Virtual assistant jobs in Massachusetts - 1,031 jobs
Administrative Assistant
CBS Therapy
Virtual assistant job in North Andover, MA
About Us
We are seeking a detail-oriented Administrative Assistant to join our team at our pediatric outpatient clinic, the Kioko Center. The ideal candidate will provide support to ensure efficient operation of the office.
Responsibilities Include:
Opening the clinic
Screen in staff and clients in the mornings and evenings
Check voicemail messages and email Office Manager and/or therapist the messages
Work directly with Office Manager
Answer phone calls throughout the day
Inform therapist and Office Manager of cancellations
Help with tasks around the office as needed
Create new clients in electronic system and maintain electronic files
Ensure clinic is clean and disinfected
Order supplies as needed through Office Manager
Qualifications:
Have an associate's degree
Strong communication skills and phone etiquette
Ability to multitask
Strong organizational skills
Reliable Transportation
Experience:
Experience working in an office setting
Experience with excel, word, electronic data systems etc.
A Background Criminal Investigation (BCI) by local or state police and Child Abuse Neglect Tracking System (CANTS) by DCYF are required of all potential employees.
$36k-47k yearly est. 3d ago
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Administrative Assistant
Pacer Group 4.5
Virtual assistant job in Lexington, MA
Job Title: Administrative Assistant
Shift: 7:30 am - 5pm
EPIC experience required
Front desk and customer service experience required
Administrative skills, including data entry, filing, scheduling, and record management
Ability to handle multi-line phone systems; previous call center experience preferred
Strong organizational skills with attention to detail
Ability to multitask in a fast-paced environment
$39k-50k yearly est. 3d ago
Administrative Assistant
Alois Solutions
Virtual assistant job in Boston, MA
Administrative Assistant
Duration: 3 months (potential extension)
Departments: Urgent Care, Adult primary care, Neurology, Urology, and many more.
In This Role, You Will:
Support department leadership with administrative tasks.
Greet and assist patients/visitors; manage calls and inquiries.
Schedule appointments, update medical records, and process co-pays.
Coordinate with staff and manage physician calendars.
Epic is highly desired.
What You Bring:
2 years of administrative (healthcare preferred).
Strong communication and multitasking skills.
Professionalism and attention to detail.
Proficiency in Microsoft Office and scheduling systems.
$36k-47k yearly est. 2d ago
Patient Administrative Assistant
Monument Staffing
Virtual assistant job in Boston, MA
The Patient Administrative Assistant will ensure efficient operation of the healthcare facility and assist with direct patient services.
Their duties and responsibilities include:
Answer and direct phone calls in a polite and friendly manner
Register new patients and update existing patient demographics by collecting patient detailed information
Schedule and confirm patient appointments, follow-ups, and procedures
Process patient billing and payments
Organize and maintain patient waiting areas as well as office files and records
Assist patients with forms and paperwork, explaining procedures, and answering questions
Communicate with healthcare professionals and patients regarding appointments, cancellations, and rescheduling
Ensure compliance with medical laws and regulations
Order office supplies and maintain inventory
Coordinate with insurance companies for claim management and patient insurance verification
Maintain patient confidentiality, following HIPAA guidelines
Qualifications
A bachelor's degree is required
1-2 years of work experience as a Healthcare Administrative Assistant or similar role
Knowledge of healthcare systems and medical terminologies
Understanding of medical billing procedures
Proficient in MS Office (MS Excel and MS Outlook, in particular)
Strong organizational and multitasking skills
Excellent communication and interpersonal abilities
$36k-47k yearly est. 1d ago
Administrative Coordinator
Net2Source (N2S
Virtual assistant job in Boston, MA
Job Title: Administration - Admin Services Coordinator
Duration: 3 Months- Additional support, Possible for extension
Shift: M-F 8am - 5pm
As an Administrative Services Coordinator, you will provide administrative support to a department or manager. You'll answer, screen and forward telephone calls, greet customers and resolve customer complaints.
Day-to-Day Responsibilities:
Calendar Management
- Schedule and coordinate meetings, appointments, and events.
- Maintain accurate and up-to-date executive and team calendars.
Expense Reporting
- Prepare, review, and submit expense reports.
- Track reimbursements and ensure compliance with company policies.
Ordering & File Organization
- Manage office supply orders and maintain inventory.
- Organize and maintain filing systems (digital and physical).
- Ensure documents are properly archived and easily accessible.
General Administrative Support
- Support ad hoc administrative tasks as needed.
Software skills:
- Basic computer functions
- Knowledgeable in Microsoft (Word, Excel, PPT)
- Outlook, email management
Years of Experience: at least 2 years of relevant experience
Education: Bachelor's degree preferred, but not required. Equivalent professional experience will be considered
$40k-58k yearly est. 2d ago
Administrative Assistant
Kelly 4.1
Virtual assistant job in Boston, MA
Job searching is a lot better with someone in your corner. Kelly Professional & Industrial is seeking an Administrative Assistant at a pharmaceutical company. Sound like something you're interested in? We'll be here every step of the way to help you through the process, because we think job searching needs an upgrade (and a sidekick).
Why you should apply?
$28 per hour
Health, Dental, Vision, and PTO benefits.
Monday-Friday Work Schedule 830am-5:30pm
Access to outstanding Kelly perks via ****************************************
What's a typical day as an Administrative Assistant?
o Management of PGA administrative items in Astellas systems including but not limited to Concur, ECHO, LMS, SHAREPOINT, TEAMS, ARIBA,
o Schedule Meetings and ensure effective overall calendar management. [Global time zone management experience required.]
o Managing Calendars for a group or team.
o Travel Coordination, Expense Reports, Invoice preparation and tracking, and facilitation of contract review and approval
o Develop with direction Annual Budget Management and Analytic reports.
o Assist with personnel On and Off boarding. (Resource Management)
o Prepare Communications, Announcements & Newsletters, and Presentations.
o Assist with the development and processing of Purchase Orders and Contract Management.
o Microsoft Office Suite proficiency in Visio, Excel, SharePoint, Outlook & Power Point.
o Virtual Meeting Management - MS Teams and ZOOM.
o Strong oral communication skills, advanced writing, editing and correspondence skills.
o Ability to collaboratively problem solve with other administrative assistants and functions such as accounts payable, security, building maintenance, finance, and so forth
o Will require the individual to take initiative, use discretion and judgment as related to confidential matters and problems regarding project, department, or division-related work, and update the manager on status.
o Interact with various levels of management on a day-to-day basis, handling very confidential documents and materials.
o Roster and Distribution list management.
o Vendor communication and management.
If you are interested please send your resume via email to *************************
$28 hourly 11h ago
Administrative Coordinator - Operations
City Wide Facility Solutions Boston
Virtual assistant job in Marlborough, MA
Build the Backbone of a High-Growth Organization
At City Wide Facility Solutions - Boston, we help commercial properties across Central and Eastern Massachusetts simplify facility management through a single point of accountability. As a leader in the managed services space, we connect clients with top-tier vendors and ensure seamless execution across janitorial, maintenance, and specialty services.
We're looking for a detail-oriented, highly organized Administrative Coordinator who thrives behind the scenes-keeping processes tight, documentation accurate, and operations running smoothly. This role is critical to ensuring strong internal workflows, compliance, and exceptional service delivery.
What You'll Do:
Support Core Operational Processes
Prepare Client NJS and supply quotes for the Operations team
Issue NJS confirmations to Independent Contractors
Assist with administrative coordination across multiple operational workflows
Insurance & Compliance Management
Ensure all active Independent Contractors have current Certificates of Insurance (COIs) on file
Coordinate with City Wide's insurance agent to obtain accurate COIs for new clients
Maintain and update all insurance documentation within the City Wide system
New Client Onboarding & Starts
Lead administrative aspects of new client onboarding, including welcome communications, CRM setup, and key inventory
Support Vendor Sourcing & Compliance by scheduling Independent Contractor walkthroughs
Prepare and issue Contracts for Services to Independent Contractors for new accounts
Ongoing Client & Data Management
Maintain accurate, up-to-date client and contractor data in the CRM
Organize and manage operational documents within SharePoint
Assist with updates to existing client agreements, scopes of service, and insurance as needed
Why Join City Wide:
Stable, full-time role with consistent hours
Comprehensive benefits package: medical, dental, vision, life, FSA & HRA
401(k) with company match
Generous paid time off, including holidays and volunteer time
Exposure to multiple areas of business operations with room to grow
Collaborative, fast-paced environment where your organization skills make a real impact
What You Bring:
Strong organizational skills with the ability to prioritize and manage multiple tasks
Excellent attention to detail and commitment to accuracy
Clear, professional written and verbal communication skills
Ability to meet deadlines in a fast-moving environment
Comfort working with CRMs, document management systems, and administrative workflows
Professional demeanor and ability to work with a wide range of personalities
Valid driver's license and willingness to visit client sites as needed
If you enjoy process, precision, and keeping operations running efficiently, this is an opportunity to play a key role in a growing organization where your work directly supports client satisfaction and internal success.
Join City Wide Facility Solutions - Boston and help power the operations behind our growth
$40k-59k yearly est. 1d ago
Administrative Assistant & New Student Associate
Arthur Murray Dance Centers Boston Area 3.7
Virtual assistant job in Cambridge, MA
Arthur Murray has transcended dancing since 1912. Through the years, dance has become popular not only through movies, but recently with TV show such as “Dancing with the Stars,” “So you think you can Dance,” and “America's got Talent.” Not to mention social media and Youtube. Today, our company continues to grow and modernize the art of dancing - From the Foxtrot and Waltz, Rock Swing & Hustle, the passionate Tango, and to the recent trend of Latin dances such as salsa, bachata, and merengue.
The Arthur Murray Dance Studio of Cambridge is seeking charismatic individual to support the executives and studio in their day-to-day job responsibilities while demonstrating an ability to work independently and meet deadlines effectively. This is a unique role that combines back end studio operations along with "front of the house" new student management & sales, where you will help enroll new students in their foundation program and get them off to a great start in the studio. The role is two parts:
New Student Associate:
Front end sales to get new students enrolled on their foundation program
Handle inquiry phone calls & correspondence to get new students scheduled
New student information chats and enrollments to assist students development and involvement in the studio
Manage team members with new student operations to ensure high quality experience
Administrative Responsibilities include but are not limited to:
Maintain studio schedule and accurate student records
Accurate records of studio expenditures and operate within assigned budgets
Communicate in timely and engaging manner with students through phone calls, email & text
Create and update social media sites, advertisements, and weekly newsletters
Communicate efficiently with students and clients including scheduling appointments.
Oversee account receivables and maintain studio performance reports
Deliver 5 star hospitality
Qualifications:
Written and verbal communication skills
Sales skills
Team Management & Organizational Ability
Computer skills - MS Office, Google workplace, and Canva
Potential Promotion to Office Manager role
Job Type: Full Time Monday to Friday (1230pm-930pm). Occasional weekend events
Pay Range: $40,000-$54,000 (depends on experience)
Benefits:
Employee discount
Holiday/Sick Pay
IRA contribution
Supplemental pay types:
Bonus pay
Experience:
Customer service: 1 year (Preferred)
Work Location: One location
$40k-54k yearly 2d ago
Administrative Assistant
Talent4Health
Virtual assistant job in Cambridge, MA
Administrative Assistant
Contract: 13 weeks
Shift: 8hr Day shift
Weekly hours: 40hrs (Mon to Fri)
Pay: $18 to $20 per hour
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
Requirements:
EPIC experience required.
Front desk, customer service, admin skillset experience required.
Previous call center experience preferred.
2+ years of experience as an Administrative Assistant.
$18-20 hourly 3d ago
Administrative Assistant
The Nagler Group 4.2
Virtual assistant job in Shrewsbury, MA
Title: Administrative Assistant
Schedule: Monday-Friday, 8:00 AM-4:30 PM
Reports to: Three Financial Advisors
Employment Type: Temp-to-Hire
We are seeking a highly professional, detail-oriented Client Service Administrator to support a busy financial advisory office. This role is client-facing and service-driven, with significant interaction via phone, email, and in person. The ideal candidate is a strong administrator with excellent communication skills, advanced Excel capabilities, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Client Onboarding and Account Setup
Prepare and process new account paperwork for brokerage, advisory, retirement, and insurance accounts
Collect, verify, and maintain client identification and compliance documentation, including KYC and AML requirements
Enter, update, and maintain accurate client data in CRM and portfolio management systems
Coordinate with custodians to ensure timely account openings and online access setup
Account Maintenance
Process beneficiary changes, address and contact updates, and name changes
Facilitate account transfers, including ACATs, IRA rollovers, and direct transfers
Link and consolidate accounts for reporting and household views
Initiate, track, and follow up on service requests with custodians
Money Movement and Distributions
Set up and process systematic contributions and withdrawals
Execute ACH and wire transfer requests
Process Required Minimum Distributions and other withdrawals, including appropriate tax withholding
Investment Transactions
(Under advisor instruction and within licensing requirements)
Place and confirm trades, rebalances, and model changes
Prepare trade confirmations and monitor execution status
Insurance and Annuity Processing
Submit and track applications for life, disability, long-term care, and annuity products
Coordinate underwriting requirements with clients and insurance carriers
Process policy changes, beneficiary updates, and policy deliveries
Compliance and Recordkeeping
Maintain complete and compliant client files, both digital and physical
Log client communications in accordance with firm and regulatory standards
Assist with delivery of required disclosures and compliance forms
Support compliance initiatives by safeguarding confidential client information and adhering to data security and privacy policies
Meeting Preparation and Follow-Up
Prepare client review meeting materials, including performance and allocation reports
Update financial planning software with current and accurate client data
Send meeting confirmations, reminders, and post-meeting follow-up items
Client Communication
Serve as the primary point of contact for client service needs
Respond promptly and professionally to account and service inquiries
Provide clear updates on pending requests and required documentation
Deliver exceptional customer service to build and maintain strong client relationships
Additional Duties
Answer phones and resolve client service issues within scope and capacity
Support general administrative needs in a busy office environment
Qualifications and Skills
Strong administrative and organizational skills with a high level of professionalism
Excellent verbal and written communication skills
Advanced proficiency in Microsoft Excel, including reporting and pivot tables
Comfort working directly with clients in person, over the phone, and via email
Ability to manage multiple advisors and competing priorities
Prior financial services or banking experience preferred but not required
$35k-44k yearly est. 2d ago
Office Coordinator
Cummings Properties 4.6
Virtual assistant job in Woburn, MA
We are looking for an accomplished office coordinator with a positive attitude, strong work ethic, and polished presence for our Woburn headquarters. This role provides significant opportunities for professional development and upward mobility, including the potential to assume supervisory responsibilities.
Primary responsibilities:
Commercial lease processing
Database entry and maintenance
Report production
Executive team support
Various high-level administrative functions
The preferred candidate will possess:
Experience supervising staff
Capacity to solve problems independently and work with minimal supervision
Thorough knowledge of common office administrative practices, procedures, systems, and equipment, and the ability to troubleshoot and liaise with IT personnel
Experience with Constant Contact preferred, but not required
Required qualifications:
Minimum of 5 years' experience supporting senior management
Exceptional organizational skills and attention to detail
Ability to prioritize and manage multiple assignments in a busy office environment
Ability to exercise discretion and maintain confidentiality
Advanced computer skills, including demonstrated proficiency in Microsoft Office, and the ability to quickly learn new platforms
About Cummings:
Cummings Properties has a long history of giving back to the community. The large majority of its buildings are owned by Cummings Foundation, its philanthropic affiliate, with all rental profits benefiting greater Boston nonprofits. Learn more at ***********************************
In addition to unlimited career advancement and growth potential, we offer a comprehensive compensation and benefits package that includes:
Medical, dental, vision, life, and disability insurance
Cummings Properties Employee Trust (equity compensation)
Competitive compensation and opportunities for bonuses
Paid holiday, vacation, sick, and personal time
401(k) retirement savings plan with generous Company match
Tuition Reimbursement
Charitable gift match up to $2,000 annually, plus the opportunity to direct an additional $2,000 in Company funds each year to a local nonprofit of your choice
Pay range is $32-$35 per hour
NOTE: Candidates must be able to work on site. This is not a remote or hybrid position.
Interested applicants are encouraged to send a cover letter, resume, and compensation expectations to *******************. Cummings Properties is an Equal Opportunity Employer. In the interest of the safety and health of our employees and clients, we maintain a ZERO TOLERANCE policy in regards to prohibited drug use and alcohol or marijuana abuse. More information about the Cummings organization is available at **************** and ***************************
$32-35 hourly 4d ago
Administrative Assistant
Wayne J. Griffin Electric, Inc. 4.3
Virtual assistant job in Holliston, MA
Wayne J. Griffin Electric, Inc. is a leading electrical contractor with over 1500 employees across New England and the Southeast. We believe our strength comes from the talented, dedicated people who choose to be part of our team, and our commitment to supporting each employee's growth and well‑being. We are looking for a full-time Administrative Assistant who will work as part of a dynamic team that provides critical support to our Project Management efforts. This role has high visibility to top leadership and potential for growth within the organization.
Responsibilities Include:
Support the Project Management team in preparing, finalizing and submitting all written correspondence
Navigate town websites to submit construction permits withing the New England Area
Collaborate with Project Management and accounting teams to accurately complete proposal requests
Maintaining and updating shared database and templates
Assist with front desk support and other miscellaneous tasks to support internal departments.
Must Haves:
Exceptional written communication skills
Strong attention to detail
Proficiency in Microsoft Office applications and strong typing skills, experience in Adobe or Bluebeam a plus
Ability to stay organized, multitask, and adapt to changing priorities in a fast-paced environment
Excellent follow-up skills and attention to deadlines
We offer a comprehensive and highly competitive benefits package that includes health, dental, life, and long‑term disability insurance, in addition to a generous retirement plan, wellness programs, paid time off, and annual tuition reimbursement of $2,000. At our organization, continuous professional development is a core value, and ongoing education is both supported and encouraged at every level. Advance your career with an organization that invests in you!
With over 45 years in the industry our culture is collaborative, team-orientated and results focused. We strive to help our employees to grow and achieve their career desires, through training, education, and mentorship.
Visit us at our website: ***************************** to learn more.
Take the next step in your career and let us learn about you!
Apply now: **************************
An Equal Opportunity Employer
$37k-44k yearly est. 3d ago
Administrative Assistant
Ace Employment: Uncover Your Worth
Virtual assistant job in Lynnfield, MA
Administrative Assistant / Receptionist
📍 Lynnfield, MA (On-site)
🕒 Mon-Fri | 8:00 AM-5:00 PM
💰 $55,000-$60,000 + Benefits
📄 Full-Time
We're partnering with a well-established CPA firm on the North Shore that's hiring an Administrative Assistant / Receptionist to support daily office operations and serve as the first point of contact for clients.
What You'll Do
Greet clients and manage front desk operations
Answer phones, schedule appointments, and assist with documents
Prepare correspondence and maintain files
Support CPAs and tax staff during busy season
What They're Looking For
3+ years of admin or receptionist experience
Prior accounting firm experience a plus
Strong communication and client-service skills
Proficiency in Microsoft Word & Outlook
Organized, detail-oriented, and professional
$36k-47k yearly est. 2d ago
Administrative Assistant
Motion Recruitment 4.5
Virtual assistant job in Newton, MA
***This role starts as a 6 month contract and could convert FTE after***
Practice Assistants play an integral part in the operations of our community-based physician practices. Dedicated to administrative support, these Coordinators serve as the gatekeepers of our practices and ensure that teams are delivering the highest quality experience, exceeding our patients' expectations.
Support responsibilities may include:
· Provides Departmental support by performing receptionist and clerical duties
· Scheduling patient appointments
· Answering the telephone system promptly and gathering screening information; taking, relaying, and managing messages and/or providing routine information. Retrieving voicemail messages, returning calls, and forwarding messages as needed
· Referral management and health insurance payor review.
· Organizing and maintaining patient records, logs and other controlling systems; retrieving files as needed. Developing and maintaining systems to assure accurate, confidential, retrievable information
· New patient coordination
· Other special projects and administrative tasks that are assigned
Qualifications
Whether you are seeking to gain more experience in the healthcare industry or a proven healthcare professional seeking a new challenge, this role is the opportunity for you. We are looking for well-rounded professionals who can multi-task, prioritize, and thrive in a high-volume outpatient setting! When hiring, we look for candidates who possess not only the relevant skills and competencies, but also positive attitudes, empathy, and genuine passion for the work.
· High School graduate or equivalent required
· Associate's degree preferred
· A minimum of two years of medical office experience preferred
📍 Downtown Boston - Financial District
We are a fast-growing AI language technology startup seeking a reliable and proactive Administrative Assistant to support our management team and keep our office running smoothly. This is a great opportunity for someone who is organized, resourceful, and enjoys working in a professional, dynamic environment with the flexibility of a part-time schedule. A proactive, creative, and high-energy approach will be especially valued.
What You'll Do
Provide office administration and executive support
Manage scheduling, travel arrangements, and phone calls
Assist with bookkeeping and basic accounting tasks
Help coordinate events, meetings, and occasional candidate screenings
Support annual tradeshows, marketing events, and special projects
Any other tasks assigned to
What We're Looking For
Proven experience as an Admin/Executive/HR Assistant
Proficiency in Microsoft Excel; tech-savvy
Strong organizational, communication, and problem-solving skills
Outgoing, professional, and independent, with good writing ability
Second language preferred | Associate degree or higher
What We Offer
Modern office in Boston's Financial District
Stable Monday to Thursday weekly schedule
A meaningful role in a supportive, growing team
$33k-44k yearly est. 1d ago
Entry Level Virtual Assistant
Recruit Monitor
Virtual assistant job in Boston, MA
We are looking for a responsible and resourceful virtualassistant to join our team. Working remotely, or onsite you will organize and update files, answer calls and emails, and assist in creating presentations, sales materials, technical documents and installation and usage instructions for our family of products. The ideal candidate should be tech-savvy, able to communicate through multiple channels, and super organized.
VirtualAssistant Duties and Responsibilities
Answer and direct phone calls; organize correspondence and answer emails
Prepare and organize databases and reports
Manage social media accounts and replies
Handle confidential employer and client information
Take notes or transcribe meetings
Schedule meetings and arrange employers calendar; schedule meeting spaces and conference rooms
Present excellent customer-service skills to customers and clients
Manage filing systems, update records, and organize documentation
Prepare and create PowerPoint presentations and materials as needed; research materials and sources for presentations
VirtualAssistant Requirements and Qualifications
High school diploma or equivalent; Associate or Bachelors degree preferred
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
Experience with Google Docs, cloud services, and other technology tools
Knowledgeable in technology to communicate via computer, smartphone, or text
Highly organized and able to multitask and work well with fast-paced directions and instructions
Able to manage time effectively and efficiently
Able to organize and manage large amounts of files, tasks, schedules, and information
Self-directed and able to work without supervision
Excellent verbal and written communication skills
Strong customer service and presentation skills
Able to work nights, weekends, extended hours, and holidays as needed
Two years previous experience handling assistant or administrative responsibilities, or experience in customer service or related field preferred.
$37k-50k yearly est. 60d+ ago
Virtual Trip Concierge Assistant
Destinytravel
Virtual assistant job in Boston, MA
As a Virtual Trip Concierge Assistant, you will help travelers enjoy a smooth planning process by providing personalized information, answering questions, and supporting their needs. Your mission is to make every step of the journey simple, enjoyable, and stress-free.
At Destiny&Co, we focus on building trust, delivering clarity, and helping travelers create memorable moments.
Key Responsibilities
• Support clients with itinerary confirmations, changes, and travel updates.
• Share destination information and helpful recommendations.
• Communicate professionally through various channels.
• Follow up before and after travel.
• Resolve concerns with empathy and efficiency.
Benefits
• Remote role with flexibility.
• Training and development resources provided.
• Industry perks and discounts available.
• Supportive team environment.
What We're Looking For
• Strong communication skills.
• Customer service experience preferred.
• Organized and detail-oriented.
• Comfortable using digital platforms.
• Passion for travel and guest care.
$37k-50k yearly est. 11d ago
Entry Level Virtual Assistant
Link-Up Overseas
Virtual assistant job in Boston, MA
We are looking for a responsible and resourceful virtualassistant to join our team. Working remotely, or onsite you will organize and update files, answer calls and emails, and assist in creating presentations, sales materials, technical documents and installation and usage instructions for our family of products. The ideal candidate should be tech-savvy, able to communicate through multiple channels, and super organized.
VirtualAssistant Duties and Responsibilities
Answer and direct phone calls; organize correspondence and answer emails
Prepare and organize databases and reports
Manage social media accounts and replies
Handle confidential employer and client information
Take notes or transcribe meetings
Schedule meetings and arrange employers calendar; schedule meeting spaces and conference rooms
Present excellent customer-service skills to customers and clients
Manage filing systems, update records, and organize documentation
Prepare and create PowerPoint presentations and materials as needed; research materials and sources for presentations
VirtualAssistant Requirements and Qualifications
High school diploma or equivalent; Associate or Bachelors degree preferred
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
Experience with Google Docs, cloud services, and other technology tools
Knowledgeable in technology to communicate via computer, smartphone, or text
Highly organized and able to multitask and work well with fast-paced directions and instructions
Able to manage time effectively and efficiently
Able to organize and manage large amounts of files, tasks, schedules, and information
Self-directed and able to work without supervision
Excellent verbal and written communication skills
Strong customer service and presentation skills
Able to work nights, weekends, extended hours, and holidays as needed
Two years previous experience handling assistant or administrative responsibilities, or experience in customer service or related field preferred.
$37k-50k yearly est. 60d+ ago
Global Administration Assistant / Office and Facilities Coordinator
Perceptive 4.1
Virtual assistant job in Burlington, MA
Our mission is to shape the future of clinical research. With decades of experience and the brightest minds in the industry, we help the global biopharmaceutical industry bring new, advanced medical treatments to market, faster.
We seek to change the world, and with the support of our teams across the globe, we flourish together. At Perceptive, we are one team. We learn, grow and win together.
Are you ready to help change the world?
Apart from job satisfaction, we can offer you:
HEALTH:
- Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
YOURSELF:
- Paid time off policy including holidays and sick time
- Internal growth and development programs & trainings
WEALTH:
401(k) program, life & accident insurance and disability insurance
About the role
As Global Administrator and Office Coordinator (Imaging) , you are responsible for providing professional, effective, proactive and timely administrative support to a Business Unit's Site Leadership team. In this role, you will also provide comprehensive administrative, and facilities support to a local office, ensuring efficient operations, adherence to company policies, and a safe, effective, and employee-friendly working environment.
Key Responsibilities
Site Administrative Support
Manages opening and distribution of office mail.
Books global travel and accommodation for local site leadership where required, including multi-stop travel management over different time zones.
Processes expenses and associated administration for local site leadership where required.
Organizes and schedules meeting room bookings.
Provides meeting support (minute-taking, action item follow-up) for leadership teams where required.
Supports local event organization, catering, and logistics for the local site and wider business.
Coordinates catering for internal/external meetings.
Supports induction programs and onboarding activities for onsite new joiners.
Orders basic stationery and office supplies.
Support HR with onboarding and social committee tasks.
Facilities Coordination
Oversees workspace safety and operations, ensuring compliance with brand and health & safety standards.
Manages access control, vendor coordination and maintenance requests.
Handles facility issues, supports audits, conducts H&S inductions, manages security systems, and serves as the Health & Safety representative.
Responsible for fire safety, emergency response, HSE training, and maintaining records for safety, health, and ESG commitments.
Global Administration Support
Actively manages and supports the Perceptive Global Admin and Travel inbox by responding to emails and assisting global travel requests.
Ensures effective utilization of Perceptive resources to ensure correct adherence to policy.
Collaborates with other global administration team members to support global activities.
Manages centralized credit card expense claims, processing delegated expenses per policy.
Other
Carries out any other reasonable duties as requested.
Functional Competencies (Technical knowledge/Skills)
Excellent interpersonal, verbal, and written communication skills.
Proven experience in all Microsoft Office packages.
Demonstrates strong knowledge of facilities management functions preferred.
Highly organized with the ability to prioritize workload and manage multiple conflicting deadlines with attention to detail and within agreed timelines.
A flexible attitude with respect to work assignments and new learning.
Ability to work methodically in a fast-paced, time-sensitive environment.
Demonstrable ability to apply critical thinking and implement process improvements.
Ability to operate collaboratively within a global team environment.
Demonstrates a positive attitude with a solution-oriented approach.
Demonstrates initiative and self-confidence, is adaptable and can cope with changing and evolving priorities.
A self-starter and able to work under own initiative.
Experience, Education, and Certifications
Solid professional experience in same or similar role.
IOSH Working Safely, or VDU/DSE assessment desirable.
Experience of applying knowledge surrounding health and safety and fire regulations in office environment.
Driving license and access to a vehicle preferred.
High School Diploma or equivalent; additional qualifications in facilities management.
English: Fluent
This role is based in the Perceptive office/clinic located in Burlington, MA. The annual base salary range for this role is $46,517-$86,389. This range represents the anticipated initial annual salary and may vary depending on several factors including the candidate's experience and skills and may be subject to market rate adjustment.
Come as you are.
We're proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, colour, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
$46.5k-86.4k yearly Auto-Apply 14d ago
Telehealth Psychiatrist Is Needed for Locums Assistance in MA
Weatherby Healthcare
Virtual assistant job in Boston, MA
If this telehealth opportunity sounds right for you, give us a call today to speak with an expert Weatherby consultant for details.
Willing to wait for license
BC required
Weekends, Nights
ACLS required
Telehealth, outpatient
Credentialing needed
DEA not needed
Paid malpractice insurance; pre-paid travel and housing expenses
Assignment details and time entry in online portal
Competitive compensation
24-hour access to your Weatherby Healthcare consultant
Charter member of NALTO
From $185.00 to $220.00 hourly
Ranges shown should be used as an estimate and are affected by many factors including the critical need of the position, your overall experience and qualifications, and other considerations. Rates shown are all-inclusive and combine an hourly base pay with other potential earnings like overtime, call, and holiday pay. Please contact your consultant for details."
Since 1995, Weatherby Healthcare has established itself as an expert in locum tenens staffing for physicians, physician assistants, and nurse practitioners. The company employs nearly 600 employees committed to filling locum tenens assignments in large-scale healthcare networks, hospitals, and clinics nationwide. Learn more at ******************************