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Become A Work Study Office Assistant

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Working As A Work Study Office Assistant

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $40,000

    Average Salary

What Does A Work Study Office Assistant Do At University of Kansas

* Manage daily consulting operations in Anschutz and Watson Libraries
* Manage key components of an online appointment system
* Understand and promote KUWC services as posted on the Center’s website
* Communicate effectively with staff, consultants, and other office assistants to ensure seamless customer service
* Support staff by answering the phone and taking messages, answering emails, creating and editing documents, transcribing audio files, and delivering mail
* Present informational class visits and staff information tables to increase student awareness of Writing Center services
* Assist in organizing and staffing events such as Graduate Research/Write
* Ins and Late Night at the Roost.
* Communicate with clients from all backgrounds in a respectful manner
* Perform other duties as requested

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How To Become A Work Study Office Assistant

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.


High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.


Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.


Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Work Study Office Assistant jobs

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Work Study Office Assistant Career Paths

Work Study Office Assistant
Hostess Office Manager
Account Manager
5 Yearsyrs
Substitute Teacher Lead Teacher Office Manager
Administrative Manager
6 Yearsyrs
Teacher Assistant Director Director Of Food And Beverage
Assistant General Manager
5 Yearsyrs
Office Manager Program Coordinator Assistant Director
Associate Director
8 Yearsyrs
Office Manager Billing Specialist
Billing Manager
7 Yearsyrs
Home Health Aid Unit Secretary Office Manager
Business Office Manager
8 Yearsyrs
Barista Office Manager General Manager
Chief Executive Officer
8 Yearsyrs
Substitute Teacher Teacher Assistant Director
Development Director
9 Yearsyrs
Certified Nursing Assistant Unit Secretary Assistant Office Manager
Executive Assistant/Office Manager
6 Yearsyrs
Crew Member Forklift Operator Warehouse Manager
Logistics Manager
7 Yearsyrs
Home Health Aid Patient Care Technician Medical Assistant
Office Manager
5 Yearsyrs
Teacher Case Manager Human Resources Coordinator
Office Manager Of Human Resources
6 Yearsyrs
Certified Nursing Assistant Billing Specialist Staff Accountant
Payroll Manager
7 Yearsyrs
Medical Assistant Front Desk Coordinator Office Manager
Practice Manager
9 Yearsyrs
Nanny Owner Realtor
Property Management Specialist
6 Yearsyrs
Medical Assistant Technician Production Supervisor
Quality Assurance Manager
9 Yearsyrs
Nanny Director Chief Finance Officer
Senior Executive Assistant
7 Yearsyrs
Hostess Specialist Operations Manager
Senior Manager
10 Yearsyrs
Barista Specialist Operations Manager
Site Manager
7 Yearsyrs
Crew Member Material Handler Forklift Operator
Warehouse Manager
5 Yearsyrs
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Work Study Office Assistant Demographics


  • Female

  • Male

  • Unknown



  • White

  • Hispanic or Latino

  • Asian

  • Unknown

  • Black or African American

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Languages Spoken

  • Spanish

  • French

  • Chinese

  • Cantonese

  • Mandarin

  • Portuguese

  • Italian

  • Marshallese

  • Dutch

  • Nepali

  • Czech

  • Romanian

  • Japanese

  • Amharic

  • Hindi

  • Korean

  • Navajo

  • Thai

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Work Study Office Assistant

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Work Study Office Assistant Education

Work Study Office Assistant

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Top Skills for A Work Study Office Assistant


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Top Work Study Office Assistant Skills

  1. Data Entry
  2. Database Systems
  3. Customer Service
You can check out examples of real life uses of top skills on resumes here:
  • General office organization including filing and data entry.
  • Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
  • Help with customer service, phone calls, clerical tasks, and development of computer materials, 10 hours per week.
  • Work study in financial aid office.
  • Used other office equipment and assisted manager with other daily tasks.

Top Work Study Office Assistant Employers

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