How to hire a wellness program coordinator

How to hire a wellness program coordinator, step by step

Here's a step-by-step wellness program coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a wellness program coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new wellness program coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring a wellness program coordinator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a wellness program coordinator to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a wellness program coordinator that fits the bill.

   Here's a comparison of wellness program coordinator salaries for various roles:

   Type of Wellness Program Coordinator	Description	Hourly rate
   Wellness Program Coordinator		$13-31
   Wellness Internship	Wellness Interns are students who grabbed the opportunity to take on-the-job training in a company. They are usually studying science and health-related courses, or even psychology courses... Show more	$12-32
   Coordinator	Coordinators are responsible for liaising between the department they are assigned to and any other external party. They oversee projects or agreements... Show more	$12-29

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Wellness Programs
   • Health Promotion
   • Health Education
   • Social Work
   • Health Fairs
   • Community Resources
   • Educational Programs
   • Fitness Classes
   • Data Collection
   • Wellness Events
   • Disease Prevention
   • Promotional Materials
   • Community Outreach
   • Event Planning

   Check all skills

   Responsibilities:

   • Achieve high success rates for behavioral change programs: weigh loss, diabetes management.
   • Manage overall time off processing and reporting as it relates to FMLA and disability programs.
   • Facilitate yoga, personal finance, and stress reduction classes.
   • Direct yoga program contractor s schedule, facility use, and promotional efforts.
   • Develop and grow community health, diabetes prevention, employee wellness and other wellness initiatives and programs.
   • Provide patients with individualize, effective strategies for care by determining their physical capabilities and implementing the appropriate programs.

3. Make a budget

   Including a salary range in your wellness program coordinator job description is one of the best ways to attract top talent. A wellness program coordinator can vary based on:

   • Location. For example, wellness program coordinators' average salary in kansas is 38% less than in alaska.
   • Seniority. Entry-level wellness program coordinators 55% less than senior-level wellness program coordinators.
   • Certifications. A wellness program coordinator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a wellness program coordinator's salary.

   Average wellness program coordinator salary

   $43,954yearly

   $21.13 hourly rate

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   Entry-level wellness program coordinator salary

   $29,000 yearly salary

   Updated December 20, 2025

4. Writing a wellness program coordinator job description

   A wellness program coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a wellness program coordinator job description:

   Wellness program coordinator job description example

   Job DescriptionJob Summary: Provides coaching, supervision, and casework services to clients in a Group Home while managing all aspects of the program within the home.
   Supervisory Responsibilities: Trains new Child Wellness Coaches and Coordinators in accordance with VQ, state, and federal requirements. Provides coaching and supervision of clients in individual and group settings as part of a multidisciplinary team to achieve treatment goals. Provides supportive individualized coaching and training in daily living skills such as personal hygiene, nutrition, budgeting, and food preparation and purchase. Additionally, actively supporting the member in planning and achieving their treatment plan goals.
   
   Duties/Responsibilities: Responsible for overall compliance of the program while adhering to licensing standards, contract, TI Model, and VisionQuest policies and procedures. Ensure all shifts are covered and and all staff ratios are adhered to (this may include covering a shift for a coach or coordinator). Being available after hours for if staff need assistance with incidents, crisis episodes or staff shortages. Presents clear, informative, accurate, and prompt observations (written and verbal) including documentation of member participation and other relevant information as primarily assessed through member report and/or observation. Must maintain member records according to established policies and procedures. Conducts and participates in audits. Serves as liaison between member’s team, stakeholders, and VisionQuest. Maintains professionalism in all interactions and documentation. Provides supervision, direction, and support to all wellness coaches and clients. Intervenes in crisis situations and demonstrates ability to provide individualized crisis management through appropriate de-escalation techniques. Observes and reports health safety functions including medication related issues, fire safety and emergency response, infection control, and any other incidents outlined in the policies and procedures that may risk the safety of our members. Maintains accountability of the members and Wellness Coach to our program structure and scheduled activities. This may include providing collaborative leadership and role-modeling. Completes all necessary documentation for members during their residence, this may include development of individualized treatment plan, intake and discharge documentation, and any other documentation required by the agency, state, and federal policies. Transports clients in agency vehicles as necessary. Wellness Coach may be asked to utilize their own personal vehicle, if approved according to the company’s transportation policy. Attends and participates in in-service training and Wellness Coach meetings. Will assist in orientation, training and evaluation of new and current Wellness Coach Ensures that all equipment and vehicles are being maintained. This may include general upkeep of equipment and vehicle. An individual may qualify for the position if the individual is able to “perform safely” the essential functions of the position with or without a reasonable accommodation. “Perform safely” means to perform without causing a direct threat to the health or safety of the individual or others that cannot be eliminated by reasonable accommodation, as defined by 42 U.S.C. #12111(b) and the EEOC’s regulations, 29 C.F.R #1630.2(r). Performs related duties as assigned.
   Required Skills/Abilities: Demonstrates working knowledge of communication skills used to foster positive growth including active listening skills. Possesses knowledge of contemporary influences on adolescents including social stressors and group cultures. Possesses basic knowledge of the behavioral attributes of mental health disorders that children and adolescents may be diagnosed. Possesses basic knowledge of psychotropic medications prescribed for children and adolescents. Demonstrates skill in the development of individualized productive relationships with members and staff. Demonstrates basic writing skills including legible handwriting, correct spelling and grammar. Demonstrates the ability to evaluate members and assist in the achievement of their treatment goals. Demonstrates the ability to provide appropriate crisis and emergency response.
   Education and Experience: High school diploma or general education diploma (GED) Must be at least 21 years of age Requires eligibility to drive and require applicants have a good driving record. Must provide a 5 year driving record Fingerprint clearance required Physical Exam, TB Test and drug screening One year childcare experience
   Physical Requirements: Prolonged periods of standing, sitting and supervision Must be able to lift up to 15 pounds. Able to travel as needed. Must be able to obtain First Aid Certification (CPR) and fingerprint clearance Availability to work evenings, weekends, and holidays
   
   VQ Expectations: Company Mission - Knowledge of, and supports, the organization’s mission as primarily assessed through supervisory review/observations. Confidentiality - Maintains confidentiality in accordance with established policies and procedures and complies with HIPAA guidelines as primarily assessed through supervisory review/observations and incident reporting. Mandatory Reporting - Demonstrates knowledge of applicable regulatory requirements governing mandated child abuse/neglect reporting requirements. Reports any suspected abuse or neglect as required by law as primarily assessed through supervisory review/observations and incident reporting. Code of Conduct - Demonstrates respect for members, family, guests, and colleagues in accordance with established policies and procedures. Maintains attendance record and is punctual in all aspects of the company schedules. Adheres to the dress code and maintains professionalism in all affairs. This will be primarily assessed through supervisory review/observations. Collaborative Teamwork - Interacts and communicates with fellow employees in a manner that promotes a harmonious and cooperative working environment as primarily assessed through supervisory review/observations. Problem Solving - Communicates information, including the identification and communication of problems/issues with appropriate team and management staff in a timely manner, and positively engages in effective problem-solving, as primarily assessed through supervisory review/observations. Boundaries - Maintains appropriate boundaries in all interactions with members and staff in accordance to established policies and procedures as assessed through supervisory review/observations. Flexibility and Openness - Demonstrates openness to supervision and flexibility to incorporate other points of view in order to improve performance as assessed through supervisory review/observations. Self-Care - Demonstrates knowledge and integration of personal self-care including the development of an individualized self-care plan as assessed through supervisory review/observations. Cultural Diversity - Demonstrates awareness and sensitivity to diversity issues and recognizes triggers, biases, beliefs, and does not allow them to interfere with care, service delivery and job performance as assessed through supervisory review/observations. Policies and Procedures - Knowledge of, administers and adheres to all company policies and procedures and state regulations for staff and members as assessed through supervisory review/observations.
   Additional Information:
   Benefits: Medical, Dental, Vision, 401K, STD, 13 Days of PTO plus 40 Hours of AZ Sick time for first year of employment.
   
   VQ is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

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5. Post your job

   To find wellness program coordinators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any wellness program coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level wellness program coordinators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your wellness program coordinator job on Zippia to find and recruit wellness program coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with wellness program coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new wellness program coordinator

   Once you've selected the best wellness program coordinator candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new wellness program coordinator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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