Administrative Assistant jobs at WASHINGTON UNIVERSITY OF VIRGINIA - 1842 jobs

Data/Attendance Secretary - Elementary JobID: 12555 Classified/Clerical Hours per Day: 8 Hrs per Day, Range: $32.05-$36.17 per hour DOE Days of the Week: Monday,Tuesday,Wednesday,Thursday,Friday Shift Times: 7:30 am- 4:00pm Monday - Friday Days per Year: 220.0 Additional Information: Show/Hide This is a full-time Data/Attendance Secretary position at Lakeland Elementary School working 10.5 months per year, 5 days per week. POSITION SUMMARY The Data/Attendance Secretary - Elementary is the main contact for student records, including attendance, discipline and emergency contact information. This position is responsible for registering and withdrawing students, and ensuring that class lists are current, and may assign new students to classrooms. Additionally, this position is responsible for recording and tracking attendance records for students as well as greeting guests cordially, making them feel welcome in the school and ensuring that their needs are met. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Responsible for greeting students, staff, parents, community members, and other visitors upon their entrance to the building. Also answering incoming telephone calls, providing accurate information, directing calls to others, and taking messages. * Responsible for reviewing, accepting and processing student on-line registrations and withdrawals. * Responsible for intake and export of student files to and from various districts. * Responsible for generating standardized or designing custom data reports from District's current Student Information System. * Responsible for assisting parents with the creation and activation of online parent view accounts. Assist parents with online registration forms. * Responsible for recording and tracking attendance records for students using the District's current Student Information System. * Make phone calls to verify student absences. * Responsible for producing daily attendance reports. * Participate and prepare reports for the building attendance team. * Responsible for submitting, tracking and maintaining Becca records. * Responsible for processing student registration and withdrawals. * Responsible for McKinney Vento student intake and maintenance of records. * Responsible for recreating the master schedule in the student information system including calendar, bell schedule, and period definitions. * Generate and print report cards. * Assist parents in using online ParentVue accounts. OTHER RESPONSIBILITITES * Assist with other office duties. * Assist in processing student discipline communication between building administration, parents, and central office staff. * Maintain volunteer records, ensuring that background checks have been performed and cleared. * Assist with health room coverage when health room staff is not available to include caring for ill children, complete accident reports, administering medications, and provide first aid, ensuring that a parent or guardian is called when necessary and to pick up student when applicable. * Maintain preschool registrations which may include tuition-based programs and wait lists. * Multilingual staff member may be asked to translate within their scope of work REQUIRED QUALIFICATIONS: Education and Experience High school diploma or equivalent Two (2) years data processing and secretarial experience ADDITIONAL REQUIREMENTS: Proficiency with Microsoft WORD and EXCEL Positive evaluations PREFERRED QUALIFICATIONS: Experience in a Student Information System Experience in Synergy Preferred CONDITION OF EMPLOYMENT: Criminal background clearance Valid Washington State Driver's license Work scheduled hours on a consistent basis KNOWLEDGE OF: School board policies and procedures McKinney Vento guidelines Microsoft WORD and EXCEL District's Student Information System Database Management District Choice Enrollment policy ABILITY TO: Organize and perform job responsibilities efficiently and independently without close supervision and able to pay strict attention to detail Demonstrate basic knowledge of modern technology and willingness and ability to increase knowledge to proficiency Speak, read and follow written or verbal communications Exhibit proper telephone etiquette Practice effective safety and security within individual work routines Remain flexible; able to cope with frequent interruptions as part of a daily routine, multitask and shift priorities to meet required deadlines. Develop and maintain positive customer relations with staff, students, parents, and the public in a multicultural and multiracial community Cope with and assist angry or distraught students, parents, and other community members. Work collaboratively with district staff and promote teamwork with co-workers. Practice ethical and professional standards of conduct including the requirements of confidentiality Be fair and consistent with all students Resolve routine problems and make decisions within established parameters Abide by Federal Way Public Schools' Policies and Procedures Perform the essential functions of the job with or without reasonable accommodations REQUIRED KNOWLEDGE, SKILLS AND ABILITIES RELATED TO CULTURAL COMPETENCE AND EQUITY: Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others. Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the District. Ability to understand and hold self and others accountable for promoting the Federal Way Public Schools' commitment to "Each Scholar: A Voice. A Dream. A Bright Future." Ability to recognize that each person is a unique individual even as we celebrate their group cultural heritage. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will regularly stand and walk, bend neck and back, use hands for repetitive grasping and pushing/pulling. The employee will frequently be required to sit for extended periods of time and use a computer screen and keyboard. The employee may occasionally be required to squat, kneel, and use hands for fine manipulation, climb stairs/ladder, lift and reach overhead, and lift/carry. The employee must regularly lift/carry up to 5 pounds and must frequently lift /carry up to 15 pounds. The employee will occasionally lift/carry a maximum of 25 lbs. The employee is occasionally required to push/pull a maximum weight of 200 pounds. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near video display. The noise level in the work environment is usually moderate. The position regularly deals with frequent interruptions, demanding deadlines, and occasionally deals with angry and distraught employees, students, and community members. WORK SCHEDULE This position is 10.5 months per school year and typically works, 8 hours per day, Monday through Friday. REPORTING RELATIONSHIP This position reports to and is evaluated by building principal or designee. This position may receive some direction and setting of prioritites from the Office Manager. REPRESENTATION Federal Way Education Association - Education Support Professionals (FWEA-ESP). LEVEL OF COMPENSATION Level 5 FWEA-ESP Salary Schedule. This position includes the following benefits prorated based on FTE - Medical, dental vision, sick and vacation leave, life insurance, professional development dollars, retirement. CLASSIFICATION HISTORY Updated 7/2016 Updated FWEA ESP job review 11/2019 Disclaimer The preceding list is not exhaustive and may be supplemented as necessary. The statements contained herein reflect general details as necessary to describe the principal functions of this job, the scope of responsibility and the level of knowledge and skills typically required but should not be considered an all-inclusive listing of work requirements, skills or duties so classified. All personnel may be required to perform duties outside their normal responsibilities from time to time as needed. All employment open positions are made available on a nondiscriminatory basis without regard to race, color, creed, religion, sexual orientation, national origin, gender, age, disability or veteran status. Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include, and are not intended to include, every possible activity and task performed by every specific employee.

About Us Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey. As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. Together, we work towards a common goal of empowering our students to achieve their full potential, both academically and personally. We take pride in our student body, which represents a multitude of backgrounds, perspectives, and experiences. Whether you are involved in teaching or providing essential services, your contribution will make a significant impact on the lives of our students and the broader community. In addition to our commitment to student success, we also value the well-being and professional growth of our employees. We offer a comprehensive benefits package, designed to support the needs of our faculty and staff. From competitive compensation to health and wellness programs, and professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued. Located in the thriving community of Gwinnett County, GGC offers a rich cultural and social landscape that enhances the overall college experience. Our backdrop is a beautiful, modern 260-acre campus located just 30 miles northeast of downtown Atlanta. Our students and employees benefit from the close proximity to various local amenities, including shopping, dining, entertainment, and outdoor recreational opportunities. This vibrant community serves as an extension of our campus, providing a stimulating environment for personal and professional growth. Join GGC and become part of a dynamic team that plays a pivotal role in shaping the lives and celebrating the achievements of our students. Together, let's make a positive impact and empower the next generation of leaders. Job Summary The Orientation Leader - Marketing & Office Assistant plays a key role in promoting Grizzly Orientation and New Student Connections programs through digital and print media. This position is ideal for a creative student with strong skills in graphic design, video editing, and social media management. The Orientation Leader - Marketing & Office Assistant will create engaging, on-brand content that excites and informs new students and their families, while contributing to the welcoming, high-energy spirit of Grizzly Orientation. This position is required to fully attend, participate in, and work during all scheduled Grizzly Orientation events (and some training sessions and set up days as determined by the supervisor), and during the following peak seasons: November-January and April-August. *A few trainings and retreats may be scheduled weeks prior but will be communicated well in advance. This is a great opportunity to enhance your skills and build your resume/portfolio! Responsibilities Marketing & Media Responsibilities: * Design marketing materials such as flyers, digital graphics, social media posts, and signage using tools such as Canva or Adobe Express. * Develop and edit promotional videos for Grizzly Orientation and related events. * Plan, schedule, and manage social media content primarily for Instagram. * Write creative, engaging captions and copy for digital campaigns and print materials. * Capture photos and videos during Orientation events for use in future marketing. * Assist in updating web content, digital guides, and orientation-related emails. * Maintain consistent branding, tone, and visual identity across all projects. * Brainstorm and pitch creative ideas to promote Orientation and student programs. * Organize digital files and media assets for future use by the department. * Collaborate with Orientation Leaders, professional staff, and other campus departments and student groups to gather content and ideas. * Provide occasional support with event setup and staffing as needed during Orientation. Office & Event Support Responsibilities: * Provide front-desk support: answer phones, greet visitors, and assist with walk-ins * Help prepare materials, packets, and signage for Orientation events * Support set-up, break-down, and logistics during Orientation days * Assist with data entry, document organization, inventory tracking, and other clerical tasks * Collaborate with Orientation Leaders, staff, and campus partners to gather and share important content * Maintain a welcoming, professional office environment with strong attention to detail * If needed, assist Orientation Leaders with miscellaneous tasks: set up/breakdown, transport materials, etc. * Other duties as assigned. Required Qualifications * Must be enrolled in a minimum of 6 credit hours at Georgia Gwinnett College. * Must be in good academic standing (minimum 2.5 cumulative GPA) and maintain good academic standing for the duration of employment. * Must be in good conduct standing with Georgia Gwinnett College and maintain good conduct for the duration of employment. * Strong working knowledge of Canva, Adobe Express, or similar design tools. * Familiarity with social media platforms and current trends. * Creativity and ability to think visually and strategically. * Strong writing skills for digital captions, flyers, and promotional materials. * Ability to work independently, manage time effectively, and meet deadlines. * Detail-orientated with strong organizational skills. * Professional demeanor with excellent customer service skills * Ability to be highly organized, attentive to details, time management, critical thinking, and multi-tasking skills. * Excellent oral and written communication skills. * Demonstrate a desire to learn about GGC and help others become successful students. * Demonstrate pride in GGC and the willingness to share the pride with incoming students and families. * Physically able to participate in long days that include walking, lifting, and working outdoors in varying weather conditions. Preferred Qualifications * Experience with video editing tools (e.g., CapCut, Adobe Premiere, iMovie) * Knowledge of basic photography and editing * Familiarity with GGC s student life, campus resources, and student voice * Prior experience in marketing, design, or communications * Enthusiasm for creating content that builds school pride and community * Is willing to be the GGC Mascot, "General", at orientations * Obtain a GA-issued Driver's License before the Orientation season begins USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at ************************************************************************** Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at ************************************************ Conditions of Employment Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request. Equal Employment Opportunity Georgia Gwinnett College is an equal employment, equal access, and equal opportunity employer. It is the policy of Georgia Gwinnett College to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50). For individuals requiring disability-related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR at ************** or email **********. Other Information Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state.

Selection for interview is based on evaluation of complete application file. Employment offer is based on employee evaluations, discipline history and attendance records, training and experience, references, and interview results. Hourly rate placement contingent upon verification of related WA public school experience. This position is included in the classified staff non-supervisory bargaining unit. Union shop requirements and the Collective Bargaining Agreement apply to this position. Employment contingent upon completion and verification of form information and background check with fee to be paid by applicant. Pay for contracted classified employees is distributed once/month on the last business day of the month. Pay for employees who work less than full year is spread through August. Questions concerning pay processes may be directed to the Personnel Office. Eligibility for SEBB medical, dental, vision, life insurance, AD&D, and LTD if anticipated to reach 630 hours in the school year. Eligibility for retirement based on 3.50 hrs/day or more for 5 or more consecutive months. Optional tax-sheltered annuities: Omni 403(b) and Deferred Compensation Plan. Personal leave, vacation leave (260-day employees only), and sick leave prorated based on FTE. Classified Personnel : Paraeducator - Behavior Support Assistant Responsible to: Building Principal Work Year: 180 Days/1.75 Supervision and 4 hours Behavior Support Assistant 5.75 Total General: Perform supervisory and monitoring activities of student behavior. Minimum Qualification: • At a minimum, AA degree or higher, or two years of college (72 quarter credits), or • Ability to meet State-determined performance standards in reading, math and writing (i.e., para-educator assessment). • Hold or ability to obtain Right Response Certification • Bilingual skills desirable. • Must have knowledge and skills of how to support and assist staff classroom behavior management • Ability to successfully and appropriately work with and navigate complex conversations with parent/guardians • Previous successful experience working with school age children • Background and experience with Positive Behavior Systems and implementation • Skills around social/emotional student support and regulation • Successful experience working with students with IEPs, 504s, and/or other health impairments • Must be able to function in a calm, efficient, courteous manner under stress and to exercise careful judgment, confidentiality and tact in the performance of duties. • Must be able to understand and follow written and oral instructions • Must be able to work independently and collaboratively • Must be able to work with staff and students; including the monitoring and disciplining of student activities. • Must be able to obtain a valid First Aid certificate and CPR training if required. • Ability to maintain consistent presence at assigned worksite and regularly work hours specified under contract. Position Responsibilities: • Supervise student behavior on school grounds and/or buildings. • Assist teacher(s) with the daily supervision of students for the purpose of maintaining and providing a safe and positive learning environment. • Interact with students and maintain awareness of specific student rules and regulations; discuss problems; observe students for possible illegal substance use or signs of abuse; report situations requiring action to appropriate school administrators. • Facilitate the implementation of schoolwide behavior expectation systems and training • Function as a contributing member on the building Safe & Civil Team and Student Intervention Team • Provide encouragement and reinforcement of positive student behavior. • Communicate with principal, teacher, counselor and/or office staff concerning individual student needs. • Provide creativity and flexibility in problem-solving and guidance of students and parents while providing fair and consistent discipline. • Supervise students that may need more support • Perform such other duties as, from time to time, may be assigned Supervisory Responsibilities: • Supervise students. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience: AA degree or higher, or two years of college (72 quarter credits), or ability to meet State-determined performance standards in reading, math and writing. Previous successful experience working with school age children desirable. Language Skills: Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to students, staff and other members of the school community. Bilingual skills desirable. Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Reasoning Ability: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Other Skills and Abilities: Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand and talk or hear. The employee frequently is required to walk and sit. Specific vision abilities required by this job include close vision and depth perception. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

For description, please visit job page via: ******************* hrmplus. net/JobOpenings. aspx?HS+-+Student+Service+Secretary-Eisenhower+High+School

Perform all administrative support duties required for the position for the Director of Student Success (Principal), under the direct supervision of the Director of Student Success. This position requires knowledge of The Academy of Scholars' procedures, policies, mission, and vision; the ability to assume responsibility, work effectively and independently under pressure and maintain confidentiality. Duties: •Prepare and distribute agendas for meetings •Perform a variety of clerical duties •Conduct phone calls and compose communications •Maintain confidentiality of all sensitive information •Maintain databases •Provide first aid to students as needed •Assure the timely distribution of a variety of reports •Schedule appointments, meetings, and conferences; maintain various schedules and calendars •Provide input on improving efficiencies and policies on an ongoing basis •Conduct research as requested •Monitor school's online presence •Maintain records of professional development hours for faculty •Model the mission, philosophy and goals of the school to all staff, parents, students, and the community **Other duties as assigned** Qualifications •Bachelor's Degree or at least 3 years equivalent work experience in an administrative support role, preferably at the executive level •Fluent in use of MS Office applications and all Google Suite applications •Experience working in a school or as a professional secretary for a law or accounting office a plus •Excellent proofreading, writing and verbal skills •Strong organizational skills and ability to juggle multiple projects simultaneously with many interruptions •Ability to prioritize well and to work efficiently under pressure •Ability to work independently and follow through on assignments with minimal direction •Ability to handle confidential matters with discretion •Skill in managing a complex calendar •Strong interpersonal skills; punctual and dependable ***All interested applicants must submit a video introducing themselves and telling why they are the best candidate for the position. Video should be no more than 5 minutes in length.

Job Description Perform all administrative support duties required for the position for the Director of Student Success (Principal), under the direct supervision of the Director of Student Success. This position requires knowledge of The Academy of Scholars' procedures, policies, mission, and vision; the ability to assume responsibility, work effectively and independently under pressure and maintain confidentiality. Duties: •Prepare and distribute agendas for meetings •Perform a variety of clerical duties •Conduct phone calls and compose communications •Maintain confidentiality of all sensitive information •Maintain databases •Provide first aid to students as needed •Assure the timely distribution of a variety of reports •Schedule appointments, meetings, and conferences; maintain various schedules and calendars •Provide input on improving efficiencies and policies on an ongoing basis •Conduct research as requested •Monitor school's online presence •Maintain records of professional development hours for faculty •Model the mission, philosophy and goals of the school to all staff, parents, students, and the community **Other duties as assigned** Qualifications •Bachelor's Degree or at least 3 years equivalent work experience in an administrative support role, preferably at the executive level •Fluent in use of MS Office applications and all Google Suite applications •Experience working in a school or as a professional secretary for a law or accounting office a plus •Excellent proofreading, writing and verbal skills •Strong organizational skills and ability to juggle multiple projects simultaneously with many interruptions •Ability to prioritize well and to work efficiently under pressure •Ability to work independently and follow through on assignments with minimal direction •Ability to handle confidential matters with discretion •Skill in managing a complex calendar •Strong interpersonal skills; punctual and dependable ***All interested applicants must submit a video introducing themselves and telling why they are the best candidate for the position. Video should be no more than 5 minutes in length. Powered by JazzHR dPXt4GmuCq

Primary Purpose of the Organization: The Division of Strategic Enrollment & Student Success (SESS) supports the University's mission by coordinating enrollment, retention, and student success initiatives. The division focuses on improving student experience through strategic communication, data-informed practices, and collaborative support services that promote access, persistence, and timely degree completion. Primary Purpose of the Position: The Creative & Digital Content Assistant provides temporary creative and communications support to the Division of Strategic Enrollment & Student Success by assisting the Public Communication Specialist with graphic design, digital media, and social media-related projects. This position supports the development, coordination, and execution of visual and digital content to enhance communication efforts, promote student engagement, and support divisional initiatives. The role assists with day-to-day creative tasks while helping ensure timely delivery of communication materials across multiple platforms. Minimum Education and Experience Requirements: * Bachelor's degree from an accredited institution * Demonstrated experience in graphic design and social media content creation * Experience using digital design and content creation tools (e.g., Canva, Adobe Creative Suite, or similar platforms) Knowledge skills and abilities: * Working knowledge of graphic design and visual communication principles * Ability to assist with photography, basic video editing, and digital media projects * Ability to create, edit, and schedule social media content across platforms * Familiarity with social media best practices and content scheduling tools * Strong organizational and time-management skills * Ability to follow brand guidelines and creative direction * Attention to detail and accuracy * Ability to work collaboratively with staff across departments while managing assigned tasks independently * Effective written and verbal communication skills Preferred Qualifications: * Bachelor's degree in Graphic Design, Communications, Marketing, Media, or a related field * Experience supporting communications or marketing efforts within a higher education, nonprofit, or organizational setting * Experience with photography and basic video editing for digital and social media use * Familiarity with brand guidelines and content standards * Experience managing multiple projects and deadlines in a fast-paced environment

This is a generic posting: Only MSA candidates with a signed internship agreement will be considered.

UNIVERSITY OF ILLINOIS URBANA-CHAMPAIGN School of Information Sciences The Center for Children's Books Editorial Assistant The School of Information Sciences at the University of Illinois invites applications from qualified individuals for a 50% part-time Editorial Assistant in the Center for Children's Books. The iSchool at Illinois makes a meaningful difference in the lives of individuals through teaching, research, and public engagement. Our mission is to lead the way in understanding the use of information in science, culture, society, commerce, and the diverse activities of our daily lives. We engage in inclusive community partnerships, working beyond geographic boundaries to benefit the social good. We believe in the power of information to change the world. For more information about iSchool, visit ****************************** JOB SUMMARY The School of Information Sciences is hiring a part-time Civil Service staff (.5 FTE) to join the Center for Children's Books as the Editorial Assistant to The Bulletin of the Center for Children's Books. The Editorial Assistant is a member of the Center staff and will work closely with the Editor of The Bulletin, managing editorial activities including tracking books and manuscripts, fact-checking, proofreading, and indexing; offering digital support; and communicating with publishers. SPECIFIC DUTIES AND RESPONSIBILITIES COPY EDITING (50%) * Fact-check and proofread all submitted book reviews. * Format and maintain consistent style across all print and digital content for the Bulletin of the Center for Children's Books * Index all print and digital content for the Bulletin of the Center for Children's Books WEB CONTENT (20%) * Maintain editorial calendar, track deadlines, schedule meetings, and handle correspondence. * Maintain and update website and social media. COLLABORATIVE AND ADMINISTRATIVE WORK (25%) * Manage files and digital content in multiple software programs. * Communicate with editor, reviewers, and publishers to ensure workflow, consistency, and deadlines. * Collaborate with staff of the Center for Children's Books and campus libraries. * Plan and execute Center for Children's Book book sales, in collaboration with editor and other staff. OTHER (5%) * Duties to support the Bulletin and Center for Children's Books, as assigned. ADDITIONAL PHYSICAL DEMANDS Minimum Qualifications Per SUCSS qualifications: 1. High school graduation or equivalent 2. Any one or any combination of the following, totaling one (1) year (12 months), from the categories below: 1. experience in editorial and proofreading work 2. college course work, preferably in journalism, and/or communications, English, public relations or a closely related field § 30 semester hours equals six (6) months § 60 semester hours or an Associate's degree equals one (1) year (12 months) Preferred Qualifications * Bachelor's degree in English, Journalism, Communications, or related field * Two years of professional copy editing or proofreading experience Knowledge, Skills and Abilities * Knowledge of Library of Congress subject headings and genre/form terms * Familiarity with the publishing industry * Familiarity with children's and young literature * Command of grammar and style guides (e.g., AP, Chicago) * Knowledge and familiarity within digital file management systems (e.g., FileMaker Pro and Microsoft Access) * Knowledge and familiarity in Microsoft Office Suite, Google Drive, Box and other relevant software * Ability to manage multiple tasks, prioritize work, and meet deadlines. * Strong attention to detail and excellent organizational skills * Excellent written and verbal communication. * Strong organizational and communication skills, the ability to work independently, and knowledge of children's and young adult literature. APPOINTMENT INFORMATION This is a 50% Part-time Civil Service Editorial Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible after the search close date. This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The budgeted salary range for the position is $32,000 to $40,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. Hybrid work options may be available for this position after an initial training period, but with the requirement that onsite availability may be needed at any time with short notice. Out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver's License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment. Work authorization is not available for this position. For more information on Civil Service classifications, please visit the SUCSS web site at ************************************************************ APPLICATION PROCEDURES & DEADLINE INFORMATION Applications must be received by 6:00 pm (Central Time) on February 4th, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting, and upload your cover letter, resume (months and years of employment must be included), and names and contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences. Interviews may occur before the close date; however, all applications received by the close date will receive full consideration. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through ************************* will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information regarding this specific position, please email ***********************. For questions regarding the application system, please contact ************. The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at ************, or by emailing accessibility@illinois.edu.

The student painting/drawing studio assistance will assist with a variety of duties associated with the Lyons 129 (painting/drawing studio) which include but is not limited to: opening and closing the classroom space during scheduled times, monitoring equipment use, and maintaining the functionality of the space as a whole while working. Required Qualifications Experience with materials and equipment in SMC's painting/drawing studio Visual Arts major Painting/drawing/ceramics experience Excellent customer service skills with the ability to interact with student artists Preferred Qualifications Second Year Visual Arts major On-campus residency Other Information Signs student users in/out Opens and closes the classroom space during scheduled times Monitors equipment and material use within the space Maintains the functionality of the space as a whole while working The duties listed in this are not all-inclusive, but a list of the major responsibilities. Additional duties not noted in the job description may be assigned by a supervisor.

Application Instructions: Active Student Employees: If you are a current Student Employee or have previously worked in a student position, you must apply from your existing Workday account. Do not apply from the external careers website. Log in to Workday and type Find Jobs in the search. Locate the position and click Apply. External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. IMPORTANT: Please review the job posting and fully complete all sections of the application. You will not be able to modify your application after you submit it . Job Family: Student Regular Wage, Student Work Study Department: Student Affairs, General University Supervisor: Sheronda Abbott Job Title: The Cluster Staff Positions Job Description: Write, take photos, make videos, and/or create social media posts for Mercer's award-winning online student newspaper, The Mercer Cluster. We publish stories daily from August to May. Students are encouraged to attend our meetings to pitch ideas and develop their journalistic, writing, and digital content creation skills. Meetings will be held weekly in The Cluster's office space in the Connell Student Center and are open to all students regardless of major. Some knowledge of writing, photography, video, and social media is a bonus, but not required. Knowledge of AP style, Photoshop, and InDesign is also a bonus. Please submit past articles or work using this link Pay Rate:$10.00/hour, paid by the published piece and not hours worked. Scheduled Hours: 5 Start Date: 08/19/2025 End Date: 05/17/2026

Title: Secretary 1, Department of Human Services Department Org: Department of Human Services - 102500 Employee Classification: H3 - Comm Workers of America FT Bargaining Unit: Communication Workers America Shift: 1 Start Time: End Time: Posted Salary: $17.26 Float: True Rotate: True On Call: True Travel: True Weekend/Holiday: True Job Description: The Secretary serves as the primary point of contact for the Department of Human Services and provides comprehensive administrative support to ensure efficient department operations. This position supports multiple programs including Counseling Education, Recreation Therapy, School Psychology, and Social Work. This position requires the ability to work independently with strong problem-solving skills, exceptional attention to detail, accuracy in all tasks, a professional demeanor, and excellent written and verbal communication skills. The principal duties and responsibilities of the position include: communications, chair and program director support, course and room scheduling, financial, hiring and travel records, and department files, evaluations and supply ordering and maintenance. The Secretary I is the first point of contact for undergraduate and graduate students, program directors, faculty, University administrators, alumni and the community, provides support necessary for department personnel to perform their jobs effectively and efficiently and provides services that directly impact college enrollment, retention, outreach, and student satisfaction. The Secretary I reports directly to the Department Chair and can take direction from Program Directors with approval from the Chair. The position supports department faculty and works closely with other college administrators, faculty and staff. Minimum Qualifications: Qualifications/Knowledge, Skills & Abilities * High school diploma or GED, required * Successful score on the typing (30 WPM) and assessment test for those not already in the classification. * Knowledge of office practices and procedures. * Professional demeanor in communicating via email, text message or telephone. * Competency using MS Word, Excel and business software packages used by the University of Toledo in communication within and between units. * Must have the ability to as well as meet the requirements to complete and maintain mandatory training per the University mandatory training policy pursuant to the deadlines set forth therein. Conditions of Employment: To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position. Equal Employment Opportunity Statement: The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect. The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at ************************ or ************ between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request. Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus. Advertised: 30 Dec 2025 Eastern Standard Time Applications close:

Title: Secretary 1, Department of Human Services Department Org: Department of Human Services - 102500 Employee Classification: H3 - Comm Workers of America FT Bargaining Unit: Communication Workers America Primary Location: MC AC Shift: 1 Start Time: End Time: Posted Salary: $17.26 Float: True Rotate: True On Call: True Travel: True Weekend/Holiday: True Job Description: The Secretary serves as the primary point of contact for the Department of Human Services and provides comprehensive administrative support to ensure efficient department operations. This position supports multiple programs including Counseling Education, Recreation Therapy, School Psychology, and Social Work. This position requires the ability to work independently with strong problem-solving skills, exceptional attention to detail, accuracy in all tasks, a professional demeanor, and excellent written and verbal communication skills. The principal duties and responsibilities of the position include: communications, chair and program director support, course and room scheduling, financial, hiring and travel records, and department files, evaluations and supply ordering and maintenance. The Secretary I is the first point of contact for undergraduate and graduate students, program directors, faculty, University administrators, alumni and the community, provides support necessary for department personnel to perform their jobs effectively and efficiently and provides services that directly impact college enrollment, retention, outreach, and student satisfaction. The Secretary I reports directly to the Department Chair and can take direction from Program Directors with approval from the Chair. The position supports department faculty and works closely with other college administrators, faculty and staff. Minimum Qualifications: Qualifications/Knowledge, Skills & Abilities • High school diploma or GED, required • Successful score on the typing (30 WPM) and assessment test for those not already in the classification. • Knowledge of office practices and procedures. • Professional demeanor in communicating via email, text message or telephone. • Competency using MS Word, Excel and business software packages used by the University of Toledo in communication within and between units. • Must have the ability to as well as meet the requirements to complete and maintain mandatory training per the University mandatory training policy pursuant to the deadlines set forth therein. Conditions of Employment: To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position. Equal Employment Opportunity Statement: The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect. The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at ************************ or ************ between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request. Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.

Application Instructions: Active Student Employees: If you are a current Student Employee or have previously worked in a student position, you must apply from your existing Workday account. Do not apply from the external careers website. Log in to Workday and type Find Jobs in the search. Locate the position and click Apply. External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. IMPORTANT: Please review the job posting and fully complete all sections of the application. You will not be able to modify your application after you submit it . Job Family: Student Regular Wage, Student Work Study Department: Student Affairs, General University Supervisor: Tanya Ott-Fulmore Job Title: The Cluster Staff Positions Job Description: Write, take photos, make videos and/or create social media posts for Mercer's award-winning online student newspaper, The Cluster. We publish stories daily from August - May. Students are encouraged to attend our virtual story meetings to pitch ideas and develop their journalistic, writing and digital content creation skills. Some knowledge of writing, photography, video and social media is a bonus, but not required. Knowledge of AP style, Photoshop and InDesign is also a bonus. Pay Rate:$7.25/hour, paid by the published piece and not hours worked. Scheduled Hours: 5 Start Date: 08/26/2024 End Date: 05/4/2025

Application Instructions: Active Student Employees: If you are a current Student Employee or have previously worked in a student position, you must apply from your existing Workday account. Do not apply from the external careers website. Log in to Workday and type Find Jobs in the search. Locate the position and click Apply. External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. IMPORTANT: Please review the job posting and fully complete all sections of the application. You will not be able to modify your application after you submit it . Job Family: Student Work Study Department: Art Supervisor: Penni Hartley Job Title: Studio Assistant - Ceramics Job Description: Mix Clay for the ceramics classes, clean studio and assist professor as needed. Must be self motivated, able to follow detailed directions and work independently. Must be able to lift 50lbs and not mind getting dirty. MUST BE ABLE TO COMMIT TO WORK MIN 5 HOURS WEEKLY $10.00 hour Scheduled Hours: 10 Start Date: 08/12/2025 End Date: 05/8/2026

Application Instructions: Active Student Employees: If you are a current Student Employee or have previously worked in a student position, you must apply from your existing Workday account. Do not apply from the external careers website. Log in to Workday and type Find Jobs in the search. Locate the position and click Apply. External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. IMPORTANT: Please review the job posting and fully complete all sections of the application. You will not be able to modify your application after you submit it . Job Family: Student Work Study Department: Art Supervisor: Penni Hartley Job Title: Studio Assistant -Art Job Description: Studio Assistant for Art Department studio courses to include the following disciplines: Ceramics/Sculpture/Photography/Painting. Assist in mixing clay, organization of tools and materials, clean studios and assist professors as needed. May also help with general office tasks as needed. Must be self motivated, able to follow detailed directions and work independently. Must be able to lift 50lbs and not mind getting dirty. $10.00 hour Scheduled Hours: 8 Start Date: 08/12/2025 End Date: 05/8/2026

Job Description The Studio assistant will have the opportunity to assist in several areas of Community Arts: Community Arts Center, Studio Go mobile art van, and Community Arts signature programs and events. Based at the Cleveland Museum of Arts Community Arts Center, this studio assistant position will support all community arts studio-based programming. Programs include Studio Go, our mobile arts studio; open studios, workshops, and school programs at the Community Arts Center; signature events such as Parade the Circle and Chalk Festival. This role supports the museum's strategic priorities of engaging audiences of all ages in collection-based arts experiences. Must be able to work Friday, Saturday and Sunday in addition to a flexible weekday schedule. Part time 20-28 hours / week Hourly wage: $15.00 Requirements and Key Competencies Must have a high school diploma or general education degree (GED) Experience with studio art, art education, and working with the public, including school-aged children preferred. University students enrolled in studio, art history, or art education programs are encouraged to apply. Ability to communicate effectively and work successfully with others in a team environment. Strong interpersonal and organizational skills. Must be able to work Friday evenings, Saturday and Sunday, and weekday times as needed. Responsibilities: Facilitate program activities by engaging, encouraging, and providing clear instructional support and personalized feedback for participating children, families and adults. Understand each community arts program and its connections with the Community Arts Center and CMA's collection. Assist with preparation, set up and cleanup for all studio programs at Community Arts Center, for Studio Go and other outreach events, and for community arts signature programs. Communicate and interact with visitors in a friendly, respectful manner. Anticipate needs as they arise, taking initiative. Maintain and organize studio and activity spaces, storage areas, supplies and resources. Tally the number of participants to help track program reach. Engage participants in satisfaction surveys during classes as assigned and when appropriate. Other duties as assigned. Part-time Benefits include: Partner level membership to CMA Free, unlimited admission to select Cleveland Museum of Art ticketed exhibitions (two adult member tickets per visit, subject to availability) 50% off admission to select ticketed exhibitions for members' guests Free admission to select ticketed exhibitions for unlimited children, 17 and younger, when accompanied by a member Priority registration and discounts for museum art classes for adults and children 20% discount in the museum store 10% discount in the museum restaurant and café Annual subscription to Cleveland Art members magazine Free Garage Parking Your employment relationship with the museum qualifies you for free or discounted admissions to other cultural institutions such as the Natural History Museum, Botanical Gardens, The Cleveland Zoo, etc.

Clerical/Administrative Assistant Date Available: 07/25/2023 Closing Date: 08/07/2023

Experience an unforgettable summer at Interlochen, where creativity thrives in the heart of nature! Join our vibrant community for Interlochen Arts Camp 2026, where passionate individuals come together to make art, make friends, and make lifelong memories. In the serene and rustic setting of northern Michigan, you'll inspire the next generation of artists while embracing the beauty and challenges of wilderness living. Embrace the magic and make a lasting impact! Position Overview Join us in the summer of 2026 and help us continue the legacy of fostering creativity, nurturing talent, and celebrating the individual artistic journey at Interlochen. We seek an organized and detail-oriented Artist Relations and Administrative Intern who embodies our core values and is committed to nurturing young artists. As an Artist Relations and Administrative Intern, you will gain valuable experience in the arts industry, participate in various administrative functions, and immerse yourself in the dynamic and unique environment only a summer camp offers. What You Get To Do Production and Personnel Administration: Provide administrative support for major events and residencies (e.g. Interlochen Arts Festival, Shakespeare Festival, WYSO, DSO, Post-Band Camps, and the Shirley Young Distinguished Artist Series). Artist and Housing Logistics: Assist with the end-to-end coordination of complex artist and VIP guest arrivals, ensuring smooth transportation and coordinating all artist and rental logistics (including Dow/Rental Jotform systems). Contractual and Financial Administration: Contribute to the processing of critical financial paperwork and contracts to meet strict deadlines. Administrative Systems & Archiving: Support the maintenance and integrity of the department's core tracking documents and assist in the formal seasonal closeout and archiving process for all production and financial documents. Guest Relations and Ticketing: Assist with guest relations and media support, coordinating IPR interviews and comp ticket distribution, and aiding with artist meet-and-greets. Beer and Wine Patio: Support the operation and guest experience of the Beer and Wine Patio during Interlochen Arts Festival shows. What You Get Compensation: $2,229 Meals and on-campus lodging 10% tuition discount for Discovery Camp or 50% Interlochen Arts Camp for dependents 20% discount for tickets to most summer concerts. 15% discount on merchandise from Scholarshop and food/beverages from Melody Freeze