How to hire a volunteer coordinator

How to hire a volunteer coordinator, step by step

Here's a step-by-step volunteer coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a volunteer coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new volunteer coordinator
• Step 8: Go through the hiring process checklist

What does a volunteer coordinator do?

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1. Identify your hiring needs

   Before you post your volunteer coordinator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a volunteer coordinator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect volunteer coordinator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list shows salaries for various types of volunteer coordinators.

   Type of Volunteer Coordinator	Description	Hourly rate
   Volunteer Coordinator	Social and human service assistants provide client services, including support for families, in a wide variety of fields, such as psychology, rehabilitation, and social work. They assist other workers, such as social workers, and they help clients find benefits or community services.	$12-27
   Children's Program Coordinator	A children's program coordinator is someone who develops programs for children and toddlers. The children's program coordinator creates child-centered programs to educate and entertain children and infants... Show more	$13-26
   Family Services Coordinator	A family services coordinator maintains quantitative quality and qualitative quality monitoring systems and improvement systems for the program strategies to get executed with quality, fidelity, and reliability. They coach and offer supervisory guidance services to the family service team to keep the staff capacity robust and move the staff members towards mastering the core competencies... Show more	$15-26

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Home Health
   • Community Outreach
   • Public Speaking
   • Team Work
   • Patient Care
   • Volunteer Program
   • Volunteer Recruitment
   • Background Checks
   • Community Resources
   • Community Services
   • Community Events
   • Non-Profit Organization
   • Event Planning

   Check all skills

   Responsibilities:

   • Facilitate development of veterans individual rehabilitation plans, which provide purpose, organization and empowerment to achieve life goals.
   • Explain mathematics concepts in easy to understand language.
   • Work with alumni and special guests when they visit during games.
   • Assist students in completing various course works such as reading, writing and mathematics.
   • Communicate information through meetings, emails, text messaging, mail, phone calls, Facebook and blog.
   • Recruit, organize, coach, and develop worship ministry staff and volunteers (musicians, audio technicians, others).

   More volunteer coordinator duties

3. Make a budget

   Including a salary range in your volunteer coordinator job description is one of the best ways to attract top talent. A volunteer coordinator can vary based on:

   • Location. For example, volunteer coordinators' average salary in mississippi is 48% less than in connecticut.
   • Seniority. Entry-level volunteer coordinators 53% less than senior-level volunteer coordinators.
   • Certifications. A volunteer coordinator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a volunteer coordinator's salary.

   Average volunteer coordinator salary

   $39,894yearly

   $19.18 hourly rate

   ---

   Entry-level volunteer coordinator salary

   $27,000 yearly salary

   Updated January 21, 2026

   Average volunteer coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Massachusetts	$49,308	$24
   2	California	$48,938	$24
   3	District of Columbia	$48,447	$23
   4	New York	$46,944	$23
   5	Oregon	$43,819	$21
   6	Pennsylvania	$42,918	$21
   7	Wisconsin	$42,866	$21
   8	Alaska	$42,419	$20
   9	Washington	$41,184	$20
   10	Maryland	$40,316	$19
   11	Texas	$39,819	$19
   12	Arizona	$39,454	$19
   13	Maine	$39,282	$19
   14	Illinois	$38,715	$19
   15	Ohio	$38,352	$18
   16	Florida	$37,300	$18
   17	Michigan	$35,047	$17
   18	Colorado	$34,021	$16
   19	Nebraska	$33,274	$16
   20	Georgia	$31,579	$15

   Average volunteer coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Community Home Care and Hospice	$56,776	$27.30
   2	SouthernCare	$53,758	$25.85	1
   3	Baystate Health	$53,634	$25.79
   4	Shriners Hospitals for Children	$53,323	$25.64	1
   5	ProMedica Toledo Hospital	$52,065	$25.03	1
   6	Affinis	$51,732	$24.87
   7	Dignity Health	$50,880	$24.46	10
   8	Bristol Hospice	$50,292	$24.18	28
   9	Curo Health Services	$48,488	$23.31	8
   10	AEG	$48,451	$23.29	3
   11	Compassus	$47,868	$23.01	136
   12	Dallas Area Habitat for Humanity	$47,116	$22.65
   13	International Rescue Committee	$46,105	$22.17	2
   14	Boulder County	$45,389	$21.82
   15	Four Seasons	$45,098	$21.68	1
   16	PeaceHealth	$44,813	$21.54	2
   17	Constellation Health Services	$44,552	$21.42
   18	Chapters Health System	$44,541	$21.41	12
   19	Girls Inc. of Tarrant County	$44,346	$21.32	3
   20	Jennings	$44,318	$21.31

4. Writing a volunteer coordinator job description

   A good volunteer coordinator job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a volunteer coordinator job description:

   Volunteer coordinator job description example

   The Volunteer Coordinator is responsible for processing volunteer and mentor applications and assisting in the planning and executing volunteer special events and volunteer communications.
   
   To qualify for the Volunteer Coordinator position you need to have the below minimum requirements and experience
   Minimum requirement is an Associates degree with relevant experience; Bachelors degree preferred Must have and maintain a valid driver's license, use of an insured vehicle and an acceptable driving record. To be a successful Volunteer Coordinator you must be able to do the following essential duties and responsibilities always: 1. Functions within agency's policies and procedures as outlined on agency public documents.
   2. Operates according to established job expectations.
   3. Meets communication requirements as outlined in job expectations section below.
   4. Meets supervision requirements as outlined in job expectations section below.
   5. Meets program compliance requirements as outlined in job expectations section below.
   6. Meets customer interaction requirements as outlined in job expectations section below.
   Volunteer Coordinator Job Expectations Communication Requirements Communicates department or job related concerns to supervisor and makes suggestions for improvement in an appropriate and timely manner. Communicates any performance concerns or training needs to supervisor in an appropriate and timely manner. Conducts self in a professional manner that positively reflects the agency culture. Demonstrates competent verbal communication with internal and external customers. Is attentive and responsive to customer needs in a helpful, supportive and timely manner. Works collaboratively with coworkers and agency staff to effectively communicate and problem solve. Supervision Requirements Meets with the supervisor in accordance with program and licensing requirements. Utilizes supervision effectively to address client related issues. Utilizes supervision effectively to address performance issues and concerns. Utilizes supervision effectively to explore professional development and training needs.
   Necessary Skills and Abilities Must demonstrate initiative, creativity, be dependable, reliable and work well independently. Must be able to exercise independent thinking and good judgment under all circumstances. Must be able to analyze work, set goals, develop plans and utilize time effectively and efficiently. Must regularly be able to see, speak and hear. Frequently required to stand, sit, walk, bend, use hands and arms and must occasionally lift up to 20 pounds. Must be sensitive, flexible and responsive to gender, race, ethnicity, socio-economic status, religion, age, sexual orientation or any other special needs as reflected in the ability to communicate with staff and/or clients. Assume an active role in agency events. EE0
   
   Job Posted by ApplicantPro

   Copy this example

   

5. Post your job

   To find volunteer coordinators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any volunteer coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level volunteer coordinators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your volunteer coordinator job on Zippia to find and recruit volunteer coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit volunteer coordinators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new volunteer coordinator

   Once you have selected a candidate for the volunteer coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   After that, you can create an onboarding schedule for a new volunteer coordinator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a volunteer coordinator?