Internship jobs at Wiss Janney Elstner

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Summer 2026 Internship
Wiss, Janney, Elstner Associates 3.8
Internship job at Wiss Janney Elstner
Wiss, Janney, Elstner Associates, Inc. (WJE) is offering Summer 2026 Internship opportunities for students pursuing degrees in architecture, architectural engineering, civil engineering, and structural engineering at multiple office locations across the country. WJE is a global firm of engineers, architects, and materials scientists committed to helping clients solve, repair, and avoid problems in the built world. Clients worldwide seek our expertise to solve the most significant, interesting, and challenging problems in the built world. Our applied experience from more than 175,000 projects combined with unparalleled laboratory and testing capabilities have made WJE a leader in providing innovative yet practical solutions to the clients we serve. WJE is a team endeavor characterized by a culture of trust and personal responsibility. We encourage open communication, continuous learning, innovative thinking, ongoing mentoring, and free-flowing collaboration. As an Intern, you will have the opportunity to work side-by-side with industry-leading experts and gain hands-on experience while applying classroom knowledge to real-world challenges. A day in the life of a WJE intern may include field visits to active investigation sites, observations of in-progress construction, or collaborating with staff in our world-class laboratory in Northbrook, Illinois. With offices across the country, a growing international presence, and some of the most interesting projects in the built world, WJE offers the chance to learn what you love and discover where you want to be. Typical Intern Responsibilities: * Assist project teams with on-site investigations, condition assessments, and construction observations, which may include documenting distress, field testing, gathering data, collecting test samples, and preparing site visit reports * Organize field data and assist with research of modern and historic construction documents, building codes, and design guidelines to facilitate analysis, problem-solving, and repair design * Perform analysis under the guidance of licensed professionals using a combination of analysis software and engineering calculations * Assist project teams with the preparation of preliminary and final client deliverables, including structural and architectural construction drawings, specifications, and written reports Qualifications WJE looks for in an Intern: * Current student with excellent academic standing in their junior or senior year of a bachelor's or in a graduate program in civil or structural engineering, architecture, architectural engineering, building science, or related field * Effective verbal, graphical, and written communication skills * Enthusiasm for solving problems in the built world and curiosity about how things work * Interest in forensic engineering and architecture with a focus on existing structures * Demonstrated leadership skills, integrity, and work ethic Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position requires visual acuity and listening ability. Individuals must have the dexterity to be able to operate office and field equipment such as computers, printers, fax/copy machines, telephone/voice mail systems, and other office and field equipment. Requirements may also include: * Ability to attend meetings at the various office, field, and construction sites * Ability to perform inspections of buildings and other structures, both visually and with instruments * Ability to lift and carry materials and equipment up to 50 lbs. * Ability to perform work in the temperature extremes presented by work in the outdoors * Ability to read construction drawings, diagrams, printed materials, and computer screens * Ability to record data clearly and write passages for reports, letters, etc. * Ability to travel * Ability to safely work at heights * Ability to safely use and/or operate ladders, scaffolds, lifts, and other access equipment * Ability to understand and appreciate safety training specific to numerous workplace and construction hazards * Ability to safely work in a variety of occupationally hazardous locations * Medically fit to utilize respiratory protection devices and other forms of Personal Protective Equipment * Ability to drive and safely operate a motor vehicle Culture, Compensation, and Benefits: Wiss, Janney, Elstner Associates, Inc. (WJE) is a global firm of engineers, architects, and materials scientists. Clients worldwide seek our expertise to solve the most significant, interesting, and challenging problems in the built world. Our applied experience from more than 175,000 projects combined with unparalleled laboratory and testing capabilities have made WJE a leader in providing innovative yet practical solutions to the clients we serve. Working at WJE is a team endeavor characterized by a culture of trust and personal responsibility. We encourage open communication, continuous learning, innovative thinking, ongoing mentoring, and free-flowing collaboration. We seek highly talented and hard-working individuals who want to be challenged, who want hands-on work, who want to set a higher standard, and who want to be mentored by the industry's most accomplished experts. People with outstanding Character, unwavering Commitment to our core and culture, strong Expertise, and genuine Enthusiasm for their work. Learn more about the Extraordinary People we hire at WJE at ******************* WJE offers a robust, total compensation structure, where the hourly rate is just one component of an employee's annual earnings. Additionally, employees may be eligible to receive overtime and variable compensation based on personal and company performance, often resulting in above-market annual earnings. Actual hourly rate will be based on several factors including consideration for a candidate's qualifications, skills, competencies, and proficiency for the role while remaining mindful of our commitment to internal equity. A good faith estimate of the starting hourly rate (gross) for this position is in the following range: $17.00 - $35.00 This non-exempt position is also eligible for WJE's industry-leading, total rewards package which enables our employees to grow and thrive with comprehensive health and financial benefits including: * Robust and affordable health plans for employees and their families, including HSA as well as low and high-deductible PPO options * Generous 401(k) matching of 110% for the first 6% of eligible pay vesting immediately * Time off to care for yourself and others * Investments in employees' educational assistance and professional development Learn more about WJE's total rewards package here. WJE is an Equal Opportunity Employer. We invite all qualified applicants to apply including individuals with disabilities and protected veterans (VEVRAA federal contractor). WJE will consider qualified applicants with criminal histories in a manner consistent with the requirements of Fair Chance Ordinances.
$45k-62k yearly est. 60d+ ago
Videographer | Paid Internship (Onsite)
Tech Consulting 3.9
Atlanta, GA jobs
Videographer Intern (Content Production Intern) Hours: Part-time (10-20 hours/week) Department: Marketing Reports to: Marketing Lead About the Role We are looking for a Videographer Intern to support our marketing team with on-site filming and content organization. This role is perfect for someone who enjoys capturing video, owns a camera, and wants to gain real experience producing content for a fast-growing tech consulting company. This is an execution-focused internship. You will work directly with our Marketing Lead, capturing video and photo content that will be used for social media, employer branding, and company campaigns. Responsibilities Filming & Photo Capture Record short-form videos of employees, office environment, and company activities Capture interview-style clips, passport-style portraits, behind-the-scenes content, and B-roll Assist with lighting, framing, and audio when filming. Basic Editing Export versions in the correct sizes (9:16, 1:1, 16:9) Deliver clean raw videos, organized files so the Marketing Lead can edit and design with. Content Organization Maintain and organize a digital library of footage Label, tag, and categorize content for easy use by the Marketing Lead Upload, store, and back up all content weekly Support for Marketing Lead Follow a weekly filming checklist Capture requested content on set days Support special projects and filming days as needed What You'll Learn Real-world content production for a corporate brand How marketing strategies are built and executed Best practices for short-form, employer brand, and recruitment content How to capture high-trust, professional video for social media How creative teams operate inside a U.S. company Requirements Strong interest in videography and short-form content Own a Professional Camera (Lightning knowledge is a PLUS) Ability to follow direction and capture specific shots Organized, consistent, and reliable Able to work on-site and film as needed
$27k-35k yearly est. 5d ago
Internship
Pyxera Global 4.2
Washington, DC jobs
Pyxera Global is a nonprofit organization based in Washington, DC. For thirty-five years, we've created groundbreaking partnerships between the public, private, and social sectors, leveraging the unique attributes of each to create shared value and innovative solutions to complex challenges. We work across thematic social areas, including circular economies, equity in healthcare, small business growth, and bridging the digital divide. Our initiatives include a wide range of methodologies, including enterprise development, skills-based employee engagement and designing impactful corporate social responsibility strategies, and community partnership efforts that transform lives and livelihoods. Pyxera Global endeavors to practice and elevate diversity, inclusion, and environmental sustainability within and outside of our organization. Visit our website to learn more. POSITION DESCRIPTION: Pyxera Global invites highly motivated recently graduated undergraduates to apply for a paid internship supporting our Programs Department. This is a hybrid role, requiring 20-40 hours per week with a combination of in-office time at our Washington, DC headquarters and remote. We are ONLY considering candidates who: Will have obtained a Bachelors degree by May 2026 or equivalent combination of education and experience Have less than one year of full-time work experience, and Follow the application instructions outlined in this post. The internship will run from January through June 2026, with the opportunity for possible extension, depending on organizational needs. Pyxera Global values diversity and is committed to building an inclusive team. We encourage candidates of all backgrounds and experiences to apply. Pyxera Global will review applications on a rolling basis, and prioritize applications submitted prior to December 28, 2025. RIGHT CANDIDATE: The right candidate for this internship is a motivated early-career professional eager to launch a career in international development, corporate social responsibility, or social impact program management. You thrive in dynamic environments, enjoy connecting details to the bigger picture, and take pride in producing high-quality work whether you're drafting a client email or improving a project tracker. You're the kind of person who: Brings curiosity and a genuine interest in global issues, equity, and collaboration across sectors Is organized and dependable, able to balance multiple priorities while maintaining attention to detail Communicates clearly and professionally, both in writing and in conversation Is proactive and resourceful, comfortable taking initiative and asking thoughtful questions Enjoys learning, takes feedback well, and seeks out opportunities to grow Thrives in a team environment, contributing ideas and supporting others to succeed Is excited by the opportunity to deepen your skills through hands-on experience, mentorship, and the potential for a full-time role at Pyxera Global KEY RESPONSIBILITIES: The intern will be responsible for supporting the implementation and monitoring of diverse program activities as well as supporting specific department and unit initiatives or projects. They may also be asked to assist in business development activities, including monitoring opportunities across client/funder organizations and conducting research. Duties include, but are not limited to, the following: Conduct country- or sector-specific research and assist in identifying local partner organizations Draft and update program materials, including handbooks, onboarding guides, and training decks Assist with project administration, including expense reports, scheduling, database updates, and meeting coordination Audit and improve project management tools and processes, supporting SOP development and identifying workflow efficiencies Participate in proposal development for clients and funders, including research, drafting sections, and formatting Contribute to cross-functional collaboration, joining select internal meetings and helping track progress on department goals Own discrete project tasks, such as managing timelines, tracking deliverables, or leading small workstreams with guidance from a supervisor Draft internal and external communications, such as client emails, project updates, or team briefs Support monitoring and evaluation efforts, such as collecting feedback, analyzing survey results, or contributing to learning reports Shadow and support Project Coordinators, gradually taking on similar responsibilities such as coordinating calls, updating trackers, and preparing project reports KNOWLEDGE & SKILL PREFERENCES: Have obtained a Bachelors degree by May 2026 or equivalent combination of education and experience Willingness to learn to work both independently and collaboratively in a fast-paced, hybrid work environment Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and meet competing deadlines Strong written, verbal, and interpersonal communication skills Comfort with ambiguity and willingness to proactively solve problems and suggest improvements to systems, processes, and tools Willingness to learn project coordination tools (e.g., Asana) and familiarity with CRM or knowledge management systems (Salesforce and SharePoint experience is highly desirable) Basic research and synthesis skills, especially for proposal support, partner research, or monitoring and evaluation Proficiency in Microsoft Office Suite, especially PowerPoint and Excel; experience creating polished decks or tracking documents preferred Proficiency in a language other than English a plus Openness to feedback, coaching, and professional development, with a demonstrated interest in pursuing a career in global development, consulting, or project coordination U.S. citizenship required SALARY: Intern positions are paid an hourly rate of $19.50/hour and will receive a limited transportation stipend. TO APPLY: Send a cover letter, resume, and available start-date via e-mail to ******************************. Applications without the above requirements will not be considered. In the subject line of the email, please use “Program Internship.” Applications are reviewed on a rolling basis until December 28, 2025. Only short-listed candidates will be contacted for interviews
$19.5 hourly 3d ago
Land Surveying Intern (Summer 2026)
MacKie Consultants, LLC 4.1
Rosemont, IL jobs
Mackie Consultants, LLC is a full-service Engineering Firm providing a full array of Civil Engineering, Land Surveying, and Constructions Services. Mackie Consultants provides services for many residential, commercial, industrial, institutional, and municipal clients. Each summer Mackie welcomes promising students from top-ranked schools and universities to join its summer internship program. The Intern Program nurtures the curiosity of its interns and provides a summer of engaging land surveying experiences to help them begin the transition from academics to their profession. On site experiences provide front-row access to multidisciplinary land surveying and engineering projects and gives interns a unique opportunity to explore career interests. Interns also train on the latest available industry software and work with survey/engineer mentors who model professional skills, networking know-how, and career success in the land surveying and civil engineering field. Imagine how a hands-on summer learning experience, technical skills training, and professional, caring mentors can impact your future. Come join us at Mackie Consultants. It is anticipated that your internship will include working approximately 40 hours per week, or as otherwise mutually agreed upon. Our Intern Program includes but is not limited to: Mentoring Program Software Training Site Visits Mackie Consultants, LLC is an Equal Opportunity Employer It is the policy of Mackie Consultants, LLC to provide equal employment opportunity without regard to race, color, age, religion, sex, sexual orientation, national origin, marital status, changes in marital status, pregnancy, childbirth, or medical or common conditions related to pregnancy or childbirth, parenthood, creed, veteran's status, veteran's disability and physical or mental disability, citizenship status or unfavorable discharge from the military. Mackie Consultants, LLC intends that all matters related to recruiting, hiring, training, compensation, benefits, promotions, transfers, terminations and layoffs and recalls, as well as all Mackie Consultants, LLC sponsored social and recreational programs, and all treatment on the job, be free of unlawful discriminatory practices.
$30k-38k yearly est. 4d ago
Ulysses 2026 Intern Class
Ulysses 3.8
Chicago, IL jobs
Ulysses Commodities LLC is a member of the National Futures Association (NFA) and is registered as an Introducing Broker with the Commodity Futures Trading Commission (CFTC). The company focuses solely on serving the institutional commodities community, with expertise in working with Eligible Contract Participants (ECPs) as defined by the Commodity Exchange Act. Ulysses is committed to delivering reliable and tailored services to meet the specialized needs of its clients. Role Description The Ulysses 2026 Intern position offers an exciting opportunity for aspiring professionals interested in the commodities industry. Based in Houston, TX Interns will engage in a variety of activities such as assisting with research, supporting client communications, analyzing market data, and contributing to internal reports, while gaining firsthand exposure to the institutional commodities market. Qualifications Ability to conduct research and analyze market data accurately and efficiently. Strong verbal and written communication skills to support effective client interactions and internal reporting. Detail-oriented mindset with skills in organizing, organizing, and presenting complex information clearly. Basic understanding or academic experience in finance, economics, or commodities markets is an advantage. Proficiency in business tools such as Microsoft Office Suite, particularly in Excel and PowerPoint. Demonstrated ability to work independently and remotely in a professional setting. Strong problem-solving skills and the ability to learn quickly in a fast-paced, dynamic environment. Enthusiasm for learning about the commodities industry and a proactive attitude to contribute effectively to the team What You Will Accomplish You will be embedded directly with our brokerage teams, gaining real-time exposure to the lifecycle of a trade. Your core responsibilities will include: Market Intelligence: Monitor live oil and energy market news to identify price drivers, trends, and geopolitical events affecting global supply and demand. Derivatives Mastery: Gain practical, hands-on knowledge of derivative contracts, specializing in futures, options, and spread strategies for crude oil and refined products. Trade Flow Support: Monitor client market participation (offers) to identify potential buyers and sellers, assisting brokers in matching customers to facilitate liquidity. Exchange Operations: Utilize professional trading platforms (ICE & CME) to route customer trades and gain familiarity with the mechanics of futures contract lifecycles. Client Relations & Ops: Support the operations team with trade confirmations, assist in client event planning, and ensure seamless communication between the desk and our customers. Who You Are Current Junior/Rising Senior: You are on track to graduate in Spring 2027. High-Energy: You thrive in fast-paced, high-pressure environments. Analytical & Sharp: You can digest complex information quickly and communicate it clearly. Hungry for Success: You are looking for a career where effort directly correlates to reward. The Ulysses Advantage This is a pipeline program. Successful interns who demonstrate aptitude and work ethic will be extended full-time offers to join the desk as Junior Brokers in 2027.
$30k-37k yearly est. 3d ago
Office Administrator
Morgan Consultants, Inc. 3.4
Decatur, GA jobs
Morgan Consultants, Inc provides specialized engineering, management, and consulting services to a wide variety of food and beverage companies. We are seeking an Office and Admin Management professional with strong xls skills for immediate, full-time (40 hrs/wk) hire to be a significant part of our exciting and growing technical consulting firm located in the Decatur area. Compensation is based on level of experience and skillset. W-2 benefits include Holiday and PTO, 401k, Health, and Dental. This is an exciting, multi-faceted opportunity with potential to leverage existing skills and develop more! This role immerses you into the Food Manufacturing industry. Candidates must be self-starters, motivated, and have excellent organizational and computer skills. Must have own car to occasionally run errands. The office is a non-smoking environment with dogs and cats. Office Administration Ability to perform basic office hardware and software troubleshooting for PCs, Laptops, Printers, etc Answer and handle all incoming calls from employees, clients, partner companies, etc Assist with new employee and sub-contractor onboarding - Background Check coordination, completion of employment documents, Drug Test scheduling, etc Handle Travel Arrangements such as car, air, and hotel, with some price negotiating Maintain an atmosphere of professionalism, responsiveness, and a can-do attitude Order Supplies for the general office and individual employees as required PowerPoint, Word, and Excel proficiency including labeling photos, developing spreadsheets with formulas, and creating and editing presentations from other materials Provide Financial Reporting assistance as needed using Excel spreadsheets Run miscellaneous errands such as Post Office, Bank, FedEx, Shipping, Office Supplies Scheduling of office support services such as IT Provide daily e-Filing System Management and Hard Copy filing for new documents Update various Excel spreadsheets for record-keeping and financial analyses Update weekly Man-hour tracking for projects using Excel forms Required Skills 6 years minimum experience with Office Management roles Ability to respond quickly to needs and changing priorities Associates degree or higher in related field Reporting assistance using Excel spreadsheets Highly organized, self-starter, multi-tasker, with ability to prioritize LinkedIn Recruiter experience Office or Operations Management experience Strong Level MS Excel skills Preferred Skills Experience with a consulting or engineering firm Highly detailed and accurate work Experience with data entry Great documentation skills
$46k-57k yearly est. 2d ago
Office Administrator
Robert Half 4.5
Bergenfield, NJ jobs
Receptionist & Office Administrator Company: Growing, Employee-Friendly Cosmetic Company Salary: $75,000-$80,000 My client is seeking a highly organized, polished, and personable Receptionist & Office Administrator to support our Saddle Brook office and serve as the face of our organization. This critical role provides comprehensive administrative support to our NA President/Global CFO while ensuring the office operates smoothly, efficiently, and with a welcoming atmosphere. The ideal candidate excels at multitasking, thrives in a fast-paced environment, and brings exceptional communication, organizational, and customer service skills. Key Responsibilities Front Desk & Office Operations Serve as the first point of contact for all visitors, creating a warm, professional, and customer-focused environment. Manage all incoming and outgoing mail, packages, and courier deliveries in accordance with UPS and USPS guidelines. Maintain office supply levels, kitchen supplies, mail distribution, sample room organization, and IT equipment coordination. Lead clerical tasks including answering phones, responding to emails, and managing daily correspondence. Support new hire onboarding by preparing workspaces and coordinating first-day logistics. Executive Support Provide high-level administrative assistance to the NA President/Global CFO, including calendar scheduling, travel arrangements, meeting management, and expense reporting. Coordinate executive meetings: scheduling, room reservations, prepping agendas, and taking meeting minutes as needed. Handle confidential information with professionalism and absolute discretion. Event & Project Coordination Plan and execute office events from concept to completion, overseeing logistics such as catering, décor, transportation, and materials. Partner with the Sales team to manage the Sample Room and maintain organization. Support cross-functional teams and collaborate on ad hoc projects as assigned. Technology & Facilities Support Serve as the primary contact with the IT department for administrative/telecommunication issues, troubleshooting, and equipment requests. Act as a liaison between IT and employees to resolve equipment and conferencing issues. Assist with vendor management and basic budgeting or purchasing needs. Qualifications Core Competencies Exceptional verbal and written communication skills. Strong organizational and time-management abilities; able to juggle multiple priorities. Proactive problem solver with a resourceful, anticipatory mindset. Warm, approachable, emotionally intelligent; remains calm under pressure. Proven ability to handle sensitive and confidential information. Familiarity with daily office management procedures. Technical Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with calendar management systems and expense reporting tools. General comfort with IT coordination and office technology. Professional Requirements Minimum 2 years of experience in office administration, office management, or executive support. Knowledge of facilities coordination, vendor management, or HR/IT support is a plus. Basic understanding of budgeting and purchasing. Education High school diploma or equivalent required; college degree preferred. Ability to work onsite in Saddle Brook, NJ five days per week.
$75k-80k yearly 1d ago
Public Affairs/Latinovations Intern
Dewey Square Group 3.8
Washington, DC jobs
The Dewey Square Group, a national leading public affairs firm, is seeking a bilingual intern to join the firm's Latinovations practice in the Washington, D.C. office for the spring semester. This is a paid position and candidates must have full-time availability. Dewey Square Group was founded in 1992. We help businesses, nonprofits, campaigns, and causes achieve their public affairs goals - whether they be favorable legislative or policy outcomes, successful advocacy efforts, community-based consumer marketing, or high-profile awareness campaigns. The Latinovations practice, founded by Maria Cardona, works with a diverse portfolio of clients, ranging from Fortune 500 companies to local advocacy organizations. Leveraging the team's extensive reach within the Latino community, Latinovations works at the forefront of the major issues affecting the Latino community and the country, guiding clients on best practices for coalition building, and supports their positions, products, and brands within the Hispanic community. Responsibilities may include, but are not limited to: Drafting and proofing written materials such as press releases, media advisories, and social media content in English and Spanish Creating and maintaining press lists Notetaking for internal and external meetings Monitoring media coverage and compiling reports Researching client policy issues Qualifications: An interest in communications, public relations, Latino outreach, advocacy, and politics; all majors welcome. Excellent written and verbal communication skills in both English and Spanish. Hardworking and eager for new challenges and projects. Able to take initiative, prioritize assignments and time management, and seek out opportunities for learning. Available to work business hours Monday-Friday, with two to three days in office. The ideal candidate will be available to work full-time (40 hours/week) and be based in the Washington, DC region. As an Equal Opportunity Employer, Dewey Square Group does not discriminate against applicants or employees because of their race, creed, color ,age, religion, sex, disability, sexual orientation, marital status, military status, national origin, ancestry or any other status protected by federal, state or local law.
$33k-44k yearly est. 3d ago
Office Administrator
Trilliant 4.4
Cary, NC jobs
Trilliant offers a universal communications platform that is at the convergence of the smart grid, smart city, and global Industrial Internet of Things (IIoT) applications. We bring together multi-technology solutions, global capabilities, and mission-critical communications to deliver future-proof solutions. We are a device-agnostic, integrated, multi-technology communication platform that provides flexibility to balance technological capabilities with economic needs. Trilliant is committed to best-in-class solutions that empower our customers and their customers to connect to the world of things We are an equal-opportunity employer offering comprehensive benefits and compensation packages with a selection of insurance programs. We have dynamic and collaborative work environments with some of the brightest employees in the world. We invest in people and provide opportunities for our employees to grow hand in hand with our business. Job Description: Trilliant is seeking an Office Administrator who will maintain a positive working environment and play a central role in keeping leadership team members organized, on track, and moving forward. Position Responsibilities: Office Management: Responsible for the front lobby area to include greeting visitors, clients, and vendors in a professional manner. Answer and direct incoming calls to appropriate personnel. Maintain all shared office spaces in a clean and organized manner. Coordinate day-to-day office operations, including handling mail and couriers, managing office supply procurement and organization, and overseeing kitchen maintenance. Provide general office support to employees as needed Coordinate logistics for in-office events such as sales training, executive meetings, and client visits. Organize and coordinate staff lunches as needed Lead the Health & Safety Committee and ensure compliance with workplace safety protocols. Executive Staff Support: Schedule and calendar management. Arrange travel and prepare itineraries. Schedule and coordinate meetings, including preparing agendas and taking meeting minutes. Prepare and track expense reports for executive team members. Draft, edit, and proofread presentations, correspondence, memos, charts, tables, graphs, and other business documents. Maintain confidentiality and handle sensitive information with discretion. Assist with special projects and other administrative tasks as assigned. Position Requirements: Must be able to be onsite for 5 days. Must be able to lift 25 lbs. Excellent communication and customer service skills Prior administrative experience supporting a team in a fast-paced, high-tech environment preferred. Proficiency in Microsoft Office applications including Word, PowerPoint, Excel and Outlook. Comfortably using the Internet as a daily research and productivity tool. Education/Certification: BA/BS degree preferred. Excellent academic credentials. Trilliant Values: PASSIONATE- We find the right solutions for customers and exceed their expectations. ACCOUNTABLE- We work smart and tackle problems with urgency to get the job done. CONFIDENT- We look to the future and partner with each other to deliver world-class solutions. ENERGIZED- We are excited and support the growth and direction of Trilliant.
$30k-38k yearly est. 5d ago
Office Administration
Ultimate Staffing 3.6
Austin, TX jobs
💼 1) $21.50/hr - Front Desk Coordinator - South Mopac ✅ Experience in medical billing & coding is required. ✅ Thrive in a fast-paced environment with ~160 patients daily. ✅ Bubbly, professional, client-facing personality. 🎁 Benefits Upon Permanent Placement: ✨ Medical/dental/vision insurance (after 60 days). ✨ Paid Time Off (PTO) & sick time. 📣 Reliable candidates with medical billing expertise and a friendly personality are encouraged to apply! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
$21.5 hourly 5d ago
Office Coordinator
Ascendo Resources 4.3
Passaic, NJ jobs
Our esteemed client in Passaic County, New Jersey are seeking an organized, proactive Office Coordinator to support smooth daily operations and assist with light project coordination. The ideal candidate will not only ensure the office runs efficiently but will also be able to track tasks and projects from initiation through completion-providing timely updates to internal teams, external partners, and the COO. Key Responsibilities: Operations Coordination Serve as the primary point of contact between internal staff, external vendors, and the COO, ensuring clear and timely communication. Oversee day-to-day office and facility operations, including cleanliness, security, and functioning of equipment. Conduct routine facility inspections to ensure safety, compliance, and optimal working conditions. Manage workspace organization, seating/desk arrangements, and general office resource allocation. Project & Task Coordination Track tasks and small operational projects from start to finish, ensuring deadlines are met. Provide regular status updates to stakeholders, including the COO. Assist in coordinating cross-departmental activities and follow-ups to keep initiatives moving forward. Vendor and Contractor Management Coordinate scheduling and oversight of routine maintenance and repairs (HVAC, cleaning, etc.). Manage relationships and contracts with vendors, ensuring service-level expectations are met. Act as the main point of contact for facility-related vendors and contractor inquiries. Safety & Compliance Monitor and manage expiration/renewal of licenses for former PIC across all licensed states. Ensure adherence to safety regulations, building codes, and emergency procedures. Support the maintenance and updating of emergency preparedness protocols. Inventory & Equipment Management Track and maintain office and facility supply inventory. Place supply orders and manage budget for facility-related purchases. Oversee distribution, tracking, and maintenance of nursing equipment (tablets, programmers, sensors). Space Planning & Workplace Optimization Support office layout changes, seating assignments, and space planning initiatives. Identify opportunities to enhance workspace efficiency and employee comfort. Assist in managing new and existing leases across the country, including coordination with landlords and leasing partners. Reporting & Budget Support Assist with facility-related budgeting and track expenditures. Maintain accurate logs, reports, and documentation related to maintenance, incidents, and operations. Qualifications: Education Bachelor's degree in Facilities Management, Business Administration, Operations, or a related field preferred. Experience 2+ years of experience in office coordination, facilities coordination, property management, or a related operational role. Project coordination or project tracking experience strongly preferred. Skills Excellent organizational, time-management, and multitasking skills. Clear and professional communication abilities. Strong attention to detail and follow-through. Knowledge of facility management practices and workplace safety standards. Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams). Ascendo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity
$33k-40k yearly est. 4d ago
Recruiter/Office Coordinator
HKA Enterprises 4.6
Newport News, VA jobs
Job Description: Recruiter/Office Coordinator - Maritime Division - Newport News, VA About the Company HKA is a premier staffing and Employer of Record (EOR) company focused on connecting skilled professionals with leading organizations in the maritime industry. We specialize in staffing solutions for shipbuilding and ship repair projects, ensuring our clients have access to the best talent available. Our commitment to diversity and inclusion drives our success, as we strive to create a collaborative and innovative workplace. Position Overview We are seeking a Recruiter/Office Coordinator to join our maritime division. This multifaceted role combines recruitment responsibilities with office coordination tasks, focusing on interfacing with hiring managers to recruit for skilled trades and other maritime roles. The ideal candidate will excel in a fast-paced, outcome-oriented environment, managing walk-in traffic, escorting candidates to client sites, and overseeing office inventory, including personal protective equipment (PPE). Key Responsibilities Recruitment and Candidate Management: Interface with hiring managers to understand recruitment needs for skilled trades and other maritime positions. Build and maintain relationships with potential candidates through proactive outreach and networking. Manage the full recruitment process, including screening, interviewing, and onboarding candidates. Office Coordination: Manage walk-in traffic at the office, providing a positive first impression and assisting candidates with inquiries. Escort candidates and new hires to client sites, ensuring a smooth transition and positive experience. Oversee office inventory, including PPE and other supplies, ensuring availability and compliance with safety regulations. Sourcing Strategies: Develop and implement effective sourcing strategies to attract a diverse pool of candidates for maritime roles. Generate leads for new business opportunities by identifying potential clients through candidate interactions and market research. Performance Tracking: Monitor and report on key recruitment metrics to assess effectiveness and identify areas for improvement. Stay informed about industry trends and best practices to enhance recruitment and office coordination efforts. Required Qualifications High school diploma or equivalent; Bachelor's degree in Human Resources, Business Administration, or a related field is a plus. Minimum of 2 years of experience in recruitment or office coordination, preferably in a staffing or maritime environment. Strong organizational skills and the ability to manage multiple tasks in a fast-paced setting. Excellent communication and interpersonal skills, with a focus on building relationships. Basic knowledge of safety regulations and PPE requirements in the maritime industry. Preferred Qualifications Experience in a staffing agency or EOR setting. Familiarity with applicant tracking systems (ATS) and recruitment software. Knowledge of skilled trades and technical roles within the maritime sector. Strong problem-solving skills and a proactive approach to challenges. Work Environment Fast-paced and collaborative office environment. Commitment to innovation and exceptional customer service. Compensation & Benefits Competitive salary based on experience. Performance-based incentives. Comprehensive health, dental, and vision insurance. Opportunities for professional development and career growth. Equal Opportunity Statement HKA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you are an organized and motivated individual with a passion for recruitment and office coordination in the maritime industry, we invite you to apply for the Recruiter/Office Coordinator position at HKA!
$29k-39k yearly est. 2d ago
Office Coordinator
Professional Alternatives 4.0
Dallas, TX jobs
Salary: 45,000 to 55,000 depending on experience. Schedule: Monday through Friday, 9 am to 6 pm. Environment: Business casual About the Role We are looking for a highly organized Office Coordinator to support sales operations, customer service, and communication with factories and headquarters. You will help keep orders, schedules, and documentation on track while providing responsive support to customers and the internal team. Key Responsibilities • Process invoices and support closing sales to ensure accurate and timely billing. • Enter purchase orders in QuickBooks Desktop and Excel with a high level of accuracy. • Coordinate delivery schedules and product procurement to meet customer timelines. • Prepare and ship samples, including handling all packaging and shipping details. • Maintain and strengthen customer relationships through prompt, professional communication. • Compile sales data and prepare clear, organized reports for headquarters. • Assist with annual sales budgeting and related reporting tasks. • Perform credit checks and maintain documentation to support compliance needs. What You Need • Strong communication skills, written and verbal. • Proficiency in Microsoft Office. • QuickBooks Desktop experience preferred. • Customer service mindset with strong attention to detail. • Ability to manage multiple tasks and deadlines in a fast paced environment. • Japanese language skills are a plus. Benefits • 100 percent employer paid medical, plus 50 percent for dependents. • 401k with 3 percent match after three months. • Five vacation days in the first six months, ten days after the first year. • Thirteen paid holidays each year.
$35k-42k yearly est. 1d ago
Office Coordinator
Kelly 4.1
Douglassville, PA jobs
Service Office Coordinator - Direct Hire (Onsite) Pay: $23-$26 per hour (DOE) Schedule: Monday-Friday | 8:00 AM - 4:30 PM Join a Team Where Your Work Truly Matters! Are you organized, reliable, and excited about supporting a busy service department? This direct-hire role is perfect for someone who enjoys keeping operations running smoothly, helping both internal teams and customers, and working in a fast-paced office environment. We're looking for a Service Office Coordinator who can handle order entries, purchasing support, technician paperwork, scheduling, and general office operations all while bringing a positive, can-do attitude to the team. What You'll Do Enter and proof all new work orders and budgets Maintain customer records in CRM/Jobscope Prepare and send purchase orders Support purchasing needs (service parts, supplies, logistics, subcontractors) Coordinate rentals, shipping, and contractor activity Manage Fastenal inventory and related reporting Prepare documents and paperwork for field service technicians Assist with travel arrangements, expenses, and timesheet reviews Greet visitors and assist with phone calls Collaborate with Shipping, Purchasing, and Proposals teams Take on additional duties as needed - every day is different! Education: High School Diploma required Skills & Experience: 2+ years of office experience preferred Strong Microsoft Office skills (Excel, Word, Outlook, etc.) Excellent organizational, communication, and multitasking abilities General understanding of Purchasing, Shipping & Receiving Comfortable working onsite full-time Professional, dependable, and team-oriented Physical & Work Environment Full-time onsite in an office environment Occasional collaboration on the shop floor If you're ready to join a company where your work makes a real impact and every day brings something new, we want to meet you. Email your résumé to: Daisy - ************************* or Call: ************
$23-26 hourly 1d ago
Office Administrator
Ascendo Resources 4.3
Jacksonville, FL jobs
Job Title: Office Administrator - General Contractor We are seeking an experienced Office Administrator with a background in general contracting to support our Jacksonville office. This role involves administrative and clerical duties, including processing invoices and billings, producing correspondence, filing, and managing project billing including certified payrolls. The ideal candidate is organized, professional, and able to handle confidential information in a fast-paced construction environment. Key Responsibilities: Perform administrative and clerical tasks, including data entry, filing, copying, and mail distribution Process invoices, billings, and project-related documents Produce letters, reports, and memorandums Handle phone communications and direct visitors professionally Maintain confidentiality and professionalism in all tasks Organize and prioritize multiple tasks to meet deadlines Work harmoniously with team members and contractors Requirements: Minimum 2 years of clerical/administrative experience Background in general contracting required; federal construction experience a plus Proficiency with Microsoft Office (Word, Excel, PowerPoint) and other office technology High school diploma required; degree preferred Strong communication, organizational, and multitasking skills
$32k-38k yearly est. 2d ago
Internship Openings
Heidt Design 3.7
Tampa, FL jobs
At Heidt Design we LOVE interns! Are you an intern looking to learn from experienced professionals in the Land Development sector? Do you want to work with a fun team that focuses on continued learning and growth? Then join us at Heidt Design! We hire interns in our Community Planning, Landscape Architecture, Engineering, GIS, and Environmental Science departments. We hire interns with the intent to start a long term career with our organization. We are willing to work around class schedules and be flexible to support student learning while in school. Interns are typically based out of our Tampa and Orlando offices and are paid at an hourly rate. In the meantime, check out our website at ******************* or on our Facebook, Linked In and Instagram pages. Learn about our culture and organization in more detail to decide if our family is right for you!
$25k-34k yearly est. 60d+ ago
Product Manager, Intern
Smart 4.4
Washington, DC jobs
The opportunity to experience a career path with HTC, even if only for a short time, is a great way to further develop your skills as you begin to build and create your professional goals. HTC's Internship Program offers the chance to join in our fun company culture and to provide insight into the mobile industry and the role HTC plays in all areas of our business. HTC is one of the fastest growing companies in the mobile phone industry and a recognized pioneer in smartphones. Today, HTC continues to build on an already impressive list of innovations and industry firsts. As the world leader in Windows Phone and Android based handsets and the #3 smartphone maker in the US, HTC is building its market share by creating a widely recognized brand name and bringing a broad portfolio of products to market that are designed to meet the diverse needs of people. Hit products like the DROID Incredible by HTC and the HTC EVO 4G continue to be received with widespread acclaim, and now HTC is making history again with the industry's first full portfolio of next generation 4G smartphones - which only hint at what the future holds for HTC. Job Description Partner with the Product Management team to guide new HTC products from design thru product entry and product refresh cycles. Develop & manage product customization and commercialization requirements for hardware, software, packaging & application development with respect to launching product with customers. Candidate will gain technical experience in bringing new product to market while developing a technical understanding of wireless networks. Identify, design and document customer & business requirements that guide go-to-market activities Create and manage detailed schedules for new products and maintenance releases on existing products Support product post-launch process through identification & documentation of in market performance opportunities Provide schedule & product status reporting to cross functional teams Qualifications Exceptional verbal and written communication skills Problem solving based on data gathering, root cause analysis, understanding of conflicting priorities and perspectives, and creativity Strong program and project management skills, including developing/managing schedules and managing issues and risk Desire to work in a fast-paced environment with rapidly shifting priorities Computer skills; Microsoft Office Products College degree preferred Additional Information All your information will be kept confidential according to EEO guidelines.
$73k-104k yearly est. 6h ago
Health & Safety Intern
Overview Prince 4.1
Raleigh, NC jobs
Come intern with us in North Carolina! Work and train with the industry's finest professionals supporting one of our highway projects in North Carolina! Flatiron's 2026 Intern Program provides challenging and rewarding work opportunities for college students. As a Safety Intern you will have the opportunity to apply your academic knowledge and training in a real-world setting. Under supervision of the District Safety Manager or Project Safety Manager you will be assisting with facilitation of the company's safety program. As a safety intern you will learn about construction activities, scheduling, risk assessments, planning, and implement corrective measures as necessary. What you will be doing To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reporting and tracking of orientations, training, audits, incident reports, and other related documents, as well as recordkeeping of related document Assists in reporting incidents/accidents, investigations, root cause analysis and submitting reports as required Responsible for liaising with the safety personnel for investigations, medical and various other reports Order safety supplies as required Coordinating safety events as directed by the District safety manager or Project Safety Manager Prepare responses to correspondence containing routine inquiries Understand the process for submitting invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office Support staff in assigned project‐based work Maintains knowledge of Flatiron's company values and strategic plan Support published corporate policies Perform additional assignments per management's direction What we are looking for Must be currently pursuing a bachelor or master degree in Safety, or related major, from an accredited university. Must be results oriented, high initiative, ability to influence others and work in a team environment Must have strong judgment and high integrity. Why work for us Some of the benefits you may be eligible for as an employee are: Comprehensive compensation package and paid time off program Industry leading 401(k)/RRSP Medical/Extended Health Care, Dental, Vison and/or Provincial Medical Wellness benefits & Employee Assistance Program Tuition Reimbursement Program We are an EEO/AA/ADA/Veterans employer. Salary Min USD $22.00/Hr. Salary Max USD $26.00/Hr.
$22-26 hourly Auto-Apply 47d ago
Environmental Health & Safety (EHS) Internship - Summer 2026
Varda Co 3.5
El Segundo, CA jobs
About Varda Low Earth orbit is open for business. Varda is accelerating the development of commercial space infrastructure, from in-orbit pharmaceutical processing to reliable and economical reentry capsules. From life-saving pharmaceuticals to more powerful fiber optics, there is a world of products used on Earth today that can only be manufactured in space. Varda is accelerating innovation in the orbital economy by creating both the products and infrastructure needed so space can directly benefit life on Earth. Our mission is to expand the economic bounds of humankind. Our team is uniquely suited to accomplishing this goal, with leadership and staff comprised of veterans from SpaceX, Blue Origin, major pharmaceutical companies and Silicon Valley. Varda was founded in January 2021 by Will Bruey and Delian Asparouhov with significant backing from world class investors including Khosla Ventures, Lux Capital, Founders Fund, Caffeinated Capital, General Catalyst, and Also Capital. Varda is headquartered in El Segundo, California, where we have offices and a production facility where our vehicles, equipment, and materials are built, integrated, and tested. Varda also has offices in Washington, DC and Huntsville, AL (coming soon). Join Varda, and work to create a bustling in-space ecosystem. About This Role Environmental Health & Safety (EHS) ensures all operations at Varda are performed safely and effectively, without harming the environment. The EHS team is responsible for proactively identifying and mitigating physical, chemical, operational, and other hazards across Varda's spacecraft and pharmaceutical development and production processes. Internships at Varda are optimal for students looking to grow technically and professionally while working on impactful projects critical to the company's success. You will be working on a collaborative team in a startup environment while being able to learn from some of most accomplished and experienced aerospace professionals in the world. We're dedicated to providing an experience that will let your decisions and contributions help drive Varda's success. Responsibilities Lead Job Hazard Analyses (JHAs) across engineering, manufacturing, and pharmaceutical operations to identify risks, develop mitigation strategies, and collaborate with teams to implement effective controls. Drive safe handling of hazardous chemicals through the Hazard Communication (HazCom) and Personal Protective Equipment (PPE) programs Maintain environmental compliance by guiding departments in the proper accumulation and disposal of hazardous waste Conduct regular maintenance and inspection of safety systems and equipment (e.g., emergency eyewashes and showers, fire extinguishers, fire alarm and suppression systems) Assist with emergency preparedness and response procedures (e.g., site emergency action plan, emergency drills, first aid/CPR/AED training) Basic Qualifications Currently pursuing a degree in occupational safety & health, environmental engineering/safety, or related field Strong analytical, communication and interpersonal skills Ability to manage multiple priorities independently, in a fast-paced work environment Preferred Qualifications Familiarity with local, state, and federal regulatory EHS standards (e.g., Cal/OSHA, Cal/EPA, RCRA, SCAQMD, DOT, CA Fire Code) Hands-on experience with conducting risk assessments and implementing safety control measures Prior EHS-related internship or project experience in an engineering or laboratory setting Additional Details and Compensation This is a full-time on-site role based in El Segundo, CA ITAR Requirements Varda, like all employers, must ensure that its employees working in the United States are lawfully authorized to work in the U.S. Additionally, our employees are exposed to and have access to certain export-controlled items. At present, some of our technology to which employees have access requires a license to be exported to individuals other than “U.S. Persons” as defined in U.S. export regulations. Because our employees are provided access to export-controlled items, our current policy is to only hire “U.S. persons” who are permitted to have access to our technology without an export license. “US person” means: U.S. citizen, U.S. lawful permanent resident, or protected individual as defined by 8 U.S.C. 1324b(a)(3) (i.e., individual admitted to the U.S. as a refugee or granted asylum in the U.S.) Learn more about the ITAR here. Benefits Exciting team of professionals at the top of their field working by your side Equity in a fully funded space startup with potential for significant growth (interns excluded) 401(k) matching (interns excluded) Unlimited PTO (interns excluded) Health insurance, including Vision and Dental Lunch and snacks provided on site every day. Dinners provided twice a week. Maternity / Paternity leave (interns excluded) Varda Space Industries is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Candidates and employees are always evaluated based on merit, qualifications, and performance. We will never discriminate on the basis of race, color, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, martial status, mental or physical disability, or any other legally protected status. E-Verify Statement Varda Space Industries, Inc. participates in the U.S. Department of Homeland Security E-Verify program. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program. E-Verify Notice Right To Work Notice Read more Read more
$38k-50k yearly est. Auto-Apply 29d ago
Internship at Integrated Health 21
Integrated Corporate Health LLC 4.5
Pittsburgh, PA jobs
Job DescriptionIntegrated Health 21 (IH21) is a leading national health & wellness organization dedicated to empowering healthier communities. Our mission is simple: deliver high-quality, customer-centered wellness services that drive meaningful change and improve health outcomes. We're always searching for motivated, goal-driven students and emerging professionals who share our passion for population health. As part of our Student Program, you'll work alongside experienced health professionals and gain real-world exposure across multiple areas of a dynamic health management organization, including: Account Management & Client Services Biometric Health Screenings & Corporate Health Fairs Wellness Education, Seminars & Health Coaching Data Entry, Reporting & Analytics Supply Chain & Logistics Operations Human Resources & Talent Support Our student program is an excellent launchpad for new graduates or students nearing completion of studies in exercise science, nursing, kinesiology, health promotion, nutrition science, supply chain management, health informatics, or related disciplines. Opportunities are available year-round at our corporate headquarters in Pittsburgh, PA. Qualifications & Requirements We're looking for students who bring curiosity, professionalism, and a strong desire to learn: Currently enrolled in or recently graduated from an accredited undergraduate or graduate program (juniors/seniors preferred) CPR/AED certification Excellent communication and interpersonal skills Strong attention to detail and organizational skills Proficiency in MS Office (Excel & PowerPoint especially) Ability to multitask and manage projects with tight deadlines Professional, collaborative, and dependable Reliable transportation Responsibilities As an IH21 Student Intern, you'll contribute to meaningful work while building hands-on experience: Accurately and confidentially measure and record biometric results (height, weight, BMI, blood pressure, waist circumference, and fingerstick blood collection using Cholestech equipment) Provide supportive, knowledgeable lifestyle and screening-result coaching Verify and enter participant data, ensuring accuracy and completeness Assist with quality control procedures for screening data and processes Support administrative operations, including logistics coordination, communication, and customer service outreach Contribute to a health and wellness project designed to enrich your internship experience Uphold HIPAA guidelines and protect all participant confidentiality Complete an independent project that reflects your skills and interests Please note: This internship is unpaid, but offers valuable experience, mentorship, and exposure to the operational side of population health and wellness.
$26k-34k yearly est. 21d ago