Volunteer administrative assistant resume examples from 2026

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Updated March 26, 2025

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Volunteer administrative assistant resume

Eugene Marshall

(440) 555-1865 | emarshall@example.com

Los Angeles, CA | 74798 N. Park Rd. - 51641

Work experience

2011 - Present
Volunteer Administrative Assistant, Macy's - Los Angeles, CA
- Coordinate the interview process for Store Management team and Monitor new hire orientation and training sessions as needed.
- Served as point person for sales team, managers and vendors to ensure proper line of communication.
- Coordinate store events and staff travel arrangements.
- Assisted vendors in appointment scheduling and order maintenance.
2009 - 2011
Department Assistant, Citrix Systems - Santa Barbara, CA
- Served as a liaison between Tech Support and HR.
- Received all telephone calls and directed as where necessary.
- Provided high-level complex secretarial support for Controller and financial department.
- Experience in Logical Volume Management (LVM) and RAID in Linux.
- Ensured smooth medical administrative workflow and communication.
- Assisted the Supervisor with scheduling of 23 Emergency Department Coordinators.
1999 - 2009
Activity Coordinator, Santa Barbara Family YMCA - Santa Barbara, CA
- Organized daily activities Entertained and helped elderly residents through both organized and non-organized activities Created and maintained relationships with residents and staff
- Planned, prepared, and facilitated daily activities for a group of 61 residents.Completed quarterly and annual assessments of residents.
- Assist with any special events.
- Carry out daily activities planned by activity director.

Skills

Alzheimer
Procedures
Activity Assessments
Internet
Special Education
Facility
Community Members
Travel Arrangements
Staff Training
Database

Education

Bachelor's Degree, Psychology (1996 - 1999)
University of California, Santa Barbara
Santa Barbara,

Volunteer administrative assistant resume

Joseph Ruiz

(560) 555-5758 | jruiz@example.com

Chicago, IL | 35755 E. Elm Ave. - 66837

Work experience

2020 - Present
Volunteer Administrative Assistant, Cystic Fibrosis Foundation - Chicago, IL
- Interfaced with the Corporate Human Resources Department to coordinate the orderly flow of processing.
- Completed over 2,000 hours of community service in San Diego County.
- Developed information technology strategic plan, acceptable use policies, formal disaster recovery plan, and department procedures.
- Managed all correspondence, travel arrangements, contract administration, insurance certificates, workmen s compensation coverage, and safety policies.
- Advance knowledge of automated systems supporting military personnel programs, along with personal computers and software.
- Provided a wide variety of administrative functions for property managers & property management initiatives.
2018 - 2020
Front Desk Secretary, Cystic Fibrosis Foundation - Chicago, IL
- Transcribe recorded messages and practitioners' diagnoses and recommendations into patients' medical records.
- Demonstrate an in-depth knowledge of operations, policies, and procedures and facilitate for team.
- Verify Insurance, Scheduling Appointments Keeping Up With Patients Chart Etc ..
- Performed all administrative tasks for the Packaging Director, Supervisors and Managers.
2015 - 2018
Events Assistant, Cystic Fibrosis Foundation - Chicago, IL
- Ensured event budget expenses did not exceed 8% of revenue generated.
- Demonstrated multi-tasking abilities, balancing administrative roles and event management, and event assistance to colleagues.
- Produce communication and social media content for five fundraising events.
- Coordinated and managed volunteer participation for special events.

Skills

Database
Local Businesses
Office Supplies
Promotional Materials
Scheduling Appointments
Patient Demographics
General Public
Private Events
HR
Counsel

Education

Some College Courses, Marketing (2015 - 2015)
Western Michigan University
Kalamazoo,

Volunteer administrative assistant resume

Carl Owens

(660) 555-6009 | cowens@example.com

Milwaukee, WI | 14296 S. Main St. - 71585

Work experience

2020 - Present
Volunteer Administrative Assistant, ManpowerGroup - Milwaukee, WI
- Maintained executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Processed purchase orders, check requests, expense statements in timely manner with accuracy.
- Calculate footage for all lumber received, check actual footage shipped against purchase orders.
- Assisted Human Resources in archiving, background checks.
2019 - 2020
Office Clerk, Kelly Services - Saint Louis, MO
- Ensured that all intake forms were complete, accurate and within Sutter Care Hospice guidelines.
- Complete Degree Verifications and Background Checks through secure personnel data system.
- Operated cash register and fulfilled customer orders at student union location
2018 - 2019
Customer Service Clerk, Lowe's - Valdosta, GA
- Provided outstanding customer sales and service in the Outdoor Lawn and Garden dept.
- Provide training to new employees to uphold company policies and sustain customer satisfaction.
- assist with new employee training including store policies, services, financing options and register operations.
- Maintained constant presence on sales floor to assist all walk-in customers.
- Answer customer questions and concerns.

Skills

Sales Floor
Front Office
Customer Returns
Daily Tasks
Greeting Visitors
Active Directory
Clerical Support
Twitter
Hard Copy
Efficient Service

Education

High School Diploma, (2018 - 2018)
,

Volunteer administrative assistant resume

Diana Cook

(550) 555-9490 | dcook@example.com

San Diego, CA | 57156 E. Second Rd. - 80854

Work experience

2020 - Present
Volunteer Administrative Assistant, Qualcomm - San Diego, CA
- Provide administrative assistance to program/project personnel as needed.
- Completed Communication Style in the work place and HIPPA training.
- Maintained communication with drivers and Independent Contractors to ensure their comprehension of Hours of Service and to achieve total compliance.
- Operated multi-line telephone system; provided customer service for internal, external and complaint calls; escalated inquiries as needed.
2018 - 2020
Department Assistant, ManpowerGroup - San Diego, CA
- Reconciled business reimbursement expenses, purchase orders and statements.
- Provided database management for an Access based system.
- Record payroll, and created paychecks.
- Referred to PeopleSoft database for confirmation of facts.
- Present Confirm insurance coverage with insurance companies by diagnostic and procedural codes.
2017 - 2018
Events Assistant, Bass Pro Shops - Rancho Cucamonga, CA
- Review legal contracts to ensure all deliverables are met for Chrysler special events.
- Streamlined many aspects of the event planning process.
- Assisted the Special Events staff with event logistics !
- Assist Events Coordinator with the implementation and management of 8 career fairs and large scale recruiting events.

Skills

Data Collection
Daily Activities
Business Transactions
Database
Rsvp
Subordinate Units
Data Analysis
Purchase Orders
Scheduling Appointments
Front Office

Education

Bachelor's Degree, Communication (2014 - 2017)
California State University - San Bernardino
San Bernardino,

Volunteer administrative assistant resume

Andrew Jordan

(510) 555-3912 | ajordan@example.com

Newport News, VA | 23963 S. Oak Ave. - 29457

Work experience

2019 - Present
Volunteer Administrative Assistant, Food Lion - Newport News, VA
- Reconcile customer complaints and concerns.
- Ensured standards of customer service were met.
- Bagged groceries, stocked groceries, greet customers and provided excellent customer service to clients.
- Vacuum, dust and clean the windows of the store after the customers had left.
- Assisted Customer Service Managers with all monetary needs.
2018 - 2019
Office Assistant, Food Lion - Newport News, VA
- Managed front operations of store, business open and close, manage accounts and transactions, customer service
- Served as sole production assistant/runner to the creative department during pre-production phases on feature films in development.
- Converted disks from computer languages to Wang for use by secretaries and word processing personnel.
2017 - 2018
Events Assistant, American Red Cross - Philadelphia, PA
- Managed venue selection, vendor relations, contracts, budget updates, rsvp's, d cor, menu and entertainment.
- Communicated with internal communication staff to ensure clear communication.
- Arrange field fundraisers hotel and travel arrangements to/from trainings.
- Solicited new members, maintained membership database and processed payments.

Skills

Bank Deposits
Customer Service
Word Processing
Administrative Assistance
Office Supplies
Taking Messages
Special Events
New Volunteers
Resource Management
Telephone Calls

Education

High School Diploma, (2017 - 2017)
,

How to write a volunteer administrative assistant resume

Craft a resume summary statement

A well-written resume summary is basically an elevator pitch. You are summing up your skills and experience in a few sentences to wow recruiters, hiring managers, and decision makers into giving you an interview. Here are some tips to putting your best foot first with your resume summary:

Step 1: Mention your current job title or the role you're pursuing.

Step 2: Include your years of experience in volunteer administrative assistant-related roles. Consider adding relevant company and industry experience as relevant to the job listing.

Step 3: Highlight your greatest accomplishments. Here is your chance to make sure your biggest wins aren't buried in your resume.

Step 4: Again, keep it short. Your goal is to summarize your experience and highlight your accomplishments, not write a paragraph.

These four steps should give you a strong elevator pitch and land you some volunteer administrative assistant interviews.

Please upload your resume so Zippia’s job hunt AI can draft a summary statement for you.

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List the right project manager skills

Your Skills section is an easy way to let recruiters know you have the skills to do the job. Just as importantly, it can help your resume not get filtered out by hiring software. Here is how to make the most of your skills section and make sure you have the right keywords:

You often need to include the exact keywords from the job description in your resume. Look at the job listing and consider which of the listed skills you have experience with, along with related skills.
Include as many relevant hard skills and soft skills as possible from the listing.
Use the most up to date and accurate terms. Don't forget to be specific.

These five steps should give you a strong elevator pitch and land you some volunteer administrative assistant interviews.

Here are example skills to include in your “Area of Expertise” on a volunteer administrative assistant resume:

Patients
Scheduling Appointments
Database Management
Front Desk
PowerPoint
Administrative Tasks

Office Equipment
Patient Care
Word Processing
Telephone Calls
Vital Signs
Physical Therapy

Event Planning
Fax Machines
Office Machines
Community Events
Travel Arrangements

Zippia’s AI can customize your resume for you.

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How to structure your work experience

Next you should include your work experience. Structure your work experience section by listing your most recent experience first, followed by earlier roles in reverse chronological order.

Start with your job title, company name, city, and state on the left. Align dates in month and year format on the right-hand side.

Include only recent, relevant jobs. Avoid including work experience over 20 years to avoid ageism.

Beneath each job, you should have bullet points to emphasize why you're the perfect fit for the volunteer administrative assistant.

How to write volunteer administrative assistant experience bullet points

Remember, your resume is not a list of responsibilities or a job description. This is your chance to show why you're good at your job and what you accomplished.

Use the XYZ formula for your work experience bullet points. Here's how it works:

Use strong action verbs like Led, Built, or Optimized.
Follow up with numbers when possible to support your results. How much did performance improve? How much revenue did you drive?
Wrap it up by explaining the actions you took to achieve the result and how you made an impact.

This creates bullet points that read Achieved X, measured by Y, by doing Z.

Here are great bullet points from volunteer administrative assistant resumes:

Work history example #1

General Assistant

Kelly Services

Assisted with handling the logistics of special events
Troubleshooted repairs with general office equipment and followed through until completion.
Assisted with closure of all Liz Claiborne stores: * Created and forwarded closure notice to Managers and HVAC companies.
Assisted with administration of Circle Solution's telecommunications systems including orientation and basic programming needs.
Assisted the department in a variety of tasks such as filing, mailing paychecks & compiling payroll data.

Work history example #2

Volunteer Administrative Assistant

KBR

Decorated facility for holidays and events designed innovative meal planning for special occasions.
Produced and edited PowerPoint presentations, Proof read, revised and compiled reports for the department head and regional meetings.
Prepared online payroll and accounts payables.
Assisted librarian on how to use new technology that Microsoft Word, PowerPoint, and
Allocated work requests generated through computer system.

Work history example #3

Assistant Secretary

St. Louis Public Library

Maintained a moderately complex filing system; prepare reports and distribute correspondences throughout department.
Processed database, maintained confidential records on Windows platform
Provided counsel and assistance to employees and managers on a variety of complex HR issues including EEO rules and regulations.
Developed innovative PowerPoint presentation used by the Office of Admissions to market executive support programs to potential employees.
Conducted database research to verify warrant information and provided patrol officers with information on status of warrants on their field computers.

Work history example #4

Technical Internship

Comcast

Maintained all telecommunications, and broadband systems contracts for executive satellite offices.
Tested connectivity software using standard company diagnostic testing equipment and procedures.
Facilitated advance troubleshooting for wireless home networking, router/hub set-up, and PC/browser configuration.
Handled troubleshooting escalations for modem databases and modem provisioning, and customer billing.
Cultivated robust lines of communications with all clients, elevating customer service and satisfaction ratings.

Zippia’s AI can customize your resume for you.

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Add an education section to your resume

Employers are looking for a few things when looking at the Education section of your resume:

The highest degree you have achieved.
TWhere you attended school, and the dates (Although if you graduated some time ago, leave the date off to avoid ageism)
TField of study
TAny honors, relevant coursework, achievements, or pertinent activities

Here are some examples of good education entries for resumes:

Bachelor's Degree in psychology

University of California, Santa Barbara, Santa Barbara, CA

1996 - 1999

Some College Courses in marketing

Western Michigan University, Kalamazoo, MI

2015 - 2015

Highlight your volunteer administrative assistant certifications on your resume

Certifications are a great way to showcase special expertise or niche skills. Some jobs even require certifications to be hired.

Include the full name of the certification, along with the name of the issuing organization and date of obtainment.

If you have any of these certifications, be sure to include them on your volunteer administrative assistant resume:

Certified Nurse Assistant (CNA)
Medical Assistant
Certified Medical Administrative Assistant (CMAA)
Certified Medical Interpreter - Spanish (CMI)
Dental Assistant (RDA)
Microsoft Office Specialist Master Certification (MOS)
Certified Clinical Medical Assistant (NHA)
Word 2010 Certification
Certified Healthcare Protection Administrator (CHPA)
Microsoft Office Specialist: Expert (Office 365 and Office 2019)

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Updated March 26, 2025

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