Administrative Assistant jobs at Werner Enterprises - 473 jobs

About Us Advanced Structural Technologies (AST) is a leading manufacturer specializing in forged, flow-formed, and machined products for the aerospace, defense, and automotive industries. With over 25 years of experience, AST has built a strong reputation for precision engineering, innovation, and high-quality manufacturing. Located in Oxnard, California, AST operates out of a cutting-edge facility spanning over 250,000 sq. ft., including our newest expansion completed in 2024. AST employs approximately 165 skilled professionals across multi-shift operations, ensuring efficiency, precision, and timely delivery for mission-critical industries. Position Overview We are seeking a Production Assistant to support manufacturing operations by coordinating work orders, documentation, and production data. This role plays a key part in ensuring smooth workflow between departments, maintaining accurate records, and assisting in production reporting. The ideal candidate will have experience in a manufacturing environment, strong attention to detail, and the ability to communicate effectively across teams. Key Responsibilities Create and release production and related work orders for the shop. Ensure work order packages are properly distributed to the correct departments. Collect, review, and file closed work order packages and related production information. Examine documents for completeness and accuracy, ensuring consistency in production data. Work closely with engineering and document originators to resolve discrepancies and compile required changes. Update computerized or manual control records and notify affected departments of changes. Generate and maintain production reports as needed to track progress and efficiency. Assist with general administrative tasks to support production scheduling and coordination. Qualifications Minimum of 3 years of relevant work experience, preferably in a manufacturing environment. Strong written and verbal communication skills to effectively collaborate across departments. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Strong attention to detail with the ability to verify and maintain accurate records. Ability to work efficiently in a fast-paced production environment. Strong organizational and time management skills to handle multiple tasks simultaneously. Why Join AST? At AST, we believe in fostering a work environment where employees can thrive both personally and professionally. We offer a competitive benefits package, including: Medical, Dental, and Vision Insurance 401(k) Savings Plan Company-Sponsored Life Insurance Short-term and Long-term Disability Coverage Paid Holidays Paid Vacation and Sick Leave Job Type & Pay Job Type: Full-Time, In-Person Pay Range: $22 - $32 per hour (commensurate with experience) Hours & Schedule Schedule: Monday - Friday (8-hour shift) Expected Hours: 40 hours per week (plus overtime as needed) If you are a detail-oriented Production Assistant with experience in manufacturing operations and document management, we encourage you to apply. AST is committed to maintaining a fair and respectful workplace for all employees.

Who We Are: Capelli Sport is a global multi-sports brand based in New York City, specializing in team sports. With a strong club community reaching all corners of the world, we empower and unite people from amateur, to youth and pro clubs. Our goal is to build equal and diverse playing fields where everyone can be themselves, live up to their full potential, and enjoy safe experiences. Our passion for creating products from lifestyle apparel to footwear and performance match kits enables athletes and teams to maximize their success on the field and beyond. Capelli Sport supports all athletes through a unique global sports ecosystem with a focus on service excellence. With years of knowhow on our side, we always deliver an exceptional customer experience. By players, for players, Capelli Sport is deeply rooted in sports culture. What We Are Looking For: We are looking for an experienced and flexible Executive Assistant to work directly with and support our Chief of Staff in our New York office. The overall aim of this role is to support our Chief of Staff with administrative tasks including scheduling, expense tracking, etc. The ideal candidate will be serious about having a career, not just a job. Responsibilities Provide professional secretarial and general administrative support to the Chief of Staff and assist daily work including but not limited to: calendar management, key records and filing system, expense claims, office maintenance; documentations, training, procedures Make phone calls and arrange appointment for executives at the company Day-to-day schedule management, arrange meetings, prepare meeting materials in advance make meeting minutes if needed Translates documents/contracts and interpret for meetings if required from time to time; Help on daily management as needed/coordinating with employees in different regions/ looking for candidates / office maintenance/other personal support if needed Build and update executives at the company contact database to capture relevant information on important contacts for executives at the company Other temporary assignment from the Chief of Staff Requirements Minimum 5 years relevant working experience. Principle driven and act discreetly in managing confidential and sensitive information and uphold high ethical standard Good communication skills and stakeholder engagement manner with internal and external customers and employees at all levels Highly organized and meticulous, with an eye for details Systematically database management skills Enthusiastic with a drive to work in a flexible, fast-paced work environment Knowledgeable in Microsoft Word and Excel. SAP will be a plus but not necessary If you are interested in this position, please email your resume to ****************************** to be considered. Capelli Sport is an Equal Opportunity Employer. We do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, ancestry, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, religion, retaliation, parental status, military service, or other non-merit factor. Job Type: Full-time Pay: $75,000.00 - $90,000.00 per year Benefits: 401(k) Dental insurance Health insurance Paid time off Schedule: 8 hour shift Work Location: In person

Worldnet Solutions Inc. is a trusted business technology partner based in St. Louis, MO. We specialize in providing cost-effective, customized technology solutions with a strong focus on long-term relationships and exceptional customer care. Our team is committed to helping businesses thrive through reliable IT support and personalized service. About the Role We're seeking a highly organized, proactive Administrative Assistant to support an executive with account management coordination and pre-sales support for customers. This role is ideal for someone who thrives on managing details, communicating clearly with customers, and ensuring priorities move forward in a fast-paced environment. You'll help ensure customer requests are handled promptly, information is tracked accurately, and the executive's workflow stays focused and efficient. Key Responsibilities Executive & Administrative Support Manage calendar scheduling, meetings, and reminders Prepare agendas, capture notes, and coordinate follow-ups for internal and customer meetings Draft professional emails and customer communications as needed Maintain organized digital files, contacts, and documentation Account Management Support (Coordination) Assist with tracking customer accounts, requests, renewals, and key dates Maintain and update CRM/account records (e.g., contacts, activity notes, next steps) Coordinate handoffs and follow-ups between the executive and internal teams Track action items to ensure commitments are documented and completed on time Pre-Sales & Customer Support Respond to inbound customer inquiries (or route appropriately) and ensure timely follow-up Help gather requirements and compile materials for proposals, quotes, and presentations Coordinate demos, discovery calls, and pre-sales documentation Track open opportunities, next steps, and status updates to keep the pipeline moving Qualifications Strong written and verbal communication skills with a professional customer-facing tone High attention to detail and ability to manage multiple priorities Comfort working with confidential information and supporting senior leadership Tech-savvy and able to learn new systems quickly Benefits: Dental insurance Health insurance Paid time off Retirement plan Schedule: Monday to Friday Employment Type Full-time

CPC Logistics, the nation's leader in providing truck drivers for private fleets has an immediate opening for an Administrative Assistant in Jupiter,FL. This position reports directly to the Regional Manager. The Schedule is Monday thru Friday, 8 am -5 pm. Responsibilities include: Daily interaction and proper communication with employees and management alike. Personnel functions which relate to driver qualification and personnel files. Professional phone etiquette, answering phones. Qualified candidates will: Have 2+ years of administrative experience in Transportation. Be familiar with Microsoft Office programs. Have a focus on customer service. Be able to work in a fast-paced environment. Bilingual is an A plus but not required. Must be a self-starter and able to work independently as the Manager travels frequently. We Offer: Up to $22/hr. depending on experience, 40 hours per week, paid bi-weekly! Medical, Dental, and Life Insurance benefits after 30 days! 401(k) with company match! 2 Personal Holidays after 6 months Paid vacation after 1 year PLEASE DO NOT CALL. The Hiring Manager for this position will be reviewing resumes and completed applications only. Please apply by submitting your resume. CPC Logistics, Inc. is an Equal Opportunity Employer that fully supports diversity in the workplace. Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Experience: DOT (Department of Transportation) regulations: 2 years (Required) Ability to Commute: Jupiter, FL 33478 (Required) Ability to Relocate: Jupiter, FL 33478: Relocate before starting work (Required) Work Location: In person

Looking Glass Insurance Services is an aviation insurance brokerage based in San Diego, CA, dedicated to delivering sophisticated solutions for complex aviation operations. We're a passionate team that values humility, accountability, and getting the job done right. We're looking for someone who shares that mindset, complements our culture, and is ready to grow with us - no aviation or insurance experience needed. The Account Assistant will support the team in daily operations. The ideal candidate is service-oriented, eager to learn, organized, and brings a helpful, roll-up-your-sleeves attitude to everything they do. (Please note, this role is fully onsite in San Diego five days a week.) Responsibilities Assist producers in managing records, preparing reports and drafting correspondence ensuring accurate and timely service Assisting with renewal processes, preparing submissions, proposals, and confirmations Coordinate and schedule meetings, appointments, and travel arrangements for team members Plan onsite and offsite events, responsible for agenda planning, coordination of attendees, and trip files Qualifications Minimum of 1 year of experience in administrative assistant or related role Highly proficient in Microsoft Excel Strong organizational and multitasking abilities with excellent attention to detail Excellent communication and interpersonal skills Ability to work independently and take initiative to solve problems Bachelor's degree in Risk Management and Insurance, Finance, Accounting, or related field Benefits Healthcare, vision, dental, disability, and life 100% employer funded for employee Full-time salaried position Paid Time Off

Data entry Coordinator Reports To : Warehouse Supervisor Schedule: Night Shift Monday - Friday Preferred Qualifications: Education: High School Diploma or equivalent Experience: At least two years' experience Languages: English-both written and verbally and/or Bilingual (Spanish). Skills: Detailed Oriented Ability to communicate in English-both written and verbally Great organization skills Licenses, software, etc.: Microsoft Office, Advanced Data Entry Skills Duties and Responsibilities: Receives, prints, and distributes load guides. Updates and distributes load guides “in priority” on the daily basis. If needed assist in pulling cargo and loading to meet goals of the day. Becomes very knowledgeable of GDZ to build the load guides in loading department. Communicates well with other departments via radio, email, teams, and phone. Provides and assigns unit numbers and seal numbers for equipment. Reports short shipments/damages in a timely/efficient manner. Reports deck cargo according to the procedures. Communicates efficiently with Supervisor on the needs of equipment, and accessorial supplies. Verifies all cargo is scanned in each stuffing ticket (load guide). Provides necessary documents for drivers to shuttle OTR and creates equipment labels. Follows the Task database completing all required work as per priority sailings ensures they are closed when completed. Maintains strict control of seals. Supports the maintenance of the warehouse hygiene/sanitation and infrastructure. Continuous Hazmat responsibilities (Hazmat segregation in warehouse/loading placarding containers) and scanning protocols enforcement. Performs other duties as needed.

Purchasing Administrative Assistant, $19 hr Full-Time, Monday - Friday, 8am - 5pm Earn 1 week of vacation after 90 days of employment and enjoy an excellent benefits package that includes our very own employee resorts Click here to learn more about our employee resorts R+L Carriers - Women in Trucking Company Culture R+L Carriers is seeking a highly organized, detail-oriented Administrative Assistant to work with our Purchasing team in our Wilmington, OH Service Center. The chosen candidate will provide a variety of executive administrative functions to support the department in a professional and timely manner, which includes but is not limited to the following: Phone coverage - answer and direct all incoming phone calls Heavy Calendaring; coordinate meetings Create or edit documents using Microsoft Office applications Filing, photocopying, typing, sorting mail and ordering supplies Provide support on phone coverage and other daily activities for other administrative assistants as needed Deal professionally with highly confidential material and information at all times Be a proactive and visible role model to other administrative staff Escalate issues as needed to ensure timely response Consistent display of energy, enthusiasm, optimism, and positive attitude BASIC QUALIFICATIONS: 2+ years - providing executive administrative support in a fast-paced corporate setting Proficiency in Microsoft Office Suite. PREFERRED QUALIFICATIONS: Ability to work independently with minimal direction and accept ownership of tasks; Ability to effectively manage multiple competing priorities and perform all other duties as assigned; Demonstrate expertise in Microsoft Office to include: Excel, PowerPoint, Outlook, and MS Word; Must be able to design presentations as well as create them; Demonstrate accuracy and attention to detail; Ability to maintain, at all times, the highest level of confidentiality; Ability to deal with people and situations diplomatically and professionally; Ability to communicate clearly and effectively both orally and written combined with the ability to work effectively in a team environment; Highly dependable with ability and willingness to work overtime as required; Ability to demonstrate flexibility and patience; Ability to adapt to and initiate change Benefits:R+L Carriers offers an excellent compensation and comprehensive benefits package that includes Medical/Dental/Vision Insurance, 401(k) Retirement Plan with company matching contributions, Paid Vacation & Holidays, and vacation lodging at our exclusive employee resorts in Daytona Beach, FL, Big Bear Lake, CA, Pigeon Forge, TN, and Ocean Isle Beach, NC. About Us: R+L Carriers is a family owned, privately held transportation company founded in 1965. Our business caters to the transportation and distribution industry and is designed to provide customers with superior service through efficient administration and innovative thinking. The Company prides itself in treating our employees and customers with respect and honesty. We believe each employee contributes directly to the Company's growth and success. There are many other transportation companies capable of picking up and delivering freight. However, we believed our customers select us because of the efforts of our employees. R+L Carriers Shared Services, LLC (“R+L Carriers”) and its subsidiary companies will provide equal employment opportunities to all applicants without regard to an applicant's race, color, religion, sex, sexual orientation, gender, gender identity or expression, genetic information, national origin, age, veteran status, disability, or any other status protected by federal or state law. R+L Carriers will provide reasonable accommodations to allow an applicant to participate in the hiring process (e.g., accommodations for a test or job interview) if so requested. When completing this application, you may exclude information that would disclose or otherwise reference your race, religion, age, sex, genetic, veteran status, disability or any other status protected by federal or state law. This application is considered current for ninety (90) days only. At the end of this period, if you are still interested in employment, it will be necessary for you to reapply by completing a new application.

Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more. Why Rosendin? Committed. Innovative. Engaged. If you're looking to take career to the next level and work with some of the best and brightest in the industry, we want to hear from you. We are an organization built on integrity. We have a culture that empowers people, embraces diversity, and inspires everyone to do their best. Rosendin is one of the largest electrical contractors in the United States employing over 7,000 people. We are the largest EMPLOYEE-OWNED company in the industry which means you will be a company owner too and have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success which means you benefit tremendously. YOUR NEXT OPPORTUNITY: The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments as assigned. This position will provide general assistance to all levels of staff. WHAT YOU'LL DO: Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.). Provide prompt and professional service to all internal and external clients. Prepares and distributes internal communications and serves as a central clearing position for general information. Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc. Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed. Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary. Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff. Maintain supervisor's calendar, schedule meetings and conference rooms for Department. Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time. Provide support by photocopying, filing, and sending faxes as needed. Pulls and put files to dead storage as required. The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit. WHAT YOU BRING TO US: Associate degree in Business Administration or related discipline Minimum 2 years' experience in office administrative work Can be a combination of education, training, and relevant experience WHAT YOU'LL NEED TO BE SUCCESSFUL: Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills favored Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred Prioritize and manage multiple tasks, changing priorities as necessary Work under pressure and adapt to changing requirements with a positive attitude Oral and written communication skills as required for the position Self-motivated, proactive and an effective team player Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others TRAVEL: 0 % WORKING CONDITIONS: General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning. Noise level is typically low to medium. Occasional lifting of up to 30 lbs. We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law. YOU Matter - Our Benefits ESOP - Employee Stock Ownership 401k Annual bonus program based upon performance, profitability, and achievement 17 PTO days per year plus 10 paid holidays Medical, Dental, Vision Insurance Term Life, AD&D Insurance, and Voluntary Life Insurance Disability Income Protection Insurance Pre-tax Flexible Spending Plans (Health and Dependent Care) Charitable Giving Match with our Rosendin Foundation Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business…and your career. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

The Administrative Assistant (Collateral Duty Clerk) enhances readiness and supports the sustainability of AMSA and ECS operations. This position does not perform maintenance duties but is responsible for controlling, tracking acquisitions, inventory, use, handling, disposition, reporting, and coordinating shop training for multiple compliance programs. These include the Hazardous Material Management Program (DA PAM 710-1) and the Environmental Protection and Enhancement Program (AR 200-1). The Administrative Assistant (Collateral Duty Clerk) must be HAZMAT (AMMO-62) qualified to certify the transportation of hazardous materials in accordance with 49 CFR Part 172, Subpart H (172.704), DOD 4500.9R Chapter 204, and AFMAN 24-204(1). Additional responsibilities include supporting the Safety and Occupational Health Program (AR 385-10, DA PAM 385-1), Safety of Use Messages (SOUM, AR 750-6), the Army Driver and Operator Standardization Program (AR 600-55), Army Modification Program (AR 750-10), Depot Overhaul (USARC Reg 750-1), Corrosion Prevention and Control Program (AR 750-59), Test, Measurement, and Diagnostic Equipment (TMDE) Program (AR 750-43), Army Warranty Program (AR 700-139), Army Oil Analysis Program (AOAP, AR 750-43), and the Shop Library. Performs all other position -related duties and assigned or requested. Minimum Requirements High school diploma or equivalent. Knowledge of U.S. Army procedures and logistics information systems. Strong customer service skills. Ability to perform various production control activities including gathering and filing records, reporting on use of materials, monitoring customer requests. Strong communication skills, both verbal and written. Must be familiar with test measure and diagnostic equipment (TMDE), safety of use messages (SOUMs), and modified work orders (MWOs) Must be able to walk and stand on level and/or inclined surfaces for extended periods throughout the day. Must be able to crouch, crawl, grasp or handle objects, use finger dexterity, bend elbow/knee and reach above/below shoulders. Must be able to type using a standard keyboard to communicate through e-mail and various software applications. Must be able to lift/push/pull minimum of 50 pounds. Must be able to work in a shop where the environment is drafty, noisy, and dirty. May be exposed to extreme noise from operating equipment. Commercial driver's licenses (CDL) preferred. Must be a US Citizen or able to work in the US. Assist with fostering a cooperative and positive work atmosphere. PD Systems is an equal opportunity employer and prohibits discrimination and harassment of any kind. Employment decisions at PD Systems are based on business needs, job requirements, and individual qualifications, without regard to race, religion, color, national origin, age, gender, sexual orientation, gender identity, marital status, disability, protected veteran status, or any other basis protected by applicable federal, state or local law.

We are seeking an administrative assistant to join our fast-growing, highly congenial workplace. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships. PD Systems is a nationwide company that provides contracted services to the United States Government, specifically in power distribution, transportation, and vehicle and facilities maintenance. Required Duties: Provides administrative support to ensure efficient office operations. Maintains physical and digital filing systems. Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors. Responds to emails and other digital queries and correspondence in a timely manner. Manages calendars for senior staff, including making travel arrangements. An expert at Microsoft Office 365(Excell/Word/PPT) Drafts and edits letters, reports, and other documents. Inputs and updates information in databases and spreadsheets. Prepares meeting agendas and takes meeting minutes. Coordinates logistics for meetings, including room setup and catering. Uses Adobe to create and manipulate PDF documents. Operates and maintains office equipment, including printers, copiers, and fax machines. Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand. Research as requested and compiles and summarizes information for reports or presentations. Works closely with other administrative staff and supports other colleagues as needed. Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations. Ensures that deadlines are met and adapts to changing priorities. Presents a positive and professional image for the organization. Other duties as assigned. PD Systems is an equal opportunity employer and prohibits discrimination and harassment of any kind. Employment decisions at PD Systems are based on business needs, job requirements, and individual qualifications, without regard to race, religion, color, national origin, age, gender, sexual orientation, gender identity, marital status, disability, protected veteran status, or any other basis protected by applicable federal, state or local law.

Hawaiian Ocean Transport (HOT) Inc., a subsidiary of Odyssey Logistics & Technology Corporation (OLT), is recruiting for a CDL Driver Class A for the domestic freight forwarding businesses of Hawaii. OLT is privately held and one of the top 100 US third-party logistics companies with operations across the US, Europe and Asia. Working out of our Hayward terminal, under general supervision the ideal candidate will assist in loading, pick-ups and deliveries of freight. The Administrative Assistant will be responsible for invoicing of freight bills to include accurate and timely entry into the FileMaker system, reviewing Bill of Ladings for accuracy and completeness. What We Offer: Medical Vision Dental Life Insurance Paid Holidays and Paid Time Off 401(k) Steady, year-round work Essential Duties and Responsibilities: Sunday- Thursday, which may include early morning and/or late evenings Essential Duties and Responsibilities: Professionally interact with internal and external customers Assign local dispatch and coordinate transfers Entry of all received freight bills into the customized software system Accurately enter proper freight destination and billing information for proper invoicing and delivery Capture OS&D, warehouse notations and correct any data entry information throughout multiple company programs Assist with scanning bills of lading into software system Other duties as assigned Qualifications: Ability to type minimum of (35) words per minute, 10 key and a high level of accuracy is required. Minimum of three years of customer service and administrative experience Proficient computer skills and in-depth knowledge of relevant software such as MS Outlook, Excel, and Word Knowledge of standard office administrative practices and procedures Knowledge of transportation and/or household goods industry helpful Willing and able to work with all personality types, with a professional, helpful manner Ability and desire to perform well in a fast-paced, fluid environment where tasks change quickly Have the ability to effectively communicate and present information and respond to questions from management, customers and the general public Must be able to communicate with a positive team mentality at all times, both written and verbal Ability to report in all areas of Warehouse and Administrative operations Adapt to new processes quickly and streamline current processes as necessary Analytical ability is desired Must be able to pass Pre-Employment drug screening and background check Language Skills: Employee must have the ability to read, write, interpret and analyze corporate memos, company procedures and government agency regulations. Have the ability to speak and understand the English language. Have the ability to effectively present information and respond to inquiries from managers, customers, coworkers and the general public. Must command excellent telephone etiquette. Reasoning Abilities: Employee must have the ability to solve practical problems and deal with a variety of variables in situations in a professional manner. Ability to interpret a variety of information and instructions in written, oral, diagram or schedule form. He/she must know how to communicate effectively for instruction and/or guidance verbally and in writing Certificates, Licenses: None required Physical Demands: The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Stand, walk, sit, stoop and reach with hands and arms. Prolonged periods of time entering data into the computer system. Multiple phone lines requiring assistance during work shift. Work Environment and Environmental Conditions: Time sensitive data entry requirements Low to moderate noise levels Warehouse environment, which is subject to safety guidelines, proper clothing and subject to diverse weather conditions.

Title: Administrative Assistant Experience: 0-2 years of total work experience in a similar role Education: Undergraduate degree from a leading college or university (please include GPA and standardized test scores on resume) Skills: Microsoft Office Suite Timing: Immediate Location: Greenwich Office Company Overview Kline Hill Partners (“Kline Hill”) invests in private equity funds, private equity-backed companies and other opportunistic transactions primarily by providing liquidity to existing investors via transaction sizes substantially smaller than are typical in the private equity secondary market. Kline Hill seeks to deliver superior risk-adjusted returns by focusing on what it considers to be the least efficient segments of the secondary market to build a broadly diversified portfolio of assets acquired at discounts to their intrinsic value. Kline Hill believes there is a substantial annual volume of these “small-deal secondary” transactions that is underserved by both large and small secondary funds. Kline Hill manages over $6.1 billion in assets across a range of investment vehicles and is currently investing out of its fifth fund series. Kline Hill strives to operate a best-in-class secondaries platform with an institutional approach in areas such as transaction sourcing, deal team staffing, due diligence, finance, operations, information technology, compliance, independent oversight, attention to culture and investor relations. Responsibilities The Administrative Assistant's responsibilities vary, but generally may include any of the following: Provide high-level support to members of the investment team, including but not limited to calendar management, inbox management, travel coordination, expense report submissions, and meeting preparation. Assist with internal/external event planning (as needed). Assist with the coordination of client due diligence meetings, investment annual meetings, and weekly staff meetings. Support management company accounting with allocating expenses in Concur. Manage confidential and sensitive information with discretion, ensuring privacy and security. Serve as a liaison between members of the investment team and other internal stakeholders, clients, and business partners (via drafting correspondence or other forms of communication). Proactively identify opportunities to improve office efficiency and brainstorm solutions. Take on special projects, research, and assisting with general operational or administrative needs as assigned. Work closely with other administrative professionals to provide back-up support and ensure seamless firm-wide administrative coverage. General day-to-day office management including answering phones, maintaining office equipment, greeting visitors, and distributing mail. Other duties as assigned. Job Skills and Abilities Proficient in Microsoft Office Suite Proficient in calendar management Exceptional attention to detail with strong follow-through Tech savvy and highly organized Self-starter that will thrive in an entrepreneurial and small team environment Strong and clear communication skills with a mature demeanor, both written and verbal. Proactive, adaptable, and solution oriented Flexible schedule Discrete and trustworthy

Join the Skyland Grain team today! With roots from one of our parent companies dating back to 1915, Skyland Grain, LLC is a grain farmers co-op providing producers with the supplies and services their operations need to succeed today and in the future. Visit our website at ******************** today to learn more! We offer competitive compensation and benefit packages! ABOUT THE POSITION The Location Administrative Assistant position is responsible for performing all necessary administrative functions and assists in the day-to-day operation of the assigned location. A description of the duties includes: Responsible for inbound/outbound grain tickets, and assist with inventory and any other office function as directed by management; Where applicable by location, will operate the scale; make grain settlements with special attention given to commodity, bushels, and price; and issuance of grain checks. Greets employees, members, and visitors in courteous manner when they enter the office; Files, types and performs other office support activities; Answers telephone in a professional manner and assists customers with sales, questions or complaints; Assists with accounts receivable and special projects, as necessary; Keeps work area neat and clean; Responsible for maintaining clean facilities, and complying with all state and federal regulations pertaining to a safe workplace, housekeeping, and all activities that require regulation compliance; Attends training and safety meetings; Provides excellent customer service by managing difficult or emotional situations; responding promptly to customer needs, resolving questions, complaints and concerns immediately and meeting commitments; Effectively communicates by verbal and written means with customers, employees and management; Maintains and promotes safety awareness; follows safety policies, procedures and reporting requirements; Present a clean and professional appearance; Employee is required to perform all other duties as directed by the supervisor. POSITION REQUIREMENTS High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. This position requires basic computer operation skills. Ability to work evenings and weekends as needed for seasonal demands. Able to frequently lift and /or move up to 25 pounds and occasionally lift and/or move over 50 pounds. Position will occasionally be exposed to outdoor weather conditions, noise and dust/fumes.

Job Title: Litigation Administrative Assistant Salary/Payrate: $65K-$98K annually bonus and AWESOME benefits!!! Work Environment: Hybrid - 1-day WFH day per week Term: Permanent / Fulltime Bachelor's degree required: No Referral Fee: AMS will pay $1K should the person you refer gets hired Job Description: Our client, an AmLaw 50 firm, is looking to hire a Litigation Administrative Assistant at their offices in San Diego, CA 92121. The position is on a full time, direct hire basis, will pay an annual salary of $65K-$98K, offers a comprehensive benefits package, is overtime eligible. The ideal candidate will possess experience in IP Litigation with knowledge of USPTO. The Litigation Administrative Assistant will provide complex and specialized secretarial and administrative support to attorneys and other timekeepers. Position responsibilities: Complete all document processing and correspondence assignments accurately and within timekeepers' stated timeframes Manage, organize, and maintain all documents and pleadings up to date in iManage and a shared M drive. Maintain attorney/paralegal calendar, including scheduling, coordinating meetings, and inputting all court related deadlines to team members Communicate with docket department for all litigation related deadlines Redline documents using Litera program Draft pleading and discovery documents to support timekeepers and case team which may include creating a master caption; drafting a shell notice; shell declaration; shell proposed order, and proof of service Arrange for court filings and service of documents; electronically file and serve documents required by state, Federal and local rules Arrange and coordinate with a vendor for Service of Process of new complaints and subpoenas Arrange and coordinate with a vendor to provide courtesy and/or chambers copies after a filing Handle Attorney Admissions to Various Courts (California, Washington State, NY, etc.) Coordinate and request court reporters and videographers for depositions and court hearings Assist with deposition exhibits preparation Assist, draft, and coordinate service of subpoenas Proofread documents Conduct basic legal research Assist with documents to DocuSign Handle all incoming telephone calls and placement of outgoing calls in a professional manner Maintain good client relationships for attorneys Enter time using Intapp daily Assist other team timekeepers, as needed Prepare New Business Forms for new and existing clients, conflict sheets and draft engagement and waiver letters Prepare and process invoices, expense reports, check requests, travel reimbursements, cell phone reimbursements and health club reimbursement forms, etc. in accordance with accounting guidelines Assist with requesting conference rooms for various client meetings and depositions Copy documents that are not appropriate to send to the Copy Center Make travel arrangements, adhering to the firm's Travel Policy Review, distribute and process prebills Coordinate internal procedures and compile backup materials for attorney/paralegal preparation of audit letter responses All other duties as assigned or required Skills and experience: Required: Proficiency in iManage, Litera, DocuSign, Intapp Available to work overtime, as required Proficiency in Microsoft Office Suite Keep abreast of court rules and procedures and understand legal terminology Previous litigation secretarial experience Preferred: Bachelor's degree IP litigation experience Proficiency in Salesforce, LiquidFiles, Egencia

Administrative Assistant Internship Build an Aviation Career You're Proud Of! StandardAero is excited to announce our Administrative Assistant Internship opportunity at our Business Aviation MRO facility in Houston, TX (IAH). As an Administrative Assistant Intern at StandardAero, you will gain hands-on industry experience, learn from experts, and collaborate with our teams to help raise the standard of excellence. We are seeking an Administrative Assistant Intern to support our Houston operations site with day-to-day general clerical and administrative work for our Administrative, Human Resources, and Quality departments. This is a 6-month paid internship, working on a part-time basis at 30 hours/week, Monday - Friday. What You'll Do: Work directly with our Human Resources Manager, Quality Manager, and General Manager/Vice President to assist in key project initiatives. Organization of physical and digital records management systems, including classification, storage, retrieval, archiving, and preparation for secure destruction of outdated documents. General data entry for various systems and projects. Provides administrative support for preparing presentations and populating reports. Digitization of personnel files to shared drive, ensuring accuracy, quality control and proper indexing Performs other related duties as required. Position Requirements: Must be currently enrolled pursuing a degree in Business Administration, Human Resources, or a related field at an accredited college or university. Minimum 1 year experience in a professional office environment. Proficiently skilled in the use of Microsoft Office, specifically Excel, PowerPoint, and Word. Must be authorized to work in the U.S. without sponsorship. Preferred Characteristics: Strong planning and organizational skills and ability to handle multiple tasks while maintaining attention to detail and a focus on delivery Ability to lift and carry up to 50 pounds unassisted (boxes of files). Ability to stand, squat, kneel, bend, and reach overhead as needed for filing and retrieval tasks. What We Offer: This internship provides a hands-on learning environment in a professional MRO setting, with opportunities to work directly with company leadership. Develop your professional and technical skills under the guidance of experienced professionals, preparing you for a successful career upon graduation. #LI-PD1

The Administrative Assistant supports daily operations within the Port Terminal Auto Logistics Processing division. This role provides administrative, clerical, and operational support to ensure efficient workflow, accurate documentation, compliance with port and customer requirements, and seamless coordination between terminal operations, logistics, HR, safety, and management teams. Essential Duties & Responsibilities Administrative & Clerical Support Manage incoming calls, emails, and visitor inquiries, and direct communication promptly and professionally. Prepare, maintain, and distribute operational documents, reports, spreadsheets, and daily logs. Assist with scheduling meetings, coordinating calendars, and preparing meeting materials. Maintain filing systems (electronic and hard copy) for operational, HR, and compliance records. Process invoices, purchase orders, and vendor documentation per company procedures. Operational Support - Auto Logistics Processing Assist with data entry for vehicle inventory, processing activities, damage documentation, and work orders. Update and maintain system records in accordance with customer and port authority requirements. Support coordination of inbound/outbound vehicle movements and trucking appointments. Track unit status (arrivals, inspections, detailing, accessorizing, shipping readiness). Assist with generating daily/weekly operational reports for leadership and customers. HR, Compliance & Safety Support Maintain employee attendance logs, training records, and compliance documentation. Assist with new-hire paperwork, ID badges, access cards, and onboarding coordination. Support safety initiatives, including incident reporting, SDS logs, and training sign-ins. Ensure confidentiality and compliance with company and port regulations. Customer, Vendor & Port Coordination Communicate professionally with port officials, trucking companies, inspectors, OEM representatives, and vendors. Assist with scheduling and coordinating operational services or vendor work on-site. Support customer service activities, including documentation, reporting, and issue resolution. Minimum Requirements: High School Diploma or equivalent required. Valid Driver's License - Required Must pass background check, drug screening, and physical examination Skills & Competencies: 2-3 years of administrative or operations support experience, auto processing, port, logistics, or automotive industry preferred. Strong organizational and time-management skills with attention to detail. Proficiency in MS Office Suite (Excel, Word, Outlook); experience with logistics or terminal systems is a plus. Ability to learn and adapt to fast-paced operational environments. Strong written and verbal communication skills. Ability to maintain confidentiality of sensitive data. Positive attitude, dependable, and able to work independently or as part of a team. Physical Demands/Work Environment: Ability to regularly stand, walk long distances, and talk and hear. Ability to frequently use hands and arms to grab, handle, feel, and reach. Ability to occasionally sit and stoop, kneel, crouch, climb, or crawl. Ability to occasionally climb ladders or stairs. Ability to regularly lift and move up to 50 pounds. You must wear the required safety PPE, Safety vest, hard hat, gloves, etc. Vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Working indoors and outdoors. Excessive heat or cold, extreme weather conditions, excessive humidity or dampness or chilling. Slippery and uneven walking surfaces. Work around machinery with moving parts. Work around moving objects, vehicles, and moving machinery/heavy equipment. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other impermissible criterion or circumstance.

Job DescriptionSalary: Homecare - Administrative Assistant/Scheduler Business Hours: Monday - Friday, 8:00 AM to 4:30 PM Patriot is veteran owned and family operated Why Patriot? Patriot At Home is a place where you can directly make an impact in your community while also thriving personally and professionally! We recognize family as the cornerstone of our company and want you to be part of a team that values your contributions and well-being. We value our families and community: Paid time off Hardship Program- program to support staff during challenging times Patriot Cares- nonprofit for community outreach How we support you professionally: Medical/Dental/Vision Insurance/Supplemental insurance (begins immediately upon hire) Company 401K with 4% company matching As a Scheduler, you will: Answer general information questions and deliver messages Coordinate day to day schedules for clinical staff members in addition to any PRN visits as needed Work with the Clinical Managers to coordinate and schedule student nurse program Assist Clinical Managers in scheduling Home Health Aide visits All other duties assigned As an Administrative Assistant, you will: Answer calls, answer general information questions, speak with patients, and deliver messages Work with the Clinical Manager for running daily or weekly reports Monitor and order supplies Handle all mail at this location Being the day-to-day point of contact. Perform other duties as required Qualifications: Medical Assistant preferred Experience in a Home Healthcare setting, preferred Must be literate and able to maintain simple records, in English Must have a criminal background check Job Conditions: This is a desk position that involves sitting, standing, stooping, and walking as well as an inordinate amount of telephone communication. This position requires minimal lifting. One must be able to adequately hear on the telephone, with no more than an amplifier and be able to communicate both verbally and in writing, in English. Patriot Homecare is an Equal Opportunity Employer.

Homecare - Administrative Assistant/Scheduler Business Hours: Monday - Friday, 8:00 AM to 4:30 PM Patriot is veteran owned and family operated Why Patriot? Patriot At Home is a place where you can directly make an impact in your community while also thriving personally and professionally! We recognize family as the cornerstone of our company and want you to be part of a team that values your contributions and well-being. We value our families and community: Paid time off Hardship Program- program to support staff during challenging times Patriot Cares- nonprofit for community outreach How we support you professionally: Medical/Dental/Vision Insurance/Supplemental insurance (begins immediately upon hire) Company 401K with 4% company matching As a Scheduler, you will: Answer general information questions and deliver messages Coordinate day to day schedules for clinical staff members in addition to any PRN visits as needed Work with the Clinical Managers to coordinate and schedule student nurse program Assist Clinical Managers in scheduling Home Health Aide visits All other duties assigned As an Administrative Assistant, you will: Answer calls, answer general information questions, speak with patients, and deliver messages Work with the Clinical Manager for running daily or weekly reports Monitor and order supplies Handle all mail at this location Being the day-to-day point of contact. Perform other duties as required Qualifications: Medical Assistant preferred Experience in a Home Healthcare setting, preferred Must be literate and able to maintain simple records, in English Must have a criminal background check Job Conditions: This is a desk position that involves sitting, standing, stooping, and walking as well as an inordinate amount of telephone communication. This position requires minimal lifting. One must be able to adequately hear on the telephone, with no more than an amplifier and be able to communicate both verbally and in writing, in English. Patriot Homecare is an Equal Opportunity Employer.

To provide clerical, administrative support and coordinate day-to-day administrative operation of the company. EDUCATION AND EXPERIENCE: High School diploma or equivalent. Previous office experience preferred. Strong organizational and customer service skills. Must be knowledgeable regarding applicable local, state, and federal regulations related to the hiring process and employment. Strong verbal and written communication skills. Word processing and typing and filing skills. Computer experience preferred Bookkeeping and mathematical aptitude preferred. Ability to work as a team while focusing on details. Ability to maintain the highly confidential nature of HR work. Good working knowledge of Microsoft word, excel, outlook preferred. Must be 18 years of age or older. Must have reliable transportation. PERSONAL AND PHYSICAL REQUIREMENTS: Treat all information as confidential. Possess the tact to deal with all levels of employees and client representatives. Must be able to sit, stand, lift, and/or bend throughout shift. Must be able to lift, carry, and/or hold up to 10 lbs. Must pass drug test. Must meet necessary requirements to obtain a security sensitive identification badge. Must be a citizen of the United States or possess the necessary authorization from the Immigration and Naturalization Service (INS). PERFORMANCE RESPONSIBILITIES: Perform clerical duties as directed Actively Participate in the Safety Management System (SMS) Answer telephone, screen calls, take messages, and provide information according to established policies. Greet and direct visitors. Answer routine inquiries and draft correspondence. Complete and maintain personnel files, where applicable. Assist in setting up office system. Order office supplies. Assist in care and maintenance of department equipment. Processes licenses, tracks I-9 and DFMV information insuring compliance with all State and Federal regulations (where applicable.) Maintain and follow up on applicant flow log and monthly licensing log. Monitor drug program (where applicable.) Handle disbursement of random drug testing (where applicable.) Process and monitor personnel applications (where applicable.) Process and monitor all new hires and terminations. Monitors WOTC process. Audits WOTC log to make sure employees calls are being made on all new hires. Sort and distribute all corporate data information. Order/distribute supplies. Input payroll (where applicable.) Responsible for criminal background checks. Process new hire personnel. Reviews files for compliance, and notifies Manager of compliance deficiencies. Keep supervisor informed of needs and problems in assigned areas, maintain cleanliness of immediate work area and report maintenance needs. Project a positive image and respond to inquiries from clients, staff and public in a courteous manner. Attend meetings and in-services as required identification badges must always be visible. Adhere to company policies and procedures and participate in achievement of company objectives. Perform other duties as requested.