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Top 50 Word Processing Secretary Skills

Below we've compiled a list of the most important skills for a Word Processing Secretary. We ranked the top skills based on the percentage of Word Processing Secretary resumes they appeared on. For example, 7.3% of Word Processing Secretary resumes contained Legal Documents as a skill. Let's find out what skills a Word Processing Secretary actually needs in order to be successful in the workplace.

These Are The Most Important Skills For A Word Processing Secretary

2. Phone Calls
demand arrow
high Demand
Here's how Phone Calls is used in Word Processing Secretary jobs:
  • Created and revised various documents from machine transcription, handwritten and typewritten material and answered and transferred telephone calls
  • Screened telephone calls, evaluated and distribute incoming correspondence, maintained departmental files and financial records.
  • Received incoming telephone calls including new orders for electronics.
  • Monitored telephone calls and scheduled appointments.
  • Received /screened phone calls from the public on a daily basis and gave information/answered questions regarding the Division's publications/reports.
  • Received visitors and phone calls and ascertained nature of request and directed callers to appropriate attorney.
  • Answered and returned phone calls promptly and lots of faxing and record keeping.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Answer and direct telephone calls, page buyers and fax documents.
  • Greeted visitors, screened phone calls, processed incoming/outing going mail.
  • Operate and answer telephone calls using PBX 30 line phone system.
  • Greeted customers and handled all incoming office phone calls.
  • Answered and directed telephone calls to the appropriate associates.

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38 Phone Calls Jobs

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3. Personnel Files
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high Demand
Here's how Personnel Files is used in Word Processing Secretary jobs:
  • Assisted Controller and Chief Accountants maintain and prepare spreadsheets & financial reports, personnel files, time cards, expense reports.
  • Maintained confidential personnel files and processed all time cards and related vacation tracking work.
  • Maintain personnel files for two departments.
  • volunteer notes, handled all incoming calls regarding volunteer inquiries, maintained up to date volunteer personnel files using excel spreadsheet.

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3 Personnel Files Jobs

No jobs at selected location

4. Word Processing
demand arrow
high Demand
Here's how Word Processing is used in Word Processing Secretary jobs:
  • Initial responsibilities included working in the Word Processing Department handling large volumes of overflow dictation.
  • Worked shifts in both the Word Processing Department and the Secretarial Staff working with Litigation, Corporate and General Practice attorneys.
  • Performed a variety of duties which included word processing, copying, answering the telephone, and various secretarial duties.
  • Travel back and forth to NYC Home Office to provide expert level word processing to partners of Hartford office.
  • Provided word processing support using IBM 5520 equipment * Installed multiple PS/2 workstations for secretarial team
  • Utilized word processing and transcribing skills, answered phones, filed and distributed department mail.
  • Performed office duties such as data entry, word processing, filing, copying.
  • Provide word processing support utilizing a Wang OIS 140 Model III Word Processing System.
  • Suggested and undertook upgrade of word processing program from Microsoft Works to Word.
  • Assisted and instructed secretaries on the use of computer based word processing programs.
  • Performed general clerical duties including word processing, photocopying, fax and mailing.
  • Provided support in the word processing center for the Information Resources Division.
  • Transcribed, edited and revised agreements in the Word Processing Center.
  • Set up word processing forms & assisted secretaries in streamlining processes.
  • Assisted with word processing during heavy workloads (WordPerfect).
  • Acted as Coordinator for small word processing department.
  • Assist Word Processing with various software projects.
  • Transferred to Word Processing Dept.
  • Provide production word processing to all groups of 15 attorney local Connecticut general practice law firm.
  • Answered phones Word Processing Unit (typed company policies and endorsements) Took dictation and transcribed letters

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90 Word Processing Jobs

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5. Office Supplies
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high Demand
Here's how Office Supplies is used in Word Processing Secretary jobs:
  • Maintained adequate inventory of office supplies and equipment.
  • Maintain inventory and order office supplies for organization.
  • Maintained inventory of office supplies and equipment to ensure that adequate number of supplies are ordered and in stock.
  • Maintained an inventory of office supplies, implemented needed controls on supplies and standardized ordering procedures.
  • Ordered office supplies for corporate and field offices.
  • Organized filing system and ordered all office supplies.
  • Purchased office supplies, maintained petty cash.
  • Monitored and ordered office supplies.
  • Order and maintain office supplies.

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17 Office Supplies Jobs

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6. Data Entry
demand arrow
high Demand
Here's how Data Entry is used in Word Processing Secretary jobs:
  • Assisted Pathologist, AS400 Patient registration, Processed and prepared Lab specimens, Data Entry into lab computer, Chart lab results
  • Completed time sensitive clerical work, filing, data entry as well as processing of loans on a daily basis.
  • Answer phones; retrieve test results, filing, and faxing and data entry.
  • Prioritized data entry daily to ensure customers' needs were met.
  • Handled client's personal information for data entry.
  • Assist data entry & 10-key projects.
  • Performed data entry of client information.
  • Prepared policies Processed checks received Significant data entry

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84 Data Entry Jobs

No jobs at selected location

7. Scheduling Appointments
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high Demand
Here's how Scheduling Appointments is used in Word Processing Secretary jobs:
  • Provided administrative assistance on Special Projects, and scheduling appointments.

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17 Scheduling Appointments Jobs

No jobs at selected location

8. Real Estate
demand arrow
high Demand
Here's how Real Estate is used in Word Processing Secretary jobs:
  • Provided Document processing/secretarial services support in Real Estate, Litigation, Bankruptcy, Corporate and Entertainment.
  • Started with firm as a Real Estate Clerk/Receptionist and was promoted to processor/secretary due to good work performance and recommendations.
  • Typed legal contracts on the sale and lease of commercial real estate in the Washington D.C. area.
  • Worked directly with attorneys in tax department, real estate, litigation and corporate, etc.
  • Process changes to corporate, real estate and estate planning documents.
  • Assisted Real Estate Paralegal by opening files in DoubleTime software.
  • Updated and red-lined documents for complex real estate transactions.
  • Prepared real estate closing binders.

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47 Real Estate Jobs

No jobs at selected location

9. Pleadings
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high Demand
Here's how Pleadings is used in Word Processing Secretary jobs:
  • Create and edit mark-up documents with track changes, legal briefs, pleadings, and forms for assigned attorneys.
  • Drafted and revised legal pleadings from Complaint to trial documents, used pacer to legal cases
  • Prepared court reports, pleadings and moving papers for 5 attorneys, and two paralegals.
  • Prepared pleadings, briefs, opinions for filing and trial via transcription.

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32 Pleadings Jobs

No jobs at selected location

10. Temporary Assignments
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high Demand
Here's how Temporary Assignments is used in Word Processing Secretary jobs:
  • Worked in various corporations/medical facilities on temporary assignments as a word processor/secretary/typist/receptionist
  • Reason for Leaving Lack of Temporary Assignments.

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11. Secretarial Support
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high Demand
Here's how Secretarial Support is used in Word Processing Secretary jobs:
  • Provided secretarial support for the Regional Vice President and seven agents that entailed designing professional presentations for clients.
  • Provided administrative and/or secretarial support or backup for the department.
  • Provided secretarial support to Manager and Technical Services Department.
  • Provided secretarial support for various attorneys and paralegals.
  • Provided word processing and secretarial support to New York's top law firms.
  • Provided secretarial support to Vice President and staff of nine employees.
  • Provided secretarial support for Vice President of Sales and Marketing.
  • Provided secretarial support to the Human Resources Department.
  • Provide secretarial support during breaks and vacations.
  • Provided secretarial support for 28 executive suites.
  • Complete projects submitted to Word Processing Center Provide secretarial support in various practice groups when needed

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162 Secretarial Support Jobs

No jobs at selected location

12. IBM Phone Calls
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high Demand
13. Dictaphone
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high Demand
Here's how Dictaphone is used in Word Processing Secretary jobs:
  • Operated central processing unit for all legal documentation, correspondence and agreements by Dictaphone for seventeen attorneys and paralegals.
  • Created, revised and prepared documents for all departments; transcribed from Dictaphone.
  • Transposed lengthy documents via Dictaphone or long hand for a professional final product.
  • Typed from Dictaphone various reports.
  • Provided answering service of multi-phone lines for numerous businesses, accomplished heavy word processing demand, Handled Dictaphone, photocopying.
  • Used dictaphone to transcribe medical reports.

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7 Dictaphone Jobs

No jobs at selected location

14. Payroll
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high Demand
Here's how Payroll is used in Word Processing Secretary jobs:
  • Ordered supplies, Payroll, answered phones; Excellent organizational skills, detail oriented, team player;
  • Provided typing, proofreading, filing, purchasing supplies, payroll, word processing and telephone coverage.
  • Created and maintained a time-accumulated sheet on leave used by workers for agency and completed payroll.
  • Complete document in SPD drive the same day as payroll.
  • Prepared time cards for payroll for team members.

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118 Payroll Jobs

No jobs at selected location

15. Law Firm
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average Demand
Here's how Law Firm is used in Word Processing Secretary jobs:
  • General and specialized word processing, secretarial, administrative duties for law firms, oil & gas and cable companies.
  • Provided office support services to general practice law firm on an as-needed basis.
  • Contract work in various law firms in word processing and secretarial positions.
  • staff in creation and revision of documentation for major corporate law firm.

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136 Law Firm Jobs

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16. Expense Reports
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average Demand
Here's how Expense Reports is used in Word Processing Secretary jobs:
  • Prepared complex SEC documents; processed legal billing and produced expense reports.

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25 Expense Reports Jobs

No jobs at selected location

17. Powerpoint
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average Demand
Here's how Powerpoint is used in Word Processing Secretary jobs:
  • Coordinated meeting agendas, composed correspondence, meeting minutes, reports, PowerPoint presentations.
  • Assisted attorneys in 18 global offices with Word, PowerPoint and Excel documents.
  • Produced Visio charts/PowerPoint presentations and created and revised Excel worksheets.

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77 Powerpoint Jobs

No jobs at selected location

18. Customer Service
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average Demand
Here's how Customer Service is used in Word Processing Secretary jobs:
  • Assisted in the Customer Service Department including answering telephones, resolving problems and contacting physicians with important medical results.
  • Recognized for high-quality work, organizational strengths and exceptional customer service delivery.
  • Handled Calls Processed/Ordered/Formatted/Sent out Files Database Entry Provided Customer Service
  • Inventory, take order and customer services.
  • Staff training and Customer Service.
  • Assisted with Customer Service department.

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111 Customer Service Jobs

No jobs at selected location

19. Proofread
demand arrow
average Demand
Here's how Proofread is used in Word Processing Secretary jobs:
  • Typed, edited and proofread business documents for approximately 10 managers.
  • Proofread documents and made all necessary revisions and/or corrections.
  • Proofread reports leading to accreditation decisions.
  • Proofread and edited correspondence for proper spelling, typographical accuracy, grammar, proper format and proper attachments and content validity.
  • Proofread, edited and typed proposals, technical reports, manuals, correspondence and miscellaneous communications for production.
  • Input data for financial study guides, proposals and charts, proofread, and answer phones
  • Processed and proofread correspondence in a centralized word processing unit serving 50 departments.
  • Created, edited, proofread, transcribed and scanned documents daily.
  • Convert documents from one application to another and proofread when necessary.
  • Increased document production and proofreading work to make process faster.
  • Assisted with proofreading of final copy.
  • Typed and proofread grant proposals, letters, and memorandums related to fundraising and donor contributions.
  • Proofread and mailed out donor receipts and acknowledgement letters.

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3 Proofread Jobs

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20. Computer Hardware
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average Demand
1 Computer Hardware Jobs

No jobs at selected location

21. Financial Statements
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average Demand
Here's how Financial Statements is used in Word Processing Secretary jobs:
  • Provided statistical typing of financial statements and proposals.
  • Maintained accurate billing for clients, drafts for documents, municipal audits, and financial statements.
  • Formatted text and tables for financial statements, valuations, and proposals.
  • Revise financial statements, letters, reports and spreadsheets using Microsoft Windows XP Word and Excel.
  • Typed forms, proposals, financial statements, audit programs, workpapers, and letters.

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1 Financial Statements Jobs

No jobs at selected location

22. Internet
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average Demand
Here's how Internet is used in Word Processing Secretary jobs:
  • Tutor retired seniors on Internet navigation.
  • Research on Internet, Westlaw.

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2 Internet Jobs

No jobs at selected location

23. Backup
demand arrow
average Demand
Here's how Backup is used in Word Processing Secretary jobs:
  • Provided periodic backup for copies; mail room; deliveries.
  • Performed backups and archived files.
  • Perform system maintenance and backups.
  • Provided weekend backup support to firm departments which included, but not limited to: Office Services and Reception.

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12 Backup Jobs

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24. Travel Arrangements
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average Demand
Here's how Travel Arrangements is used in Word Processing Secretary jobs:
  • Scheduled and coordinated meetings, appointments and travel arrangements for managers or supervisors.
  • Handled coordination and correlation of domestic and international travel arrangements.
  • Coordinated department head and staff travel arrangements.
  • Scheduled complex travel arrangements; prepared itineraries.
  • Organized all travel arrangements and itineraries.
  • Assisted Systems Manager in various system related functions, made travel arrangements, scheduled meetings, and general office duties.
  • Prepared travel advances, petty cash for earth stations, processed expense reports, made travel arrangements.
  • Provided day-to-day production typing of reports, proposals, correspondence; scheduled meetings; made travel arrangements.
  • Handled travel arrangements for the department and airline ticket delivery and return for the entire facility.
  • Completed and assured accuracy of travel arrangements for 7 senior Officers.
  • Scheduled luncheons, meetings, conferences and travel arrangements.
  • Prepared letters and travel arrangements for staff.
  • Greeted and directed visitors, deliverymen, the general public and clients Made appointments and travel arrangements.

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46 Travel Arrangements Jobs

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25. Computer System
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average Demand
Here's how Computer System is used in Word Processing Secretary jobs:
  • Cross-referenced claimant files with information in computer system.
  • Compiled and assured accuracy of monthly books which tracked and Forecast the computer processing projects in progress on the computer System.
  • Typed letters, memos, job postings and listings into the computer system and operated photocopier and fax machines.
  • Enter claim payments, reserves and new claims on computer system, inputting concise yet sufficient file documentation.
  • Prepare Civil Service forms for various personnel transactions; assist with maintenance of personnel computer system.
  • Typed Health Facts* fact sheets using Microsoft Word Computer System to promote health news broadcasting firm.
  • Trained all department work team members to use WordPerfect on the networked computer system.
  • Supervised and trained staff on the Wang OIS 1400 Computer System.
  • Worked with multiple computer systems and word processing software.
  • Typed correspondence using IBM Computer System.

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2 Computer System Jobs

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26. New Clients
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average Demand
1 New Clients Jobs

No jobs at selected location

27. Court Hearings
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average Demand
Here's how Court Hearings is used in Word Processing Secretary jobs:
  • Prepared Court Paperwork for monthly Court Hearings.

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28. Bankruptcy
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average Demand
2 Bankruptcy Jobs

No jobs at selected location

29. Special Projects
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average Demand
Here's how Special Projects is used in Word Processing Secretary jobs:
  • Assigned special projects and assignments because of reliability and quality of work.
  • Work assignments include; special projects in the development of resource manuals.
  • Worked on special projects requiring thorough knowledge of MS Office.
  • Handled special projects and other duties as assigned.
  • Provided Customer Service, and Promoted Special Products Data Entry / Answer Phones / Handled Special Projects/Orders
  • Performed maintenance and user training for Four-Phase system.Student Co-op - Reserve secretary, special projects assistant.

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33 Special Projects Jobs

No jobs at selected location

30. Tax Returns
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low Demand
Here's how Tax Returns is used in Word Processing Secretary jobs:
  • Coordinated collation of tax returns for busy CPA office in timely manner.
  • Compiled finalized tax returns (printing, collating, binding).
  • Created new internal forms that improved efficiency of preparing tax returns.
  • Prepared tax returns for filing with the IRS.
  • Processed tax returns for clients.

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5 Tax Returns Jobs

No jobs at selected location

31. PDF
demand arrow
low Demand
Here's how PDF is used in Word Processing Secretary jobs:
  • Converted PDF documents to Word utilizing PDF docs software; reformatted those documents using Word Styles.
  • Converted documents from PDF to Word.
  • Scanned and created PDF files and Metz files.

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32. Medical Records
demand arrow
low Demand
Here's how Medical Records is used in Word Processing Secretary jobs:
  • Set up research surveys and maintain medical records via Lotus 123.
  • Filed patient data and medical records.

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35 Medical Records Jobs

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33. Fax Machines
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low Demand
1 Fax Machines Jobs

No jobs at selected location

34. Greeting Visitors
demand arrow
low Demand
Here's how Greeting Visitors is used in Word Processing Secretary jobs:
  • Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.

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25 Greeting Visitors Jobs

No jobs at selected location

35. Counsel
demand arrow
low Demand
Here's how Counsel is used in Word Processing Secretary jobs:
  • Indexed documents submitted by the attorney, clients, non-parties, and/or opposing counsel for trial preparation.
  • Updated and logged Case Management Records on clients and students - Conducted counseling sessions with students.
  • Typed correspondence and reports; maintained office files and counseled employees on insurance benefits programs.
  • Worked primarily for the General Counsel of the Financial Department.
  • Prepared reports and contracts for head legal counsel.
  • Organized accommodations for counsel and clients.

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43 Counsel Jobs

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36. Monthly Reports
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low Demand
Here's how Monthly Reports is used in Word Processing Secretary jobs:
  • Created monthly reports for records, closed terminated records and completed and expected revenue reports for controllers.
  • Type letters, memos, speeches, presentations, monthly reports, quarterly budget reviews.
  • Created monthly reports for records, closed terminated records and completed chart audits.

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2 Monthly Reports Jobs

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37. Intellectual Property
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low Demand
Here's how Intellectual Property is used in Word Processing Secretary jobs:
  • Worked in litigation, real property, intellectual property, tax and trusts and estate.

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38. Deposition Summaries
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low Demand
39. Xerox
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low Demand
Here's how Xerox is used in Word Processing Secretary jobs:
  • Performed administrative functions, such as: typing, filing, Xeroxing, scanning, and faxing.
  • Xeroxed, collated, assembled and bound course books, proposals, and miscellaneous documents.
  • Experience on IBM Selectric II, Xerox 1055, 1090 and 1048 photocopying machines.
  • Produced viewgraphs using the Xerox 6085 Word Processor/Graphics computer, and edited business correspondence.

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40. General Public
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low Demand
11 General Public Jobs

No jobs at selected location

41. Meeting Minutes
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low Demand
Here's how Meeting Minutes is used in Word Processing Secretary jobs:
  • Scheduled and organized bi-weekly staff meetings; took detailed meeting minutes for later distribution to management and staff.
  • Recorded daily well logs, expense reports, meeting minutes.
  • Prepared agenda and meeting minutes for department.
  • Typed various documents for office staff, recorded committee meeting minutes, telephone & public relations etiquette

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15 Meeting Minutes Jobs

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42. Personal Injury
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low Demand
27 Personal Injury Jobs

No jobs at selected location

43. Conference Calls
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low Demand
Here's how Conference Calls is used in Word Processing Secretary jobs:
  • Maintained daily calendar for each, set up meetings, dinners, luncheons, conference calls, etc.
  • Coordinated meetings, conference calls, and company events.

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4 Conference Calls Jobs

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44. Suite
demand arrow
low Demand
Here's how Suite is used in Word Processing Secretary jobs:
  • Provide firm-wide word processing support using the Microsoft Office 7 Suite, Adobe Professional, Nuance pdf converter software, etc.

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439 Suite Jobs

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45. Mass Mailings
demand arrow
low Demand
Here's how Mass Mailings is used in Word Processing Secretary jobs:
  • Assist Accounting Department with billing, file maintenance and mass mailings.
  • Created mass mailings for product testing along with coordinating product.
  • Created and updated members mailing address for mass mailings.
  • Created merge documents for monthly mass mailings.

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4 Mass Mailings Jobs

No jobs at selected location

46. Status Reports
demand arrow
low Demand
Here's how Status Reports is used in Word Processing Secretary jobs:
  • Developed graph organization charts, lists of expenses, weekly/monthly Status reports and production statistics on the Wang OIS-60 word Processor.
  • Prepared and updated status reports for the Vice President.

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2 Status Reports Jobs

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47. Secretary Processor
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low Demand
48. Staff Members
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low Demand
Here's how Staff Members is used in Word Processing Secretary jobs:
  • Distributed incoming and outgoing correspondence used computerized tracking systems where appropriate, and routed to appropriate staff members.
  • Transcribed commercial real estate appraisal reports, backed up the receptionist on her breaks, and trained several clerical staff members.
  • Provided clerical and computer technical assistance to the Office of Recycling staff members.

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21 Staff Members Jobs

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49. Administrative Tasks
demand arrow
low Demand
Here's how Administrative Tasks is used in Word Processing Secretary jobs:
  • Performed technical word processing and administrative tasks for 20 technical personnel.
  • Performed technical word processing, presentation graphics support, and administrative tasks for up to 30 engineers.

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30 Administrative Tasks Jobs

No jobs at selected location

50. Rough Drafts
demand arrow
low Demand
Here's how Rough Drafts is used in Word Processing Secretary jobs:
  • Edited rough drafts and proofread final drafts.

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Word Processing Secretary Jobs

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20 Most Common Skills For A Word Processing Secretary

Legal Documents

9.7%

Phone Calls

8.8%

Personnel Files

7.5%

Word Processing

7.1%

Office Supplies

6.7%

Data Entry

6.4%

Scheduling Appointments

6.0%

Real Estate

4.7%

Pleadings

4.6%

Temporary Assignments

4.5%

Secretarial Support

4.2%

IBM Phone Calls

4.1%

Dictaphone

3.9%

Payroll

3.5%

Law Firm

3.5%

Expense Reports

3.3%

Powerpoint

3.3%

Customer Service

3.2%

Proofread

3.0%

Computer Hardware

2.0%
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Typical Skill-Sets Required For A Word Processing Secretary

Rank Skill
1 Legal Documents 7.3%
2 Phone Calls 6.6%
3 Personnel Files 5.6%
4 Word Processing 5.3%
5 Office Supplies 5.0%
6 Data Entry 4.8%
7 Scheduling Appointments 4.5%
8 Real Estate 3.5%
9 Pleadings 3.4%
10 Temporary Assignments 3.4%
11 Secretarial Support 3.1%
12 IBM Phone Calls 3.1%
13 Dictaphone 2.9%
14 Payroll 2.6%
15 Law Firm 2.6%
16 Expense Reports 2.5%
17 Powerpoint 2.5%
18 Customer Service 2.4%
19 Proofread 2.2%
20 Computer Hardware 1.5%
21 Financial Statements 1.4%
22 Internet 1.3%
23 Backup 1.3%
24 Travel Arrangements 1.2%
25 Computer System 1.2%
26 New Clients 1.2%
27 Court Hearings 1.1%
28 Bankruptcy 1.1%
29 Special Projects 1.0%
30 Tax Returns 1.0%
31 PDF 0.9%
32 Medical Records 0.9%
33 Fax Machines 0.9%
34 Greeting Visitors 0.9%
35 Counsel 0.9%
36 Monthly Reports 0.8%
37 Intellectual Property 0.7%
38 Deposition Summaries 0.6%
39 Xerox 0.6%
40 General Public 0.6%
41 Meeting Minutes 0.6%
42 Personal Injury 0.6%
43 Conference Calls 0.6%
44 Suite 0.6%
45 Mass Mailings 0.6%
46 Status Reports 0.6%
47 Secretary Processor 0.5%
48 Staff Members 0.5%
49 Administrative Tasks 0.5%
50 Rough Drafts 0.4%
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5,311 Word Processing Secretary Jobs

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