Executive Assistant jobs at Wayne County, Michigan - 89 jobs

The Executive Assistant to the Chief Operating Officer facilitates the efficient operation of the Program Operations Department by performing various clerical and administrative tasks. Provides clerical, interoffice communication, intra-agency communication, inter-agency communication, and dissemination support to the agency's Program Operations staff. Manages the COO's calendar, scheduling appointments, meetings, and internal/external conferences, ensuring conflicts are avoided and priorities are adhered to. Prepares agendas, gather necessary materials, take meeting minutes, and follow up on action items assigned during meetings. Produces final drafts of documents, manuals, minutes, and other communications. Assists with special projects assigned, including research, data compilation, and presentation preparation. ·Maintains organized electronic and physical filing systems, ensuring accurate recordkeeping and confidentiality. Identifies and responds to administrative needs and develops appropriate solutions or recommendations. Coordinates the submission of all required materials from service area staff on a regular basis and works in cooperation with other areas within the agency. Works with Operation management staff and Executive Assistant to the CEO to review and update service plans, policies and procedures, annually. · Assists with Policy Council and contacting parents to participate in agency events and interviews. Provides administrative support for program billing. Monitors and maintain partnership teacher personnel files. Communicates with internal teams to ensure that all necessary materials and supplies are available to meet operational needs. · Serves as a backup front-desk receptionist during designated time periods, as determined by the Chief Operating Officer. · Disseminates information to Program Operations staff under the direction of the Chief Operating Officer, utilizing agency technology tools. Schedules space, within CDCFC facilities, for Program Operations staff meetings and training. Performs other related duties as assigned. Qualifications ·Excellent verbal and written communication skills. · Proficient in Microsoft Office Suite or related software. ·Excellent organizational skills and attention to detail Associates degree Must be able to lift a minimum of 25 pounds. Must submit to a background check, including BCI and FBI Criminal Records, Federal and State Sex Offender registries and the Statewide Automated Child Welfare Information System and be eligible for employment as required by ODJFS.

Classification: Administration Job Grade: 14 Job Category: Full-time FSLA Status: Salary Reports to: Executive Director Application Closing Date - 02/06/2026 The Executive Assistant provides high-level administrative and executive support primarily to the Executive Director. This position requires the exercise of independent judgment, discretion, and confidentiality while supporting complex scheduling, board-related processes, and sensitive communications in a public library environment. The role operates with minimal supervision and proactively anticipates and addresses administrative needs. The role is characterized by a high degree of trust, professionalism, and accountability. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. JOB-SPECIFIC ACCOUNTABILITY Manages the Executive Director's calendar, meetings, deadlines, and competing priorities. Anticipates administrative needs and proactively resolves scheduling, logistical, and coordination issues. Serves as a gatekeeper for communications, requests, and information directed to the Executive Director. Coordinates Board of Trustees meetings at the direction of the Executive Director, including preparation of agendas, meeting materials, and supporting documentation. Formats, distributes, and maintains board-related materials in accordance with established timelines and standards. Tracks action items and follow-up tasks resulting from Board, executive leadership, and MAC meetings and prepares meeting minutes, where appropriate, in accordance with established standards. Handles confidential and sensitive information related to personnel matters, governance, legal issues, and strategic initiatives with professionalism and discretion. Drafts, edits, and formats correspondence, reports, and communications on behalf of the Executive Director. Coordinates with department heads, staff, and external partners to ensure timely and accurate information flow. Assists with donor-related communications and coordination at the direction of the Executive Director, including correspondence, scheduling, and information support. Maintains organized electronic and physical records, files, and document version control. Manages shared drives and electronic records in accordance with records retention requirements. Assists with special projects and initiatives as assigned by the Executive Director. ORGANIZATION-WIDE EXPECTATIONS Follows established Library and personnel policy, procedures and work standards Attends work regularly, on time, and as scheduled Exhibits welcoming, helpful, positive and friendly behavior to all patrons, staff and guests at all times in all communications formats (verbal and non-verbal) Maintains confidentiality of sensitive information Regularly monitors Library communication venues including but not limited to employee email, staff bulletin boards and the intranet Participates in meetings, conferences, continuing education, community engagement, and special projects as required by the Elkhart Public Library or as dictated by professional commitment Addresses, or assists in addressing, issues and concerns related to the safety of Library staff and users as well as the security and maintenance of Library buildings and equipment WORK CONDITIONS Full-time (including occasional evenings and weekends) Occasional local travel and long-distance travel Possible remote work up to 20% Qualifications EDUCATION and/ or EXPERIENCE Three to five years of executive or senior-level administrative support experience. Experience handling confidential information and supporting senior leadership. KNOWLEDGE, SKILLS and ABILITIES Strong organizational and time-management skills. Ability to exercise independent judgment and discretion. Advanced proficiency with office technology, document preparation, and calendar management systems. Ability to manage multiple priorities and meet deadlines. Strong attention to detail and follow-through. Ability to work effectively with parties representing organizational or community interests. LANGUAGE SKILLS Excellent written and oral language and communication skills Ability to read and comprehend written instructions and business correspondence, along with general business periodicals, professional journals, technical procedures and/or governmental regulations Ability to write reports, business correspondence and procedural manuals Ability to effectively present information and respond to questions from vendors, Library personnel, the Board of Trustees and the general public in one-to-one and group situations Conversational Spanish preferred PHYSICAL DEMANDS Effective communication skills, including the ability to convey information verbally or through other means Ability to perform tasks that may require visual and auditory acuity Ability to remain in seated or standing position for prolonged periods Ability to perform tasks that may require reaching, either independently or with assistance Ability to occasionally perform tasks that may involve climbing, balancing, stooping, kneeling, or crawling Ability to perform job duties in a variety of environmental conditions, which may include extreme fluctuations in temperature. Ability to occasionally lift or move objects weighting up to 40 pounds Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the physical functions of this position. PREFERED QUALIFIATIONS Spanish language proficiency Governmental experience Bachelor's degree SUPERVISORY RESPONSIBILITIES None SALARY AND BENEFITS See Elkhart Public Library Wage Schedule See Elkhart Public Library Electronic Employee Handbook This job description is intended to describe the general nature and level of work being performed by a person assigned to this job. The above statements are not intended to be construed as an exhaustive list of duties and responsibilities that may be performed by a qualified applicant or individual with a disability.

The Executive Assistant plays a vital role in supporting the Superintendent, the Board and leadership team at the Miami County Board of Developmental Disabilities (MCBDD). This position ensures smooth day-to-day operations by providing professional administrative support, coordinating board and executive activities and serving as a point of contact for staff, individuals, families and community partners. The Executive Assistant helps advance the Board's mission by fostering organization, efficiency and respectful communication at every level. As an employee of the Miami County Board of Developmental Disabilities (Riverside), the job incumbent shall always comply with all Board policies, and shall demonstrate respect for, support the dignity of, and observe the rights of all individuals served by the Board and demonstrate sensitivity to diverse beliefs, cultures, values and family structures. QUALIFICATIONS: High school diploma or equivalent required. Associate or bachelor's degree preferred. Three to five years of administrative experience supporting senior leadership or boards. Strong organizational skills with the ability to manage multiple tasks and priorities. Excellent communication skills, both written and verbal. Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Demonstrated customer service and problem-solving skills. Ability to work independently with minimal supervision. Knowledge of or experience working with individuals with developmental disabilities preferred. Must complete satisfactory criminal background, abuser registry checks and drug screening. Valid State of Ohio driver's license with fewer than five (5) violations. Commitment to MCBDD's Code of Conduct and values (available at *********************** DUTIES: Provide direct administrative support to the Superintendent, including preparing confidential correspondence, reports, charts and presentations. Organize and prepare materials for Board meetings and other leadership meetings. Manage multiple priorities, maintaining accurate and organized records for the Superintendent and agency needs. Screen and handle correspondence on behalf of the Superintendent, resolving routine matters independently. Support the Business department as needed. Support Community Awareness and Opportunities as needed. Coordinate and support events and room reservations, including planning, communications, logistics and on-site assistance. Assist with special projects by gathering, interpreting and summarizing data and preparing reports. Maintain a wide variety of digital records and documents using Microsoft Office Suite. Serve as back-up to other Administrative Assistants and the HR Assistant when needed. Demonstrate tact, professionalism and sound judgment when working with staff, individuals and families, community partners and the public. These duties are illustrative only and you may perform some or all of these duties or other job-related duties as assigned. HOURS Monday - Friday 8am - 4pm, some evenings as needed, 40 hours per week FLSA Non-Exempt from Overtime COMPENSATION $20.74 - $29.62 per hour/DOQ BENEFITS Dental, Vision, OPERS Retirement, Life Insurance, Vacation, Sick, Personal, Holidays including your Birthday, Flexible Schedule POSTING DATES Until Filled EQUAL OPPORTUNITY EMPLOYER STATEMENT: The Miami County Board of Commissioners, including those agencies under other elected officials, is an equal opportunity employer and does not make employment decisions in a discriminatory manner based on race, color, religion, gender, national origin, age, sexual orientation, gender identity, disabilities that can be reasonably accommodated, or veteran status. The County complies with all applicable federal and state laws, rules, and regulations. This policy prohibits both discrimination based on any of the above-listed protected characteristics, retaliation against a person who opposes or complains about prohibited conduct, or participates in any way in the complaint, investigation, or reasonable accommodation processes.

Job Description The Executive Assistant plays a vital role in supporting the Superintendent, the Board and leadership team at the Miami County Board of Developmental Disabilities (MCBDD). This position ensures smooth day-to-day operations by providing professional administrative support, coordinating board and executive activities and serving as a point of contact for staff, individuals, families and community partners. The Executive Assistant helps advance the Board's mission by fostering organization, efficiency and respectful communication at every level. As an employee of the Miami County Board of Developmental Disabilities (Riverside), the job incumbent shall always comply with all Board policies, and shall demonstrate respect for, support the dignity of, and observe the rights of all individuals served by the Board and demonstrate sensitivity to diverse beliefs, cultures, values and family structures. QUALIFICATIONS: High school diploma or equivalent required. Associate or bachelor's degree preferred. Three to five years of administrative experience supporting senior leadership or boards. Strong organizational skills with the ability to manage multiple tasks and priorities. Excellent communication skills, both written and verbal. Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Demonstrated customer service and problem-solving skills. Ability to work independently with minimal supervision. Knowledge of or experience working with individuals with developmental disabilities preferred. Must complete satisfactory criminal background, abuser registry checks and drug screening. Valid State of Ohio driver's license with fewer than five (5) violations. Commitment to MCBDD's Code of Conduct and values (available at *********************** DUTIES: Provide direct administrative support to the Superintendent, including preparing confidential correspondence, reports, charts and presentations. Organize and prepare materials for Board meetings and other leadership meetings. Manage multiple priorities, maintaining accurate and organized records for the Superintendent and agency needs. Screen and handle correspondence on behalf of the Superintendent, resolving routine matters independently. Support the Business department as needed. Support Community Awareness and Opportunities as needed. Coordinate and support events and room reservations, including planning, communications, logistics and on-site assistance. Assist with special projects by gathering, interpreting and summarizing data and preparing reports. Maintain a wide variety of digital records and documents using Microsoft Office Suite. Serve as back-up to other Administrative Assistants and the HR Assistant when needed. Demonstrate tact, professionalism and sound judgment when working with staff, individuals and families, community partners and the public. These duties are illustrative only and you may perform some or all of these duties or other job-related duties as assigned. HOURS Monday - Friday 8am - 4pm, some evenings as needed, 40 hours per week FLSANon-Exempt from OvertimeCOMPENSATION$20.74 - $29.62 per hour/DOQBENEFITSDental, Vision, OPERS Retirement, Life Insurance, Vacation, Sick, Personal, Holidays including your Birthday, Flexible SchedulePOSTING DATESUntil Filled EQUAL OPPORTUNITY EMPLOYER STATEMENT: The Miami County Board of Commissioners, including those agencies under other elected officials, is an equal opportunity employer and does not make employment decisions in a discriminatory manner based on race, color, religion, gender, national origin, age, sexual orientation, gender identity, disabilities that can be reasonably accommodated, or veteran status. The County complies with all applicable federal and state laws, rules, and regulations. This policy prohibits both discrimination based on any of the above-listed protected characteristics, retaliation against a person who opposes or complains about prohibited conduct, or participates in any way in the complaint, investigation, or reasonable accommodation processes. Powered by JazzHR EGUsJerwfj

Rumpke is a family owned and operated company that ranks as one of the largest firms in the waste and recycling industry. Our mission is simple: to deliver exceptional waste and recycling solutions to our customers and communities through a commitment to safety, service, the environment and the growth of our people. When you join Rumpke, you'll be part of a team providing essential services to millions of residents, businesses, and neighborhoods. You will enjoy competitive pay and comprehensive benefits, including health, dental, vision, matching 401(k), life insurance, paid vacation, and more. This is your opportunity to make a difference for you and your family. Come join our team! Our company is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will work directly with C-level executives and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. We need a responsible professional who will be instrumental in supporting ongoing growth and success of Rumpke. Responsibilities of Position: Manage complex executive calendars, travel, and scheduling, independently prioritizing competing demands and business-critical deadlines. Act as a gatekeeper for executive communications, screening and responding to inquiries, determining appropriate action, and escalating issues as necessary. Prepare, analyze, and edit executive-level correspondence, reports, presentations, and briefing materials. Coordinate and lead logistics for internal and external executive meetings, including agenda development, materials preparation, follow-up actions, and stakeholder communication. Manage arrangement of hotel accommodations for employees throughout the company ensuring cost-effective bookings, ensuring all expenses are tracked, categorized, and reconciled monthly. Manage and track special projects on behalf of executive leadership, including cross-functional initiatives and strategic priorities. Exercise judgment in handling highly confidential and sensitive employee, legal, financial, and business information. Serve as a liaison between executives and senior leaders, external partners, and key stakeholders. Oversee expense reporting, purchasing approvals, and budget tracking within delegated authority. Monitor key deadlines, deliverables, and communications for executive leadership and ensure timely completion. Perform other related duties as assigned in support of executive leadership. Skills & Abilities Needed for Position: Bachelor's degree preferred or equivalent combination of education and experience. 5+ years of experience supporting senior executives or leadership teams in a complex organization. Proficient in Microsoft applications. Self-motivated, with high energy and an engaging level of enthusiasm. High degree of integrity and demonstrated ability to handle confidential information is required. Strong oral and written communications skills that demonstrate a professional demeanor and the ability to interact with others with discretion and tact. Organized and experienced at successfully multi-tasking. Able to thrive in a fast paced, deadline driven environment. Physical Requirements in a Regular workday: Often lifting/carrying a max of 10lbs. Often pushing/pulling a max of 10lbs. Continuous Sitting in Office Environment Additional Working Conditions/Aspects: Legally eligible to work in the United States. Valid driver's license (if applicable). Must successfully complete pre-employment testing. Must be able to read and speak the English language. This job description is intended to describe the general nature, complexity, and level of work to be performed by employees assigned to this position and is not to be construed as an exhaustive list of responsibilities, duties and/or skills required. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish a contract for employment and is subject to change at the discretion of the company. Rumpke Waste and Recycling is committed to equality in all aspects of employment. It is Rumpke's policy to provide equal opportunities to all employees and potential employees without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status or disability status.

Rumpke is a family owned and operated company that ranks as one of the largest firms in the waste and recycling industry. Our mission is simple: to deliver exceptional waste and recycling solutions to our customers and communities through a commitment to safety, service, the environment and the growth of our people. When you join Rumpke, you'll be part of a team providing essential services to millions of residents, businesses, and neighborhoods. You will enjoy competitive pay and comprehensive benefits, including health, dental, vision, matching 401(k), life insurance, paid vacation, and more. This is your opportunity to make a difference for you and your family. Come join our team! Our company is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will work directly with C-level executives and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. We need a responsible professional who will be instrumental in supporting ongoing growth and success of Rumpke. Responsibilities of Position: * Manage complex executive calendars, travel, and scheduling, independently prioritizing competing demands and business-critical deadlines. * Act as a gatekeeper for executive communications, screening and responding to inquiries, determining appropriate action, and escalating issues as necessary. * Prepare, analyze, and edit executive-level correspondence, reports, presentations, and briefing materials. * Coordinate and lead logistics for internal and external executive meetings, including agenda development, materials preparation, follow-up actions, and stakeholder communication. * Manage arrangement of hotel accommodations for employees throughout the company ensuring cost-effective bookings, ensuring all expenses are tracked, categorized, and reconciled monthly. * Manage and track special projects on behalf of executive leadership, including cross-functional initiatives and strategic priorities. * Exercise judgment in handling highly confidential and sensitive employee, legal, financial, and business information. * Serve as a liaison between executives and senior leaders, external partners, and key stakeholders. * Oversee expense reporting, purchasing approvals, and budget tracking within delegated authority. * Monitor key deadlines, deliverables, and communications for executive leadership and ensure timely completion. * Perform other related duties as assigned in support of executive leadership. Skills & Abilities Needed for Position: * Bachelor's degree preferred or equivalent combination of education and experience. * 5+ years of experience supporting senior executives or leadership teams in a complex organization. * Proficient in Microsoft applications. * Self-motivated, with high energy and an engaging level of enthusiasm. * High degree of integrity and demonstrated ability to handle confidential information is required. * Strong oral and written communications skills that demonstrate a professional demeanor and the ability to interact with others with discretion and tact. * Organized and experienced at successfully multi-tasking. * Able to thrive in a fast paced, deadline driven environment. Physical Requirements in a Regular workday: * Often lifting/carrying a max of 10lbs. * Often pushing/pulling a max of 10lbs. * Continuous Sitting in Office Environment Additional Working Conditions/Aspects: * Legally eligible to work in the United States. * Valid driver's license (if applicable). * Must successfully complete pre-employment testing. * Must be able to read and speak the English language. This job description is intended to describe the general nature, complexity, and level of work to be performed by employees assigned to this position and is not to be construed as an exhaustive list of responsibilities, duties and/or skills required. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish a contract for employment and is subject to change at the discretion of the company. Rumpke Waste and Recycling is committed to equality in all aspects of employment. It is Rumpke's policy to provide equal opportunities to all employees and potential employees without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status or disability status.

Description: GENERAL DESCRIPTION: Under the general direction of the mayor, the Executive Assistant performs a wide variety of general administrative assistance often of a confidential nature; coordinates or oversees assigned administrative duties and activities; may conduct research, surveys, and studies to assist the Mayor, Safety Service Director, and other management staff; oversees the City's customer service activities; and performs other appropriate duties as assigned. QUALIFICATIONS: An example of acceptable qualifications: Bachelor's degree from an accredited college or university with major course work in Public or Business Administration, Human Resources, Personnel Management, or related field and five (5) years recent demonstrated work experience in municipal administrative activities, human resources, personnel administration, records or office management, or technical or legal document preparation or related fields; or any equivalent combination of education, experience, and training which provides the required knowledge, skills, and abilities. LICENSURE OR CERTIFICATION REQUIREMENTS: Must possess a valid State of Ohio driver's license. Must remain insurable under the City's vehicle insurance policy. EQUIPMENT OPERATED: The following are examples only and are not intended to be all inclusive: Calculator, computer, fax machine, copier, scanner, telephone, postage machine, and other standard modern business office equipment; motor vehicle. INHERENTLY HAZARDOUS OR PHYSICALLY DEMANDING WORKING CONDITIONS: Employee ascends and/or descends stairs; has exposure to chemical compounds found in an office environment (e.g., toner, correction fluid, etc.); is exposed to environmental conditions which may result in injury from fumes, odors, dusts, mists, gases, and/or poorly ventilated work areas; is exposed to possible injury from extremely noisy conditions above 85db (e.g., loud sirens, screaming people, building alarms, etc.); works in or around crowds; has contact with potentially violent or emotionally distraught persons or life threatening situations; has exposure to hot, cold, wet, humid, or windy weather conditions; works, first, second or third shift; exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly (Constantly: activity or condition exists 2/3 or more of the time) to move objects. Physical demand requirements are in excess of those for Sedentary Work. Even though the weight lifted may be only a negligible amount, a job should be rated Light Work: (1) when it requires walking or standing to a significant degree; or (2) when it requires sitting most of the time but entails pushing and/or pulling of arm or leg controls; and/or (3) when the job requires working at a production rate pace entailing the constant pushing and/or pulling of materials even though the weight of those materials is negligible. NOTE: The constant stress and strain of maintaining a production rate pace, especially in an industrial setting, can be and is physically demanding of a worker even though the amount of force exerted is negligible. Note: In accordance with the U.S. Department of Labor physical demands strength ratings, this is considered Light work. In cases of emergency, unpredictable situations, and/or department needs, may be required to lift, push, pull, and/or carry objects heavier than D.O.L. strength ratings recommend. PAY RANGE: $23.26-$34.67 / hour JOB DESCRIPTION AND WORKER CHARACTERISTICS: JOB DUTIES in order of importance ESSENTIAL FUNCTIONS OF THE POSITION: For purposes of 42 USC 12101: 1. Answers phones for the Mayor's Office and greets public officials, visitors, guests, city citizens, and the general public entering the Mayor's Office; coordinates appointments to City boards and commissions and related matters; coordinates and prepares for meetings; attends required meetings and takes minutes; assists in the document preparation needs of the Mayor's Office and Council; maintains the files of the Mayor's Office. 2. Provides input and oversight to the budgets for the Mayor and City departments; coordinates various citywide special events; manages event registrations, confirms meetings and travel arrangements; coordinates mayoral proclamations and mayoral wedding ceremonies; handles media contacts and distribution of City press releases; assists in the preparation and research of various reports, applications, and studies. 3. Attends meetings and serves on committees, as directed; attends training and seminars, as directed. 4. Meets all job safety requirements and all applicable OSHA safety standards that pertain to essential functions. 5. Demonstrates regular and predictable attendance; may be required to work extra hours, evening hours, weekends and/or holidays as required; due to the nature of the job, when scheduled for on-call assignment, the employee must be available to return to work after normal work hours or on weekends and/or holidays when called to do so. OTHER DUTIES AND RESPONSIBILITIES: 1. Performs other duties as assigned. 2. Capability to create and maintain social media accounts MINIMUM ACCEPTABLE CHARACTERISTICS: (*indicates developed after employment) Knowledge of: *City goals and objectives; *City policies and procedures; budgeting; auditing, purchasing; interviewing; geographic layout of jurisdiction; safety practices and procedures; City laws, ordinances, and regulations; Department of Labor rules and regulations; disaster management; legal terminology; public relations, media relations; community resources and services; marketing; office practices and procedures; human resources management; labor relations; employee training and development; personnel administration; employee benefits administration; workplace safety; English Grammar and spelling. Skill in: Typing; data entry; word processing; computer operation; adding machine or calculator operation; use of other modern office equipment; computer programs (e.g., Microsoft Office, etc.); motor vehicle operation. Ability to: Interpret extensive variety of technical material in books, journals, and manuals; deal with many variables and determine specific action; recognize unusual or threatening conditions and take appropriate action; apply management principles to solve agency problems; understand most difficult classes of concepts; define problems, collect data, establish facts, and draw valid conclusions; exercise independent judgment and discretion; understand, interpret, and apply laws, or regulations to specific situations; calculate fractions, decimals, and percentages; prepare accurate documentation; prepare maps, charts, graphs, or plans; compile and prepare reports; write instructions and specifications; prepare deeds, leases, mortgages, or contracts; prepare and deliver speeches; communicate effectively; training or instruct others; understand a variety of written and/or verbal communications; gather collate, and classify information; maintain records according to established procedures; handle sensitive inquiries from and contacts with officials and general public; develop and maintain effective working relationships; resolve complaints; travel to and gain access to worksite. POSITIONS DIRECTLY SUPERVISED: None. Requirements:

Provides high-level administrative support to the Executive Administration team and Board of Directors by coordinating meetings, managing scheduling, organizing Board activities, and ensuring consistent, professional communication. Supports organizational operations with strong planning, organization, and technology skills. Principal Accountabilities Scheduling & Coordination - Manage and coordinate all scheduling needs for executive leadership and departments, including meetings involving multiple internal and external participants. Provide responsive administrative and logistical support across the Executive Team and departments, adapting to evolving operational needs. Meeting, Training & Event Support - Coordinate logistics for Board meetings, departmental meetings, staff meetings, and agency trainings. Prepare meeting and training rooms, arrange room setup and technology, order food as needed, prepare materials, name tags, and packets, and send timely notices and reminders. Board Meeting Management - Oversee all Board meeting logistics, including preparing agendas, materials, room setup, food coordination, and follow-up communications (send timely notices and reminders). Minutes & Documentation - Attend assigned meetings to record, draft, and finalize accurate minutes for Board meetings, committee meetings, trainings, and community program meetings. Maintain organized and secure records. Program, Community & Training Support - Schedule, plan, and coordinate community-based program meetings and internal trainings, ensuring materials, communication, and logistics are completed on time. Administrative & Financial Support - Assist with monthly expense reporting, including organizing credit card receipts, preparing request-for-payment documentation, and ensuring timely submission and tracking. Continuing Education & Training Tracking - Assist with filing for Continuing Education (CE) credits and maintain records of trainings offered by the agency, including attendance tracking and documentation. Administrative Preparation - Prepare packets, notices, and supporting documents for Board, committee, departmental meetings, and trainings. Technology & Systems Support - Use advanced computer skills to manage calendars, prepare documents, maintain records, support online meeting platforms, and manage shared drives and portals. Record Management - Maintain organized, up-to-date files related to Board activities, executive operations, trainings, committees, and programs. Communication Support - Provide professional communication support on behalf of the Executive Leadership Team, ensuring follow-up, clarity, and timely dissemination of information. Security & Confidentiality - Uphold strict confidentiality and comply with privacy, safety, and security protocols outlined in the employee handbook. Mission Dedication - Represent the agency's mission, values, and strategic priorities in all interactions and work performed. Miscellaneous - Perform additional duties as assigned by Executive Administration leadership. Minimum Qualifications Experience: 4-5 years of administrative experience, preferably supporting executive management Education: Degree in business or equivalent relevant experience. Minimum Competencies Skills Technology Proficiency - Strong skills in scheduling systems, word processing, spreadsheets, online portals, and other digital tools required for planning and communication. Organization & Planning - Ability to manage multiple tasks, coordinate complex scheduling, and maintain accurate records. Communication - Strong verbal and written communication skills to work with staff, board members, and external partners. Knowledge Understanding of internal processes and organizational structure to effectively support executive leadership team and board needs. Behaviors Professionalism & Attitude - Maintain an approachable, respectful, and positive demeanor with staff, board members, and community partners. Team Collaboration - Demonstrate willingness to support and assist colleagues to ensure smooth workflows. Detail Orientation - Maintain strong attention to detail and proactively seek new tasks when work is completed. Jewish Family Service of Metropolitan Detroit is an Equal Opportunity Employer

The Opportunity: We are seeking to hire an Executive Assistant to join our Finance Team. Under the supervision of the CFO, this individual will be Responsible for providing a range of administrative support and coordination of projects for the Chief Financial Officer and the Accounting Department including Accounts Payable, Accounts Receivable, Purchasing, Billing and the Payee Program, using Accounting knowledge and Advanced Excel skills. Responsible for maintaining high standards of professionalism, efficiency, personal communication, discretion, and independent judgment. In working with internal and external contacts, including Board Members, the Assistant to the CFO deals with a wide range of highly sensitive issues and documents, under tight deadlines and pressures. Ability to work independently and exerts initiative to assist. What You'll Do: * Provide a wide variety of administrative support to the CFO and to the departments under the CFO's supervision. Manage calendars for the CFO's and department to prioritize and resolve conflicts and to ensure all commitments and deadlines are met. Prepare responses, correspondence, meeting materials, schedules, and other forms of communications for the Departments. * Create, under the direction of the CFO, and distribute monthly complex reports as required, including staff productivity, departmental and program financial statements monthly, and other reports as determined by CFO. * Create an electronic and physical filing system and assist with the organization of CFO's documents, contracts, policies and required files. Assist with accounts payable filing when needed. * Assist with purchasing, by ordering, tracking, and receiving as needed to assist purchasing staff and covers in their absence. * Receive, sort and distribute departmental mail and correspondence. Work with Payee department to track client debit card orders, receipt, notifications, and pickup on spreadsheet and sign out log. * Schedule appointments for CFO, coordinate meetings and staff training as required via Zoom, Teams or in person. Schedule and/or coordinate Board Finance Committee Meeting in preparing agendas, record minutes, and distributing materials as needed. * Receive, screen and route telephone calls and assist walk-in visitors, when needed, by ascertaining needs, explaining departmental policies and procedures or referring callers/visitors to the appropriate staff person. * Act as backup the Executive Assistant to the CEO and ensure CEO has needed documents and scheduling assistance required, when needed. * Assist with conference and meeting room scheduling, physical room setup, maintaining meeting/conference room calendar, with other administrative assistance. * When necessary, maintain and manage petty cash, check pickup, Aldi card pickup, mail distribution for department and other tasks needed. * Department coordinator for events and holiday celebrations and training, under the direction of the CFO. About Us: For over 35 years, Community Support Services has been making a difference in the lives of countless individuals with severe and persistent mental illnesses. Our nearly 300 employees are real-life champions committed to quality treatment, collaborative care, and effective outcomes. Located in downtown Akron, Ohio, we serve as a leader in behavioral health care for the entire Summit County area. What We're Looking For: * Bachelor's degree in Business Administration, Accounting or equivalent * Minimum of 2 years of experience as Executive Assistance, preferred Health Care Industry. * Intermediate to Advanced Proficiency in Microsoft Excel with willingness to take additional advanced courses. Proficiency with MS Word. What We Offer: * Working within in a mission-driven, highly engaged environment * A supportive, professional workplace with excellent resources * Engaging, autonomous atmosphere * Professional Development Assistance and Education Assistance Program * Program-Site Eligibility for the Public Student Loan Forgiveness Program * 401(k) with 5% employer contribution * 10 paid holidays and 15+ days of PTO annually * Health, Dental, and Vision insurance * Subsidized membership to local YMCA branches * Life insurance and short- and long-term disability

Job DescriptionSalary: $25.00 - $30.00 per hour Mission India is currently seeking a professional Executive Assistant to join our Ministry Services team. In this key role, you will provide the Executive Vice President of Ministry and the Ministry Services team with administrative and organizational support. Our ideal candidate not only has meticulous attention to detail but also thrives in idea-rich environments, demonstrating the skills to unite diverse perspectives and steer projects with clarity and confidence. Located in Kentwood, MI, Mission India is a vibrant ministry bringing lives to Christ on a global level. For over 45 years, Mission India has been partnering with local believers in India to change lives through Church Planter Training, Adult Literacy Classes, and Childrens Bible Club programs. At our organization, it is important to be an active and passionate Christian, have a personal relationship with Jesus Christ, have a heart for the Great Commission, and agree with Mission Indias Statement of Faith.Find out more at ********************* As our Executive Assistant, some of your responsibilities will include: Proofing and editing reports and correspondence. Assist with coordinating meetings, calendar event scheduling, and presentation/document creation and board reports. Complete expense reports and submit receipts as needed for the Executive Vice President of Ministry. Take minutes for meetings as requested (either manually or using Microsoft Copilot). Assist on a variety of special projects relating to the collaboration between the ministry team and other Mission India US departments and teams. Align personal goals with team and organizational priorities; actively participate in strategy planning discussions. Collaborate across departments and teams to coordinate strategic plans. To be successful as our Executive Assistant,you will need the following: A minimum of 3 years of Executive Assistant experience, or an Associates degree (AA/AS) or equivalent required, OR a comparable mix of education and experience Commitment to the organizations mission, values, and mission principles Ability and willingness to work harmoniously as part of a larger team High level proficiency in Microsoft Office Suite; Salesforce is a bonus Exceptional interpersonal skills active listening, verbal/writtencommunication, and relationship building Strong drive self-motivated,able to be a self-starterbut also a supportive team-player High level of customer service and professionalismwith a natural desire to serve others and ability to remain calm during hire pressure situations Detail-oriented, dependable, and precise; follow up and follow through Ability to work independently, analyze, make decisions, and solve problems in a fast-paced environment Strong time management skills with the ability to balance competing priorities to meet deadlines Driver's License & Passport (10% travel required) At Mission India, we will support your personal growth while offering a great work environment, competitive pay, comprehensive benefits, and a HYBRID work arrangement (3x onsite per week). Apply to join our team today!

Job Responsibilities Under general direction * Serves as point of contact between DFA administration, clients, public and private agencies, government officials, staff, and the general public. * Schedules appointments including * Meetings * Conferences * Special events * Responsible for normal, daily DFA functions including maintaining office supply inventories, ensuring space is organized, answering phone calls, and greeting guests * Screen and direct inquiries via email or phone calls. * Distributes mail and prepares packages. * Organize and prepare for meetings (excluding board meetings), including gathering documents, attending to logistics, and meal coordination. * Organize the office layout and ensure appropriate stationery and equipment are available and in working order. * Address staff requests regarding office administration needs. * Coordinate with service providers for all office equipment. * Make travel and accommodation arrangements for DFA management staff. * Provides assistance across multiple accounts payable/accounts receivable processes * Assist in the onboarding process for new hires * Interact with property managers for cleaning, security, and facility maintenance * Prepares reports, presentations, documents, and correspondence with accuracy and professionalism. * Maintains organized and comprehensive contact lists. * In coordination with supervisor, research and/or monitor programs, projects, and inquiries. * Organize and maintain paper and electronic filing systems. * Updates manuals and documents. * Provides messenger services as needed. * Assists other employees, clients, community, and governmental agencies as directed. * Attends meetings, conferences, workshops, seminars, and training to remain current and knowledgeable on agency, provider, and program rules, policies, regulations, procedures, and to receive information on available resources. * Presents self in a professional, ethical, and culturally sensitive manner to coworkers, partners, and the public. * Demonstrates regular and predictable attendance. * Performs other duties as assigned. Qualifications or Equivalent Combinations for Training and/or Experience * Completion of two (2) years post-secondary education in business, secretarial sciences, or related discipline * Two (2) years' experience performing responsible administrative and clerical duties or * Equivalent combination of training, education, and experience that provide required knowledge and abilities to perform the duties of the position Knowledge, Skills, and Abilities * Knowledge of business and public administration * Government process and structure * Administrative and office practices and procedures * Excellent MS Office Knowledge * Familiarity with standard office equipment/technology * Rules of English grammar and composition, communicate effectively in written and spoken English * Ability to analyze and interpret data * Discretion and confidentiality * Outstanding organizational and time management skills. * Prioritize multiple tasks and determine specific actions. * Proficiency in mathematics, organizational budgets, and invoicing. * Handle routine and sensitive inquiries from government officials and general public * Maintain effective working relationships. * Perform assigned duties with minimal supervision. * Demonstrate regular and predictable attendance. Other Requirements * Possession of a valid driver's license or state ID * Must maintain all required licenses, training, and certification Working Conditions * Job is physically comfortable, requires sitting, walking, standing, bending, keying, talking, hearing, seeing, and repetitive motions * Work is performed in an office setting and employee will be exposed to normal hazards associated with an office environment * Employee may be required to travel and access various assigned work sites, other offices, and agencies * Must regularly lift up to 10 pounds and occasionally lift and/or move up to 25 pounds Work schedule - Monday - Friday 8:30 - 5 Work Location: 1 Cascade Plaza, Suite 1700, Akron, OH 44308 - No hybrid work schedule available for this position. Pre-employment testing requirements: Pre-employment drug and alcohol testing Position : 925916001 Code : 20259200-8 Type : INTERNAL & EXTERNAL Group : DFA UNCLAS Posting Start : 12/03/2025 Posting End : 02/02/2026 HOURLY RATE RANGE: $15.39-$25.44

, you must use the following link. **************************************************************************************************************** Other applications will not be considered. JOB TITLE: Administrative Assistant II JOB #: 2915 DIVISION: Certification and Licensing HIRING SALARY: $40,010.00 annualized ($19.24 hourly) CLOSING DATE: All positions are open until filled. EMPLOYEE REFERRAL PROGRAM: This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply). POSITION SUMMARY: Are you a detail-oriented person who enjoys a varied workload? If so, you may be the perfect candidate to join the Attorney Admissions Unit focused on verifying individuals seeking admission to the practice of law are qualified. As part of the Certification and Licensing Division of the Arizona Supreme Court, this individual will provide advanced administrative, clerical, and technical support for the Attorney Admissions Unit. Some responsibilities include coordinating committee meetings, answering the attorney admissions phone line, monitoring the attorney admissions general email account and addressing applicant inquiries, as well as handling mail, email, copying tasks, and fingerprint processing. Additionally, the role entails processing attorney applications and providing support for the administration of the biannual Bar Exam. Public Service Loan Forgiveness (PSLF) Program qualified employer. MINIMUM REQUIREMENTS: This position requires a High School diploma or GED and a minimum of three years administrative experience. Experience in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and Zoom, typing with accuracy, and formatting and merging of documents. The ability to operate general office equipment. Initiative, good judgment and the ability to prioritize, organize, and perform multiple tasks under minimal supervision. In addition, this position requires the ability to think critically and work independently with minimal supervision, demonstrate excellent customer service skills in a challenging and diverse environment, as well as understand and preserve the confidentiality of program files, records and documents. This position also requires strong verbal and written communication abilities. Demonstrated ability to draft and edit rough copy and correct for general formatting, spelling, grammar and punctuation. The ability to work and communicate effectively with court-appointed Committee Members, parties to proceedings, members of other government agencies, the court community, staff and the public. Travel level: up to 5% SELECTION PROCESS: Applicants must be currently authorized to work in the United States on a full-time basis. Some positions may take 4-6 weeks to fill. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for a special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The Selection Process may include computer testing (Word, Excel, PowerPoint, Outlook, proofreading, typing, etc.) and first and/or second round panel interviews. This is a Regular, Full-time, Non-exempt position. BENEFITS: The Arizona Supreme Court, Administrative Office of the Courts offers a comprehensive benefits package to include: Accrued vacation pay and sick leave 10 paid holidays per year Health and dental insurance Retirement plan Life insurance and long-term disability insurance Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion. RETIREMENT: Positions in this classification participate in the Arizona State Retirement System (ASRS). Please note, enrollment eligibility will become effective after 27 weeks of employment. The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer

, you must use the following link. **************************************************************************************************************** Other applications will not be considered. JOB TITLE: Administrative Assistant II JOB #: 2918 DIVISION: Certification and Licensing Division HIRING SALARY 40,010.00 annually CLOSING DATE: All positions are open until filled. EMPLOYEE REFERRAL PROGRAM: This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply). POSITION SUMMARY: A successful candidate will provide reception services for the Certification and Licensing Division and the office of the Presiding Disciplinary Judge. This includes greeting and assisting the public, answering the division's phone line, and directing or responding to inquiries as needed. The candidate will provide essential, multitasking administrative support across all programs and units within the division, including setting up meetings and hearings, processing mail and payments, and proctoring in-person exams. They will exercise appropriate initiative and judgment to plan, schedule, manage workflow, and make decisions that affect work procedures. The role involves reviewing, researching, processing, and distributing incoming information, inquiries, and funds across various formats (e.g., electronic, paper, phone). This includes application intake for all programs, renewal cycles, and issuance of attorney Certificates of Good Standing. The candidate will assist in preparing, setting up, administering, and closing out the biennial Arizona Bar Examination, ensuring that files are maintained accurately and promptly, and that program files are current. They may also provide specific support to the Legal Service Innovations unit, such as communicating with applicants, maintaining application documents, and issuing licensure documents as directed. Maintaining the confidentiality of program information and documents is essential. Public Service Loan Forgiveness (PSLF) Program qualified employer. MINIMUM REQUIREMENTS: A successful candidate must have a high school diploma or GED with at least three years of administrative experience and thorough knowledge of Microsoft Word, including accurate typing, formatting and merging documents. They should have initiative, the ability to organize and prioritize tasks, have strong verbal and written communication skills, and experience in drafting and editing documents-all while demonstrating professionalism in a challenging and diverse environment with minimal supervision. Travel level: none SELECTION PROCESS: Applicants must be currently authorized to work in the United States on a full-time basis. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for a special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The Selection Process may include computer testing (Word, Excel, PowerPoint, Outlook, proofreading, typing, etc.) and first and/or second round panel interviews. This is a Regular Full-time, non-exempt position. BENEFITS: The Arizona Supreme Court, Administrative Office of the Court offers a comprehensive benefits package to include: Accrued vacation pay and sick leave 10 paid holidays per year Health and dental insurance Retirement plan Life insurance and long-term disability insurance Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion. RETIREMENT: Positions in this classification participate in the Arizona State Retirement System (ASRS). Please note, enrollment eligibility will become effective after 27 weeks of employment. The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer

Secretarial/Clerical/Fiscal Date Available: TBD District: Delaware City School District

External Relations Executive Assistant St. Vincent de Paul - Cincinnati (SVDP) has served residents of Greater Cincinnati for over 150 years with basic needs such as food, medicine, and homelessness prevention through its outreach center in the West End and 56 parish-based volunteer Conferences (chapters). SVDP provides holistic direct assistance and systemic change services while treating neighbors in need with dignity and compassion. Scope of the position: The External Relations Executive Assistant serves as a critical extension of the Vice President of External Relations, helping to amplify the impact of an executive who oversees fundraising, marketing, media, events, and donor/community engagement for one of Cincinnati's most trusted and visible nonprofits. This role is ideal for someone who thrives behind the scenes, has exceptional organizational and communication skills, and takes pride in anticipating needs, managing details, and bringing order to fast-paced, high-impact work. You'll work at the intersection of philanthropy, partnerships, and communications-helping steward key donor relationships, streamline executive workflows, and support major initiatives that serve neighbors in need across Greater Cincinnati. Responsibilities and Duties: Executive & Operational Support: Manage and optimize the VP's daily calendar, meeting cadences, prep materials, and communications. Maintain oversight of the HIVE team's workflows (marketing, philanthropy, and engagement teams), ensuring timely updates and documentation of action items. Draft, edit, and organize internal and external correspondence, ensuring professional and consistent voice and formatting. Assist with agenda development, strategic follow-ups, and meeting logistics for leadership meetings, board committees, and partner/donor briefings. Track and prioritize key communications across multiple channels (email, social, text, media requests, donor portals, internal messaging, etc.) Donor & Partner Engagement: Manage stewardship workflows for a curated list of 200+ major donors and funders, helping track touchpoints, gratitude, and follow-up activities. Support execution of timely, meaningful donor communications-thank-yous, check-ins, holiday notes, and milestone recognition. Help ensure every high-level donor, community partner, and funder feels seen, heard, and appreciated through seamless coordination and thoughtful follow-through. Project Coordination: Organize VP-level project documents, timelines, and review processes across departments. Aid in the preparation and execution of events, marketing initiatives, and special campaigns involving VIPs, funders, and community stakeholders. Assist with presentation materials, background research, donor profiles, and other executive deliverables. Job Qualifications and Requirements: Qualifications: Outstanding writing, editing, and communication skills. Highly organized and proactive, with a calm, composed presence under pressure. 3+ years of experience in an executive support, communications, or project coordination role (development or marketing experience a plus). Demonstrated ability to manage and protect sensitive information with discretion. Tech-savvy and proficient in Microsoft Office, Outlook, and Canva. CRM/donor databases (Donor Perfect and HIVE Project Management platform) experience are a plus. A passion for the mission of St. Vincent de Paul. Clean and professional handwriting. Why This Role Matters: This isn't just administrative support. It's a strategic and deeply valued role that supports a senior executive responsible for driving revenue, storytelling, and engagement for a mission that directly serves over 100,000 people each year. If you've ever wished to be the glue behind the scenes helping a leader do their best work, this is the job. Physical Requirements: Ability to walk, stand, and bend for long periods of time. Ability to speak, hear, and engage in effective communication, both in person and over the telephone. Ability to lift and carry up to 50 lbs. The Society of St. Vincent de Paul-Cincinnati District Council provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, St. Vincent de Paul complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

Under general supervision, provides administrative and coordination support to the Department of Public Safety (DPS) and the Emergency Management Agency (EMA). Serves as a central point of contact between DPS/EMA leadership, internal County departments, public safety partners, government officials, community stakeholders, and the public. This position requires a high level of organizational skill, attention to detail, and proficiency with technology used for scheduling, recording, transcribing, and document management. The Administrative Specialist regularly supports and attends a high volume of meetings, prepares accurate meeting minutes and official records, and coordinates complex calendars involving multiple internal and external stakeholders. Due to the emergency management function of the Department, this position may be required to work beyond regular business hours, including evenings, weekends, or during emergency or disaster events. Required Qualifications Any combination of training and work experience which indicates possession of the skills, knowledge and abilities listed below. * Completion of two (2) years of post-secondary education in business administration, public administration, secretarial sciences, or a related field and * Two (2) years of experience performing responsible administrative support duties, or * An equivalent combination of education, training, and experience as approved by the Department of Human Resources. Preferred Qualifications * Experience supporting public safety, emergency management, or government operations * Experience preparing formal meeting minutes, agendas, and official documentation * Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and related collaboration, recording, and transcription platforms * Experience coordinating meetings involving multiple agencies and external stakeholders * Ability to work flexible hours, including evenings or weekends, during emergency or disaster events Work Environment The work environment characteristics described here are representative of those that an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment and employee will regularly be exposed to normal hazards associated with an office environment. During emergency activations, work may occur in Emergency Operations Centers or other designated locations. Physical Demands The physical demands described here are representative of those that an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * While performing the duties of this position, the employee may be required to travel to and access the various assigned work sites. * Job is physically comfortable. Typically requires sitting, walking, standing, bending, keying, talking, hearing, seeing and repetitive motions; use hands to finger, handle, or feel. * May occasionally be required to reach with hands and arms and climb or balance. The employee must regularly lift up to 10 pounds and occasionally lift and/or move up to 25 pounds. * Specific vision abilities required by this job include close visions, distance vision, color vision and peripheral vision. Licensing/Certification * Requires a valid State of Ohio motor vehicle operator's license, if utilization of a motor vehicle to perform the essential functions is required. * Must maintain current licenses, if applicable. Job Duties Administrative & Coordination Functions * Serves as liaison between DPS/EMA leadership and County administration, public safety partners, government officials, community stakeholders, and the general public * Coordinates and schedules meetings, briefings, and stakeholder engagements, often involving multiple agencies and participants * Manages complex calendars and logistics for leadership and departmental initiatives * Attends meetings and accurately records, transcribes, and distributes meeting minutes, action items, and official records * Prepares agendas, correspondence, reports, memoranda, and presentation materials * Utilizes recording equipment, transcription tools, and software platforms to support accurate documentation and compliance * Maintains organized electronic and paper records in accordance with County retention and confidentiality requirements * Serves as an information resource; receives, screens, and routes inquiries appropriately * Tracks assignments, deadlines, and follow-up items across multiple projects and stakeholder groups * Assists with special projects and performs related administrative duties as assigned Emergency Management & After-Hours Support * Provides administrative and coordination support during emergency activations or disaster events * May be required to work outside normal business hours, including evenings, weekends, or holidays, during emergency operations * Supports documentation, scheduling, and communication needs during emergency response activities Other Functions * Provides professional and responsive customer service to internal staff, partner agencies, and the public * Presents self in a professional, ethical, and culturally sensitive manner * Adheres to all Department, County, State, and Federal policies and procedures * Attends meetings, trainings, workshops, and briefings as directed * Demonstrates regular and predictable attendance Additional Information In all functions of this position the Employee must maintain confidentiality of applicable department and employee data, information and records. Work Location: 3175 S. Main St, Akron, OH 44308 Work Schedule: Monday - Friday, 7:30 am to 4:00 pm. Some evening and weekend work hours may be required particularly during emergency or disaster events. Pre-Employment Testing Requirements: Pre-employment Drug and Alcohol Testing, Criminal Background Check, Driving Record Check Position : 135012003 Code : 20261300-4 Type : INTERNAL & EXTERNAL Group : EXECUTIVE Job Family : ADMINISTRATIVE Posting Start : 01/26/2026 Posting End : 02/01/2026 Details : Click for Benefits Info HOURLY RATE RANGE: $25.27-$30.95

Definition Under administrative direction, is responsible for the overall direction and coordination of major recreational programs and activities for a section of the Recreation and Parks Department; performs related duties as required. Examples of Work (Any one position may not include all of the duties listed, nor do the examples cover all of the duties that may be performed.) Coordinates and oversees staff and program activities of a departmental section such as recreation, sports, arts, permits, or special events; Develops, plans, implements, and evaluates the activities, programs or projects within an assigned section; Develops and coordinates a comprehensive safety program and administrative and operating guidelines and procedures for an assigned section; Reviews and makes recommendations for capital improvements for assigned section; Projects and proposes budgetary needs for personnel, materials, maintenance, supplies, and equipment for an assigned section; prepares section budget; prepares and completes federal, state, or local grant applications; Ensures section expenditures correspond to budget schedules; prepares annual budgetary reports in order to account for the allocation of City or grant funds; evaluates and implements revenue enhancement opportunities for an assigned section; Meets with community, professional and governmental group officials and other interested parties for the purpose of assessing needs, promoting departmental programs, exchanging information, and resolving problems; makes presentations and plans meeting agendas; Consolidates information and maintains necessary records; prepares manuals, documents, correspondence, and technical and comprehensive reports; Coordinates marketing, contributions, grants, and volunteer utilization efforts for an assigned section with the department's marketing and development sections; Supervises managers and other section staff; assigns and monitors work and evaluates staff in writing; coordinates training opportunities for staff; conducts staff and related meetings; approves leave requests and recommends disciplinary actions. Minimum Qualifications Possession of a bachelor's degree and four (4) years of experience in recreation administration or a closely related field, including one (1) year of supervisory experience. Substitution(s): Two (2) years of additional experience in recreation administration or a closely related field may be substituted for two (2) years of the required education on a year-for-year basis. A master's degree in public administration, recreation administration, or a closely related field may be substituted for one (1) year of the required non-supervisory experience. Possession of a valid motor vehicle operator's license. Test/Job Contact Information Recruitment #: 26-3166-V1 Employment Type: Full-Time (Regular) Should you have questions regarding this vacancy, please contact: Melissa Michel-Thomas Columbus Recreation and Parks Department 1111 East Broad St. Columbus, Ohio 43205 P: ************** E: **************************** The City of Columbus is an Equal Opportunity Employer

Administrative Assistant (4595-39) Deadline to Apply: Open Until Filled Work Location: River City Correctional Center 3220 Colerain Avenue Cincinnati, OH 45225 Work Hours: 80 Hours Bi-Weekly Starting Salary: $ 20.00 an hour Requirements (Education, Experience, Licensure, Certification): Any combination of training and work experience which indicates possession of the skills, knowledge and abilities listed below. High school diploma or its equivalent, and one year of office experience preferred. Previous experience in using a multi-line telephone system desirable. Licensure and Certification Requirements None Job Duties (Summary): Operates telephone equipment with six lines or more. Answers all telephone calls coming into the facility. Takes messages for absent and occupied personnel and relays such information. Acts as a filing clerk and generally maintains office files. Greets visitors and requests visitors sign a daily log sheet. Distributes mail and departmental correspondence. Operates camera, facsimile machine, and photo copier. Operates transcriber. Acts as messenger to other agencies as needed. May sign for delivery of office supply goods. Forwards all paperwork to the Business Office. Ensures any emergency calls are processed immediately and that appropriate staff are notified according to agency policies and procedures. Uses paging system when necessary. Provides and Performs clerical duties for several staff to include: typing of any correspondence, reports, tables, charts, or other related projects. Proofreads copy, makes corrections and obtains signature or may sign when requested. Maintains all necessary files. May be required to gather and compile information for reports. Maintains office supplies, fill and stocks equipment as needed. Maintains strict confidentiality with respect to all information obtained and processed in the operation of River City Correctional Center. Use and create spread sheets accurately. Work with Residents and public needed Note: This job description shall in no way be construed as a limitation on the authority of supervisory personnel to assign tasks which are not listed in the job duties section to employees under their direct or indirect supervision. Positions Supervised None Knowledge, Abilities and Skills Knowledge of general office procedures, clerical duties, telephone practices and procedures. Knowledge of the excel, word. Ability to be tactful and diplomatic. Ability to be patient, helpful, and understanding. Ability to recall department information. Ability to record messages accurately. Ability to write and spell correctly. Ability to type 60-65 wpm error free. Ability to sit continuously at a receptionist station for periods of at least two hours. Ability to operate standard office equipment such as copier, facsimile machine and transcriber. Ability to reach into file drawers in standard four-drawer filing cabinets. Ability to keep track of staff movements. Ability to remain calm in tense situations. Skills in oral and written communication. Visual ability to read and prepare reports. Visual ability sufficient to effectively operate office equipment including copier, facsimile machine, and camera and to read correspondence and instructions. Hearing ability sufficient to hold a conversation with other individuals both in person and over a telephone, and ability to hear recording on transcription device. Speaking ability sufficient to communicate effectively with other individuals in person and over a telephone. Working Conditions Correctional facility setting; moderate noise. Physical Demands Work involves a significant amount of sitting, talking, listening, stooping, kneeling and reaching with hands and arms. Communications Speaks with callers on the telephone; gives whereabouts of staff, greets visitors; gives directions. Employment is at the will of the Executive Director. Employee benefits are included but are not limited to employees regularly schedule to work an average of thirty (30) hours or more per week. Medical insurance coverage through United Health Care, dental, vision, vacation, sick leave,15 observed paid holidays, employer paid life insurance, and Ohio Public Employees Retirement (OPERS) where employees contribute 10% of their pay on a pre-tax basis and the employer contributes 14%.

Administrative Assistant (4595-39) Deadline to Apply: Open Until Filled 3220 Colerain Avenue Cincinnati, OH 45225 Work Hours: 80 Hours Bi-Weekly Starting Salary: $ 20.00 an hour Requirements (Education, Experience, Licensure, Certification): * Any combination of training and work experience which indicates possession of the skills, knowledge and abilities listed below. * High school diploma or its equivalent, and one year of office experience preferred. * Previous experience in using a multi-line telephone system desirable. Licensure and Certification Requirements None Job Duties (Summary): * Operates telephone equipment with six lines or more. * Answers all telephone calls coming into the facility. * Takes messages for absent and occupied personnel and relays such information. * Acts as a filing clerk and generally maintains office files. * Greets visitors and requests visitors sign a daily log sheet. * Distributes mail and departmental correspondence. * Operates camera, facsimile machine, and photo copier. * Operates transcriber. * Acts as messenger to other agencies as needed. * May sign for delivery of office supply goods. Forwards all paperwork to the Business Office. * Ensures any emergency calls are processed immediately and that appropriate staff are notified according to agency policies and procedures. Uses paging system when necessary. * Provides and Performs clerical duties for several staff to include: typing of any correspondence, reports, tables, charts, or other related projects. Proofreads copy, makes corrections and obtains signature or may sign when requested. * Maintains all necessary files. * May be required to gather and compile information for reports. * Maintains office supplies, fill and stocks equipment as needed. * Maintains strict confidentiality with respect to all information obtained and processed in the operation of River City Correctional Center. * Use and create spread sheets accurately. * Work with Residents and public needed Note: This job description shall in no way be construed as a limitation on the authority of supervisory personnel to assign tasks which are not listed in the job duties section to employees under their direct or indirect supervision. Positions Supervised None Knowledge, Abilities and Skills * Knowledge of general office procedures, clerical duties, telephone practices and procedures. * Knowledge of the excel, word. * Ability to be tactful and diplomatic. * Ability to be patient, helpful, and understanding. * Ability to recall department information. * Ability to record messages accurately. * Ability to write and spell correctly. * Ability to type 60-65 wpm error free. * Ability to sit continuously at a receptionist station for periods of at least two hours. * Ability to operate standard office equipment such as copier, facsimile machine and transcriber. * Ability to reach into file drawers in standard four-drawer filing cabinets. * Ability to keep track of staff movements. * Ability to remain calm in tense situations. * Skills in oral and written communication. * Visual ability to read and prepare reports. * Visual ability sufficient to effectively operate office equipment including copier, facsimile machine, and camera and to read correspondence and instructions. * Hearing ability sufficient to hold a conversation with other individuals both in person and over a telephone, and ability to hear recording on transcription device. * Speaking ability sufficient to communicate effectively with other individuals in person and over a telephone. Working Conditions Correctional facility setting; moderate noise. Physical Demands Work involves a significant amount of sitting, talking, listening, stooping, kneeling and reaching with hands and arms. Communications Speaks with callers on the telephone; gives whereabouts of staff, greets visitors; gives directions. Employment is at the will of the Executive Director. Employee benefits are included but are not limited to employees regularly schedule to work an average of thirty (30) hours or more per week. Medical insurance coverage through United Health Care, dental, vision, vacation, sick leave,15 observed paid holidays, employer paid life insurance, and Ohio Public Employees Retirement (OPERS) where employees contribute 10% of their pay on a pre-tax basis and the employer contributes 14%.