Virtual assistant jobs in Pittsburgh, PA - 243 jobs

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and enhance overall office efficiency. As an energetic and proactive team member, you will serve as the first point of contact for visitors and callers, manage scheduling and correspondence, and assist with a variety of clerical tasks. Your positive attitude and strong organizational skills will contribute to a productive and welcoming work environment. Responsibilities Greet visitors with professionalism and warmth, ensuring a positive first impression Maintain organized filing systems, both physical and digital, including data entry and document proofreading Schedule appointments, meetings, and calendar management for staff members efficiently Support project set-up in Deltek accounting system (experience not required) Track project opportunities, including sales leads and proposals, in Salesforce (experience not required) Assist with office management duties such as ordering supplies, maintaining office equipment, and overseeing general administrative functions Provide exceptional customer support by responding promptly to inquiries via phone or email, ensuring client satisfaction Perform clerical duties including copying, scanning, mailing, and managing incoming/outgoing correspondence Qualifications Proven experience in office administration or clerical roles with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Microsoft Teams for collaboration Excellent computer literacy with the ability to learn new software quickly Strong typing skills with attention to detail for data entry and proofreading tasks Exceptional time management skills to prioritize tasks efficiently in a fast-paced environment Experience working at engineering firm is a plus! This role offers the chance to develop valuable skills in office management while supporting a collaborative team dedicated to excellence. We value proactive individuals who thrive on providing outstanding service and maintaining smooth administrative operations. Training will be provided for various programs and ERP systems.

Primary Office Location:626 Washington Place. Pittsburgh, Pennsylvania. 15219.Join our team. Make a difference - for us and for your future. regulars a 5 day, in-office, schedule and will support several executive leaders. Position Title: Administrative Assistant 3 Business Unit: Multiple Reports To: Various Position Overview: This position is responsible for supporting the administrative needs of the department. Primary Responsibilities: Composes and types memos, e-mails and letters, records, posts and maintains and organizes records. Greets and gives information to callers and visitors, screens and transfers calls as necessary. Copies, scans, e-mails documents, routes various communications, distributes mail and maintains office supplies. Arranges meetings and prepares necessary meeting materials. Prepares management reports by consolidating information, formats reports, handles multiple projects and monitors invoices, receipts and expense reports and processes payments. Handles travel arrangements. Copies and binds presentation materials and brochures. Provides assistance with organization of files and work flow within the department. Performs other related duties as assigned. All employees have the responsibility and the accountability to serve as risk managers for their businesses by understanding, reporting, responding to, managing and monitoring the risk they encounter daily as required by F.N.B. Corporation's risk management program. F.N.B. Corporation is committed to achieving superior levels of compliance by adhering to regulatory laws and guidelines. Compliance with regulatory laws and company procedures is a required component of all position descriptions. Minimum Education: High School or GED Minimum Years Experience: 5 Special Skills: Excellent communication skills, both written and verbal Detail-oriented Ability to work and multi-task in a fast paced environment Ability to use general office equipment Ability to use a personal computer and job-related software MS Word - Basic Level MS Excel - Basic Level MS PowerPoint - Basic Level Special Licenses and Certificates: N/A Physical Requirements: N/A Equal Employment Opportunity (EEO): It is the policy of F.N.B. Corporation (FNB) and its affiliates not to discriminate against any employee or applicant for employment because of age, race, color, religion, sex, national origin, disability, veteran status or any other category protected by law. It is also the policy of FNB and its affiliates to employ and advance in employment all persons regardless of their status as individuals with disabilities or veterans, and to base all employment decisions only on valid job requirements. FNB provides all applicants and employees a discrimination and harassment free workplace.

Job DescriptionAbout the Role: As a Culinary Admin Assistant, you'll play a vital role in supporting our dynamic culinary team in Pittsburgh, PA. This position offers an exciting opportunity to immerse yourself in the culinary world while ensuring smooth operations and exceptional service. This role will work closely with the Director of Culinary in daily admin needs and simple culinary needs. This role will need to be sufficient in email, Microsoft word & excel, and time and task management of a High paced/ energetic environment. Responsibilities: Assist in coordinating daily kitchen operations and administrative tasks. Schedule and organize meetings, events, and culinary classes. Maintain records and documentation related to food safety and compliance. Support the culinary team with menu planning and recipe management. Prepare reports on kitchen performance and inventory levels. Collaborate with other departments to enhance overall guest experience. Assist the Director of Culinary in product procurement for concept/ menu development. Assist the Director of Culinary with email management, screening, and response Requirements: Proven experience in an administrative role, preferably in the culinary or hospitality industry. Strong organizational skills and attention to detail. Excellent communication and interpersonal abilities. Proficient in Microsoft Office Suite and kitchen management software. Ability to multitask and thrive in a fast-paced environment. Knowledge of food safety regulations and best practices. Positive attitude and a passion for the culinary arts. High school diploma or equivalent; culinary education is a plus. Drivers License and access to a personal Vehicle. Basic Culinary/ Food Knowledge

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Full-time Description Dagostino Electronic Services, Inc. is a leader for the design and integration of communication solutions for companies and organizations large and small. Founded as a structured cabling company in 1973, DES specializes in the integration of data and wireless networks, security and cybersecurity systems, phone systems and multimedia technologies. We are currently looking to hire a full-time administrative assistant to work in our Pittsburgh office. This person must possess a high attention to detail and be extremely comfortable with technology. Job Description Summary Provide administrative and clerical support for multiple departments within the company. Position Responsibilities Enter new accounts in CRM Prepare contracts for review/signature and return to customer Obtain all additional documentation requested with contract Verify and upload all documentation/information associated with a sale Customer follow-up Work with sales team on PEPPM, CoStars, and other programs Prepare invoices Data entry System training Answer main line and sales line Greet visitors at door Order office supplies Sort and distribute mail Other duties as required Requirements Job Requirements Education/Knowledge: High School diploma; Associates degree preferred Skills: Excellent oral and written communication skills. Ability to operate personal computer and related business software Proficient in Microsoft Office Suite applications Excellent time-management skills Ability to focus on details and perform tasks with consistency Preference will be given to those with a working knowledge of Microsoft Business Central. Applicants must be currently authorized to work in the United States on a full-time basis. Visa sponsorship is not available for this position. This is a full-time, in-person position, and candidates must be able to work from our office located in Pittsburgh, Pennsylvania. Schedule and Hours Hours are 9 a.m. to 5 p.m.

Job Description Corporate Air is looking for a administrative/personal assistant who provides individual support with business and daily living activities for our organization's President. Individual will need to provide support in the office and at home. Responsibilities Coordinates, schedules and transports President to personal and business appointments Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf Maintaining comprehensive and accurate records Performing minor accounting duties Organizing meetings, including scheduling, sending reminders Answering phone calls in a polite and professional manner Welcoming visitors and identifying the purpose of their visit Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters Take accurate and comprehensive notes at meetings Help with daily time management Run errands as requested Requirements Valid driver's license with a clean record Ability to pass a drug and background check Ability to work untraditional hours Proficient in MS Office Familiarity with basic research methods and reporting techniques Excellent organizational and time-management skills Outstanding communication Integrity and confidentiality PART TIME: Saturday/Sunday and Evenings

Primary Office Location: 626 Washington Place. Pittsburgh, Pennsylvania. 15219. Join our team. Make a difference - for us and for your future. regulars a 5 day, in-office, schedule and will support several executive leaders. Administrative Assistant 3 Business Unit: Multiple Reports To: Various Position Overview: This position is responsible for supporting the administrative needs of the department. Primary Responsibilities: Composes and types memos, e-mails and letters, records, posts and maintains and organizes records. Greets and gives information to callers and visitors, screens and transfers calls as necessary. Copies, scans, e-mails documents, routes various communications, distributes mail and maintains office supplies. Arranges meetings and prepares necessary meeting materials. Prepares management reports by consolidating information, formats reports, handles multiple projects and monitors invoices, receipts and expense reports and processes payments. Handles travel arrangements. Copies and binds presentation materials and brochures. Provides assistance with organization of files and work flow within the department. Performs other related duties as assigned. All employees have the responsibility and the accountability to serve as risk managers for their businesses by understanding, reporting, responding to, managing and monitoring the risk they encounter daily as required by F.N.B. Corporation's risk management program. F.N.B. Corporation is committed to achieving superior levels of compliance by adhering to regulatory laws and guidelines. Compliance with regulatory laws and company procedures is a required component of all position descriptions. Minimum Education: High School or GED Minimum Years Experience: 5 Special Skills: Excellent communication skills, both written and verbal Detail-oriented Ability to work and multi-task in a fast paced environment Ability to use general office equipment Ability to use a personal computer and job-related software MS Word - Basic Level MS Excel - Basic Level MS PowerPoint - Basic Level Special Licenses and Certificates: N/A Physical Requirements: N/A Equal Employment Opportunity (EEO): It is the policy of F.N.B. Corporation (FNB) and its affiliates not to discriminate against any employee or applicant for employment because of age, race, color, religion, sex, national origin, disability, veteran status or any other category protected by law. It is also the policy of FNB and its affiliates to employ and advance in employment all persons regardless of their status as individuals with disabilities or veterans, and to base all employment decisions only on valid job requirements. FNB provides all applicants and employees a discrimination and harassment free workplace.

General This individual reports directly to the Principal and is responsible for providing administrative support to staff and assuming bookkeeping, reservation and reception. These duties include but are not limited to: general office management, office supply purchasing, typing, filing, reception, telephone and other reasonable duties that may be expected of an Administrative Assistant.

Part-time Description The Duquesne Club is among the most recognized private city clubs in the United States and internationally. We provide our members and guests with social, business, and recreational experiences marked by superior service and exceptional personal attention. We are currently seeking a part-time administrative assistant to join our talented team in delivering extraordinary experiences to our members. The part-time administrative assistant will play a key role in office coverage and support the team during absences and vacations. One should have the ability to work a flexible weekly schedule tailored to office needs. The work schedule will be discussed in the interview process. Candidate should have availability to work Mondays and Fridays as needed. Candidates with office and phone experience in hospitality or private clubs are especially encouraged to apply. This role enables learning new software, handling member requests, and providing administrative support for Committee and Board meetings. Duties include: · Answer and screen phone calls, take messages, transfer calls, provide general information and assist with requests. · Assist with incoming and outgoing mail and packages. · Assist with board/committee meeting preparation which include use of IPads, printing, copying, scanning, collating, shredding, etc. · Organize and maintain office supplies. · Assist with special projects, data entry, and mailings in the office as well as with other departments. · Greet members, guests, and staff who come to the office. Skills required: · Ability to communicate clearly, calmly, and professionally. · Proficient use of Microsoft Office including Outlook, Word, and Excel. · Capacity to learn and develop skillful use of Northstar software - membership database, as well as a strong understanding of the other modules. · Previous use or capacity to learn other office software tools such as Adobe and Avery as well as other equipment, i.e., postage meter machine, printer/copier/scanner, shredder. · Ability to multi-task and adjust workload based on various/changing deadlines. · Possess strong organizational skills and attention to detail. The above job description reflects the essential functions and qualifications for the position identified. However, the position may have additional duties and requirements. Salary Description $20.00/hour

Full-time Description Join the Premier Comp Solutions team! Premier Comp Solutions is seeking a full-time Intake Assistant to help answer the appointment scheduling phone line and perform other administrative tasks for the department. Essential Job Duties Include Responsible for answering the Premier Comp Solutions toll-free appointment scheduling line and obtaining necessary incident and patient demographic information to assist them with scheduling their initial appointment. Enters injured workers information into The PCS computer database system (CMS) and schedules initial medical appointments to include physician, physical therapy (PT) and diagnostic (DIAG) imaging studies. If referrals are received from a new source, this may include setting up insurance companies and employers as "new" accounts in the CMS system. Requirements Required Education and Experience High School Diploma or equivalent Experienced with computer data entry Familiar with medical terminology Typing 30-35 WPM Excellent communication skills Salary Description $19-$20/hr

TUDI Mechanical Systems strives to be the business partner most admired for its people! We have been voted one of Pittsburgh's Top Workplaces for the past 15 years and named one of the best contractors on the East Coast by Air Conditioning, Heating and Refrigeration News. Administrative Assistant Job Summary: We are seeking a collaborative, reliable teammate with a positive attitude who is eager to support multiple departments and contribute to the overall success of the organization. Responsibilities: * Prepare, review and send proposals to customers * Generate purchase orders and initiate return requests * Update and maintain customer opportunities in CRM * Generate invoices and warranty letters * Initiate Accounts Receivable calls for collection purposes * Complete weekly payroll reports * Provide administrative support across all departments as needed * General bookkeeping and other administrative duties as required Our Ideal Candidate: * Outstanding organizational and time management skills * Strong communication and interpersonal skills * Efficient in computer programs such as Excel, Word, Outlook and Salesforce Compensation & Benefits: * Competitive compensation package, including bonus incentive program * 100% company paid Family health insurance premiums * Flexible Spending Account (FSA) with employer contribution * 401(k) with company match & profit sharing * Generous vacation policy with paid holidays Other Perks: * Ongoing training and development * Onsite fitness facility * Various Employee and Family activities * Opportunities to give back to the Community Founded in 1987, TUDI Mechanical Systems has grown into the premier mechanical, electrical and plumbing service contractor and trusted business partner in our defined market segment. Our ethics, strategies and business philosophies have led to consistent double-digit growth for the past 15+ years. At Tudi, we are committed to each other and our customers. We are raising the bar and changing the industry. Apply now to be part of this winning team.

Job Description Bags, a Metropolis company, is on a mission to make every moment matter for a world on the go. As part of the largest mobility network in North America, we combine innovative technology with a customer-first mindset to transform the travel experience-especially at airports. From curbside to gate, our services eliminate the stress of traditional travel by streamlining baggage handling, check-in, and other key touchpoints. With over 23,000 employees across 4,000+ locations in North America and Europe, we're reimagining how people move through their journeys-saving time, reducing hassle, and ensuring every step feels effortless and efficient. Responsibilities A Wheelchair Assistant works at an airport facility and provides assistance to passengers traveling in wheelchairs. Responsibilities include pushing passengers in a wheelchair to and from their arrival/departure gate, and assisting passengers with moving luggage to their vehicles, taxi stands, parking shuttle stations, and rental car stations. Wheelchair Assistants must maintain a friendly and positive attitude and always be attentive to each passenger's individual needs.Communicating effectively and clearly. Asking each passenger the safety and security questions This is a physically demanding position which requires on-the-job security training and the ability to receive all applicable airport security badges. Push wheelchair passengers to and from gates Roll customer-occupied wheelchair safely down the jet bridge Ensure wheel brakes are in place prior to allowing passengers to exit the wheelchair Complete any necessary wheelchair or incident reports Follow dispatcher gate orders Maintains a friendly and positive attitude and is attentive to each passenger's individual needs; by assisting passenger with any problems, questions, or concerns Maintain professional working relationships with fellow employees, supervisors, managers, airline employees, and airport authorities Exceed customer service standards Carry out other duties as assigned Qualifications Pay Rate: $15.00 Per Hour plus Tips Must be at least 18 years of age Be authorized to work in the United States Must be able to clear a background and drug screen Must be able to lift up to up to 75 lbs and push a loaded wheelchair up to 300lbs up and down inclines throughout the shift Ability to lift passengers from the wheelchair to the seat on the plane Experience in customer service preferred Strong verbal and written communication skills using appropriate grammar, tone, and pronunciation to effectively communicate with internal and external customers Complete all required training including airport compliance Able to obtain an airport badge Appearance Guidelines Employees are expected at all times to present a professional business-like image, even when working behind the scenes. It is the policy of the Company that each employee's dress, grooming, and personal hygiene should be appropriate to the work situation and be consistent with the Company's business standards. For all male employees a fully grown in, well-maintained mustache, beard or goatee is permitted No visible tattoos or body piercings are allowed. Any tattoos must be covered by your uniform or other means agreed upon by management. Clean & well-maintained approved uniforms must be worn on shift Additional requirements as specified by management While performing the duties of this job, the employee is regularly required to use hands and fingers and to communicate with customers and fellow employees. The employee is frequently required to sit; reach with hands and arms; stand; walk. The employee is also frequently required to climb, balance, stoop, kneel, and crouch. In addition, the employee is required to of twist, turn, stretch, and bend on a frequent basis. The employee must be able to lift and move up to 75 pounds regularly. The employee must be able to move in a relatively quick manner. Specific vision abilities required by this job include Close vision, Peripheral vision and Ability to adjust focus. ________________________________________ SP+ is an equal opportunity employer committed in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, color, religion, sex, age, national origin, citizenship status, marital status, sexual orientation, veteran status, disability or other classes protected by federal or state law. SP+ does not tolerate harassment of or retaliation against any employee or applicant on the basis of these characteristics, or because the individual exercised his or her EEO rights. Right to Work Poster SP+, a Metropolis Company, may utilize an automated employment decision tool (AEDT) to assess or evaluate your candidacy for employment or promotion. AEDTs are used to assist in assessing a candidate's application relative to the required job qualifications and responsibilities listed in the job posting. As part of this process, SP+ retains data relevant to your candidacy, including personal information, for a period that is reasonably necessary for the use of the tool. If you are hired for the position, your data may become part of your employee records. If you are an applicant to a New York City job posting and wish to request an alternative selection process accommodation or have questions about our data retention policy, please contact ******************. We are here to assist you.

Gateway has a fantastic opportunity for an Inpatient Administrative Assistant position at our Center Township, PA location. The Administrative Assistant will provide administrative and clerical support. This position receives regular supervision and instruction. Responsibilities Prepares patient wristbands for upcoming admissions. Prepares charts for new admissions. Provides dietary with patient counts and dietary restrictions. Performs data entry and clerical duties. Answer phones and transfer calls to appropriate staff. Answers detox door security system for all staff and patients. Assist with hourly rounds on detox when necessary. Attend mandatory GRC trainings and in services. Other duties as assigned. Knowledge, Skills, and Abilities Data entry skills. Strong verbal communication skills. Excellent oral and written communication skills required. Strong computer skills preferred. Requirements High School diploma or GED Additional Requirements Pass PA Criminal Background Check Obtain Child Abuse and FBI Fingerprinting Clearances Pass Drug Screen 2-Step TB Test Work Conditions Substance Use Disorder Rehab Center. Favorable working conditions. Minimal physical demands. Mental demands include establishing priorities, meeting deadlines, paying attention to detail, meeting deadlines and being able to multi-task. GRC is an Equal Opportunity Employer committed to diversity, equity, inclusion, and belonging. We value diverse voices and lived experiences that strengthen our mission and impact.

Veterans Leadership Program Veterans Leadership Program (VLP) is Western and Central Pennsylvania's premier Veteran service organization. For nearly 40 years, VLP has operated with a focus on empowering Veterans to navigate the transitions of life and supports every Veteran in reaching their fullest potential. With supportive and service-oriented expertise, VLP serves over 7,000 Veterans annually through comprehensive programs and partnerships. VLP is the largest provider of Veteran subsidized housing in Western Pennsylvania, operates two of the nation's most effective employment programs, as well as holistic wellness and additional supports for Veterans and their families. VLP is a team comprised of experienced leadership, support staff, and case managers including Veterans, National Guard, Army Reserve, family members of Veterans, and civilian supporters who are deeply committed to assisting any and every Veteran. Overview of Position The Veteran Assistant under the Low Demand Program will create, promote and encourage an atmosphere and tone at Veterans Leadership Program that conveys a welcoming, caring, and professional impression to clients. The Veteran Assistant will help Veterans who are experiencing homelessness transition into permanent housing. Principal Duties Responsible for monitoring one or more assigned clients on a designated unit for a specified time. Maintains client confidentiality. Monitors the client for signs of escalating behaviors. Provides meaningful handoff communication to the next Veteran Assistant when relieved of duties. (i.e. end of shift, breaks, etc.) Documents accurate and timely observations on monitoring tools/forms/Client record as requested. Create and maintain a professional, caring, and personalized client experience. Proactively anticipate the needs of clients by learning their preferences, to ensure they feel valued and appreciated at all times. Respond to inquiries from employees, clients, and others as well as refers, when necessary to the appropriate person, official, or department Work closely with the intake process by scheduling appointments, inputting basic client information into EHR, and notifying Service Navigator of scheduled intakes. Document all encounters with individuals, whether enrolled in VLP Programs or seeking information, in organizational EHR. Knowledge, Skills and Abilities Strong interpersonal skills. Ability to manage multiple priority projects. Take initiative and handle a variety of activities concurrently in fast-paced environment. Ability to meet deadlines along with attention to details a must. Excellent written and verbal skills. Progressive skills in crisis intervention and conflict resolution. Self-directed, flexible with strong problem-solving abilities. Ability to work independently and as a team member. Presentation skills along with professional behaviors, attitude and appearance. Proficient knowledge of Microsoft Office Suite. Ability to support the organization's mission along with sensitivity of cultural and workplace harmony. Experience and Education Highschool diploma required. First Aid-CPR preferred. De-escalation training preferred. Medical observer training preferred. FBI, Act 33 and 34 clearances. Salary $15.00 - $18.00 hr Part time Location : Pittsburgh, Pa

Job Description SUMMARY: Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents. DUTIES & RESPONSIBILITIES: Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Accurately reports information to the Office Manager, as well as the Accounting Department. Collects, types and processes advertisements for newspapers and television (Showcase of Homes) in conjunction with the Marketing department. Orders installation and removal of signs, as well as maintains office sign inventory. Accurately maintains the Lock Box inventory and logs. Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents. Processes checks for funds involved in real estate transactions. Processes documents for new agents, including dues, board fees and applications. Updates real estate transaction data into computer system. Answers telephone and greets visitors. Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner. May perform other duties as assigned. Transaction Support: Process earnest money and commission check deposits Co-ordinate and process files in conjunction with the TC team KNOWLEDGE, SKILLS & ABILITIES REQUIRED: Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers. Must possess exemplary customer service skills. Ability to communicate professionally in oral and written fashion. Must possess strong clerical, statistical and administrative skills. Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, and Outlook. Must be able to type with accuracy. Prior experience in an office administrative role is preferred. High school diploma required; business school education desirable; Knowledge of basic accounting, bookkeeping and computer skills required. Ability to work independently on confidential material Must possess good judgment and problem solving skills. Ability to maintain skills required through training offered by the company or outside sources. HowardHanna.com Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees. Powered by JazzHR 0naxPlenBO

Administrative Assistant II needs 3 - 5 years administrative experience. Administrative Assistant II requires: Experience with Shipping, courier contracts Associate degree in Business desired. Ability to type a minimum of 50 wpm accurately. Computer skills to include: word processing, spreadsheet, desktop publishing and database applications. Ability to work independently. Good organizational skills with attention to detail. Ability to handle multiple tasks and prioritize workload accordingly. In-depth knowledge of company procedures and policies in order to perform a wide variety of administrative support without prior clearance. Interpersonal skills to effectively communicate with both internal and external customers. Administrative Assistant II duties: Clerical support Telephone support Word processing

Job Summary/Overall Objectives Responsible for implementation and maintenance of the information systems inclusive of paper, electronic and telecommunication methods. Provide and manage the daily clerical and administrative support to optimize workflow procedures in the office. Functions in a clerical role to ensure the efficient operation of the department by employing a wide range of business and information skills. Creates necessary documents, reports and presentations for department with attention to detail. Assists in education and training of the support staff with clerical standard work and new systems and procedures along with performance & continuous improvement initiatives. Support the department with management, office, and clinical personnel as well as working across Independence Health System departments with a team approach. Works with minimal direction and oversight, is communicative and a team player, is organized, and can prioritize readily while completing tasks timely. Position is the point of reference for all queries, requests or issues and will be an integral part of the departments workforce. Essential Job Functions * Answers phones, takes messages, answers question and handles inquiries within capacity. Redirects calls as needed. Interprets incoming messages and notifies leaders or appropriate staff of information requiring immediate attention. * Maintains filing systems as assigned and supports applicable software systems as required. * Prepares and disseminates correspondence, memos and forms. Transcribes and distributes letters, memoranda, statistical and information reports, and other documents when needed. * Performs duties associated with special project assignments. * Provides clerical support to various hospital and system wide committees. * Responds to and resolves administrative inquiries and questions. * Coordinates and schedules travel, meetings and appointments as needed. * Prepares meeting agendas and materials; arranges for meeting rooms and completes meeting minutes. * Maintains calendar appointments allowing maximum time efficiency. * Maintains office supplies and coordinates maintenance of office equipment. * Manages paperwork, scheduling, and communication/coordination with administrative staff/department managers. * Coordinates payroll functions and assists in staff scheduling as needed. * Works with manager to identify opportunities for department performance improvement and monitors activities. * Other duties as assigned. Competency and Experience [Knowledge, Skills and Abilities] Required Qualifications/Experience * High School Diploma, GED or higher level of education. * One (1) to three (3) years of experience in administrative role. * Strong leadership ability, good organizational skills, independent and critical thinking skills, sound judgment. * Strong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience. * Knowledge of basic office equipment. * Proficient in modern office practices and procedures. * Ability to multi-task and prioritize assignments with attention to detail. * Proficiency in Microsoft Office; Outlook, Excel, Word, and PowerPoint (additional software programs as needed). Preferred Qualifications/Experience * Associates Degree in related field. * Experience in Healthcare setting. * Completion of medical terminology course. * Completion of transcription course. License, Certification & Clearances * Act 34-PA Criminal Record Check from the PA State Police system Position Type/Expected Hours of Work * Incumbent will be scheduled based on operational need (rotate shifts, standby, on-call, etc.). * Travel may be expected locally between System locations. Equal Employment Opportunity Independence Health and its affiliated companies are Equal Opportunity Employers. It is their policy to prohibit discrimination of any type and to afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran status, or genetic information, or any other classification protected by law. Independence Health and its affiliated companies will comply with all applicable laws and regulations. Disclaimer This job description is not designed to contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. Moreover, duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Work Environment Effective March 2020 or during pandemic: goggles, face shield and mask are required according to CDC guidelines When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required. Essential - Absolute Necessity. Marginal - Minimal Necessity. Constantly - 5.5 to 8 hours or more or 200 reps/shift. Frequently - 2.5 to 5.5 hours or more or 32-200 reps/shift. Occasionally - 0.25 to 2.5 hours or 2-32 reps/shift. Rarely - Less than 0.25 hours or less than 2 reps/shift. Physical Condition Essential Marginal Constantly Frequently Occasionally Rarely Never Extreme Heat x Extreme Cold x Heights x Confined Spaces x Extreme Noise(>85dB) x x Mechanical Hazards x Use of Vibrating Tools x Operates Vehicle x Operates Heavy Equipment x Use of Lifting/Transfer Devices x Rotates All Shifts x x 8 Hours Shifts x 10-12 Hours Shifts x x On-Call x Overtime(+8/hrs/shift; 40/hr/wk) x x Travel Between Sites x Direct Patient Care x x Respirator Protective Equipment x Eye Protection x Head Protection (hard hat) x Hearing Protection x Hand Protection x Feet, Toe Protection x Body Protection x Latex Exposure x Solvent Exposure x Paint (direct use) Exposure x Dust (sanding) Exposure x Ethylene Oxide Exposure x x Cytotoxic (Chemo) Exposure x Blood/Body Fluid Exposure x Chemicals (direct use) Exposure x Mist Exposure x Wax Stripper (direct use) x Non-Ionizing Radiation Exposure x Ionizing Radiation Exposure x Laser Exposure x Physical Demands When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required. Essential - Absolute Necessity. Marginal - Minimal Necessity. Constantly - 5.5 to 8 hours or more or 200 reps/shift. Frequently - 2.5 to 5.5 hours or more or 32-200 reps/shift. Occasionally - 0.25 to 2.5 hours or 2-32 reps/shift. Rarely - Less than 0.25 hours or less than 2 reps/shift. Physical Condition Essential Marginal Constantly Frequently Occasionally Rarely Never Bending (Stooping) x x Sitting x Walking x x Climbing Stairs x Climbing Ladders x Standing x x Kneeling x x Squatting (Crouching) x Twisting/Turning x x Keyboard/Computer Operation x x Gross Grasp x x Fine Finger Manipulation x Hand/Arm Coordination x x Pushing/Pulling(lbs. of force) x x Carry x x Transfer/Push/Pull Patients x Seeing Near w/Acuity x x Feeling (Sensation) x x Color Vision x x Hearing Clearly x x Pulling/Pushing Objects Overhead x Reaching Above Shoulder Level x Reaching Forward x x Lifting Floor to Knuckle 10-20 x Lifting Seat Pan to Knuckle 5-10 x x Lifting Knuckle to Shoulder ### x Lifting Shoulder to Overhead ### x When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.

Start a meaningful career as a Life Enrichment Assistant with Tapestry Senior Living - Moon Township! Make a difference in someone's life every day. Join our vibrant team at Tapestry Senior Living of Moon Township, where you'll make a daily impact in the lives of our residents. Why Join Us? Personalized Care: Our philosophy of person-centered care impacts everything we do Competitive Pay: $15/hr Flexible Schedule: Day & afternoon shifts available | Rotating weekend and holidays Supportive Team: We believe in the importance of personal and professional growth Quick Hiring: Apply today and hear back within 48 hours What You'll Do: Design and lead fun, engaging programs that promote the physical, social, intellectual, and spiritual well-being of our residents Plan and facilitate daily activities, special events, and group programs Encourage resident participation and adapt activities to individual needs Foster a lively, inclusive community atmosphere Use your creativity to celebrate holidays, birthdays, and special moments Communicate regularly with residents, families, and staff What You'll Need: Must be 18 years or older High school diploma or GED required, college or related training a plus Experience planning and leading activities or events Previous experience working with senior adults strongly preferred To apply, please complete the required questionnaire. We accept applications on a rolling basis. We are an Equal Opportunity Employer and are committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, disability, medical condition, genetic information, marital status, veteran or military status, citizenship status, pregnancy (including childbirth, lactation, and related conditions), political affiliation, or any other status protected by applicable federal, state, or local laws. We are committed to providing an inclusive and accessible recruitment process. If you require accommodations during the interview process, please let us know. Reasonable accommodations will be provided upon request to ensure equal opportunity for all applicants. Applicants may be subject to a background check. Employees in this position must be able to satisfactorily perform the essential functions of the position. If requested, this organization will make every effort to provide reasonable accommodations to enable employees with disabilities to perform the position's essential job duties. As markets change and the Organization grows, job descriptions may change over time as requirements and employee skill levels evolve. With this understanding, this organization retains the right to change or assign other duties to this position.

Job DescriptionTUDI Mechanical Systems strives to be the business partner most admired for its people! We have been voted one of Pittsburgh's Top Workplaces for the past 15 years and named one of the best contractors on the East Coast by Air Conditioning, Heating and Refrigeration News. Administrative Assistant Job Summary: We are seeking a collaborative, reliable teammate with a positive attitude who is eager to support multiple departments and contribute to the overall success of the organization. Responsibilities: Prepare, review and send proposals to customers Generate purchase orders and initiate return requests Update and maintain customer opportunities in CRM Generate invoices and warranty letters Initiate Accounts Receivable calls for collection purposes Complete weekly payroll reports Provide administrative support across all departments as needed General bookkeeping and other administrative duties as required Our Ideal Candidate: Outstanding organizational and time management skills Strong communication and interpersonal skills Efficient in computer programs such as Excel, Word, Outlook and Salesforce Compensation & Benefits: Competitive compensation package, including bonus incentive program 100% company paid Family health insurance premiums Flexible Spending Account (FSA) with employer contribution 401(k) with company match & profit sharing Generous vacation policy with paid holidays Other Perks: Ongoing training and development Onsite fitness facility Various Employee and Family activities Opportunities to give back to the Community Founded in 1987, TUDI Mechanical Systems has grown into the premier mechanical, electrical and plumbing service contractor and trusted business partner in our defined market segment. Our ethics, strategies and business philosophies have led to consistent double-digit growth for the past 15+ years. At Tudi, we are committed to each other and our customers. We are raising the bar and changing the industry. Apply now to be part of this winning team. Powered by JazzHR mrj36wQ4sR