How to hire a warehouse representative

How to hire a warehouse representative, step by step

Here's a step-by-step warehouse representative hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a warehouse representative job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new warehouse representative
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The warehouse representative hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect warehouse representative also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   Here's a comparison of warehouse representative salaries for various roles:

   Type of Warehouse Representative	Description	Hourly rate
   Warehouse Representative	Material recording clerks track product information in order to keep businesses and supply chains on schedule. They ensure proper scheduling, recordkeeping, and inventory control.	$12-18
   Material Handler/Warehouse	A warehouse material handler is responsible for assisting warehouse operations, moving merchandise from one place to another, labeling products, performing quality check procedures, packaging goods, and loading and unloading items from distribution vehicles. Warehouse material handlers operate warehouse tools and equipment for production, as well as ensuring the adequacy of stock inventory needed for orders and deliveries... Show more	$12-18
   General Warehouse Worker	A general warehouse worker takes responsibility for doing various duties in warehousing. General warehouse workers receive and process incoming materials and stock, pick and file orders, and pack and ship these orders... Show more	$12-18

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Customer Accounts
   • Billing System
   • Shipping Receiving
   • Inventory Transactions
   • Inventory Control
   • CPE
   • Customer Equipment
   • Pallets
   • Inventory Reconciliation
   • Basic Math
   • Pallet Jack
   • OSHA
   • Shrink Wrap Machines

   Check all skills

   Responsibilities:

   • Expand knowledge of managing distribution, hook-up and control of Comcast cable products and services.
   • Manage an adequate supply of customer premise equipment (CPE) and other material for issue.
   • Work with RF units scanners.
   • Utilize RF scan guns to receive equipment into inventory prior to palletizing.
   • Apply safety, security, and compliance practices within OSHA and company standards.
   • Place materials in a safe and secure area in accordance with Comcast policies and regulations.

3. Make a budget

   Including a salary range in your warehouse representative job description is one of the best ways to attract top talent. A warehouse representative can vary based on:

   • Location. For example, warehouse representatives' average salary in florida is 34% less than in hawaii.
   • Seniority. Entry-level warehouse representatives 33% less than senior-level warehouse representatives.
   • Certifications. A warehouse representative with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a warehouse representative's salary.

   Average warehouse representative salary

   $15.37hourly

   $31,966 yearly

   ---

   Entry-level warehouse representative salary

   $26,000 yearly salary

   Updated December 5, 2025

4. Writing a warehouse representative job description

   A warehouse representative job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a warehouse representative job description:

   Warehouse representative job description example

   Wage: $16.00 per hour

   We’re a people first company that’s passionate about continuous improvement. Are you looking to join a company that promotes from within? If you enjoy working hard in a fast-paced environment, then apply now!

   
   What you should know about working at Builder Up:

   • We’re all about teamwork! All positions are hands-on, and we band together when necessary.
   • We support each other! We have local and corporate team members to help you along the way and partner on projects as appropriate.
   • We are a relaxed atmosphere. This is not a suit and tie environment.
   • We care about our communities. US LBM, our divisions, and associates are committed to contributing to the communities where we live and work.
   • We work hard! We are a continuous improvement driven organization, and we are focused on keeping organized and on task.
   • We’re built on safety. We provide a safe and healthy workplace for all our employees. Our employees go home in the same condition they came to work.

   How You Will Spend Your Days as a Yard and Warehouse Associate:

   • Safely loading lumber and building materials into storage facilities.
   • Stocking all material received in appropriate bins or storage locations.
   • Building loads and loading trucks for outbound delivery.

   We want you to build your career with us! Can you check all of these boxes?

   Yard and Warehouse Associate Requirements:

   • Experience. Construction or building material supplies preferred but not required, we are willing to train the right candidates
   • Physical. Ability to stand for 8-10+ hour work shifts
   • Heavy Lifting. Ability to lift up to 75lbs consistently and bend, twist, squat and reach throughout work shift
   • Teamwork. Ability to work as a team and help motivate others.
   • Excellence. Must have an excellent work ethic.

   Building Your Career with Benefits:

   • The Usual. Medical, Dental and Vision (starting the 1st of the month after 30 days).
   • The Good. 401(k) with company match.
   • The Best. Paid Time Off and Closed Holidays.
   • Even Better. Employee Discounts and Company Cookouts.
   • How do we top that? We support your educational and career goals with our continuing educations programs, paid training and promoting from within.

   Build Your Future Today with Builder Up:

   Builder Up, a Division of US LBM Holdings, LLC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, marital status, military status, order of protection status, or any other legally recognized protected basis under federal, state, or local law.

   Copy this example

   

5. Post your job

   There are a few common ways to find warehouse representatives for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your warehouse representative job on Zippia to find and recruit warehouse representative candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with warehouse representative candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new warehouse representative

   Once you have selected a candidate for the warehouse representative position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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