Administrative Assistant jobs at Western States Fire Protection

Branch Administrators at LandCare are responsible for all administrative functions within the branch, including providing support to the Branch Manager and operational teams to ensure proper procedures are being followed. Areas of responsibility include process management, accounts receivable, accounts payable, payroll review, new hire onboarding, and general administration. The Branch Administrator is the main point of contact for the branch. Requirements Process Management Understand and manage administrative processes executed in LandCare's operations management software Lead weekly review of job reports in team meeting to ensure accurate job costing and work ticket management Oversee and analyze job costing data to ensure profitability and operational accuracy to verify that labor hours, materials, and expenses are coded correctly to each job. Identify cost variances or reduced margins, partnering with team members to address discrepancies and improve forecasting Provide initial and ongoing training and support of systems to production team members Lead branch through month-end close process, meeting deadlines and ensuring accuracy of transactions Accounts Payable, Billing and Payroll Generate accurate invoices according to schedule and present to customers in a timely manner Review invoices requiring additional assistance with branch team during weekly meeting, identifying action plans and follow-up Create purchase orders, manage receipts and vendor bills to ensure accurate and timely payment Review branch payroll for accuracy of hours and employee signatures on timesheets - submit for processing when complete Process new hires into HRIS system General Administration Answer phones, collect mail, and manage office supplies/equipment Maintain personnel files and complete uniform requests Other administrative tasks as necessary Benefits Besides the great team environment and the ability to work outside, we also have a strong benefits package for our team members: Competitive base salary Team based profit sharing program 401K for all employees with 3.5% company match Medical, dental, and vision coverage Paid Time Off Policy + 9 corporate holidays Formal training and development program This opportunity has a base range that represents a full-time annual salary of $55,000-75,000 (commensurate with experience).

Job Description Ideal for a "hands on" type administrative professional and true crime enthusiast with some experience in the legal or financial industry. SUPER unique opportunity. COMPENSATION: $29.50 PER HOUR NON-EXEMPT SCHEDULE: Full-time - 40 HOURS PER WEEK Monday - Thursday 7:30 AM - 4:30 PM Friday 7:30 AM - 2:00 PM LOCATION: 100% IN OFFICE - LAS VEGAS / SUMMERLIN ADJACENT At Nevada Guardian Services, we've been helping protect and support Nevadans since 2007 with heart and respect. Our team of certified professionals guides families through guardianship, trusts, and probate planning with compassion and clarity. We're all about doing the right thing, the right way - following the highest ethical standards while putting people first. We believe in active contribution and collaboration, working together to find the best solutions for those we serve. If you're passionate about making a difference and love a challenge, we encourage you to apply. Nevada Guardian Services Core Values People-Centered: Advocating for our clients without judgement, seeing them in the present. Collaboration: We invite others to contribute and share in the process, for the successful outcome for the client. Detail Oriented: We produce detailed documentation and follow through, so our clients receive the legally obligated care and attention they need. Key Responsibilities with Success Metrics Asset Discovery Partner with our internal Bookkeeper and Real Estate Lead to review client's personal files and financial documents, interview the client, family members, and/or friends to identify the assets in our client's portfolio, managing between 15 - 25 clients each month. Success Metrics: Prepare and present a report during weekly meetings with an update for each client. Maintain a minimum client billable rate of 80% week over week Marshall Financial Assets Contact financial institutions such as banks, credit unions, investment firms, and insurance companies associated with our client to confirm activity and transfer the account to the appropriate authority. Email, call, leave voice messages, and chat with each financial institution for each client until access is established, leaving a paper trail for each interaction and documenting all efforts in the Asana task. Property Transfer Prepare vehicles and personal property of clients, for sale, transfer, or distribution. Coordinate with real estate and bookkeeping seat, estate sale companies, and DMV for vehicle titling and registration. Success Metrics: Assign each task with the due date based on the follow up process of the financial institution related to the task or the most recent interaction All incomplete tasks must include a detailed note about the most recent interaction with the financial institution such as agent name, contact information, action taken, and the next follow up step Ideal Candidate Characteristics Caring deeply about others comes naturally Grit to keep going when things get tough and never give up Always do the right thing, even when no one's watching Your friends come to you for support Tendency towards curiosity Likes to find the missing pieces to a puzzle Approaches every situation like Olivia Benson Experience working in financial or legal industry 2 years in an administrative support role Benefits & Perks Health Insurance (Medical, Dental, Vision) 401(k) with matching Vacation (40 hours in year 1, 80 hours starting in year 2) Sick (up to 40 hours each year) Paid holidays (Federal holidays, Nevada Day, Day after Thanksgiving) COMPENSATION: $29.50 PER HOUR STATUTORY REQUIREMENTS BASED ON STATE GUARDIAN DESIGNATION Valid drivers license Zero convictions of a gross misdemeanor, felony, or judicially determined to have committed abuse, neglect or exploitation of a child, spouse, parent, or other adult Zero instances of suspensions for misconduct or disbarred from the practice of law, the practice of accounting or any other professions which invoiced the management or sale of money, investments, securities, or real property that requires licensure in Nevada or any other state Has not filed for or received protection under the federal bankruptcy laws within the past (7) years APPLICATION PROCESS Apply Online Take The ALL IN Assessment (Approximately 35 minutes) Screening Interview via Zoom (Approximately 15 minutes) Skills Test (Approximately 15 minutes) In-Person Deep Dive Interview (Approximately 1.5 hours) Team Test Drive Day(s) "Experience a Day in the Life with Us" (5 hours PAID at flat rate of $122)

Job DescriptionDescription: Job Posting: Licensed Physical Therapy Assistant (LPTA) We are seeking a dedicated Licensed Physical Therapy Assistant (LPTA) to join our team and deliver high-quality physical therapy services to patients in their homes. Under the supervision of the Registered Physical Therapist (PT), you will assist in the administration of physical therapy, helping patients improve physical function and quality of life in accordance with physician orders and individualized care plans. Responsibilities: Adhere to established Agency policies and procedures while providing physical therapy services. Administer physician-prescribed physical therapy under the plan of care established by the PT. Help improve or minimize residual physical disabilities, enabling patients to achieve their highest possible level of functioning. Collaborate with other health care professionals in developing and executing patient care plans. Perform all skilled physical therapy procedures as outlined by the physician and PT. Consult with the PT regarding changes in patient treatment or care. Educate patients and family members on home programs and activities of daily living. Participate in inservice programs and present inservice sessions as required. Engage in Quality Assessment and Performance Improvement (QAPI) activities as assigned. Attend all scheduled patient care conferences. Maintain accurate and timely medical records, progress notes, and care plan updates for each patient visit in compliance with Agency policy. Perform services delegated and supervised by the PT, ensuring quality care at all times. Assist in preparing clinical and progress notes to document patient progress. Participate in patient and family education to promote improved care outcomes. Deliver maintenance therapy services under the guidance of a qualified therapist when appropriate, in compliance with state licensure laws. Working Environment: Works indoors in both the Agency office and patient homes. Travel to and from patient homes is required. Job Relationships: Supervised by: Registered Physical Therapist, Director of Clinical Services, Clinical Manager Risk Exposure: High risk Lifting Requirements: Ability to participate in physical activity, including heavy lifting, bending, and standing for extended periods. Ability to assist with patient mobility and physical therapy exercises. Requirements: Qualifications: Graduate from a two-year college-level program approved by the American Physical Therapy Association (APTA). Currently licensed, registered, or certified in the state(s) in which practicing. Two (2) years of experience preferred. Acceptance of the philosophy and goals of the Agency. Ability to exercise initiative and independent judgment in patient care.

CleanTech Environmental has been providing professional environmental service in California for over 15 years. We are the one-stop shop for all hazardous waste and parts washer service needs. At CleanTech, our customer service creates trusting relationships with our customers to ensure the highest level of service. CleanTech provides a comprehensive package of environmental services and products under the umbrella of one reliable vendor saving our customers time and money Job Description Job Responsibilities: Claims Deduction Management. Administrative Support. Support and resolve administrative activities by maintaining communication flow and serving as a liaison for the Sales Team. Interface with Customers and Clients to ensure outstanding customer service Promotions Forms Management.Maintain efficient forms management process through consistent application and training.Skills: Strong skills with Microsoft Office Suites (spreadsheets, word processing, presentation development Customer Service Reps/Admin Assistant Using a computerized system, this position responds to customer inquiries in a call center environment. May perform one or more of the following: •Gathers information, researches/resolves inquiries and logs customer calls. •Communicates appropriate options for resolution in a timely manner. •Informs customers about services available and assesses customer needs. •All other duties as assigned. •Responds to telephone inquiries and complaints using standard scripts and procedures. •Assists in planning and implementing department goals and makes recommendations to management to improve efficiency and effectiveness. •Provides functional guidance, training, support and assistance to lower level staff. •Schedules work to ensure accurate phone coverage, monitors priority of calls and shifts escalated calls to assure resolution of problems. •Prepares standard reports to track workload, response time and quality of input. Qualifications High School Diploma or GED equivalent Experience effectively implementing change and demonstrated results in execution Prior Leadership experience leading, developing and selecting teams in customer service Availability to work all shifts, weekends, and holidays based on business needs Ability to work 35-40 hours per week Additional Information All your information will be kept confidential according to EEO guidelines.

Gray Construction is currently looking for an Assistant Project Manager with MEP experience to join our Reno, NV team. Responsibilities Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Automotive, Distribution, Mission Critical, and Commercial. Founded in 1960, Gray's robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world's most sophisticated organizations. Still, these areas don't define Gray-our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray. Develop, update and monitor job progress using QMS program, including scheduling, estimating and budgeting to ensure that construction of project parallels with schedule. Perform quantity take off(s), cost estimates and bid solicitation. Provide research options and regulation information as required. Purchase and coordinate the delivery of certain materials for the project(s) ensuring optimum prices, quality and conformance to specifications and budget. Reviews and approves invoices and change orders. Negotiate with subcontractors and vendors for specific trades ensuring that all scope is encompassed. Review vendor and subcontractor shop drawing submittals for construction as directed by the supervisor. Relocate to specific job sites (if required) in order to become familiar with procurement and construction practices. Attend weekly job site meetings. Assist in the preparation of various reports to assist in the successful management of the project(s), such as: monthly red files, progress analysis/schedules, billings and status reports. Assist in the organization and maintenance of job files to ensure continuity of work flow. Submit verbal and written reports on project status to supervisor. Communicate effectively with customer, direct consultants and subcontractors on the project(s). Responsible for the communication, implementation and enforcement of Gray's safety program on site. Other duties may be assigned. **Visa Sponsorship: This role is not eligible for visa sponsorship Qualifications Physical Demands & Work Environment The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands and arms, reach, and talk or hear. They are regularly required to climb or balance, stoop, kneel, or crouch. Must frequently lift and/or move up to 25 lbs., and occasionally lift or move up to 100 lbs. Specific vision abilities include accurate near and distant vision. Frequently in a normal office environment where noise level is moderate and temperature/humidity is controlled. Occasionally exposed to wet and/or humid conditions, moving mechanical parts, and outside weather conditions. May be exposed to high, precarious places, fumes or airborne particles, extreme cold and/or heat, risk of electrical shock, explosives and vibrations. Noise level on the job site is normally moderate to loud. Overtime may be required. Some travel may be required. Supervisory Responsibilities Indirectly supervises the activities of subcontractors and field personnel. Bachelor's degree from four-year college or university and a minimum of three years related experience. Must possess basic computer skills including the ability to utilize word processing, spreadsheet and e-mail applications. May also require working knowledge of scheduling applications. The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EEO Disclaimer Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability. #LI-SL1

The Executive Assistant reports to the Chief Operating Officer ("COO") and performs all job functions necessary including providing comprehensive support by managing complex calendars, coordinating high-priority meetings, handling sensitive communications, and assisting with key strategic initiatives. This role requires exceptional organizational skills, discretion, and the ability to work in a fast-paced and dynamic environment. The ideal candidate will possess strong interpersonal skills, a high degree of professionalism, and an understanding of corporate priorities. Benefits CalPortland is proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources: our employees. Your benefits are an important part of your overall compensation at CalPortland. That's why we give you a wide range of benefits to choose from. * Medical, Dental, Vision * low-cost premiums even for family coverage * Company-paid life/AD&D insurance * Company-paid short-term disability * Paid sick/vacation/holiday * 401k/Company Funded Pension Program (program is dependent upon location and job type) * Employee Assistance Program (EAP) * Additional voluntary benefits Responsibilities * Executive Support: * Manage the CEO and COO's calendars, including scheduling, rescheduling, and prioritizing appointments, meetings, and travel * Prepare and manage correspondence on behalf of both executives, including emails, phone calls, and meeting notes * Anticipate the needs of both executives, providing proactive solutions to support daily operations and decision-making * Act as a liaison between the executives and senior leadership, as well as external stakeholders, maintaining effective communication at all levels * Meetings & Travel Coordination: * Organize and coordinate meetings, including logistics, agendas, and materials for both internal and external parties * Prepare executives for meetings, ensuring they are fully briefed on the agenda, attendees, and key discussion points * Coordinate travel arrangements, including flights, accommodations, transportation, and itineraries, while ensuring cost-effectiveness * Strategic Project Support: * Assist in tracking and coordinating progress on key strategic initiatives and organizational projects led by the CEO and COO * Prepare reports, presentations, and other documents as needed for executive meetings, board meetings, and high-level discussions * Collaborate with other departments to gather information and insights necessary for decision-making processes * Confidentiality and Discretion: * Handle sensitive information with the utmost confidentiality and professionalism * Support the executives in managing both business and personal matters as needed, ensuring discretion and respect for privacy * Operations & Administration: * Help streamline operational workflows by managing key administrative tasks such as document filing, office supply management, and systems organization * Support the coordination of company events, corporate communications, and executive-related social engagements * Cross-Functional Coordination: * Build and maintain relationships with senior leadership, department heads, and external partners to ensure smooth operations and communication * Assist in coordinating cross-functional teams, ensuring alignment with the organization's strategic goals Education High school diploma/GED Requirements/Qualifications * Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), and project management tools * Ability to operate all types of office equipment (computer, copier, scanner) * Excellent English communication skills, both written and verbal * Excellent computer, math, and organizational skills * Self-starter with the ability to prioritize workload in an efficient manner * Strong problem-solving abilities, with a proactive and solution-oriented mindset * Ability to perform multiple tasks in a busy office environment, which may include distractions, interruptions, and noise * Ability to handle employee and company services confidentially Preferred: * Associate or Bachelor degree in Business Administration or equivalent experience * Experience with SAP Conditions of Employment Successful candidate must submit to a post-offer pre-employment physical examination, drug/alcohol screen, and background check. Some positions require Federal Motor Carrier Safety Administration (FMCSA) registration/clearance as well as ongoing alcohol and drug testing. #LI-AV1 Location:

The Administrative Operations Assistant is responsible for planning, directing, and coordinating administrative office functions, supporting plant personnel matters, ensuring compliance with HR and accounting policies, and contributing to operational efficiency. This role also supports production and inventory coordination, vendor communication, and cross-functional collaboration to ensure smooth business operations. The anticipated start date for this role will be December 1st, 2025. Principal Duties and Responsibilities Human Resources & Administrative Support Collaborate with plant management to support staffing needs, including job postings and applicant screening. Manage temporary staffing agencies and onboarding processes. Oversee pre-employment drug screening and new hire orientation. Ensure new hires have access to Employee Self-Service and complete benefits enrollment. Provide employees with access to IPay for paystub viewing and printing. Maintain accurate time and attendance records; submit hours to Payroll on schedule. Ensure personnel documents are scanned and filed in OnBase. Operations Coordination Assist in coordinating production schedules and tracking inventory. Communicate with vendors, logistics providers, and customers to ensure timely deliveries. Monitor and reorder packaging materials and office supplies as needed. Maintain digital and physical records of orders, vendor invoices, and client interactions. Accounting & Compliance Support accounting functions in accordance with company policy. Assist with invoice matching, data entry, and expense reporting. Help prepare documentation for billing and accounts payable/receivable. Review Internal Control Checklist with management. Ensure compliance with federal, state, and company personnel laws and HR policies. Cross-Functional Communication Serve as a liaison between office staff, warehouse teams, and management. Support internal meetings by preparing agendas, taking notes, and following up on action items. Distribute and post communication materials throughout the office and plant. Other Responsibilities Identify, research, and resolve administrative and operational issues. Complete special projects as assigned. Perform other duties as required. Qualifications High school diploma required; additional education in business or administration is a plus. Minimum 1-2 years of experience in office administration, operations, or accounting support. Proficiency in Microsoft Office (Excel, Word, Outlook); experience with ERP systems is a plus. Strong organizational and communication skills. Ability to manage multiple tasks in a fast-paced, production-driven environment. Familiarity with production workflows, inventory systems, or the packaging industry is preferred. Hourly Pay Range: $17.00 - $25.00 hourly dependent on experience *pay range may be adjusted depending on cost of living Bonus: A discretionary bonus based on company and business unit performance may also be provided. Benefits currently offered to our employees: Medical insurance Health savings account with company contribution Dental insurance Vision insurance Basic and voluntary life insurance Disability insurance 401(k) plan with company match Paid vacation and holidays Stock purchase program with employee discount Educational reimbursement Wellness programs and challenges Other supplemental benefits The Company is an Equal Opportunity Employer.

This position provides a wide variety of administrative, and staff support services. Performs office work directly related to HOA management and the general business operations of the association. May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Compensation: $20-$22 per hour FirstService Residential will compensate the successful candidate per the posted range. The salary or wage paid to the successful candidate will be commensurate with experience, education, and specific job responsibilities. For positions designated at a client's property, the salary or wage will also be premised upon the client's directive. The base pay range is subject to change and may be modified in the future. Your Responsibilities: * Ensures that the telephone is answered properly, and messages are handled courteously, accurately, and in a timely manner. * Initiates preparation of Management Reports, committee reports, and meeting notices as applicable and submits for the Manager-s review and approval. * Maintains updates and coordinates resident information in the computer database at a minimum on a monthly basis. Generates and provides this information to the Community or General Manager, and Board of Directors. * Maintains roster of mailroom boxes. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders, and receives tickets. Stamps and code invoices. * Prepares move-in packages for re-sale and leases. Creates files, compiles, and coordinates all necessary information and documentation for new owners/leases. * Set up meetings for the Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i.e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains the inventory of common area keys, transmitters, and key fobs for residents and re-order as needed following established procedures. Maintains a log for sales and cash purchases as needed. * Follows safety procedures and maintains a safe work environment. * All other duties as assigned. Skills and Qualifications: * Good written and verbal communication skills. * Adhere to required deadlines. * Foster cooperation and work well within a team atmosphere. * Complete company training as assigned. * Be punctual in work and meetings and track time as required by company standards. * Excellent attendance is mandatory. * Maintain an organized workspace according to company procedures. * Exhibit professionalism, professional attire, and demeanor at all times. * Adhere to the company-s Standards of Operation. * Attend all mandatory company functions. * Maintain reliable transportation. * Demonstrates effective communication skills consisting of oral, written, and listening skills. * Demonstrates excellent problem-solving abilities. * Excellent time management abilities. * Ability to draft correspondence and respond to inquiries and client concerns effectively and independently. * Must be proficient with computer programs needed for specific positions including Microsoft Outlook, Word, Excel, and PowerPoint. * Demonstrates organizational skills and ability to independently prioritize daily workload. * Must have a minimum typing speed of 50 WPM. Work Location: Reno, NV Work Hours: Monday to Friday What We Offer: * 11 company paid holidays * Medical, dental, vision * HSA and FSA * Company-paid life insurance and Employee Assistance Plan * Supplemental life, disability, accident, critical illness, hospital indemnity * Identity theft, legal services * Pet insurance * 401(k) with company match About us: FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development. Experience exceptional service with a fulfilling career in property management with FirstService Residential. To learn more about our company, culture, and exciting career opportunities visit our website. Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. FirstService Residential is an equal-opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment with FirstService Residential are contingent upon a satisfactory background check.