Administrative Assistant jobs at Volt Systems LLC

Job Title: Administrative AssistantJob Description In the role of Administrative Assistant, you will be responsible for ensuring the smooth operation of our office by providing a variety of support services. Your primary duties will include receptionist tasks, administrative support, and helping to manage office operations. Responsibilities + Provide receptionist duties including greeting visitors and employees, processing all incoming and outgoing mail, ensuring the break room is clean and stocked, and managing parking permits and visitor validation. + Assist office leadership with office administration, administrative support, and preparation of operating plans and special reports. + Manage office administrative operations, including coordinating with building management and vendors, maintaining office supplies, assisting with office space planning and moves, and obtaining necessary licenses. + Maintain records of assigned workstations and coordinate with IT and leadership teams for staff relocations. + Assist with purchase-card transactions and track receipts for accounting. + Manage office-wide communications and assist HR with onboarding new hires. + Prepare social media posts to promote office activities. + Lead and coordinate internal staff events and support employee engagement committees. + Provide assistance to the Doral office when their administrative assistant is unavailable and offer on-site help to the West Palm Beach office for new hires or special assignments. + Coordinate meetings, including arranging onsite meals and dinner reservations. + Keep the organizational chart and email distribution lists up to date. + Type and revise materials such as correspondence, reports, and meeting minutes. + Assist with scheduling duties as needed. Essential Skills + Strong proficiency in Microsoft Word and Outlook. + Excellent verbal and written communication skills, including grammar, punctuation, and proofreading. + Organizational and multitasking skills. + Ability to handle confidential information. + Reception and office operations management. + Self-motivated, well-organized, and detail-oriented. Additional Skills & Qualifications + Microsoft PowerPoint and Excel proficiency. + Experience with social media management, particularly LinkedIn. + Experience supporting multiple office locations. + Event planning and coordination experience. + Associates degree preferred. + High School diploma or equivalent required. + An attitude and commitment to being an active participant of our employee-owned culture. Work Environment This position is an in-office role from Monday to Friday, 8 am to 5 pm, with flexibility to start as early as 7:30 am. The office comprises 30-40 employees within a quiet engineering firm where visitors are frequent. The atmosphere is professional, with a steady flow of individuals coming and going. Job Type & Location This is a Contract position based out of Fort Lauderdale, FL. Pay and Benefits The pay range for this position is $24.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Fort Lauderdale,FL. Application Deadline This position is anticipated to close on Dec 14, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Title: Administrative AssistantJob Description In the role of Administrative Assistant, you will be responsible for ensuring the smooth operation of our office by providing a variety of support services. Your primary duties will include receptionist tasks, administrative support, and helping to manage office operations. Responsibilities + Provide receptionist duties including greeting visitors and employees, processing all incoming and outgoing mail, ensuring the break room is clean and stocked, and managing parking permits and visitor validation. + Assist office leadership with office administration, administrative support, and preparation of operating plans and special reports. + Manage office administrative operations, including coordinating with building management and vendors, maintaining office supplies, assisting with office space planning and moves, and obtaining necessary licenses. + Maintain records of assigned workstations and coordinate with IT and leadership teams for staff relocations. + Assist with purchase-card transactions and track receipts for accounting. + Manage office-wide communications and assist HR with onboarding new hires. + Prepare social media posts to promote office activities. + Lead and coordinate internal staff events and support employee engagement committees. + Provide assistance to the Doral office when their administrative assistant is unavailable and offer on-site help to the West Palm Beach office for new hires or special assignments. + Coordinate meetings, including arranging onsite meals and dinner reservations. + Keep the organizational chart and email distribution lists up to date. + Type and revise materials such as correspondence, reports, and meeting minutes. + Assist with scheduling duties as needed. Essential Skills + Strong proficiency in Microsoft Word and Outlook. + Excellent verbal and written communication skills, including grammar, punctuation, and proofreading. + Organizational and multitasking skills. + Ability to handle confidential information. + Reception and office operations management. + Self-motivated, well-organized, and detail-oriented. Additional Skills & Qualifications + Microsoft PowerPoint and Excel proficiency. + Experience with social media management, particularly LinkedIn. + Experience supporting multiple office locations. + Event planning and coordination experience. + Associates degree preferred. + High School diploma or equivalent required. + An attitude and commitment to being an active participant of our employee-owned culture. Work Environment This position is an in-office role from Monday to Friday, 8 am to 5 pm, with flexibility to start as early as 7:30 am. The office comprises 30-40 employees within a quiet engineering firm where visitors are frequent. The atmosphere is professional, with a steady flow of individuals coming and going. Job Type & Location This is a Contract to Hire position based out of Fort Lauderdale, FL. Pay and Benefits The pay range for this position is $24.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Fort Lauderdale,FL. Application Deadline This position is anticipated to close on Dec 16, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

The Administrative Assistant - Orders & Customer Support is responsible for supporting daily operational and administrative needs, with a primary focus on processing customer orders, managing payments, and coordinating shipping activities. This role serves as a critical link between customers, sales, and operations, ensuring timely and accurate order fulfillment while maintaining exceptional customer service standards. The position requires a high level of attention to detail, organization, and the ability to manage multiple tasks efficiently. Essential Duties and Responsibilities Order Processing & Payment Coordination • Accurately input customer orders into the system in a timely manner. • Contact customers to confirm and collect payments. • Track and update payment statuses, ensuring all orders are paid prior to shipment. Shipping Coordination & Tracking • Create and send shipping tracking information to customers. • Follow up on shipments to resolve any delivery issues or delays. • Liaise with shipping carriers to track, escalate, and resolve shipment concerns. Customer Communication & Support • Respond to customer inquiries regarding orders, payments, and shipping. • Maintain a professional and courteous demeanor in all customer interactions. • Provide timely updates to customers and internal teams regarding order status. Administrative & Clerical Support • Maintain accurate records of orders, payments, and shipping details. • File and organize digital and physical documents as needed. • Perform general office duties, including answering phones, managing correspondence, and scheduling meetings. Additional Support Duties • Assist with purchasing office and warehouse supplies when needed. • Support other administrative functions as assigned to meet operational goals. Competencies • Attention to Detail - Ensures accuracy in order entry, payment tracking, and shipping documentation. • Customer Service - Maintains a positive, solution-focused approach in all customer interactions. • Organizational Skills - Manages multiple tasks efficiently while meeting deadlines. • Communication - Effectively communicates with customers, team members, and vendors. • Problem Solving - Quickly addresses and resolves issues with orders, payments, or shipments.

Frank Gay Services is seeking an Administrative Assistant to support various administrative processes. This role involves assisting with the implementation of policies and procedures, managing benefits and addressing general employee inquiries. Duties include record-keeping, file maintenance, system management, and facilitating internal communications. Responsibilities Supports the onboarding, and separation processes. Assists employees and supervisors with basic interpretation of HR policies and procedures. Maintains confidential personnel files and personnel actions. Assists with the processing of terminations. Assists with the preparation of the performance review process. Responds to verifications of employment status. Supports HR projects. Assists with benefits administration. Coordinates uniform distribution. Performs other related duties as assigned. Requirement An ability to maintain strict confidentiality, and a high level of discretion The ability to communicate clearly and decisively Must possess excellent organizational skills Ability to manage stressful situations and maintain a high level of composure in a fast-paced and challenging work environment Proficient with Microsoft Office Suite or related software preferred Education and Experience Two years of administrative support experience Administrative HR experience preferred Job Type: Full-time Pay: $17.00 per hour

Job Details Black Lion Heating - Kirkland, WA Full Time $20.00 - $22.00 HourlyJob Posting Date(s) 09/25/2025Description TBD

About LSI LSI is an employee-owned company that employs dynamic teams of professionals - people with the finest technical expertise, a level of passionate creativity, and a truly visionary outlook who deliver innovative training solutions that exceed our customers' expectations. Everyone at LSI has a personal stake in our success. LSI has over 400 training support experts, engineers, and craftsmen on staff who develop state-of-the-art high-fidelity training devices, complex computer-based, highly interactive distributed learning products, and comprehensive, dynamic technical publications. LSI employee-owners collaborate to deliver training products and services for a myriad of programs and customers, using leading-edge technology and proven processes. Mission Our mission is to prepare our military and allies to be battle-ready through cutting-edge training products and services. Vision Our vision is to be the premier provider of military training solutions, renowned for our innovation and excellence. Through employee-ownership and teamwork, we will shape a future where every military service member is equipped to succeed in their mission. Guiding Principles ESOP Sustainability: We do everything within our control to meet project budgets and schedules, so our ESOP prospers. Take Ownership: Each Employee-Owner takes ownership at the individual level for their words, actions, and results. Individual ownership breeds accountability. Accountability breeds trust. When we hold ourselves accountable and trust our fellow employee-owners to do the same, we realize success. Clear Communication: We project confidence in our communication using unambiguous language and providing clear purpose and direction. Pursuit of Excellence: We aggressively pursue continuous improvement both as teams and individual employee-owners. We strive to get better every day. There is no room for mediocrity. Pride in Our Work: We know the value of our work and are proud of what we produce. Customer Focus: Customers are both internal and external and we strive to give both our best efforts. Assume Positive Intent: Assume others are well-intentioned in their actions and seek additional information about the circumstances to help solve problems. Assuming positive intent in all interactions is the key to building strong teams and working together to solve problems. One Voice: Every Employee-Owner is expected to speak up if they have an idea for improvement or if they disagree with a potential course of action. Once a decision is made, the entire team commits to it and moves forward with one voice. Apply: ******************************* General Summary The Administrative Assistant II provides administrative support duties for Directors and Vice Presidents. Essential Job Functions * Maintains technical documentation, end of month reports, visit authorizations, cover letters and reports of conferences and customer visits. * Coordinates administrative support programs and activities, as directed by management. * Formats, proofreads, and edits correspondence, reports, manuscripts, and other necessary material under supervision of Director. * Reviews outgoing material for accuracy, completeness, dates, and signatures. * Types technical reports, papers, and other project documentation in a variety of formats as required. * Demonstrates proper business etiquette while interfacing with telephone callers, visitors, clients, vendors, Department Director, and company personnel. * Monitors and maintains meeting and conference room schedules. * Orders supplies and refreshments for meetings. * Coordinates reproduction and assembly of deliverables: copying, material assembly collating, page checking and book binding. * Responsible for adhering to Purchasing Card expense limitations and submitting log and receipts to Accounts Payable in a timely manner. * Maintains filing and archive system for contract documentation. * Orders office supplies for department personnel and general department requirements. * Sorts, distributes, and tracks department's mail. * May be required to answer phones for Vice President or Director. * May serve as a mentor to lower-level Administrative Assistants. * Exercises discretionary handling of Government materials, company proprietary information, sensitive material(s) and any end items used for training. * Must be aware of International Traffic in Arms Regulation (ITAR) restrictions on export of military hardware and training services. * Must be aware of Controlled Unclassified Information (CUI) and security classifications as outlined in the National Industrial Security Program Operating Manual (NISPOM). * Must be capable of safely handling government-furnished equipment and materials. * Must be available to work a standard weekly schedule with overtime as required. * Perform other duties as assigned. Supervisory Responsibilities * None Job Requirements Knowledge, Skills, and Abilities * Must possess intermediate level knowledge of automation tools including Windows based word processing, spreadsheets, databases, and presentation graphics system software (Word, PowerPoint, Excel). * Must demonstrate effective business etiquette skills to communicate effectively with employees and managers, customers, and visitors. * Ability to communicate effectively, both oral and in writing. * Work requires continuous attention to detail in composing, typing and proofreading materials. * Must be able to obtain a security clearance when required by the contract. Education and Experience * High School diploma or GED equivalent. * Associate degree preferred. * Four (4) years administrative assistant experience required. Three (3) years in an administrative assistant role while employed at LSI strongly preferred. Equal Opportunity Employer including Disability/Vets.

LSI is an employee-owned company that employs dynamic teams of professionals - people with the finest technical expertise, a level of passionate creativity, and a truly visionary outlook who deliver innovative training solutions that exceed our customers' expectations. Everyone at LSI has a personal stake in our success. LSI has over 400 training support experts, engineers, and craftsmen on staff who develop state-of-the-art high-fidelity training devices, complex computer-based, highly interactive distributed learning products, and comprehensive, dynamic technical publications. LSI employee-owners collaborate to deliver training products and services for a myriad of programs and customers, using leading-edge technology and proven processes. Mission Our mission is to prepare our military and allies to be battle-ready through cutting-edge training products and services. Vision Our vision is to be the premier provider of military training solutions, renowned for our innovation and excellence. Through employee-ownership and teamwork, we will shape a future where every military service member is equipped to succeed in their mission. Guiding Principles ESOP Sustainability: We do everything within our control to meet project budgets and schedules, so our ESOP prospers. Take Ownership: Each Employee-Owner takes ownership at the individual level for their words, actions, and results. Individual ownership breeds accountability. Accountability breeds trust. When we hold ourselves accountable and trust our fellow employee-owners to do the same, we realize success. Clear Communication: We project confidence in our communication using unambiguous language and providing clear purpose and direction. Pursuit of Excellence: We aggressively pursue continuous improvement both as teams and individual employee-owners. We strive to get better every day. There is no room for mediocrity. Pride in Our Work: We know the value of our work and are proud of what we produce. Customer Focus: Customers are both internal and external and we strive to give both our best efforts. Assume Positive Intent: Assume others are well-intentioned in their actions and seek additional information about the circumstances to help solve problems. Assuming positive intent in all interactions is the key to building strong teams and working together to solve problems. One Voice: Every Employee-Owner is expected to speak up if they have an idea for improvement or if they disagree with a potential course of action. Once a decision is made, the entire team commits to it and moves forward with one voice. Apply: ******************************* General Summary The Administrative Assistant II provides administrative support duties for Directors and Vice Presidents. Essential Job Functions Maintains technical documentation, end of month reports, visit authorizations, cover letters and reports of conferences and customer visits. Coordinates administrative support programs and activities, as directed by management. Formats, proofreads, and edits correspondence, reports, manuscripts, and other necessary material under supervision of Director. Reviews outgoing material for accuracy, completeness, dates, and signatures. Types technical reports, papers, and other project documentation in a variety of formats as required. Demonstrates proper business etiquette while interfacing with telephone callers, visitors, clients, vendors, Department Director, and company personnel. Monitors and maintains meeting and conference room schedules. Orders supplies and refreshments for meetings. Coordinates reproduction and assembly of deliverables: copying, material assembly collating, page checking and book binding. Responsible for adhering to Purchasing Card expense limitations and submitting log and receipts to Accounts Payable in a timely manner. Maintains filing and archive system for contract documentation. Orders office supplies for department personnel and general department requirements. Sorts, distributes, and tracks department's mail. May be required to answer phones for Vice President or Director. May serve as a mentor to lower-level Administrative Assistants. Exercises discretionary handling of Government materials, company proprietary information, sensitive material(s) and any end items used for training. Must be aware of International Traffic in Arms Regulation (ITAR) restrictions on export of military hardware and training services. Must be aware of Controlled Unclassified Information (CUI) and security classifications as outlined in the National Industrial Security Program Operating Manual (NISPOM). Must be capable of safely handling government-furnished equipment and materials. Must be available to work a standard weekly schedule with overtime as required. Perform other duties as assigned. Supervisory Responsibilities None Requirements Knowledge, Skills, and Abilities Must possess intermediate level knowledge of automation tools including Windows based word processing, spreadsheets, databases, and presentation graphics system software (Word, PowerPoint, Excel). Must demonstrate effective business etiquette skills to communicate effectively with employees and managers, customers, and visitors. Ability to communicate effectively, both oral and in writing. Work requires continuous attention to detail in composing, typing and proofreading materials. Must be able to obtain a security clearance when required by the contract. Education and Experience High School diploma or GED equivalent. Associate degree preferred. Four (4) years administrative assistant experience required. Three (3) years in an administrative assistant role while employed at LSI strongly preferred.

Weichert Co of Maryland is hiring an Administrative Assistant to work is responsible for providing day to day operational assistance to the sales Job responsibilities include, but are not limited to, the following: Ordering supplies for the office and sales associates Ensuring the integrity and accuracy of record keeping Processing real estate transactions Coordinating advertising activities and budgets for the office Maintaining the multiple listing and other data processing systems Contacting vendors when services are needed for the office equipment Generating check authorizations to vendors as needed Additional office support duties as assigned Requirements The ideal candidate must meet the following requirements: 1-3 years office administration experience Real Estate office experience is a plus Familiarity with all social media platforms Proficient in standard Microsoft Office software including Outlook, Word, Excel and PowerPoint Strong computer skills a must Excellent communication skills - written and oral Must be highly organized and able to multi-task effectively Exhibit a positive and professional demeanor

Who We Are Nexus Water Group is a leading regulated water and wastewater utility serving more than 1.3 million people across 20 U.S. states and 2 Canadian provinces. “Nexus” means connection. Through the essential water and wastewater services we deliver, we have a very personal connection to the people, businesses, and communities we serve. This is why our operations are locally led and managed. Every day, over 1,300 professionals deliver vital, safe, and reliable service through over 670 water systems and 360 wastewater systems. What We Offer Paid Time Off: Starting at 3 weeks annually along with 11 company-paid holidays Health and Wellness Benefits: The first day of the month after your start, you'll have access to your health, dental, prescription and vision benefits to help you stay well. 401(k) Program with Matching Contribution: We offer a 100% match on contributions up to 4% of your salary, plus an additional 3% employer contribution. Grow With Us: Professional development opportunities through training, professional certifications, and education allowance. Additional Benefits: Other great benefits include company provided life insurance and Employee Assistance Program just to name a few. Employee Resource Groups (ERG): ERGs are voluntary employee groups that form based on shared characteristics or backgrounds and are sponsored by the organization. Overview The Nexus team has an opportunity for an Administrative Assistant . This position is responsible for providing administrative support and clerical services to an assigned area or team, in order to ensure effective and efficient administrative operations. Work Location and Schedule This position is located in Altamonte Spring, FL. What You'll Do Coordinate and perform a wide range of staff and/or operational support activities for the region; assists visitors, resolves and/or refers administrative problems and inquiries. Schedule and organize meetings, conferences, interviews and/or other events; distributes information or invitations; prepares agendas, notices, minutes and resolutions for meetings. Perform complex and confidential administrative functions, including written correspondence, reports, spreadsheets and other documents. Responds to routine external correspondence. Establish, maintain and update files, databases, reports, and/or other documents. Perform routine analyses and calculations in the processing of data for recurring internal reports. Prepare or assist with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed. Sort, review and distribute incoming and outgoing mail; composes, prepares and ensures timely responses to a variety of routine written inquiries. Serve as liaison with regional companies in the resolution of day-to-day administrative and operational problems. Use the internet and historical documents to perform research. Maintain office supplies, maintenance of office equipment and other services. Assist management and staff in problem solving, project planning and development and execution of stated goals and objectives. Assist with special projects as needed. May assist other operational staff depending on workload. Perform other related duties as assigned. What you bring Experience A minimum of 1-2 years previous experience in an administrative role or similar position. Education and Certifications HS Diploma or GED Valid Driver's License Nice to Have Associates or Bachelor's Degree in communication, business, or related field is preferred Knowledge, Skills, and Abilities Must have high level of interpersonal skills to handle sensitive and confidential information and situations. Position continually requires demonstrated poise, tact and diplomacy. Adapts to changes in work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. Ability to multitask in a fast-paced environment. Ability to communicate and work professionally with senior level management and external contacts. Demonstrates accuracy and thoroughness and monitors own work to ensure quality. Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Identifies and resolves problems in a timely manner and gathers and analyzes information skillfully. Ability to develop a working knowledge of regulations, policies and procedures involved in the administration of the utility systems. Familiarity with MS Office, Internet Explorer; ability to learn internal software programs Work Environment Normal office setting Light to moderate physical activity, requires normal hearing and vision. About Our Company We are a proud Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any characteristic or condition protected by Federal, state, or local law. We are an E-Verify participating employer.

Reports to and takes direction from the Director of PMO and/or Manager of PMO. The Administrative Assistant provides administrative assistance and support to the Director of PMO and/or Manager of PMO on specific projects. This position works under direct supervision where work is regularly checked. Work is covered by detailed rules, procedures and guidelines. DUTIES AND RESPONSIBILITIES: Provides administrative assistance and support to the Director of PMO and Manager of PMO, as it relates to PMO activities. Responsible for taking and publishing meeting minutes. Interfaces with staff, clients and upper management regarding department processes as directed by the Director of PMO. Responsible for the departments tracking of Education and Performance reviews. Responsible for attendance list. Responsible for distribution of Hours Reports. Responsible for processing of Expense Reports, Comp Time and other Departmental Reports. Schedules meetings, WebEx, Meet Me as requested by Staff. Coordinates travel for Director and VP. Performs basic clerical duties such as answering the phone, filing, copying, and distributing and faxing departmental correspondence. Acts as back up for the Project Coordinator as needed. Complies with all approved procedures, directives and guidelines. Performs other duties as assigned. JOB SPECIFICATIONS: Education Required: Associate's Degree preferably in a Healthcare-related field, Computer Science or Business Management. Experience Required: Prior administrative experience in a business environment is required. Previous project management experience is preferred, but not required. Skills Required: Good communication and interpersonal skills, and excellent planning, and organization skills. Must have the ability to interpret and implement SCC strategies and planning at the local department level. Ability to work effectively under stress. Ability to solve problems creatively and fairly is imperative. Good computer skills required, including familiarity with MS Office suite (particularly Excel and Project). Travel Required: None.

Are you looking for an exciting, full-time position to support our U.S. Navy Autonomous Maritime Systems programs? We have a need for an Autonomous Maritime Systems Administrative Assistant to work within our Panama City, FL office location. This position would have opportunity for upward mobility within a growing team of professionals supporting contracts for the Naval Surface Warfare Center, Panama City Division (NSWC PCD) and the Naval Oceanographic Office (NAVOCEANO). Under limited supervision, this position will provide routine clerical and administrative support to senior personnel, managers, technical customers, and/or projects according to well established procedures. Also assembles and analyzes complex information or data and develops reports. This mid-level position has great potential for career growth in growing team within a key market space in the local Defense Contracting Industry. In this role you will: Maintains a front desk to greet customers, subcontractors, and vendors while monitoring a current visitor log. Will work under the Facility Security Officer (FSO) to ensure all visitors are screened and compliant per security protocols. Coordinates projects and logistical details to ensure smooth operation of a department, field location or specific project. Assists senior personnel in sorting inventorying and distributing inbound equipment and materials to local customers. Processes receiving documentation for equipment and materials using Government forms such as DD1149 or DD250. Drafts correspondence and prepares presentations, sets up meetings and travel arrangements. Prepares paperwork and forms and develops new forms and procedures as appropriate. Verifies paid invoices against purchase orders and cost summary sheets and monitors departmental spending against budget. Assists in budget preparation. Maintains records, information, data, and statistic on department activities and may monitor project schedules for management. Receives, processes, and maintains documents such as time records, travel, invoices, and purchase orders. Responsible for preparing weekly and monthly reports involving research and data collection to align with contract deliverables. Adheres to administrative procedures and makes recommendations to improve efficiency. Advises managers and staff on proper procedures and policies. Must have the capability to effectively communicate as a cohesive member of a fast-paced team to keep up with urgent requirements. Performs additional duties and responsibilities as assigned by upper management. Qualifications To be successful in this role, you must have: An Associates Degree and 2 years of related experience OR a High School Diploma and 5 years of related experience The ability to obtain and maintain a DoD Secret Security Clearance is required. Proficiency in word processing skills and proficiency in Microsoft applications. Excellent grammar, punctuation, spelling, and proofreading skills. Ability to travel 10% Additional desired experience and skills: Experience in technical writing A Bachelor's degree If you are interested in supporting and working with our passionate Serco team - then submit your application now for immediate consideration. It only takes a few minutes and could change your career! Company Overview Serco Inc. (Serco) is the Americas division of Serco Group, plc. In North America, Serco's 9,000+ employees strive to make an impact every day across 100+ sites in the areas of Defense, Citizen Services, and Transportation. We help our clients deliver vital services more efficiently while increasing the satisfaction of their end customers. Serco serves every branch of the U.S. military, numerous U.S. Federal civilian agencies, the Intelligence Community, the Canadian government, state, provincial and local governments, and commercial clients. While your place may look a little different depending on your role, we know you will find yours here. Wherever you work and whatever you do, we invite you to discover your place in our world. Serco is a place you can count on and where you can make an impact because every contribution matters. To review Serco benefits please visit: ************************************************************ If you require an accommodation with the application process please email: ******************** or call the HR Service Desk at ************, option 1. Please note, due to EEOC/OFCCP compliance, Serco is unable to accept resumes by email. Candidates may be asked to present proof of identify during the selection process. If requested, this will require presentation of a government-issued I.D. (with photo) with name and address that match the information entered on the application. Serco will not take possession of or retain/store the information provided as proof of identity. For more information on how Serco uses your information, please see our Applicant Privacy Policy and Notice. Serco does not accept unsolicited resumes through or from search firms or staffing agencies without being a contracted approved vendor. All unsolicited resumes will be considered the property of Serco and will not be obligated to pay a placement or contract fee. If you are interested in becoming an approved vendor at Serco, please email *********************. Serco is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

We are a full size Healthcare company working throughout the Southeastern US and are currently recruiting for the position of Administrative Assistant. In this role you will report to upper level management and assist in the daily functions of our operation. The successful candidate will posses the knowledge of Excel formatting, Word, and preparing Power Point presentations. This is a very fast paced environment and encourage those that can multi task while remaining focused on the task at hand to apply. Complete job description will be discussed at interview. For immediate consideration please respond to this email with your resume attached and salary required... michelle_***************

Responsible to: Principal Qualifications: Minimum of a high school diploma or equivalent Minimum of one (1) year experience in secretarial capacity Ability to adjust to varying tasks as assigned Strong written, verbal, presentation and interpersonal skills Competent technological skills Essential Responsibilities: Assists Principal in the daily operation of the school Provides clerical support within the school as needed Composes or transcribes correspondence, bulletins, and memoranda Maintains an inventory of office and school supplies Receives and routes incoming calls Greets visitors and maintains a log of school visitors Demonstrates positive customer service skills Knows and follows all safety rules and proper school procedures Supervises student office workers, if applicable Schedules meetings, sets appointments, and maintains calendars under the direction of school administration General Requirements: Follows Federal and State Laws and adopted policies and procedures in accordance with School Board priorities Conducts oneself in the best interest of students, in accordance with the highest standards of public education and in support of the District's Vision/Mission Statements Maintains ethical standards, which include professionalism and the protection of confidential student and staff information Other responsibilities and/or duties may be required and assigned BOE Revisions Approved 2/8/10

ENGAGEMENT - SECRETARY JOB IDENTIFICATION INFORMATION Department: Engagement Direct Supervisor: Director of Events Hiring Manager(s): Director of Events Hiring Approver: Executive Director of Volunteers Classification: Part-Time FLSA Status: Non-Exempt Version Date: January 2024 HR Approval Date: January 2024 JOB SUMMARY As a Secretary providing first impressions and administrative support at HQ, you will play a crucial role in ensuring the smooth operation of the respective buildings on campus. Your primary responsibility will be to provide efficient and effective administrative assistance to the centers' management and staff. You will be the first point of contact for visitors and clients, representing the centers with professionalism and a welcoming demeanor. Organizational and communication skills will be essential in managing administrative tasks and maintaining a positive work environment. ESSENTIAL DUTIES AND FUNCTIONS Front Desk Operations: Greet visitors, clients, volunteers, donors, and partners with a warm and friendly attitude, ensuring their needs are addressed promptly. Manage incoming calls, emails, and correspondence professionally and direct them to the appropriate personnel. Organization and tidiness: Create a welcoming and hospitable environment by maintaining tidy and organized common areas including the front desks and lobbies, conference rooms, restrooms, break rooms, and workrooms. Order restock of office supplies and snacks for staff within budget allocations. Schedule maintenance as needed. Scheduling and Calendar Management: Coordinate appointments, meetings, and client's shopping appointments for the centers' staff and clients. Manage calendars, ensuring accuracy and efficient use of time. Coordinate back-up schedule for front desk coverage as needed. Administrative Support: Maintain accurate records, databases, and filing systems for GIK, volunteer hours and resource distribution. Handle sensitive and confidential information with the utmost discretion. Support the Events + Impressions and Family Support teams with general administrative tasks as needed. Coordination and Logistics: Arrange meetings, conferences, and workshops, including booking meeting rooms and printing materials. Schedule client's shopping appointments, organize emergency boxes, count minimal diapers, and assist in family market. Support the logistics of campus tours. Communication and Correspondence: Assist in the preparation and distribution of Family Support Newsletter, and other updates as required. Maintain effective communication channels within the centers, ensuring timely dissemination of information to staff, clients, and volunteers. SUPERVISORY RESPONSIBILITIES • N/A REQUIRED EXPERIENCE AND QUALIFICATIONS Have at minimum a high school diploma or a GED; additional certification or training in office administration is a plus. Proficient in Microsoft Office, specifically Word, Excel, and Outlook and willingness to learn Raiser's Edge database program. PREFERRED EXPERIENCE AND QUALIFICATIONS Proven experience as a secretary or administrative assistant, preferably in a similar setting. COMPENTENCIES Present oneself, both at and outside of work, in a manner keeping with One More Child's Core Values of Humble, Hungry, Wise, and Called. Professional and friendly demeanor, with a strong customer service orientation. Strong organizational and time management abilities, with attention to detail. Willingness to learn and adapt to new situations and problem solve. Demonstrate excellent verbal and written communication skills. Proficient in using office software (e.g., Microsoft Office Suite, email, calendars). Ability to maintain confidentiality and handle sensitive information with discretion. Empathy and ability to work with people from disadvantaged, marginalized, or socially excluded backgrounds. Ability to work independently or collaboratively with other team members. Availability to work flexible hours based on needs of the position. SPIRITUAL QUALIFICATIONS • It is the mission of One More Child to provide Christ centered services to vulnerable children and struggling families. As stated in the Second Amended and Restated Articles of Incorporation, One More Child provides these services in a Christian context consistent with The Baptist Faith and Message (2000). Employees of One More Child commit to live in a manner that is not contrary to this foundational statement of faith. • Have had a personal conversion experience with Jesus Christ and been scripturally baptized. • Possess a sense of commitment to ministry through vocation. • Hold a sincere desire to seek God and His kingdom. • Demonstrate personal and devotional habits and practices such as Bible study, prayer, and daily meditation. • Be a member of a New Testament, evangelical Church in the local community and attend regularly. • Engage in witness activities as a normal part of life. PHYSICAL DEMANDS These physical requirements are not exhaustive, and One More Child may add additional job-related physical demands to these if the need arises. Corrective devices may be used to meet these physical requirements. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to walk and reach with hands and arms. Specific vision abilities required by this job include close vision. This job requires the ability to work in stressful conditions from time to time and remain focused for extended periods of time. The ability to lift up to 30 pounds (boxes, documents, and equipment). WORK ENVIRONMENT The work environment describes the conditions that an employee may encounter when performing their job duties, including but not limited to, the essential functions of the position. Reasonable accommodation may be available to enable individuals with disabilities to perform these duties. Job functions are performed in a normal office environment. DISCLAIMER This job description is not intended to be an all-inclusive list of the requirements of this position, but to describe the general nature of the job and provide a reasonable representation of its activities. Additional related work may be identified and assigned by the organization and included as an area of responsibility while assessing performance. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT One More Child is committed to a workplace environment that encourages growth and respect for all current and prospective employees based upon job-related factors such as their educational background, work experience, and ability to perform the essential functions of a particular job. It is the policy and practice of One More Child to prohibit any form of discrimination or harassment based on statuses protected under federal, state, or local laws which are applicable to the organization. As a religious organization, One More Child provides services in a Christian context consistent with The Baptist Faith and Message (2000). Employees of One More Child commit to live in a manner that is not contrary to this foundational statement of faith.

LEAP specializes in customer service & marketing for a large number of US-wide companies in many sectors. Their main focuses are on their clients' brand awareness, increasing customer loyalty, and retention. To gain maximum effectiveness, the company utilizes different methods, which can include events and promotions. The Marketing Project Assistant Role: On a day to day basis, you'll talk to potential and existing customers, dealing with a mixture of client representation, sales, and customer services. Your primary focus will be informing customers of the benefits of the company's products & services, dealing with inquiries & processing sales. Whether you have years of experience or are looking to gain new skills, we can offer full product training within this Customer Service & Sales role. However, individuals should be confident, self-motivated, and driven to further career progression. Qualifications The successful Marketing Project Assistant will have: The desire to learn new skills The ability to communicate well with others Patience and remain calm in high-pressure environment Be adaptable to work on various client accounts Sales, customer service and retail experience would be advantageous (Although not essential) Additional Information Job Type: Full-Time Successful candidates can expect to earn between $35,000 - $55,000 with uncapped bonus potential per annum. There are also excellent opportunities to enhance and develop your career. Click the Apply button to send us your resume today!

The Administrative Support Assistant is a entry-level position that provides administrative support services to any department within SCC, allowing the individual the opportunity to learn and advance with SCC. DUTIES AND RESPONSIBILITIES: Provides administrative support to the Office Support department, back up coverage for the Reception team, as well as any other internal department, as requested. Assists in training entry-level Office Support Assistants for later advancement. Prepares supplies for new employees, and collects supplies for departing employees Maintains the department supply cabinet, as well as the required inventory for the client training manuals. Assists with lunch distribution for employees and clients. Complies with all approved procedures, directives and guidelines. Performs other duties as assigned. JOB SPECIFICATIONS: Education Required: High School Diploma, Associate's Degree or Business Certification is preferred. Experience Required: A minimum of one year experience working within a business environment is required. Skills Required: Excellent communication, interpersonal, and organizational skills. The ability to handle multiple tasks as well as to define priorities and respond accordingly. The ability to work in a fast-paced environment. Basic to intermediate Microsoft Word and Excel knowledge is required. Must be detail-oriented. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position the employee is regularly required to talk and hear verbal communication. The employee is frequently required to sit, and regularly required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus. Moderate to extensive keyboard activity is required. Some lifting (up to twenty pounds) may be required. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Environmental conditions are somewhat variable, but generally acceptable in temperature, ventilation, and lighting with CRT exposure *SCC is an equal opportunity & affirmative action employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability or any other characteristic protected by law

The Administrative Support Assistant is a entry-level position that provides administrative support services to any department within SCC, allowing the individual the opportunity to learn and advance with SCC. DUTIES AND RESPONSIBILITIES: Provides administrative support to the Office Support department, back up coverage for the Reception team, as well as any other internal department, as requested. Assists in training entry-level Office Support Assistants for later advancement. Prepares supplies for new employees, and collects supplies for departing employees Maintains the department supply cabinet, as well as the required inventory for the client training manuals. Assists with lunch distribution for employees and clients. Complies with all approved procedures, directives and guidelines. Performs other duties as assigned. JOB SPECIFICATIONS: Education Required: High School Diploma, Associate's Degree or Business Certification is preferred. Experience Required: A minimum of one year experience working within a business environment is required. Skills Required: Excellent communication, interpersonal, and organizational skills. The ability to handle multiple tasks as well as to define priorities and respond accordingly. The ability to work in a fast-paced environment. Basic to intermediate Microsoft Word and Excel knowledge is required. Must be detail-oriented. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position the employee is regularly required to talk and hear verbal communication. The employee is frequently required to sit, and regularly required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus. Moderate to extensive keyboard activity is required. Some lifting (up to twenty pounds) may be required. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Environmental conditions are somewhat variable, but generally acceptable in temperature, ventilation, and lighting with CRT exposure *SCC is an equal opportunity & affirmative action employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability or any other characteristic protected by law

BUSINESS ADMINISTRATION - ADMINISTRATIVE ASSISTANT JOB IDENTIFICATION INFORMATION Department: Finance and Business Administration Direct Supervisor: Executive Director of Compliance Hiring Manager(s): Executive Director of Compliance Hiring Approver: Vice President of Finance & Business Administration/CFO Classification: Part-Time FLSA Status: Non-Exempt Version Date: May 2025 HR Approval Date: May 2025 JOB SUMMARY This Administrative Assistant provides a range of administrative support services for the Compliance department, as well as the VP of Finance & Business Administration/CFO. This position works with highly confidential information, including, but not limited to, processing contracts, financial data, and employee information. The position schedules meetings, organizes files, and provides responses to requests for information. ESSENTIAL DUTIES AND FUNCTIONS Ensure that the administrative tasks of the CFO/VP of Finance & Administration's office are accomplished in a timely and accurate manner. Coordinate and assist in prioritizing the incoming requests and duties of the CFO/VP of Finance & Administration, including scheduling meetings. Participate on a team that ensures compliance with the dual control of daily mail processing, including driving a company owned vehicle to pick up the mail from the post office. Assist with organizing financial documentation including monthly financials and gift card documentation. Utilize the project management system (currently, Asana) to track, update, and manage the Policy and Procedure workflow. Utilize ADP for the acknowledgement and reporting of organizational Policies and Procedures. Utilize SharePoint for the review, storage and management of organizational Policies and Procedures. Coordinate and manage systems to organize and maintain records/files. Ensure all assigned reporting is completed in a timely manner (expense reports, data entry, etc.). Handle confidential, sensitive information with discretion. SUPERVISORY RESPONSIBILITIES • N/A REQUIRED EXPERIENCE AND QUALIFICATIONS High school diploma or GED Experience in clerical work Proficient in Microsoft Office, specifically Word, Excel and Outlook PREFERRED EXPERIENCE AND QUALIFICATIONS Associate's degree COMPENTENCIES Present oneself, both at and outside of work, in a manner keeping with One More Child's Core Values of Humble, Hungry, Wise, and Called. Ability to maintain confidential employee, client and organization information Ability to work independently to analyze situations, determine appropriate next steps and act. Detail oriented, highly organized, working efficiently with a high-level of accuracy Effective communication skills, both oral and written to handle internal and external customers. Ability to build effective professional working relationships internally and externally SPIRITUAL QUALIFICATIONS • It is the mission of One More Child to provide Christ centered services to vulnerable children and struggling families. As stated in the Second Amended and Restated Articles of Incorporation, One More Child provides these services in a Christian context consistent with The Baptist Faith and Message (2000). Employees of One More Child commit to live in a manner that is not contrary to this foundational statement of faith. • Have had a personal conversion experience with Jesus Christ and been scripturally baptized. • Possess a sense of commitment to ministry through vocation. • Hold a sincere desire to seek God and His kingdom. • Demonstrate personal and devotional habits and practices such as Bible study, prayer, and daily meditation. • Be a member of a New Testament, evangelical Church in the local community and attend regularly. • Engage in witness activities as a normal part of life. PHYSICAL DEMANDS These physical requirements are not exhaustive, and One More Child may add additional job-related physical demands to these if the need arises. Corrective devices may be used to meet these physical requirements. While performing the duties of this job, the employee is regularly required to sit and talk or listen. The employee frequently is required to use hands and fingers to type, feel and navigate work, occasionally required to use arms to reach. The employee is occasionally required to walk. Specific vision abilities required by this job include close vision. This job requires the ability to work in stressful conditions from time to time and remain focused for extended periods of time. The ability to lift to 30 pounds (boxes, documents, and/or equipment) may be required on occasion. WORK ENVIRONMENT The work environment describes the conditions that an employee may encounter when performing their job duties, including but not limited to, the essential functions of the position. Reasonable accommodation may be available to enable individuals with disabilities to perform these duties. Job functions are performed primarily in a normal office environment. DISCLAIMER This job description is not intended to be an all-inclusive list of the requirements of this position, but to describe the general nature of the job and provide a reasonable representation of its activities. Additional related work may be identified and assigned by the organization and included as an area of responsibility while assessing performance. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT One More Child is committed to a workplace environment that encourages growth and respect for all current and prospective employees based upon job-related factors such as their educational background, work experience, and ability to perform the essential functions of a particular job. It is the policy and practice of One More Child to prohibit any form of discrimination or harassment based on statuses protected under federal, state, or local laws which are applicable to the organization. As a religious organization, One More Child provides services in a Christian context consistent with The Baptist Faith and Message (2000). Employees of One More Child commit to live in a manner that is not contrary to this foundational statement of faith.

Are you looking to progress your career in customer service? Are you passionate about going the extra mile for people? Do you enjoy working in a team environment? Then join us as part of a new team in New York! What you will do You will identify and solve problems, answer queries & sell our client's products. Offer face to face support with prospective customers, representing our clients and increasing their brand awareness As part of our friendly and fun team, you will focus on having great conversations and providing the best experience for our customers. We want all of our customers to have a great experience; you will support them throughout the customer service & sales process while providing the best customer journey. Qualifications Communication is key! You will be warm, friendly, and eager to help our customers! You'll love a challenge but most of all you will enjoy chatting with lots of different people. It is excellent if you already have experience in retail, hospitality, even call centers. However, if you have a proactive attitude, excellent communication skills, and motivated to go the extra mile for every customer, then we want to hear from you! Additional Information Job Type: Full-Time You won't be alone! We have a dedicated training team on site that will teach you the ropes. We provide you with ongoing training and support to perfect your conversations, craft your technique, and become an expert. Great pay, 30,000 - 50,000 per annum Bonus & incentive plans Great social environment Career progression opportunities Travel opportunities If you want to join a great team with a great atmosphere and a highly supportive staff, take a LEAP today! Apply now!