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Virtual assistant jobs in Utah - 485 jobs

  • Administrative Coordinator

    Russell Tobin 4.1company rating

    Virtual assistant job in Salt Lake City, UT

    Job Title: Global Banking & Markets - Operations - Client Operations - Analyst Pay Rate: $23/hr on W2 Duration: 6+ Months The Franchise New Business Group (FNBG) serves as the central point of contact for all aspects of client onboarding and account opening within the Global Banking & Markets division. The FNBG team collaborates closely with Sales, Legal, Credit Risk, Operations, Compliance, and external clients to ensure a seamless onboarding process. This team supports institutional clients including asset managers, hedge funds, corporations, and private equity firms, developing strong client relationships and managing complex documentation and regulatory requirements. The role is ideal for candidates who thrive in a dynamic, fast-paced, and collaborative environment and are passionate about client service and operational excellence. RESPONSIBILITIES: Manage the end-to-end onboarding process for clients, including Sponsored Repurchase Agreements and related documentation for clearing U.S. Treasuries. Serve as the primary liaison between clients and internal teams (Sales, Legal, Compliance, Credit, Operations) to ensure onboarding completion. Negotiate and facilitate documentation such as ISDA, MRA, CDEA, and MSFTA agreements. Maintain an in-depth understanding of AML, KYC, and account opening requirements for various legal entities and product alignments. Prioritize and track onboarding activities using active engagement with clients and sales teams. Meet strict service level expectations and market-driven deadlines, ensuring timely execution for fund launches and trade readiness. Provide exceptional client service during all stages of the onboarding process. Contribute to process improvement initiatives and policy updates related to new business onboarding. QUALIFICATIONS: Bachelor's degree required. 1-3 years of experience in client service or within a financial institution. Strong communication skills (verbal and written) with the ability to engage effectively with internal and external stakeholders. Excellent organizational skills, with the ability to multi-task and prioritize in a fast-paced environment. Strong attention to detail and a proactive approach to problem-solving. Knowledge of onboarding, KYC, AML, and regulatory frameworks preferred. Experience with agreement negotiation or related onboarding functions (e.g., Due Diligence, Documentation) is a plus. Familiarity with ISDA, MRA, and trading agreements preferred. Demonstrated client service orientation and ability to work independently and collaboratively.
    $23 hourly 5d ago
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  • Administrative Assistant - Data Center

    Cupertino Electric 4.9company rating

    Virtual assistant job in Eagle Mountain, UT

    **Posting Title:** Administrative Assistant - Data Center **Reports To:** Project Executive **Salary Range:** $20.00/hour to $30.00/hour Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets. **WHO WE ARE** For more 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything. **THE DATA CENTER TEAM** We build mission-critical data centers throughout the U.S. to ensure crucial information accessed by millions of people is always available and secure. For decades, CEI is a leading provider of design, installation and commissioning of 20M+ square feet of data center space totaling over 4 GW of electrical systems-including infrastructure built to support AI-driven technologies. **ABOUT THE ROLE** + Support the Interiors team that may consist of Senior Project Manager's, Project Managers, APM's and Project Engineers including information flow between office, field, vendors and general contractors. + Coordination of job start and job close + Contract routing + Data entry for weekly field employee hours, processing of material to purchasing agent + Work with personnel to assist in data entry for job tasks + Maintain and update job files, controlled forms/logs + Order drawings for field/office personnel + Phones, copying, scanning and shipping **Skill:** Applies acquired job skills and company policies and procedures to complete assigned tasks. **Job Complexity:** Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice. **Supervision:** Normally follows established procedures on routine work, requires instructions only on new assignments. **ABOUT YOU** You have general administrative experience and bring a wide skillset that includes organizational, time management, and project manager skills. Working in a fast-paced environment and balancing different priorities is second nature to you. You are tech-savvy with experience in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook. **WHAT YOU WILL GAIN** As an Administrative Assistant, you have the chance to learn the nuts and bolts of our industry and build your professional network. You'll interact with teams across the organization and experience first-hand how decisions are made and how problems are solved. You get to play a key role in bridging the information flow between our office and field personnel, as well as engaging with vendors and general contractors. **MINIMUM QUALIFICATIONS** _Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying._ **Education:** High School Diploma or GED required. **Licensure/Certifications:** None required. **Experience:** Two (2) years of administrative experience required. Experience in the construction industry preferred. *Applicants must be authorized to work in the United States. This position is not eligible for sponsorship. \#LI-DM1 **PLEASE NOTE:** CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. (******************************************** CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at *************** or 1-(877)-747-4CEI. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.
    $20-30 hourly 60d ago
  • Practice Assistant

    Kirkland & Ellis LLP 4.9company rating

    Virtual assistant job in Salt Lake City, UT

    Updated: Jan 5, 2026 Apply Now Share: About Kirkland & Ellis At Kirkland & Ellis, we don't just meet the standard for legal excellence - we set it. Our culture is built on teamwork, ingenuity and an unwavering commitment to continuous growth. We tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 22 offices worldwide. Our dedicated professionals share our lawyers' commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward. What You'll Do Are you a detail-oriented professional who thrives on organization, collaboration, and delivering exceptional service? If that sounds like you, we'd love to have you join us at Kirkland & Ellis. We're looking for a proactive Practice Assistant in our Salt Lake City office to support a dynamic group of attorneys. This is an exciting opportunity for someone with prior legal or professional services experience who is eager to contribute, grow, and be part of a high-performing, client-focused environment. As a Practice Assistant, you will play a key role in ensuring the smooth day-to-day management of Partner and Associate level attorney workflows. You will serve as a trusted administrative resource, assisting with document preparation, client communications, and coordination of legal support tasks that keep our legal teams operating at the highest level. In this role, you will: * Prepare, format, revise, and finalize a variety of legal documents, correspondence, spreadsheets, and presentations using Microsoft Office and document management tools. * Handle administrative tasks such as processing conflict checks, submitting expense reports, managing attorney time entries, scheduling meetings, and travel, and maintaining calendars. * Conduct research, coordinate conference calls, and support document filing through the Firm's systems. * Foster strong working relationships across teams, collaborating with departments like Accounting, General Services, and Reprographics to ensure seamless support. * Maintain paper and electronic files in compliance with firm policies, ensuring information is accurate and accessible. * Anticipate attorney and team needs, proactively offering support to help achieve client service excellence. What You'll Bring We're looking for a motivated, service-minded professional who thrives in a collaborative, fast-paced environment and brings: * High school diploma, GED or equivalent is required; bachelor's degree is preferred. * At least 5 years of administrative support experience; preferably in a legal or professional services environment. * Strong proficiency in Microsoft Word, Outlook, and basic Excel; familiarity with Adobe Acrobat and PowerPoint is a plus. * Excellent attention to detail, organization, and time management skills. * A client service mindset with strong communication skills-both written and verbal. * A professional, flexible, and positive approach to working with colleagues and clients. * Flexibility to work core business hours (9:00 a.m. - 5:00 p.m.) with occasional overtime as needed. How to Apply Thank you for your interest in Kirkland & Ellis LLP. To complete an application and submit your resume, please click "Apply Now." Don't meet every job requirement? That's okay! If you're excited about this role but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others at Kirkland. Equal Employment Opportunity All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee's race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.
    $178k-247k yearly est. 6d ago
  • Custodian Assistant PT

    Jordan School District 3.2company rating

    Virtual assistant job in Utah

    ESP - Custodial/Energy/Custodian Assistant PT Job Description Lane 2 Step 1 ($18.51/Hour Effective July 1, 2025) Salary Schedules
    $18.5 hourly 2d ago
  • Coding Assistant

    Ogden Clinic Careers 4.1company rating

    Virtual assistant job in South Ogden, UT

    Under the direct supervision of the Coding Manager, the Coding Assistant is responsible for managing department spreadsheets, tracking department continuing education credits, and A/R charges, distributing monthly provider productivity levels, and entry-level coding duties. Ogden Clinic provides competitive pay and benefits. Full-Time employees have access to: Medical (including a partially company funded HSA option and in-house discount plan) Dental, Vision, Disability and other plan coverage options. Company paid life insurance for employees and their families. Employee Assistance Program that provides free counseling to employees and their families. Paid Time Off and Holidays Scholarship Program 401k with generous profit sharing contributions. In nearly all cases, no nights, weekends or holiday shifts. Competitive pay starting at $17.55+ hourly with the potential of higher starting pay based on experience. Annual Performance/Merit Increase Program that offers up to a 5% pay increase. Salary ranges reviewed annually. Limited benefits for non-Full-Time employees. Full job description is available upon request by emailing talent@ogdenclinic.com.
    $17.6 hourly 60d+ ago
  • Admin Assistant 2

    The Church of Jesus Christ of Latter-Day Saints 4.1company rating

    Virtual assistant job in Salt Lake City, UT

    Human Resource Department Purpose: Through inspiration, collaboration, best practices, and efficiency, we help enable a capable and engaged workforce to accomplish the Lord's work. This intermediate level individual contributor role performs a wide variety of administrative tasks to support a work group, department/area, or one or more organization leader such as a manager or director. The Level 2 Administrative Assistant role is considered the standard level to meet most administrative assistant needs in the organization. Employees at this level work under moderate oversight and make moderately complex non-routine decisions using sound judgment and protocol to resolve issues and requests. Required: High school diploma or equivalent plus two years' post high school education or training. 3+ year of administrative assistant experience. Intermediate office skills including moderate to complex research abilities, knowledge of the operation and maintenance of standard office equipment, and intermediate experience with standard office software sufficient to create reports, charts, graphs, and tables with minimal supervision in spreadsheets and word processing documents. Ability to communicate professionally in writing and verbally. To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment. This position will require working at multiple locations, and sometimes multiple locations in one day. One of the work locations is the mouth of Little Cottonwood Canyon, which has no public transportation access, so reliable transportation is required. This position may also include some winter driving. Compiles data/information and prepares correspondence, documents, and reports (including creating charts and graphs). May also perform research and make recommendations. Maintains and updates calendars, schedules and coordinates meetings, makes travel arrangements. Answers routine telephone and email requests. Administers programs, projects, and/or processes specific to the assigned operating unit or leader being supported. Reviews and distributes mail. Creates and maintains paper and/or electronic filing systems. Ability to execute events (including but not limited to planning, scheduling, food/supply pick-up, set-up and take-down). May assist in budget preparation and control activities. May serve as an administrative liaison with others both internally and externally regarding administrative issues related to purchasing, personnel, facilities, and/or operations. May perform data entry activities. May assist in training lower level employees. May work with confidential information.
    $28k-36k yearly est. Auto-Apply 6d ago
  • Marketing Administrative Assistant & Print Coordinator

    Summit Sothebys International Realty 4.0company rating

    Virtual assistant job in Salt Lake City, UT

    Job DescriptionSalary: Marketing Administrative Assistant & Print Coordinator Schedule: Monday Friday Entry-Level - 2 years experience About Us: We are a successful, innovative, and incredibly fun group of creatives supporting Utah's most dynamic real estate brokerage. As the only brokerage in the state with an in-house advertising agency, we take marketing to the next levelpushing boundaries and redefining real estate every day. Our tight-knit team thrives on collaboration, excellence, and a passion for delivering unparalleled experiences. About You: Youre a team player committed to the success of those around you. You have a sharp eye for detail and a strong ability to proofread and spot errors. You have previous experience in production design and are familiar with print processes. You have strong customer service skills and can communicate professionally with agents, vendors, and team members. You're eager to grow, learn, and advance, with a go-getter mindset. Youre ready to hit the ground running and apply your skills from day one. About the Role: The Marketing Administrative Assistant & Print Coordinator is essential to our marketing team, overseeing graphic design proofing, print production, and administrative tasks. As a key representative of the marketing department to our 250+ agents across Utah, youll ensure high-quality print materials, from postcards and flyers to booklets and magazines. Success in this role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple projects efficiently. Day-to-Day Responsibilities: Proofread all approved art files to ensure accuracy before sending to print. Coordinate print orders with specialty vendors and place all print marketing orders. Operate and maintain the Ricoh printer, including ordering supplies and scheduling service as needed. Print and trim in-house marketing materials with precision utilizing the in-house print room. Order and manage business cards (temporary and permanent) for agents. Organize and update direct mail lists in excel for marketing campaigns. Assist the Marketing Manager with backend marketing systems, workload management, and order follow-ups. Ensure all eleven SSIR offices are stocked with updated marketing materials. Required Skills & Experience: Previous printing, marketing, or administrative experience preferred. Excellent proofing and attention to detailyou catch even the smallest errors. A solid understanding of the English language and grammar. Strong customer service skillsyou communicate clearly and professionally. Basic understanding of Excel and InDesign (or willingness to learn). Ability to multitask and manage deadlines in a fast-paced environment.
    $28k-36k yearly est. 27d ago
  • HEAT Intake Assistant

    Utah Community Action 4.1company rating

    Virtual assistant job in Salt Lake City, UT

    We're Hiring: HEAT Intake Assistant | $18.80/hr. + Amazing Benefits! Location: 5735 S Redwood Rd, Taylorsville, UT | Schedule: Typically, Monday - Friday 8:30 am - 5:00 pm (on-site) | Type: Full-Time | FLSA: Non-Exempt Are you passionate about helping people, great at multitasking, and energized by meaningful work? Utah Community Action is looking for a HEAT Intake Assistant to serve as the primary point of contact for our utility assistance programs-and a vital advocate for our clients. This is more than a front-desk role. It's an opportunity to support individuals and families through challenging moments with compassion, professionalism, and purpose. A Day in the Life: * Answering incoming calls, voicemails, and emails related to utility assistance * Welcoming and assisting walk-in clients with care and respect * Educating clients about Utah Community Action utility assistance programs and eligibility * Conducting initial screenings and processing applications * Gathering documentation and scheduling appointments * Referring clients to additional community resources to meet their needs * Participating in outreach efforts (occasionally outside regular business hours) All work is done using a trauma-informed, client-centered approach, because people come first, always. What You'll Need to Succeed Minimum Requirements * High School Diploma or GED * Microsoft Office proficiency Bonus Points (Preferred but Not Required) * Associate's or Bachelor's Degree * Bilingual skills * Office assistant or administrative experience Travel & Flexibility This position regularly travels along the Wasatch Front, and the employee will be required to provide reliable transportation. Work Environment & Physical Demands * Requires mobility and physical dexterity * Ability to read, focus, organize, recall, and retain information * Must be able to sit and/or stand for extended periods * Regular use of office equipment * Position is held in-office, typically in a cubicle or private office within a UCA program site or a partnering agency building * Exposure to normal office noise and foot traffic is expected Pay & Perks * $18.80/hour * Medical, Dental, and Vision Insurance * HSA with up to $2,500 match + Telehealth access * 401(k) with 5% company match * 11 Paid Holidays + Paid Winter Break (Christmas-New Year's) * 192 PTO hours annually + Weekly Paid Self-Care Hour * Life & Disability Insurance, EAP, and more! Why Utah Community Action? At Utah Community Action, your work directly impacts lives. You'll be part of a mission-driven team that values compassion, professionalism, and community connection-while offering opportunities to grow and make a real difference every day. Apply now! It only takes 3 minutes to join a team that's changing lives every day. Utah Community Action is an Equal Opportunity Employer and the agency prohibits discrimination and harassment because of a person's protected status such as race, color, national origin, religion, age (40 and over), physical or mental disability, genetic information, veteran, military service, gender, sex (including conditions of pregnancy), marital status, familial status, sexual orientation, gender identity or any other protected- group status.
    $18.8 hourly 20d ago
  • Recovery Assistant - Swing Shift

    Volunteers of America-Utah 3.6company rating

    Virtual assistant job in Benson, UT

    Schedule: Tuesday-Saturday (4:00pm-12:30am) Benefits * Low-cost medical, dental, and vision coverage. Health savings account. 403b retirement plan with employer match (50% match up to 3%). * Employee Assistance Program for all employees * 33 paid days off: 11 observed paid holidays, 12 sick days, and 10 vacation days to start. Vacation increases to 12 days after 1 year, 15 days after 2 years, and more at 5 and 9 years of service. * Sick and vacation time accrue hourly per pay period. * $50,000 in employer-paid life insurance; additional coverage available. * Employer contribution to your Health Savings Account (paid quarterly) * Employee Referral Program including cash bonuses and paid time off. About Volunteers of America, Utah (VOA Utah) is part of a national, nonprofit, faith-based human services organization. Volunteers of America, Utah provides community-supported paths for those who are vulnerable to improve their lives and increase their self-reliance. In alignment with our mission, we encourage individuals with lived experience to apply. We recognize that a person's life experiences can provide firsthand knowledge relevant to being successful in the work that we do. Position Summary The Recovery Assistant increases rapport with clients through trauma-informed practices to create a safe, welcoming environment that will offer stabilization, encourage self-sufficiency, independence, and offer basic services and support to move toward a healthier lifestyle. Essential Duties * Conduct intake interviews with clients who are intoxicated or in withdrawal from substance use. Screen clients for admission, intake and orientation. * Answer phones and provide information on Detox process. * Ensure the safety of clients and enforce facility rules through diligent monitoring. * Interact with clients going through the detox process. * Take vital signs. Monitor and document client prescription medications. * Monitor, educate and assist clients in performance of activities of daily living in accordance with goals and problem areas identified on individual treatment plan. * Utilize de-escalation skills to manage client crisis by adhering to the De-escalation Training. * Complete all paperwork and reporting related to client and program activities accurately and in accordance with licensing and contract requirements, managed confidentially, and stored appropriately. * Maintain cleanliness of the facility while ensuring compliance with health, safety, and fire code. Identify issues that require maintenance and work orders and forward them to appropriate personnel. * Work well with co-workers as a team. * Utilize the onsite supervisor or the on-call system for guidance and support from supervising staff when any unusual, serious, or critical incident occurs. * Performing work at the Detox facility is required to provide direct client care. * Attend work as scheduled. Secondary Duties * Maintain positive, professional interactions with community resources including, emergency services, fire, police and sheriff, criminal justice, staff from other community providers, client family members, agency donors, community support groups and referral sources. * Provide community resource list or other basic information to clients. * Attend scheduled staff meetings. * Performs other duties as necessary or assigned. Requirements Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Preferred, but not required: High School Diploma or GED. * Computer literate with familiarity of Microsoft Office - required for client data entry and intake and admission duties. * Familiarity and knowledge of substance abuse strongly preferred or a willingness to learn. * Grounded in your own recovery, if applicable. * Ability to be firm yet compassionate. * Ability to work efficiently and to switch tasks effectively. * Ability to uphold professional boundaries, confidentiality regulations, agency policies and procedures. Interact in a professional manner with a diverse workforce, clients, and the public. * Willingness to accept supervision and direction. * Must be at least 21 years of age, possess a current driver's license, have a good driving record and be insurable on the agency's liability policy. * Pass a pre-employment drug screen and Utah DHHS - Office of Licensing background screening. * CPR and First Aid Certification or willingness to become certified. Physical Demands * Move around the facility and interact with clients for extended periods of time. * Lift and carry 25 lbs.
    $24k-28k yearly est. 53d ago
  • Admin Assistant 2

    Presbyterian Church 4.4company rating

    Virtual assistant job in Salt Lake City, UT

    The purpose of the Church History Department is to help God's children make and keep sacred covenants by: 1) Keeping and sharing a record of His Church and its people. 2) Ensuring remembrance of God's hand in the lives of His children. 3) Witnessing to and defending the truths of the Restoration of the gospel of Jesus Christ. This intermediate level individual contributor role performs a wide variety of administrative tasks to support a work group, department/area, or one or more organization leader such as a manager or director. The Level 2 Administrative Assistant role is considered the standard level to meet most administrative assistant needs in the organization. Employees at this level work under moderate oversight and make moderately complex non-routine decisions using sound judgment and protocol to resolve issues and requests. Required: High school diploma or equivalent plus two years' post high school education or training. 3+ year of administrative assistant experience. Intermediate office skills including moderate to complex research abilities, knowledge of the operation and maintenance of standard office equipment, and intermediate experience with standard office software sufficient to create reports, charts, graphs, and tables with minimal supervision in spreadsheets and word processing documents. Ability to communicate professionally in writing and verbally. To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment. This position will require working at multiple locations, and sometimes multiple locations in one day. One of the work locations is the mouth of Little Cottonwood Canyon, which has no public transportation access, so reliable transportation is required. This position may also include some winter driving. Compiles data/information and prepares correspondence, documents, and reports (including creating charts and graphs). May also perform research and make recommendations. Maintains and updates calendars, schedules and coordinates meetings, makes travel arrangements. Answers routine telephone and email requests. Administers programs, projects, and/or processes specific to the assigned operating unit or leader being supported. Reviews and distributes mail. Creates and maintains paper and/or electronic filing systems. Ability to execute events (including but not limited to planning, scheduling, food/supply pick-up, set-up and take-down). May assist in budget preparation and control activities. May serve as an administrative liaison with others both internally and externally regarding administrative issues related to purchasing, personnel, facilities, and/or operations. May perform data entry activities. May assist in training lower level employees. May work with confidential information.
    $27k-39k yearly est. Auto-Apply 6d ago
  • RV Park Grounds Assistant

    William Warren Properties 3.8company rating

    Virtual assistant job in Heber, UT

    Part-time Description When you join the StorQuest Self Storage family, you're tapping into the power of a different kind of brand. As William Warren Group (WWG) companies, StorQuest and William Warren Properties (WWP) seek motivated individuals who can contribute to our evolving culture. If you want to be a part of a creative, inspiring, and collaborative environment you are in the right place. The RV Park Grounds Assistant is responsible for maintaining the property facilities, equipment, grounds and facilitating the day-to-day operations of the RV Park under the direction of the RV Park General Manager and Grounds Supervisor. How You'll Make a Difference: Responding to, completing and documenting all assigned service requests/work orders efficiently, courteously and in a timely manner - within one (1) business day whenever possible. Resolving maintenance issues including HVAC, plumbing, electrical, carpentry and appliance repair while taking preventative measures to maintain a clean and safe worksite. Responding promptly to company calls, including prioritization of service requests and/or schedules; Lawn Care, cleaning, snow removal and maintenance of grounds, and common areas, as necessary. Ensuring the overall cleanliness and organization of the maintenance shop or storage areas. Maintains tool and supply inventory. Providing customers with outstanding customer service and representing the brand positively and professionally at all times. Providing updates to the General Manager and/or Grounds Supervisor regarding work order status, customer communication and concerns, suggestive preventative maintenance, observed safety violations, and additional findings that impact the property. Reporting customer service, operational, safety and security concerns to management to resolve in an efficient and timely manner. Performing on-call duties as determined by the manager. Maintaining the physical condition of the community. Complying with all state, federal and local laws. Complying with company policies and state & federal safety practices and regulations. All other duties as assigned. About You: 1-3 years preferred experience with resolving maintenance issues including HVAC, plumbing, electrical, carpentry and appliance repair while taking preventative measures to maintain a clean and safe worksite. Degree in Hospitality/Recreation/Tourism Management preferred. RV Park/Resort Experience preferred. Campspot Software Experience preferred. 1-3 years preferred experience with suggesting preventative maintenance, observing safety violations, and additional findings that impact the property. Must have a valid driver's license and reliable vehicle. Must be able to work weekends. Excellent communication skills (verbal and written) including active listening Relationship skills: ability to develop and sustain cooperative working relationships - both internal and external. Organizational skills/Multi-tasking: Exceptional organization skills with the ability to allocate one's time effectively, work under pressure, and meet tight deadlines; ability to handle multiple demands and competing priorities; ability to prioritize workload; and an ability to work at a detailed level. Strong accountability combined with strong work ethic and enthusiasm for teamwork Energetic self-starter with an ability to thrive in a fast paced environment. Intrapersonal: A willingness to learn in a dynamic environment that includes new ideas and innovation, intellectually curious, adaptable and ambitious. Physical Demands and Work Environment: Ability to walk, bend, stand, and stoop frequently. Ability to lift up to 50 lbs frequently. Ability to push up to 50 lbs frequently. Ability to lift above head frequently. Ability to work evenings and weekends as needed or required. Ability to operate tools and maintenance equipment using manual dexterity of hands and arms. Ability to communicate in written and verbal format frequently. Ability to operate a cell phone and/or other technical devices used by the company frequently. The above essential duties and responsibilities may change or be updated due to business needs. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and to be able to speak and hear. The employee frequently is required to stand, walk, sit, and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and smell. The employee must be able to lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and color vision. Regular and consistent attendance at the assigned location is required. The William Warren Properties and StorQuest say NO to drugs Equal Employment Opportunity WWP is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status. WWP is also committed to compliance with all fair employment practices regarding citizenship and immigration status. To learn more about our awesome company check us out on Instagram @storquest or Facebook @storqueststorage. Please apply by visiting ************************* Salary Description $18.00 -$19.00 per hour
    $18-19 hourly 23d ago
  • Coach - Assistant Softball

    Alpine School District 4.3company rating

    Virtual assistant job in Utah

    Education Support Professional - Coaching Date Available: 08/01/2025 Coach - Assistant Softball Non-contract, no benefits Paid by Stipend Starting date: 8/1/2025 Contact Information: Name: Tim Kennedy Phone: ************ Email: ***************************** Outfield coaching positon, front toss is required Candidates are desired to have experience and knowledge in coaching at the high school, all-star, and/or college levels. The mission of the program is to generate school spirit and promote sportsmanship at school athletic and other events. A balanced emphasis is placed on success in competition. This coaching position does not require a teaching certificate. Head coaches who are eminently qualified to teach classes may be paid the hourly teacher rate for one class period throughout the school year (est. 45-90 days), plus the Alpine District board approved extra-curricular stipend. A teaching position may be available with this position if your skill set matches positions that are currently hiring at the school. More information will be given at interviews. A coach must be able to: Coordinate and run safe and effective practices, caring for the needs of the athletes Selects and prepares the competition team for local and national competitions Work, communicate, collaborate effectively with the athletes, staff, parents, administration and support staff in support of the school's vision for the team Maintain a positive image for the school, community and team Engage in school and community events Support and motivate student athletes to do their best in academic studies. Develop sport-specific skills in athletes Provide individual instruction/guidance for student athletes in a constructive manner Adhere to state and NFHS safety guidelines, rules and regulations of the sport/activity
    $22k-26k yearly est. Easy Apply 60d+ ago
  • Warranty Administrator Assistant

    Rydell Cars 3.6company rating

    Virtual assistant job in Tooele, UT

    Assist the Warranty Admin with processing warranty claims, ensuring compliance with manufacturer policies, and acting as a liaison between the customer, technician and the manufacturer. Key duties include preparing and submitting claims, scanning, filing and keeping up with manufacturer bulletins and recalls. The role requires strong organizational and communication skills, accuracy, and proficiency with computer systems. Must be able to multitask and work at a fast pace despite distractions.
    $29k-34k yearly est. Auto-Apply 60d+ ago
  • NDE Assistant

    Team Industrial Services, Inc. 4.8company rating

    Virtual assistant job in North Salt Lake, UT

    The Apprentice Nondestructive Testing technician assists the Technician or Sr Technician performing inspections utilizing various NDT techniques seeking corrosion, defects, or detrimental conditions in accordance with specific written criteria. The Apprentice may calibrate instruments or perform other duties under the supervision of a certified Technician / Sr Technician. Essential Job Functions * Maintains a safe, secure and healthy environment by adhering to Company/Customer safety standards and practices and to legal regulations, alerting others regarding potential hazards or concern * Performs all duties as assigned and adheres to TEAM's Core Values * Assists the Technician or Sr. Technician on NDT inspections * Studies to gain NDT certifications while assisting and learning hands on experience in various NDT methods * Other duties as assigned Job Qualifications * High school diploma or equivalent required * An understanding of basic math * Ability to work in Microsoft Word * Ability to work with computers / computerized equipment * Ability to read, understand, and communicate in English * Travel requirement; 0-75% * Ability to handle chemicals in a safe manner * Ability to follow instructions * May be required to travel out of town on a periodic basis Work Conditions * Position is based out of a branch or site location. * Field duties require indoor and outdoor work in a plant atmosphere * Interaction with other crew employees, as well as supervisors and client personnel * Working in plant and/or shop areas around production machinery with extreme noise levels * Must be able to wear safety equipment as required by the safety department for personal protection * May be at more than one job site in a day and must be able to tolerate climate changes Physical and Mental Requirements * Ability to lift and carry 75 pounds * Must be able to walk and climb except when performing non-field duties * Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employee to communicate effectively * Sufficient manual dexterity with or without reasonable accommodation, which permit the employee to perform routine office duties * Sufficient personal mobility and physical reflexes, with or without reasonable accommodations to perform office duties and travel when necessary to off-site locations * Sufficient personal mobility to maneuver within a refinery or plant environment to include the ability to gain access to elevated platforms via ladders and stairwells * Ability to maintain focus and multitask effectively * Excellent communication skills
    $26k-29k yearly est. Auto-Apply 44d ago
  • Enrichment Assistant

    Legacy House of Ogden

    Virtual assistant job in Ogden, UT

    Are you the kind of person who lights up a room with your energy and creativity? Do you love engaging with the elderly and making their days brighter? If so, Legacy House of Ogden is looking for a full-time Enrichment Assistant just like you! In this role, you'll plan and lead fun, meaningful activities that keep our elderly residents engaged, active, and smiling. From games and music to social gatherings and creative projects, you'll be a key player in creating unforgettable moments. WHY SHOULD YOU CONSIDER JOINING US? THE GREAT PAY $12.50 to $14.50 per hour, based on experience OUR SOLID BENEFITS Health, vision, and dental HSA plan Discounts to select hotels Annual Lagoon day WHO ARE WE? Welcome to Legacy House of Ogden, a warm and inviting haven nestled in the heart of a suburban community in south Ogden. Situated just across from a hospital and surrounded by delightful dining options, our community is not only conveniently located but also dedicated to providing exceptional care. We are committed to fostering an environment that promotes holistic well-being for our residents. Our company boasts a rich history marked by the dedication and loyalty of our staff, many of whom have been an integral part of our community for over 18 years. This remarkable longevity reflects our commitment to creating a supportive and nurturing workplace, resulting in a culture that values the personal touch. We prioritize a welcoming and close-knit atmosphere, ensuring not only the comfort of our residents but also a positive and fulfilling work experience for our staff! WHAT DOES YOUR DAY ENTAIL? Each day as our Enrichment Assistant, you step into a lively and welcoming environment, ready to make a difference. You lead group activities, encourage residents to participate, and spark laughter and conversation throughout the day. Whether you're helping an elderly resident rediscover a favorite hobby, assisting with a friendly competition, or simply sharing a heartfelt chat, you bring warmth and connection to every moment. Your role is more than just a job-it's about creating joy, building friendships, and making our elderly residents feel valued every single day. This Monday-Friday position is perfect for someone looking to build strong connections with our residents while keeping a consistent and predictable work schedule. DO YOU HAVE WHAT IT TAKES? The ability to work with email, Microsoft Office, and other computer applications Must be comfortable driving a 12-seater bus for activity trips with residents Applying for this Enrichment Assistant position is a walk in the park if you feel it's a good fit for you. The initial application process can be completed in less than 3 minutes. Best of luck!
    $12.5-14.5 hourly 60d+ ago
  • Herbarium Curator Assistant

    WSU Applicant Job Site

    Virtual assistant job in Ogden, UT

    Required Qualifications Has completed Taxonomy with a B or better grade or Approval of the Herbarium Curator. Current major in the college of science. Preferred Qualifications The ability to work independently and meticulously. A passion for plant identification as a professional or hobbyist.
    $21k-29k yearly est. 60d+ ago
  • Misc - Assistant Coach - Ballroom Assistant

    Jordan School District 3.2company rating

    Virtual assistant job in Utah

    Athletic Coach/Advisor/Assistant Coach Description: To assist the Head Coach.
    $27k-31k yearly est. 32d ago
  • Marketing Administrative Assistant & Print Coordinator

    Summit Sothebys International Realty 4.0company rating

    Virtual assistant job in Salt Lake City, UT

    Schedule: Monday - Friday Entry-Level - 2 years experience About Us: We are a successful, innovative, and incredibly fun group of creatives supporting Utah's most dynamic real estate brokerage. As the only brokerage in the state with an in-house advertising agency, we take marketing to the next level-pushing boundaries and redefining real estate every day. Our tight-knit team thrives on collaboration, excellence, and a passion for delivering unparalleled experiences. About You: You're a team player committed to the success of those around you. You have a sharp eye for detail and a strong ability to proofread and spot errors. You have previous experience in production design and are familiar with print processes. You have strong customer service skills and can communicate professionally with agents, vendors, and team members. You're eager to grow, learn, and advance, with a go-getter mindset. You're ready to hit the ground running and apply your skills from day one. About the Role: The Marketing Administrative Assistant & Print Coordinator is essential to our marketing team, overseeing graphic design proofing, print production, and administrative tasks. As a key representative of the marketing department to our 250+ agents across Utah, you'll ensure high-quality print materials, from postcards and flyers to booklets and magazines. Success in this role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple projects efficiently. Day-to-Day Responsibilities: Proofread all approved art files to ensure accuracy before sending to print. Coordinate print orders with specialty vendors and place all print marketing orders. Operate and maintain the Ricoh printer, including ordering supplies and scheduling service as needed. Print and trim in-house marketing materials with precision utilizing the in-house print room. Order and manage business cards (temporary and permanent) for agents. Organize and update direct mail lists in excel for marketing campaigns. Assist the Marketing Manager with backend marketing systems, workload management, and order follow-ups. Ensure all eleven SSIR offices are stocked with updated marketing materials. Required Skills & Experience: Previous printing, marketing, or administrative experience preferred. Excellent proofing and attention to detail-you catch even the smallest errors. A solid understanding of the English language and grammar. Strong customer service skills-you communicate clearly and professionally. Basic understanding of Excel and InDesign (or willingness to learn). Ability to multitask and manage deadlines in a fast-paced environment.
    $28k-36k yearly est. 60d+ ago
  • Recovery Assistant - Part Time

    Volunteers of America-Utah 3.6company rating

    Virtual assistant job in Benson, UT

    Schedule: Monday and Saturday (8:00am-4:30pm), Thursday (4:00pm-12:30am) Benefits (Part Time) * Employee Assistance Program for all employees * 403(b) Retirement Plan * Employee Referral Program including cash bonuses About Volunteers of America, Utah (VOA Utah) is part of a national, nonprofit, faith-based human services organization. Volunteers of America, Utah provides community-supported paths for those who are vulnerable to improve their lives and increase their self-reliance. In alignment with our mission, we encourage individuals with lived experience to apply. We recognize that a person's life experiences can provide firsthand knowledge relevant to being successful in the work that we do. Position Summary The Recovery Assistant increases rapport with clients through trauma-informed practices to create a safe, welcoming environment that will offer stabilization, encourage self-sufficiency, independence, and offer basic services and support to move toward a healthier lifestyle. Essential Duties * Conduct intake interviews with clients who are intoxicated or in withdrawal from substance use. Screen clients for admission, intake and orientation. * Answer phones and provide information on Detox process. * Ensure the safety of clients and enforce facility rules through diligent monitoring. * Interact with clients going through the detox process. * Take vital signs. Monitor and document client prescription medications. * Monitor, educate and assist clients in performance of activities of daily living in accordance with goals and problem areas identified on individual treatment plan. * Utilize de-escalation skills to manage client crisis by adhering to the De-escalation Training. * Complete all paperwork and reporting related to client and program activities accurately and in accordance with licensing and contract requirements, managed confidentially, and stored appropriately. * Maintain cleanliness of the facility while ensuring compliance with health, safety, and fire code. Identify issues that require maintenance and work orders and forward them to appropriate personnel. * Work well with co-workers as a team. * Utilize the onsite supervisor or the on-call system for guidance and support from supervising staff when any unusual, serious, or critical incident occurs. * Performing work at the Detox facility is required to provide direct client care. * Attend work as scheduled. Secondary Duties * Maintain positive, professional interactions with community resources including, emergency services, fire, police and sheriff, criminal justice, staff from other community providers, client family members, agency donors, community support groups and referral sources. * Provide community resource list or other basic information to clients. * Attend scheduled staff meetings. * Performs other duties as necessary or assigned. Requirements Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Preferred, but not required: High School Diploma or GED. * Computer literate with familiarity of Microsoft Office - required for client data entry and intake and admission duties. * Familiarity and knowledge of substance abuse strongly preferred or a willingness to learn. * Grounded in your own recovery, if applicable. * Ability to be firm yet compassionate. * Ability to work efficiently and to switch tasks effectively. * Ability to uphold professional boundaries, confidentiality regulations, agency policies and procedures. Interact in a professional manner with a diverse workforce, clients, and the public. * Willingness to accept supervision and direction. * Must be at least 21 years of age, possess a current driver's license, have a good driving record and be insurable on the agency's liability policy. * Pass a pre-employment drug screen and Utah DHHS - Office of Licensing background screening. * CPR and First Aid Certification or willingness to become certified. Physical Demands * Move around the facility and interact with clients for extended periods of time. * Lift and carry 25 lbs.
    $24k-28k yearly est. 60d+ ago
  • Planetarium Assistant

    WSU Applicant Job Site

    Virtual assistant job in Ogden, UT

    Required Qualifications Must be a student at Weber State University. Must have taken (and performed well in!) Introduction to Astronomy. Preferred Qualifications Experience in public speaking or speaking to groups preferred.
    $21k-29k yearly est. 60d+ ago

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