Administrative Assistant jobs at West Virginia University

We are looking for a focused data entry clerk to continuously update our company's databases. The data entry clerk will liaise with and follow up with employees within the company as well as with customers to collect information. The data entry clerk will capture the data into relevant databases in a timely and accurate manner. You will identify and correct errors, and swiftly bring them to the attention of relevant parties where necessary. To do well in this job, you should collect information and capture data promptly to ensure the business' databases are current to accurately reflect its developments, updates and transactions. Top candidates will be focused, diligent, energetic and have good people's skills. Data Entry Clerk Responsibilities: Gathering invoices, statements, reports, personal details, documents and information from employees, other departments and clients. Scanning through information to identify pertinent information. Correcting errors and organizing the information in a manner that will optimize swift and accurate capturing. Creating accurate spreadsheets. Entering and updating information into relevant databases. Ensuring data is backed up. Informing relevant parties regarding errors encountered. Storing hard copies of data in an organized manner to optimize retrieval. Handling additional duties from time to time. Data Entry Clerk Requirements: High school diploma. 1+ years experience in a relevant field. Good command of English. Excellent knowledge of MS Office Word and Excel. Strong interpersonal and communication skills. Ability to concentrate for lengthy periods and perform accurately with adequate speed. Proficient touch typing skills.

Title Administrative Assistant III Secondary Title IT & Business Office Group / Grade 5 Classification Classified Overtime Eligible Non-Exempt Division Operation & Finance Differentials N/A Department IT & Business Office Reports To Chief Information Officer & Chief Financial Officer. Supervision Received Works under the general supervision of the Chief Information Officer & Chief Financial Officer. Supervisory Responsibility Supervision is not a responsibility of this position. May oversee student employees. Position Summary The Administrative Assistant III provides high-level administrative and operational support to the Chief Information Officer (CIO) and Chief Financial Officer (CFO), assisting with the coordination of projects, communications, and departmental operations across both Information Technology and Finance. This position manages calendars, meetings, reports, and documentation, serving as a primary point of contact for internal and external stakeholders and ensuring efficient cross-departmental workflow. The role requires professionalism, confidentiality, and independent judgment in supporting two critical administrative functions within the College. 1. Administrative Support * Provide high-level administrative support to the CIO and CFO, managing calendars, meetings, and departmental communications. * Prepare correspondence, reports, spreadsheets, and presentations using Microsoft Office Suite and college systems. * Coordinate purchasing, travel, and budget-related processes; reconcile purchase orders, credit card statements, and reimbursements in Jenzabar (JICS,SoftDocs and college systems. * Maintain organized electronic and physical records for both departments in compliance with retention and audit requirements. * Prepare agendas, take and distribute meeting minutes, and support assigned committees or work groups. 2. Departmental Coordination * Serve as a point of contact for internal and external inquiries for IT and Finance departments. * Support department-wide projects by coordinating timelines, gathering data, and monitoring progress. * Assist with onboarding and access setup for new employees and student workers. * Maintain supplies, equipment, and shared workspaces; coordinate maintenance or repairs. * Provide cross-coverage for other administrative staff during absences or peak workload periods. 3. Project & Financial Support * Track departmental projects and assist with financial recordkeeping related to technology and fiscal initiatives. * Compile data for budget preparation, audit requests, and compliance reporting. * Collaborate with staff to ensure expenditures align with budgets and purchasing procedures. * Support grant or special fund tracking to maintain financial integrity and audit readiness. 4. Other Duties as Assigned * Serve on or support committees, work groups, and process improvement initiatives. * Participate in professional development and training to stay current with college systems and procedures. * ·Perform other duties as assigned. Institutional Expectations * Demonstrates our core values of integrity, collaboration, diversity, equity, and inclusion, sustainability, and courage. * Actively contributes to a culture of respect and inclusivity by collaborating effectively with students, colleagues, and the public from diverse cultural, social, economic, and educational backgrounds. * Participates in recruitment and retention of students at an individual and institutional level in promotion of student success. * Embraces and leverages appropriate technology to accomplish job functions. * Provides high quality, effective service through learning and continuous improvement. 1. Minimum Qualifications * Education - an Associate's degree in business, office administration, accounting, or a related field is required. * Experience - a minimum of two years of progressively responsible experience in administrative support, preferably in an information technology, finance, or higher education environment. Only degrees received from an accredited institution will be accepted: accreditation must be recognized by the office of degree authorization, US Department of Education, as required by ORS 348.609. Final candidate will be required to provide official transcripts for required degree. Any satisfactory equivalent combination of education and experience which ensures the ability to perform the essential functions of the position may substitute for the requirement(s). Please see our Applicant Guide for more information on education/experience equivalency guidelines. 2. Preferred Qualifications * Bachelor's degree * Experience with enterprise systems (Jenzabar, SoftDocs, Teams) 3. Essential Knowledge, Skills, & Abilities (Core Competencies) * Knowledge - This position requires thorough knowledge of general office practices, procedures, and recordkeeping; business English, composition, and basic accounting or budget tracking. The incumbent must be proficient with Microsoft Office 365 applications and enterprise systems, such as Jenzabar (JICS), SoftDocs, and Teams. Understanding departmental processes related to Information Technology and Finance-including purchasing workflows, data handling protocols, and confidentiality standards-is essential. Knowledge of college policies, administrative procedures, and customer service principles is also required to support efficient and accurate operations across both departments. * Skills - Strong organizational and time management skills are required to coordinate multiple priorities and meet deadlines. Advanced computer proficiency is essential, particularly in Excel, Word, Outlook, and other Microsoft Office tools used for reporting, documentation, and communication. The incumbent must demonstrate excellent written and verbal communication skills, including proofreading and editing for clarity, accuracy, and tone. A high level of attention to detail is required when preparing financial documents, reconciling data, or maintaining records. Strong interpersonal and customer service skills are necessary to provide professional, courteous, and responsive support to internal and external stakeholders. * Abilities - Must be able to work independently with minimal supervision while exercising sound judgment and discretion. The position requires the ability to interpret and apply college policies, procedures, and guidelines accurately in daily work. The incumbent must maintain confidentiality with sensitive employee, financial, and system information while fostering cooperative working relationships across departments. Adaptability and flexibility are essential to manage shifting priorities, systems, and technologies. The role requires initiative, reliability, and integrity, with professionalism and accountability demonstrated in all interactions. 4. Other Requirements * For assignments requiring operation of a motor vehicle, possession of a valid Oregon Driver's License or the ability to obtain one within 30-days of employment, and maintenance of an acceptable driving record are required. 5. Remote Work Options (see AP 7239 Working Remotely for more details) * This position functions as an in-person work arrangement, working on-campus with either a set schedule or flexibility depending on operational needs. 6. Physical Demands The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions. * Manual dexterity and coordination are required for more than half of the daily work period (about 60%), which is spent spent seated while operating office equipment such as computers, keyboards, 10-key, telephones, and other standard equipment. While performing the duties of this position, the employee is frequently required to stand, walk, reach, bend, kneel, stoop, twist, crouch, climb, balance, see, talk, hear, and manipulate objects. The position requires mobility including the ability to move materials, 5 lbs. or less daily, and 5-25 lbs. occasionally. This position requires both verbal and written communication abilities. 7. Working Conditions The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * While performing the duties of this position, the employee is primarily working indoors in an office environment. The employee is not exposed to hazardous conditions. The noise level in the work environment is usually moderate and lighting is adequate. This is a Full-time Classified, 40 hour per week (100%) position in the Information Technology & Business Office. Starting compensation is entry level for Group 5 on the 2025-26 Classified Wage Schedule. Position will remain open, with screening scheduled to begin 11/18/2025. Applications received after the screening date are not guaranteed review. Documents required for submission include a cover letter and resume. Applications missing any of the listed required documents may be considered incomplete and ineligible for further review. Candidates with disabilities requiring accommodation and/or assistance during the hiring process may contact Human Resources at ************. Only finalists will be interviewed. All applicants will be notified by email after final selection is made. Final candidate will be required to show proof of eligibility to work in the United States. For position with a degree required, only degrees received from an accredited institution will be accepted; accreditation must be recognized by the Office of Degree Authorization, US Department of Education, as required by ORS 348.609. Public Service Loan Forgiveness Rogue Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education. RCC is committed to a culture of civility, respect, and inclusivity. We are an equal opportunity employer actively seeking to recruit and retain members of historically underrepresented groups and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. Rogue Community College does not discriminate in any programs, activities, or employment practices on the basis of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, gender identity, marital status, veteran status, disability, age, pregnancy, or any other status protected under applicable federal, state, or local laws. For further policy information and for a full list of regulatory specific contact persons visit the following webpage: **********************************

Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community. is available only to enrolled American University students. Important guidance for current American University employees: American University current employees, including those employed in student positions, must apply through their employee Workday account. If you are a current employee at American University, please log into your employee Workday account and select the Find Jobs report which will take you to our internal career listings. Applying outside of your employee Workday account may cause delays in a hire process. Department: College of Arts & Sciences Time Type: Part time FLSA Status: Non-Exempt Job Description: Summary: The Events & Administrative Assistant will work closely with the Director of Strategic Initiatives and Special Projects within the College of Arts and Sciences to coordinate and facilitate the setup and event logistics for CAS events at various locations on campus. The Events & Administrative Assistant will be cross-trained to assist with other administrative duties within the CAS Dean's Office as and when required. The Assistant is expected to act professionally as a CAS Special Events Office representative. Essential Functions: * Must be dependable, organized, and skilled with the Microsoft Office suite. * Assist with responding to emails, coordinating event logistics, assisting with set up and breakdown, maintaining registration list, creating event webpage, and/or running technology for virtual events. * As applicable, assist with marketing campaigns and website maintenance. * Other duties as determined by the CAS Dean's Office. Position Type/Expected Hours of Work: * Part-time. * 5 - 10 hours per week. * Remote work flexibility, based upon need. Salary Range: * $17.95 per hour. Required Education and Experience: * Ability to maintain a high level of confidentiality. * Excellent organizational and communication skills. * Ability to work in a team and multicultural environments. * Positive and able to handle multiple tasks simultaneously. * Strong sense of initiative, maturity, and a high level of attention to detail. * Should be able to prioritize and work well as a team member. * Quality customer service and interpersonal skills. * Comfortable moving event tables/chairs/equipment and able to lift 25 pounds. Preferred Education and Experience: * Event planning knowledge and experience. * Experience using Outlook and Microsoft Office. * Prior office experience is helpful. Additional Eligibility Qualifications: * Position may require occasional evening, in-person, or virtual event attendance. * Open to all undergraduate students with a Federal Work Study Award who are enrolled in an American University degree program for the 2025-2026 academic year. Other Details * This position is available only to enrolled American University students. * Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. * American University is an E-Verify employer. * Visit **************************** for additional information about American University employment and benefits. Current American University Employees American University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings. Contact Us For more information or assistance with the American University careers site, email ************************. American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual's genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Title: Typist Clerk/Secretary at East Brunswick Academics Schools Description: The Typist Clerk/Secretary role at East Brunswick Academics Schools is an exciting entry-level opportunity for individuals looking to kick-start their career in administrative support. As a Typist Clerk/Secretary, you will play an essential role in ensuring the smooth functioning of our educational institution, providing valuable assistance in various administrative tasks. At East Brunswick Academics Schools, you will have the chance to develop your skills and gain valuable experience in a supportive and collaborative environment. Your responsibilities will include typing correspondence, reports, and other documents accurately and efficiently, maintaining files and records, responding to inquiries, and providing general administrative support to staff and students. We are searching for enthusiastic individuals with a strong attention to detail, excellent communication skills, and the ability to manage multiple tasks simultaneously. This position requires computer literacy, proficiency in typing and data entry, and a commitment to maintaining confidentiality and privacy. If you have a passion for administrative work, enjoy working in a fast-paced educational setting, and are eager to contribute to the success of our institution, we invite you to join our team at East Brunswick Academics Schools. Desired Career Level: Entry-Level Responsibilities Transfer data from paper formats into digital files or database systems Transcribe documents from dictated tapes Take notes at meetings with managers and others to create detailed texts Edit completed work for grammar, spelling and punctuation Gather and organize typing material Create spreadsheets and presentations, combining various data from existing files Maintain physical and digital filing systems Scan and print files, as needed Keep information confidential in accordance with security policies Requirements and skills Proven work experience as a Typist, Data Entry Clerk, or Data Entry operator Fast typing skills; using a touch typing system is a plus Experience using data recorders and optical scanners Excellent knowledge of word processing tools and spreadsheets Familiarity with office equipment Strong English language skills Attention to detail with an ability to spot grammar, spelling and punctuation errors Confidentiality High school diploma; additional computer training or certification is a plus

Job Description Join the vibrant team at Colorado Springs Christian Schools as a Part-Time Athletic Administrative Assistant and experience the excitement of working in a faith-driven educational environment. This role offers the unique opportunity to combine your organizational skills with your passion for sports while enjoying the flexibility of working from home. The dynamic culture encourages creativity and forward-thinking, making every day engaging. You'll connect with students and athletes while contributing to a Christ-centered mission that emphasizes excellence and integrity. This position suits those seeking a rewarding experience in the education sector. If you're looking to be part of a fun and energetic team in Colorado Springs, CO, apply today and help shape the future of our athletic programs! Hello, we're Colorado Springs Christian Schools Founded in 1971, Colorado Springs Christian Schools (CSCS) is one of Colorado's leading Christian educational schools for grades K-12. CSCS is a private, non-denominational school accredited by the Association of Christian Schools International (ACSI) and the North Central Association Commission on Accreditation and School Improvement (NCA CASI). CSCS exists to provide an excellent education from a Christ-centered, biblical perspective for lifelong service. Are you excited about this Athletic Administrative Assistant job? As a Part-Time Athletic Administrative Assistant at Colorado Springs Christian Schools, your day-to-day expectations will include coordinating schedules for athletic events and practices, managing communications between coaches, parents, and students, and maintaining accurate records of athlete participation and performance. You will assist in organizing team meetings and help with the preparation of promotional materials for the athletic department. Collaborating with coaches, you will help facilitate a positive and organized environment that enhances our students' athletic experiences. Embrace the challenge of problem-solving as you contribute to the continuous improvement of our programs while upholding our core values of excellence and integrity. Your proactive approach will be key to supporting our mission and fostering a safe and energized atmosphere for all athletes. What you need to be successful To be successful as a Part-Time Athletic Administrative Assistant at Colorado Springs Christian Schools, you should possess strong organizational skills and the ability to multitask effectively. Excellent communication skills are essential, as you will be the primary liaison between coaches, parents, and students. A keen attention to detail will help you manage schedules, maintain records, and prepare promotional materials accurately. Problem-solving skills are crucial for addressing any challenges that may arise during athletic events or practices. Additionally, a strong sense of initiative and the ability to work independently are important, especially with the flexibility of working from home. Being adaptable and forward-thinking will enable you to contribute to the dynamic environment of our athletic department. Finally, a passion for sports and a commitment to upholding a Christ-centered mission will help you thrive in this rewarding role. Ready to join our team? If you think this part-time job is a fit for what you are looking for, applying is a snap - just follow the instructions on this page. Good luck! Job Posted by ApplicantPro

Title Code: Temp: Support Assistant This position is posted to create a pool of candidates. Eligible Candidates will be contacted as positions become available at this school. Under the direction of the supervising teacher or administrator, Temporary Support Assistants (TSA) assists teachers with the physical, emotional, behavioral, and instructional needs of students at the Preschool/PreK, elementary and secondary grade levels. Supervision of students throughout the school day, both in the school building and on work sites, includes carrying out instructional tasks, supporting self-care, and collecting data as outlined by professional staff based upon individual student objectives. Employee(s) must be capable of performing any and all of the listed duties individually or independently which may vary based upon their work location/assignment and available staffing. ESSENTIAL DUTIES/RESPONSIBILITIES * Participates in routine supervision of students throughout the school day within the school building and/or worksite /community environment; to include assisting on/off bus, lifting, pushing students in equipment and monitors entry and exit of students to assure they get to the correct location. * Assists students with performing and developing proper social behavior, personal hygiene and self-help skills including, but not limited to, toileting (i.e., changing diapers and soiled clothing), feeding, grooming as assigned by the position throughout the school day and/or while at off-site locations. * Supports students during instruction and other curriculum tasks, including reinforcing subjects initially introduced by the teacher in one-on-one or small groups, and implements instructional plans and activities as designated by the job coach and/or teacher. Provides reinforcement techniques to keep students focused and on task. * Observes and manages behavior of students in the classroom, lunch areas, playground, and other learning environments according to approved procedures. * Observes and gathers data regarding student performance on instructional and behavioral goals and provide data collection to the supervising teacher. * Supports students with social, emotional, and behavior concerns including the implementation of behavior strategies and supports. * Follows AACPS policies & procedures while assisting students and staff in the building and off-site work training activities and/or community-based settings. * Participates in professional development; attends workshops and in-service training for all specialized related care needs, seizures, disruptive behavior, etc. as provided by Board of Education. * Performs other related duties as assigned within the same classification or lower. MINIMUM QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education * High School Diploma or Equivalency Certificate required. * Other: Formal academic courses/training in the field of child development with specific applications to the area of special education preferred. Experience * None Knowledge, Skills, Abilities and Other Characteristics * Ability to exercise considerable patience and the ability to work with physically, mentally, emotionally, and/or multiple disabilities students. * Job requires direct in-person provision of service, therefore punctual, regular and predictable attendance is essential. * Ability to employ a variety of teaching styles to respond to the needs of diverse learners. * Demonstrated ability to effectively work and communicate with diverse populations. * Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). Licenses and Certifications Employee must retain active licenses, certifications, and enrollment as a condition of employment. * Hold or be eligible for Driver's License (DL) Class C Non-Commercial issued by Maryland or State of Legal Residence (MVA/DMV) required; and * Daily access to reliable transportation. Driving Requirements * Driving is required to conduct bona fide Board business that is within the scope of employment in this position. * Personal Vehicle LEADERSHIP ROLE * N/A PHYSICAL DEMANDS/WORKING CONDITIONS The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands * Standing: under 1/3 percent of the time * Walking: between 1/3 and 2/3 percent of the time * Sitting: between 1/3 and 2/3 percent of the time * Keyboarding: under 1/3 percent of the time * Talking: between 1/3 and 2/3 percent of the time * Hearing: between 1/3 and 2/3 percent of the time * Driving: between 1/3 and 2/3 percent of the time * As required by the duties and responsibilities of the position. Vision The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job. * No special vision requirements Work Environment Location * Office, school or similar indoor environment: over 2/3 percent of the time Noise Level * Moderate: between 1/3 and 2/3 percent of the time Weight & Force Lifting and carrying requirements * Up to 50 pounds: between 1/3 and 2/3 percent of the time Travel Requirements * 20% daily day travel within the county to assist at locations (other schools, parks, libraries) as needed. JOB INFORMATION Approved Date: 7/1/2023 Established Date: 9/5/2014 Title Code: D33019 Title: ASSISTANT SUPPORT: TEMPORARY Alternate Title: Assistant: Support Temporary Reports to Generic: Manager;Principal Reports to Specific: ORGANIZATION Division: Varies Business Unit: Department: Negotiated Agreement: N/A HR JOB INFORMATION Unit: 0 Days Worked: 191; 195; 260 FLSA Exemption Status: Non-Exempt Grade: Click HERE to view Terms of Employment, Benefits and Salary Scale. Scroll down to locate (Temp-Terms of Employment) Essential Job: Months Worked: 10;12 Hours Worked: 7;7.5 Job Family: Educational Support Services Sub-Function: Classroom Assistants

Secretary III Pay Grade: F (Min. $38,772- Max. $57,015) based upon classification and years of experience Benefits: Competitive benefits package equal to approximately 35% of direct compensation. Department: Department of Organizational Development Reports To: Executive Director Start Date: January 2, 2026 Schedule: Monday - Friday, 8:00 am - 3:30 pm Contract: 261 Days SUMMARY: Serves as secretary for the Department of Organizational Development located. ESSENTIAL DUTIES AND RESPONSIBILITIES Communicates, collaborates, and cooperates with colleagues, supervisors, and students. Student Scheduling Makes and receives telephone calls, takes messages, routes calls Maintains school records and files for building, principal and related requirements Distributes mail Greets visitors, works with parents, professional and non-certified staff in a pleasant and efficient manner Types, prepares, distributes, files records/reports, correspondence, mailings etc. related to building functions and principal needs Orientates substitute teachers Processes attendance/payroll for the building staff Takes/transcribes notes for correspondence Provides appropriate first aid needs Attends Open House Orders, processes, and maintains office materials and equipment Maintains confidential Administers medication according to policy and regulations, if necessary. Operates standard office equipment Takes in-service training as stipulated by contract Distributes district flyers Works with Business office to process purchase order numbers, petty cash as delegated by the principal Performs duties in accordance to contract, W. Va. Code, and policies. Other duties may be assigned. SUPERVISORY RESPONSIBILITIES: None. QUALIFICATION REQUIREMENTS : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Take and pass the WV Department of Education's competency exams for secretary classification. EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED). LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of people. MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. OTHER SKILLS and ABILITIES: Ability to pass a typing test at 45 words per minute. Ability to operate a personal computer and related software. Ability to get along with other people. Patience in dealing with parents and children. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, and sit. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee may occasionally lift up to 50 lbs., which would be files or paper. Specific vision abilities required by this job include close vision, distance vision, and depth perception. WORK ENVIRONMENT : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate to loud. EVALUATION: Job performance is evaluated in accordance to district guidelines by the district supervisor. The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Home/Job Postings/UC-Charleston/Administrative Assistant Administrative Assistant Posted October 22, 2025 Administrative Assistant School of Business and School of Pharmacy, University of Charleston The Administrative Assistant position is shared by the School of Business and the School of Pharmacy. The hourly position is full-time, and the schedule is Monday - Friday 8:30 a.m. - 5:00 p.m., weekends and holidays as needed. The administrative position will report directly to the Dean of the School of Business, with input from the Dean of the School of Pharmacy. The administrative assistant is primarily responsible for assisting the Deans in managing the day-to-day functions of the schools. The essential functions of the position will primarily be performed in the School of Business, with duties carried out in the School of Pharmacy office as requested. Essential Responsibilities: School of Business * Coordination and tracking of functions, processes, communications, and approval documents that include applicant interviews, awards, outside vendors, etc. * Assist with check requisitions, purchase orders, reimbursements, recurring vouchers, expense reports for faculty, and reconciliation of purchase/debit card. * Work with Program Directors and Dean to enter class schedules in Colleague. * Schedule School meetings, prepare meeting minutes, disseminate correspondence, and maintain a database of all past minutes. * Serve as the primary liaison for textbook orders through the bookstore. * Collect and maintain all faculty workload documents. * Collect and maintain school information, documents, and files- qualification forms, conflict of interest forms, teaching observations, annual reviews, etc. * Provide all necessary documents and communications for new faculty searches, onboarding of new faculty, and cessation of employment. * Order name badges, business cards, and other supplies for faculty. * Assist with course waitlists. * Assist with School of Business recruiting events and activities. * Other duties as assigned by the Dean. School of Pharmacy * Collaborate with the Office Manager and Executive Assistant to the Dean to fill in as needed and complete program-related projects. * Assist with coordination of graduation and related activities: The end of spring semester will involve preparing for graduation and pharmacy student on-campus review week. * Collaborate with Student Solutions Center to provide necessary documentation for SOP graduate professionals and alumni. * Be present for work in the School of Pharmacy when requested. * Other duties as assigned by the Dean. Qualifications: * Bachelor's degree preferred * Two (2) years of administrative support or office management experience * Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) * Ability to work independently and in accordance with University policies and procedures * Willingness to take the initiative to create/modify processes to promote productivity * Excellent organizational and problem-solving skills, including attention to detail * Good verbal and written communication skills * Ability to maintain confidentiality at all times * Commitment to great customer service Applications will be reviewed as they are received. Applicants are requested to submit a cover letter addressing qualifications for the position, a current resume and contact information for three professional references to: ********************** The University of Charleston is an Equal Opportunity Employer

Date application must be received for priority consideration by: October 23, 2025 Closing Date or if blank, Open Until Filled: Job Family Group: Support Staff Support Staff Classification Title: Administrative Program Assistant Division/Department: Academic and Student Affairs/Outreach and Engagement Compensation Range (commensurate with experience): Salary Range 19, Steps 1-3, $20.98-$22.83 hourly; $3,636-$3,958 monthly @ 1.0 FTE FLSA Status: Non-Exempt Appointment Basis: 12-month Time Type: Full-time Benefits Eligible: Yes Renewable/Non-renewable/Grants/Limited Duration: Renewable This position must possess and maintain a current, valid Driver License: No This position is designated as a critical, security-sensitive or safety-sensitive position; therefore, the incumbent must successfully complete a Criminal Background Check: Yes Remote Work Type: On-campus Work Hours: M-F (8:00a - 5:00p) Hours are subject to change with notice. Worker Status: Must be able to legally work in the United States without visa sponsorship SPECIAL INSTRUCTIONS TO APPLICANT: Each applicant is required to provide (as attachments to the online application) the following supplemental documents: (1) a letter providing some detail of the applicant's qualifications and interest in the position; and (2) current resume/CV. - PLEASE NOTE - during the application process, you will be prompted to attach these documents in the area titled "Resume." Please either combine ALL documents into ONE attachment, OR upload each item separately in this section. Failure to upload ALL of the required documents may disqualify application from consideration. For inquiries and additional information, please contact Human Resource Services via email at *********** or by phone at *************. POSITION DESCRIPTION: The Division of Outreach & Engagement at SOU provides non-credit programs and access to credit programs for K-12 youth. This position supports SOU Pre-College Youth Programs through process enhancements, assigned projects, data analysis and reporting, customer service, management of registration and payment processes, and technical support in the running of programs including Advanced Southern Credit, Early Entry, Academic Competitions, summer camps, and more. These programs are self-support through user fees, grants, and donations. Ability to successfully interact with a diverse population is a must. Minimum Requirements Three years of office experience which includes two years at full performance level and experience generating documents; and Lead work responsibility or coordination of office procedures Preferred Requirements Five years experience in general office work Bachelor's degree Intermediate level of experience with Microsoft Office programs, especially Excel Experience composing, editing, and proofing correspondence Experience in basic accounting Web page management and social media marketing experience with demonstrated effectiveness Working knowledge of Banner SIS Working knowledge of Adobe Creative Suite (Photoshop, Illustrator, InDesign) Two+ years working in higher education, nonprofit organizations, education systems, or with youth Essential Functions Duties - The following examples are typical work activities that are meant to illustrate the general range of work functions and are not meant to be all-inclusive or restrictive: (70%) Pre-College (Credit & Non-Credit) Program Support Manage registration processes for an extensive array of youth programs in multiple complex systems (including Banner/Workday, IdealLogic, hard copy, and Excel), including training support staff for these functions; Serve as the primary point of contact for prospective and current program participants, families, community, teachers, coaches, and program partners by phone, email, and in person. Greet, assist, and explain registration/application processes, rules, laws, and policies with professionalism and service excellence as a core value. Maintain a complex multi-program calendar with critical dates for communications, application opening/due dates, and planning benchmarks. Manage and anticipate timelines, content, and audience for communications regarding departmental activities and university policies, processes, and procedures. Understand varying constituent needs. Strategize and modify activities and messages accordingly for external constituents, school district contacts, and affiliate adjunct faculty and instructors. Maintain and enact extensive Pre-College Youth Programs communications strategy, including website, social media presence, email and text messaging, and mailed communications for multiple programs. Oversee and implement back-end preparation for all non-credit programs. Anticipate potential problems, and identify and enact solutions. Meet with the program director to review new program details and make recommendations. Research opportunities, competitors, potential, and current partnerships. Assess the current landscape and trends and make recommendations accordingly. Create and manage systems for tracking and reporting of data as required to meet grant guidelines. (30%) Administrative Duties: Organize, process, and prepare applications from multiple programs for review and acceptance. Review applications against program criteria and make acceptance determinations. Establish and maintain student information digitally for all programs; proficient use of complex CRM system to create, run, and analyze reports and ensure accuracy of data collection. Plan and execute small and large-scale event logistics including food and room reservations; support volunteer recruitment and training. Serve as a liaison to the campus community. Independently create flyers, certificates, and other documents for program use. Assemble and distribute materials and prepare for programs. Ensure accuracy and anticipate needs. Act as webmaster. Ensure the website is up to date with pertinent, engaging, accessibility-compliant, and helpful information in conjunction with program openings and deadlines. Take registration payments via cash, check, and credit card. Apply online deposits to credit registrations. Handle daily deposits, including reconciling online payments for registrations and delivery to Business Services. Create, distribute, and follow up on invoices to external partners. Purchase, procure, and manage departmental inventory. Anticipate and initiate orders for programs. Hire, train, and supervise student and temporary workers to assist with program preparation tasks and registrations. Skills, Knowledge, and Abilities Excellent communication skills; demonstrated ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Ability to answer inquiries, explain rules, regulations, policies, and procedures; compose, format, and edit written communication; maintain a filing system; use an automated accounting system. Ability to work with frequent interruptions and deal politely with the public. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism to effectively handle a broad range of sensitive interpersonal situations. Demonstrated ability to interpret and consistently apply a wide variety of complex policies and procedures where specific guidelines may not always exist. Expressed ability to work with frequent changes in policies and procedures, under pressure of deadlines in a fast-paced environment. Strong analytical and research skills; demonstrated ability to gather, evaluate, and develop well-reasoned conclusions and recommendations. Demonstrated ability to proactively assess work operations and anticipate potential problems; ability to develop and implement strategies for preventing/resolving problems. Great ability to effectively perform work of a highly sensitive and confidential nature that requires access to information. Must be able to exercise sound judgment and discretion, tact, and diplomacy. Takes initiative in independently planning, organizing, and performing work assignments within broadly defined parameters Demonstrated ability to work with a high level of productivity and accuracy/attention to detail. Excellent organizational and time management skills with the demonstrated ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and proficiency with a variety of computer applications including word processing, spreadsheets, databases, online systems, social media platforms, Internet as well as online calendaring and email. Demonstrated ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Willingness to work effectively in a heavily bureaucratic environment which requires regular interaction with a number of levels within the organization and multiple outside agencies. Working knowledge or ability to quickly learn, university infrastructure, policies, and procedures. Demonstrated ability to provide training and direction to student assistants. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. Physical Demand Office activities such as sitting in front of a computer for extended periods of time, walking, stooping, bending, answering a phone, move/transport up to 50 lbs. Special Conditions Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work additional hours and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. Must be able to successfully pass a pre-employment background check. This position classification has been defined as non-exempt and is subject to the overtime provisions of the Fair Labor Standards Act (FLSA). The person holding this position is considered a mandatory reporter under the Oregon Revised Statutes and is required to comply with the requirements set forth by the Oregon Department of Human Services. _________________________ SOU is an equal access AA/EOE committed to achieving a diverse and inclusive workforce In compliance with the Americans with Disabilities Act (ADA), Southern Oregon University will provide, if requested, reasonable accommodation to applicants in need of accommodation in order to provide access to the application, interviewing, and selection process. You are not required to note the presence of a disability on this application. If, however, you require a reasonable accommodation in the application and/or interview process due to disability, requests must be made in a timely manner to Human Resources. Diversity Statement: Southern Oregon University is a welcoming community committed to inclusive excellence and the celebration of diversity. Without diversity, our educational process is diminished. Working together in support of our commitment to diversity, we strengthen and enrich our role as learners, educators, and members of a tightly connected global community. We encourage those who share in our commitment to diversity, to join our community and we expect all our employees to demonstrate an ability and desire to create an inclusive campus community. SOU Land Acknowledgement We want to take this moment to acknowledge that Southern Oregon University is located within the ancestral homelands of the Shasta, Takelma, and Latgawa peoples who lived here since time immemorial. These Tribes were displaced during rapid Euro-American colonization, the Gold Rush, and armed conflict between 1851 and 1856. In the 1850s, the discovery of gold and settlement brought thousands of Euro-Americans to their lands, leading to warfare, epidemics, starvation, and villages being burned. In 1853 the first of several treaties were signed, confederating these Tribes and others together - who would then be referred to as the Rogue River Tribe. These treaties ceded most of their homelands to the United States, and in return, they were guaranteed a permanent homeland reserved for them. At the end of the Rogue River Wars in 1856, these Tribes and many other Tribes from western Oregon were removed to the Siletz Reservation and the Grand Ronde Reservation. Today, the Confederated Tribes of Grand Ronde Community of Oregon (******************* and the Confederated Tribes of Siletz Indians (**************** are living descendants of the Takelma, Shasta, and Latgawa peoples of this area. We encourage YOU to learn about the land you reside on and to join us in advocating for the inherent sovereignty of Indigenous people. Notice to Prospective Employees Section 485 of the Higher Education Act, and The Federal Crime Awareness and Campus Security Act of 1990 (now referred to as the “Clery Act”), require that prospective employees be notified of the availability of SOU's Annual Security and Fire Safety Report. The report provides the annual statistics and campus policies for the reporting of and responding to campus crimes and fires; access to campus facilities; conduct code and campus policies on the use, possession, and sale of drugs/alcohol; and educational/information programs to inform the campus community about campus security procedures and crime prevention. An electronic copy of the Annual Security Report (ASR) can be accessed at the following link: ****************************************************** A physical copy of the ASR is available at no charge upon request. To request a copy, please visit the Office of the General Counsel located in Churchill Hall, 1250 Siskiyou Boulevard, Ashland, Oregon 97520. For more information, call ************, or email ************************.

Posting Number S360P Working Title Administrative Assistant FLSA Non-Exempt Pay Grade 3 Advertised Salary $15.00 Position Status Full Time Appointment Length 12 Months Department TRIO Student Support Services Job Summary/Basic Function The Director of TRIO Programs is seeking a motivated and detail-oriented Administrative Assistant to provide comprehensive support to our team. The TRIO program is committed to fostering academic success for first-generation, low-income students, and students with disabilities. The Administrative Assistant will play a critical role in ensuring that the program operates efficiently by managing administrative tasks, assisting staff, and creating a welcoming atmosphere for students and visitors. Please note: This is a grant-funded position. Renewal depends upon continued availability of funding, which is not guaranteed. Minimum Qualifications * Knowledge and skills in the operation of computers and other standard office equipment * Ability to use Microsoft Office Suite and a variety of software programs including database management and scheduling software. * Effective oral and written skills. * Experience working in organizational structures like higher education. Preferred Qualifications * Ability to use Blumen software. * Two-years or more experience in an administrative position. * Experience in higher education or working with a diverse group of students and staff is preferred. * Excellent human relations, organizational, and independent work skills. * Strong written communication and proofreading skills, with the ability to produce clear, concise correspondence. * Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and database management software. * A strong commitment to diversity and supporting the academic success of TRIO eligible student populations. Posting Date 11/05/2025 Close Date Special Instructions Summary Please note: This is a grant-funded position. Renewal depends upon continued availability of funding, which is not guaranteed. Appointment to this position will be contingent upon a satisfactory background check. We believe in work-life balance and keeping time for things we love outside our work. Shepherd University offers generous employee benefits, including: o 13 paid holidays o 15 days annual leave (vacation) per year o 18 sick days per year and the flexibility to use that time to care for immediate family members o Wide range of health insurance and other benefits o 401(a) retirement savings with 6% contribution match; eligibility to continue health insurance post-retirement, and other retiree perks o Tuition waivers for employees and their dependents Job Duties Description of Job Duties * Provide direct administrative support to the TRIO programs, including scheduling appointments, handling correspondence, and assisting with expense tracking, contracts, and bulk mailings. * Collect and prepare participants' TRIO admissions applications for review. * Greet students and visitors, answer incoming calls, provide information, and resolve routine administrative issues related to the program. * Maintain the cleanliness and professional atmosphere of the TRIO computer lab and offer assistance to students using lab equipment and supplies. * Assist the Director with administrative tasks such as maintaining calendars, preparing correspondence, processing requisitions, and updating program databases. * Maintain up-to-date student records and participant files using Blumen, the program's data management system, ensuring accurate tracking of student activities and appointments. * Coordinate travel arrangements for staff and students, including accommodations, conference registrations, and transportation. * Monitor and update inventory of program assets, including computers, printers, software, textbooks, and test materials. * Assist in planning and executing student activities, including social/cultural events, workshops, and college tours, and serve as a chaperone when needed. * Design and coordinate the project's newsletter at the end of the fall and spring terms, and maintain program information on the University's website and social media. * Handle routine program tasks such as submitting work orders and managing hospitality needs. * Provide supervision for volunteers, interns, and work-study students. * Exhibit sensitivity toward participants while maintaining confidentiality of student records and sensitive information. * Other duties as assigned by the Director of TRIO Programs.

will be reviewed in early January 2026 The Administrative Associate will perform a variety of secretarial and administrative duties in support of the Office of Graduate Programs. Secretarial duties involve working with students, faculty, staff, public, and other constituency groups while following established WVSOM policies, procedures, and methods. The Administrative Associate reports to the Graduate Program Manager. This position will be a full-time, staff position with full state benefits and is non-exempt from FLSA provisions regarding overtime. Minimum base salary is $32,175.00 ($16.50/hour) commensurate with education and experience. Most activities of this position occur within the confines of an 8:00-4:30 schedule but may rarely require early morning, evening and weekend scheduling. This position has been designated as essential. This means that when WVSOM is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at WVSOM. West Virginia School of Osteopathic Medicine is an equal opportunity employer. Education/Knowledge Minimum Education High School or GED Required Licenses/Certification Skills Required An equivalent combination of relevant and recent experience and training which provides the required knowledge, skills and abilities may be considered. * 2 years of secretarial or administrative support experience; * 2 years of computer software experience (Specifically MS Office); * Experience working in higher education is favorable, but not required; * Some post-high school education is favorable, but not required Duties and Responsibilities Duties and Responsibilities Duties & Responsibilities * Support the Master of Science in Biomedical Sciences (MSBS) Course Directors in preparing and deploying courses, related documents, and setup through WVSOM's Learning Management System (LMS), Canvas. * Collaborate with the Exam Center to build, grammatically edit, and deploy assessments to students of the MSBS program under supervision and coordination with Course Directors using exam software, currently Examsoft. * Develop and maintain Standard Operating Procedures (SOPs) related to the Learning Management System (LMS) and exam software. * Doing all pre- and post-assessment record keeping and grade verification for MSBS courses under supervision of the Associate Dean of Graduate Programs. * Monitor the LMS and exam software to ensure that all educational materials are available and visible to students with appropriate timing and alignment with the MSBS Academic Calendar. * Serve as a proctor for all MSBS assessments. * Ensure that academic accommodations are provided as required. * Record attendance of mandatory student events. * Support the set up and breakdown of student educational activities. * Coordinate travel arrangements, complete and manage necessary associated paperwork for faculty members as assigned. * Plan, initiate, and execute to completion administrative and secretarial work of the office, which may include maintaining office and educational supplies for the office and faculty. * Assist in the preparation of correspondence, reports, agreements, documents, as directed. * Participate in training and professional development sessions to enhance job performance. * Other related duties as assigned. Knowledge, Skills and Abilities * Desire to learn new software and technologies with the ability to effectively use these applications. * Demonstrated experience with Microsoft Office applications, including Excel. * Excellent proofreading skills and attention to detail. * Ability to coordinate and prioritize many different tasks, set deadlines and complete projects in a timely manner. * Must have the ability to communicate clearly and in a professional manner in any capacity. * Ability to establish and maintain excellent cooperative working relationships. * Ability to learn and to apply effectively the policies, procedures and guidelines affecting the position and work unit to which assigned, as well as the institution. * Ability to work with sensitive and confidential material. * Carry out assignments without detailed instructions and ability to work independently. Required Experience

Secretarial/Clerical/Secretary County: Marshall County Schools Additional Information: Show/Hide Why Work for Marshall County Schools? Click HERE to learn about our county school system. 26S60 TITLE: Secretary II (long-term, temporary) LOCATIONS: Central Elementary QUALIFICATIONS: Individual to be employed will demonstrate requisite skills such as organizing, filing, book-keeping, accounting, purchasing, typing, public reception, telephone communications, general knowledge of and competence working with computers (Microsoft Office-especially Word documents and Excel spreadsheets, WVEIS 2.0 and "Green Screen" WVEIS, etc.) Successful applicant must have the ability to manage multiple priorities and projects. High school diploma or equivalent. Pass state-developed tests to indicate minimum competencies in each area of job classification as titled. Typing speed of 25 words per minute also required. The secretary will demonstrate an ability to work well with others, receive public visitors graciously, exude a courteous demeanor, recognize the sensitivity of matters discussed and materials reviewed and be willing to maintain the confidentiality of records and school business transacted. DUTIES & RESPONSIBILITIES: The following is a partial listing of duties which may be assigned: filing, typing, bookkeeping, public reception, answering the phone, making appropriate phone calls, referring calls or conveying accurate messages to appropriate individuals, maintaining records, copying records, using machines, using computers, directing and giving instructions as necessary, WVEIS data entry and reports, requisitions, purchase orders, and inventories. Creating spreadsheets to organize data. Other duties as assigned by the Principal. ALL POSTINGS MUST BE SUBMITTED ELECTRONICALLY THROUGH THE PROGRAM CALLED APPLITRACK. YOU MUST VISIT THE FOLLOWING WEBSITE **************************************** AND COMPLETE THE PROCESS THERE. IF YOU NEED ASSISTANCE OR HAVE OTHER QUESTIONS, CALL THE PERSONNEL DEPARTMENT AT ************, EXT. 310. Visit MCSJobs.net for a direct link to the Marshall County Section. EMPLOYMENT TERM: Anticipated start date of January 5, 2026. (Estimated 78 days, variable based on employee's leave of absence, typically eight hours per day). SALARY: Salary to be determined by salary classification level, experience, and education according to schedule at *************************************** Pay Grade E or F (depending on experience). TO WHOM RESPONSIBLE: Principal of the school BID PERIOD: December 10 - 16, 2025 (4:00 PM). DISCRIMINATION PROHIBITED: As required by Federal laws and regulations, the Marshall County Board of Education does not discriminate on the basis of sex, race, color, religion, disability or national origin in employment or in its educational programs and activities. Inquiries may be referred to: David Soltesz, Title IX Coordinator, Marshall County Board of Education, PO Box 578 , Moundsville, WV 26041, ************; to Erin Cuffaro, Section 504 Coordinator, Marshall County Board of Education, PO Box 578, Moundsville, WV 26041, ************; to the State Elimination of Sex Discrimination Project Coordinator, ************, to the State Section 504 Coordinator, ************, West Virginia Department of Education, Charleston, WV 25305; or to the U.S. Department of Education's Director of the Office for Civil Rights, ************. FOR THE SUCCESSFUL APPLICANT AFTER REPORTING TO THE NEW POSITION: I received a copy of this job description and had the opportunity to discuss it with my immediate supervisor. I understand it is my responsibility to perform satisfactorily the duties and responsibilities described above. Printed name ______________________________________________ __________________________________________________________ ____________________ Signature Date

Posting Detail Information Position Number SE1983.00000 Position Title Staff Assistant Job Type Staff FT/PT Full-Time Employee Class Description C2-Staff (ed. support) General Position Description Responsible for a broad range of advanced clerical, secretarial, and administrative support duties for a department head or similar position. Flexible Work Arrangement Majority/Primarily On-site: Employee performs the majority of job duties on-site, but may occasionally work remotely. Grade 2021 Exemption Status Non-Exempt Posting Number S3669P Location(s) Orlando, FL 32811 - West Campus Proposed Work Schedule (Please note hours subject to change based on business needs) Monday through Friday from 8:00 a.m. to 5:00 p.m., with occasional extended hours based on departmental needs. Number of Vacancies 1 Posting Start Date 12/11/2025 Posting End Date 12/18/2025 Open Until Filled No Quicklink for Posting ****************************************************** Posting Detail Information Temporary Position (Temp or Grant Funded) Details Salary Range $ 33,800 Essential Job Functions Description of Job Function 1. Supports departmental clerical activities. Performs office management functions and coordination. Description of Job Function 2. Opens, organizes, and screens mail for supervisor. Description of Job Function 3. Answers telephone, screens and refers calls, takes messages for supervisor. Description of Job Function 4. Types and edits broad range of correspondence, documents, and reports under general supervision. Description of Job Function 5. Composes and prepares responses to routine correspondence. Description of Job Function 6. Establishes filing systems and maintains current files for the department, including files for internal and external correspondence. Description of Job Function 7. Maintains calendar and makes travel arrangements for supervisor. Description of Job Function 8. Schedules/reserves boardrooms, prepares for meetings as directed. Description of Job Function 9. Maintains department budget reports and related documentation. Prepares requisitions for supplies and materials. Description of Job Function 10. Operates standard office equipment as needed to perform tasks. Description of Job Function 11. Performs other related duties as assigned. Qualifications Drivers License Requirement Drivers License Requirement Not Applicable Required Qualifications Required Minimum Education High school diploma or general education degree (GED). Required Field of Study Other Required Qualifications Advanced secretarial training. Progressively responsible experience involving staff assistance and advanced clerical/secretarial work. Required License/Certification Preferred Qualifications Preferred Education & Field of Study Preferred Type of Experience Preferred Licenses/Certification Knowledge, Skills and Abilities Knowledge, Skills and Abilities Ability to use a PC, software programs, typewriter, and office machines. Ability to take and transcribe dictation. Ability to communicate effectively orally and in writing. Strong interpersonal skills. Ability to work effectively in a diverse community and meet the needs of diverse student populations. Working Conditions General Working Conditions This job operates in a professional office environment and throughout the College's worksites and grounds. Within the professional office environment, the employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. The noise level in the office work environment is usually quiet and occasionally moderate.While operating outside of the office environment, the employee may be exposed to elements including but not limited to wet/humid weather, extreme temperatures, dirt, dust, fumes, smoke, and unpleasant odors. The role may also involve hazards or physical risks, which require comprehending and following basic safety precautions and may require Personal Protection Equipment. The noise level in the work environment is usually moderate and occasionally loud. Typical physical competencies include but are not limited to remaining stationary, moving, ascending/descending, positioning self, reaching, lifting/moving objects weighing between 5-100 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making. The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions. Job specific working conditions Job Specific Designation

Half Time Secretary II/III Department: Building Reports To: Building Principal/Supervisor Hours: 11:30 am - 3:00 pm Contract Days: 200 Days Salary: Grade E/F (Min. $14,525 - Max. $21,845) Benefits: Competitive benefits package equal to approximately 35% of direct compensation. SUMMARY: Serves as secretary to the principal and as facilitator for the school/public being served in communicating information, problem solving, material acquisition, cash handling, record keeping etc. ESSENTIAL DUTIES AND RESPONSIBILITIES Communicates, collaborates, and cooperates with colleagues, supervisors, and students. Student Scheduling Makes and receives telephone calls, takes messages, routes calls Maintains school records and files for building, principal and related requirements Distributes mail Greets visitors, works with parents, professional and non-certified staff in a pleasant and efficient manner Types, prepares, distributes, files records/reports, correspondence, mailings etc. related to building functions and principal needs Orientates substitute teachers Processes attendance/payroll for the building staff Takes/transcribes notes for correspondence Provides appropriate first aid needs Attends Open House Orders, processes, and maintains office materials and equipment Maintains confidential Administers medication according to policy and regulations, if necessary. Operates standard office equipment Takes in-service training as stipulated by contract Distributes district flyers Works with Business office to process purchase order numbers, petty cash as delegated by the principal Performs duties in accordance to contract, W. Va. Code, and policies. Other duties may be assigned. SUPERVISORY RESPONSIBILITIES: None. QUALIFICATION REQUIREMENTS : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Take and pass the WV Department of Education's competency exams for secretary classification. EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED). LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of people. MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. OTHER SKILLS and ABILITIES: Ability to pass a typing test at 45 words per minute. Ability to operate a personal computer and related software. Ability to get along with other people. Patience in dealing with parents and children. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, and sit. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee will occasionally lift and/or push up to 50 lbs. Specific vision abilities required by this job include close vision, distance vision, and depth perception. WORK ENVIRONMENT : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate to loud. EVALUATION: Job performance is evaluated in accordance to district guidelines by the district supervisor. The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. Berkeley County Schools is bound by statute to recommend the most qualified applicants for position vacancies. In order to determine those qualifications as set forth by the West Virginia Code, we require all applicants to fill out an application, which includes references, and, in many instances, participate in interviews. Failure to provide references, negative references, and failing to participate in requested interviews may impact negatively a candidate's qualifications. Applicants who have been dismissed or have had their contracts non-renewed for cause are not eligible for consideration. Applicants who receive unfavorable reference recommendations will not be eligible for consideration. Applicants must complete the entire application and provide all documents required. Failure to complete the application and provide requested items will result in the application not being considered.

Athletics/Coach Date Available: 2025/2026 County: Mason County Schools Additional Information: Show/Hide ANNOUNCEMENT Coach, Assistant Varsity Track (Job # 503-237-S) EMPLOYMENT TERM: 2023-2024 MINIMUM QUALIFICATIONS: Mason County Board of Education Professional Employee or certified through the WVSSAC-ASEP SALARY: See Salary Schedule JOB DESCRIPTION: C Training track team students in the skills needed to compete in track. C Supervising track team students at practice sessions, track games and during travel to and from scheduled events. C Assuring that school rules and policies are enforced during the times the track team students are under the employee=s supervision. C Submitting to the athletic director and eligibility list of all participants in the track program. C Distributing track equipment to track team students and collecting it from them during the track season. C Preparing and submitting an inventory of equipment at the conclusion of the track season. C Working with the principal and athletic director in determining the budget for the track program, in securing officials, and in scheduling competitions. C Making recommendations for special recognition of program participants and selecting appropriate awards. C Assuring that opposing teams are scrutinized thought scouting to determine their capabilities, techniques, and strategies and determining the proper team approach to deal effectively with those capabilities, techniques and strategies. C Attending conference meetings, award banquets, clinics, tournaments, and professional meetings whenever possible.

Contracted Services Date Available: 07/25/2023 County: Kanawha County Public Schools Additional Information: Show/Hide KCSCEP Site Assistant Immediate Supervisor: KCSCEP Site Director Employment Term: Annually Contracted Salary: Hourly rate based on current salary schedule of KCSCEP for Site Assistants, commensurate with experience. Evaluation: Performance in this position will be determined according to WV DHHR requirements. Requirements: The Assistant will - * Be at least 18 years of age. * Have 1 year of supervised relevant work experience. * Have a high school diploma or GED. * Be certified in CPR and First Aid (training provided if needed). * Complete an ergonomic assessment at the Regulatory Training Center. * Complete WV DHHR Child Abuse & Neglect training. * Complete the WV DHHR Preservice Training modules on WV STARS. * Adhere to all KCSCEP hiring practices which include, but are not limited to, criminal background check, CPS background check, drug test, TB assessment, yearly physical and required online staff development. * Sign a county AUP (Acceptable Use Policy) * Be able to read, write and carry out duties. * Have the ability to understand and follow both written and oral directions. * Be punctual, dependable and regular in attendance. * Present a neat, clean and professional appearance. * Have an interest in and enjoy working with children. * Participate in all mandatory staff training and meetings. * Be able to recognize proactively and react (if needed) to safety hazards. * Maintain confidentiality. * Be willing to perform any and all job duties assigned by the site director and/or assistant site director. * Meet KCSCEP expectations for employees. Responsibilities: * The Assistant will be able to supervise and implement program activities for a group of children with or without assistance. * The Assistant will have primary responsibility for the direct care of children. * The Assistant will help the site director or assistant site director in solving practical problems in situations where only limited standardization exists consistent with the duties of this position. * The Assistant will effectively present information and respond to questions from administrators, staff and parents (when needed). * The Assistant will follow all safety rules and regulations for personal safety and use any prescribed personal protective materials. * The Assistant will effectively communicate and maintain appropriate working relationships with children, parents, co-workers and other school personnel. * The Assistant will help serve snacks and will clean up following snack. * The Assistant will help with the set up of stations and play areas. * The Assistant will be actively involved with the children in both indoor and outdoor activities. * The Assistant will help the director during large group sessions and work with children in small groups. * The Assistant will effectively address unforeseen crises associated with working with large/small groups of children. * The Assistant will help keep play areas clean and free from hazards. * The Assistant will help with the clean up at the end of the day, which may include such tasks as wiping table, sweeping floors and mopping, and taking out trash. * The Assistant will provide additional services to special needs children as needed. (i.e. feeding, diapering, etc.) * The Assistant will perform any other tasks assigned by the site director, Program Coordinator or KCSCEP Director. * Assistants may be asked to move to another site temporarily when that site will be out of ratio. * Assistants may be asked to move to another site permanently when staffing requires it. (consolidation of sites, personnel issues, etc.) Physical Demands: * The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stoop, reach, stand, walk, lift, push, pull, grasp, talk, hear, see and use repetitive motions. While performing the duties of this job, the employee may frequently lift and/or move at least 50 pounds (100 pounds vertically for children with special needs) of materials, children, etc. Specific vision abilities required by this job include close vision such as to read handwritten or typed material. Work Environment: * The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderate to loud (60-90 dB). The information contained in the is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the KCSCEP Director or his/her designee. Third Base Assistant job description 6/2023

The Center for Excellence in Disabilities at West Virginia University is currently accepting applications for an Administrative Assistant position. About the Opportunity The purpose of this position is to perform clerical and administrative functions following established policies, procedures, and methods in support of the Principal Investigator, Manager, and staff of the Positive Behavior Support Program. We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including: * 37.5-hour work week * 13 paid holidays (staff holiday calendar) * 15 annual leave (vacation) days per year (employee leave) * 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof) * WVU offers a range of health insurance and other benefits * 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's. * Wellness programs What You'll Do * Performs general reception duties, answers telephone, receives and greets visitors to office area. * Composes correspondence, letters, proposals, charts, graphs, manuscripts, complex forms and memorandum. Also types travel, procedures, consultant agreements and contract agreements. Creates tables, charts, and graphs. * Provides meeting support and facilitation including agenda and minute development. * Coordinates and prepares written and electronic materials for mass mailing; maintains mailing lists and email listservs. * Assists in the procurement of program equipment and supplies, researches companies for best price, completes purchasing paperwork. * Receives and submits invoices, bills of sale, receipts, and other accounting documents to a central accounting department. * Schedules appointments, complex committee meetings, staff meetings, manages supervisor's calendar as needed, coordinates all arrangements relating to location, time, and date; creates and disseminates the agenda to participants. * Organizes on-line and in person program-wide regional and statewide seminars, workshops, and training sessions; confirms/verifies receipt of information; requests for information from those enrolled. * Coordinates group travel arrangements and reservations, utilizing both State and WVU Research Corporation regulations/forms to ensure compliance to internal CED travel policies, as well as, all State, WVU and Federal travel policies and procedures. * Documents and provides response to all program referrals and/or application requests made via phone, email, or website. * Creates alternative forms for publications and other dissemination information to ensure information is accessible to all staff, partners, and consumers. * Maintains and organizes inventory of program supplies and/or equipment. * Coordinates data within program-specific databases. Receives and enters data, develops reports, audits for quality control. * Assists Supervisor with the packaging of grant submissions. * Assists supervisor, faculty and staff with special projects as instructed. Pay Grade: 15 * Bachelor's degree required. * A minimum of one (1) year related experience. * Any equivalent combination of related education and/or experience will be considered. * All qualifications must be met by the time of employment. Knowledge, Skills and Abilities * Demonstrated proficient computer skills and in grant proposal editing and packaging. Must be able to take and transcribe minutes. * Thorough/demonstrated knowledge of correct English, grammar, spelling, punctuation, sentence structure and mathematical calculations. * Proficient use of primarily PC computer platform and related software programs, including databases and spreadsheets. * Strong oral and writing skills with emphasized attention to detail and accuracy. * Thorough knowledge of office methods, procedures, practices and protocol. * Thorough/demonstrated ability to apply judgment, discretion and initiative in performing complex secretarial work in a variety of subjects/programs/projects. * Ability to work efficiently and effectively with a minimum of supervision. * Demonstrated ability to independently initiate, draft and prepare clear and concise cover memoranda in final form and correspondence. * Ability to rapidly learn all academic, administrative and organizational policies and procedures. * Ability to independently identify appropriate applications of a wide variety of complex written policies and procedures in circumstances not clearly described by available guidelines. * Maintains skills in, or knowledge of, professional principles, legal and/or reporting requirements affecting area of responsibility. * Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Job Category Staff Position Title GEAR UP Administrative Associate Working Title GEAR UP Administrative Associate Scheduled Hours Per Week 37.5 FLSA Status Non-Exempt Concord University seeks a creative and enthusiastic team member to serve as the Administrative Associate for the GEAR UP Southern West Virginia (SWV) Partnership serving five school districts, Mercer, Monroe, Raleigh, Summers and Wyoming County Schools. The GEAR UP (Gaining Early Awareness and Readiness for Undergraduate Programs) Partnership is funded by the US Department of Education to increase the college-going rate of low-income secondary school students in these school systems. GEAR UP provides training and support for administrators and teachers at secondary schools with a majority of low-income students and support and assistance directly to students to enhance preparation for post-secondary education. This is a twelve-month, full-time position, contingent upon continued external funding. The primary purpose of the Administrative Associate position is to coordinate the logistics of all grant activities and provide support to all GEAR UP SWV staff. Duties and Responsibilities Duty/Responsibility General * Ensure that all details and logistics for programs are identified and completed * Including but not limited to assistance with event planning such as registrations, camp details, staff travel, and program communication. * Document and report attendance to meetings/training * Maintain Events section of the grant website. * Assemble notebooks for training purposes and workshops, thus requiring copying and collation * Receive telephone calls; greet office visitors, and direct individuals to the appropriate staff member * Order and maintain an adequate supply of office materials % of Time Duty/Responsibility Compliance/Documentation * Maintain an accountability system for the program reports submitted by the subcontractors. * Maintain a hard and electronic filing system for reports submitted by the school districts * Develop and maintain a GEAR UP file structure on the shared network, and will ensure that files are in the appropriate folders and are unduplicated * Complete internal quarterly file audits % of Time Duty/Responsibility Purchasing * Prepare all pre-approval packets to be submitted to the Finance & Contracts Manager * Verify invoices and forward appropriate paperwork to the Director and/or the Contracts & Finance manager % of Time Duty/Responsibility Communication - Message * Maintain parent and student contacts on Message platform * Assist GEAR UP SWV staff to create and launch messaging campaigns * Attend training on Message * Monitor Message platform for parent and student communication and facilitate timely responses. % of Time Duty/Responsibility Data * Along with assistant director, help with weekly and monthly reports and with database upkeep * Data entry validation * Other duties as assigned % of Time Education/Knowledge Minimum Education Associate's Required Licenses/Certification Associate degree with at least 5 years' experience in office management or Bachelor's degree with 2 or more years' experience. Required Skills * Ability to work independently, exercise good judgement, and maintain the highest level of confidentiality. * Must be able to multi-task and be flexible with changes, both internal and external, while meeting the required deadlines. * Strong written and verbal communication skills * Strong computer skills including Microsoft Office * Ability to create and maintain an accurate and organized filing system. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) * Excellent organizational and time management abilities * Attention to detail and accuracy in recordkeeping * Ability to multitask and prioritize in a fast-paced environment * Familiarity with student information systems or grant tracking platforms (e.g., Banner, Workday, Salesforce) * Ability to work independently and collaboratively with program staff and external partners Required Experience Type of experience Needed Familiarity with grant-funded programs, especially GEAR UP or similar college access initiatives Amount of Experience Needed (Months/Years) More than 2 years Type of experience Needed Experience with data entry, tracking, and reporting for program compliance Amount of Experience Needed (Months/Years) More than 2 years Posting Detail Information Close Date Open Until Filled Yes Additional Information Concord University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1872 as a state Normal School to prepare teachers, Concord University (CU) is a public, career focused liberal arts institution located in rural southern West Virginia. Concord University (CU) offers talented individuals a wide array of fulfilling career opportunities from entry through academic or administrative professional levels. To maintain an outstanding talent pool, we employ individuals regionally, nationally, and internationally to attract top candidates. If you are looking for more than just a job, then I encourage you to browse our website and visit our job opportunities regularly. Learn more about Concord University and why it should be your first choice, not only for quality educational opportunities but also for exemplary employment. Applications will only be accepted through Concord University's online application site at ************************** Review of applications will begin immediately and will continue until the position is filled. Salary is commensurate with education and experience. Concord University is an Equal Opportunity/Affirmative Action Employer and encourages all qualified candidates to apply. We are committed to attracting and retaining quality faculty and staff. In doing so, Concord University offers outstanding benefit packages including: * Work week of 37.5 hrs. * Holidays - Employees receive 13-14 Paid Holidays Annually * Annual and Sick Leave -Staff earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year. * Health Insurance - Concord University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA). * Tuition and Fee Waivers- Professional development and education opportunities including tuition waiver program for employees, spouse, and eligible dependents. * Retirement Plans - TIAA's automatic retirement plan is a 401(a) plan into which six (6) percent of the employee's total salary is automatically withheld pre-tax and deposited into the employee's TIAA retirement account. The university matches the employees 6% contribution * Life Insurance - Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings. * Mountaineer Flexible Benefits. This is an IRS approved, tax free account that saves money on eligible health, medical, dental, and dependent care expenses. * Annual Increment Pay Quick Link to Posting **************************************

Posting Number Stu422P Working Title Art Education Monitor-Studio Assistant FLSA Exempt Student Pay Level B Advertised Pay Rate 11.00 Position Status Federal Work Study Department Student Emp Dept of Contemporary Art and Theater Job Summary/Basic Function Monitors are to supervise artists and maintain room associated with Art Education studio during scheduled hours Minimum Qualifications student in good standing, responsible and in ARED program Preferred Qualifications Posting Date 09/17/2025 Close Date Special Instructions Summary