Administrative Assistant jobs at Weichert - 290 jobs

Executive Administrative Assistant
Silicon Valley Medical Development 3.6
Los Gatos, CA jobs
El Camino Health Medical Network is currently seeking a talented Executive Administrative Assistant to join our growing healthcare team in Los Gatos! Pay: $98,000-$125,000 Shift: Monday-Friday 8:00am-5:00pm El Camino Health Medical Network (ECHMN) is a growing healthcare provider organization dedicated to delivering high-quality, community-based ambulatory care across Santa Clara County. We strive to coordinate care that meets the unique needs of the diverse communities we serve, partnering with like-minded professionals who are passionate about simplifying the healthcare experience. At ECHMN, we foster a culture of teamwork, innovation, and excellence. By working together, we provide exceptional care to our patients while creating a supportive and rewarding environment for our team members. If you're looking to make a meaningful impact in a collaborative and patient-centered organization, we invite you to join us! The Executive Assistant (EA) provides high-level administrative support to the Medical Networks Executive Leaders. This role is essential in ensuring operational efficiency and effective communication across the Executive Leadership Team and external partners. The EA manages complex schedules, coordinates meetings and projects, handles confidential communications, and provides strategic administrative support across a wide range of duties. Essential Functions: Provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public. Coordinate and manage calendars, schedule meetings, and prioritize appointments based on urgency and importance. Act as a liaison between the Executive Leaders (ELT), internal departments, and external stakeholders with professionalism and discretion. Develop and maintain organizational systems, including databases, trackers, and filing systems to support efficient workflow and communication. Prepare, proofread, and format reports, correspondence, presentations, and briefing documents. Research, compile, and synthesize sensitive information to support executive communications and decision-making. Attend meetings and events; prepare agendas, take minutes, and follow up on action items as needed. Submit and track contracts and licensing documents in collaboration with the contract management team. Coordinate and troubleshoot audiovisual and virtual meeting platforms (e.g., Zoom, WebEx). Draft and submit expense reports accurately and in a timely manner. Support front desk operations in partnership with the receptionist, including triaging incoming calls Assist with planning and logistics for internal events, meetings, and team huddles. Receive and address complaints from patients, staff, and providers, using service recovery practices as appropriate. Maintain high levels of confidentiality, tact, and diplomacy when handling sensitive information and interactions. Perform special projects and other duties as assigned by the CAO and VP. Minimum Requirements: Associate's degree and a minimum of seven (7) years of administrative experience, including at least three (3) years supporting executive leadership, OR Bachelor's degree and five (5) years of relevant administrative experience OR Equivalent combination of education and experience Experience: Minimum of five (5) years of executive-level administrative support experience Strongly preferred: Experience in a healthcare organization (e.g., medical group, ambulatory care organization, medical foundation, or acute care hospital) Experience handling confidential information and complex schedules in a fast-paced, high-demand environment Other: Project management certification preferred Experience with contract and database management systems is a plus Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment Strong organizational skills with excellent attention to detail Exceptional verbal and written communication skills Ability to exercise sound judgment, discretion, and professionalism in all interactions Skilled in managing sensitive and confidential information with tact and integrity Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with project management tools and systems a plus Strong interpersonal skills with the ability to build effective working relationships across all levels of the organization and with external partners Ability to anticipate needs, take initiative, and work independently while supporting a collaborative team environment Comfortable coordinating logistics and troubleshooting virtual and in-person meetings (e.g., Zoom, WebEx, audiovisual systems)
$98k-125k yearly 3d ago

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Executive Assistant
C-Suite Assistants 3.9
New York jobs
Executive Assistant to Director of Advancement, Prestigious Private School, Westchester County, NY A prominent private school, (Pre-K-12th) is looking for an Executive Assistant to support and be the “right hand” to the Director of Advancement (Fundraising). This is an in-person position, 5 days at the school, 8AM-4PM with some remote flexibility in the Summer. This is an ideal opportunity for someone that may want to pivot from a financial type firm for a different quality of life. The qualities most sought after for the role is maturity to follow-through on projects as well as seamlessly supporting the Director, acting on her behalf, and communicating with donors, board members and staff with a high touch” mentality and diplomacy. ABOUT THE JOB: ● Manag the Director's' complex calendar, prioritizing and understanding shifting priorities. ● Manage travel arrangements with detailed itineraries. ● Create and update presentations for meetings. Prioritize emails; craft emails and correspondence on her behalf ● Help prepare Director for Board of Directors meetings ● Prepare Director for donor meetings including any collateral materials and research; Plan dinners/events. ● Manage information flow with her direct reports Hours, 8AM-4PM, Mon-Fri with flexibility over the summer to work remotely Base Salary, Comprehensive Health Benefits, Free breakfast, lunch. Generous vacation schedule; Staff off between Christmas and New Years, Winter and Spring Break vacations and 4 weeks off in the Summer. About You: A minimum of 3 years of experience as an Executive Assistant supporting a busy high- level executive; an interest in fundraising a PLUS Bachelor's Degree Strong interpersonal skills to interface with donors, parents and internal stakeholders with a team attitude and diplomacy Want to be a trusted confident to the Director and handle confidential information with discretion Very detail oriented with the ability to change gears quickly Excellent Microsoft Office Suite skills, Google Workplace skills; very tech savvy and not afraid data Excellent written and verbal communication skills Anticipatory thinker with high intellectual bandwidth; a problem solver and results-oriented Engaging, war and polished demeanor and a true team player An interest in education or fundraising a PLUS
$55k-82k yearly est. 3d ago
Executive Assistant
C-Suite Assistants 3.9
New York, NY jobs
Executive Assistant to COO, Fintech Service Firm, Midtown, New York City The COO of a large global fintech service firm that is headquartered in India with an office in midtown is looking for an Executive Assistant, “right hand”. This is an exciting opportunity to be a key player helping to make sure the COO is well-organized and prepared professionally and providing “high touch” support, taking as much off his plate as possible to focus on the growing business. The ideal candidate has 5+ years as an Executive Assistant to a high- level C-Suite executive in a global company, is a creative thinker who thrives on problem-solving and has experience interacting and working with high end clients with grace and diplomacy. This is a hybrid role, 4 days in the office, 1 day remote depending on what is going on. About the Job Manage the COO's busy calendar and coordinate meetings, Optimize the executive's time and priorities, acting as gatekeeper Coordinate global and domestic travel and logistics, including detailed itineraries, Prioritize emails and craft emails and any other correspondence on his behalf Be liaison to internal and external stakeholders; plan meetings including all logistic collateral materials; research to prepare him for meetings Maintain utmost discretion and handle sensitive information professionally Plan events, dinners Ad hoc projects About You 5+ years supporting a C-suite executive preferably in the tech, finance or consulting space. Proactive and anticipatory mindset - always ten steps ahead High emotional intelligence and strong judgment; able to act independently Ultra-organized and detail-oriented with great project management skills Microsoft Office Suite; tech savvy, AI tool experience a plus Strong communicator, diplomat, and relationship-builder Discreet, and trustworthy A warm engaging personality that likes to collaborate and make sure everything is done with a ‘high touch” service mentality. Base salary plus discretionary bonus, Comprehensive health benefits
$55k-83k yearly est. 3d ago
Executive Assistant
C-Suite Assistants 3.9
New York, NY jobs
Executive Assistant to Chief Operating Officer, Global Aviation Investment Firm, Meatpacking District, NYC Our client, a large and growing global firm that invests in aviation, is looking for an Executive Assistant to one of the Founders/COO. This is not a traditional EA role-it's a blend of managing day to day logistics as a true “right hand” strategist. This is an ideal opportunity for someone who thrives in a fast-paced, agile environment with at least 5 years of “high touch” executive level support. Key qualities for success are having a creative mindset, the ability to run key projects and problem solve with little intervention. This is an in-person role in their office in the meatpacking district. About the Job: Optimize the COO's time handling complex global calendar management/ meeting scheduling and understanding shifting priorities; attend some meetings, as needed Arrange domestic and international travel arrangements and itineraries Prioritize inbox and craft emails on his behalf Information gatekeeping: Coordinate key meetings and projects with internal stakeholders including preparing briefings and research ensuring the COO is 3 steps ahead; act as a conduit to the team/direct reports Arrange special events, dinners Expense reporting, Some personal work; errands, ad hoc requests Ad hoc projects Salary Plus Discretionary Bonus, Comprehensive Health Benefits About You: At least 5 years of experience as an Executive Assistant to a busy high- level executive, preferably in the private equity or overall investment space. Bachelor's Degree Very detail oriented and organized with superior project management skills High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence Microsoft Office Suite; tech savvy A creative mindset that is looking to solve problems; excellent communication skills with a true collaborative approach and “high-end” service mentality Warm, engaging and agile
$55k-83k yearly est. 4d ago
Executive Personal Assistant to CEO
One Sothebys International Realty 4.3
Miami, FL jobs
The CEO of ONE Sotheby's International Realty is seeking an extraordinary Executive Personal Assistant to serve as the operational backbone of a fast-moving, multi-business executive. This role is not entry-level and is not administrative support only. It is a high-trust, high-performance position for someone who thrives on complexity, precision, discretion, and ownership. The ideal candidate is exceptional at calendar management, email triage, and follow-through, understands how to protect a CEO's time, and is equally comfortable handling strategic logistics and small but essential personal tasks. This person takes pride in being indispensable. Core Responsibilities Calendar & Time Management (Critical) • Own and manage multiple, highly complex calendars across several businesses and personal commitments • Strategically prioritize meetings, travel, and commitments to maximize CEO effectiveness • Anticipate conflicts before they arise and proactively resolve them • Prepare daily and weekly schedules with context, priorities, and prep notes • Ensure the CEO is always in the right place, at the right time, fully prepared Email Management & Communication • Act as the first line of defense for all inboxes • Read, filter, prioritize, and draft responses on behalf of the CEO • Identify urgent vs. non-urgent matters and escalate appropriately • Maintain clear systems for follow-ups, responses, and delegated items • Ensure nothing slips through the cracks Follow-Up & Execution • Track action items from meetings, calls, and conversations • Proactively follow up with internal teams, external partners, clients, and vendors • Hold others accountable to timelines and deliverables • Create simple systems to ensure consistent execution and closure Personal & Administrative Support • Handle a wide range of personal and professional tasks (scheduling appointments, travel coordination, errands, special requests) • Manage logistics for events, meetings, and travel • Serve as a trusted gatekeeper and representative of the CEO • Handle confidential and sensitive information with absolute discretion Operational Support • Assist in managing workflows across multiple businesses • Coordinate with internal teams and leadership • Prepare documents, agendas, and briefing materials as needed • Identify inefficiencies and proactively suggest improvements Requirements The Ideal Candidate This role is for someone who: • Is exceptional at calendar and email management - this is non-negotiable • Is highly organized, detail-oriented, and systems-driven • Thrives in fast-paced, high-expectation environments • Is not afraid to handle small tasks and understands that excellence lives in the details • Thinks ahead, anticipates needs, and acts proactively • Communicates clearly, professionally, and confidently • Is calm under pressure and solutions-oriented • Takes pride in being reliable, responsive, and indispensable Required Experience & Skills • 5+ years supporting a senior executive, CEO, founder, or principal (real estate or entrepreneurial environment preferred) • Proven experience managing complex, multi-layered calendars • Exceptional written and verbal communication skills • High proficiency with Google Workspace, Outlook, scheduling tools, and task management systems • Strong judgment, discretion, and emotional intelligence • Ability to manage competing priorities without dropping the ball Personality & Mindset Fit • Ownership mentality - “this is my responsibility” • No ego, no task too small • Highly trustworthy and loyal • Polished, professional, and confident • Naturally organized and energized by structure • Values excellence and continuous improvement Why This Role Matters This is a mission-critical position supporting a CEO who leads multiple businesses within a globally respected brand. The right person will become a trusted partner, not just support staff - enabling the CEO to operate at the highest level. Benefits Job Type: · Full-time; the position will be performed in an office setting. Competitive salary Health, dental, and vision benefits Professional development opportunities Collaborative, innovative, and supportive team environment Opportunity to make a direct impact on brand growth and market presence MDLV, LLC dba ONE Sotheby's International Realty is an Equal Opportunity Employer; participates in E-Verify and conducts background checks.
$63k-92k yearly est. Auto-Apply 4d ago
Real Estate Administrative Assistant
Era Key Realty Services 3.9
Auburn, MA jobs
In-Person Real Estate Administrative Assistant - Are You Organized & Responsive? Please Apply! Are you a highly motivated individual with exceptional organizational skills and a knack for effective communication? If so, we invite you to join our team as a Part-Time Real Estate Administrative Assistant in our Auburn Office. At ERA Key Realty Services, we're on the lookout for a detail-oriented and tech-savvy professional to support our real estate agents in providing top-notch service to their clients. If you're ready to take the next step in your career path and be a vital part of our dynamic team, we encourage you to send us your resume today! This is an in-person position; no remote candidates will be considered. Transaction Tracking: Monitor all transactions from the initial agreement to the post-closing phase. Produce closing statements on behalf of agents and the company. Transaction Reporting: Ensure timely closure of and reporting of transactions and maintain accurate records to be sent to the bookkeeping department. Compliance Review: Review all necessary documentation for file compliance, ensuring adherence to company policy and the corresponding state Real Estate Regulations. Social Media Marketing: Consistently maintain and update the branch's social media presence to promote our culture and services effectively. Marketing Support: Assist in the preparation of print marketing materials for agent listings and open houses, utilizing predefined templates. Office Organization: Maintain the overall organization and supply management of our office space, ensuring it's in top condition for agents and clients. Notify facilities management of any needs. Tech-Savvy: Proficiency in Word, Excel, PowerPoint, Outlook, Teams, and Internet skills; knowledge of Canva is a plus. Ability to quickly learn and troubleshoot new programs. Attention to Detail: Excellent attention to detail and a commitment to maintaining high document accuracy. High level of mathematical accuracy. Adaptability: Flexibility in daily routines and the ability to prioritize and manage shifting responsibilities effectively. Customer-Centric: Exceptional customer service and interpersonal skills, with the ability to build relationships with a diverse range of personalities. Problem Solver: Proficient in making quick and effective decisions, solving problems, and maintaining confidentiality. Communication: Strong verbal and written communication skills.
$105k-119k yearly est. 5d ago
Real Estate Office Administrative Assistant
Era Key Realty Services 3.9
Boston, MA jobs
In-Person Real Estate Administrative Assistant - Are You Organized & Responsive? Please Apply! Are you a highly motivated individual with exceptional organizational skills and a knack for effective communication? If so, we invite you to join our team as a Part-Time Real Estate Administrative Assistant in our Boston Office. At ERA Key Realty Services, we're on the lookout for a detail-oriented and tech-savvy professional to support our real estate agents in providing top-notch service to their clients. If you're ready to take the next step in your career path and be a vital part of our dynamic team, we encourage you to send us your resume today! This is an in-person position; no remote candidates will be considered. Transaction Tracking: Monitor all transactions from the initial agreement to the post-closing phase. Produce closing statements on behalf of agents and the company. Transaction Reporting: Ensure timely closure of and reporting of transactions and maintain accurate records to be sent to the bookkeeping department. Compliance Review: Review all necessary documentation for file compliance, ensuring adherence to company policy and the corresponding state Real Estate Regulations. Social Media Marketing: Consistently maintain and update the branch's social media presence to promote our culture and services effectively. Marketing Support: Assist in the preparation of print marketing materials for agent listings and open houses, utilizing predefined templates. Office Organization: Maintain the overall organization and supply management of our office space, ensuring it's in top condition for agents and clients. Notify facilities management of any needs. Tech-Savvy: Proficiency in Word, Excel, PowerPoint, Outlook, Teams, and Internet skills; knowledge of Canva is a plus. Ability to quickly learn and troubleshoot new programs. Attention to Detail: Excellent attention to detail and a commitment to maintaining high document accuracy. High level of mathematical accuracy. Adaptability: Flexibility in daily routines and the ability to prioritize and manage shifting responsibilities effectively. Customer-Centric: Exceptional customer service and interpersonal skills, with the ability to build relationships with a diverse range of personalities. Problem Solver: Proficient in making quick and effective decisions, solving problems, and maintaining confidentiality. Communication: Strong verbal and written communication skills.
$105k-120k yearly est. 3d ago
Administrative Assistant
Hunt Real Estate Corporation 4.0
Depew, NY jobs
The Branch Administrative Assistant supports our Real Estate Sales Professionals in the administrative function of their duties to effectively service clients and customers. Additionally, this position provides comprehensive administrative support for the Branch Director and the management team. The successful candidate will be detail oriented with strong customer service skills and well adept to work in a fast-paced, teamwork environment. Primary Functions: Maintain listing inventory by entering new listings and revisions, upload media onto listings, and order home warranties where applicable Setup and maintain listing and sales files in compliance with Company standards and current DOS regulations Provide sales support to Sales Professionals and management and act as a liaison with the accounting department Maintain files and supply of standard printed forms for Sales Professionals, while assisting Sales Professionals in transaction correspondence Sort and distribute mail and post for outgoing mail Answer phones and assist in Sales Professional communications Other clerical and administrative duties as needed Requirements Skills & Abilities: Proficiency with current office technology (Microsoft Office, Google Workspace, etc.) Ability and eagerness to work in a cooperative and collegial manner, within a teamwork environment Ability to multitask and prioritize workflow Excellent oral and written communication skills Education & Experience: Experience in an office setting and administrative role required, Real Estate experience preferred High school diploma or equivalent required Valid Driver's License required Physical Requirements: Prolonged periods sitting at a desk and working on a computer Ability to lift, push, and pull up to 15 lbs Salary Description $18-$19
$34k-43k yearly est. 1d ago
Part Time Administrative Assistant
Baird & Warner 4.0
Highland Park, IL jobs
Real Estate Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace eight times in a row. But we didn't get there by accident - behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That's why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose - making it easier for homebuyers and sellers to realize their real estate dreams. Job Summary We are looking for a dynamic, part-time administrative professional to join our team supporting Real Estate Sales Professionals at our Highland Park location. This is a part time position. Hours: Monday, Wednesday, Friday 12-5pm; Tuesday 11am-4pm, and Thursday 9am-2pm (with some flexibility). *This position requires in-office work (not a remote position). ESSENTIAL DUTIES AND RESPONSIBILITIES: General office support functions including greeting agents, customers and maintaining office appearance Oversee supply orders to ensure the office is properly stocked Marketing support to Real Estate Sales Professionals Navigation of Baird & Warner platform tools to create marketing materials Occasional duties and backup to two full time staff during vacation Answer phones Open and distribute daily courier items Distribute and prepare incoming and outgoing mail REQUIREMENTS: Strong computer skills - including Google platform and Microsoft Office Strong social media comprehension is a must (especially Facebook and Instagram) Attention to detail, collaborative and dependable Professional appearance Customer service based attitude High School Diploma or equivalent required. SALARY RANGE: $18-$22 per hour
$18-22 hourly Auto-Apply 29d ago
Real Estate Administrative Assistant
Era Key Realty Services 3.9
Auburn, MA jobs
Job Description In-Person Real Estate Administrative Assistant - Are You Organized & Responsive? Please Apply! Are you a highly motivated individual with exceptional organizational skills and a knack for effective communication? If so, we invite you to join our team as a Part-Time Real Estate Administrative Assistant in our Auburn Office. At ERA Key Realty Services, we're on the lookout for a detail-oriented and tech-savvy professional to support our real estate agents in providing top-notch service to their clients. If you're ready to take the next step in your career path and be a vital part of our dynamic team, we encourage you to send us your resume today! This is an in-person position; no remote candidates will be considered. Compensation: $17 - $20 hourly Responsibilities: Transaction Tracking: Monitor all transactions from the initial agreement to the post-closing phase. Produce closing statements on behalf of agents and the company. Transaction Reporting: Ensure timely closure of and reporting of transactions and maintain accurate records to be sent to the bookkeeping department. Compliance Review: Review all necessary documentation for file compliance, ensuring adherence to company policy and the corresponding state Real Estate Regulations. Social Media Marketing: Consistently maintain and update the branch's social media presence to promote our culture and services effectively. Marketing Support: Assist in the preparation of print marketing materials for agent listings and open houses, utilizing predefined templates. Office Organization: Maintain the overall organization and supply management of our office space, ensuring it's in top condition for agents and clients. Notify facilities management of any needs. Qualifications: Tech-Savvy: Proficiency in Word, Excel, PowerPoint, Outlook, Teams, and Internet skills; knowledge of Canva is a plus. Ability to quickly learn and troubleshoot new programs. Attention to Detail: Excellent attention to detail and a commitment to maintaining high document accuracy. High level of mathematical accuracy. Adaptability: Flexibility in daily routines and the ability to prioritize and manage shifting responsibilities effectively. Customer-Centric: Exceptional customer service and interpersonal skills, with the ability to build relationships with a diverse range of personalities. Problem Solver: Proficient in making quick and effective decisions, solving problems, and maintaining confidentiality. Communication: Strong verbal and written communication skills. About Company ERA Key Realty Services is a Massachusetts-based real estate brokerage serving clients across Massachusetts, New Hampshire, Rhode Island, & Connecticut. We blend local expertise with the strength of a national brand to deliver outstanding results. We're proudly owned by Hunt Real Estate Corp, a family-owned company based in Buffalo, NY, with over 110 years of industry experience. Our culture is collaborative, relationship-driven, and focused on helping our team grow and succeed.
$17-20 hourly 5d ago
Administrative Assistant (Coes Pond Village)
Winncompanies 4.0
Worcester, MA jobs
WinnCompanies is looking for an Administrative Assistant to join our team at Coes Pond Village, a 250-unit tax credit housing community located in Worcester, MA. In this role, you will assist with daily administrative procedures and special projects. You will also specialize in handling front-office customer service and communication with residents via phone, email, and in-person. You will also be performing essential administrative tasks like processing work orders, managing files, collecting payments, and maintaining office efficiency by monitoring inventory and ordering supplies. A key part of the communication involves using Knock to track and manage all property inquiries. Please note that his position offers a pay range of $22 - $25 per hour, based on experience. The selected candidate would adhere to the following schedule: Monday through Thursday part-time 24 hours a week. Responsibilities: Provide office support, including: maintaining files, ordering office supplies, handling incoming and outgoing mail, and facilitating overnight shipping. Assist department operations, including: create department check requests, file paid invoices, prepare organizational charts and presentations, book meetings, and set up conference rooms. Update property management team on existing or potential problems. Provide backup for receptionist and special projects as needed. Requirements: High school diploma or GED equivalent. Less than 1 year of relevant work experience in property management or a similar customer service role. Excellent organizational and recordkeeping skills. Outstanding customer service skills including de-escalation and conflict resolution. Superb attention to detail. Ability to exercise good judgment and apply initiative. Ability to plan, organize, and prioritize work. Preferred Qualifications: Experience in property management industry. Ability to speak and read/write in Spanish. Proficiency with Microsoft Office applications.
$22-25 hourly 5d ago
Administrative Assistant
Miller Environmental Group 4.2
Lancaster, NY jobs
Full-time Description Summary: Under the local supervision of the Branch Manager, this position provides administrative, and operations support for branch operations of a projects-based company. Essential tasks include electronic and paper filing of supporting documentation for each project, billing, payroll coordination, accounts payable support, supply ordering, and special projects. Interacts with a diverse group of important external callers as well as internal contacts at all levels of the company. Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs. • Professionally manage incoming calls and redirect accordingly • Sort and distribute mail, both internal and external (electronic and hard) • Prepare correspondence, reports, worksheets, and other documents · Maintain and order office supplies, kitchen supplies and equipment · Communicate proactively with supervisor · Maintain office records, including job records Qualification/Requirements: • Excellent verbal communication skills • Ability to work Independently with minimum supervision • Working knowledge of MS Office (Word, Excel, Outlook) • Detail orientated and work with a high degree of accuracy • Ability to work under pressure and time sensitive deadlines • Ability to multi-task Education/Training/Experience: • High school diploma or GED, bachelor's degree a plus • Customer service/bookkeeping/payroll experience preferred Physical Demands: · The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to feel, handle, or operate objects, tools, or controls; and bend and reach with hands and arms. · The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Work Environment · The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · The work is performed primarily in an office setting. The noise level in the work environment is moderate. · The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Salary Description $22/hr to $25/hr
$22 hourly 54d ago
Administrative Assistant (7th Avenue)
Winncompanies 4.0
Hacienda Heights, CA jobs
WinnCompanies is searching for an Administrative Assistant to join our team at 7th Avenue Village, a 144-unit PSH-affordable housing community located in Los Angeles, CA. In this role, you will provide support to designated department with daily administrative procedures and special projects. The ideal candidate will also handle front desk phones and in coming traffic of residents and perspective residents. Please note that the pay range for this position is $20.00-$21.00 per hour dependent on experience. Please note that the hours for this role will be from 8pm to 5am. Responsibilities: Provide office support, including: maintaining files, ordering office supplies, handling incoming and outgoing mail, and assisting with overnight shipping. Support team members with accurate, timely expense reports and detailed travel arrangements. Handle mail distribution and assist with document preparation (scanning, emailing, copying, etc.) Manage building access, employee badges, and onboarding support for new team members (both in-office and remote). Obtain work orders from residents and documenting the work orders appropriately. Assist with department operations, including: creating department check requests, filing paid invoices, preparing organizational charts and presentations, booking meetings and setting up conference rooms. Greet visitors, answer phones, and make sure everyone who walks through our doors feels welcome. Complete special projects as needed. Requirements: Less than 1 year of relevant work experience. Basic familiarity with computer systems and web-based applications. Strong organizational and multitasking skills. Excellent written and verbal communication skills. Experience with travel coordination and expense reporting. A welcoming, can-do attitude and a professional presence. Preferred Qualifications: High school diploma or GED equivalent. Proficiency with Microsoft Office Suite (ex. Excel, Word, Outlook, PowerPoint, etc.).
$20-21 hourly 5d ago
Part Time Administrative Assistant - Windtryst
CRM Residential 3.6
Belvidere, NJ jobs
Job Description CRM Residential has been a trusted name in the property management industry for over 46 years specializing in affordable housing. Our success story is a testament to the dedicated and talented individuals who have chosen to build their careers with us. We take great pride in our values, and we live and breathe them every day. Working at CRM Residential is so much more than a job, it is a career with purpose. No matter what department or level of the company you join, our mission is to provide a comfortable and reliable home environment for those who need it most and to provide excellent service to our customers. You will make a difference. Pay Rate: $19.00 per hour The Administrative Assistant at Bethel Gardens will receive general supervision, direction and guidance from the Community Manager. The Administrative Assistant will assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail and generally being a helpful and positive presence in the workplace. The Administrative Assistant must be professional, polite, and attentive while also being accurate. The Administrative Assistant should always be prepared and responsive, willing to meet each challenge directly, must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, the Administrative Assistant should have a genuine desire to meet the needs of others. This role will be responsible for but not limited to: Comply with established policies and procedures and not take any actions to such guidelines without authorized approval Handle telephone calls professionally and in a prompt manner. Ensure resident selection and orientation follows the HUD Manual and the Community Realty Management Occupancy Manual. Maintain and organize resident files according to the CRM Residential Occupancy Manual. Assist with leasing of vacant apartments Ensure all certifications and recertifications being conducted follow the HUD Manual Maintain the waiting list according to the HUD Manual. Make sure all applications are added to the waiting list and processed in a timely manner Ensure EIV and TRACS are utilized according to HUD protocol Write work orders immediately and process them for the maintenance department Assist management on required paperwork for new move-ins, move-outs, recertifications and other HUD required paperwork Collect rent and other payments on a daily basis and prepare for deposit Prepare computer reports periodically required by CRM Residential and file accordingly Assist residents with various local social services and other related agencies Assist Community Manager in court when required Assist Community Manager with newsletters and other marketing material Contribute to resident satisfaction and the achievement of property goals Requirements: High School diploma or equivalent education required Previous experience as an administrative assistant required Proficiency in Microsoft Office (Excel and PowerPoint in particular) Ability to work with a variety of people and make them feel comfortable quickly Must be able to multi-task Drivers license required and reliable transportation Ability to work any scheduled hours as well as additional hours needed to complete the job The position requires effective oral and written communication skills Strong customer service skills required Must have strong organizational and time management skills Part Time - M-F 9:30am-4:00pm About CRM Residential: CRM Residential is an award-winning full-service property management company which professionally manages 11,000+ apartments valued in excess of one billion. We are exclusively third-party so there is no conflict of interest between the properties that we manage for our clients and our own properties, because we do not own any properties. Our focus is dedicated to our clients. We are an equal opportunity employer and welcome applicants from all backgrounds to apply. If you have a passion for office work and a desire to work for a reputable company, we encourage you to apply for this exciting opportunity. Powered by JazzHR rm C3XNxaQJ
$19 hourly 27d ago
Part Time Administrative Assistant - Windtryst
CRM Residential 3.6
Belvidere, NJ jobs
CRM Residential has been a trusted name in the property management industry for over 46 years specializing in affordable housing. Our success story is a testament to the dedicated and talented individuals who have chosen to build their careers with us. We take great pride in our values, and we live and breathe them every day. Working at CRM Residential is so much more than a job, it is a career with purpose. No matter what department or level of the company you join, our mission is to provide a comfortable and reliable home environment for those who need it most and to provide excellent service to our customers. You will make a difference. Pay Rate: $19.00 per hour The Administrative Assistant at Bethel Gardens will receive general supervision, direction and guidance from the Community Manager. The Administrative Assistant will assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail and generally being a helpful and positive presence in the workplace. The Administrative Assistant must be professional, polite, and attentive while also being accurate. The Administrative Assistant should always be prepared and responsive, willing to meet each challenge directly, must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, the Administrative Assistant should have a genuine desire to meet the needs of others. This role will be responsible for but not limited to: Comply with established policies and procedures and not take any actions to such guidelines without authorized approval Handle telephone calls professionally and in a prompt manner. Ensure resident selection and orientation follows the HUD Manual and the Community Realty Management Occupancy Manual. Maintain and organize resident files according to the CRM Residential Occupancy Manual. Assist with leasing of vacant apartments Ensure all certifications and recertifications being conducted follow the HUD Manual Maintain the waiting list according to the HUD Manual. Make sure all applications are added to the waiting list and processed in a timely manner Ensure EIV and TRACS are utilized according to HUD protocol Write work orders immediately and process them for the maintenance department Assist management on required paperwork for new move-ins, move-outs, recertifications and other HUD required paperwork Collect rent and other payments on a daily basis and prepare for deposit Prepare computer reports periodically required by CRM Residential and file accordingly Assist residents with various local social services and other related agencies Assist Community Manager in court when required Assist Community Manager with newsletters and other marketing material Contribute to resident satisfaction and the achievement of property goals Requirements: High School diploma or equivalent education required Previous experience as an administrative assistant required Proficiency in Microsoft Office (Excel and PowerPoint in particular) Ability to work with a variety of people and make them feel comfortable quickly Must be able to multi-task Drivers license required and reliable transportation Ability to work any scheduled hours as well as additional hours needed to complete the job The position requires effective oral and written communication skills Strong customer service skills required Must have strong organizational and time management skills Part Time - M-F 9:30am-4:00pm About CRM Residential: CRM Residential is an award-winning full-service property management company which professionally manages 11,000+ apartments valued in excess of one billion. We are exclusively third-party so there is no conflict of interest between the properties that we manage for our clients and our own properties, because we do not own any properties. Our focus is dedicated to our clients. We are an equal opportunity employer and welcome applicants from all backgrounds to apply. If you have a passion for office work and a desire to work for a reputable company, we encourage you to apply for this exciting opportunity.
$19 hourly Auto-Apply 56d ago
Administrative Assistant - Part Time
CRM Residential 3.6
Belvidere, NJ jobs
Part-time Description Job Title: Part-Time Administrative Assistant Job Type: Part-Time ( P/T 5 days a week 9:30 to 4pm ½ lunch total of 30 hours per week) Salary: $19.00 per hour (based on experience) We are seeking a highly organized and detail-oriented Administrative Assistant to join our team on a part-time basis. The successful candidate will be responsible for providing administrative support to our team and ensuring the smooth running of our office. Responsibilities: - Answering and directing phone calls - Responding to emails and managing correspondence - Scheduling appointments and meetings - Maintaining office files and records - Performing data entry and other administrative tasks as required Requirements: - High school diploma or equivalent - Proven experience as an administrative assistant or in a similar role - Excellent communication and interpersonal skills - Strong organizational and time-management skills - Proficient in Microsoft Office Suite - Ability to work independently and as part of a team If you are a self-starter with a positive attitude and a passion for organization, we encourage you to apply for this exciting opportunity. We offer a competitive salary and a supportive work environment. Salary Description $19.00/hr
$19 hourly 56d ago
Administrative Assistant (Rockland Street Elderly Housing)
Winncompanies 4.0
Boston, MA jobs
WinnCompanies is looking for an Administrative Assistant to join our team at Mission Main Apartments, a 535-unit affordable housing and market community located in Boston, MA. In this role, you will assist with daily administrative procedures and special projects. You will also specialize in handling front-office customer service and communication with residents via phone, email, and in-person. You will also be performing essential administrative tasks like processing work orders, managing files, collecting payments, and maintaining office efficiency by monitoring inventory and ordering supplies. A key part of the communication involves using Knock to track and manage all property inquiries. Please note that the schedule for this position is: Monday through Friday, from 8:30AM to 5:00PM. Additionally, this position offers a pay range of $19.10 - $23.14 per hour, based on experience. Responsibilities Provide office support, including: maintaining files, ordering office supplies, handling incoming and outgoing mail, and facilitating overnight shipping. Assist department operations, including: create department check requests, file paid invoices, prepare organizational charts and presentations, book meetings, and set up conference rooms. Update property management team on existing or potential problems. Provide backup for receptionist and special projects as needed. Requirements High school diploma or GED equivalent. Less than 1 year of relevant work experience in property management or a similar customer service role. Excellent organizational and recordkeeping skills. Outstanding customer service skills including de-escalation and conflict resolution. Superb attention to detail. Ability to exercise good judgment and apply initiative. Ability to plan, organize, and prioritize work. Preferred Qualifications Experience in property management industry. Ability to speak and read/write in Spanish. Proficiency with Microsoft Office applications.
$19.1-23.1 hourly 5d ago
Administrative Assistant (7th Avenue)
Winncompanies 4.0
Los Angeles, CA jobs
WinnCompanies is searching for an Administrative Assistant to join our team at 7th Avenue Village, a 144-unit PSH-affordable housing community located in Los Angeles, CA. In this role, you will provide support to designated department with daily administrative procedures and special projects. The ideal candidate will also handle front desk phones and in coming traffic of residents and perspective residents. Please note that the pay range for this position is $20.00-$21.00 per hour dependent on experience. Please note that the hours for this role will be from 8pm to 5am. Responsibilities: Provide office support, including: maintaining files, ordering office supplies, handling incoming and outgoing mail, and assisting with overnight shipping. Support team members with accurate, timely expense reports and detailed travel arrangements. Handle mail distribution and assist with document preparation (scanning, emailing, copying, etc.) Manage building access, employee badges, and onboarding support for new team members (both in-office and remote). Obtain work orders from residents and documenting the work orders appropriately. Assist with department operations, including: creating department check requests, filing paid invoices, preparing organizational charts and presentations, booking meetings and setting up conference rooms. Greet visitors, answer phones, and make sure everyone who walks through our doors feels welcome. Complete special projects as needed. Requirements: Less than 1 year of relevant work experience. Basic familiarity with computer systems and web-based applications. Strong organizational and multitasking skills. Excellent written and verbal communication skills. Experience with travel coordination and expense reporting. A welcoming, can-do attitude and a professional presence. Preferred Qualifications: High school diploma or GED equivalent. Proficiency with Microsoft Office Suite (ex. Excel, Word, Outlook, PowerPoint, etc.).
$20-21 hourly 9d ago
Administrative Assistant (Caroline Hedger Apartments)
Winncompanies 4.0
Chicago, IL jobs
WinnCompanies is searching for an Administrative Assistant to join our team at Caroline Hedger Apartments, a 449-unit senior housing and RAD property located in Chicago, IL. In this role, you will provide support to designated department with daily administrative procedures and special projects. The ideal candidate will also handle front desk phones and in coming traffic of residents and perspective residents. Please note that the pay range for this position is $17.00-$20.00 per hour dependent on experience. Additionally, the selected candidate will adhere to the following work schedule: Monday through Friday, from 8:00AM to 5:00PM. Responsibilities Provide office support, including: maintaining files, ordering office supplies, handling incoming and outgoing mail, and assisting with overnight shipping. Handle mail distribution and assist with document preparation (scanning, emailing, copying, etc.) Obtain work orders from residents and documenting the work orders appropriately. Assist with collecting documentation from residents for recertifications. Assist with department operations, including: creating department check requests, filing paid invoices, preparing organizational charts and presentations, booking meetings and setting up conference rooms. Greet visitors, answer phones, and make sure everyone who walks through our doors feels welcome. Complete special projects as needed. Requirements Less than 1 year of relevant work experience. Basic familiarity with computer systems and web-based applications. Strong organizational and multitasking skills. Excellent written and verbal communication skills. A welcoming, can-do attitude and a professional presence. Preferred Qualifications High school diploma or GED equivalent. Proficiency with Microsoft Office Suite (ex. Excel, Word, Outlook, PowerPoint, etc.). Bilingual in English and Hindi/Urdu, Russian or Polish is a plus. Prior knowledge of HUD regulations.
$17-20 hourly 19d ago
Administrative Assistant
Ssi 4.7
Kansas City, MO jobs
This position is responsible for performing general administrative, office support to a specific department within the company. Duties may include: Answer phones and direct calls; Read and sort incoming mail; Collect bills/invoices; Type memos, correspondence, reports, and other documents; Make travel arrangements; Prepare outgoing mailings and labels, including emails and faxes; Organize and maintain filing system; Coordinate client or vendor lunches, including set-up and clean-up; Reserve conference rooms; Coordinate with internal support departments; Order and maintain supplies; Arrange equipment maintenance or set-up; Keep the department calendar and roster; Occasional project assistance for managers; Assist in Power point presentations; Utilize Access to store and retrieve data; Help coordinate clerical needs of special projects; Complete weekly timecards; Make copies of printed material. Additional duties as assigned by supervisor to assist in the overall success of the group and company. Qualifications High School Diploma or equivalent. Minimum two years office/clerical experience. Must be proficient in Microsoft Word and Excel, familiarity with other Microsoft office applications is desirable. Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks. Some college coursework preferred. Additional Information All your information will be kept confidential according to EEO guidelines.
$27k-35k yearly est. 1d ago