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Word processing specialist skills for your resume and career

Updated January 8, 2025

4 min read

Quoted expert

Brandy Bailey

Below we've compiled a list of the most critical word processing specialist skills. We ranked the top skills for word processing specialists based on the percentage of resumes they appeared on. For example, 13.8% of word processing specialist resumes contained transcription as a skill. Continue reading to find out what skills a word processing specialist needs to be successful in the workplace.

15 word processing specialist skills for your resume and career

1. Transcription

Here's how word processing specialists use transcription:

Worked within Consumer Affairs department on word processing and transcription of correspondence for departmental representatives.
Compiled repetitive verbiage from transcription and developed them into stored paragraphs and form letters.

2. Dictation

Here's how word processing specialists use dictation:

Typed documents from handwritten or machine dictation following designated formats and author instructions, made changes to permanently stored, password-protected documents
Transcribed highly confidential clinical documents utilizing MS Word and DEE Dictation System.

3. PowerPoint

Here's how word processing specialists use powerpoint:

Develop formats/style sheets and maximally employs the line art capabilities of Word and PowerPoint to generate graphical elements of complex documents.
Created and formatted complex documents, charts, tables and spread sheets using MS Word, Excel and PowerPoint software.

4. Word Processing Equipment

Here's how word processing specialists use word processing equipment:

Input/revised technical document using various word processing equipment.
Produced computerized form letters and mailing lists as well as set up communication systems with other word processing equipment.

5. Law Firm

Here's how word processing specialists use law firm:

Provide extensive technical troubleshooting and administrative support to law firm personnel.
Produced a complete set of templates and was responsible to maintain and update them as requested by this high-profile law firm.

6. Telephone Calls

Telephone calls are a communication means through which a caller is connected to the called party. The call is done through a telecommunications device called a telephone. The caller can use a landline, mobile phone, or satellite phone to make the call.

Here's how word processing specialists use telephone calls:

Sorted and routed incoming/outgoing mail distribution and faxed, performed receptionist duties including receiving, transferring telephone calls and answering inquiries.
Created and revised various documents from machine transcription, handwritten and typewritten material and answered and transferred telephone calls

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7. Financial Statements

A financial statement is a report of an individual or a company that includes all the information about the declared assets, the use of money, income, and also the contribution of shareholders over a certain period.

Here's how word processing specialists use financial statements:

Prepared invoices, reports, memos, letters, financial statements and other documents using word processing database presentation software.
Prepared financial statements, proposals, correspondence and highly-specialized internal audit and IT reports, all according to branding standards.

8. Dictaphone

Here's how word processing specialists use dictaphone:

Transcribed from Dictaphone reports of investigation, safety and loss control reports, recorded statements and general correspondence.
Prepared legislative correspondence for Representatives of South Carolina Legislature through utilization of Dictaphone and IBM PC.

9. Real Estate

Real estate is land that has buildings on it. This kind of property consists of permanent improvements either natural or man-made, which include, houses, fences, bridges, water trees, and minerals. There are 4 types of real estate namely; residential real estate, commercial real estate, industrial real estate, and vacant land.

Here's how word processing specialists use real estate:

Developed excellent communication/interpersonal skills while interacting with over 250 people in the Real Estate Investment Department.
Provided Document processing/secretarial services support in Real Estate, Litigation, Bankruptcy, Corporate and Entertainment.

10. Travel Arrangements

Here's how word processing specialists use travel arrangements:

Coordinated travel arrangements for attorneys.
Coordinated domestic and international travel arrangements for professors, graduate students, post-docs, and visiting scholars.

11. Statistical Reports

Here's how word processing specialists use statistical reports:

Managed major procurement project for the Bank Recommended procedures to improve project efficiency Provided statistical reports and data to management
Worked directly with management associates in the Public Affairs Department designing formats for voluminous statistical reports.

12. Windows

Windows is a chain of operating systems that controls a computer and is developed by Microsoft. Every version of Windows consists of GUI (graphical user interface), with a desktop that allows the user to open their files.

Here's how word processing specialists use windows:

Design and implementation of on-line presentations and other presentation materials using Windows 95; Office 97.
Assisted with implementation of Windows XP migration.

13. Statistical Data

Statistical data is a numerical data collected by censuses and/or survey from respondents, or from administrative sources to be edited, imputed, aggregated, and/or used in the compilation and production of official statistics.

Here's how word processing specialists use statistical data:

Prepared analyzed and compiled statistical data and translated codes into Title Reports, Policies and Commitments using Microsoft Word.
Create statistical database programs which improved the efficiency and effectiveness of security training programs.

14. Front Desk

Here's how word processing specialists use front desk:

Manned secure Front Desk lobby area; screened, logged and directed incoming phone calls.
Backed up the front desk and switchboard.

15. Scheduling Appointments

Scheduling appointments is the practice of finding a free slot with the person(s) you want to meet. The process of scheduling appointments involves finding mutually free time, negotiating follow-ups, sending reminders, and creating new appointments. Scheduling appointments is important to ensure that the timings of consecutive meetings do not clash with each other.

Here's how word processing specialists use scheduling appointments:

Increased overall efficiency by scheduling appointments, following up with referrals, and developed contract language to verify benefit eligibility.
Supervised 2 work-study students each semester, providing guidance on maintaining calendars and scheduling appointments.

5 Word Processing Specialist resume examples

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What skills help Word Processing Specialists find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What soft skills should all word processing specialists possess?

Brandy Bailey

Career Coach, Ohio University - Lancaster Campus

Soft skills may vary depending on the employer, industry, and personal opinions. My biggest ones are communication skills, adaptability, self-awareness, teamwork, problem-solving, intercultural competency, creativity or innovation, and time management.

Do you want to know more?

List of word processing specialist skills to add to your resume

The most important skills for a word processing specialist resume and required skills for a word processing specialist to have include:

Transcription
Dictation
PowerPoint
Word Processing Equipment
Law Firm
Telephone Calls
Financial Statements
Dictaphone
Real Estate
Travel Arrangements
Statistical Reports
Windows
Statistical Data
Front Desk
Scheduling Appointments

Computer Equipment
Visio
Adobe Acrobat
PDF
Office Equipment
Word Processing Support
Medical Terminology
Mass Mailings
Photoshop
Rough Drafts
Financial Reports
Wang
Organizational Charts
Intellectual Property
Administrative Tasks

Mac
Software Programs
Interrogatories
Mail Merge
Technical Reports
CDS
Word Processors
Word Processing Software
FDA
Confidential Correspondence
Expense Reports
Client Presentations
Medical Reports
Cross-Referencing
Statistical Tables

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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