A Urologist Is Needed for Locums Assistance in Minnesota
Comphealth
Virtual assistant job in Duluth, MN
CompHealth services are always free to you. Let us do the heavy lifting and handle the headache of credentialing, travel, housing, and so much more. With the premier staffing agency as your champion, you can achieve more success with less worry. No other agency has our capabilities and scale, which allows us to deliver on the details that matter to you.
19-20 days of coverage per month
Variable patient volume with higher volumes on Mondays
Both inpatient and outpatient care
Call coverage with 30 minute response time required
General urology and adult urology required
Advanced endoscopic techniques preferred
Laparoscopic and robotic surgery experience preferred
Phone consults and patient visits included
We negotiate better pay and deposit it weekly
We arrange complimentary housing and travel and comprehensive malpractice coverage
We simplify the credentialing and privileging process
Access to online portal for assignment details and time entry
Your specialized recruiter takes care of every detail
From $220.00 to $275.00 Hourly
Ranges shown should be used as an estimate and are affected by many factors including the critical need of the position, your overall experience and qualifications, and other considerations. Rates shown are all-inclusive and combine an hourly base pay with other potential earnings like overtime, call, and holiday pay. Please contact your consultant for details.
CompHealth JOB-
CompHealth started in 1979 with the idea of connecting top healthcare providers to the communities who need them and has since become the industry leader in healthcare staffing. Connecting with each person?s unique story in order to find them the right job for their lifestyle is what makes us different. And with 1,000 employees in offices across the nation, we have the team in place to ensure that every provider and facility staff recruiter receives the excellent customer service we?ve offered for nearly forty years. Learn more at so we can find the job that?s just right for you.
$27k-59k yearly est. 10d ago
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Administrative Assistant
Seneca Resources 4.6
Virtual assistant job in Eagan, MN
The Administrative Assistant 3 provides advanced administrative support to executives, teams, or departments. This role independently performs a wide range of complex administrative duties under general supervision, handling sensitive and confidential information with discretion. The position requires strong organizational, communication, writing, and data management skills, as well as proficiency with Microsoft Office and task management tools.
Key Responsibilities
Administrative & Organizational Support
Compile, format, and prepare reports, memos, letters, background materials, and other documentation using word processing and office applications.
Schedule, coordinate, and modify meetings, appointments, and group activities as needed.
Perform routine administrative and facilities-related support tasks.
Track completion of tasks assigned to team members to ensure timely and accurate delivery.
Manage cube assignments, equipment requests, and office supply orders for on-site staff.
Submit and follow up on service requests related to facility issues.
Communication & Documentation
Compose clear, professional communications for software developers, managers, and contractors.
Respond to or route priority and confidential inquiries on behalf of leadership.
Attend meetings, capture detailed notes, track action items, and provide concise meeting summaries.
Collect electronic documents and digital signatures; maintain organized archives of employee e-documents.
Data & Systems Management
Maintain accurate team data, including employee and contractor contact information and team structure.
Combine, organize, clean, and analyze data using Microsoft Excel.
Manage team task boards, including creating lanes, assigning tasks, and tracking progress.
Support audits by serving as the Audit Coordinator, ensuring audits are assigned appropriately and following up with auditors and subject matter experts to meet timelines.
Confidentiality & Judgment
Exercise sound judgment and discretion when handling confidential, sensitive, or high-priority information.
Provide accurate information or referrals while maintaining confidentiality standards.
Required Qualifications
Advanced proficiency in Microsoft Word, Excel, and other office productivity tools.
Strong written and verbal communication skills.
Exceptional attention to detail and organizational abilities.
Ability to work independently and manage multiple priorities under general supervision.
Demonstrated experience performing complex administrative functions.
Preferred Qualifications
Advanced Excel skills, including pivot tables.
Experience with task automation tools.
Basic knowledge of Microsoft Power Apps.
About Seneca Resources:
Seneca Resources is client driven provider of strategic Information Technology consulting services and Workforce Solutions to government and industry. Seneca Resources is a leading IT services provider with offices in Reston, Virginia, Alabama and Columbia, Maryland that service clients throughout the United States. The key to our success lies within our strong corporate culture which drives our business. We challenge our staff through engaging work, and we reward our staff through competitive compensation, extensive professional training, and excellent opportunities for career advancement. In turn, we look for only the best and brightest to join our team. We are an Equal Opportunity Employer and value the benefits of diversity in our workplace.
$36k-44k yearly est. 5d ago
Admin Specialist
Divihn Integration Inc.
Virtual assistant job in Plymouth, MN
Title: Admin Specialist III (Hybrid)
Duration: 12 Months
For further inquiries regarding the following opportunity, please get in touch with our Talent Specialist: Hema Malini at **************
Hybrid: Mon and Friday WFH, Tues - Thurs in office. Typical workday hours with some flexibility.
Description:
Essential Duties and Responsibilities:
1) Process Invoices (US/ROW): Receive & log invoices from external HFE vendors, review with HFE project lead, and process payments with HFE lead authorization. (Requires knowledge and access to two separate contract processing systems, as well as Coupa)
2) Process Vendor Contracts (US/ROW): Work with Ethics & Compliance for multiple geographies to draft contracts according to their various requirements. This includes submitting WWM review requests & seeking IRB approvals as needed. (Compliance requirements vary by geography. Up to this point, the HFE group has worked with US only Ethics & Compliance. In 2026, HFE will need to establish the same working relationship with multiple Ethics & Compliance geographic leads multiple geographies.)
3) Resolve Payment Issues: Work with Procurement to resolve all issues related to processing payments, such as errors in vendor bank records. (Example: Debbie spent 4 months/60 hours processing a Fieldwork overdue payment and still wasn't able to resolve an outstanding issue with Fieldwork Dallas bank account updates requested due to challenges working with Procurement.)
4) Receive, catalog, and respond to CCs: Receive HFE Impact Assessment requests for Change Controls and review with HFE Therapy Lead. Complete all Impact Assessments when no HFE IA should have been required. Prioritize and track all CCs that should have a HFE review. (Most CC Owners continue to require HFE to perform this no value task of performing an IA when none should be required because they create the HFE IA before speaking with HFE.)
Support:
5) Collaborate with HFE group members to assess vendor capabilities, work with Procurement to onboard new vendors, and update internal supplier lists.
6) Support broader Research & Development functions when ordering needed supplies/equipment.
Qualifications:
1) Strong interpersonal and communication skills.
2) Ability to collaborate with teams, make decisions and solve work problems with minimal assistance.
3) Fluent in general MS Office tools.
4) Able to proactively identify process issues, recommend solutions and implement changes.
Education and/or Experience:
• High school diploma or equivalent is required; Bachelor's degree is preferred.
• Some college coursework is preferred.
• Minimum of 3 - 5 years of experiences.
• Minimum of 5 years of working experience supporting technical teams, ideally in a Medical Device Research and Development organization.
$32k-43k yearly est. 4d ago
Lab Processing Assistant - Specimen Operations
Mayo Clinic 4.8
Virtual assistant job in Rochester, MN
Why Mayo Clinic Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans - to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.
Benefits Highlights
Medical: Multiple plan options.
Dental: Delta Dental or reimbursement account for flexible coverage.
Vision: Affordable plan with national network.
Pre-Tax Savings: HSA and FSAs for eligible expenses.
Retirement: Competitive retirement package to secure your future.
Responsibilities
As a Lab Processing Assistant, you will perform a variety of tasks including:
Performs pre-analytic specimen processing.
Operate a variety of laboratory and office equipment.
Enters information and test orders into the laboratory computer system.
May respond to a high volume of phone calls seeking laboratory testing information
The Lab Processing Assistant is responsible for ensuring correct patient identification on specimens and documentation and resolution of pre-analytic specimen-related issues. They are an integral part of the laboratory team providing support in patient testing. May perform complex reagent preparation, manage work unit supply inventory, operate automated systems and provide training to others.
Visit the Clinical Labs career site to watch a brief video of Lina discussing her role as a Lab Processing Assistant at Mayo Clinic.
Individuals hired to this position are required to complete 2 years in this position before becoming eligible to transfer to other positions within Mayo Clinic.
This position is not eligible for visa sponsorship; Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program
Qualifications
Associate degree OR High School diploma or equivalent and 2 years' work experience including clinical laboratory and/or other relevant experience.
Additional Qualifications/ Application Requirements
All applicants must attach a resume to be considered for this position.
Internal applications must attach their three most recent performance appraisals to be considered for this position.
Associate degree in a health or science field preferred
Previous experience or knowledge of computers and keyboarding telephone operations and other office equipment desired.
Ability to accurately read specimen labels and work with numbers to prevent mislabeling.
Must be organized, able to prioritize and work in a fast paced environment.
Must possess good human relations skills and be able to communicate effectively both orally and in written form.
Must be able to work independently as well as in a team environment.
Must be able to accommodate scheduling adjustments, off-shifts, holiday, and weekend work assignments.
Requires the ability to be attentive to details and to adhere to strict safety requirements for handling chemicals, reagents and infectious agents.
Exemption Status
Nonexempt
Compensation Detail
Required education, experience, tenure, and internal equity will be considered when job offers are extended. The pay range for the Laboratory Processing Assistant role is $20.00 - $25.92 per hour.
Benefits Eligible
Yes
Schedule
Full Time
Hours/Pay Period
80
Schedule Details
Tuesday-Saturday 7:30am - 4:00pm
Weekend Schedule
Saturdays
International Assignment
No
Site Description
Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.
Equal Opportunity
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law" . Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.
Recruiter
Ruhama Halake
$20-25.9 hourly 22h ago
Administrative Assistant
McGough 4.5
Virtual assistant job in Rochester, MN
McGough is a respected partner that brings six generations of experience to high profile, unique and complex construction projects. We take great pride in our people and their extraordinary expertise in planning, development, construction and facility management. McGough employee tenure reflects the commitment and pride we share in our work. Ask anyone who knows us - the caliber of our people sets us apart.
POSITION DESCRIPTION
The primary role of Administrative Assistant is to provide organized, consistent and administrative support in an office environment with a variety of tasks. The Administrative Assistant provides essential administrative and clerical support to ensure smooth day-to-day operations at the construction job site. This role supports the project team, maintains documentation, coordinates communication, and assists with compliance and scheduling tasks.
QUALIFICATIONS
Required:
High school diploma or GED required
1+ years of administrative experience
Preferred:
Reception experience
Familiarity with construction project management platforms (Procore, PlanGrid, etc.) is a plus
Skills:
Attention to detail and high level of accuracy
Ability to organize and prioritize responsibilities
Strong problem-solving skills
Strong verbal and written communication
Proficiency in Microsoft applications
Ability to function as an integral team member, working under time constraints and meeting deadlines in a changing environment
Ability to take initiative and work independently with minimal supervision
Embodies personal integrity and keeps confidences
View every interaction as an opportunity to add value and enhance relationships
OFFICE AND TRAVEL
Periodic travel requirement.
RESPONSIBILITIES AND TASKS
General Office Responsibilities:
Managing service of office equipment (large format copier/copy machine/postage meter)
Provide daily reception coverage, as needed and back-up coverage for receptionist
Assist with daily processing of mail and manages UPS processing.
Assist with photocopying and plan copying
Provide general administrative and project support
Support onboarding of site workers, including badging, orientation paperwork, and safety documentation
Project Coordination & Support:
Assist with processing invoices, expense reports, and purchase orders
Assist with project and accounting archiving
Coordinate deliveries, material receipts, and job site inventory tracking
Support scheduling of inspections, meetings, and subcontractor coordination
Facilities Management & Event Support:
Manage office and kitchen supplies
Arrange meeting luncheon arrangements
Monitor conference rooms for supplies, phone lists, etc.
Provide general administrative and project support, as requested
Assist with kitchen cleanup
Other Duties:
Actively contribute as a member of the Rochester Office, collaborating to support shared goals and objectives
Engage in business development by building and maintaining strong relationships with clients, design teams, consultants, and subcontractors, and participating in industry and McGough-sponsored events
Represent McGough professionally at all events, upholding company standards and serving as a positive ambassador
Attend company and project meetings, pursuing ongoing personal and professional development to enhance skills and performance
Collaborate across departments and with external stakeholders to ensure cohesive project execution
Actively support and participate in Lean events, promoting the McGough Way and fostering a culture of continuous improvement
Perform additional duties as assigned to support team and project success
Other duties as assigned
PHYSICAL REQUIREMENTS
The physical demands outlined here are representative of those required for an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
This position requires prolonged periods of sitting at a workstation or during meetings and travel (by plane or car). The employee must be able to lift up to 20 pounds as needed, demonstrate dexterity to write and use a computer keyboard and mouse, and possess the ability to hear, speak clearly, and distinguish colors on graphs and charts.
The role also requires occasional visits to construction sites, where the employee may be exposed to dust, dirt, uneven surfaces, outdoor weather conditions, and extreme temperatures.
***
In alignment with our commitment to pay transparency, the base salary range for this position is $23-$28/hr, excluding fringe benefits or potential bonuses. If you join McGough, your final base salary will be determined by several factors, including geography, location, skills, education, and experience. Furthermore, we place significant value on pay equity among our current team members as part of any final job offer.
Please note that the range provided above reflects the hiring range for this role. Hiring near the top end of this range would be atypical, as we aim to allow room for future salary growth. Additionally, McGough offers a comprehensive compensation and benefits package. This includes insurance coverage for medical, dental, vision, life, and disability. We also provide generous retirement plans, voluntary benefit plans, parental leave, substantial paid time off, and holiday pay.
$23-28 hourly 3d ago
Office Coordinator
24 Seven Talent 4.5
Virtual assistant job in Bloomington, MN
Office Coordinator - Bloomington, MN (Onsite II 25 hours/week)
We're looking for an organized and proactive Office Coordinator to keep our Minneapolis office running smoothly. You'll support administrative operations, manage mail and supplies, coordinate meetings, and help create a professional, welcoming environment for employees and visitors.
What You'll Do:
Handle incoming/outgoing mail and shipping
Maintain kitchens, conference rooms, and office spaces
Assist leadership with expense reports
Set up and clean up meetings, including catering
Order office supplies and coordinate with vendors
Provide front desk support and greet visitors
What We're Looking For:
High School diploma or equivalent
2+ years of administrative, receptionist, or mailroom experience
Professional presence, attention to detail, and ability to multitask
Comfortable lifting up to 25 lbs
Nice to Have:
Corporate office experience
If you thrive in keeping an office organized, efficient, and welcoming, this is the role for you!
$33k-42k yearly est. 4d ago
Food Office Assistant (Hiring Immediately)
Valleyfair
Virtual assistant job in Shakopee, MN
WAGE: $16.75/ hour
Support the food and beverage team with administrative tasks, ensuring smooth operations behind the scenes.
Responsibilities:
Support administrative tasks for the food and beverage department.
Manage inventory records and order supplies.
Assist with scheduling and coordinatingassociatesshifts.
Handle phone calls and correspondence professionally.
Maintain organized files and documentation.
Qualifications:
Strong organizational and multitasking skills
Proficiency with office software (e.g., Microsoft Office)
Excellent communication and interpersonal abilities
Attention to detail and accuracy
Ability to handle confidential information discreetly
Friendly and professional demeanor
Availability to work flexible hours, including weekends and holidays
$16.8 hourly 2d ago
Administrative Assistant
Twin City Staffing 4.5
Virtual assistant job in Maple Plain, MN
Twin City Staffing is hiring an administrative assistant for a confidential, well-established company in Maple Plain, MN. This is a great opportunity to join a stable, family-owned organization with a strong reputation, long-tenured employees, and a supportive office environment. The ideal candidate is detail-oriented, organized, and comfortable handling a variety of administrative tasks.
Location: Maple Plain, MN
Wage: $22.00 - $26.00 per hour, depending on experience
Hours: Monday - Friday, 8:00 AM - 4:30 PM
Benefits of the administrative assistant:
Temp-to-hire opportunity
Paid Time Off (PTO) upon hire
Health insurance
Dental insurance
Stable, long-term employment
Family-friendly work environment
Duties of the administrative assistant:
Answer phones, take messages, and greet visitors
Perform general administrative and clerical support
Use Microsoft Excel, Word, and Outlook daily
Type well drilling orders using a typewriter (training provided)
Coordinate utility locates with MDH and Gopher State One Call
Pull permits and assist with invoicing (training provided)
Maintain accurate records and organized filing systems
Requirements of the administrative assistant:
Prior administrative or clerical experience
Strong computer skills, especially Microsoft Office
High attention to detail and ability to follow instructions
Strong communication and multitasking skills
Experience in construction, manufacturing, or related industries is a plus
Additional information:
Apply today! To learn more about this administrative assistant position, contact Charlie at 763-220-7052.
EOE: Twin City Staffing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
$22-26 hourly 4d ago
Administrative Specialist
Teksystems 4.4
Virtual assistant job in Elk River, MN
* Prepares and processes daily cash and credit card deposits and fills out cash control sheet daily. * Reviews and posts receipts and payments to appropriate ledgers, spreadsheets, records, and databases. * Processes disputes, ceases, and other consumer correspondence received via mail or virtual documents
* Prepares, sorts, copies, files, and mails invoices, receipts, checks, correspondence, and other requested items.
* Answer up to 5 calls a day on client line - transfer to proper departments as necessary
* Audits account balances, researches discrepancies, and reviews with client for approval.
* Researches and processes charge backs, returns, refunds, bad checks, and similar items.
* Answers accounts receivable inquiries and follows up.
* Prepares analysis and summaries of accounts from the collection teams to clients.
* Monitors accounts receivable to ensure payments are accurate and timely.
* Reconciles monthly reports.
* Assist in monthly and annual closings.
*Skills Needed:*
Data entry, Customer service, administrative support, cash postings, collections credit, invoice processing, reconciliation
*Qualifications:*
* 2+ years of office experience (administrative, collections, document processing, customer service, account management, scheduling)
* 1+ years of Microsoft Office experience
* 6+ experience working in reconciliation, cash postings, invoicing, document processing
* EPIC experience
*Job Type & Location*
This is a Contract position based out of Elk River, MN.
*Pay and Benefits*The pay range for this position is $19.00 - $19.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
* Medical, dental & vision
* Critical Illness, Accident, and Hospital
* 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
* Life Insurance (Voluntary Life & AD&D for the employee and dependents)
* Short and long-term disability
* Health Spending Account (HSA)
* Transportation benefits
* Employee Assistance Program
* Time Off/Leave (PTO, Vacation or Sick Leave)
*Workplace Type*This is a fully onsite position in Elk River,MN.
*Application Deadline*This position is anticipated to close on Jan 23, 2026.
h4>About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
$19-19 hourly 2d ago
Office Admin
Equiniti
Virtual assistant job in Saint Paul, MN
is located on-site in our Mendota Heights, MN office.
About EQ Shareholder Services
EQ Shareholder Services provides comprehensive solutions to support organizations throughout their corporate lifecycle, including managing shareholder engagement, maintaining stock registers, facilitating ownership transfers, enabling shareholder meetings, paying dividends, supporting IPOs, and administering employee equity plans. We are dedicated to revolutionizing shareholder services by developing digital solutions that facilitate dematerialization for issuers and shareholders. Our mission is to digitize the way shareholders hold their shares, engage with their investments, and interact with us.
We pride ourselves on being at the forefront of innovation, providing a digital-first experience that sets us apart. Our recent acquisition of Notified has expanded our capabilities in investor relations and communications, making us the only global technology partner dedicated to serving both public relations and investor relations solutions.
Our commitment to acting quickly on our clients' needs, strengthens and demonstrates our #ClientObsessedApproach, ensuring we deliver exceptional service and support.
Role Summary
As a transfer agent, we are hired by our clients to maintain records of investors and account balances. The transfer agent records transactions, cancels and issues certificates, processes investor mailings, and deals with other investor problems (e.g., lost or stolen certificates). A transfer agent works to ensure that investors receive interest payments and dividends when they are due, amongst other duties.
Core Duties/Responsibilities
The successful candidate will be responsible for the following:
Sorting and opening received mail, reviewing 200 different documents presented to determine the workflow, preparing opened mail for scanning.
Visually inspecting the documents for any business and or customer risk, contamination and Medallion Guarantee stamp.
Validate medallion stamps using the industry website to identify lost/stolen medallions to mitigate fraud and potential claims to the business and complete pull requests for medallion annotations.
Scanning the mail to create and index documents including certificates and checks.
Cross-train and support other departments within Operations such as delivering internal mail and coding Undeliverable mail for resource sharing initiatives
Able to lift 20 lbs.
Ability to be comfortable both standing and sitting. Position does involve standing for extended periods of time (4-6 hours within 8-10 hour day).
Skills, Capabilities and Attributes
The successful candidate will demonstrate the following experience, skills and behaviors:
High School Diploma/ GED with 2 year+ of incoming and outgoing mail
10 key Data Entry of 6000-8000 key strokes with 98curacy
PC experience with working knowledge of MS Office, specifically Outlook, Word and Excel
1+ years of regulated industry experience.
3 + years of experience in a regulated industry
One year experience in document scanning equipment and or paper handling operations.
Compensation
$18.50 - $19.50 hourly
We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.
Please note any offer of employment is subject to satisfactory pre-employment screening checks. These consist of 5 year activity & GAP verification, DBS or Access NI, Credit, Sanctions & CIFAS checks
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$18.5-19.5 hourly 5d ago
Medical Virtual Assistant (HIPAA-compliant)
Gentask Virtual Assistance Services
Virtual assistant job in Brooklyn Park, MN
Job Title: Medical VirtualAssistant (Part-Time, EST Hours) Industry: Healthcare / Wellness Coaching Job Type: Part-Time
About the Role:
Were looking for a proactive and highly organized Medical VirtualAssistant to support a growing wellness-focused healthcare practice. The ideal candidate is fluent in English, experienced in patient communication, and tech-savvy with digital tools commonly used in modern healthcare and wellness coaching.
Key Responsibilities:
Patient Coordination
Follow up with patients after bookings
Provide timely and professional support via phone (Spruce or RingCentral)
Scheduling & EMR Management
Manage provider schedules using Practice Better
Coordinate calendar availability (must be online 10 AM 2 PM EST)
Email Marketing
Create and manage email sequences
Design and send campaigns using Flodesk
Social Media Support
Design engaging graphics with Canva
Schedule and post content to Instagram
Respond to messages and comments to boost engagement
Required Experience & Tools:
Fluent spoken English (for real-time communication)
Experience with Practice Better (EMR platform)
Proficient with Spruce or RingCentral
Skilled in Flodesk (email automation)
Canva for social media design
Instagram content management and engagement
Preferred Qualifications:
HIPAA-compliant work practices
Background in wellness coaching or healthcare
Tech-savvy, detail-oriented, and self-motivated
Schedule:
Part-Time: MondayFriday, 10 AM 2 PM EST
Potential for additional hours as the role grows
To Apply:
Please submit your resume and a portfolio of relevant experience and availability.
Apply here: ***********************************
$43k-56k yearly est. 60d+ ago
Early Childhood Assistant
Reach Up Head Start Program 3.6
Virtual assistant job in Saint Cloud, MN
Job Description
Job Specifications
Factor Level
EDUCATION AAS Child & Adult Care and Education or C.D.A.
Must be willing to obtain one of these credentials during the first year of hire
JOB RELATED EXPERIENCE 1 year preferred
SUPERVISION GIVEN None
SUPERVISION RECEIVED Teacher
WAGE RANGE $17.71 - $24.58
BENEFITS “All” with a regular schedule of 30+ hours/week
Job Summary: The Early Childhood Assistant is responsible for assisting Center Staff in providing a safe, nurturing, enriched, developmentally appropriate environment for Head Start children and their families.
Essential Functions and Duties:
1. Relates to children in a positive, sensitive and responsive manner.
2. Assists Center Based staff with a child or children with behavioral concerns by implementing consistent, positive discipline procedures.
3. Works individually with children who have special needs. This includes children with disabilities and
mental health concerns.
4. Leads planned small group and large group activities.
5. Attends Child and Family Services meetings, team meetings and required training and workshops.
6. Works with parents and families to encourage their involvement in Early Head Start and Head Start programs.
7. Shares responsibility with teachers for curriculum planning on the designated planning day.
8. Substitutes at another site when necessary to fulfill licensing requirements and as assigned by the Early
Childhood Education Coordinators.
9. Maintains a positive work environment by performing and communicating in a professional manner with
children, families, co-workers and supervisors.
10. Demonstrates confidentiality in all matters.
11. Maintains a safe workplace and fosters a culture of attention to health and safety.
Understanding of Minnesota Maltreatment Law to keep all children safe from any type of harm.
12. Recruits families for Reach-Up Inc. programs throughout the year.
Reach-Up reserves the right to assign other duties as necessary.
Essential Interpersonal Skills:
1. Establishes and maintains effective working relationships and communication with staff, employees of other agencies, and families.
2. Demonstrates ability to work effectively with diverse populations of staff, students, and parents.
3. Demonstrates respect for the basic dignity of students, teachers, support staff, colleagues and parents.
4. Supports and adapts to change and demonstrate commitment to continuous performance improvement.
Non-Essential Functions and Duties:
1. Performs general clerical functions.
2. Prepares food in the center.
3. Moves classroom equipment.
Skills and Education:
1. Meets Minnesota DHS licensing requirements.
2. First Aid/CPR certification.
3. Ability to work with and communicate effectively with young children and Reach-Up Inc. staff.
4. Knowledge of developmentally appropriate early childhood education principles and the ability to apply them as needed.
5. Ability to work with children who have special needs and mental health concerns.
Tools and Materials Used:
The manual dexterity to operate typical office equipment and a vehicle.
Physical Demands:
Physical ability and psychological competence to meet the needs of the children. The physical dexterity necessary to use a computer. The ability to work accurately with numbers, communicate verbally, attend a workshop and drive a vehicle.
Monday through Friday 11-5 (30 hours per week)
Year-round position - employer sponsored benefits-eligible
30 hours per week (11-5 Monday through Friday)
Year-round
$17.7-24.6 hourly 9d ago
Dining Assistant - Part-time
Glenwood Village Care Center Inc. 3.4
Virtual assistant job in Glenwood, MN
Job Responsibilities:
1. Ensure that all dietary procedures are followed following established policies. 2. Develop and maintain a good working rapport with inter-departmental personnel as well as with other departments within the facility to ensure that food service can be properly maintained to meet the needs of the residents.
3. Participate in and assist in departmental studies and projects as assigned or that may be necessary.
4. Attend workshops, seminars, in-service training programs, etc., as directed.
5. Serve Meals that are palatable and appetizing in appearance.
6. Assist in serving meals as necessary and on a timely basis.
7. Serve food following established portion control procedures.
8. Clean work areas and resident areas in the correct sanitary manner.
9. Sweep and mop floors as directed.
10. Carry all soiled dishes, pans, etc to the dishroom and put them through the dishwasher.
11. Return dried dishes, utensils, etc to proper storage.
12. Carry out garbage and keep work areas clean, dry, and free of hazards.
13. Set up meal trays, food carts, dining room, etc as instructed
14. Assist the cook in preparing meals as needed. Puree/grind food, dish desserts, and help peel/clean fruits and vegetables.
15. Distribute menus and help residents choose meal selections appropriately.
16. Deliver food carts to designated areas such as Rainbow, Parkview, or Friendship Lounge.
17. Serve food/beverages in dining room, giving residents choice and making sure they have a meal which they will enjoy. Encourage compliance of diets when appropriate.
18. Perform dishwashing/cleaning procedures. Assure that all items are available for use for the next meal.
19. Clean dining room tables after meals and sanitize as recommended.
20. Vacuum dining room after breakfast and supper meals.
21. Prepare and deliver snack carts on schedule.
22. Follow safety regulations and precautions at all times.
23. Follow Infection Control guidelines at all times.
24. Report all hazardous conditions to your supervisor immediately.
25. Wear hair nets and nametags at all times.
26. Assist in maintaining food storage areas in a clean and properly manner at all times.
27. Report any missing MSDS labels to your Department Director.
28. Label any food that has been opened or leftover food that is to be saved
29. Remove dirty dishes from the lounges, clean, and return back to lounge.
30. Maintain confidentiality of all resident information and understand Vulnerable Adult Abuse Prevention Policy
31. Must uphold residents' rights at all times.
32. Assist in food preparation for special events, activities, etc.
33. Report any complaints to the Dietary Director.
34. Read the communication book after every shift and keep current.
35. Report absence, according to policy.
36. Come to work on time as scheduled
37. Make suggestions, complaints, or grievances constructively.
38. Maintain good personal hygiene and grooming.
39. Wear proper uniform; no open-toe shoes or sleeveless shirts.
Qualifications:
Position requirements:
1. Must possess, as a minimum an eighth-grade education.
2. No experience is necessary, on-the-job training will be provided.
3. Must be able to read, write, speak, and understand the English language.
4. Must possess the ability to make independent decisions when circumstances warrant such action.
5. Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the general public.
6. Must be able to follow oral and written instructions.
7. Must maintain the care and use of supplies, equipment, and the appearance of work areas, and perform regular inspections of food service areas for sanitation, order, safely, and proper performance of assigned duties.
8. Must have patience, tact, cheerful disposition, and enthusiasm as well as be willing to handle residents based on whatever maturity level they are currently functioning.
9. Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing dietary practices.
10. Must not pose a direct threat to the health or safety of other individuals in the workplace.
11. Must be able to meet the following physical requirements to complete duties listed in the job description: a. Must be able to move intermittently throughout the day. b. Must be able to cope with the mental and emotional stress of this position. c. May be necessary to assist in the evacuation of residents during an emergency. d. Must function independently, have flexibility, personal integrity, and the ability to work effectively with the residents, personnel, and support agencies. e. Must be able to push, pull, move, and/or lift a minimum of 50 pounds. f. Must complete Criminal Background check as required. g. Must understand and practice Standard Precautions.
$27k-35k yearly est. 4d ago
Machinist Assistant
RMS Company 4.7
Virtual assistant job in Coon Rapids, MN
rms Company is a company that is very successful because of its employees. We value performance and pay competitive wages along with a rich benefit package. We manufacture life saving device components so quality is always our focus. We carry that focus into every aspect of our operation. We have a state of the art facility but it is our employees that separate us from our competition.
Machinist Assistant Position Summary
Currently we are looking for a Machinist Assistant/Kitter to join our Orthopaedics Department. The Kitter will be responsible for assembling tool boxes for the manufacturing floor according to kitting procedures. Strong organizational skills and the ability to multitask are essential to this role. Understanding the production schedule and promoting continues workflow is a must. Communication with tool crib personnel, management, and machinist on the manufacturing floor is key to the success of this position and the company.
1st shift Monday - Thursday 5:00 am - 3:00 pm
Responsibilities
Machinist Assistant Responsibilities:
* Assemble tooling boxes and all paperwork for jobs running on the manufacturing floor.
* Manage the Kitting process: part programs, set up sheets, records, and inventory.
* Assemble tooling boxes per the set-up sheet.
* Update documentation throughout the process- including before, during, and after the job is completed.
* Inspect tools, new and returned, using a microscope and other inspection equipment.
* Responsible for inventory of tools and resolving shortage issues and discrepancies.
* Maintain daily logs and reports necessary to the kitting procedure.
* Maintain safe and clean working environment
Qualifications
Desirable Requirements/Qualifications:
* Understand the operations and tooling applications of CNC machines.
* Prior knowledge of cutting tools
* The ability to read and understand blueprints.
Education:
* High School Diploma
* One year experience in a manufacturing environment preferred
rms Company Benefits
As a Cretex Medical company, rms offers a full benefit package to its employees. Benefits include medical, dental, vision and life insurance options. rms also offers a 401(k)-retirement plan with employer match, profit sharing, short- term and long-term disability insurance, paid time off, holiday pay, and an onsite medical clinic.
rms Company also offers company specific benefits, such as:
* Onsite Clinic
* Paid Parental Leave
* Monthly Social Events
* Annual Employee Appreciation Week
* Volunteer Opportunities
* Training and Development Opportunities
* Tuition Reimbursement
* Wellness Program
Cretex Companies use cutting oils, solvents, and other chemicals in the manufacturing process. Testing is conducted on a periodic basis to ensure that all chemicals are kept well below the OSHA permissible exposure levels.
Pay Range
USD $16.73 - USD $23.41 /Hr.
Company Benefits
All Employees:
Our 401k retirement savings plan with a company match contribution; onsite health clinics, discretionary holiday bonus program (based on years of service), Cretex University, 24/7 employee assistance program with access to five confidential visits with a licensed counselor at no cost, wellness program with incentives, an employee death benefit, and employee sick and safe leave are available to all Cretex employees.
20+hours:
Cretex's medical benefit package includes: comprehensive medical insurance with access to virtual providers; dental insurance (Little Partners Dental benefit covers services 100 percent for children 12 and younger when seen by a Health Partners in network provider); vision insurance; a pre-tax health savings account, healthcare and dependent care pre-tax reimbursement accounts; paid holidays, paid time off; and our discretionary profit sharing program are available to employees working 20+ hours/week.
30+ hours:
Parental Leave, accident and critical illness benefits, optional employee, spouse, and child life; short and long term disability; company provided life insurance; and tuition assistance programs are available to employees working 30+ hours per week.
(Some benefits are subject to eligibility criteria.)
Applicants will receive consideration for employment regardless of their race, color, creed, religion, national origin, sex, sexual orientation, gender identity, disability, age, veteran status, marital status, family status, status with regard to public assistance, or any other protected status as required by law.
Our company uses E-Verify to confirm the employment and eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit *********************
$16.7-23.4 hourly Auto-Apply 42d ago
Audiologist Assistant
Healthpartners 4.2
Virtual assistant job in Saint Paul, MN
HealthPartners is hiring for an Audiology Assistant working out of our St. Paul Specialty Center. QUALIFICATIONS: REQUIRED: * High School Graduate or equivalent, plus training or experience as audiology assistant or one-year previous medical experience or training in medical fields (such as medical assistant, lab assistant, LPN).
* Must be dependable, professional, punctual and have good written and verbal communication skills. Must be able to interact with patients and staff in a courteous and cooperative manner. Must possess organizational skills.
PHYSICAL REQUIREMENTS:
Must possess manual dexterity, good visual acuity and hand-eye coordination. Must be self-mobile.
POSITION PURPOSE:
Service excellence is to be centered on patient care and patient relationships and is the responsibility of all employees. Teamwork is the norm and all employees will be held accountable to work as effective team members. Assist Audiologist in the performance of audiologic evaluations and the fitting of hearing aids. Provide direct patient support for walk-in and telephone hearing aid problems. Maintain a safe work area and ensure that it is adequately stocked, cleaned and organized.
ACCOUNTABILITIES:
1. Assist Audiologist in Audiologic Evaluations:
A. Room patients and obtain patient history as required by audiologist.
B. Assist Audiologist with Cerumen management.
C. Clean and maintain audiologic equipment in accordance with OSHA standards.
D. Provide chart review as needed.
2. Assist Audiologists in Hearing-Aid Fitting:
A. Assist in ear-impression procedures, including preparation of impression material.
B. Perform ANSI electro-acoustic evaluations of hearing aids using hearing-aid analyzer.
C. Instruct members on care and use of their hearing aids, including manipulation of controls and cleaning.
D. Assist in maintenance of hearing aid test results.
3. Support for members with Hearing-Aid problems:
A. Assess non-functioning hearing aids, consulting with audiologist as needed.
B. Perform appropriate in-office repair of hearing aids including, wax removal from hearing aid, battery door changes, shell modifications and ear-mold tubing changes.
C. Obtain factory service for hearing aids where appropriate. Apprise members of costs and warranties.
4. Hearing-aid lab support functions:
A. Quality control of incoming hearing aid orders
B. Process new and repair hearing-aid paper work
C. Maintain and order lab stock of batteries, hearing aid parts, hearing aid analyzer supplies, hearing-aid order forms / boxes, hearing-aid purchase contracts and repair contracts.
D. Maintain the hearing-aid lab in a clean and safe manner.
E. Assist in the reconciliation of hearing-aid statements.
F. Maintain hearing-aid database.
5. Departmental Support Functions:
A. Assist members with return appointments as needed.
B. Receive payments for hearing aids as needed.
C. Assist receptionist in members phone questions.
6. Perform other special duties as may be required.
HRShare\L113\Laboratory/Audiology Assistant 12/15/23 2
$26k-34k yearly est. Auto-Apply 28d ago
Supervision Assistant
St. Louis Park Public Schools ISD 283 3.9
Virtual assistant job in Saint Louis Park, MN
Title: PARA 4- Supervision Assistant DBM Classification: B21/Class 4 Department: Elementary Salary Range: $18.54 - $26.28 Employee Group: EM Spark Reports to: School Building Principal FTE/FLSA Status: .5 (4 hours, 9:45 am-1:45pm) SUMMARY OF RESPONSIBILITIES
The Elementary Supervision Assistant is responsible for ensuring the safety and well-being of students during non-instructional times, such as recess, lunch, and hallway transitions. This role involves supervising students, monitoring behavior, and providing support to ensure a positive, respectful, and safe environment. The Supervision Assistant works closely with students to encourage appropriate behavior, assist with conflict resolution, and promote a positive school culture. The goal is to maintain order, safety, and a supportive atmosphere during times when students are not in the classroom.
DUTIES AND RESPONSIBILITIES
* Supervise students during non-instructional times, including recess, lunch, and transitions between classes.
* Monitor student behavior and enforce school rules to maintain a safe and respectful environment.
* Provide guidance and support to students, helping them resolve conflicts and promoting positive interactions.
* Assist students with lining up, transitioning between activities, and ensuring that they follow safety protocols.
* Ensure students are accounted for and are in designated areas, preventing accidents and ensuring safety.
* Encourage appropriate social behavior, fostering a positive, inclusive atmosphere.
* Report any incidents, safety concerns, or behavioral issues to appropriate school staff or administrators.
* Assist with the organization and management of students during group activities or school events.
* Monitor lunchroom behavior, helping students with their lunch and maintaining order in the cafeteria.
* Support students with emotional needs and provide assistance if students become upset or need guidance.
* Assist in maintaining a clean and organized environment, helping with the cleanup of areas used by students.
* Foster a positive, encouraging attitude to promote a fun, safe, and productive environment for students.
* Perform other duties as assigned to support the overall safety and well-being of students throughout the school day.
KNOWLEDGE, SKILLS & ABILITIES
* Basic child development principles and behavior management strategies for elementary-aged students.
* School safety procedures, rules, and policies related to student supervision during non-instructional times.
* Conflict resolution techniques and strategies for managing student behavior in group settings.
* Positive reinforcement strategies for encouraging appropriate behavior and social interactions.
* School-wide expectations for student behavior and the role of adults in maintaining these expectations.
* Supervising and managing groups of students to ensure their safety and well-being during breaks, lunch, and transitions.
* Monitoring student behavior and responding to conflicts in a calm, effective, and fair manner.
* Communicating clearly and effectively with students, teachers, and other staff members.
* Providing positive guidance and support to students to encourage appropriate social behavior.
* Observing and identifying potential safety concerns or behavioral issues, and reporting them to the appropriate staff.
* Encouraging inclusivity, cooperation, and teamwork among students.
* Maintaining a positive, calm, and encouraging demeanor while supervising students.
* Enforce school rules consistently while promoting a positive and respectful atmosphere.
* Adapt to the varying needs of students, supporting their emotional and social development.
* Handle student behavior challenges with patience, empathy, and clear expectations.
* Remain vigilant and proactive in monitoring students to ensure their safety during unstructured times.
* Work effectively with a team, collaborating with other staff members to address student needs and concerns.
* Stay flexible and responsive to the dynamic environment of elementary school supervision.
* Foster positive relationships with students and encourage them to adhere to school expectations and rules.
PHYSICAL DEMANDS
* Mobility: Frequent walking, standing, bending, crouching, and kneeling to assist students and support classroom activities.
* Lifting: Ability to lift, carry, and move up to 25 pounds regularly and up to 50 pounds occasionally, including assisting students with mobility needs if required.
* Repetitive Motion: Regular use of hands and fingers for writing, typing, and handling instructional materials.
* Visual and Auditory Requirements: Ability to see and hear within normal ranges to monitor student behavior, support instruction, and ensure safety.
* Physical Assistance: This may involve supporting students with physical disabilities, including transferring, positioning, or assisting with mobility devices.
* Endurance: Capability to actively engage with students throughout the school day, including indoor and outdoor supervision (e.g., recess, field trips).
* Speech and Communication: Clear verbal communication to interact effectively with students, staff, and families.
WORK ENVIRONMENT
* School Setting: Primarily works in classrooms but may also assist in specialized learning spaces, libraries, cafeterias, playgrounds, hallways, and other school areas.
* Student Interaction: Regular, direct interaction with students, including those with diverse learning needs and varying behavioral, emotional, or physical abilities.
* Team Collaboration: Works closely with licensed instructional staff, special education teams, and other support personnel to assist students.
* Dynamic Environment: Fast-paced and varied, requiring flexibility to shift between instructional support, behavioral management, and supervision tasks.
* Supervision Duties: Responsible for student supervision in classrooms and during non-instructional times (e.g., lunch, recess, bus loading/unloading, and field trips).
* Exposure to Elements: May work outdoors during recess, field trips, or other activities, subject to varying weather conditions.
* Health & Safety Considerations: Potential exposure to bodily fluids or illnesses while assisting students with health or hygiene needs, following proper safety protocols.
* Noise Level: Moderate to high, depending on student activities and settings.
* Physical Demands: The work involves standing, walking, bending, lifting, and moving throughout the day to support students and instructional activities.
* Inclusive Environment: Expected to promote and support a culturally responsive, inclusive, and equitable learning environment for all students.
EDUCATION and/or EXPERIENCE
* Experience working with children in an educational, childcare, or related setting.
* Associate's degree or completion of at least two years of post-secondary education (equivalent to 60 college credits).
* Experience supporting students.
* Preferred: Training in behavior management techniques and culturally responsive practices.
* Willingness to participate in ongoing professional development and training.
BENEFIT INFORMATION
St. Louis Park Schools provides a comprehensive benefits package for employees working 20 or more hours per week. Key benefits include:
* Health and Dental Insurance
* Flexible Spending Accounts (FSA) for medical and dependent care expenses
* Life Insurance
* Accidental Death and Dismemberment (AD&D) Insurance
* Short- and Long-Term Disability Insurance
The cost of benefits varies based on the employee group and full-time equivalent (FTE) status. For detailed information, including specific benefits and associated costs, please refer to the applicable group or bargaining unit contract Employment Contracts.
$18.5-26.3 hourly 12d ago
Urologist Is Needed for Locum Tenens Assistance in Minnesota
Weatherby Healthcare
Virtual assistant job in Bemidji, MN
Interested? Give Weatherby a call today and speak with one of our specialty-specific consultants for available dates and details.
Monday through Friday clinic with scheduled OR, no call
20 - 25 clinic patients per day
5 - 7 surgeries per week
General adult urology including cystoscopy and transurethral surgeries
One clinic week per month ongoing coverage needed
20 minute appointments for returning patients
Inpatient and outpatient coverage
ACLS certification required
Paid malpractice insurance; pre-paid travel and housing expenses
Assignment details and time entry in online portal
Competitive compensation
24-hour access to your Weatherby Healthcare consultant
Charter member of NALTO
From $220.00 to $275.00 hourly
Ranges shown should be used as an estimate and are affected by many factors including the critical need of the position, your overall experience and qualifications, and other considerations. Rates shown are all-inclusive and combine an hourly base pay with other potential earnings like overtime, call, and holiday pay. Please contact your consultant for details."
Since 1995, Weatherby Healthcare has established itself as an expert in locum tenens staffing for physicians, physician assistants, and nurse practitioners. The company employs nearly 600 employees committed to filling locum tenens assignments in large-scale healthcare networks, hospitals, and clinics nationwide. Learn more at ******************************
$25k-48k yearly est. 10d ago
Brewery Assistant
Granite City 3.6
Virtual assistant job in Eagan, MN
This position is primarily responsible for producing wort and maintaining brewing equipment and facility. Primary Job Responsibilities: * Complete brewing process in a safe and efficient manner. This includes, but is not limited to, milling, mashing, and lautering, wort boiling, cooling and transferring to Storage vessels.
* Repair brewery equipment with assistance from other Brewhouse employees.
* Completion of daily cleaning and maintenance checklists
* Aid with yeast propagation following Company's process.
* Maintain cleanliness of all areas in the brew house.
* Work with Lab Technician to ensure our product meets our standards of the highest quality.
* Maintaining the use of standard operating procedures unless otherwise instructed.
* Communicate regularly and efficiently with Granite City staff.
* Maintain inventory as needed. Report any low levels of inventory to your supervisor when necessary.
* Arrive to each shift on time with a positive attitude.
* Complete all necessary paperwork accurately and on time.
* Perform others duties as assigned.
Requirements:
* Strong planning and project management skills with the ability to work well under pressure and to manage multiple projects with excellent attention to detail.
* Excellent interpersonal, oral, and written communication skills.
* Passion and commitment for brewing.
* Able to lift heavy objects (empty kegs, 50 pound malt bags, etc.) above five feet in height
* Frequently
* Standing for extended periods
* Able to enter and exit brewery vessels for cleaning and inspection
* Work in environments of 32 to 100 degrees Fahrenheit
* Able to understand MSDS and handle chemicals utilized in the brewery
* Able to multi-task and work both unsupervised and as part of a team
Educational Requirements:
* High School Degree or Equivalent
* Brewing experience preferred , but not required
* Valid Driver's License
* Must be able to pass a Motor Vehicles Records background check
* Must be able to work a flexible schedule of nights, days, weekends and holidays
$25k-31k yearly est. 6d ago
Buyer's Assistant
Hom Furniture 4.4
Virtual assistant job in Coon Rapids, MN
HOM is a FANTASTIC place work. HOM was founded in 1973 as a small import business. In 1979, The Waterbed Room was born, and soon became the largest retailer of waterbeds in the upper Midwest. By 1994, The Waterbed Room had evolved into two separate specialty stores -- HOM Oak & Leather and Total Bedroom -- and the business continued to grow.
In 1997, HOM Furniture Inc. combined the two formats into a chain of full-line furniture stores which is now HOM Furniture. HOM has been rated one of the top 50 largest furniture retailers in the U.S. since 2001. Currently, there are seven Twin Cities showrooms: Bloomington, Coon Rapids, Lakeville, Plymouth, Rogers, Roseville and Woodbury. Our Coon Rapids facility contains the Showroom, Corporate Offices and our Main Distribution Center under one roof. HOM's family also stretches to eight out-state locations including; Hermantown, St Cloud, and Rochester, MN; Sioux City, IA; Fargo, ND; Sioux Falls, SD; and Eau Claire and Onalaska, WI.
Job Description
This role provides administrative support to the Buying team at HOM Furniture. This position is geared towards a candidate that has strong organizational skills and the ability to multi-task in a fast paced environment. Prior experience in "buying" is not required however experience in the furniture industry is a plus. Candidate may be teamed up with one or several buyers or complete tasks for the entire buying team. Qualifications Ideal personal qualities include: Being a team player and good communicator. The strength of the HOM team is being able to mentor each other and to learn from each other. Although travel is limited, this person should be a "good traveler" if looking to advance in the team in the future. Be open to new challenges, be willing to learn and be flexible. Decisions are often made quickly and projects can be changed mid-stream so candidate should be open and accepting to change.
Some special projects can be ongoing for weeks/months and tasks are not always done at the end of the day. Extra hours, some evenings or weekends may be spent to complete a project by deadline. Essential Duties and Responsibilities The role of a Buyer's Assistant is to support the buyer(s) by doing the following: Conduct daily administrative tasks involving product and sku management. This includes sku set up, placing orders, posting company announcements, obtaining and filing photography from vendors, website entries and managing web content including basic copy writing along with any other organization of data needed per the buyer's request. Able to take charge of a project (with limited supervision from the buyer). Able to present ideas and make recommendations to the buying team. Conduct follow-up and complete the project within in a reasonable amount of time set forth by the buyer. Is comfortable in a limited leadership role that includes fair negotiation when working with vendors, fielding questions from other departments and assisting in showroom displays and setups. If the buyer is out of the office and cannot be reached the assistant buyer should be able to respond accordingly and act as a liaison for the buyer.Language Skills Possess skills to effectively present information and respond to questions from other HOM employees and from outside vendors.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand for sustained periods of time, move about on foot to accomplish tasks, use spoken word to communicate, and perceive the nature of sounds at normal speaking levels with or without correction.
The employee is occasionally required to sit or remain in a stationary position for extended periods of time; use hands to handle or feel objects with either the entire hand or fingers, including typing. Reach with hands and arms in any direction, ascend and descend ladders and stairs using feet and legs and/or hands and arms. Stooping by bending downward and forward by bending at the waist, kneeling or bending at the knees to come to a rest on knee or knees, crouching by bending the body downward and forward, or crawling by moving about on hands or hands and feet. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close visual acuity to perform activities such as: preparing and analyzing data or figures, transcribing, viewing a computer terminal, extensive reading, visual inspection involving small defects, and using measurement devices.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Light travel--includes overnight stays. Travel may include assisting in new showroom setups, factory visits and to some furniture markets. Amount of travel is discretionary depending on the needs of the buyer and the department. Must be able to travel using all forms of transportation including, plane, automobile, bus, train, or boat for extended periods, both domestically and internationally. Will need to obtain a passport if traveling internationally
Qualifications
It is highly recommended the candidate is comfortable working on a computer for most of their daily job functions which includes using several Microsoft (Word, Excel), Google (Drive, Sheets, G-Mail), and In-house custom software programs tailored to your specific job responsibilities. Education and/or Experience High School diploma or GED and three years equivalent experience in a merchandising role. Prior experience in "buying" is not required however experience in the furniture industry is a plus.
Additional Information
All your information will be kept confidential according to EEO guidelines.
$27k-34k yearly est. 1d ago
Administrative Specialist
Teksystems 4.4
Virtual assistant job in Otsego, MN
* Prepares and processes daily cash and credit card deposits and fills out cash control sheet daily. * Reviews and posts receipts and payments to appropriate ledgers, spreadsheets, records, and databases. * Processes disputes, ceases, and other consumer correspondence received via mail or virtual documents
* Prepares, sorts, copies, files, and mails invoices, receipts, checks, correspondence, and other requested items.
* Answer up to 5 calls a day on client line - transfer to proper departments as necessary
* Audits account balances, researches discrepancies, and reviews with client for approval.
* Researches and processes charge backs, returns, refunds, bad checks, and similar items.
* Answers accounts receivable inquiries and follows up.
* Prepares analysis and summaries of accounts from the collection teams to clients.
* Monitors accounts receivable to ensure payments are accurate and timely.
* Reconciles monthly reports.
* Assist in monthly and annual closings.
*Main Details:*
*Start:* 2/02
*Pay:* $19.00/Hr
*Schedule: *Monday - Friday 7:30am - 4:00pm
*Location:* Elk River, MN
*Duration: *6 Month Contract
*Skills Needed:*
Data entry, Customer service, administrative support, cash postings, collections credit, invoice processing, reconciliation
*Qualifications:*
* 2+ years of office experience (administrative, collections, document processing, customer service, account management, scheduling)
* 1+ years of Microsoft Office experience
* 6+ experience working in reconciliation, cash postings, invoicing, document processing preferred
* EPIC experience preferred
*Job Type & Location*This is a Contract position based out of Otsego, MN.
*Pay and Benefits*The pay range for this position is $19.00 - $19.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
* Medical, dental & vision
* Critical Illness, Accident, and Hospital
* 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
* Life Insurance (Voluntary Life & AD&D for the employee and dependents)
* Short and long-term disability
* Health Spending Account (HSA)
* Transportation benefits
* Employee Assistance Program
* Time Off/Leave (PTO, Vacation or Sick Leave)
*Workplace Type*This is a fully onsite position in Otsego,MN.
*Application Deadline*This position is anticipated to close on Jan 19, 2026.
h4>About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.