Virtual assistant jobs in Weymouth Town, MA - 1,818 jobs

Blank Label is an upstart men's clothing retailer with stores in Boston, Chicago, D.C., Atlanta, Denver and online. Through our own custom clothing line, our mission is to help men feel comfortable and confident in the clothes they wear. The company's vision is to build a long-standing national clothing brand. The Role: Blank Label is looking for Retail Associate (Part-Time) to assist with greeting clients, tidying the store, and helping with operational and administrative tasks. This is not a retail sales role. Culture: Blank Label looks for high aptitude and motivation over experience, and someone who is excited by the prospect of getting into a growing company, especially one that values professional development. We value individuals who seek and thrive on challenges rather than run away from them. Candidates must have: * Customer focused mindset - you have a deep desire to do whatever it takes to solve issues and delight customers * Strong problem-solving skills and you are resourceful and will know our product so well that you really understand what the customer needs To apply: * Please include one-to-two paragraphs on why you are suitable to the role. * Your weekly availability.

We are currently seeking candidates for an Administrative Assistant opportunity with a highly successful alternative investment management firm located in Boston, MA. The Administrative Assistant will provide administrative support to key senior leaders and will be responsible for performing calendar management, coordinating travel arrangements, preparing reports and presentations, managing vendor relations, and collaborating with global teams. The ideal candidate will have 2-3+ years of administrative experience in investment management or financial services. This is an 8-12+ month contract-to-hire opportunity, paying between $30-$33/hour (depending on experience). Responsibilities: Perform complex calendar management via Microsoft Outlook. Coordinate travel arrangements and itineraries (domestic and international). Spearhead logistical coordination of meetings and events, ensuring optimal preparedness and execution. Prepare and deliver detail-intensive materials, including client reporting, presentation materials, and meeting prep packets. Manage internal and external correspondence, and develop and maintain strong relationships with internal teams and external parties, including clients and vendors. Assist in new-hire onboarding processes and logistics, including ordering necessary equipment. Update and maintain detailed information in appropriate systems. Perform expense reporting. Support special projects (as needed). Qualifications: 2-3+ years of administrative experience in investment management or financial services. Bachelor's degree (required). Strong communication (written and verbal) and interpersonal skills. Proven ability to navigate competing deadlines and changing priorities. Excellent time-management, organization, and prioritization skills. Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook). Ability to work collaboratively and independently, while maintaining professionalism and confidentiality. For immediate consideration, interested and qualified candidates should send their resume to Jenny at *********************. IND123

About Us We are seeking a detail-oriented Administrative Assistant to join our team at our pediatric outpatient clinic, the Kioko Center. The ideal candidate will provide support to ensure efficient operation of the office. Responsibilities Include: Opening the clinic Screen in staff and clients in the mornings and evenings Check voicemail messages and email Office Manager and/or therapist the messages Work directly with Office Manager Answer phone calls throughout the day Inform therapist and Office Manager of cancellations Help with tasks around the office as needed Create new clients in electronic system and maintain electronic files Ensure clinic is clean and disinfected Order supplies as needed through Office Manager Qualifications: Have an associate's degree Strong communication skills and phone etiquette Ability to multitask Strong organizational skills Reliable Transportation Experience: Experience working in an office setting Experience with excel, word, electronic data systems etc. A Background Criminal Investigation (BCI) by local or state police and Child Abuse Neglect Tracking System (CANTS) by DCYF are required of all potential employees.

When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives.Under the general supervision of the Director of Site Operations, Practice Development Operations Manager or Site Manager provides direct and indirect care to a specified group of patients in a variety of healthcare settings. Practice Assistants work in collaboration with the physician(s), or other health care provider(s), other ambulatory support staff within the department, and with other disciplines, to support patient care.Essential Duties & Responsibilities: including but not limited to: I. Clinical Considerations and Decision Making: Ways in which Practice Assistants come to understand the problems, issues or concerns of patients/families, to attend to relevant/critical information and to respond in concerned and involved ways. Accountable for providing safe patient care by demonstrating organizational skills that maintain and coordinate safe delivery of quality care for assigned patients/families. Participates in a culturally competent plan of care that identifies patient problems, expected outcomes, and addresses preventative measures. Delivers care that is specific to the age of the patient. Cares for patients as delegated by the provider, RN or LPN Contributes information provided by the patient or family for the assessment of health status. Evaluates outcomes of interventions within their scope and follows directions on a modified plan of care. Provides patient care by: - Providing necessary physical care to appropriate patient populations - Utilizing and transporting equipment - Administering treatments as ordered by the provider - Assisting with examinations and procedures II. Collaborative Relationship: Collaborates, cooperates, and communicates with other health care personnel to ensure quality and continuity of care. Establishes collaborative relationships with nurses, physicians, other colleagues, patients and families. Participates in and supports the educational plan for patient and family. Supports Primary Care's commitment to community-based activities both within the Lahey Health community and beyond. III. Clinical Guidance: The Practice Assistant, within the scope of his/her practice, is responsible for the nature and quality of care they provide for patients. Demonstrates appropriate behavior by adhering to unit policies and procedures and practice guidelines specific to the setting. Demonstrates the ability to provide and maintain patient safety in the environment of care Demonstrates skills as a responsive team member. Demonstrates ability to fulfill role in Regulatory compliance and readiness. Essential Duties & Responsibilities including but not limited to: ClinicalAchieves and maintains Basic Life Support (BLS) certification through American Heart Association, according to departmental standards (within 90 days of date of hire) Organizes and prioritizes daily work to ensure patient's needs are met and provider schedules run efficiently. Monitors patient flow, escorts patients to the appropriate room, accurately obtains patient identification, allergy history, domestic abuse screening, obtains and records vital signs, per departmental standards and documents for entry into an Electronic Medical Record (EMR) or on appropriate forms. Answers and transfers calls in accordance with Primary Care Guidelines. Takes accurate messages and relays the information to the appropriate staff, per established site/department protocol. Follows through to ensure that issues identified have been resolved. Identifies patients requiring immediate attention and refers them to the appropriate personnel. Maintains exam rooms by monitoring and replenishing supplies and performing routine housekeeping and disposal and handling of hazardous waste. Maintain inventory of medical supplies and orders medical supplies as authorized by Site/assigned Manager, Supervisor or Site Coordinator. Documents all pertinent information for entry into an EMR. Accurately transcribes provider orders according to policy.* Notifies provider with any abnormal vital signs, elevated pain scores or safety concerns. Observes and reports any abnormal symptoms or behavior to appropriate clinical staff member. Communicates all appropriate information prior to break, lunch or change of shift, to necessary personnel to ensure continuity of care. Prepares patient for the appointment based upon the diagnosis, procedure and/or department protocols. Includes proper patient attire (gowns/shorts etc), proper pre-visit tests completed, and proper set-ups for the procedure to be performed etc. Maintains confidentiality and patient rights in interactions with the patient/family and other health care workers. Respects the values (religious/spiritual, ethnic, cultural) of the patient and family. Perform electrocardiograms, blood pressures, spirometry's and vision and hearing testing according to departmental standards. Utilizes appropriate technique in room preparation and while assisting with procedures/exams. Performs testing and specimen collection (including labeling and processing). Performs waived testing, result documentation and Quality Controls per established laboratory procedure. Enters required information for prescription refills properly through EMR using defined protocol. Provides and reviews appropriate instructions to patients regarding any diagnostic test and procedure. Provides patient with written educational material, including diagnostic preparations, as necessary. Document that patient instructions were given, as well as patient's response. Assists in performing departmental procedures. Use electronic system to schedule x-ray, mammography or laboratory appointments. Performs and/or assists with the admission and transfer process. Monitors and takes action on work queues as trained/assigned. Meets expectations and maintains competencies of new hire orientation skills checklist, annual competency verification and participates in education programs provided. Orients staff members and others to the department as requested. Is alert to Quality Assurance and CQI issues as well as to unsafe working conditions. Notifies manager of concerns. Participates in unit based QI activities and is familiar with unit measurement data. Provide back-up coverage for the front office staff, including booking appointments, telephone coverage and receptionist duties according to departmental standards. Supports activities around the work queue.Job Description: Pay Range: $21.00 - $28.26The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.Equal Opportunity Employer/Veterans/Disabled

📌 Administrative Support 🌱 Entry-Level | Finance Industry Exposure 🏢 Onsite: 100% Onsite (5 days/week) 📅 Contract: 6 months 💰 Pay: $17/hour 👥 Openings: 4 This is an entry-level administrative role supporting document processing for a finance-related team. Ideal for candidates looking to gain hands-on experience in a professional office environment. 📂 Responsibilities Review and organize documents Verify basic information on paperwork (names, numbers, signatures, etc.) Assemble and prepare documents for mailing Scan documents using internal systems Assist with general administrative and documentation tasks ✅ Requirements High School Diploma required Some experience working with documents, paperwork, or administrative tasks Basic computer skills Attention to detail and willingness to learn Ability to work onsite full-time 🌟 Nice to Have (Not Required) Previous office, admin, or clerical experience Interest in gaining exposure to the finance industry

Project Coordinator Our client is seeking a dedicated and detail-oriented Project Coordinator to join their team and support a critical transition project. This role offers an exciting opportunity to be part of an innovative initiative. The successful candidate will play a key role in coordinating activities, managing course data, and ensuring a smooth transfer process, all within a collaborative and dynamic environment. Compensation: $25.00 per hour Responsibilities: Facilitate seamless collaboration among team members to prevent duplicative efforts and ensure steady progress Maintain accurate and organized records of course materials and assets, ensuring data integrity and proper archiving Monitor, analyze, and report on the status of the course transition across multiple levels Communicate proactively with the team to identify potential roadblocks and streamline course movement Detect and document any issues or malfunctions in course content or infrastructure Enter and update relevant course data in databases, ensuring completeness and accuracy Match, categorize, and upload video files and course-related assets efficiently Support the deployment of effective communication strategies to inform past learners about the transition Assist with additional administrative tasks as required for project success Requirements: High school diploma or equivalent required Ability to multitask effectively in a fast-paced, evolving environment Excellent verbal and written communication abilities Proficiency in computer applications and familiarity with content management systems or educational technology tools Demonstrated experience in data entry, file management, and supporting project coordination efforts Our Commitment to Inclusion & Belonging The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position

Build the Backbone of a High-Growth Organization At City Wide Facility Solutions - Boston, we help commercial properties across Central and Eastern Massachusetts simplify facility management through a single point of accountability. As a leader in the managed services space, we connect clients with top-tier vendors and ensure seamless execution across janitorial, maintenance, and specialty services. We're looking for a detail-oriented, highly organized Administrative Coordinator who thrives behind the scenes-keeping processes tight, documentation accurate, and operations running smoothly. This role is critical to ensuring strong internal workflows, compliance, and exceptional service delivery. What You'll Do: Support Core Operational Processes Prepare Client NJS and supply quotes for the Operations team Issue NJS confirmations to Independent Contractors Assist with administrative coordination across multiple operational workflows Insurance & Compliance Management Ensure all active Independent Contractors have current Certificates of Insurance (COIs) on file Coordinate with City Wide's insurance agent to obtain accurate COIs for new clients Maintain and update all insurance documentation within the City Wide system New Client Onboarding & Starts Lead administrative aspects of new client onboarding, including welcome communications, CRM setup, and key inventory Support Vendor Sourcing & Compliance by scheduling Independent Contractor walkthroughs Prepare and issue Contracts for Services to Independent Contractors for new accounts Ongoing Client & Data Management Maintain accurate, up-to-date client and contractor data in the CRM Organize and manage operational documents within SharePoint Assist with updates to existing client agreements, scopes of service, and insurance as needed Why Join City Wide: Stable, full-time role with consistent hours Comprehensive benefits package: medical, dental, vision, life, FSA & HRA 401(k) with company match Generous paid time off, including holidays and volunteer time Exposure to multiple areas of business operations with room to grow Collaborative, fast-paced environment where your organization skills make a real impact What You Bring: Strong organizational skills with the ability to prioritize and manage multiple tasks Excellent attention to detail and commitment to accuracy Clear, professional written and verbal communication skills Ability to meet deadlines in a fast-moving environment Comfort working with CRMs, document management systems, and administrative workflows Professional demeanor and ability to work with a wide range of personalities Valid driver's license and willingness to visit client sites as needed If you enjoy process, precision, and keeping operations running efficiently, this is an opportunity to play a key role in a growing organization where your work directly supports client satisfaction and internal success. Join City Wide Facility Solutions - Boston and help power the operations behind our growth

📍 Downtown Boston - Financial District We are a fast-growing AI language technology startup seeking a reliable and proactive Administrative Assistant to support our management team and keep our office running smoothly. This is a great opportunity for someone who is organized, resourceful, and enjoys working in a professional, dynamic environment with the flexibility of a part-time schedule. A proactive, creative, and high-energy approach will be especially valued. What You'll Do Provide office administration and executive support Manage scheduling, travel arrangements, and phone calls Assist with bookkeeping and basic accounting tasks Help coordinate events, meetings, and occasional candidate screenings Support annual tradeshows, marketing events, and special projects Any other tasks assigned to What We're Looking For Proven experience as an Admin/Executive/HR Assistant Proficiency in Microsoft Excel; tech-savvy Strong organizational, communication, and problem-solving skills Outgoing, professional, and independent, with good writing ability Second language preferred | Associate degree or higher What We Offer Modern office in Boston's Financial District Stable Monday to Thursday weekly schedule A meaningful role in a supportive, growing team

Site: The General Hospital Corporation Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary Department of Neurology: Under the general direction of the Practice Manager, the Practice Assistant II provides administrative support to healthcare providers in a high-volume ambulatory setting, functioning as the primary interface between the patient and the providers. The Practice Assistant II is expected to effectively organize priorities, complete tasks on time and to manage confidential patient information. The Practice Assistant II is responsible for scheduling patient appointments, diagnostic testing, coordinating referrals and managed care related issues. Candidate must be able to handle a very busy high volume of calls in each division being covered, and able to shift gears to the guidelines for each specific division they are placed in. The Practice Assistant II is expected to take personal and complete responsibility for every customer interaction by creating a welcoming environment and providing outstanding service. Qualifications High School Diploma or equivalent is required. Office experience of 2-3 years is required. Proficiency with all Office Suite, Knowledge of office operations and standards and understanding of office procedures including filing, copying, scanning, printing and faxing. Ability to use phone system and manage more non-routine phone calls and solve routine issues as appropriate. Communicating effectively in writing as appropriate for the needs of the audience and talking to others to convey information effectively. Understanding written sentences and paragraphs in work related documents, to correspond and communicate with others clearly and effectively (including composing/editing e-mail, memos and letters), and to take complete and accurate messages. Managing one's own time and the time of others. Well organized and good time management skills to manage multiple tasks effectively, follow established protocols, and work within systems. Additional Job Details (if applicable) This role will be fully onsite for the probation period of 90 days and become a hybrid role after demonstrating the skills required to work independently. PRINCIPAL DUTIES AND RESPONSIBILITIES: Answers and triages incoming telephone calls, takes messages and assists patients and families with problem resolution both in-person and over the telephone. Has the primary responsibility for scheduling and rescheduling patient appointments and utilizes wait list to fill cancelled appointments. Works closely with the international office to schedule visits. Reviews the daily patient schedule and ensures that all appropriate preparations are in place to facilitate efficient patient flow for the day. Prints office visit encounters and prepares labels. Prepare medical record charts for new patients. Pulls medical records for patients prior to visit. Obtains pertinent new patient information. Schedules ancillary appointments. Responsible for assisting and obtaining appropriate referral information from referral source. Pre-screens incoming referrals according to selection criteria. Collects and processes co-payments as applicable. Checks out patients as applicable. Coordinates prior authorizations for prescriptions. Coordinates medical documentation, scanning and indexing in EPIC. Coordinates interpreter services and patient rides as necessary. Responsible for sorting mail, incoming faxes and directs correspondence to appropriate recipient. Coordinates physician administrative and clinical schedules. Provides cross coverage as necessary. Files correspondence. Maintains patient confidentiality in compliance with HIPPA guidelines. Remote Type Hybrid Work Location 15 Parkman Street Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range - / Grade 3 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: 1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

As a Virtual Trip Concierge Assistant, you will help travelers enjoy a smooth planning process by providing personalized information, answering questions, and supporting their needs. Your mission is to make every step of the journey simple, enjoyable, and stress-free. At Destiny&Co, we focus on building trust, delivering clarity, and helping travelers create memorable moments. Key Responsibilities • Support clients with itinerary confirmations, changes, and travel updates. • Share destination information and helpful recommendations. • Communicate professionally through various channels. • Follow up before and after travel. • Resolve concerns with empathy and efficiency. Benefits • Remote role with flexibility. • Training and development resources provided. • Industry perks and discounts available. • Supportive team environment. What We're Looking For • Strong communication skills. • Customer service experience preferred. • Organized and detail-oriented. • Comfortable using digital platforms. • Passion for travel and guest care.

We are looking for a responsible and resourceful virtual assistant to join our team. Working remotely, or onsite you will organize and update files, answer calls and emails, and assist in creating presentations, sales materials, technical documents and installation and usage instructions for our family of products. The ideal candidate should be tech-savvy, able to communicate through multiple channels, and super organized. Virtual Assistant Duties and Responsibilities Answer and direct phone calls; organize correspondence and answer emails Prepare and organize databases and reports Manage social media accounts and replies Handle confidential employer and client information Take notes or transcribe meetings Schedule meetings and arrange employers calendar; schedule meeting spaces and conference rooms Present excellent customer-service skills to customers and clients Manage filing systems, update records, and organize documentation Prepare and create PowerPoint presentations and materials as needed; research materials and sources for presentations Virtual Assistant Requirements and Qualifications High school diploma or equivalent; Associate or Bachelors degree preferred Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel) Experience with Google Docs, cloud services, and other technology tools Knowledgeable in technology to communicate via computer, smartphone, or text Highly organized and able to multitask and work well with fast-paced directions and instructions Able to manage time effectively and efficiently Able to organize and manage large amounts of files, tasks, schedules, and information Self-directed and able to work without supervision Excellent verbal and written communication skills Strong customer service and presentation skills Able to work nights, weekends, extended hours, and holidays as needed Two years previous experience handling assistant or administrative responsibilities, or experience in customer service or related field preferred.

We are looking for a responsible and resourceful virtual assistant to join our team. Working remotely, or onsite you will organize and update files, answer calls and emails, and assist in creating presentations, sales materials, technical documents and installation and usage instructions for our family of products. The ideal candidate should be tech-savvy, able to communicate through multiple channels, and super organized. Virtual Assistant Duties and Responsibilities Answer and direct phone calls; organize correspondence and answer emails Prepare and organize databases and reports Manage social media accounts and replies Handle confidential employer and client information Take notes or transcribe meetings Schedule meetings and arrange employers calendar; schedule meeting spaces and conference rooms Present excellent customer-service skills to customers and clients Manage filing systems, update records, and organize documentation Prepare and create PowerPoint presentations and materials as needed; research materials and sources for presentations Virtual Assistant Requirements and Qualifications High school diploma or equivalent; Associate or Bachelors degree preferred Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel) Experience with Google Docs, cloud services, and other technology tools Knowledgeable in technology to communicate via computer, smartphone, or text Highly organized and able to multitask and work well with fast-paced directions and instructions Able to manage time effectively and efficiently Able to organize and manage large amounts of files, tasks, schedules, and information Self-directed and able to work without supervision Excellent verbal and written communication skills Strong customer service and presentation skills Able to work nights, weekends, extended hours, and holidays as needed Two years previous experience handling assistant or administrative responsibilities, or experience in customer service or related field preferred.

Our mission is to shape the future of clinical research. With decades of experience and the brightest minds in the industry, we help the global biopharmaceutical industry bring new, advanced medical treatments to market, faster. We seek to change the world, and with the support of our teams across the globe, we flourish together. At Perceptive, we are one team. We learn, grow and win together. Are you ready to help change the world? Apart from job satisfaction, we can offer you: HEALTH: - Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs) YOURSELF: - Paid time off policy including holidays and sick time - Internal growth and development programs & trainings WEALTH: 401(k) program, life & accident insurance and disability insurance About the role As Global Administrator and Office Coordinator (Imaging) , you are responsible for providing professional, effective, proactive and timely administrative support to a Business Unit's Site Leadership team. In this role, you will also provide comprehensive administrative, and facilities support to a local office, ensuring efficient operations, adherence to company policies, and a safe, effective, and employee-friendly working environment. Key Responsibilities Site Administrative Support Manages opening and distribution of office mail. Books global travel and accommodation for local site leadership where required, including multi-stop travel management over different time zones. Processes expenses and associated administration for local site leadership where required. Organizes and schedules meeting room bookings. Provides meeting support (minute-taking, action item follow-up) for leadership teams where required. Supports local event organization, catering, and logistics for the local site and wider business. Coordinates catering for internal/external meetings. Supports induction programs and onboarding activities for onsite new joiners. Orders basic stationery and office supplies. Support HR with onboarding and social committee tasks. Facilities Coordination Oversees workspace safety and operations, ensuring compliance with brand and health & safety standards. Manages access control, vendor coordination and maintenance requests. Handles facility issues, supports audits, conducts H&S inductions, manages security systems, and serves as the Health & Safety representative. Responsible for fire safety, emergency response, HSE training, and maintaining records for safety, health, and ESG commitments. Global Administration Support Actively manages and supports the Perceptive Global Admin and Travel inbox by responding to emails and assisting global travel requests. Ensures effective utilization of Perceptive resources to ensure correct adherence to policy. Collaborates with other global administration team members to support global activities. Manages centralized credit card expense claims, processing delegated expenses per policy. Other Carries out any other reasonable duties as requested. Functional Competencies (Technical knowledge/Skills) Excellent interpersonal, verbal, and written communication skills. Proven experience in all Microsoft Office packages. Demonstrates strong knowledge of facilities management functions preferred. Highly organized with the ability to prioritize workload and manage multiple conflicting deadlines with attention to detail and within agreed timelines. A flexible attitude with respect to work assignments and new learning. Ability to work methodically in a fast-paced, time-sensitive environment. Demonstrable ability to apply critical thinking and implement process improvements. Ability to operate collaboratively within a global team environment. Demonstrates a positive attitude with a solution-oriented approach. Demonstrates initiative and self-confidence, is adaptable and can cope with changing and evolving priorities. A self-starter and able to work under own initiative. Experience, Education, and Certifications Solid professional experience in same or similar role. IOSH Working Safely, or VDU/DSE assessment desirable. Experience of applying knowledge surrounding health and safety and fire regulations in office environment. Driving license and access to a vehicle preferred. High School Diploma or equivalent; additional qualifications in facilities management. English: Fluent This role is based in the Perceptive office/clinic located in Burlington, MA. The annual base salary range for this role is $46,517-$86,389. This range represents the anticipated initial annual salary and may vary depending on several factors including the candidate's experience and skills and may be subject to market rate adjustment. Come as you are. We're proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, colour, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Administrative Assistant Amphenol High Speed Products Group is the market leader for high speed, high bandwidth electrical connectors for the Telecom/Datacom market (Mobile Networks, Storage, Servers, Routers, Switches, etc.). Our products help to enable the electronics revolution and remain a key enabler for all the major Tier 1 OEMs globally. We are currently seeking an Administrative Assistant to join our team. This would be an onsite, Monday through Friday position in Amphenol's Nashua, NH office. Responsibilities: Provide administrative support to the management team, including handling routine requests and assisting with departmental needs. Coordinate and schedule meetings, prepare meeting materials, and assist with conference room setup. Support travel arrangements for team members, including booking flights, hotels, and ground transportation. Assist with processing expense reports and maintaining office procedures. Maintain necessary office supplies and assist with purchase requisitions for various teams. Handle correspondence, prepare reports, spreadsheets, and presentations as needed. Provide logistical support for internal training sessions and customer visits. Preparing PowerPoint presentations and other graphics/marketing materials for internal stakeholders Assist with support of the Nashua office with various administrative tasks and events as needed Purchasing supplies Selecting and procuring branded give-away items (shirts, mugs, etc.) Support general office activities and administrative tasks as required. Qualifications: Prior experience in an administrative role preferred Bachelor's degree or equivalent work experience A customer first mindset with excellent organizational skills, follow-through, and attention to details Ability to multi-task and manage competing priorities with minimal guidance Exemplary planning, time management, and analytical skills Ability to professionally interface with all levels of employees in the company Advanced proficiency in MS Office - particularly Word, Outlook, PowerPoint and Excel skills Flexibility and adaptability to changing priorities and deadlines Problem-solving skills and the ability to anticipate the needs of team members

The Administrative Support professional within the Community Service Agency works as a member of a multi-disciplinary team to provide quality service and maintenance of a safe environment for all clients as well as staff. The Administrative Support Staff is responsible for assisting the program director and other members of staff manage their services within the Community Service Agency, and other programs at times. The Administrative Support staff helps ensure the timely completion of reports being run, databases being updated and efficient communication across multiple domains within the agency. SCHEDULE: Full-time 30 Hours per week preferred, but can consider 25 hours per week / 4 or 5 day work week Child and Family Services recognizes the power in Diversity and believes that Equity is a Human Right. $1 per hour Language Differential! (eligible languages include: Cape Verdean Creole, Haitian Creole, Portuguese, Spanish or ASL) Child & Family Services carefully considers a wide range of factors when determining compensation including, but not limited to, prior experience, education, certification(s), license(s), skills and expertise, location, internal equity and other factors that are job related and consistent with business need. Our goal is to support, reward and compensate the entire individual. Depending on role eligibility, your offer may include a bonus or other incentives. Therefore, final offer amounts may vary from the amount stated. Job Responsibilities & Essential Functions Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions. Provide accurate information regarding agency policy, procedures, and service options when inquiries are made by potential new clients and community resources and services providers. Data Collection regarding program participation, compile monthly reports Clerical duties i.e. photocopying, filing, typing, faxing etc. Maintain program databases (CSA Connecter, Benefit Assignments, etc.) Complete insurance inquiries for private insurances, as needed Administrative support to Program Director and program staff Scheduling documenting and competing minutes for meetings (Systems of Care, Staff Meeting, Group Supervision) Maintain a positive working relationship with agency staff, supervisors, and community contacts Maintain agency records within procedural requirements Maintain current knowledge related to rules and regulations governing confidentiality of medical records including but not limited to HIPAA Be knowledgeable of new programs (or changes in existing programs), activities, and groups Maintain program databases Provide administrative support to office manager and program staff Maintain regular and timely attendance Maintain a positive attitude and promote a positive work environment Adhere to all policies set forth in the Employee Manual Have a commitment to the agency's philosophy and the ability to translate this to others Other office duties as deemed necessary At times, the CSA Administrative Assistant will assist in coverage for the front desk, which hold duties including, but not limited to: Answer incoming calls and route caller to appropriate staff Maintain and update information at front desk, including waiting room Information and notices, as needed Maintain mailboxes and process incoming/outgoing mail and faxes, including notifying appropriate staff of incoming deliveries and ensuring outgoing mail has appropriate postage Provide general agency correspondence as needed Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Participates in independent education and training opportunities. Participates in management team meetings. Qualifications Required Education and Experience High School Diploma, or equivalent experience required. Ability to work independently, attend to detail and follow through with assigned tasks. Computer literacy-word processing, spreadsheets, experience with Excel, etc. as needed Cultural Competency Qualifications: Awareness of personal attitudes, beliefs, biases, and assumptions about others Knowledge of the various dimensions of diversity, including gender, race, and ethnicity Acknowledging that people from other cultural groups may not share the same beliefs and practices or perceive experiences in the same way Cultural knowledge of key populations that will be served to address disparities in service delivery Demonstrates positive attitudes towards cultural differences by showing respect and openness towards people whose social and cultural background is different from one's own Demonstrates skills for communication and interaction across cultures, including the ability to recognize and manage personal behaviors, moods, and impulses to create an inclusive, equitable, and welcoming climate within the agency Travel Required Must have a valid driver's license and reliable transportation that meets CFS Driver Policy. Travel is required to provide services in different settings and to attend agency meetings, events, and trainings Benefits: Benefit eligible at 20+ hours per week Medical - Harvard Pilgrim/HealthPlans Inc. Dental - Delta Dental of MA Vision - EyeMed Wellworks for You (Employee Wellness) 2 weeks' vacation accrued over 1st year, 3 weeks after 3 years, 4 weeks after 5 years and 5 weeks after 20 years 12 Sick Days, 10 Paid Holidays, and 2 Personal Days per year Tuition reimbursement - Up to $1,500 per calendar year Professional Licensure reimbursement (LICSW, LMHC) Flexible spending accounts - save on medical expenses and dependent care! 401K - CFS matches first 1% at 100%; 2%-6% of annual earnings are matched at 50% 100% Employer paid Life Insurance 100% Employer paid Long Term Disability and AD&D 24-hour travel assistance, mileage reimbursement, discounted Healthtrax gym membership, and employee appreciation events! Child and Family Services, Inc. values a diverse workplace and strongly encourages applicants from the BIPOC, LGBTQ+, AAPI, Hispanic, Latinx and Veteran communities to apply for employment. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, citizenship, age, gender, sex,( including gender identity, sexual orientation, and pregnancy) disability status, protected veteran status, or any other characteristic protected by law.

MFG is seeking a Assistant Sommelier with knowledge of wine, food and service to come on board and help us earn our next accolade. The ideal candidates are tasked with serving guests in a helpful and professional manner and as part of a team, are responsible for ensuring total guest satisfaction. Our Assistant Sommeliers must not only be knowledgeable and passionate about wine, but also about food and service in general. They must contribute to the team effort of controlling the pace and flow of tables. They are an important personal contact and ambassador to guide guests through their meal. The position requires Natural communicator with excellent customer service skills Reliable, flexible and a team player Willingness to learn and adapt to new situations Ability to thrive in a fast paced environment Manage Inventory Qualifications: Food and beverage knowledge Outstanding Service Skills Know how to be serious and passionate about your work while having fun. Incredible Work Ethic Self Motivated Experience managing large scale restaurants a plus

The Human Resources Department of the Key Program, Inc., a non-profit social service agency, is searching for a 40-hour per week Administrative Assistant/Office Receptionist in our Westborough main office headquarters. The hours are in-person Monday - Friday from 8:30 AM - 5:00 PM, with a 30-minute lunch period. The primary duties of the Administrative Assistant include: Answer, screen and transfer phone calls for approximately 17 office staff and assist callers who are seeking information. Provide front desk reception and assist all visitors and delivery drivers. Coordinate logistics of meetings/trainings such as attendance, food orders, set-up and cleanup of meeting room space, and greet participants. Sort and deliver incoming mail, prepare special mailings and drive to the post office, Fed Ex and UPS as needed (mileage reimbursement provided). Order office supplies as needed. Scan, file, type, and enter data as assigned. Assist with HR or Finance Department assignments as needed. Qualifications: Must be adept with Microsoft Office 365, possess impeccable reception and customer service skills, have command of the English language, and a high school diploma. Total compensation includes: Starting hourly rate of $23.00 - $25.00 per hour; wage adjustment for bi-lingual skills. Paid time-off benefits include vacation, sick, personal, bereavement, and paid holidays. Health and dental insurance utilizing the Blue Cross/Blue Shield and Delta Dental network of providers, life insurance, cancer and accident/illness insurance, and a voluntary 403-B retirement account. Tuition reimbursement, Employee Assistance Program, AAA reimbursement, and more. Key is committed to diversity, equity, and inclusion and committed to hiring employees that reflect the diverse communities that we serve. All qualified applicants will receive consideration for employment without regard to their race or color, religion, gender, sexual orientation, gender identity or expression, disability, age, country of ancestral origin, or veteran status.

$21/hour The Administrative Assistant is responsible for performing all administrative and daily office functions for the Facilities department. This position provides administrative support to all team members and has reporting functions across the department. Ideal candidates will have experience in the field of residential real estate, maintenance and work order fulfillment. Minimum Education Required High School Diploma/GED Responsibilities Handles voicemail and e-mail forwarded from direct managers. Reads and routes incoming mail. Perform clerical duties for the department, such as typing, filing, answering phones, copying, faxing, and mailing. Maintain Facilities databases, to include scanning in documents and assigning work orders to field staff, track completion of work, and communication work status updates to partner service and support departments. Process all invoices; track costs and maintain copies of invoices and check requests Track, monitor and order all department supplies and equipment including cell phones, tablets, computers, etc. Arrange for repair and replacement as needed. Assist with agency vehicle fleet management to ensure maintenance is performed. Attends and actively participates in supervision and staff meetings. Ensure that clients are treated with dignity and respect in accordance with Advocates' Human Rights policies and the Advocates Way Philosophy. Perform all duties in accordance with the agency's policies and procedures. Qualifications High school diploma or GED and 1-2 years experience in an administrative assistant role. Ability to multi-task and work in a fast-paced environment. Must be highly organized with strong attention to detail and accuracy. Must be able to perform each essential duty satisfactorily. Experience with database entry, maintenance and report production. Must be highly proficient with Microsoft Word, Microsoft Excel, and Microsoft Outlook Ability to use office equipment such as scanner, digital camera, copier, printer and fax. Ability to maintain professional, pleasant, and helpful demeanor at all times. Must hold a valid drivers' license. Must have access to an operational and insured vehicle and be willing to use it for work related tasks as requested. Advocates is committed to cultivating a diverse and welcoming community where everyone feels respected and valued. Advocates fosters a culture of inclusion that celebrates and promotes diversity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, partnered status, age, national origin, socioeconomic status, religion, ability, culture, and experience.

We are acively seeking a qualified Administrative Assistant with Construction industry experience. Completes special projects by clarifying project objectives, setting timetables and schedules, conducting research, organizing information, and completing project within timelines established Handling correspondence as directed including, but not limited to: proofreading, copying, scanning, emailing, document editing, report preparation and distribution Data Entry utilizing Microsoft Excel spreadsheets and reports Responsible for collating, binding and final production of reports and proposals Some light bookeeping duities Perform general office duties associated with office equipment and supplies as well as mail distribution Qualifications: 4+ years of administrative support experience in a professional office environment Professional attitude and positive work ethic Bookkeeping experience Ability to work with little supervision and achieve superior results Willing to fill in and cover wherever needed within the office Strong attention to detail and accuracy Ability to handle difficult situations and work well with multiple instructions and directions Excellent organizational skills with ability to multi-task and prioritize to meet short deadlines Proficiency in Microsoft Office Suite (Must be strong in Word, Excel, PowerPoint, Outlook and Adobe PDF Writer) Self-motivated and willingness to work as a team in a fast-paced environment Strong written and verbal communication required Ability to maintain confidentiality in all matters of correspondence, telephone messages and personal conversations