Office Assistant jobs at Westchester Community College

Schedule: 9:30 am - 5:30 pm, Monday through Friday Salary: $18-20 per hour, based on experience Do you have a heart for young learners and a gift for creating joyful, structured spaces where curiosity thrives? Join our vibrant PreK team and help shape the foundational years of a child's educational journey. What You'll Do: Support the lead teacher in daily classroom activities Foster a safe, inclusive, and nurturing environment Assist with play-based learning, story time, and creative projects Help with classroom organization, transitions, and routines Build meaningful relationships with children, families, and colleagues What We're Looking For: A warm, patient, and energetic presence Experience working with young children (preferred but not required) Strong communication and teamwork skills A commitment to supporting the social-emotional growth of every child Reliability, flexibility, and a sense of humor Why Join Us: A supportive and collaborative school community Opportunities for professional growth A chance to make a lasting impact in the lives of children If you believe in the magic of early learning and want to be part of a team that celebrates each child's unique spark, we'd love to hear from you. To apply, please send your resume and a brief note of interest to Marcy Cathey, ***********************. Doane Stuart is an equal opportunity employer.

Job DescriptionWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, assisting them in printing A/R statements, processing A/P invoices in the system and USDA Document review. Your responsibilities will include answering phone calls, scheduling pick up appointments, and responding to e-mails. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Bilingal English/Spanish is a must. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Accounts Payable and Accounts Receivables Write emails, place purchase orders and process customer orders USDA Document Reviews Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers, fax machines and postage machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and Excel Highly organized with excellent time management skills and the ability to prioritize projects Bilingal English/Spanish

DISTINGUISHING FEATURES OF THE CLASS The work involves responsibility for performing complex clerical processing and maintenance of records, as well as a variety of office support activities. All of these functions require skilled use of computerized equipment with a word processing function. Under general supervision, employees in this class perform advanced clerical and routine secretarial tasks that include the use of word processing packages, spreadsheets, and database programs producing final copy that is accurate, grammatically correct and appropriately formatted. The principal emphasis of this position is upon the wide variety of clerical tasks performed, which require the application of independent judgment and clerical knowledge. Work, other than typing, is similar in nature and level to that found in the Clerk II class. Supervision may be exercised over a small number of employees assisting in routine clerical and typing tasks. Work is evaluated through observation of operations and review of correspondence, typewritten materials and completed work. Incumbents may be required to successfully pass a background check. Does related work as required. TYPICAL WORK ACTIVITIES * Types from copy, rough draft or general instructions, forms, accounting and financial statements, court records, letters, payrolls, receipts, case histories, vouchers, departmental reports, permits or other materials, frequently requiring independent action and discretion on problems encountered. * Uses word processing packages, spreadsheets and database programs to perform the more difficult and complex clerical processing and maintenance activities such as reports and other related documents. * Checks accuracy and completeness of documents and applications, forms presented for filing, recording, or other administrative action; issues licenses and permits of various kinds; prepares deeds and certificates. * Receives and examines legal instruments such as liens, mortgages, and business certificates for compliance with pertinent statutory requirements; supervises the recording, indexing, and filing of documents. * Examine payment claims of vendors for accuracy; checks contract claims relating to road construction, sewers and buildings. * Maintains attendance, personnel, and payroll records; makes work sheets; posts assignments. * Prepares requisitions; receives and distributes supplies; keeps perpetual inventory and consumption records. * Composes routine letters or types from rough copy, reports, letters, statements, tabulations, vouchers and legal documents. * May supervise a small number of clerical personnel engaged in routine clerical duties. When Assigned to Onondaga Community College: * Triage student traffic (walk-ins, calls, emails) in Academic Schools. * Assist with student outreach via phone and email. * Faculty support, with direction from Chair, including faculty course assignments, syllabi collection, filing of end of semester data collection. * Regular use of Microsoft 365/ Office 365 * Utilizes appropriate methods for interacting effectively and professionally with persons of all ages and from diverse cultural, socioeconomic, educational, racial and ethnic backgrounds, sexual orientations, lifestyles and physical abilities. Requirements: FULL PERFORMANCE KNOWLEDGE SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS * Good knowledge of general office terminology, procedures, and clerical techniques. * Good knowledge of proper grammatical usage, punctuation and spelling. * Working knowledge of equipment and systems used in an office. * Ability to communicate effectively both orally and in writing. * Ability to understand and carry out complex oral and written instructions. * Ability to communicate basic information clearly and courteously by telephone or in person. * Ability to make minor decisions in accordance with laws and regulations and to apply these to work problems. * Ability to assign, supervise and review the work of a small group of clerical personnel in a manner conducive to full performance and high morale. * Ability to establish effective working relationships with co-workers, superiors and the public. * Ability to make arithmetical computations and tabulations accurately and with reasonable speed. * Ability to manipulate an alphanumeric keyboard to produce letters, reports, charts and other documents with a high degree of accuracy and within required time frames. MINIMUM QUALIFICATIONS Promotion: * One (1) year of permanent competitive class status as a Typist I, Typist I (Spanish Speaking), Stenographer I or Data Entry Equipment Operator. Open Competitive: * Two (2) years of office experience, or its part-time equivalent, which must have included typing and clerical work as a primary function of the job; or, * An Associate's degree in Business or Administrative Assistant, or a closely related field, which must have included coursework in typing, keyboarding and/or word processing. Note: Post-secondary education from a regionally accredited college, university or business school or one accredited by the New York State Board of Regents to grant degrees with a concentration in Secretarial Science or Administrative Assistant may be substituted for the above experience on a year for year basis. Additional Information: CSEA position grade 5, anticipate salary is $ 42,672. Person hired for the position must meet the minimum qualifications listed here as this hire is approved through Onondaga County Civil Service. Onondaga Community College offers a generous and competitive benefits package including: * New York State Local Retirement System (pension) * Excellent health, dental, and vision insurance plans * Onondaga Community College participates in the Public Service Loan Forgiveness program for eligible borrowers. Application Instructions: * Please submit resume and cover letter to be considered. * Three professional references are required, at least one of which must be a current or former supervisor. Finalists will be notified prior to references being contacted. Please contact ************** for questions.

Candidates must be reachable on the certified Civil Service list. DISTINGUISHING FEATURES OF THE CLASS: Work is primarily of routine nature and involves the performance of standardized clerical and typist tasks. The work involves substantial part-time typing. Although detailed instructions are given for new or difficult assignments and practices are rather definitely fixed, employees must occasionally exercise independent judgment in applying them to specific cases. Work is reviewed by immediate observation, by checking completed work or by periodic or spot checks. TYPICAL WORK ACTIVITIES: The typical work activities listed below, while providing representative examples of the variety of work assignments in the title, do not describe any individual position. Incumbents in this title may perform some or all of the following, as well as other related activities not described. Collects money and accounts for monies received; Types reports, payrolls, envelopes and/or correspondence; Proofreads stencils; Answers telephone, takes messages and makes appointments; Sorts correspondence, vouchers and similar materials; Makes and checks routine arithmetical computations; Acts as receptionist, directing callers to the proper person of office and gives information of a routine nature; Operates a mimeograph, adding or other office machines; Indexes materials; Assists in taking inventories; Maintains records and prepares simple reports. FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS: Some knowledge of office terminology, procedures and equipment; some knowledge of business arithmetic and English; ability to understand and follow oral and written directions; ability to get along well with others; ability to write legibly; ability to type at a reasonable rate of speed; clerical aptitude; mental alertness; neat appearance; tack and courtesy; and good judgment. MINIMUM QUALIFICATIONS: Demonstrated typing skills and spelling competence. The mission of the Liberty Central School District is to empower each student to contribute and thrive in a diverse community by pursuing their potential, and our vision is to cultivate trust and courage to be innovative and persevere. We believe in achieving this through recruiting a diverse workforce inclusive of all backgrounds and from all walks of life.

Colgate University is a special place to work and offers many unique opportunities, including the ability to work with and among world class faculty and staff at a highly selective residential liberal arts institution. This position provides an opportunity to become familiar with the variety of regular positions that are available at the University, as well as the ability to add employment at a distinct University to your resume. Successful candidates for this position will earn sick leave, paid time off, free parking, and a University 'Gate Card that provides access to fitness facilities, athletic and cultural events, as well as a discount on many items at the University Bookstore. This type of appointment is not approved to work more than 999 hours per year for all positions combined. Should incumbents work more than a total of 999 hours in a year the appointment may not continue beyond one year of service. As a casual wage staff member, you may be called upon to work in one of the various Colgate departments or locations. These positions may be long or short term and can be either full time or part time, depending upon the need. Generally, the hours will fall during a typical business work day of 8:00 am - 5:00 pm but may have varying degrees of flexibility. Job duties will be based on the particular department and skills required. Accountabilities Temporary employees support various departments or locations during peak periods or employee absences. Requirements Professional Experience/ Qualifications Must be capable of working collegially with a diverse group of faculty, staff and students on a daily basis. Positions may require some of the following: * Familiarity with an office setting * Ability to follow directions * May require good dexterity * Ability to perform repetitive tasks such as document or mail processing * Customer Service experience in a retail environment * Experience using a cash register * Attention to detail * Ability to work in a fast-paced environment * May require a valid driver's license * Must be dependable and able to work flexible hours as needed Preferred Qualifications * An Associate's degree is preferred. Education Physical Requirements Other Information

Maintains office operations by receiving and distributing communications Maintaining supplies and equipment; picking-up and delivering items. Forwards information by receiving and distributing communications; collecting and mailing correspondence; copying information. Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work stations. Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation; monitoring and purchasing meter fund Maintains office schedule by picking-up and delivering items using automobile.Serves customers by answering telephone and questions; forwarding messages; confirming customer appointments.Updates job knowledge by participating in educational opportunities. Enhances organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments. Experience working with children and families preferred. The Learning Experience is a child development center. All applicants must be willing to work with children in classrooms if necessary. Compensation: $17.00 - $19.00 per hour This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The Learning Experience Corporate. The Learning Experience #206 The Learning Experience At The Learning Experience, we make early education joyful, engaging and fun so children are happy to learn, play and grow. Our curriculum focuses on the six ages and stages of early childhood development and engages children in hands-on learning activities that encourage them to explore and solve problems at their own rate of development. This forms a foundation for kids to Learn, Play and Grow under the care of our nurturing teachers and staff. At TLE, we've created a full cast of characters that become our little learners' educators, partners and friends through their preschool education journey. Each character has a unique personality and area of interest and brings learning to life by allowing children to explore the world through fun and imagination.

Substitute/Typist/Clerk Substitute Job Description Title: Typist Qualifications: Effective communication and problem solving skills. Ability to problem solve in a fast paced work environment Ability to work collaboratively in an educational setting. Ability to multi task and meet realistic deadlines. Regular and predictable attendance Qualified to be employed as a Typist per Civil Service and NYS Education Department guidelines. Working knowledge of office terminology, procedures, and equipment Working knowledge of business arithmetic and English High level of organization Ability to lift and maneuver general office materials and other objects as needed. Responsibilities Shall include but are not limited to the following: Attend meetings as needed Follow directives (written, oral, electronic) General Typist assignments Safe and efficient operation of district office machines. Types forms, form letters, transcripts, invoices, vouchers, records, payrolls, reports and other materials Acts as receptionist Types and maintains various types of records Files correspondence, memoranda, reports, and other materials Indexes materials and performs simple record keeping tasks Other assigned duties and/or responsibilities which may be deemed appropriate by the supervisors. Maintain Data Security as applicable. Maintain confidentiality with staff, students, and family information. Operate in a respectful, responsible manner Typist/Clerk Substitute Rate: 2024/2025 School year: $15.50/hour

Substitute/Substitute Clerical Date Available: ongoing This position is a Substitute Clerical Consideration for Full-Time will require placement on the Westchester Civil Service List. Job Title: Substitute Clerical Job Category: Substitute Department/Group: Administration Job Description Job Summary:Under general supervision, the incumbent provides substitute clerical and office support of a routine nature associated with the functions of the office. Incumbents are required to operate a variety of computer applications, as responsibilities involve maintenance of both automated and manual filing systems and records. Responsible for producing various document formats for finished copy using automated systems. Other typical duties include providing information to the public or visitors regarding office procedures and services, either in person or over the phone. Answers phones and takes messages, processes forms and collects fees related to office activities and other clerical tasks. Independent judgment is exercised when routine matters or clearly defined policies are involved. Tasks performed are routine, requiring entry level skills. Supervision is not a responsibility of this position, however, incumbents may oversee the work of part-time or seasonal help. Related work as required. Minimum Qualifications: Graduate of High School or GED Good knowledge of office terminology, procedures, equipment and business English Knowledge of proper grammatical usage, punctuation and spelling Familiarity with the capabilities of computer software applications to produce various document formats such as correspondence, reports, tables, charts and file storage Ability to plan, organize and efficiently perform clerical functions Ability to manipulate a standard alphanumeric keyboard at the rate of 35 words per minute Ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database software to produce a variety of formats for correspondence, records, reports and maintenance of files Ability to operate a variety of office machines Ability to deal effectively with the public and get along with others. Good judgment and discretion, dependability, tact, courtesy, and initiative. Physical/Mental Demands While performing the duties of this job, the employee: is regularly required to stand, walk, and sit. Is regularly required to read, write, speak, understand and communicate in English sufficiently to perform the essential duties of the position. Ability to carry out oral and written instructions Is regularly required to use hands and fingers to handle or feel objects, tools or controls and to talk and hear. Occasionally required to lift and/or push up to 25 pounds. Must have specific vision abilities for close vision, distance vision, and depth perception. Work Environment The noise level in the work environment is typical for a school environment. The incumbent continuously interacts with the public and other staff and frequently meets multiple demands from several people. Work generally performed indoors. Last Updated By: Human Resources Date/Time: March 2018

DISTINGUISHING FEATURES OF THE CLASS: Performs difficult but routine typing and general clerical work. Engages in detailed clerical work under general supervision. Detailed instructions are given for new or difficult assignments. Since this is the beginning class in the typist series, alertness and a willingness to learn and prepare for assignments of progressively increasing difficulty are essential. Does related work as required. EXAMPLES OF WORK: (Illustrative only) Types forms, form letters, invoices, resolutions, vouchers, records, reports and index cards and similar materials; Transcribes longhand copy; Relieves switchboard operator; Addresses envelopes on a typewriter or computer; Sorts correspondence, vouchers and similar materials; Acts as receptionist, directing callers to the proper person or office; Operates all office machines; Indexes materials. REQUIRED KNOWLEDGES, SKILLS, AND ABILITIES: Good knowledge of office terminology, procedures and equipment; reasonable knowledge of business arithmetic and English; ability to type from clean copy or rough draft as a minimum acceptable rate of 35 words per minute on a typewriter or personal computer; clerical aptitude, write legibly; mental alertness; neatness of appearance; ability to get along well with others; tact and courtesy and physical condition commensurate with the demands of the position. ACCEPTABLE TRAINING AND EXPERIENCE: Graduation from high school or possession of an equivalency diploma recognized by the New York State Education Department, including or supplemented by a course in typing or computers; PLUS one year of office experience which shall have including clerical work and working on a computer. Reviewed 9/7/76; 5/7/79 Reviewed with no change 7/26/82; 8/18/86 7/28/10 Revised 4/29/96; 9/21/99 CSC Amended 9/14/15

Substitute/Typist/Clerk Substitute Additional Information: Show/Hide Job Description Title: Typist Qualifications: * Effective communication and problem solving skills. * Ability to problem solve in a fast paced work environment * Ability to work collaboratively in an educational setting. * Ability to multi task and meet realistic deadlines. * Regular and predictable attendance * Qualified to be employed as a Typist per Civil Service and NYS Education Department guidelines. * Working knowledge of office terminology, procedures, and equipment * Working knowledge of business arithmetic and English * High level of organization * Ability to lift and maneuver general office materials and other objects as needed. Responsibilities Shall include but are not limited to the following: * Attend meetings as needed * Follow directives (written, oral, electronic) * General Typist assignments * Safe and efficient operation of district office machines. * Types forms, form letters, transcripts, invoices, vouchers, records, payrolls, reports and other materials * Acts as receptionist * Types and maintains various types of records * Files correspondence, memoranda, reports, and other materials * Indexes materials and performs simple record keeping tasks * Other assigned duties and/or responsibilities which may be deemed appropriate by the supervisors. * Maintain Data Security as applicable. * Maintain confidentiality with staff, students, and family information. * Operate in a respectful, responsible manner Typist/Clerk Substitute Rate: 2024/2025 School year: $15.50/hour

ABOUT OUR DISTRICT The Syracuse City School District is undergoing a new phase of innovation and transformation with the goal of ensuring that all students graduate high school with the skills needed to be ready for college and career. For Syracuse, all means all - including students who fall behind or have been considered "hard to serve" for a host of reasons. The School Board and Syracuse community have charged the Superintendent with improving student achievement, and he is seeking a dedicated and diverse team of school leaders and teachers to partner with him in moving the district toward its goals. The Syracuse City School District represents 34 schools and 4 alternative education programs, serving 19,000+ students Pre-K-12 of whom 77% qualify for free or reduced-price lunch, 18% are served by the Office of Special Education and 78% are students of color. ***PLEASE NOTE THAT THIS POSTING IS FOR ONGOING RECRUITMENT OF OFFICE ASSISTANT I*** LOCATION: Locations will vary depending on availability DISTINGUISHING FEATURES OF THE CLASS The work involves responsibility for performing office support duties of a routine nature. Under immediate supervision, an employee in this class performs clerical work that follows well established procedures. Detailed instructions and close supervision are received at the beginning of work and on new assignments, but regular routine tasks are performed more independently and some initiative and judgment is utilized as experience is gained. Assignments to the employee include use of standard office equipment. Work is supervised and reviewed by superiors upon completion for content and accuracy. Does related work as required. TYPICAL WORK ACTIVITIES Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers. Answer telephones, direct calls, and take messages. Communicate with customers, employees, and other individuals to answer questions, disseminate, or explain information, take orders, and address complaints. Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Review files, records, and other documents to obtain information to respond to requests. Interacts with the public, acting as the first point of contact in the office. Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail. Compute, record, and proofread data and other information, such as records or reports. Complete work schedules, manage calendars, and arrange appointments. Type, format, proofread, and edit correspondence and other documents using computer software. Inventory and order materials, supplies, and services. Deliver messages and run errands. Collect, count, and disburse money, do basic bookkeeping, and complete banking transactions. Complete and mail bills, contracts, policies, invoices, or checks. Process and prepare documents, such as business or government forms and expense reports. Prepare meeting agendas, attend meetings, and record and transcribe minutes. Make travel arrangements for office personnel. Troubleshoot problems involving office equipment, such as computer hardware and software. FULL PERFORMANCE KNOWLEDGE SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS Working knowledge of general office terminology, procedures, and equipment and clerical techniques. Working knowledge of proper grammatical usage, punctuation, and spelling. Working knowledge of the principles and practices for providing customer service. Skill in using email, word processing and spreadsheet software. Ability to perform clerical operations with letters and numbers. Ability to understand and follow oral and written instructions. Ability to listen to and understand information and ideas presented through spoken words or in writing. Ability to learn assigned tasks readily and to adhere to departmental routines. Ability to communicate information clearly and courteously by telephone or in person. Ability to learn how to operate a variety of office equipment, which may include telephones, computers, and photocopiers. Clerical aptitude. MINIMUM QUALIFICATIONS Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with an Associate's Degree, or higher; OR, Graduation from high school or possession of a high school equivalency diploma and one (1) year of experience in business administration, office management, or customer service. This position will be hired provisionally . All candidates must meet the minimum qualifications on the Onondaga County Civil Service for this title. When the exam for this title is offered, the successful candidate must pass the exam and be reachable on the resulting eligibility list, in order to be retained. The successful candidate will be required to pass a fingerprint-based background check, at the cost of $102.50 to the candidate. City Residents are encouraged to apply! WORKING HOURS: Working hours will vary depending on location. This position is non-exempt. SALARY/COMPENSATION: Salary will vary depending on location and per the Unit 9 contractual agreement. The Onondaga County Civil Service job description can be viewed by clicking here.

Vacancy #: Various Apply by: Continuous Title: Office Assistant 1 (hourly/temp) Salary: Various Grade: CSEA SG-6 Hours: Various Duration: Temporary Requirements: MINIMUM REQUIREMENTS: * Ability to understand and use common office record keeping and filing systems and processes. * Ability to code and decode data for machine processing and similar office processing. * Ability to read, understand and interpret regulations, procedural manuals and other documents used in routine office processing. * Ability to use common office equipment including equipment having alphanumeric keyboards, photocopiers, calculators and CRT's. * Ability to perform task effectively within prescribed time frames. * Ability to communicate effectively in writing and orally. Additional Information: * Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community * Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role * Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the following website for the complete Annual Security Report ("Clery Report"): ********************************** Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at ************** or via email at ***************. THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER Application Instructions: Applicants must submit the below documents through the online application process. Accommodations can be provided to applicants who need assistance applying online. * Classified Employment Application Form * Employment and Experience Form * Optional: Resume and/or cover letter may be uploaded as an additional document. Please note that the application and employment forms must still be completed in their entirety. Note: The required forms are included in the online application process, which will be found after clicking "apply now" See the FAQ for using our online system. Please contact us if you need assistance applying through this website. Returning Applicants - Login to your UAlbany Careers Account to check your completed application.

TITLE: Office Assistant 2; SG-9 Assignment: Storehouse; M-F; 37.5 hrs/week Jurisdictional Class: Competitive Negotiating Unit: 02-Adminstrative Job Description: To provide full staffing to ensure operational needs are met. Qualifications: Per classification standards. Target Date for Appointment: 1/16/26 Deadline for Applications: 1/2/26 How to Apply: External Candidates, who currently hold the title of Office Assistant 2; SG-9 at another state facility, should submit a completed classified service employment application form and summary of related work experience and submit to *************. Internal Candidates should submit an application for promotion or reassignment to the Director of Human Resources at ************* on or before the announced deadline. The best qualified candidates will be invited for a personal interview. Prior to a final offer of employment, the selected candidate will be required to submit to a background check including, but not limited to, employment verification, educational and other credential verification, and criminal background check. SUNY Canton does not discriminate based on race, color, national origin, sex, gender identity, disability, or age in its education programs, services, and activities, including employment policies and practices.

The Utica City School District's mission is to ensure that all students succeed and are well-rounded, with knowledge, skills, and character to be productive members of society. The District's vision is that students can reach their goals and find academic success through a variety of pathways and with different levels of support. About the Utica City School District: The Utica City School District serves a community of approximately 64,500 city residents in an urban and multi- cultural environment with a current enrollment of roughly 9,644 students in its 13 schools __ Proctor High School, Donovan Middle School, JFK Middle School and 10 elementary schools. The District's greatest asset is its diversity, with more than 50 languages spoken and 16% of students being English language learners. Elementary - The District's elementary schools integrate a vibrant curriculum across all grade levels and subject areas, aligning with the New York State Learning Standards. The District is also investing in the realignment of math goals, instruction and curriculum to focus on research-based best practices in mathematics that are proven to increase student performance outcomes. In all subject areas, there is an understanding that developing foundational skills will support students in bridging gaps in learning. Students are provided with a well-rounded curriculum focused on fostering academic and social/emotional competencies that will carry them through their academic career. Middle School - The focus at the District's middle schools is to ensure that students are provided with equitable opportunities to successfully transition from elementary to high school. Both middle schools offer opportunities for students to succeed at every learning level, with dedicated classes for English Language Learners and students with disabilities, as well as honors/advanced studies. The Family and Career Sciences and Technology programs have incorporated science, technology, engineering and math topics into each curriculum to help prepare students for the Career and Technical Education opportunities available at the high school. High School - Proctor High School provides numerous avenues for students to achieve the District's vision. This is accomplished through supportive and adaptive special education and English language learner programming, a robust honors and Advanced Placement curriculum, and partnerships with post-secondary institutions including Mohawk Valley Community College and Syracuse University's Project Advance. The District most recently embarked upon a groundbreaking initiative working with community and business partners to create innovative Career and Technical Education programming for its high school students. Proctor's Naval Junior Reserve Officers Training Corp (NJROTC), music, art and drama programs, along with numerous extracurricular activities and athletics, offer additional avenues to showcase students' talents and interests and support them throughout their school experience. DISTINGUISHING FEATURES OF THE CLASS: This work involves performing routine clerical duties or assisting in the performance of more difficult or responsible clerical work requiring full-time or substantial part-time operation of a keyboard. The work is performed under direct supervision with detailed instructions given for new or difficult assignments. The duties of a Typist are similar to those of a Clerk except that a Typist must have the ability to type at an acceptable rate of speed. Does related work as required. TYPICAL WORK ACTIVITIES: (Illustrative only) Types forms, form letters, transcripts, invoices, vouchers, records, payrolls, schedules, reports, titles searches, judgements, index cards, time cards and similar materials; Types materials from copy, rough draft, longhand, etc.; Files correspondence, memos, reports and other materials; Makes entries on cards, bills or in ledger from original sources; Makes arithmetical computations of fees and taxes; Answers telephone, providing information to callers, takes messages, makes appointments; Collects fees and accounts for monies received; Addresses envelopes; Indexes materials and performs simple record keeping tasks; May act as a Secretary to an official where assignments are limited in scope; Operates calculator, computer and other related office equipment as ; Uses judgment and experience in making decisions in accordance with established policies and procedures; May substitute for other clerical staff members during absences, lunch breaks, and in the event of illness or absence; Performs a variety of related duties as necessary and as requested. REQUIRED KNOWLEDGE, SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS: Working knowledge of office terminology, procedures and equipment; working knowledge of business arithmetic and English; ability to type accurately at a satisfactory rate of speed; ability to understand and follow oral and written instructions; ability to write legibly; ability to get along well with others; clerical aptitude; mental alertness; good judgment; neatness, accuracy, tact and courtesy. Physical condition to commensurate with the demands of the position. MINIMUM QUALIFICATIONS: NOTE: Graduation from High School and two (2) years of experience in a clerical position involving typing; OR Graduation from High School or the possession of a High School Equivalency Diploma and completion of a course in typing. Experience in typing must be an integral part of the position. If it is determined that the typing experience is out-of-title, incidental, overlapping, enhanced or fabricated, it will not be used to qualify for appointment to this title. Additional Requirements: Applicants must be appointed based on eligilbity list from Civil Service. If no list exists, applicants are appointed provisionally and must pass the civil service exam when it is administered; Fingerprinting Clearance - see additional information on our website under the Department of Human Resources Must comply with Civil Service Law; and, Must be a resident of the City of Utica. Please Note: The Utica City School District is affiliated with the City of Utica Department of Civil Service. We are an Equal Opportunity Employer which fully and actively supports equal access for all regardless of Race , Color, Weight, National Origin , Ethnic Group, Religion, Religious Practice, Disability , Sexual Orientation, Gender, Age, Veteran Status or Genetic Information.

Clerical/Office Assistant (Aut.Sys.) ');

Clerical/Office Assistant (Aut.Sys.) ');

Budget Title Clerical Specialist I Campus Title Program Clerical Specialist School/Division Research Foundation Department RF METS Staff Sub-Type Research Foundation Salary Level No Response Salary Range $38,000-$43,000 Salary Determination Starting salary rates are based on multiples factors which may include the position's major responsibilities, the applicant's background including education, work experience, and key competencies, the university's strategic priorities, internal peer equity and external market analyses, applicable federal, state, and local laws and negotiated labor contracts. Position Effort Full-Time If Part-Time, enter FTE: Is this a temporary position? Yes If Temporary, enter End Date: 08/31/2026 Position Summary The Migrant Education and Tutorial Services program at SUNY Cortland welcomes applications for a full-time Program Clerical Specialist. This position is responsible for maintaining and updating all databases used by the New York State Migrant Education and Tutorial Services (METS) program including but not limited to MIS2000, Migrant Student Information Exchange (MSIX), and WebApp which contains services delivered to migrant eligible students. This is a temporary position that is currently grant funded for 1 year, 9/1/2025-8/31/2026. Continuation of appointment depends on available grant funding. As a Research Foundation employee at SUNY Cortland, this position includes yearly cost of living increases and access to professional development opportunities. This position also includes retirement benefits, attractive Health Care options, including dental and vision insurances, and paid parental and family leaves. This position also offers paid time off and supports a work/life balance. Salary Range:$38,000-$43,000 What makes SUNY Cortland a great place to work? * Generous benefits include health, dental, and vision insurance, various retirement program options, paid family leave and/or parental leaves, flexible spending and dependent care accounts, long term disability and tuition reimbursement. * SUNY Cortland prioritizes work-life balance and well-being in all forms. The university's state-of-the-art Student Life Center is free for employees to use, with membership options for families. SUNY Cortland's Child Care Center welcomes the children of employees and community members, as space allows. Alternate work schedules are available with a supervisor's approval. * Professional development opportunities exist through training, continuing education programs, tuition reimbursement and conference travel, based on funding. * Cortland County and surrounding areas offer easy access to arts, entertainment, outdoor recreation and much more. Experience Cortland dives deep into the region's offerings Major Responsibilities * Maintain and update the MIS 2000, MSIX, and WebApp database which includes uploading data to the state server on a regular basis. * Review the student and family data documented by recruiters, including Certificates of Eligibility (COE) and departure forms, ensuring proper identification and correct district assignment for students. * Enter necessary data collected from METS staff such as student movement, METS administered assessments, group service delivery data, state scores, and transcript information. * Coordinate the flow of referral and movement data between recruiters, databases, and METS staff. * Maintain, organize, and file current and previously eligible student records. * Provide student and service data to METS Director, staff, recruiters, and NYS Data Director regularly and as requested, responding to inquiries regarding the data in a timely manner. * Create reports for METS Director, Migrant Educators, recruiters, state Director and district personnel as requested or needed. * Must attend statewide training for the operation and updates of METS databases at least twice a year and as needed. * Liaison, notify and communicate with districts regarding migrant eligible children receiving free lunch under Title 1, part C (Migrant Education). * Actively reconcile METS data from the Student Information Repository System on a yearly basis or as needed. * Participate in office duties including answering phones, responding to inquiries, organizing METS supplies and incoming instructional supplies, and preparing for student, staff and parent events. Functional and Supervisory Relationships Reports to and receives supervision from the METS Director. Works closely with the NYS Identification and Recruitment Coordinator for data collection and reporting. Provides support to METS staff including Director, Educators, Recruiters, and office administrative staff. Required Qualifications * High School diploma or equivalency plus 2 years' clerical/office experience * Demonstrated experience with data entry * Demonstrated experience using computers and programs such as Microsoft Office products such as Excel and Word Preferred Qualifications * Associate's degree in administrative support, clerical and/or business administration, and/or a relevant field * Experience working in higher education, school districts or other county agencies and stakeholders and/or not for profit agencies. * Prior experience working with program grants Knowledge, Skills & Abilities * Knowledge of migrant-specific terms and data * Previous office experience * Experience working with school districts or other county agencies and stakeholders * Ability to work independently and as a team * Accuracy and strong attention to detail * Good written and verbal communication skills * Good problem solving and reasoning skills * Strong organizational skills * Ability to meet deadlines and complete tasks in a timely manner About the University A top public university of approximately 6,600 students located in the geographic center of New York State, SUNY Cortland provides accessible, affordable education to students from across the U.S. body. One of 13 comprehensive universities in the State University of New York system, SUNY Cortland prides itself on its rigorous undergraduate and graduate programs in the liberal arts, sciences, education, and professional studies. For more than 150 years, SUNY Cortland has provided unmistakable value for students seeking a well-rounded academic, athletic, and social experience. The University ranks among the top campuses in the nation on Money magazine's "Best Colleges for Your Money List," fields a powerhouse Division III athletics program and boasts an impressive network of alumni making a difference in education, business, government, fitness, medicine and many other fields. EEO Statement The State University of New York at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/EEO/ADA) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university. Job Close Date Posting Detail Information Posting Number S25010 Review Start Date Open Until Filled Yes Quick Link for Direct Access to Posting **************************************** Special Instructions Special Instructions to Applicant Special Instructions to Applicant

Job Title CURE Office Assistant (Spring 2025) Department Foundations and Social Advocacy Job Description/Duties Position will assist supporting C.U.R.E. scholars through weekly meetings and events. Responsibilities include communication with current students and applicants and general office tasks. Days/Hours Needed 5 hours per week. Various days/times. Campus Location/Bldg. Cornish Hall, Room 1222 Required Qualifications Must be a current SUNY Cortland student. Preferred Qualifications Physical Demands Special Conditions for Eligibility Contact Name(s) & Email(s) Carrie Rood ************************ Salary Grade A-$15.50/hr. Salary Posting Detail Information Posting Number SA25067 Review Start Date 12/29/2025 Open Date 12/22/2025 Close Date 12/29/2025 Open Until Filled Yes Special Instructions to Applicants While positions may be open and posted here on jobs.cortland.edu until their listed close date, please note that positions may be filled on a rolling basis prior to this date.

The P/T Junior Office Assistant (Typist) performs various clerical tasks, assisting at the reception desk, welcoming students, assisting students with the admissions process, maintaining files and records, processing forms and payments, answering phone calls and other clerical duties assigned by the Director and Assistant Director of SUNY Westchester Peekskill. They will assist in community outreach and engagement. The successful candidate will become familiar with the policies and procedures, staff and services of the center. Requirements: REQUIRED QUALIFICATIONS: The candidate must possess a high school diploma or equivalency diploma. Good interpersonal skills, the ability to work well with others and attention to detail are also required. The candidate must have effective customer service and communication skills. The successful candidate must also be dependable and possess the ability to work responsibly with or without direct supervision. PREFERRED QUALIFICATIONS: Bilingual (Spanish) is strongly preferred. At least two years of experience is also preferred. Familiarity with the Peekskill community is highly encouraged. Additional Information: WORK SCHEDULE: This is an hourly position with a work schedule of 20 hours per week. The schedule is Monday - Thursday 5:00pm - 10:00pm. HOURLY RATE OF PAY: $16.75 per hour. No benefits. POSITION EFFECTIVE: The position will remain open until filled. Application Instructions: Applicants interested MUST apply online by submitting a letter expressing interest in this position, and a resume. Please login to: *********************************************** in order to check/edit your profile or to upload additional documents. The review of candidates will begin immediately and continue until the position is filled. Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning. The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law. .