applications a year and are unfortunately unable to personally get in contact with everyone. WOW us with your experience and cover letter to guarantee a response! Trader Joe's is an equal opportunity employer and is committed to hiring a diverse Crew.

EMI Services is seeking a dedicated and experienced HVAC Superintendent Assistant to join our team. The HVAC Superintendent Assistant will work closely with the HVAC Superintendent in overseeing all aspects of HVAC & Structural projects and ensuring their successful completion. This is a great opportunity for someone looking to advance their career in HVAC and gain valuable experience in a leadership role. You will have the opportunity to train under the guidance of our experienced HVAC Superintendent and Project Manager, learning from their expertise and expanding your knowledge and skills in the field. Must be able to adapt to processes and procedures already in place as directed by management. Salary $80,000 to $85,000 (DOE) plus employer paid health benefits! See ALL the fantastic benefits you receive as an employee of EMI below. Key Responsibilities * Oversee day to day projects within the HVAC and Structural departments * Supervise and manage the work of GM Workers, Carpenters, and HVAC Technicians and subcontractors * Ensure that projects are in compliance with industry standards and regulations * Monitor project progress and make adjustments as necessary to timeline and budget goals * Troubleshooting and resolving any issues that arise * Maintain accurate project documentation, including records of work and materials used * Provide daily updates to the HVAC Superintendent on project status * Assist in evaluating the performance of scope of work

NOTICE OF VACANCY Head Start Transition Assistant This four-hour, mid-day position provides coverage for children dually placed with Pre-Kindergarten and/or Head Start and assists with other classroom duties. REPORTS TO: Head Start Program Coordinator EDUCATION, CERTIFICATION, AND EXPERIENCE: At the time of employment, the candidate must have: * High school diploma or General Education Development (GED) program certificate. In addition to the high school diploma or GED, candidate must have earned an AA Degree, Child Care Credentials, or have passed the ParaPro Assessment. KNOWLEDGE, ABILITIES, AND SKILLS: (These are pre-employment knowledge, abilities, and skills that apply to the Essential Job Functions.) At the time of employment, the candidate must have: * Ability to understand and communicate effectively using both verbal and written skills. * Such alternatives to the above qualifications as Calvert County Public Schools may find appropriate and acceptable. * Demonstrated success in accomplishing tasks akin to those responsibilities listed below. ESSENTIAL JOB FUNCTIONS, RESPONSIBILITIES AND DUTIES: * Supervises children enrolled in Pre-K and/or Head Start during the transition period (four hours between programs) picking up children and delivering them to correct programs. * Works with children to reinforce material introduced by Pre-K and Head Start teachers with quiet activities. * Reads and tells stories to children. * Engages all children in activities, indoors and outdoors, when appropriate. * Practices developmentally appropriate behavior management techniques with children. * Ensures that all activities conform to Calvert County Public Schools' guidelines. * Thinks, concentrates, and positively interacts with children. * Comes to work promptly every day. * Works flexible hours as necessary. * Works collaboratively with others. * Works under stress and meets all deadlines. * Assists in the classroom with portfolios, family communication, and clerical tasks. OTHER DUTIES: Performs related work as required or assigned by the Head Start Program Coordinator. PHYSICAL DEMANDS: Position requires significant periods of standing and walking and is performed in a typical school environment. UNUSUAL DEMANDS: May be subject to a flexible work schedule. TERMS OF EMPLOYMENT: Ten (10) month position; $19.31 per hour, 20 hours per week. Employment is contingent upon continued Head Start grant funding. If chosen for this position, the candidate must enroll in Direct Deposit. EVALUATION: Performance will be evaluated in accordance with the policy on evaluation as established by Calvert County Public Schools. FLSA STATUS: Exempt. EFFECTIVE DATE OF POSITION: Immediate Openings APPLICATION PROCEDURE: Applicants please apply through the Applicant Tracking System located on the Calvert County Public Schools website - ************************ References must be directly related to educational experience and must include immediate supervisor. State law requires that anyone hired after October 1, 1986, who will have contact with school children, must be fingerprinted and submit to a criminal background investigation. Federal law requires that a new employee must complete the Employment Eligibility Verification (Form I-9) in person before beginning employment. Employment is conditional upon successful completion of a drug screen. Current employees of the Calvert County Public Schools are exempt from these requirements. House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention Statement Pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland - House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention all applicants are required to report all former employers in which you may have had direct contact with minors. The applicant must submit the contact information of the current employer, all former school employers, and all former employers not school related. Applicants should also include contact information for organizations in which you have volunteered, coached, mentor, tutored or otherwise had direct contact with minors. Nondiscrimination Statement Calvert County Public Schools does not discriminate on the basis of race, ethnicity, color, religion, sex, age, national origin, marital status, sexual orientation, gender identity, or disability, or any other characteristic protected by law in its programs and activities and provides equal access to the Boy Scouts and other designated youth programs. Calvert County Public Schools does not refuse enrollment of a prospective student, expel a current student, or withhold privileges from a current student, or prospective student, or the parent or guardian of a current or prospective student because of an individual's race, ethnicity, color, religion, sex, age, national original, marital status, sexual orientation, gender identity or disability. Calvert County Public Schools does not discipline, invoke a penalty against, or take any other retaliatory action against a student or parent or guardian of a student who files a complaint alleging that the program or school discriminated against the student, regardless of the outcome of the complaint. The following persons have been designated to handle inquiries regarding the non-discrimination policies: * Director of Student Services * Director of Human Resources ************ For further information on notice of non-discrimination, visit the Office for Civil Rights Complaint Assessment System at: ********************* or call **************.