Virtual assistant jobs in New York

Immediate need for a talented Admin Assistant. This is a 04 Months Contract opportunity with long-term potential and is located in Syracuse, NY (Onsite). Please review the job description below and contact me ASAP if you are interested. Job ID:25-94989 Pay Range: $36 - $36.95/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: Serves as primary administrative contact for Executives, working across all lines of business and with external agencies to answer questions and resolve administration-related issues. Provides support for daily Executive operations including meeting arrangements, travel and expenses. Coordinates overall office functioning through inventory checks, space scheduling, event planning, event execution and paperwork processing. Acts as a liaison between Executives and internal departments, ensuring effective communication and cohesion. Maintains Executive calendars, contact lists and provides ad-hoc support as needed. Key Requirements and Technology Experience: Must have skills: - Executive Support, Calendar Management, Travel & Expense Coordination High School Preferred No Experience Required; 2 Years Preferred Physical Requirements: Sedentary Work Our client is a leading Insurance Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

The Kasper Group is an apparel industry leader, offering women wardrobe solutions for their wear-to-work and special occasion dressing needs. Driven by excellence and exceptional talent, The Kasper Group has remained a forerunner in fashion for over 30 years. We are committed to delivering iconic brands (Kasper, Anne Klein, LeSuit, Kenneth Cole), relevant fashions and trusted, quality products to our consumers. So be a part of the exceptional talent! The Kasper Group is currently seeking a Design Assistant - Women's Jackets & Suiting. This role is responsible for the day-to-day organization and follows up on samples for various private label accounts. Contribute to sketching and tech pack creation. Additional Responsibilities include and are not limited to the following: What You'll Do: Contribute to the design process by sketching in Illustrator and developing detailed tech packs and specs Be responsible for the day-to-day organization and tracking of all samples, including proto check-ins. You will also prepare samples for presentations by steaming and hanging them Check in and spec protos Create and update presentation boards. Manage PLM entry for development and production styles Act as a key liaison with our production department Assist with the organization of trims, artwork, and other design-related materials. Updating line sheets with BOM/material info Local material sourcing in garment district Who We're Looking For: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1-2 year's minimum experience (includes internships) Minimum Associate Degree in Fashion or BA in related Science You have strong proficiency in Illustrator, Photoshop, and PLM. You have a strong working knowledge of Excel, Word, and Outlook. Must be organized and extremely detail oriented Verbal and written communication skills required You are highly organized, a team player, and have excellent verbal and written communication skills. *Please submit resume along with CADS and sample tech packs in order to be considered for this role! Salary Range: $50K - $60K *Actual base salary for this role within the above range will be based upon experience, qualifications and/or assigned unit. We are an EEO / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, sex, national origin, disability or protected eternal status.

A minority-owned professional recruitment and staffing advisory firm assisting clients with direct hire and contract talent search solutions across a variety of skillsets and industries, Russell Tobin is disrupting the industry with our total dedication to creating bespoke programs that enable our clients to meet their exact recruiting goals. How do we accomplish this? With an empowering corporate culture based on continuous learning, accountability, and growth-and the result is an impressive roster of clients, long-lasting business relationships, and one of the best places to work in the staffing sector. Pride Global is seeking a motivated and organized Administrative Assistant to support our New York City office. This is an excellent opportunity for someone who enjoys keeping things running smoothly, has great attention to detail, and is excited to grow within an organization. The ideal candidate will be proactive, reliable, and eager to learn beyond traditional administrative duties. Responsibilities: •Serve as the main point of contact for general office operations for the building and outside vendors. •Manage incoming and outgoing mail and deliveries. •Handle bank deposits and managing of checks. •Maintain and order office and kitchen supplies; coordinate with vendors as needed. •Assist with scheduling, meeting coordination, and event logistics. •Support company events, engagement activities, and team celebrations. •Help coordinate interviews and candidate logistics alongside the recruiting team. •Maintain an organized and welcoming office environment. •Assist leadership with ad-hoc administrative projects. Qualifications: •Bachelor's Degree required •1-3 years of administrative or office management experience preferred (internships or entry-level experience welcome) •Strong communication and organizational skills •Proficiency with Microsoft Office •Comfortable managing multiple priorities in a fast-paced environment •Friendly, professional demeanor and a proactive, team-oriented mindset •Missing something? If this sounds like a great job you can do, but you're missing a few qualifications, we encourage you to apply anyway. We understand a diverse workplace requires a diversity of experience-and we want to include yours in the mix if you've got the skills we need! Important Details: •Location: New York, NY •Compensation: $25-$30/hour (based on experience) •Schedule: Monday-Friday, In-Office Our Benefits •A complete benefits package that includes health, medical, vision, and 401k, as well as a range of free programs aimed at supporting employee wellness. •Opportunities for growth and development across a global corporate network while impacting people's lives and Helping the World Work as part of the Pride Global family of companies. •A supportive workplace that promotes diversity of thought, new ideas, and team success through an empowering, inclusive corporate culture (learn more at decidedlydiverse.com). •Access to inspiring events, invitations to happy hours, and many more opportunities for fun with the most dynamic and motivated team in the industry. Our Pledge The Pride Global family of companies is an Equal Opportunity Employer. We believe in an inclusive workplace that values different perspectives, fosters creativity, and delivers innovative solutions for ourselves and our clients. We aim to hire and cultivate talent from all backgrounds at the same time we work to create opportunity and address challenges for diverse professionals in our workplace and our industry. If you require any accommodations or have questions, please reach out to **************************. For more information, visit our website at prideglobal.com.

Are you an organized multitasker with a knack for creativity? We're looking for an Office and Marketing Administrator to join our team and keep operations running smoothly while driving engaging marketing initiatives. In this role, you'll be the backbone of our office, ensuring day-to-day administrative tasks are handled efficiently, while also supporting marketing campaigns that showcase our brand and connect with our audience. If you thrive in a dynamic environment and enjoy balancing structure with innovation, we'd love to hear from you! Houlihan Lawrence is hiring for an Office Administrator in Briarcliff Manor, New York. This position is full-time 37.5 hours a week working onsite Monday through Friday. This position provides administrative support to the branch manager and sales associates, oversees and performs office operation duties, recruits and trains staff, interprets and enforces company policy and provides customer service. Duties may vary depending on the size of the real estate sales office. Job Duties and Responsibilities (Essential Job Functions) Common job activities are listed below; actual position responsibilities may vary. Refer to your manager or human resources for specific duties and performance expectations. Direct and coordinate the administrative activities in support of the real estate office. Oversee, maintain and perform the day-to-day sales office operations, including: payment of bills, answering phones, record keeping, invoicing, marketing, filing, assisting sales/branch manager, tracking expenses, greeting clients, building and equipment maintenance and maintenance of office supply and marketing material inventories. (35-45%) Oversee the processing and verifying of new listings and sales, which may include entering the listings and sales into the system. Ensure the accuracy and timely preparation of purchase agreements, record and maintain all sold records, and prepare monthly reports. Calculate advertising, proof and submit ads for local newspapers. Distribute work to the office staff. May handle correspondence, mail and support appointment setting. (20-30%) May maintain escrow account and monitor the upcoming sales transactions for completeness and compliance and ensure necessary information has been ordered and is accurate, i.e. payoff, abstract, title evidence, reports, mortgage documentation, and other pertinent information. (15-20%) Provide support to the sales associates which may include, processing license applications for new, renewing and transferring sales associates, ensuring all paperwork is completed and processed in a timely manner, conducting orientation for new sales associates, assisting sales associates with billings, advertising, paperwork and training. Remain available and act as the first point of contact for sales associates. (15-20%) Maintain and create engaging content for the office's social media platforms, ensuring consistent branding and visibility (5-10%) Assist and support agents with developing social media pieces and marketing materials, including utilizing resources from Brand Studio (20-30%). Coordinate special events, collateral material, flyers, handouts and brochures. Become an expert in our proprietary marketing tools, providing support to agents, admins and managers.(0-5%) Provide telecommunication support, including notice of phone number changes, coordinate long distance codes with long distance carrier as needed; assign voice mail and DID numbers for new agents; maintain voice mail computer system adding and deleting agents as required. (0-5%) Perform any additional responsibilities as requested or assigned. (0 - 5%) Performance Expectations Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management. Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism. Establish and maintain positive and productive work relationships with all staff, customers and business partners. Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development. Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities. Qualifications Education: Bachelor's degree in business administration or related field; or equivalent work experience and knowledge. Experience: Three to five plus years of related experience and demonstrated supervisory skills. Knowledge and Skills: Knowledge of real estate, title and /or mortgage business strongly preferred. Strong computer skills; proficient in Microsoft Office products, including Word, Excel, Publisher and Access. Excellent oral and written communication skills. Effective interpersonal skills and leadership abilities. A strong customer-service focus. Effective analytical, problem-solving and decision-making skills; initiative, attention to detail, and a team player. Project management skills; ability to prioritize and handle multiple tasks and projects concurrently. Ability to handle stress and work under pressure. Ability to work evenings and weekends. Other (licenses, certifications, schedule flexibility/OT, travel, etc.): Real estate license preferred. Wage: $24.40 - $28.06 hourly; actual wage is based upon education and experience. Benefits: Full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP) Equal Opportunity Employer

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

** MUST BE ABLE TO TRAVEL TO 1441 SOUTH AVE, STATEN ISLAND, NY 10314 FULL TIME Jets.com is seeking a highly organized and detail-oriented IN HOUSE Administrative Assistant to support daily operations and help coordinate company-wide projects. This role blends administrative support, project coordination, and light office management. We're looking for someone proactive, reliable, and able to keep tasks and timelines moving. Responsibilities Provide administrative support , including scheduling, follow-ups, and document preparation Coordinate and track projects, tasks, and deadlines across multiple departments Create and maintain organized Excel trackers, reports, and timelines Build clean, professional PowerPoint presentations and summaries Gather updates from teams and prepare weekly dashboards Assist with cross-functional initiatives and ad-hoc projects Manage office operations such as supplies, vendor coordination, deliveries, and guest support Maintain organized digital files, documentation, and structured workflows Support logistics for internal meetings and small office events Handle general administrative and operational tasks as needed Qualifications 1-3 years of administrative, operations, or project coordination experience Strong Excel skills (pivot tables, charts, formulas) Strong PowerPoint and presentation-building skills Excellent organizational and communication abilities Ability to multitask, prioritize, and follow through Comfortable working across multiple teams in a fast-paced environment Professional, dependable, and detail-oriented Compensation for this position is set at $55,000-$70,000, and will be determined according to the candidate's experience and skill level.

Growing manufacturing company with great growth and benefits is seeking an Administrative Assistant & Office Manager. This great opportunity will be on-site Monday to Friday. The Administrative Assistant & Office Manager is responsible for providing administrative support to leadership and staff while overseeing the daily operations of the office. This role will work closely with the executive team and CFO, and ensures efficient office workflow, maintains organizational systems, supports communication, and manages office resources to create a productive work environment. The ideal candidate holds the following: 1+ years of proven experience as an administrative assistant, office manager, or similar role Technically savvy Associate's or Bachelor's degree preferred The day to day responsibilities are as followed: Provide administrative assistance to executives and team members Manage calendars, schedule meetings, and coordinate appointments Prepare correspondence, reports, presentations, and meeting materials Handle incoming calls, emails, and visitors in a professional manner Maintain filing systems (digital and physical) and ensure document accuracy Oversee daily office operations to ensure efficiency and organization Order, track, and manage office supplies and equipment Coordinate office maintenance, repairs, and vendor services Implement and maintain office policies and procedures Manage office budgets, invoices, and expense tracking Serve as a central point of contact between staff, management, and external partners Assist with onboarding new employees and coordinating training materials Organize company meetings, events, and travel arrangements Support internal communications and office-wide initiatives Compensation & Benefits Competitive salary based on experience Health, dental, and vision insurance Paid time off and holidays

The New York State Unified Court System is seeking two (2) Leave Administration Specialists in the Office of Court Administration, Division of Human Resources in Albany County, NY. The positions will be filled in one of the following titles and will be dependent on the qualifications and experience of the applicant selected: Senior Court Analyst or Court Analyst. This position is assigned to the Leaves Unit. Key Responsibilities: Reviewing and processing all types of Leave requests including Family and Medical Leave Act (FMLA), Paid Parental Leave, Workers' Compensation, Military Leave etc. Reviewing and processing workers' compensation claims and injury reports. Analyzing case information in the Accident Reporting System. Processing Sick Leave Bank requests. Coordinating with employees to obtain required medical documentation. Preparing correspondence and notifications related to claim and leave status. Reviewing Workers' Compensation Board decisions and reimbursement forms. Calculating and reconciling pay adjustments in PayServ. Entering transactions in PeopleSoft and Kronos. Updating medical and case information in court databases. Serving as liaison with the NYS Insurance Fund. Responding to employee inquiries. Assisting with projects and procedural improvements to enhance unit efficiency and compliance. Qualifications: Senior Court Analyst: One year in the Court Analyst title; or Bachelor's degree from an accredited college or university and two (2) years of relevant experience; or Master's degree in Public or Business Administration from an accredited college or university and one (1) year of relevant experience; or an equivalent combination of education and experience. Base Salary: $76,112 Court Analyst: One year in the Assistant Court Analyst title; or Bachelor's degree from an accredited college or university and one (1) year of relevant experience; or Master's degree in Public or Business Administration from an accredited college or university; or an equivalent combination of education and experience. Base Salary: $64,971 Please view the full employment announcement at: 15171.pdf

Schedule: 9:30 am - 5:30 pm, Monday through Friday Salary: $18-20 per hour, based on experience Do you have a heart for young learners and a gift for creating joyful, structured spaces where curiosity thrives? Join our vibrant PreK team and help shape the foundational years of a child's educational journey. What You'll Do: Support the lead teacher in daily classroom activities Foster a safe, inclusive, and nurturing environment Assist with play-based learning, story time, and creative projects Help with classroom organization, transitions, and routines Build meaningful relationships with children, families, and colleagues What We're Looking For: A warm, patient, and energetic presence Experience working with young children (preferred but not required) Strong communication and teamwork skills A commitment to supporting the social-emotional growth of every child Reliability, flexibility, and a sense of humor Why Join Us: A supportive and collaborative school community Opportunities for professional growth A chance to make a lasting impact in the lives of children If you believe in the magic of early learning and want to be part of a team that celebrates each child's unique spark, we'd love to hear from you. To apply, please send your resume and a brief note of interest to Marcy Cathey, ***********************. Doane Stuart is an equal opportunity employer.

Our client, a consulting firm, is seeking an Administrative Assistant to support their CEO in their New York Office. The ideal candidate is organized, resourceful, and motivated. Onsite: 5 days a week in midtown office Salary: $50,000-$57,000k base + benefits Responsibilities: Provide strategic support to the CEO including managing calendars, meeting coordination, note taking Manage internal and external communications on behalf of CEO Collaborate and communicate with oversees vendors Assist with meeting coordination and preparing documents Requirements: College degree preferred Strong written and verbal communication Proactive problem solver, resourceful, and detailed Please submit your resume for consideration! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Lakeside Manor is an assisted living facility in Staten Island, NY. With a commitment to quality care, Lakeside Manor serves its community through comprehensive health services and a compassionate team dedicated to resident well-being. Potential candidates can look forward to joining a reputable organization known for its exceptional standards in health care. Role Description We are seeking a highly organized and dependable Administrative Assistant to join our team. This role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and is eager to support daily office operations. Key Responsibilities Scan, file, and maintain accurate records Complete paperwork and ensure proper documentation Make and receive phone calls with professionalism Provide general administrative support across departments Adapt to shifting priorities and assist wherever needed What We're Looking For Strong organizational skills and attention to detail Excellent communication skills (written and verbal) Ability to multitask and manage time effectively Flexibility with tasks and scheduling Proficiency with basic office equipment and software Why Join Us? Supportive team environment Opportunities to learn and grow Flexible hours to accommodate work-life balance If you're reliable, resourceful, and ready to take on a variety of tasks, we'd love to hear from you! Salary is $21-26 an hour depending on qualifications and experience Employee contribution Medical insurance offered. PTO and sick time

We are seeking a detail-oriented and proactive Marketing & Administrative Assistant to support our client's marketing operations and executive leadership. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple projects, and is passionate about organizational excellence. The ideal candidate has strong administrative skills including Microsoft Excel and Word (mail merge, formatting, etc.) This role is 2 days a week in office and 3 days remote and offers a competitive base compensation and benefits package. Key Responsibilities: Oversee production of promotional items and print materials Manage the organization's online store and maintain inventory Organize and manage digital assets, files, photos, and marketing collateral Coordinate logistics for delivery of marketing materials to regional offices and events, including shipping and tracking Serve as liaison with Accounts Payable; process and file vendor invoices Update records in response to returned direct mail Provide administrative support to the Chief Marketing Officer, including calendar management, travel arrangements, and meeting logistics Qualifications: Bachelor's degree in communications, marketing, English, journalism, or related field preferred 3-5 years of experience in administrative support roles Skills: Excellent written and verbal communication skills Strong computer proficiency (Microsoft Office, Internet); familiarity with WordPress, Adobe Creative Suite, Canva, and media management tools is a plus Basic graphic design skills preferred Tech-savvy and quick to learn new software Experience with project management platforms (e.g., Asana) is a plus Exceptional organizational and time management abilities Strong interpersonal skills and a customer service mindset Dependable, diplomatic, and able to work both independently and as part of a team “Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements”

Title: Secretary / Transcriptionist Duration: 6+ Months The selected temporary staff should have Microsoft Office skills, the ability to multitask and strong communication skills. Bachelor's Degree Explain the function(s) to be performed by the requested staff member: Responsibilities include: De-obligating/decreasing purchase orders. Reviewing Draft Requests for Proposal (DRFP) requests. Emailing orders to vendors. Requesting and following up on Mayer's Office of Contract Services (MOCS). Doing Business Data forms/W-9. Tracking vendor updates. Providing purchase order copies for Furniture & Equipment invoices, and processing advance check requests.

The Office Coordinator supports day-to-day administrative and accounting operations. This role requires strong organization, punctuality, and the ability to follow established procedures. The ideal candidate has experience with office administration, data entry, and basic A/P and payroll tasks. What you will be doing: Answer and route incoming phone calls Perform Accounts Payable (A/P) including billing, invoice processing, and vendor communication Assist with collections and follow up on outstanding balances Support payroll preparation and time entry review Complete data entry tasks, including updating the sales journal and internal reports Maintain filing systems (electronic and physical) Perform general office duties including scanning, organizing documents, and mail handling Ensure accuracy, attention to detail, and timely completion of tasks Follow instructions, company policies, and administrative procedures Assist team members with administrative support as needed What you will need: 1+ year of administrative, office assistant, or coordinator experience preferred Basic computer proficiency (Microsoft Office) Knowledge of A/P, billing, or payroll tasks preferred Strong attention to detail and accuracy Excellent communication and customer service skills Ability to multitask, prioritize, and problem-solve Reliable, punctual, and able to follow direction Ability to work both independently and in a team environment

TITLE: Front Desk Administrative Assistant DEPARTMENT: Administrative Services STATUS: Full-time non-exempt Bachelors Degree Required The Front Desk Administrative Assistant reports to Corporate Services and is responsible day-to- for day general administration and office management for UBA America. Successful candidate must be able to work in an extremely fast-paced environment, requiring high degree of independent judgment and a people person. ESSENTIAL FUNCTIONS & ACCOUNTABILITIES Assist in the effective delivery of corporate services, including Travel and Logistics, Hospitality, Procurement, and Premises/Office Management, aligned with the institution's overall objectives. Assist in office facilities, premises/office management including prompt replacement of faulty appliances/fixes and cleaning and ensure compliance with local codes for premise occupancy ensuring a safe and conducive working environment, and managing office space planning, renovations, and maintenance. Function as an assist fire warden to improve and implement emergency response and control procedures, prevent emergencies wherever possible by regularly assessing the current condition of the workplace and its hazards, and make other staff aware of the hazards in their building. FRONT DESK DUTIES Responsible for premise oversight walk through daily. Maintain the organization of the pantry and kitchen in the morning with coffee, tea etc. Greet and welcome guests as soon as they arrive at the office and offer tea, coffee and water as needed by guests. Direct visitors to the appropriate person and office. Will be required to run errands such as pick up Birthday cake and chips for the monthly birthday celebrations. Organize lunch or meals for the office if needed for TGIF or Bagel Fridays Maintain Visitors Logs and building portal access. Wipe down the front door handles and other commonly touched surfaces as necessary if needed. Answer, screen, and forward incoming phone calls. Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures) Provide basic and accurate information in-person and via phone/email. Receive, register, sort and distribute daily mail/deliveries, packages and distribute them accordingly. Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, add visitor to the security portal for building access) Perform other clerical receptionist duties such as filing, photocopying, and faxing. Diary and management of conference meeting rooms. Manage office supplies such as stationaries. TRAVEL & LOGISTICS SERVICE Responsible for logistical and business travel-Works with travel agents, the company Corporate Services to ensure all travel is carried out in line with the bank's policy. Work with local embassies to ensure visas are in place when applicable. Ensure smooth transitions for staff transfers including hotel and ground transportation. PROCUREMENT & INVENTORY MANAGEMENT Fulfills all stationery and supplies functions (ordering/distributions and vendor interaction) Fulfills all Archival Records Maintenance Functions (retrieving/sending boxes to/from archives) Fulfills all Outgoing Mail functions (logging/postage/End of Day Proof) Logs and distributes mail, when needed(courier and US Mail) Maintains Messenger Service function (arranging pick-ups/deliveries & maintaining log, when needed. VENDOR MANAGEMENT Manage Vendor Risk Assessment Files Responds to External Audits, when needed. Assist in supporting vendor management duties, including contract negotiation, process vendor invoices and ensure all vendor pricing is competitive/in line with bank's policy. Maintains Physical Inventory (Fixed Assets) Record Keeping Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures. Managing and documenting office expenditures, budget ,and inventory. Fulfillment of stationary and all office supplies OTHER DUTIES Complies with all UBA America legal and regulatory requirements, adheres to the Bank's Code of Conduct, attends regular periodic training on core Bank policies, and reports any known or suspected violations of the Code of Conduct to UBA America management. Fulfills other responsibilities as assigned, including special projects from COO. Support as needed in organizing company employee engagement events. ** Other duties may be assigned similar to the above consistent with the knowledge, skills and abilities required for the position.

Staten Island, NY 10309 Pay: $20-22/hr. We pride ourselves on being an organization that embraces differences, encourages the sharing of ideas, and thinks being successful should be both challenging and enjoyable. Our 6 tri-state branch locations are only the start of what we're building here, and we want to invest in your future to help us achieve our vision. We are now looking for HIGH-ENERGY, ambitious, self-starters seeking a long-term career. A Successful Associate in this role… Provides our customers with the products they want and the answers they need, by providing Extreme Customer Service. Heavy phone volume. Shines as our ambassador of cheer and positivity, spreading that throughout the organization Meticulously files and organizes documents with pinpoint precision and accuracy Supports our Finance, Purchasing, and Receiving departments with timely processing and follow-up Data entry Cash handling Daily bank deposits Is the ultimate team player, willing to do anything to help all fellow co workers without hesitation We are looking for a well-rounded Administrative Assistant and customer service professional to help shape the future of our company. WHAT WE REQUIRE: Superb attitude toward Customer Service Vehicle for daily bank deposits Excellent Communication, Organization, and People skills Strong Mathematical, Grammatical & Punctuation skills Fluency in Microsoft Office Suite: Word, Excel, Outlook Follow-Up and Follow-Through Common sense! Punctuality, Responsibility, and Positive Energy This is a Full-time Position, Monday - Friday. Our benefits include Sick Days, vacation days, Medical Insurance plans, 401K retirement plan, & Company Profit Sharing program. We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities. req25-00614

Employment Type: Full-Time, In-Office Schedule: Monday-Friday About Us We are a fast-paced, growing fashion jewelry company based in Midtown Manhattan, working with a diverse range of clients & buyers. Our team values creativity, organization, and professionalism, and we're looking for a motivated Administrative Assistant to join us and support our daily operations. Position Summary The Administrative Assistant will play a key role in keeping our office running smoothly. This entry-level role is ideal for a college graduate or with experience in admin assistant roles eager to gain hands-on experience in the fashion industry. You'll handle client communications, manage orders, and provide administrative support to our internal team. Key Responsibilities Answer and direct incoming phone calls and emails professionally. Process client orders and maintain accurate records. Communicate with clients, and internal teams regarding order status and inquiries. Shipping Assist with scheduling meetings and maintaining calendars. Prepare and organise documents, reports, and presentations as needed. Support day-to-day office operations and administrative tasks. Provide excellent customer service and follow up promptly with clients. Qualifications Bachelor's degree Strong written and verbal communication skills. Highly organised, detail-oriented, and proactive. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace. Comfortable multitasking in a fast-paced environment. Friendly and professional demeanour with strong interpersonal skills. Preferred Skills Previous internship or experience in fashion, retail, or office administration. Bilingual: Hindi fluency is a strong plus. Familiarity with order management systems or CRM software is a bonus. Collaborative, creative, and supportive team environment. Convenient Midtown Manhattan location close to public transportation. Apply now or send your resume to [*******************]

Administrative & Graphics Assistant to Senior Director As the Administrative & Graphics Assistant to a Senior Director on Meridian Retail Leasing, you will provide comprehensive support across administrative, operational, and marketing functions, ensuring seamless management of his business and team activities. This role requires strong organizational skills, Salesforce proficiency, attention to detail, and the ability to collaborate effectively across multiple departments. Key Responsibilities: Maintain and update Salesforce account, ensuring all records are accurate and up to date Utilize Salesforce efficiently to track client information, commissions, and other critical data Prepare and print leases for signings Review exclusive agreements, leases, and related documents to extract necessary information Handle general administrative tasks Act as primary point of contact between Senior Director and Meridian operations Create commission calculations Invoice landlords and follow up on outstanding commissions Support invoicing and tracking of commissions Manage all marketing initiatives for Senior Director's team, including Team marketing, listing email blasts, and collateral creation Design and coordinate retail leasing flyers, signage, and area maps highlighting business, transportation, and points of interest around properties Submit traded posts Collaborate with Meridian's Marketing team for marketing requests Manage calendar Coordinate lease hand-offs, key hand-offs, and other logistics with landlords, co-brokers, and clients. Qualifications & Skills: Strong proficiency in Salesforce and general CRM systems. Excellent organizational and multitasking skills. Strong attention to detail and accuracy. Ability to collaborate across departments and manage multiple stakeholders. Graphic design and marketing collateral experience preferred. Flexible and able to work extended hours when necessary Additional Information: Base salary for this position will be determined during the interview process and will vary based on various factors, including but not limited to prior experience, relevant expertise, and geographic location. The expected base salary for the role will generally be between $70,000 and $85,000 per year at the commencement of employment, plus a discretionary bonus. However, the final salary offered may be outside this range based on these factors and individual circumstances.

Epicured | Culinary Project Assistant Pay: $55,000 annual salary Job Title: Culinary Project Assistant Job Type: Full-Time (Monday - Friday 9am-6pm) Why Epicured? Epicured is on a mission to combat and prevent chronic disease, translating scientific research into high-quality food products for patients nationwide. Our evidence-based approach brings together the best of the clinical and culinary worlds to help people eat better, feel better, and live better one meal at a time. By joining our Culinary team, you'll support critical work at the intersection of food, healthcare, and innovation - helping to ensure that every meal we create meets Epicured's exacting standards for nutrition, consistency, and quality. Role Overview Epicured is seeking a Culinary Project Assistant to support recipe data management, scaling, and nutritional accuracy within our Culinary Resource Planning (CRP) system, Gally. Working directly with our Chief Culinary Officer, and Executive Chef this role plays a central part in translating culinary creativity into operational precision across our Healing Foods Facility. This position is ideal for someone analytical, organized, and excited to blend culinary operations with data-driven systems. Key Responsibilities Input, maintain, and verify recipe data in Gally, Epicured's Culinary Resource Planning (CRP) system. Partner closely with the Chief Culinary Officer & Executive Chef on recipe entry, nutrition outputs, scaling calculations, and production-ready formatting. Serve as a liaison between the Culinary team and Gally to resolve issues, test features, and optimize workflows. Ensure accuracy of ingredients, yields, portion sizes, allergen flags, and nutritional outputs across all recipes. Support culinary operations in organizing recipe files, updating documentation, and standardizing formats across teams. Assist with various culinary projects, including new product development, menu updates, and process improvements. Qualifications Bachelor's degree required. 1-3 years of experience in data analysis, production systems, or culinary operations support. Strong analytical skills and excellent attention to detail. Comfortable navigating database-driven tools or ERP-like platforms. Strong communication and collaboration skills; ability to work with chefs, operations teams, and technical partners. Preferred Qualifications Spanish-speaking preferred. Background in nutrition, food science, or culinary operations. Experience with recipe management software or ERP systems. Compensation & Benefits Salary Range: 55,000 Benefits include: 401(k) Health, Dental, and Vision insurance Unlimited Paid Time Off (PTO) Employee meal discounts Growth opportunities within Epicured's Culinary and Operations teams Equal Employment Opportunity Epicured is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of age, race, creed, color, national origin, religion, gender, sexual orientation, gender identity or expression, disability, veteran status, or any other protected status under federal, state, or local law. How to Apply Apply via job board or email your resume to *********************** with the subject line “Culinary Project Assistant - Glen Cove.”