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  • Office Administrator

    Sat Plating

    Virtual assistant job in Troy, MI

    About the Company SAT Plating specializes in electroplating high-performance polymers and composites for the aerospace and defense industries. Our work helps customers build lighter, more efficient, and highly durable components for extreme environments. About the Role We are looking for a highly organized, detail-obsessed individual to join our team as an Office Administrator / Bookkeeper, with a strong emphasis on bookkeeping, accuracy, and administrative reliability. This role is ideal for someone who takes pride in precision, is dependable, and wants to be a key part of a growing manufacturing business. Responsibilities Office Administration & Bookkeeping Enter, reconcile, and review invoices and expenses in QuickBooks Online Assist with accounts receivable, accounts payable, and monthly financial reporting Maintain accurate customer and vendor records Manage employee records and serve as HR representative (15-20 employees total) Support payroll preparation and timesheet review Order office and production supplies, track spending, and manage general administrative tasks Shipping, Receiving & Order Support Create accurate packing slips and shipping documents Process inbound and outbound shipments, ensuring everything matches POs and customer specs Maintain inventory logs and reorder critical items proactively Other Responsibilities Provide backup support to the production team (light inspection or packaging) as needed Assist leadership with internal tracking tools, documents, and special projects Ensure confidential information is handled with discretion What We're Looking For Attention to detail - errors in invoices, shipping paperwork, or inventory cost time and money High personal accountability and strong work ethic - this is not a chaotic environment, but it requires focus and pride in your work Prior experience with QuickBooks, bookkeeping, or office management strongly preferred Proficiency in Microsoft Office (especially Excel) Comfortable working around a manufacturing floor when needed - may involve light liftin Compliance Note Due to our work with aerospace and defense programs, U.S. Citizenship or U.S. Permanent Residency is required. A background check will also be conducted. Qualified candidates may be asked to complete job screening test prior to interview. Benefits Health, Dental, and Vision insurance Paid holidays Paid Time Off Opportunity to grow with a small, close-knit team Location Requirements Must be able to reliably commute to Troy, MI 48084. Pay range and compensation package Pay: $20-$28 / hr
    $20-28 hourly 4d ago
  • Administrative Coordinator

    Gulla CPA

    Virtual assistant job in Troy, MI

    Gulla CPA is a rapidly growing CPA and advisory firm seeking a dedicated Super Admin to support firm operations, tax workflows, and client coordination. This role is essential in ensuring smooth communication, accurate information flow, and efficient tax processing so our CPAs and specialists can stay focused on high-level client work. The Super Admin plays a key role in maintaining workflow quality and keeping engagements on track from the moment a client submits documents to the final e-filing of tax returns. Role Summary The Super Admin manages tax processes, client communication, and firm technology to ensure that every engagement moves smoothly from start to finish. This role requires attention to detail, strong communication, and the ability to coordinate across multiple teams while maintaining compliance and accuracy. Key Responsibilities 1. Client Coordination and Information Gathering Communicate with clients to collect required tax and accounting documents Review submissions for completeness and accuracy before sending to the professional team Guide clients through secure document upload and electronic signature steps Track client responses and follow up to prevent bottlenecks or workflow delays 2. Tax Process and Workflow Support Stay fully knowledgeable about the firm's tax process, deadlines, and compliance requirements Work closely with tax preparers, reviewers, and partners to keep engagements on schedule Monitor workflow systems to ensure tasks progress from preparation → review → delivery Organize and maintain engagement files for audit readiness and team reference 3. Technology and Systems Management Maintain strong working knowledge of firm tools including: CCH Axcess AssureSign QuickBooks Online Other systems used for tax and accounting processes Ensure proper data entry and accurate digital records Support team members with basic system or client delivery issues Maintain updated templates, checklists, and digital filing structures 4. Finalization and E-Filing Confirm receipt of all required signatures and payments before finalizing returns E-file federal and state tax returns accurately and track acknowledgment receipts Save final signed copies, payment records, and e-file acknowledgments in secure storage Verify all deliverables are complete and filed according to firm policy Qualifications Experience in a tax, accounting, admin, or operations environment Strong organizational skills and attention to detail Excellent written and verbal communication skills Ability to manage multiple deadlines and follow structured processes Comfortable working with technology, digital workflows, and client portals Familiarity with CCH Axcess, AssureSign, QuickBooks Online, or similar systems (preferred) Ability to work independently while supporting a fast-growing team What We're Looking For A proactive problem-solver who keeps work moving Someone who values accuracy and organization A strong communicator who can coordinate between clients and internal teams A reliable team member who thrives in a growing, systems-driven firm What We Offer A role where your work makes a real impact on the success of the firm A collaborative culture that values reliability, initiative, and growth Competitive compensation based on experience PTO, holidays, 401(k), and health insurance for full-time employees A chance to grow alongside a firm that's scaling nationally Who We Are at Gulla CPAs & Advisors Since 2019, Gulla CPA has grown from a humble local firm to a trusted financial partner serving business owners across the U.S. and internationally. Our Mission: To empower business owners with financial clarity and proactive strategies so they can take control of their financial journey. We're a dynamic CPA and advisory firm offering: Accounting Tax Compliance Tax Advisory & Consulting Fractional CFO Services Ready to be the person who keeps everything running smoothly? Apply today and help us build something extraordinary.
    $34k-49k yearly est. 1d ago
  • Administrative Assistant (Direct Hire - Fully Onsite) #25481

    Blue Chip Talent 4.3company rating

    Virtual assistant job in Bloomfield Hills, MI

    Blue Chip Talent , in partnership with a commercial real estate investment organization, is seeking a skilled Administrative Assistant. This role is responsible for supporting ownership and internal teams, managing office tasks, and assisting with document preparation and tenant paperwork. Job Duties Provide general administrative support, including heavy typing and document formatting Manage calendars and appointments for ownership using Outlook Collaborate with accounting and finance teams on internal processes Assist with tenant contract preparation and property documentation Transcribe documents from dictation with high accuracy Answer and direct multi-line phone calls professionally Support light collections efforts as needed Maintain organized digital and physical filing systems Skills & Experience Required: Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Teams Strong written and verbal communication skills Excellent organizational and task management abilities Ability to work independently and handle multiple responsibilities Desired: Familiarity with lease agreements, contracts, or legal documentation Experience supporting real estate or property management operations *"Blue Chip Talent is an award-winning and woman-owned talent solutions provider based out of Bloomfield Hills, Michigan. For over 30 years, we've specialized in IT, Engineering, and Professional Services staffing-now serving clients in 37 states and counting. We connect the market's elite talent with top employers, pairing exceptional white-glove service with proven hiring results to drive innovation and fuel growth. We offer industry-leading benefits options and are proud to be an Equal Opportunity Employer (EOE) that values merit-based recruitment centered around technical ability, skillset, and alignment with our employing partners."*
    $28k-37k yearly est. 16h ago
  • Administrative Assistant

    Altair 4.6company rating

    Virtual assistant job in Ann Arbor, MI

    Department Administrator Assistant-Japanese language skills required. Our client in Saline, MI is looking for a Department Administrator Assistant. This is a contract position. What You Will Do: Our Client is looking for a highly motivated and customer service focused Departmental Administrative Assistant for our Systems & Electronics Planning Division. The primary responsibility of this role is to provide administrative support to the Division Vice President, Executive Team, and Departments. Your contributions will support our mission to deliver world-class electronics systems to our customers. Responsibilities: Provide comprehensive administrative support to the Division Vice President including schedule management, travel arrangements, support of visitors, preparation of documents/materials/correspondence, coordination of division level meetings/events, tracking and reporting status of projects/activities, etc. Provide administrative support to the Division's Executive Team and Departments including travel arrangements, coordination of department level meetings/events, leading safety & 4S activities, onboarding/offboarding, etc. Manage multiple activities/requests simultaneously with self-motivation, resourcefulness, and prioritization to achieve deadlines and output expectations. Organize, maintain, and create electronic and physical files/documents ensuring confidentiality and compliance. Utilize Microsoft 365 tools to manage storage, sharing of information, and document creation. Assist with budget planning, tracking, accruals, and processing of invoices/expenses. Timely and accurate submission of expense reports and invoices with strong knowledge of policies, processes, and necessary systems to ensure compliance. Create and update reports and visualization tools to simplify complex data for easy understanding. Conduct independent research and obtain information for complex reports and special assignments. Develop, standardize, and continuously improve the processes necessary for your work and function of the Division. Maintain network and knowledge necessary to act as a resource for general administrative support to all members in the Division. Contact company personnel at all organizational levels to gather information in support of department & division operations. Manage ordering and organization of office supplies and equipment. Manage or coordinate small projects providing cost-effective solutions. Maintain division & department seating and organizational charts. Maintain division and department SharePoint sites and access. Order non-general supply as needed and monitor non-general supplies budget and make recommendations to managers regarding purchase decisions. Provide language support and translation of meetings and documents between Japanese and English. Including coordination of travel and events within Japan. Handle special projects, and perform other duties as assigned. Basics: Must have Japanese language proficiency, Ariba Purchase Order systems experience, and strong MS EXCEL. 5+ years of experience providing administrative support to Department (GM level) or above. High school diploma or GED. Excellent communication and interpersonal skills, including demonstrated ability to collaborate effectively with a wide variety of stakeholders and members at all levels of the organization. Strong focus on customer service and demonstrated success working in teams. Ability to present concepts visually in graphs, tables, charts, and other methods. Proficiency with Microsoft 365 tools (Word, Excel, PowerPoint, SharePoint, Teams, OneNote, etc.). Candidates must successfully pass an Excel Test prior being submitted. Experience managing expenses and invoices including working knowledge of Ariba/SAP, Chrome River, and Time & Projects systems. Experience managing significant volume of design-in invoicing. Ability to maintain confidentiality of sensitive or proprietary information. Ability to be independent and a self-starter, managing time effectively. Proficient at managing multiple requests, prioritizing, and communicating status of progress. Must be able to accurately assess resources needed to complete tasks and escalate when priorities conflict. Able to remain composed during times of stress and demonstrate flexibility. Attention to detail and strong organizational skills in a dynamic environment. Proven success identifying and implementing changes to projects and processes to ensure continuous improvement. Ability to work on-site on a regular basis including overtime (up to ~10%) and limited travel as necessary How You Will Be Successful: Envision the Future Communicate Honestly and Broadly Seek Technology and Business “First” Embrace Diversity and Take Risks What We Offer: Competitive Salary Comprehensive Benefit Package 401(k) with matching contributions Paid Time Off Employee Discounts Free training on all Altair products Why Work with Us: Altair is a global technology company providing software and cloud solutions in the areas of data analytics, product development, and high-performance computing (HPC). Altair enables organizations in nearly every industry to compete more effectively in a connected world, while creating a more sustainable future. With more than 3,000 engineers, scientists, and creative thinkers in 25 countries, we help solve our customer's toughest challenges and deliver unparalleled service, helping the innovators innovate, drive better decisions, and turn today's problems into tomorrow's opportunities. Our vision is to transform customer decision making with data analytics, simulation, and high-performance computing. For more than 30 years, we have been helping our customers integrate electronics and controls with mechanical design to expand product value, develop AI, simulation and data-driven digital twins to drive better decisions, and deliver advanced HPC and cloud solutions to support unlimited idea exploration. To learn more, please visit altair.com Ready to go? #ONLYFORWARD At our core we are explorers; adventures; pioneers. We are the brains behind some of the world's most revolutionary innovations and are not only comfortable in new and unchartered waters, we dive headfirst. We are the original trailblazers that make the impossible possible, discovering new solutions to our customer's toughest challenges. Altair is an equal opportunity employer. Our backgrounds are diverse, and every member of our global team is critical to our success. Altair's history demonstrations a belief that empowering each individual authentic voice reinforces a culture that thrives because of the uniqueness among our team.
    $31k-38k yearly est. 16h ago
  • Administrative Assistant

    Harvard Resource Solutions LLC

    Virtual assistant job in Oakland, MI

    We were recently engaged in a new search for an Office Administrator on a direct hire basis for our client in Oakland County. Title: Office Administrator Working Arrangement: In office Hours: 8:00am - 5:00pm or 7:00am - 4:00pm Salary Range: 50K- 60K ( Salary depending upon experience and education) Responsibilities for the Office Administrator • Key Responsibilities Track and maintain subcontractor insurance certificates, ensuring compliance before payment release. Manage the circulation, filing, and organization of documents across internal departments. Oversee office filing systems and handle incoming/outgoing mail. Submit Notices of Commencement and prepare permit applications (building, gas, electric), including coordinating drawings. Reconcile company credit card statements and match receipts. Maintain office and kitchen supply inventory; manage printer/plotter/scanner supplies. Answer phones, schedule weekly meetings, and provide general administrative support. Prepare subcontractor waivers for construction draws and distribute documents for bidding. Conduct research using city assessor and building department resources. Draft letters, memos, and other correspondence as needed. Qualifications Construction industry experience strongly preferred. Ability to read and interpret documents with intermediate proficiency. Strong basic math, critical thinking skills. Proficiency in MS Office, PDF Education: High school diploma + 5+ years construction experience.
    $29k-38k yearly est. 4d ago
  • Cafe Assistant

    Tyler Technologies 4.3company rating

    Virtual assistant job in Troy, MI

    Responsibilities: * Assist with food preparation and stocking as directed by café supervisor * Prepare breakfast, lunch, and catering items according to the day's plan * Ensure that the café is set up in the morning and broken down correctly at the end of each day and that the space is clean, stocked, organized, and inviting at the end of each day * Assist with the purchase of food and supplies * Provide excellent customer service * Assist in the maintenance of the drinks and coffee station * Delivering food according to the planned schedule * Stock all items as needed throughout the day * Put away the new inventory in a timely manner * Maintain a clean environment * Help with other areas of the café as needed Qualifications: * High school diploma or equivalent * Customer service experience required * Experience in a food service required * Prepare a large volume of food in a short time frame * Ability to multitask in a fast-paced environment
    $27k-53k yearly est. Auto-Apply 29d ago
  • Intervention Assistant

    Warren Woods Public Schools 3.9company rating

    Virtual assistant job in Warren, MI

    Monday - Friday 5.5 Hours per day QUALIFICATIONS: Meet the following requirements to be highly qualified: Completed two years of study at an institute of higher learning OR Associates degree OR Passed WorkKeys test Ability to work successfully with young children to improve their learning Ability to: Keep accurate records Work with others and take directions Keep information confidential Solve problems Communicate accurately and appropriately Interest in assessment of learning Flexible and open to new experiences Experience working with young children preferred JOB RESPONSIBILITIES: Participate as active member of Building Intervention Team Administer assessments to students Work directly with student on prescriptive programming provided by the classroom teacher or building principal. Provide feedback concerning student progress Gather and prepare materials used with their intervention students Maintain a daily activity log Cooperate in building initiates as designed by principal and District Intervention Manager Any other duties as assigned by building Principal PERFORMANCE EVALUATION Job performance is evaluated annually in accordance with the policy provisions and contractual agreements adopted by the Warren Woods Public Schools Board of Education. WORKING CONDITIONS: Language Skills - Ability to read, analyze, and interpret documents. Ability to write, correspondence. Ability to effectively present information and respond to questions from administrators, staff, parents and students. Mathematical and Reasoning Skills - Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Physical Demands - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. An Intervention Assistant works within a office setting and move about as needed. The job typically requires minimal physical exertion; individuals in this position may be on their feet throughout the workday. The person in this position needs to occasionally move about inside the office and building. In addition, the person may need to occasionally push or lift equipment or boxes. The employee may need to travel to other buildings occasionally. The employee will need specific vision abilities to perform office work. The employee may be required to meet multiple demands from several people and interact with the public and other staff. Work Environment - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderate to loud. Duties are performed primarily indoors. The information contained in this is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization. DISTRICT POLICY In compliance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, and the Elliott-Larsen Civil Rights Act of 1977, it is the policy of the Warren Woods School District that no person shall, on the basis of race, color, religion, national origin or ancestry, gender/sex, age, disability, height, weight, or marital status be excluded from participation in, be denied the benefits of, or be subjected to discrimination during any program or activity or in employment. For information, contact **************. Inquiries related to discrimination on the basis of disability should be directed to: Stacie Sward, 504 Coordinator, 12900 Frazho Rd., Warren, MI 48089. **************, ******************. Direct all other inquiries related to any other discrimination to: Stacey Denewith-Fici, Superintendent, 12900 Frazho Rd., Warren, MI 48089. **************, ******************.
    $26k-32k yearly est. 60d+ ago
  • Administrative Assistant

    Neighborhood Service Organization Inc. 3.9company rating

    Virtual assistant job in Detroit, MI

    Administrative Assistant
    $34k-41k yearly est. Auto-Apply 18d ago
  • Enforcement and Removal Assistant (OA)

    Department of Homeland Security 4.5company rating

    Virtual assistant job in Detroit, MI

    Organizational Location: These positions are located in the Department of Homeland Security, U.S. Immigration and Customs Enforcement, Enforcement and Removal Operations (ERO), in multiple locations specified in this announcement. Note: The duty location extended at the final job offer will be based on the needs of the agency, availability of positions, and funding. Summary Organizational Location: These positions are located in the Department of Homeland Security, U.S. Immigration and Customs Enforcement, Enforcement and Removal Operations (ERO), in multiple locations specified in this announcement. Note: The duty location extended at the final job offer will be based on the needs of the agency, availability of positions, and funding. Overview Help Accepting applications Open & closing dates 10/27/2025 to 12/31/2025 Salary $34,454 to - $49,927 per year The salary range shown is for base salary only, actual salary will be determined based on the duty location of the selectee. Pay scale & grade GS 5 - 6 Locations Many vacancies in the following locations: Anchorage, AK Birmingham, AL Gadsden, AL Mobile, AL Show morefewer locations (185) Montgomery, AL Fayetteville, AR Fort Smith, AR Little Rock, AR Texarkana, AR Eloy, AZ Florence, AZ Phoenix, AZ Tucson, AZ Yuma, AZ Adelanto, CA Bakersfield, CA Calexico, CA Camarillo, CA El Centro, CA Fresno, CA Los Angeles, CA Morgan Hill, CA Redding, CA Sacramento, CA San Bernardino, CA San Diego, CA San Francisco, CA Santa Ana, CA Santa Maria, CA Stockton, CA Alamosa, CO Aurora, CO Centennial, CO Craig, CO Durango, CO Florence, CO Frederick, CO Grand Junction, CO Hartford, CT Dover, DE Fort Myers, FL Jacksonville, FL Miami, FL Miramar, FL Orlando, FL Plantation, FL Pompano Beach, FL Stuart, FL Tallahassee, FL Tampa, FL Atlanta, GA Folkston, GA Lumpkin, GA Savannah, GA Tamuning, GU Honolulu, HI Cedar Rapids, IA Des Moines, IA Sioux City, IA Boise, ID Idaho Falls, ID Twin Falls, ID Broadview, IL Chicago, IL Rock Island, IL Indianapolis, IN Wichita, KS Bowling Green, KY Louisville, KY Alexandria, LA Baton Rouge, LA Jena, LA Lafayette, LA New Orleans, LA Oakdale, LA Winnfield, LA Burlington, MA Baltimore, MD Salisbury, MD Scarborough, ME Detroit, MI Fort Snelling, MN Grand Rapids, MN Kansas City, MO Saint Louis, MO Strafford, MO Gulfport, MS Pearl, MS Billings, MT Cary, NC Charlotte, NC Greensboro, NC Hendersonville, NC Wilmington, NC Grand Forks, ND Grand Island, NE North Platte, NE Omaha, NE Manchester, NH Elizabeth, NJ Mount Laurel, NJ Newark, NJ Albuquerque, NM Chaparral, NM Las Cruces, NM Roswell, NM Las Vegas, NV Reno, NV Batavia, NY Buffalo, NY Central Islip, NY Champlain, NY Malta, NY New York, NY Brooklyn Heights, OH Cincinnati, OH Westerville, OH Oklahoma City, OK Tulsa, OK Eugene, OR Medford, OR Portland, OR Lords Valley, PA Philadelphia, PA Philipsburg, PA Pittsburgh, PA Williamsport, PA York, PA Aguadilla, PR Guaynabo, PR Warwick, RI Charleston, SC Columbia, SC Greer, SC Sioux Falls, SD Chattanooga, TN Knoxville, TN Nashville, TN Alvarado, TX Amarillo, TX Anson, TX Athens, TX Austin, TX Big Spring, TX Conroe, TX Corpus Christi, TX Dallas, TX Del Rio, TX Edinburg, TX El Paso, TX Harlingen, TX Houston, TX Huntsville, TX Karnes City, TX Laredo, TX Livingston, TX Los Fresnos, TX Lubbock, TX Memphis, TX Midland, TX Pearsall, TX Pecos, TX Pflugerville, TX Raymondville, TX San Angelo, TX San Antonio, TX Taylor, TX Waco, TX Ogden, UT Orem, UT Saint George, UT West Valley City, UT Bowling Green, VA Chantilly, VA Harrisonburg, VA Norfolk, VA Richmond, VA Salem, VA Charlotte Amalie, VI Saint Thomas, VI Saint Albans, VT Ferndale, WA Richland, WA Seattle, WA Tacoma, WA Yakima, WA Milwaukee, WI Charleston, WV Cheyenne, WY Remote job No Telework eligible No Travel Required Occasional travel - You may be expected to travel for this position. Relocation expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Competitive Promotion potential 8 Job family (Series) * 1802 Compliance Inspection And Support Supervisory status No Security clearance Other Drug test Yes Position sensitivity and risk Moderate Risk (MR) Trust determination process * Credentialing * Suitability/Fitness Financial disclosure No Bargaining unit status No Announcement number OPM-ERO-12821413-DHA-JS Control number 848932400 This job is open to Help The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Career transition (CTAP, ICTAP, RPL) Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants. Clarification from the agency These positions will be filled through the Office of Personnel Management's Direct Hire Authority for the occupation and is open to all U.S. citizens. Duties Help As an Enforcement and Removal Assistant (OA), at the full performance level you will perform a variety of duties, such as: * Researching detainee history using multiple sources to establish identity/citizenship and manage detained and non-detained dockets. * Providing administrative support to managers, supervisors, or staff members by assisting in the day-to-day management of the office's activities. * Summarizing and tabulating detainee information from various reports and utilizing a variety of databases and automated systems. * Generating and verifying detainee reports, encounters, charging documents, studies, data quality and create and revise spreadsheets charts, graphs, and presentations. * Exercising quality control over bond paperwork. Requirements Help Conditions of employment * You must be a U.S. citizen to apply for this position. * You must successfully pass a background investigation. This may include a credit check, a review of financial issues, as well as certain criminal offenses and illegal use or possession of drugs. * Selective Service: Males born after 12/31/59 must be registered or exempt from Selective Service (see ********************* * One-year probationary period may be required. * A pre-employment drug test will be required. * If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application. * DHS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. * All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. * Incentives may be authorized; however, this is contingent upon funds availability. * License required: No * Pre-employment physical required: No * Qualification requirements must be met for those applications submitted by each cut-off date. * Complete the initial online assessments and USA Hire Assessment, if required. Qualifications You must demonstrate you meet the Minimum Qualification Requirements and the Typing Requirement as noted below. Minimum Qualifications for GS-05 Specialized Experience: You must have at least one year of specialized experience equivalent to the GS-04 level in the Federal service that included experience such as: * Performing recordkeeping and reporting. * Compiling, maintaining, and updating automated records. * Responding to requests for procedural information. OR Education substitution: You must have successfully completed four years of education above high school in any field for which high school graduation or the equivalent is the normal prerequisite. This education was obtained in an accredited business, secretarial or technical school, junior college, college, or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. OR Combination of Education and Experience: You must have an appropriate combination of successfully completed post-high school education and experience to meet the total qualification requirements for the GS-05 grade level. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. This will be calculated using your resume and unofficial transcripts or a list of courses/course hours submitted with your application Minimum Qualifications for GS-06 Specialized Experience: You must demonstrate at least one year of specialized experience equivalent in difficulty and responsibility to the GS-05 level in the Federal service that included experience such as: * Processing individuals arrested or detained by law enforcement officials (e.g., booking and property inventory procedures). * Performing file searches and assembling documentation. * Responding to routine requests and issues regarding legal or law enforcement policies, practices and procedures. Typing Requirement In addition to meeting the minimum qualification requirements, you must show possession of the ability to type at least 40 words per minute based on a 5-minute sample, with three or fewer errors. You may self-certify your proficiency in the Occupational Questionnaire. All qualification requirements must be met by the cutoff dates listed under additional information. Qualification claims will be subject to verification. Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. NOTE: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education If you are claiming education as any part of your qualifications for this position, you must submit an official transcript, unofficial transcript, or a list including courses, grades earned, completion dates, and quarter and semester hours earned. Special Instructions for Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. Failure to provide such documentation with your application will result in lost consideration. For further information, visit: ************************************************************************** Additional information THIS IS AN OPEN CONTINUOUS ANNOUNCEMENT. Applicants will be referred periodically throughout the announcement period based on the schedule below. * 1st Cut-off on 11/01/2025 * 2nd Cut-off on 12/01/2025 * Final Cut-off on 12/31/2025 Salary: The salary range indicated in this announcement will be adjusted to include locality payment for selected duty location. General Schedule locality pay tables may be found under Salaries & Wages. Promotion Potential: When promotion potential is shown, the agency is not making a commitment and is not obligated to provide future promotions to you if you are selected. Future promotions will be dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and administrative approval. Background Investigation: To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet these standards, all selected applicants must undergo and successfully obtain and maintain a background investigation for Public Trust as a condition of placement into this position. This may include a credit check, a review of financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs. Pursuant to Executive Order 12564, and the DHS Drug-Free Workplace Plan, ICE is committed to maintaining a drug-free workplace and, therefore, personnel in safety- or security-sensitive positions (testing designated positions) are subject to random drug testing. Moreover, other drug testing of employees (e.g., reasonable suspicion drug test) may be conducted in order to ensure a safe and healthy work environment. All applicants tentatively selected for employment at ICE are subject to pre-employment drug testing and a final offer of employment is contingent upon a negative drug test result. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. (https://appsupport.usastaffing.gov/hc/en-us/sections/**********9652-Reasonable-Accommodation-Information) Expand Hide additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Benefits: DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more. A student loan repayment incentive may be available, in which case a service agreement will be required. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How you will be evaluated You will be evaluated for this job based on how well you meet the qualifications above. You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): * Flexibility * Integrity/Honesty * Interpersonal Skills * Reading Comprehension * Reasoning * Self-Management Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration. To preview the assessment questionnaire, click the following link: ******************************************************** Direct Hire Authority: These positions will be filled through the Office of Personnel Management's Direct Hire Authority. The "Rule of Three", Category Rating and Veterans Preference will not apply to this vacancy. For more information on Direct Hire Authority, please see: OPM Direct Hire Fact Sheet. Veterans: Although the Direct Hire Authority permits hiring without regard to Veterans Preference, applicants who are eligible for Veterans Preference are still encouraged to include that information in their application and submit supporting documentation (i.e. DD-214, or other substantiating documents). View information on veterans' preference. Career Transition Assistance Program: This program applies to Federal service employees whose positions have been deemed surplus or no longer needed, or employees who have been involuntarily separated from a Federal service position within the competitive service. To receive selection priority for this position, you must: 1) meet eligibility criteria for CTAP or ICTAP; 2) be rated well-qualified for the position; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. Well-Qualified includes those applicants whose knowledge, skills, and abilities clearly exceed the minimum qualification requirements for the position. For information on eligibility criteria and required documentation, go to: ************************************************************ Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Benefits: DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more. A student loan repayment incentive may be available, in which case a service agreement will be required. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required documents Required Documents Help To apply for this position, you must submit a complete Application Package which includes: 1. Your resume showing relevant experience, education and training. Work experience must include: job title, duties, employer's name, employer's telephone number, employer's address, starting and ending dates (MM/YY), hours worked per week, and indicate whether or not we may contact your current supervisor. Limit your resume to two pages. Only resumes 2 pages in length will be accepted to determine eligibility and qualifications. For more information, view the following link. USAJOBS Help Center - Update your resume now so it meets new resume requirements 2. Other supporting documents (only submit if applicable to you): * Are you qualifying based on education? Submit a copy of your college transcript (unofficial is acceptable) or a list of coursework with hours completed. * Are you a veteran entitled to preference? Submit Member Copy 4 of your DD-214 or other (Certificate of Release or Discharge from Active Duty) or notice form. Those applying for 10-Point preference must fill out the SF-15 and provide an official document dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, and/or any other associated documentation based on your preference. If applying based on eligibility under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces that you will be discharged or released from active duty within 120 days from the date on the certification. This must indicate your dates of service, your rank, and confirm that you will be separated under honorable conditions. * Are you claiming special priority selection rights under the Career Transition Assistance Program (ICTAP/CTAP)? If so, submit all of the following: * A copy of your RIF separation notice, notice of proposed removal for failure to relocate, notice of disability annuity termination, or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement; * A copy of your most recent SF-50 "Notification of Personnel Action'', noting your positions, grade level, and duty location; * A copy of your latest performance appraisal including your rating; and * Any documentation from your agency that shows your current promotion potential, if applicable. * Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: * Position title; * Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee); * Agency; and * Beginning and ending dates of appointment. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
    $34.5k-49.9k yearly 45d ago
  • Finn's Assistant

    Dogplanet

    Virtual assistant job in Ferndale, MI

    About Dog Planet: Here at Dog Planet, we love dogs. I think it's safe to say that dogs are single-handedly the reason there is any joy in the world. With that being said, we'd love for you to join our efforts in becoming the one thing this universe needs most -- a world of dogs. About you: Must love dogs Comfortable with dogs of all shapes, sizes, and temperaments Open availability to join a ficticious (but dreamy) career path About the job: Pet dogs Give baths Train basic commands like sit, stay, shake, down You'll have no sense of personal space or boundaries, like, ever again What you'll need: Approximately 1,346,674,000 Lint Rollers. A few dozen pallets of them should do
    $30k-86k yearly est. 60d+ ago
  • Cafe Assistant/Prep Cook

    Theoxfordcenter

    Virtual assistant job in Brighton, MI

    Are you a novice cook who enjoys working in the kitchen, and/or do you have experience working in the food service industry? Do you possess good knife skills and are you familiar with kitchen equipment? Are you seeking a full-time work schedule of 7:00 AM - 3:00 PM Mon-Fri? Are you looking for a company that fosters a stimulating environment that allows its team members to provide amazing experiences for all our guests? If so, this opportunity may be for you! THE COMPANY: The Oxford Center (TOC) offers a synergistic approach to ABA therapy and holistic healthcare in a family-oriented culture. Our vision is driven by our mission and our values. We are tenacious about serving others; we practice research driven and individualized care; we are givers of hope, joy, and encouragement; we attack the day with enthusiasm; and we share our passion for recovery. The Oxford Center…where healing begins. THE POSITION: Cafe Assistant / Prep Cook - Brighton - Full-time - Monday-Friday 7:00 AM - 3:00 PM (No evenings or weekends) Seeking a Cafe Assistant / Prep Cook to join our growing Culinary Operations team. The ideal candidate will have experience working in the food service industry in either restaurant, hotel, country club, catering, medical facility food service, or fast-food service. Duties/Responsibilities: Assist in all areas of the TOC Village shops which include our coffee house, smoothie shop, and cafe. Some of these duties include taking guests' orders, preparing food, and operating a sales register. Self-starter and able to work independently. Prepare food for special dietary needs such as gluten free, dairy free, and vegan. Possess good knife skills and familiar with kitchen equipment. Take inventory of foods and supplies. Skills/Abilities: Knowledgeable working with gluten and dairy-free nutrition preferred but not required Experience working with special dietary needs preferred but not required Desire to serve others Exceptional customer service Exceptional communication skills Compassionate and kind demeanor Able to multitask Education and Experience: Serv-Safe Allergen Certification preferred by not required Serv-Safe Certification preferred but not required 1+ year work experience in the food service industry High School Diploma or GED WHAT WE OFFER: Family-oriented work environment with an open-door policy Growth opportunities Vacation and Holiday pay Full benefits including medical, dental, vision, company-paid short-term disability and life insurance, 401k Competitive pay based on experience Employee childcare services discount at our affiliate company, The Monarch Center for Child Development, conveniently located opposite our campus The Oxford Center...where healing begins We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
    $29k-83k yearly est. Auto-Apply 60d+ ago
  • Administrative Assistant I

    Freudenberg Medical 4.3company rating

    Virtual assistant job in Howell, MI

    Working at Freudenberg: We will wow your world! Responsibilities: Provide administrative support (data entry, filing, record retention, supply orders, reports, coordination of appointments, meetings and visitors, as well as telephone coverage) for Corporate and CTUSA departments, as well as back up and administrative assistance to the Manager, Global Administration. Coordinates meetings: agenda, invitations, equipment and room reservations, ordering supplies, serving, and cleaning up lunches. Coordinates international and domestic travel arrangements and schedule accommodations for training groups or individuals that visit CTUSA, local hotels/transportation, prepares and distributes travel itineraries and agendas, as well as any miscellaneous arrangements. Maintain contract/agreements, contract templates, signature processing, and corresponding databases to control accuracy, and follow data privacy / record retention policies. Maintain and organize Corporate and Admin information/communication via the company intranet, shared files, and announcements. Maintain inventory and organization of administrative and special project supplies (including laboratory, catering, holiday, celebration, redesigns and building/furniture orders, etc.). Back up support to the Global Admin team when needed, as well as special projects from Manager. Qualifications: 3+ years administrative support experience. Bachelor's degree, preferred. Tech savvy in Microsoft Office and SharePoint, with experience using Adobe or other creative programs. Critical thinking skills to manage and organize multiple priorities and projects at once, demonstrating the ability to be flexible and reliable with assignments that require a high level of urgency and diplomacy. Ability to handle highly confidential and sensitive information without compromising security. Strong attention to detail in writing and communication skills. The Freudenberg Group is an equal opportunity employer that is committed to diversity and inclusion. Employment opportunities are available to all applicants and associates without regard to race, color, religion, creed, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity or expression, national origin, ancestry, age, mental or physical disability, genetic information, marital status, familial status, sexual orientation, protected military or veteran status, or any other characteristic protected by applicable law. Chem-Trend Limited Partnership
    $28k-37k yearly est. Auto-Apply 29d ago
  • Fifth Avenue Club Assistant

    Saks & Company 4.8company rating

    Virtual assistant job in Troy, MI

    is All About As the Fifth Avenue Club Assistant, you are client focused and take initiative to resolve problems. You seek out responsibilities and follow through on all projects and tasks. You also possess strong organizational skills and demonstrate attention to detail. Who You Are: A towering strength at winning over an audience with their perspective A thought leader, capable of creating a breakthrough strategy or transformative approach the most complex challenges A thought leader, trusted for inventive and game changing ideas to even the most complex challenges, constantly seeks improvement and new ways to do things by challenging convention You Also Have: Retail Experience Required Available to work a flexible schedule that can include nights and weekends Always portrays a professional and polished demeanor demonstrating confidence and a positive attitude Has the ability to interact professionally and respectfully with people As The Fifth Avenue Club Assistant, You Will: Have the ability to continue client relationships and address all client needs when consultant is not available, acts as a liaison between client and consultant Utilize good time management and prioritizes daily tasks Be computer literate and systems savvy Ad hoc responsibilities as needed Your Life and Career at SFA: Be a part of a team of disruptors focused on stores and redefining the luxury experience. Exposure to rewarding career advancement opportunities, from retail to supply chain, to digital or corporate A culture that promotes a healthy, fulfilling work/life balance Benefits package for all eligible full-time Associates (including medical, vision and dental) An amazing Associate discount Salary and Other Compensation: The starting hourly rate for this position is between $16.24-20.30 per hour. Factors which may affect starting pay within this range may include market, skills, experience and other qualifications of the successful candidate. Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, basic life insurance, supplemental life insurance, disability insurance, and a variety of additional voluntary benefits (such as critical illness, hospital and accident insurance). It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Thank you for your interest in SFA. We look forward to reviewing your application. SFA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, SFA complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. SFA welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodations are available upon request in relation to the materials or processes to be used.
    $16.2-20.3 hourly Auto-Apply 19d ago
  • Administrative Assistant

    Apidel Technologies 4.1company rating

    Virtual assistant job in Detroit, MI

    Job Description Handles phone calls, transferring calls appropriately, taking messages, and responding to emails and patient complaints. Performs front desk duties to include greeting customers and accepting deliveries. Complete spreadsheets. Skills: Required Skills & Experience: Previous clerical and/or retail experience. Preferred Skills & Experience: N/A Education: Required Education: HS Diploma or G.E.D. Preferred Education: Associates degree or Bachelors Degree. Required Certification & Licensure: N/A Preferred Certification & Licensure: N/A
    $29k-37k yearly est. 26d ago
  • Fabricator Assistant

    Lee MacHinery Movers Inc.

    Virtual assistant job in Pontiac, MI

    Onsite This is an onsite position that requires the selected candidate to be onsite 5 days per week in Pontiac, Michigan. About Us Lee Machinery Movers (LMM) has been a trusted partner for over 30 years, specializing in the installation and relocation of industrial machinery. From single machine moves to large-scale plant relocations, we excel in managing complex projects under the most demanding conditions. Our expertise, commitment to innovation, and unwavering focus on quality and safety have earned us a reputation as industry leaders in machinery moving and industrial solutions Position Summary We are seeking a Fabrication Assistant who will play an integral role in supporting the fabrication and manufacturing processes within a workshop or industrial setting. You will work closely with an experienced fabricator to assist with various tasks, contributing to the efficient production of fabricated components or products. Your role is vital in ensuring quality, safety, and productivity in the fabrication process. Key Responsibilities Assist fabricator leads with setup, material preparation, and cleanup. Operate basic fabrication related to power tools and machinery (grinders, saws, drills, punches, etc.). Assist with the preparation of components and assemblies of an upcoming project (Measure, cut, drill, fit, etc.) Maintain cleanliness and organization of the shop floor and fabrication areas. Read and interpret drawings, blueprints, and technical specifications. Required Qualifications A high school diploma or equivalent is required. Experience with MIG, TIG, or ARC welding is a plus. Basic knowledge of raw material composition and product types (stainless steel, aluminum and carbon steel channels, angles, beams, flats, and tubes). Basic mechanical knowledge and an interest in fabrication processes. Ability to perform physically demanding tasks, including lifting heavy materials, standing for extended periods, and working in various positions. Effective teamwork and communication skills to collaborate with fabricators, technicians, and other workshop personnel. Commitment to following safety procedures and guidelines to prevent accidents and injuries. Meticulous attention to detail to follow instructions accurately. Basic problem-solving skills to address minor issues or adjustments in the fabrication process. Benefits Participation in the Lee Machinery Movers Employee Stock Ownership Program Company paid Health Insurance with an HSA option 401(k) with a Safe Harbor matching program Paid Time Off Explore our website to learn more about our projects, our team, and the exciting career opportunities that await you at Lee Machinery Movers. Join us in moving industries forward, one project at a time!
    $29k-85k yearly est. Auto-Apply 10d ago
  • Brewery Assistant

    Granite City 3.6company rating

    Virtual assistant job in Troy, MI

    This position is primarily responsible for producing wort and maintaining brewing equipment and facility. Primary Job Responsibilities: * Complete brewing process in a safe and efficient manner. This includes, but is not limited to, milling, mashing, and lautering, wort boiling, cooling and transferring to Storage vessels. * Repair brewery equipment with assistance from other Brewhouse employees. * Completion of daily cleaning and maintenance checklists * Aid with yeast propagation following Company's process. * Maintain cleanliness of all areas in the brew house. * Work with Lab Technician to ensure our product meets our standards of the highest quality. * Maintaining the use of standard operating procedures unless otherwise instructed. * Communicate regularly and efficiently with Granite City staff. * Maintain inventory as needed. Report any low levels of inventory to your supervisor when necessary. * Arrive to each shift on time with a positive attitude. * Complete all necessary paperwork accurately and on time. * Perform others duties as assigned. Requirements: * Strong planning and project management skills with the ability to work well under pressure and to manage multiple projects with excellent attention to detail. * Excellent interpersonal, oral, and written communication skills. * Passion and commitment for brewing. * Able to lift heavy objects (empty kegs, 50 pound malt bags, etc.) above five feet in height * Frequently * Standing for extended periods * Able to enter and exit brewery vessels for cleaning and inspection * Work in environments of 32 to 100 degrees Fahrenheit * Able to understand MSDS and handle chemicals utilized in the brewery * Able to multi-task and work both unsupervised and as part of a team Educational Requirements: * High School Degree or Equivalent * Brewing experience preferred , but not required * Valid Driver's License * Must be able to pass a Motor Vehicles Records background check * Must be able to work a flexible schedule of nights, days, weekends and holidays
    $20k-26k yearly est. 53d ago
  • Onsite Administrative Assistant

    AAM Brand 4.7company rating

    Virtual assistant job in Milford, MI

    Primarily responsible for providing all assistance to the Community Manager and residents at an on-site property which includes daily customer service to homeowners and HOA board members. Perform a wide spectrum of administrative duties that are essential to successfully enforcing community Covenants, Compliance & Regulations (CC&R's), provides administrative support and other tasks as directed to On-site Community Manager and other on-site staff members. Develops a working relationship with community board members and home owners. Extend top-notch customer service and problem resolution via phone and face-to-face interaction with board members and residents. Provide traditional office support by maintaining calendars and appointments, composing correspondence, and creating/maintaining database information. Arrange various meetings (times/locations) and prepare all correspondence necessary to notify included parties. Assists with community inspections of common areas according to AAM's management contract. Work with vendors to provide direction and collect bids per the manager. Perform various general accounting duties, including some A/P, A/R, coding of invoices and billing. Maintains accurate and current association records. Performs other duties as directed by management staff. Knowledge, Skills and Abilities: Ability to multitask, and prepare and process large amounts of administrative and customer request items while being detail oriented. Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines. Exceptional organization and tracking skills. Ability to function efficiently in a fast-paced, demanding environment. Ability to proficiently utilize computer programs and database systems, including Microsoft Office, internet and e-mail systems. Ability to interact and work positively and effectively with homeowners and staff at all levels. Advanced communication skills both verbal and written. Superior customer service skills and phone etiquette. Ability to work collaboratively and cooperatively within the department as well as with other departments. Physical Demands & Work Environment: Primarily sitting at work station utilizing a computer in an office setting. May be required to lift boxes, fill paper trays, and other minor physical office related tasks. Walking/driving through community to assist in the inspection of common areas. Helping to set up/break down for events and/or meetings as needed. #IND123
    $32k-40k yearly est. 60d+ ago
  • Ortho Assistant-RDA

    Sonrava

    Virtual assistant job in Allen Park, MI

    RDA Ortho New & Experienced Licensee Welcome Want excellent training? Are you a motivated self-starter looking for professional and personal fulfillment in your dental career? Come and join a fun a friendly professional dental team at Western Dental / Brident. Whether you are a new RDA licensee or if you have experience, take your career to the next level. We have the opportunities and training programs to work for our general density departments and specialty including Ortho, Pedo, Perio, Endo, Oral Surgery. Western Dental / Brident offers a competitive benefit package designed to enhance the lives of our team members. Team members are eligible for benefits based on their full time status. Paid Time Off ( PTO ) Holiday Pay Medical Dental Vision Continuing education and advancement opportunities 401 (k) plan Qualifications RDA license X- Ray license Ortho experience required
    $29k-85k yearly est. Auto-Apply 26d ago
  • Administrative Assistant

    Catholic Diocese of Lansing 4.1company rating

    Virtual assistant job in Ann Arbor, MI

    St. Mary Student Parish (SMSP), located in Ann Arbor, MI, is a Diocesan parish, staffed by Jesuits serving the faculty, staff, and students of the University of Michigan as well as resident parishioners. SMSP hosts an average of 1,800 people at seven weekend masses (one in Spanish) and offers spiritual formation programs for undergraduates, graduate students, young professionals, and our resident parishioners. Overview: The main responsibilities of this position are to provide administrative and office support activities for the parish staff. This position reports to the Business Manager. This is an hourly position, approximately 30 hours per week which may include some evenings and weekends. Specific Responsibilities: Serve as a welcoming presence Answer and direct phone calls Greet and assist visitors Oversee processing of sacramental records Maintain calendar of events/building usage schedule Oversee the student office assistants Maintain office procedures Create and print programs for special masses or events Coordinate and prepare for funerals and baptisms General Qualifications and Expectations: 3+ years of relevant experience Be proficient in Microsoft Office Suite Be detailed oriented while having the ability to multitask Have the ability to work independently as well as part of a team Be flexible and able to adapt to a complex work environment Be able to maintain confidentiality Be a practicing Catholic Must pass a background check and attend Virtus Child and Youth Protection Training Bilingual with English and Spanish is a plus To Apply Email resume and cover letter to Cathy Welch, *********************.
    $31k-43k yearly est. Easy Apply 60d+ ago
  • Brewery Assistant

    Granite City 3.6company rating

    Virtual assistant job in Northville, MI

    This position is primarily responsible for producing wort and maintaining brewing equipment and facility. Primary Job Responsibilities: * Complete brewing process in a safe and efficient manner. This includes, but is not limited to, milling, mashing, and lautering, wort boiling, cooling and transferring to Storage vessels. * Repair brewery equipment with assistance from other Brewhouse employees. * Completion of daily cleaning and maintenance checklists * Aid with yeast propagation following Company's process. * Maintain cleanliness of all areas in the brew house. * Work with Lab Technician to ensure our product meets our standards of the highest quality. * Maintaining the use of standard operating procedures unless otherwise instructed. * Communicate regularly and efficiently with Granite City staff. * Maintain inventory as needed. Report any low levels of inventory to your supervisor when necessary. * Arrive to each shift on time with a positive attitude. * Complete all necessary paperwork accurately and on time. * Perform others duties as assigned. Requirements: * Strong planning and project management skills with the ability to work well under pressure and to manage multiple projects with excellent attention to detail. * Excellent interpersonal, oral, and written communication skills. * Passion and commitment for brewing. * Able to lift heavy objects (empty kegs, 50 pound malt bags, etc.) above five feet in height * Frequently * Standing for extended periods * Able to enter and exit brewery vessels for cleaning and inspection * Work in environments of 32 to 100 degrees Fahrenheit * Able to understand MSDS and handle chemicals utilized in the brewery * Able to multi-task and work both unsupervised and as part of a team Educational Requirements: * High School Degree or Equivalent * Brewing experience preferred , but not required * Valid Driver's License * Must be able to pass a Motor Vehicles Records background check * Must be able to work a flexible schedule of nights, days, weekends and holidays
    $20k-26k yearly est. 53d ago

Learn more about virtual assistant jobs

How much does a virtual assistant earn in Southfield, MI?

The average virtual assistant in Southfield, MI earns between $32,000 and $57,000 annually. This compares to the national average virtual assistant range of $29,000 to $54,000.

Average virtual assistant salary in Southfield, MI

$42,000

What are the biggest employers of Virtual Assistants in Southfield, MI?

The biggest employers of Virtual Assistants in Southfield, MI are:
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