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Top 50 Word Processing Specialist Skills

Below we've compiled a list of the most important skills for a Word Processing Specialist. We ranked the top skills based on the percentage of Word Processing Specialist resumes they appeared on. For example, 15.4% of Word Processing Specialist resumes contained Routine Correspondence as a skill. Let's find out what skills a Word Processing Specialist actually needs in order to be successful in the workplace.

These Are The Most Important Skills For A Word Processing Specialist

1. Routine Correspondence
demand arrow
high Demand
Here's how Routine Correspondence is used in Word Processing Specialist jobs:
  • Composed routine correspondence for faculty members.

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1 Routine Correspondence Jobs

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2. Word Processing
demand arrow
high Demand
Here's how Word Processing is used in Word Processing Specialist jobs:
  • Supervised Word Processing Specialist and assessed performance, conducted reviews, developed improvement plans and issued discipline notices.
  • Provided general word processing assistance for an advertising agency, including scheduling work assignments for the three-person department.
  • Coordinated and typed assignments submitted to Word Processing Department.
  • Job eliminated when Word Processing Department was permanently closed.
  • Functioned as assistant supervisor of word processing department.
  • Processed company-wide word processing with heavy emphasis on Human Resources documents, Legal department documents, Power Point presentations and artwork.
  • Received, input, and maintained work requests in global word processing database system, including timekeeping for each work request.
  • Monitored firm s global incoming email job requests at designated terminal, responded and created word processing jobs accordingly.
  • Provided word processing and editing, computer graphics, slide presentations and other materials using various software packages.
  • Coordinated and executed firm-wide transfer of documents from Wang Word Processing System to CCI Computer System.
  • Promoted to document specialist due to extensive knowledge of firm's word processing system.
  • Created graphics and word processing style templates for marketing proposals and requests for quotes.
  • Performed all word processing for faculty, administration and staff of the college.
  • Worked independently as well a team member of a word processing unit.
  • Classified civil service title was: Word Processing Specialist.
  • Provided word processing assistance for a small patent firm.
  • Ordered and stocked all incoming word processing supplies.
  • Assisted global offices with word processing support.
  • Created variety of documents in word processing center; prioritizing and ensuring timely completion.
  • worked on IBM word processing equipment.

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3. Powerpoint
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high Demand
Here's how Powerpoint is used in Word Processing Specialist jobs:
  • Demonstrated the ability to prepare and process documents using Microsoft Word, Excel, PowerPoint, and Publications.
  • Create Word drafts forms, PowerPoint presentations and Excel spreadsheets for various departments within the organization.
  • Detailed organizational charts, flow charts and presentations incorporating text, charts and graphics using PowerPoint.
  • Created and presented a PowerPoint presentation to students and staff.
  • Created and edited PowerPoint view graph presentations.
  • Utilized Microsoft PowerPoint, Excel, Word and Adobe Illustrator and Photoshop.
  • Communicated effectively with all staff Consistently processed transcription/dictation efficiently Created PowerPoint presentations proficiently for monthly meetings
  • Created multiple slides, bulleted characters, and inserted pictures into PowerPoint from Photoshop or the Web.
  • color, grayscale and black & white - mostly created using Visio, Excel and PowerPoint.
  • Create Powerpoint presentations for consultants Create flow charts and tables Type reports and correspondence

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5 Powerpoint Jobs

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5. Data Entry
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high Demand
Here's how Data Entry is used in Word Processing Specialist jobs:
  • Clerk Typist II: Separations - Utilizing Computer or terminal keyboard for typing and routine data entry and retrieval tasks.
  • Performed general office functions including: data entry, filling, photocopying, and faxing documents.
  • Performed Data Entry on all Group Enrollments for dental and vision forms.
  • Helped with Nursing Home data entry and Application Tracking data entry.
  • Performed data entry for weekly, monthly and yearly reports.
  • Assisted Human Resources by data entry into the HR network.
  • Performed data entry and general office functions.
  • Assisted with data entry and document preparation.
  • Served as relief data entry operator.
  • Handled data entry and correspondence.
  • processed incoming/outgoing mail,took referrals, answered phones, data entry.
  • Provided secretarial support to firm'scontroller; managed timesheets for attorneys and paralegals; performed data entry and reconciled monthlybank statements.

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43 Data Entry Jobs

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6. Financial Statements
demand arrow
high Demand
Here's how Financial Statements is used in Word Processing Specialist jobs:
  • Prepared invoices, reports, memos, letters, financial statements and other documents using word processing database presentation software.
  • Prepared financial statements, proposals, correspondence and highly-specialized internal audit and IT reports, all according to branding standards.
  • Edit existing financial statements, audit committee reports, proposal letters and memos.
  • Prepare Financial Statements, Valuations, Engagement letters, and general correspondence.
  • Typed letters, memos, reports, monthly financial statements and projects for the Accounting department Served as phone back-up to Controller

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4 Financial Statements Jobs

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7. Telephone Calls
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high Demand
51 Telephone Calls Jobs

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8. Customer Service
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high Demand
Here's how Customer Service is used in Word Processing Specialist jobs:
  • Prepared routine correspondences and provided quality customer service.
  • Performed Customer Service & Medical transcription.
  • Reconcile, review, analyze, and post all customer service sales, plus maintain and post cash box cash sales.
  • Provide clerical support to case managers, provide customer service to clients and customers, internal and external.
  • Led and trained word processors in excellent customer service, treating lawyers and staff as valued customers.
  • Performed customer service, both on the phone and in person.
  • Received Customer Service Recognition Award, 1992.
  • Created word processing customer service program.
  • Processed Examinee's and Supervisor's complaint letters for 75 Customer Service Representatives.

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1,157 Customer Service Jobs

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9. Phone Calls
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high Demand
Here's how Phone Calls is used in Word Processing Specialist jobs:
  • Answered phone calls and inquiries regarding policies, procedures and services.
  • Transcribed/typed confidential interviews, phone calls, deposition summaries, documents.
  • Provided user and systems support by answering help desk type phone calls from attorneys and legal assistants within the firm.

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23 Phone Calls Jobs

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10. Office Supplies
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high Demand
Here's how Office Supplies is used in Word Processing Specialist jobs:
  • Assisted internal and external customers, ordered office supplies, and reviewed all outgoing documents for technical and grammatical errors.
  • Maintained and ordered the inventory of the office supplies and kept the department well stocked.
  • Typed correspondence, various forms as requested, ordered office supplies for department.
  • Ordered all supplies and kept area stocked with office supplies.
  • Performed general office duties and purchased office supplies.
  • Ordered office supplies for department of 50 personnel.
  • Maintained and ordered office supplies as requested.
  • Ordered all office supplies and equipment.

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1 Office Supplies Jobs

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11. Dictaphone
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high Demand
Here's how Dictaphone is used in Word Processing Specialist jobs:
  • Transcribed from Dictaphone reports of investigation, safety and loss control reports, recorded statements and general correspondence.
  • Prepared legislative correspondence for Representatives of South Carolina Legislature through utilization of Dictaphone and IBM PC.
  • Transcribed from Dictaphone machines and handwritten documents.
  • Transcribed Dictaphone tapes of executive meetings.
  • Operate and maintain personal computer, typewriter, Dictaphone, calculator, duplicating, FAX machine and other office equipment.
  • Utilized the Dictaphone transcription equipment, and processed large volumes of documents on a daily basis.
  • Transcribed all documentation (letters, memos, proposals and manuals) from Dictaphone system.
  • Transcribe patient letters and other correspondences via Dictaphone system.
  • Converted WordPerfect documents to Microsoft Word Transcribed Dictaphone tapes of executive meetings.
  • Transcribed from Dictaphone letters, memos, reports and recorded statements for a staff of fourteen adjusters
  • Operated word processing machine Used Dictaphone on a daily basis
  • Transcribed recorded dictation from the Dictaphone or from microcassettes.
  • Worked directly with a dictaphone; typed in what was said via dictaphone.

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12. Real Estate
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high Demand
Here's how Real Estate is used in Word Processing Specialist jobs:
  • Transcribed dictation and used Loanwright Program to produce Real Estate documents.

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1,716 Real Estate Jobs

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13. Travel Arrangements
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high Demand
Here's how Travel Arrangements is used in Word Processing Specialist jobs:
  • Coordinated travel arrangements for attorneys.
  • Coordinated domestic and international travel arrangements for professors, graduate students, post-docs, and visiting scholars.
  • Prepared, various types of documents, made travel arrangements, arranged conferences, maintained manuals

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9 Travel Arrangements Jobs

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14. Special Projects
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high Demand
Here's how Special Projects is used in Word Processing Specialist jobs:
  • Provided administrative support for special projects as needed.
  • Assisted coworkers, trained new operators, completed special projects, and assisted with daily operations of department.
  • Assisted in special projects such as software testing and internet searches.
  • Assist with migrations, upgrades, and special projects.
  • Completed special projects as assigned.

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6 Special Projects Jobs

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15. PDF
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average Demand
Here's how PDF is used in Word Processing Specialist jobs:
  • Constructed, edited and inserted graphics, tables, PDF files, and PowerPoint presentations as required.
  • Redacted sensitive materials for litigation attorneys and created fillable PDF files to send to clients.
  • Transcribed tapes dictated by attorneys and convert documents to pdf files.

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7 PDF Jobs

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16. Statistical Reports
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average Demand
Here's how Statistical Reports is used in Word Processing Specialist jobs:
  • Created weekly statistical reports using Microsoft Access to monitor development of jobs.
  • Produced statistical reports, cost proposals, exhibits, presentations and printed materials in a high volume deadline environment.

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17. Internet
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average Demand
Here's how Internet is used in Word Processing Specialist jobs:
  • Maintain company internet and intranet websites.
  • Skilled in Internet software and Internet navigation; Excel Spreadsheet software and Word Processing software.
  • Research unresolved issues using resources on the Internet.

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47 Internet Jobs

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18. Law Firm
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average Demand
Here's how Law Firm is used in Word Processing Specialist jobs:
  • Provide extensive technical troubleshooting and administrative support to law firm personnel.
  • Produced a complete set of templates and was responsible to maintain and update them as requested by this high-profile law firm.

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5 Law Firm Jobs

No jobs at selected location

19. Visio
demand arrow
average Demand
Here's how Visio is used in Word Processing Specialist jobs:
  • Attended training and obtained the ISO-9000 Quality Management and Safety Certification in order to monitor several divisions for safety compliance.
  • Prepared correspondence of memos, reports and other documentation for several divisions.
  • Provided confidential and administrative support for the division head.
  • Assisted study coordinators with forms development and revision.
  • Worked independently, without supervision.
  • Maintained inmate file room, daily activity logs and directed all incoming mail for the entire division.
  • Collaborate with clients to create the initial vision, conceive designs and consistently meet deadlines and requirements.
  • Create and organize the new Dictation Service as a result of the acquisition of CooperVision.
  • Worked in the word processing/graphics department for the company's division heads and their subordinates.
  • Maintained client database using calendar docket and case management systems software (Vision SQL).
  • Provided word processing to staff members in the GeoEnvironmental Division of Nova Environmental Services.
  • Performed revisions to correspondence by recording as well for a professional final product.
  • Worked in various programs within the division such as: Land Use.
  • General clerical duties which include typing reports and forms for the division.
  • Entered data and formatted drafts of questionnaires, making revisions as needed.
  • Transcribed dictation for a psychiatric hospital using Office Vision Word Processing System.
  • Contract assignments with Chevrolet Motor Division, Commercial Specialty Vehicles Group.
  • Worked with little to no supervision.
  • Created and maintained organizational charts using Microsoft Visio.
  • Create and edit Microsoft Word, Excel, PowerPoint, and Visio documents.

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1 Visio Jobs

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20. Bulk Mailings
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average Demand
21. Suite
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average Demand
Here's how Suite is used in Word Processing Specialist jobs:
  • Experience in graphic design, including Adobe Suite.

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12 Suite Jobs

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22. Medical Records
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average Demand
Here's how Medical Records is used in Word Processing Specialist jobs:
  • Assisted with daily and weekly reporting functions and medical records maintenance.
  • Obtained & maintained medical records.

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23. Front Desk
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average Demand
Here's how Front Desk is used in Word Processing Specialist jobs:
  • Front desk coverage, received and distributed documents, logged/monitored tapes issued via the Centralized Dictation System for transcription.
  • Manned secure Front Desk lobby area; screened, logged and directed incoming phone calls.
  • Backed up the front desk and switchboard.

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862 Front Desk Jobs

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24. Computer Software
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average Demand
Here's how Computer Software is used in Word Processing Specialist jobs:
  • Identified, analyzed and resolved user problems in the use and care of computer software and hardware.

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25. Document Production
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average Demand
Here's how Document Production is used in Word Processing Specialist jobs:
  • Document production for all departments, including Corporate, Litigation, Labor, Intellectual Property and Estate Planning.

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26. Greeting Clients
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average Demand
Here's how Greeting Clients is used in Word Processing Specialist jobs:
  • Perform reception duties including greeting clients and answering multi-line phone system.

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27. Staff Members
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average Demand
11 Staff Members Jobs

No jobs at selected location

28. Technical Support
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average Demand
Here's how Technical Support is used in Word Processing Specialist jobs:
  • Provided technical support for attorneys and staff that needed assistance with problematic and advanced documents.
  • Provided technical support and training for newly installed computer system.
  • Resolve software application issues escalated by Technical Support Staff.
  • Provided software technical support to co-workers.
  • Provided technical support to students, staff and faculty in a challenging research environment.
  • Provide technical support for removable hardware and media.
  • Provided technical support as needed.
  • Promoted to take on additional roles of satellite office technology coordinator, as well as Helpdesk/Technical Support/PC Technician.

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86 Technical Support Jobs

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29. Adobe Acrobat
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average Demand
Here's how Adobe Acrobat is used in Word Processing Specialist jobs:
  • Scanned documents to be formatted into Word or PDF file, using Adobe Acrobat for email distribution.

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30. Intellectual Property
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low Demand
8 Intellectual Property Jobs

No jobs at selected location

31. Scheduling Appointments
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low Demand
Here's how Scheduling Appointments is used in Word Processing Specialist jobs:
  • Operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.

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32. Complex Documents
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low Demand
Here's how Complex Documents is used in Word Processing Specialist jobs:
  • Produced complex documents for cross-functional levels of management.
  • Develop formats/style sheets and maximally employs the line art capabilities of Word and PowerPoint to generate graphical elements of complex documents.
  • Created and formatted complex documents, charts, tables and spread sheets using MS Word, Excel and PowerPoint software.
  • Created and edited complex documents from rough drafts.
  • Blacklined documents using Comparerite for Windows or DeltaView software for more complex documents.
  • Formatted complex documents from hardcopy and longhand - Proofread and edited completed assignment for grammar, punctuation, and spelling

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33. Organizational Charts
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low Demand
Here's how Organizational Charts is used in Word Processing Specialist jobs:
  • Constructed flowcharts and assembled organizational charts.
  • Managed complex printing projects and presentations, including large format, for graphics, organizational charts, logos, etc.
  • Created flow charts for various departments and organizational charts with extensive transcriptions.
  • Transcribed engineering proposals, typed forms, organizational charts, etc.

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34. Adobe Photoshop
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low Demand
35. Word Documents
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low Demand
Here's how Word Documents is used in Word Processing Specialist jobs:
  • Transcribe digital recordings into Microsoft Word documents.
  • Scan and capture documents and reformat into Microsoft Word documents.
  • Take the completed Word Documents, convert to PDF and organize into a searchable format using Adobe Acrobat 4.0.

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36. High Volume
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low Demand
Here's how High Volume is used in Word Processing Specialist jobs:
  • Answered a high volume of incoming calls and in-person inquiries from clients and colleagues.

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62 High Volume Jobs

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37. Data Base
demand arrow
low Demand
Here's how Data Base is used in Word Processing Specialist jobs:
  • Input, edited and formatted financial statement documents into data base.
  • Initiated and maintained patient office files and data base.

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38. Mac
demand arrow
low Demand
Here's how Mac is used in Word Processing Specialist jobs:
  • Typed documents from handwritten or machine dictation following designated formats and author instructions, made changes to permanently stored, password-protected documents
  • Administered the Geology and Geochemistry network of computers including: Sun and HP servers, Mac, and PC desktops.
  • Utilized Wang word processing, Unix word processing, MacIntosh Apple with a wide variety of software programs.
  • Requisitioned supplies, maintained equipment, e.g., service calls, machine supplies, meter readings.
  • Used WordPerfect to create macros, design styles and convert detailed documents with advanced functions.
  • Operate PC and Mac based office productivity software including word processing and spreadsheet applications.
  • Designed macros for forms for fax department, word processing department and copy center.
  • Converted files from PDF to Word and formatted documents using MacPac.
  • Operated switchboard, fax machine, typewriter and relieved receptionist.
  • Used printers, copiers, fax machines and scanners.
  • Exercise highly advanced Microsoft Word macros and skills.
  • Provided word processing and data input support for internal company customer.Operate and maintained facsimile machine.
  • Prepared standard operating procedures and device master records for scientists' use in production of a wide variety of biopharmaceutical products.
  • Used WordPerfect 6.0a for windows and the Lanier transcribing machine.
  • Operate photo copier & fax machine File documents
  • Used IBM Displaywrite 4, IBM Displaywriter and the Lanier transcribing machine.

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8 Mac Jobs

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39. Monthly Reports
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low Demand
Here's how Monthly Reports is used in Word Processing Specialist jobs:
  • Maintain monthly reports; input sales data into the corporate database as part of a monthly marketing report.
  • Run monthly reports for employees due for background checks and notify employees when they are due.
  • Updated student files and responsible for monthly reports to the Training Coordinator and Job Developers.
  • Complete monthly reports on the activities of the department.
  • Set up monthly reports, budgets and mailing lists.

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1 Monthly Reports Jobs

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40. Social Workers
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low Demand
Here's how Social Workers is used in Word Processing Specialist jobs:
  • Transcribed for multiple specialists which included psychiatrist, psychologists, social workers, drug abuse counselors.

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41. Annual Reports
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low Demand
Here's how Annual Reports is used in Word Processing Specialist jobs:
  • Compiled University Annual Reports and lab personnel Curriculum Vitae.
  • Typed protocols, briefing books, procedures manual, final study reports, annual reports, and statistical charts.

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42. Expense Reports
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low Demand
Here's how Expense Reports is used in Word Processing Specialist jobs:
  • Prepared consultant and volunteer travel forms and expense reports to submit to Accounting.

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43. Estate Planning
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low Demand
44. FDA
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low Demand
Here's how FDA is used in Word Processing Specialist jobs:
  • Compose original/and final letters while using knowledge of departmental, organizational, FDA and AABB policies/procedures.
  • Performed formatting of FDA regulatory compliant drug safety research reports using Microsoft Office Suite and Adobe Acrobat Professional.
  • Provided DRA/CQA Teams with links when needed for Regulatory or FDA Questions documents.

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45. Rough Drafts
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low Demand
Here's how Rough Drafts is used in Word Processing Specialist jobs:
  • Revised rough drafts and previously typed work by correcting or updating.

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46. Confidential Correspondence
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low Demand
Here's how Confidential Correspondence is used in Word Processing Specialist jobs:
  • Managed confidential correspondence assigned and produced by Parole Officers and Supervisors.

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47. Statistical Tables
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low Demand
Here's how Statistical Tables is used in Word Processing Specialist jobs:
  • Transcribed dictation and keyed technical environmental reports, proposals and statistical tables.
  • Typed trust agreements, due diligence, indentures, prospectuses, memorandum of law, and statistical tables using Microsoft Word.
  • Generated statistical tables, reports, proposals, agreements, and manuals into Word Perfect.

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48. Special Events
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low Demand
Here's how Special Events is used in Word Processing Specialist jobs:
  • Attended meetings; transcribed minutes from the Ohio Jail Advisory Board Meetings and other special events.

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5 Special Events Jobs

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49. Administrative Tasks
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low Demand
Here's how Administrative Tasks is used in Word Processing Specialist jobs:
  • Prepared and processed documents and papers for Budget Officer-Performed administrative tasks as requested
  • Provided support to social workers and performed a variety of administrative tasks.

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1 Administrative Tasks Jobs

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50. Special Reports
demand arrow
low Demand

Word Processing Specialist Jobs

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20 Most Common Skills For A Word Processing Specialist

Routine Correspondence

20.0%

Word Processing

9.7%

Powerpoint

8.2%

Legal Documents

7.5%

Data Entry

7.3%

Financial Statements

6.0%

Telephone Calls

5.8%

Customer Service

3.6%

Phone Calls

3.5%

Office Supplies

3.5%

Dictaphone

3.4%

Real Estate

2.9%

Travel Arrangements

2.8%

Special Projects

2.7%

PDF

2.6%

Statistical Reports

2.6%

Internet

2.1%

Law Firm

2.0%

Visio

2.0%

Bulk Mailings

1.7%
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Typical Skill-Sets Required For A Word Processing Specialist

Rank Skill
1 Routine Correspondence 15.4%
2 Word Processing 7.5%
3 Powerpoint 6.3%
4 Legal Documents 5.8%
5 Data Entry 5.6%
6 Financial Statements 4.6%
7 Telephone Calls 4.5%
8 Customer Service 2.8%
9 Phone Calls 2.7%
10 Office Supplies 2.7%
11 Dictaphone 2.6%
12 Real Estate 2.2%
13 Travel Arrangements 2.2%
14 Special Projects 2.1%
15 PDF 2.0%
16 Statistical Reports 2.0%
17 Internet 1.6%
18 Law Firm 1.5%
19 Visio 1.5%
20 Bulk Mailings 1.3%
21 Suite 1.2%
22 Medical Records 1.2%
23 Front Desk 1.1%
24 Computer Software 1.1%
25 Document Production 1.1%
26 Greeting Clients 1.0%
27 Staff Members 1.0%
28 Technical Support 1.0%
29 Adobe Acrobat 0.9%
30 Intellectual Property 0.8%
31 Scheduling Appointments 0.8%
32 Complex Documents 0.8%
33 Organizational Charts 0.8%
34 Adobe Photoshop 0.8%
35 Word Documents 0.8%
36 High Volume 0.8%
37 Data Base 0.8%
38 Mac 0.7%
39 Monthly Reports 0.7%
40 Social Workers 0.6%
41 Annual Reports 0.6%
42 Expense Reports 0.6%
43 Estate Planning 0.6%
44 FDA 0.5%
45 Rough Drafts 0.5%
46 Confidential Correspondence 0.5%
47 Statistical Tables 0.5%
48 Special Events 0.5%
49 Administrative Tasks 0.5%
50 Special Reports 0.5%
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8,034 Word Processing Specialist Jobs

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