Virtual assistant jobs in New York - 2,652 jobs

Administrative Assistant | Design Firm - Westhampton, NY We are seeking a highly organized and detail-oriented Administrative Assistant to support our dynamic residential interior design firm in the Hamptons. This individual will play a key role in keeping our office running smoothly, supporting the design team, and ensuring that day-to-day operations are handled with efficiency and professionalism. The ideal candidate is proactive, resourceful, and thrives in a fast-paced, creative environment. Key Responsibilities Provide administrative support to the Principal and design team, including scheduling, correspondence, and calendar management. Answer phones, greet clients and vendors, and serve as a professional first point of contact for the firm. Prepare and manage client documents, contracts, and project files. Assist with purchasing and tracking of FF&E orders, ensuring timely follow-up with vendors. Support the team with meeting preparation, presentation materials, and documentation. Maintain office organization, supplies, and filing systems (both digital and physical). Coordinate deliveries, installations, and on-site appointments. Handle expense reports, invoices, and light bookkeeping support as needed. Assist in managing social media and marketing communications, as assigned. Qualifications 2+ years of administrative experience, preferably in a design, architecture, or creative environment. Strong organizational skills with the ability to manage multiple priorities at once. Proficiency in Microsoft Office Suite; experience with design software or project management tools is a plus. Excellent communication and interpersonal skills, both written and verbal. High attention to detail and ability to maintain confidentiality. Self-motivated with a proactive approach to problem-solving. Professional demeanor with the flexibility to adapt in a fast-moving, client-focused environment. For immediate review and consideration, contact: Injila Khan - ************************* Interior Talent, Inc Since its founding in 2003, Interior Talent has evolved into one of the leading talent recruitment and retention firms for the Architecture, Interior Design, Engineering, Retail, and Manufacturing industries. Our defined area of expertise and ability to continually adapt to the unique needs of our clients allow us to provide focused, individualized service. For all active Interior Talent job listings, please visit Jobs.InteriorTalent.com CONFIDENTIALITY & PROFESSIONALISM: We assist with the entire process so that looking into a new opportunity is discreet and confidential - we highly value your current position and will never do anything that would bring your future into jeopardy EXPERTISE: In the industry since 2003 - we are your advocate, and WE GET IT - we know making a career decision is difficult, and we're here for you throughout the whole process **********************

The Administrative Assistant is responsible for maintaining the smooth day-to-day operations of the office, supporting the finance department, to include weekly payroll processing, administrative tasks, and providing HR support as needed under the guidance of the Chief People Officer. This position requires attention to detail, confidentiality, and strong organizational skills to ensure accuracy and consistency in office and payroll operations. Key Responsibilities Office Administration Serve as the first point of contact for incoming calls and visitors. Maintain office and kitchen supplies; track inventory and reorder as needed. Coordinate incoming and outgoing mail, deliveries, and courier services. Manage copier meter readings, toner inventory, and vendor communication. Organize company files, forms, and records (both paper and electronic). Maintain office supplies, equipment, and vendor relationships; track inventory and reorder as needed. Ensure meeting spaces are prepared and equipped for internal and external meetings. Payroll Administration Collect, verify, and enter weekly employee hours into the payroll system. Process weekly payroll accurately and on schedule. Maintain payroll files, employee pay rate lists, and other related documentation. Prepare certified payroll reports for applicable projects. Assist with payroll-related reporting such as union reports, deductions, and garnishments. Maintain confidentiality of all payroll and employee information. HR Support Assist with new hire onboarding paperwork (W-4, I-9, direct deposit, etc.). Maintain employee files and ensure documentation is complete and organized. Update employee lists and organizational data as directed. Support benefits enrollment or changes under guidance from the Chief People Officer. Assist with compliance tracking (certifications, training records, etc.) as assigned. Assist with filling HR documents and work closely with HR on daily operations and provide additional HR support as needed. General Support Assist with invoicing or accounts payable data entry as needed. Coordinate communication between departments when requested. Be available to support the team with unexpected, time-sensitive tasks and initiatives that arise outside of standard operation. Qualifications 3+ years of office administration experience; experience in payroll preferred. Basic understanding of HR functions and confidentiality standards. Proficiency in Microsoft Office and QuickBooks (or similar accounting software). Strong organizational and communication skills. Ability to prioritize and manage multiple tasks in a fast-paced environment. Supervisory Responsibilities This position does not supervise other employees. Reporting Structure Reports directly to the Controller. Works closely with the Chief People Officer for HR-related tasks and supports the Finance department as needed.

Job Purpose: The Administrative Assistant is responsible for all tasks involving the front office and reception area, including proper handling of all incoming calls, incoming mail, and visitors. It is also his/her job to organize and maintain the corporate calendar. This individual is also responsible for maintaining all common areas throughout the office as required. This is a Full-Time Position. *Please email resumes to ************************ Duties and Responsibilities: · Operate Alert's switchboard from 9:00 AM- 6:00 PM; receiving and transferring telephone calls, announcing callers, taking brief messages, and passing these on via e-mail. · Manage the reception area to ensure effective telephone and mail communications. · Open and distribute mail. · Greet and welcome visitors to the Offices between 9:00 AM- 6:00 PM; ensuring they sign in, and informing the relevant staff member of their arrival. · Keep a record of staff and visitors signing in and out of building in the Visitors Book. · Monitor and ensure that the reception area is kept tidy and projects a business-like image. · Manage conference room reservations and organize all aspects of meetings, which includes taking care of any catering arrangements if necessary. · Email or upload customer sales invoices and other communication as needed. · Organize and coordinate meetings for COO, HR Director, and CFO as requested. · Report telephone equipment and line faults to IT manager. · Review and update staff contact and telephone extension lists. Note any changes and advise all staff accordingly. · Ensure that the kitchen is well stocked with milk, sugar, tea, and coffee and alert the proper party when supplies are needed. *Please email resumes to ************************ Skills: · Must be reliable, punctual, and organized. · Must have pleasant phone manner. · Must have familiarity with MS Word and Outlook. Qualifications: Education - High School Diploma or Equivalent Administrative Office Experience/Receptionist Experience: 2 Years (Required) Microsoft Office: 2 Years (Required) Pay Range: $40,000-$55,000 USD *Please email resumes to ************************

A leading, highly respected real estate investment and fund management firm is seeking a high-caliber Administrative Assistant to support senior leadership in a fast-paced, dynamic environment. About the Role This position will provide primary support 2 Managing Directors. The ideal candidate thrives in a hands-on support role, values discretion, and takes pride in being a true administrative partner. Details: Hours: 9:00am-5:30/6:00pm (flexibility required, especially with travel) Compensation: $90,000-$110,000 base (paid hourly) + overtime eligibility + discretionary bonus Location: Hudson Yards, NYC (Onsite 5 days) Responsibilities Include: Heavy calendar management across time zones; anticipating conflicts and handling last-minute changes Extensive domestic and international travel coordination (business + occasional personal) Expense report preparation and processing Acting as a trusted gatekeeper handling sensitive and confidential matters Supporting onboarding, technology setup, and office operations Assisting with presentations, reports, and executive materials Coordinating security-related events and trainings Office organization, supply management, and special projects as needed Providing occasional personal assistance, including private travel arrangements Requirements: 3-5+ years of executive-level administrative experience Experience supporting multiple senior executives Exceptional professionalism, discretion, and maturity Strong organizational skills with the ability to multitask and prioritize Excellent written and verbal communication skills Advanced Outlook skills; proficiency in Word, Excel, and PowerPoint (Visio/Adobe a plus) Comfortable in a fast-paced, high-expectation environment Bachelor's degree required What We're Looking For: Someone who genuinely loves administrative work, is a team player with no ego, and believes no task is too big or too small. This is an opportunity for a career Administrative Assistant who understands the value they bring to leadership and team success.

A leading financial institution is seeking a Private Equity Fund Admin Associate to manage daily client deliverables for Private Equity fund administration. The role encompasses maintaining books and records, calculating management fees, and overseeing capital events. Candidates should have a CA/CPA qualification, 4+ years of experience in fund administration, and proficiency in accounting for complex transactions. Strong communication and team collaboration skills are essential for managing client expectations and resolving issues effectively. #J-18808-Ljbffr

Executive Assistant Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance to a Senior Executive and his team. Responsibilities Include: Provide comprehensive administrative support Coordinate complex, senior-level internal/ external meetings and conference calls Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner Prepare presentations and other materials for meetings Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics Coordinate domestic travel arrangements Process and track expense reports Personal assistant tasks as needed Qualifications Include: Bachelor's Degree preferred Minimum of 3 years of administrative experience Requires excellent interpersonal and communication skills Ability to maintain high standards despite pressing deadlines Demonstrates high degree of integrity and confidentiality Strong organizational skills Team player with a positive attitude Strong proficiency in MS Word, Excel, PowerPoint and Outlook

Construction company in Maspeth, Queens is currently seeking an Administrative Assistant/Receptionist to join their dynamic team. In the role, you will answer phones, order office supplies, maintain common areas, assist the accounting team by inputting invoices into QuickBooks, assisting estimators with processing proposals, coordinate and schedule appointments for installations, request, update and furnish required COI's and more. This is an integral position to the company, and we are seeking an eager and hardworking administrative professional to join the team. Solid MS Office experience and QuickBooks are required and at least 2+ years of experience working in a fast-paced environment is required! The ideal candidate will have previous administrative experience in Construction. Position is commutable by bus or car. This role is onsite M-F from 9-5 pm.. A great environment and growth are offered!

👩🏻 💻 Job Title : Administrative Assistant (Accounting & HR) 💼 Type: On-site (Monday to Friday) /Full time We are seeking an Administrative Assistant, where you'll play a pivotal role in maintaining financial accuracy, ensuring payroll integrity, and upholding administrative discipline. Based in Holbrook, New York, this on-site position demands a proactive individual who is committed to executing tasks with precision and reliability, allowing the leadership and operational teams to perform without distractions or risks. This role is critical in ensuring that the company operates efficiently and effectively. As the anchor of reliability, your work will directly contribute to the operational excellence and smooth functioning of the company. If you are detail-oriented, proactive, and have a strong sense of ownership, we invite you to apply and become a trusted partner in our journey. Key Responsibilities: Track and manage financial transactions accurately, ensuring timely processing of Accounts Payable and Receivable. Execute weekly payment runs and reconcile bank accounts, credit cards, and expense reports monthly. Maintain complete, organized, and current financial documentation in SAP. Ensure payroll is processed accurately and on time, and manage employee files to be audit-ready. Oversee benefits, workers' compensation, and insurance administration. Handle administrative logistics for trade shows, including registrations, logistics, and payments. Prevent administrative bottlenecks by managing office supplies and needs efficiently. Protect leadership time by managing routine administrative tasks. Requirements: Proven experience in bookkeeping and general accounting. Proficiency in payroll and benefits administration, preferably using ADP. Experience with ERP systems, with SAP being preferred. Strong skills in Excel and Outlook. Excellent documentation, filing, and process management capabilities. Effective written and verbal communication skills. Must be a U.S. Citizen. Nice to Haves: Educational background in Administration, Accounting, or Human Resources. 5 or more years of work experience. Experience in a manufacturing environment.

The Kasper Group is an apparel industry leader, offering women wardrobe solutions for their wear-to-work and special occasion dressing needs. Driven by excellence and exceptional talent, The Kasper Group has remained a forerunner in fashion for over 30 years. We are committed to delivering iconic brands (Kasper, Anne Klein, LeSuit, Kenneth Cole), relevant fashions and trusted, quality products to our consumers. Come be a part of our exceptional talent! About the Role We are currently seeking a Design Assistant - Women's Dresses. This role is responsible for the day-to-day organization and follows up on samples for various private label accounts. Contribute to sketching and tech pack creation. What You'll Do: Contribute to the design process by sketching in Illustrator and developing detailed tech packs and specs Be responsible for the day-to-day organization and tracking of all samples, including proto check-ins. You will also prepare samples for presentations by steaming and hanging them Check in and spec protos Create and update presentation boards. Manage PLM entry for development and production styles Act as a key liaison with our production department Assist with the organization of trims, artwork, and other design-related materials. Updating line sheets with BOM/material info Local material sourcing in garment district Who We're Looking For: 1-2 year's minimum experience (including design internships or apprenticeships) Minimum Associate Degree in Fashion or BA in related Science A passion for denim Strong proficiency in Illustrator, Photoshop, and PLM. Strong working knowledge of Excel, Word, and Outlook. Must be organized and extremely detail oriented Verbal and written communication skills required You are highly organized, a team player, and have excellent verbal and written communication skills. * Please submit your resume along with Illustrator flats and tech packs in order to be considered for this role. Salary Range: $55K - $60K *Actual base salary for this role within the above range will be based upon experience, qualifications and/or assigned unit. We are an EEO / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, sex, national origin, disability or protected eternal status.

Administrative Assistant II provides a wide variety of administrative support services including complex calendar management for more than one Vice Chair. Acts as a liaison with various department heads in the Department of Medicine coordinating conference rooms, seminars, setting up Zoom meetings and other activities as directed. Candidate must have excellent Excel, Power Point, Google and Outlook skills to support the leadership in Chair office. Prepares and schedules travel and travel expense documents for timely reimbursement. Assists in planning and logistical arrangements for forums, conferences domestic and international, seminars, meetings and/or visiting professorships. Transcribes and distributes minutes for meetings. Develops itineraries in accordance with the Department of Medicine professional templates. Maintains office supply inventory as well as coordinate food/beverage orders for meetings and special events as directed. Help to maintain invitation lists for annual events and special events when directed. May screen telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution. If Vice Chair has clinical sessions coordinate any patient activity with clinical liaison. Responsible for lab coats for Vice Chair for cleaning/dry cleaning. Distribute mail and fax as necessary. Enter facilities/housekeeping/engineering requests for any issues in the office suites. Assist in IT related issues, ordering of computers, printer setup, etc. Related administrative or business experience required competencies include: knowledge of office and administrative practices. Knowledge and skill in accounting and budgeting techniques Skill in use of personal computers and software Adaptability: Maintains effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements, or cultures. Applies Learning: Assimilates and applies new job-related information in a timely manner. Builds Customer Loyalty: Effectively meets customer needs; builds productive customer relationships; takes responsibility for customer satisfaction and loyalty. Builds Strategic Work Relationships: Develops and uses collaborative relationships to facilitate the accomplishment of work goals. Communication: Clearly conveys information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message. Contributes to Team Success: Actively participates as a member of a team to move the team toward the completion of goals. Decision Making: Identifies and understands issues, problems, and opportunities; compares data from different sources to draw conclusions; uses effective approaches for choosing a course of action or developing appropriate solutions; takes action that is consistent with available facts, constraints, and probable consequences. Initiates Action: Takes prompt action to accomplish objectives; takes action to achieve goals beyond what is required; is proactive. Manages Work (includes Time Management: Effectively manages one's time and resources to ensure that work is completed efficiently. Quality Orientation: Accomplishes tasks by considering all areas involved, no matter how small; shows concern for all aspects of the job; accurately checks processes and tasks; is watchful over a period of time. Stress Tolerance: Maintains stable performance under pressure or opposition (such as time pressure or job ambiguity); handles stress in a manner that is acceptable to others and to the organization. Essential Qualities & Competencies The person in this role must consistently exhibit the following qualities and competencies: Customer Focus - think and behaves in ways that let customers and co-workers know they are valued; uses words and actions to consistently demonstrate respect, patience, and understanding in all interactions, verbally and non-verbally-eye contact, smiling, tone of voice and posture. Compassion - demonstrate empathy and understanding with co-workers, patients and their families Integrity - consistently acts according to the highest ethical standards in all areas. Time Management - the optimum, efficient use of time to maximize the results of self and others Stress Tolerance - ability to regain perspective with humor and other tools to maintain healthy level of stress Teamwork - consistently demonstrates initiative to meet the hospital's needs, exhibiting flexibility, adaptability, and respect; looks for opportunities to assist

Our client is a well-known and modern educational institution in NYC. They are seeking an Administrative Assistant to support the Events team on a temporary basis. The position is fully on site in Midtown Manhattan. Job Details Provide general administrative support Assist with event planning and coordination Answer phones, screen calls, and monitor email inbox Manage calendars and meeting schedules Coordinate meeting details, including preparing materials Manage projects, priorities, and requests, while ensuring timely completion Pay Rate: $28-31 per hour, based on experience Skills and Qualifications Bachelor's degree preferred 2+ years' Administrative experience in an office environment Precise and detail-oriented, with unparalleled organizational skills Must be proficient in Google Workspace Tech savvy and able to learn new software Excellent verbal and written communication skills Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Title : Administrative Assitant Hourly Pay : $35/hr Duration : 6-12 Months NEED : SAP or Concur (expesne management & Reporting) The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Job Summary & Responsibilities: • Provide administrative support to executives across multiple cities in a team-oriented environment; Flexibility to support varying teams and cover where necessary. • Coordinates domestic and international travel arrangements as required, including visa procurement, • Processes heavy volumes of expense reports, sponsorships or related invoices in a timely & compliant manner. • Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested • Handles highly confidential and sensitive client information with utmost discretion. • Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required Adhere to Compliance regulations and gain the relevant approvals Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.

Our client, a Community-Based Violence Prevention Program, is seeking an Administrative Assistant to support their team. The Administrative Assistant plays a vital role in supporting program operations, documentation, and compliance. This position is responsible for maintaining program records, supporting billing and reporting requirements, and providing administrative support to program leadership and staff. The role also assists with marketing materials, coordination with partner agencies, and general office operations. This is a hands-on, in-person role that requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. Location: Bronx, NY (In Person) Employment Type: Full-time Salary Range: $50,000 - $60,000 (commensurate with experience) Key Responsibilities Execute daily administrative and office management tasks Provide administrative support to program leadership Maintain youth participant files, databases, and program records (electronic and hardcopy) Produce monthly billing documentation and milestone reporting in compliance with contracts Ensure quality assurance documentation meets regulatory standards Maintain organized filing systems and databases Serve as the primary point of contact for incoming calls and messages Assist with marketing materials, program forms, and social media support Support correspondence with partner agencies, including juvenile justice entities Manage office supplies and inventory Assist with grant writing and contract compliance Conduct weekly reviews of database entries and contract performance Qualifications Strong administrative and writing skills required Bachelor's degree preferred or equivalent administrative experience Proficiency in Microsoft Word and Excel Experience with billing, invoicing, and milestone tracking Experience working with database systems Highly organized, detail-oriented, and able to multitask under deadlines Bilingual English/Spanish preferred Familiarity with community-based programs is a plus Additional Details Schedule: Monday-Friday; some evening and occasional weekend hours required Work Location: Bronx, NY (in person) Benefits Include: Health and dental insurance 401(k) with matching Paid time off

** MUST BE ABLE TO TRAVEL TO 1441 SOUTH AVE, STATEN ISLAND, NY 10314 FULL TIME Jets.com is seeking a highly organized and detail-oriented IN HOUSE Administrative Assistant to support daily operations and help coordinate company-wide projects. This role blends administrative support, project coordination, and light office management. We're looking for someone proactive, reliable, and able to keep tasks and timelines moving. Responsibilities Provide administrative support , including scheduling, follow-ups, and document preparation Coordinate and track projects, tasks, and deadlines across multiple departments Create and maintain organized Excel trackers, reports, and timelines Build clean, professional PowerPoint presentations and summaries Gather updates from teams and prepare weekly dashboards Assist with cross-functional initiatives and ad-hoc projects Manage office operations such as supplies, vendor coordination, deliveries, and guest support Maintain organized digital files, documentation, and structured workflows Support logistics for internal meetings and small office events Handle general administrative and operational tasks as needed Qualifications 1-3 years of administrative, operations, or project coordination experience Strong Excel skills (pivot tables, charts, formulas) Strong PowerPoint and presentation-building skills Excellent organizational and communication abilities Ability to multitask, prioritize, and follow through Comfortable working across multiple teams in a fast-paced environment Professional, dependable, and detail-oriented Compensation for this position is set at $55,000-$70,000, and will be determined according to the candidate's experience and skill level.

The Administrative Assistant provides high-level administrative and operational support to attorneys and/or senior professionals, ensuring the efficient day-to-day functioning of the office. This role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Provide administrative support including calendar management, meeting coordination, travel arrangements, and expense processing. Prepare, edit, and format correspondence, reports, presentations, and other documents with a high degree of accuracy. Answer and direct phone calls, manage email correspondence, and serve as a professional point of contact for internal and external stakeholders. Maintain and organize electronic and physical files, ensuring confidentiality and compliance with firm policies. Coordinate logistics for meetings, conferences, and client events, including room scheduling and materials preparation. Assist with timekeeping, billing, and expense reporting as applicable. Monitor office supplies and coordinate with vendors to ensure operational continuity. Support ad hoc projects and provide backup coverage for other administrative staff as needed. Qualifications 3+ years of administrative or executive support experience, preferably in a professional services or legal environment. Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent written and verbal communication skills. High level of discretion in handling confidential and sensitive information. Proven ability to manage competing priorities and meet deadlines independently.

- Manage calendars, schedule meetings, and coordinate travel for executives and team members. - Prepare and review financial documents, reports, and presentations with accuracy and confidentiality. - Handle incoming calls, emails, and client inquiries professionally. - Maintain organized filing systems for sensitive financial and regulatory documents. - Develop and maintain a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available. - Assist with expense tracking, invoice processing, and budget monitoring processing invoices for payment in adherence with documented processes and guidelines and vendor agreements. - Support compliance activities by ensuring proper documentation and adherence to company policies. - Coordinate internal and external meetings, including logistics and materials. - Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. - Provide administrative support for audits and regulatory reviews. - Perform other duties as required to support the finance team. Must Have Requirements: - 2-3 years previous Executive Assistant or Admin experience - Adaptable. Multi-tasker - Proficiency in MS Office applications (PowerPoint, Excel, Word, Outlook, Teams etc.) - Strong organizational and time-management skills. - Excellent written and verbal communication abilities. - Ability to handle confidential financial information with discretion. - Detail-oriented with strong problem-solving skills. Nice To Haves: - Familiarity with financial systems and compliance processes. - Experience supporting senior leadership in a regulated industry. - Ability to work independently and manage multiple priorities. - Positive and professional demeanor.

Employment Type: Full-Time, In-Office Schedule: Monday-Friday About Us We are a fast-paced, growing fashion jewelry company based in Midtown Manhattan, working with a diverse range of clients & buyers. Our team values creativity, organization, and professionalism, and we're looking for a motivated Administrative Assistant to join us and support our daily operations. Position Summary The Administrative Assistant will play a key role in keeping our office running smoothly. This entry-level role is ideal for a college graduate or with experience in admin assistant roles eager to gain hands-on experience in the fashion industry. You'll handle client communications, manage orders, and provide administrative support to our internal team. Key Responsibilities Answer and direct incoming phone calls and emails professionally. Process client orders and maintain accurate records. Communicate with clients, and internal teams regarding order status and inquiries. Shipping Assist with scheduling meetings and maintaining calendars. Prepare and organise documents, reports, and presentations as needed. Support day-to-day office operations and administrative tasks. Provide excellent customer service and follow up promptly with clients. Qualifications Bachelor's degree Strong written and verbal communication skills. Highly organised, detail-oriented, and proactive. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace. Comfortable multitasking in a fast-paced environment. Friendly and professional demeanour with strong interpersonal skills. Preferred Skills Previous internship or experience in fashion, retail, or office administration. Bilingual: Hindi fluency is a strong plus. Familiarity with order management systems or CRM software is a bonus. Collaborative, creative, and supportive team environment. Convenient Midtown Manhattan location close to public transportation. Apply now or send your resume to [*******************]

We are seeking a detail-oriented and proactive Marketing & Administrative Assistant to support our client's marketing operations and executive leadership. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple projects, and is passionate about organizational excellence. The ideal candidate has strong administrative skills including Microsoft Excel and Word (mail merge, formatting, etc.) This role is 2 days a week in office and 3 days remote and offers a competitive base compensation and benefits package. Key Responsibilities: Oversee production of promotional items and print materials Manage the organization's online store and maintain inventory Organize and manage digital assets, files, photos, and marketing collateral Coordinate logistics for delivery of marketing materials to regional offices and events, including shipping and tracking Serve as liaison with Accounts Payable; process and file vendor invoices Update records in response to returned direct mail Provide administrative support to the Chief Marketing Officer, including calendar management, travel arrangements, and meeting logistics Qualifications: Bachelor's degree in communications, marketing, English, journalism, or related field preferred 3-5 years of experience in administrative support roles Skills: Excellent written and verbal communication skills Strong computer proficiency (Microsoft Office, Internet); familiarity with WordPress, Adobe Creative Suite, Canva, and media management tools is a plus Basic graphic design skills preferred Tech-savvy and quick to learn new software Experience with project management platforms (e.g., Asana) is a plus Exceptional organizational and time management abilities Strong interpersonal skills and a customer service mindset Dependable, diplomatic, and able to work both independently and as part of a team “Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements”

Starting in 2024, Enso Sauna Studio is a new wellness destination dedicated to providing clients with exceptional experiences through state-of-the-art saunas, contrast therapy and red light therapy, all while providing exceptional customer service. With three thriving locations currently in New Jersey and Long Island, NY, we are now set to open our fourth location in midtown Manhattan, with many more studios set to open in the years to come. This is an exciting opportunity to join a growing company and team at its early stages, in a fun, health and wellness-focused environment! About the Role: Reporting to the Studio Manager, the Sauna Studio Assistant aids in delivering unparalleled wellness experiences to all customers in the space. This role is responsible for managing client sessions, inquiries, and overall studio cleanliness during their shift. We are looking for enthusiastic and sales-focused individuals with a passion for wellness to join our front desk team part-time, and be a part of our brand new location! Core Job Responsibilities: Client Engagement: Welcoming clients upon arrival, ensuring they feel valued and comfortable. Appointment Management: Schedule and confirm sauna sessions, efficiently managing the booking system to optimize availability. Communication: Answer phone calls and respond to emails promptly, providing accurate information about our services, products, and promotions. Transaction Handling : Process payments, issue receipts, and manage the cash register with accuracy and integrity. Reception Area Maintenance: Maintain a clean, organized, and inviting front desk and lobby area to reflect the studio's luxury standards. Customer Service: Address client inquiries, concerns, and feedback professionally, utilizing strong customer service skills to ensure a consistently exceptional guest experience. Team Collaboration: Coordinate with other studio assistants and management to ensure seamless service delivery and client satisfaction. Required Qualifications: 1-2 years of previous customer service experience, ideally in a hospitality environment Excellent communication skills, both written and verbal Friendly and professional demeanor with a focus on delivering outstanding customer service Willingness to work flexible hours, including evenings, weekends, and holidays, to accommodate studio operating hours Passion for health & wellness! Compensation & Benefits: Base wage of $17-19 per hour commensurate with experience Career advancement opportunities within a fast-growing company Legal work authorization in the United States is required for consideration for this position. Enso Sauna is an equal opportunity employer committed to diversity and inclusion. We encourage applications from candidates of all backgrounds and experiences. Please let us know if you require accommodation due to a disability during any aspect of the recruitment process and we will work with you to address your needs.