Senior Administrative Assistant jobs at Yale University

Our client, a leading global investment firm, is seeking an Executive Assistant to provide high-level support to several senior investment professionals in their New York office. This is an exceptional opportunity to join a fast-paced, collaborative environment and contribute meaningfully to a dynamic team. Key Responsibilities: Manage complex calendars and coordinate all logistics for internal and external meetings Arrange detailed domestic and international travel and prepare comprehensive itineraries Track high volumes of business expenses; prepare and process expense reports Assist with planning and hosting meetings, events, and team activities Serve as a key liaison across teams and with external stakeholders; demonstrate strong interpersonal skills and the ability to work effectively with a variety of personalities Provide back-up coverage for other Executive Assistants as needed Offer personal support (travel, reservations, mailings, etc.) when required Qualifications: Bachelor's degree preferred Minimum of 5+ years of administrative experience in a corporate environment, ideally within asset management or investment banking Technologically adept with strong proficiency in Microsoft Outlook, Excel, Word, and PowerPoint Comfortable operating in a fast-paced, real-time environment with shifting priorities Exceptionally organized with strong attention to detail; able to prioritize and manage multiple tasks seamlessly Excellent written and verbal communication skills; able to build strong working relationships across all levels High degree of discretion in handling confidential information Location: New York, NY (Hybrid - 3 days in office) Compensation: Expected annual base salary: up to $115K + paid overtime + discretionary bonus

On Location, the leader in global sports and entertainment experiences and hospitality, is looking for an Executive Assistant to support the President of the Company. The ideal candidate must have the ability to work in a fast-paced environment and assist with a variety of administrative office tasks. This exciting role requires an assertive self-starter with exceptional attention to detail, excellent organization and project management skills, and effective written and verbal communication skills. The ideal candidate is tenacious, displays great time management skills, and is knowledgeable about the sports and entertainment industries. This entry-level position serves as a training opportunity and provides a path for upward mobility. Duties: Maintain an organized and structured approach to work and responsibilities to prioritize conflicting needs, proactively and timely handle all matters, and apply appropriate follow-through to ensure successful completion of tasks and projects. Manage calendar of appointments, meetings, teleconferences and events, and handle logistics of meetings as needed. Schedule and coordinate travel arrangements, including all logistics (lodging, itineraries, agendas, locations, transportation), compile travel-related documents, and maintain accurate travel reports and logs. Demonstrate high level of professionalism and confidentiality to handle extremely sensitive and/or proprietary information. Work closely with Executive team, as well as all Company Department heads. Lead and participate on various projects along with other members of the team. Liaise internally and externally as necessary with all levels of personnel, clients, and business associates with heavy emphasis on partners and agencies. Skills Entry-level position with opportunity for upward mobility Experience in sports and/or entertainment strongly desired Bachelor's Degree preferred Outstanding organizational skills and the ability to multi-task and manage multiple projects simultaneously Self-starter with a robust work ethic Maintains discretion and confidentiality Excellent written and verbal communication skills Strong time management and prioritization skills Must have strong interpersonal skills and professional phone etiquette Proficient in Microsoft Word, Keynote, Google Apps and Outlook Travel: You may be required to travel on company business On Location is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Renton Technical College is seeking an Executive Assistant to provide high-level support to the College President and the Board of Trustees. This position serves as a member of the President's Executive Cabinet and acts as the confidential assistant to the President and Secretary to the Board of Trustees. Responsibilities include coordinating board meetings and business, recording meeting minutes, and facilitating open and collaborative communication between the President, Cabinet, and internal and external stakeholders such as trustees, students, faculty, staff, elected officials, and community members. The Executive Assistant handles highly confidential matters, performs advanced administrative tasks independently, and uses sound judgment to resolve issues. The successful candidate will demonstrate strong analytical and organizational skills, interpret and apply rules and policies, and ensure smooth operations with minimal supervision. This is a full-time and exempt position reporting to the College President. The salary for this position is $95,000 - $105,000 annually. The priority consideration date is December 17, 2025. This position will remain open until filled. Renton Technical College, located southeast of Seattle, has provided quality education in a variety of occupations for over 75 years. Our professional-technical certificate and degree programs offer entry and mid-level training in the areas of allied health, trades and industry, culinary, business, technology, and automotive. Our outstanding College & Career pathways program with classes in adult basic education, English as a second language, and GED preparation is available to those who need additional preparation before entering a training program and for those who simply wish to improve their math and English skills. Career Education and apprenticeships degrees round out our offerings. * Serve as executive assistant to the President, and as a liaison between the President, members of the Board of Trustees, students, college administrators, faculty, staff, employee union representatives, advisory committees, public and private officials, the State Board for Community and Technical Colleges, other colleges, Assistant Attorney General, and the general public. * Coordinate board meetings and serve as meeting recorder and confidential assistant to the Board. Prepare and distribute meeting materials, attend meetings, record and publish minutes. Maintain a record of agendas, minutes and materials relating to regular and special board meetings. * Anticipate and prepare documentation for Board of Trustees' annual self-evaluation and other evaluative functions. Ensure that evaluations are disseminated and returned in a timely manner. * Provide support to other President's Office Unit and administrative staff as requested. * Assist the Board of Trustees with the management of its policies, including regular review, revision and publication of changes, maintenance of a historical record of changes and posting of revisions to the Board's web page. * Provide leadership to college Executive Assistants. * Serve as the office manager for administration. * Respond to the various unanticipated needs that may arise in the administrative office areas. * Coordinate scheduling of the Board Room as needed. * Schedule and attend meetings, prepare agendas and presentation materials, and maintain minutes and other records as requested. * Facilitate the success of events hosted by the President's office by scheduling events with appropriate offices and agencies, advise/contact participants or invited guests, prepare agendas and programs, arrange for associated support equipment, use independent judgment regarding event alternatives, modifications, or last-minute changes, and coordinate or provide support during the events. Maintain the President's calendar coordinating appointments, meetings and events as needed, using established priorities. * Build relationships crucial to the support of the President's office and the college. Arrange travel for the President and Board of Trustees as needed, including registrations, lodging, transportation and special needs, and travel reimbursements. * Receive and screen President's visitors, calls and mail. Establish priorities, respond appropriately and refer to other departments as necessary. * Compose correspondence on behalf of the President, and exercise appropriate signature authority on administrative matters. * Work with campus associates to arrange for signatures and maintaining files for all signed contracts, MOUs, etc. by the President. * Process purchase requisitions to ensure prompt payment of invoices relative to the President's budget. * Record and forward federal and state documents to appropriate agencies. * Assist in the preparation and maintenance of all confidential documents pertaining to negotiations with all employee bargaining groups. * Serve as Notary. * Perform other related duties as assigned. * Five (5) years of administrative experience. * Proficient use of Microsoft Office Suite, including Word, Excel, Teams, and PowerPoint. Demonstrated ability and willingness to learn new software applications. * Very strong interpersonal skills and ability to build relationships with stakeholders, including faculty and staff, Board of Trustees, external partners and donors. * Ability and commitment to project a professional and positive image for the President's office. * Detail-oriented, with advanced editing and proofreading skills; must have strong English/grammar skills and, excellent communication and interpersonal skills; ability to use tact, diplomacy, discretion and courtesy while interacting with all persons who have contact with the college. * Ability to maintain confidentiality, think critically and exercise independent judgment required. * Excellent leadership and interpersonal skills and ability to work effectively as part of a team. * Demonstrated attention to detail required as well as previous experience maintaining accurate records, managing multiple tasks, and planning and organizing work under competing deadlines in order to meet changing priorities and timelines. * Proven success in communication with diverse populations of varied ethnicity, ages, backgrounds and abilities and a commitment to supporting a culturally diverse environment. Preferred: * A Bachelor's degree * Prior administrative support in higher education * Three (3) years' experience as an Assistant to an Executive or CEO WORKING CONDITIONS: Working hours are generally aligned to business hours, Monday - Friday. Occasional evening and weekend work is required. Work is mostly sedentary in nature, performed in an office environment. Frequent use of a computer and exposure to terminal screens is required. Work and meetings may take place across campus. May drive/travel to trainings, conferences, and/or college events. This is mostly an in-person/on-campus position; remote work may occur as business permits. In the interest of providing a healthy, safe and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Renton Technical College to maintain an alcohol and drug-free workplace for our employees and students. The person hired is required to provide authorization for employment in the United States. All offers of employment are contingent to background checks, including employment and required degree/credential verification. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform successfully in the position. Finalists are required to complete the Sexual Misconduct Disclosure form as required under RCW 288.112.080. Post offer, pre-employment criminal background checks are also required. For questions regarding this position, contact ******************. ______________________________________________________________________ EEO STATEMENT: Renton Technical College provides equal opportunity in education and employment and does not discriminate on the basis of race, color national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veterans or military status, or use of a trained guide dog or service animal, as required by Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Sections 504 and 508 of the Rehabilitation Act of 1973, the Americans with Disabilities Act and ADA Amendment Act, the Age Discrimination Act of 1975, the Violence Against Women Re-authorization Act and Washington State Law Against Discrimination, Chapter 49.60 RCW and their implementing regulations. The following college official has been designated to handle inquiries regarding the nondiscrimination policies: Title IX / EEO Coordinator, Vice President of Human Resources 3000 NE 4th Street Renton, WA 98056 *************,***************. Jeanne Clery statement: Notice of Availability of Annual Security and Fire Safety Report: In compliance with Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College's commitment to safety and security on campus, Renton Technical College reports the mandate information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Renton Technical College's Annual Safety and Fire Report is available online at: ************************************************************************************** For information on how to access the RTC Daily Crime Log follow this link:****************************************************************************** We acknowledge that RTC sits uninvited on the ancestral land of the Puget Salish people, including the Duwamish, Suquamish, Snoqualmie, Tulalip, and Muckleshoot Nations. We are grateful to the original inhabitants of this land, upon which we gather and dialogue. We also acknowledge our increasingly virtual world, in which RTC's work is done across multiple indigenous lands, in some cases, away from Puget Salish territories. We thank the original caretakers of our local lands and waters, who are still here. Beyond acknowledgment, we each have an obligation to learn about and support our local tribes. Find out how on our resources page, which includes scholarships for Indigenous students.

October 10, 2025 Long Island Campus This position has the primary responsibility of providing excellent customer service to all who enter the University or with whom this staff member interacts with in-person or virtually, or via phone or email. The Senior Administrative Assistant serves as the Receptionist for the Office of Admissions, provides operational support for admissions office, and assists with admissions events, and helps to manage student employees. This position is vital to the creation of a positive first impression and overall campus experience for prospective students and guests. Duties and Responsibilities Include but are not limited to: * Welcome guests to the Admissions Office and University. Provide friendly and accurate information when welcoming campus guests; answering, placing, and redirecting phone calls, and when communicating with all external and internal constituencies. * Assist with confirmation calls for all counselor appointments, campus tours and admissions events. * Maintain the professional appearance of the Admissions Office reception desk and lobby. * Schedule, change and confirm appointments and event attendance. * Maintain the Admissions lobby and front desk, including updating the slides displayed on the lobby monitors. * Assist with the supervision and training for our student ambassadors in the Admissions Office. * Active participation in the planning and execution for on-campus events. * Learn and utilize our student information systems: Slate and Colleague. * Assist with the preparation of mailings and event packets as needed. * Provide excellent customer service to all internal and external constituencies * Complete various admissions related tasks as projects as directed by the Associate Director, Director, AVP, or VP * Assist with covering evening and weekend events, as needed * Perform other duties as assigned Functional Relationships Departments with which this position interacts: * Public Safety * Office of Financial Aid * Bursar and Business Office * Office of the Registrar * Information Technology * Campus Facilities * Other administrative offices and faculty as needed Education/Skills Required * Associate's or Bachelor's degree preferred, and/or 2 to 4 years of customer service experience in a related position. * Excellent interpersonal and communication skills. * Strong organizational skills and attention to detail. * Ability to occasionally work evenings and weekends, as required. * Knowledge and proficiency in Microsoft Office and Google. Experience with Slate and Colleague systems preferred. Application Process and Additional Information Salary: $35,000 To Apply: Interested candidates should submit a résumé, along with a letter of interest describing their qualifications and background for the position. All materials should be submitted electronically to: Lauren Grella, Associate Director of Admissions Office of Admissions St. Joseph's University, New York 155 West Roe Blvd. Patchogue, NY 11772 Submit to: [email protected] It is the policy of St. Joseph's University not to discriminate on the basis of race, color, religion, sex, national or ethnic origin, sexual orientation, gender identity or expression, citizenship, age, disability, genetic information, status as a victim of domestic violence, military status, status as a protected veteran, marital status or status of an individual in any group or class protected by applicable federal, New York State or New York City Law. This policy applies to all terms and conditions of employment, educational programs, admissions policies, financial aid, and all other school administered programs or policies. The University also provides accommodations for qualified individuals with disabilities in accordance with the Americans With Disabilities Act and applicable state and local laws. If you need an accommodation during the application process or while employed, please contact Human Resources. Your employment is contingent upon receipt of proof of eligibility to work in the United States. Please note that the Department of Homeland Security (DHS) requires that all U.S. employers complete and retain a current Form I-9 for each individual they hire for employment in the United States, verifying the employment eligibility and identity documents presented by the employee and recording the document information. You will be required to complete your portion of the document, with your documentation verifying your identity and eligibility to work, no later than your third day of employment.

DETAILS** The Office of the Senior Vice Chancellor for Legal Affairs and General Counsel ("OGC") at The City University of New York (the "University" or "CUNY") seeks an experienced and highly organized Senior Confidential Executive Assistant to support the Senior Vice Chancellor for Legal Affairs and General Counsel and the Associate Vice Chancellor for Legal Affairs and Deputy General Counsel. Reporting directly to the Senior Vice Chancellor for Legal Affairs and General Counsel of OGC, this pivotal role requires an initiative-taking individual who possesses a strong background in legal administration, supporting a senior executive, exceptional communication skills, and the ability to handle sensitive information with discretion. The ideal candidate will bring at least eight to ten years of legal administration experience to the role and will manage a variety of administrative functions and contribute to the efficient operation of OGC. In addition to the foregoing, the Senior Confidential Executive Assistant shall possess the ability to: + Provide high-level administrative support to the Senior Vice Chancellor for Legal Affairs and General Counsel, the Associate Vice Chancellor for Legal Affairs, and Deputy General Counsel, facilitating communication between the Senior Vice Chancellor and the Board of Trustees, the Chancellor and Cabinet, and the University's 26 constituent schools and colleges including its officers and administrators, ensuring timely responses to inquiries and requests. + Schedule and coordinate meetings, conferences, and events for the Senior Vice Chancellor for Legal Affairs and General Counsel, the Associate Vice Chancellor for Legal Affairs, and Deputy General Counsel, including preparation of agendas and meeting materials; maintain an ongoing calendar of reports, deadlines, and key dates and incorporate these into a schedule. + Attend meetings as needed, take minutes, and distribute summaries to relevant parties. + Draft, review, and edit correspondence, reports, and other legal documents, including preparation and distribution of internal and external correspondence. + Coordinate Executive communications, including those requiring a high degree of sensitivity; may respond to requests from the Board of Trustees, the Chancellor, the Chancellor's Cabinet, and the University's 26 constituent schools and colleges including its officers and administrators, as well as public inquiries external to CUNY. + Manage sensitive, confidential and privileged information with the utmost discretion, in all aspects of office operations. + Monitor project timelines and deliverables to ensure completion in accordance with established deadlines. + Collaborate with other administrative staff within OGC and across the University to support the overall mission and objectives of OGC and the University. + Participate in training and development opportunities to enhance skills and knowledge. + Perform related duties as assigned. OGC is CUNY's system-wide resource for legal advice and representation, providing legal counsel to the Board of Trustees, the Chancellor, and the University's 26 constituent schools and colleges. Its services touch all operational areas of the University, and its campuses, and supports CUNY's decision-makers in advancing the University's educational mission by providing expert, relevant and timely legal advice, guidance and advocacy. OGC does not represent university administrators, faculty, staff, students, or individuals in personal legal matters. **NOTES:** 1. Until further notice, this position is eligible for a hybrid work schedule. 2. This position is excluded from union representation in the collective bargaining unit. **QUALIFICATIONS** Minimum: Bachelor's degree and eight years' related experience required. Preferred: + At least 8-10 years of executive-level administrative experience, preferably supporting legal counsel, a senior university official, or within a legal, compliance, or non-profit environment. + Ability to thrive in a fast-paced environment, effectively working on numerous projects simultaneously. + Strong work ethic, character and personal integrity with ability to work with the utmost professionalism, discretion, confidentiality and diplomacy, as well as establishing and maintaining productive working relationships. + Excellent judgement, accuracy, attention to detail, and the ability to maintain strict confidentiality. + Strong communication, organizational, and follow-through skills to prioritize work, manage multiple priorities, and meet deadlines in a time-sensitive office. + Strong computer proficiency with Microsoft Office tools (Word, Excel, PowerPoint, Teams, etc.) and remote/virtual meeting and collaboration tools; willingness to learn new platforms and adapt to technical changes. + The successful candidate will also demonstrate: + Exceptional external and interpersonal communication, public presentation, and writing skills. + Proactive and flexible with ability to take initiative, exercise discretion and tact, use sound judgment to give advice, make decisions, and draw valid conclusions. + Diligence, with strong organizational skills and ability to establish plans, manage a large and varied workload of assignments with conflicting priorities, follow up and complete work by prescribed deadlines. + Ability to produce results as an individual contributor and as a team member by working effectively, collaboratively, and cooperatively with diverse stakeholders, constituents, and University stakeholders of various levels. + Commitment to public service, service excellence, inclusion, equity and professional integrity to manage sensitive work, exercise sound judgment, with ability to thrive in a demanding, multi-faceted, and time-sensitive office. **CUNY TITLE OVERVIEW** As a senior staff member serving as a confidential assistant in a Campus or University Executive's office, leads unit initiatives, participates in planning and setting priorities, and drives strategic initiatives to ensure their success. - Participates in planning and in setting policies with responsibility for preparing aspects of strategic and operational plans - Participates in developing and executing performance management systems to evaluate progress - Works with other Campus and University units to oversee complex, high-priority projects, with responsibility for outcomes - Represents the Executive in Campus or University-wide activities and may act in his/her place as needed - Independently carries out major responsibilities under the Executive's purview, such as monitoring and evaluating unit activities, financial planning and review, serving as chair of key committees, and communications with senior Campus or University management - May serve as Chief of Staff of a large Executive Office - Performs related duties as assigned. This position is excluded from union representation. **CUNY TITLE** Higher Education Officer **FLSA** Exempt **COMPENSATION AND BENEFITS** The salary range is **$109,898 - $131,440,** commensurate with commensurate with credentials, education, and experience. **CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.** CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. **HOW TO APPLY** For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials meet the responsibilities and qualifications outlined. The direct link to the job opening from external sources is: *********************************************************************************************************************************************************************************************** Current CUNY employees must apply through CUNYfirst Employee Self Service using their login credentials. After you login, click the Careers tile on the Employee Self Service Menu page to view job openings. **CLOSING DATE** Open until filled. **JOB SEARCH CATEGORY** CUNY Job Posting: Managerial/Professional **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 30755 Location Central Office

DETAILS The Office of the Senior Vice Chancellor for Legal Affairs and General Counsel ("OGC") at The City University of New York (the "University" or "CUNY") seeks an experienced and highly organized Senior Confidential Executive Assistant to support the Senior Vice Chancellor for Legal Affairs and General Counsel and the Associate Vice Chancellor for Legal Affairs and Deputy General Counsel. Reporting directly to the Senior Vice Chancellor for Legal Affairs and General Counsel of OGC, this pivotal role requires an initiative-taking individual who possesses a strong background in legal administration, supporting a senior executive, exceptional communication skills, and the ability to handle sensitive information with discretion. The ideal candidate will bring at least eight to ten years of legal administration experience to the role and will manage a variety of administrative functions and contribute to the efficient operation of OGC. In addition to the foregoing, the Senior Confidential Executive Assistant shall possess the ability to: + Provide high-level administrative support to the Senior Vice Chancellor for Legal Affairs and General Counsel, the Associate Vice Chancellor for Legal Affairs, and Deputy General Counsel, facilitating communication between the Senior Vice Chancellor and the Board of Trustees, the Chancellor and Cabinet, and the University's 26 constituent schools and colleges including its officers and administrators, ensuring timely responses to inquiries and requests. + Schedule and coordinate meetings, conferences, and events for the Senior Vice Chancellor for Legal Affairs and General Counsel, the Associate Vice Chancellor for Legal Affairs, and Deputy General Counsel, including preparation of agendas and meeting materials; maintain an ongoing calendar of reports, deadlines, and key dates and incorporate these into a schedule. + Attend meetings as needed, take minutes, and distribute summaries to relevant parties. + Draft, review, and edit correspondence, reports, and other legal documents, including preparation and distribution of internal and external correspondence. + Coordinate Executive communications, including those requiring a high degree of sensitivity; may respond to requests from the Board of Trustees, the Chancellor, the Chancellor's Cabinet, and the University's 26 constituent schools and colleges including its officers and administrators, as well as public inquiries external to CUNY. + Manage sensitive, confidential and privileged information with the utmost discretion, in all aspects of office operations. + Monitor project timelines and deliverables to ensure completion in accordance with established deadlines. + Collaborate with other administrative staff within OGC and across the University to support the overall mission and objectives of OGC and the University. + Participate in training and development opportunities to enhance skills and knowledge. + Perform related duties as assigned. OGC is CUNY's system-wide resource for legal advice and representation, providing legal counsel to the Board of Trustees, the Chancellor, and the University's 26 constituent schools and colleges. Its services touch all operational areas of the University, and its campuses, and supports CUNY's decision-makers in advancing the University's educational mission by providing expert, relevant and timely legal advice, guidance and advocacy. OGC does not represent university administrators, faculty, staff, students, or individuals in personal legal matters. NOTES: 1. Until further notice, this position is eligible for a hybrid work schedule. 2. This position is excluded from union representation in the collective bargaining unit. QUALIFICATIONS Minimum: Bachelor's degree and eight years' related experience required. Preferred: + At least 8-10 years of executive-level administrative experience, preferably supporting legal counsel, a senior university official, or within a legal, compliance, or non-profit environment. + Ability to thrive in a fast-paced environment, effectively working on numerous projects simultaneously. + Strong work ethic, character and personal integrity with ability to work with the utmost professionalism, discretion, confidentiality and diplomacy, as well as establishing and maintaining productive working relationships. + Excellent judgement, accuracy, attention to detail, and the ability to maintain strict confidentiality. + Strong communication, organizational, and follow-through skills to prioritize work, manage multiple priorities, and meet deadlines in a time-sensitive office. + Strong computer proficiency with Microsoft Office tools (Word, Excel, PowerPoint, Teams, etc.) and remote/virtual meeting and collaboration tools; willingness to learn new platforms and adapt to technical changes. + The successful candidate will also demonstrate: + Exceptional external and interpersonal communication, public presentation, and writing skills. + Proactive and flexible with ability to take initiative, exercise discretion and tact, use sound judgment to give advice, make decisions, and draw valid conclusions. + Diligence, with strong organizational skills and ability to establish plans, manage a large and varied workload of assignments with conflicting priorities, follow up and complete work by prescribed deadlines. + Ability to produce results as an individual contributor and as a team member by working effectively, collaboratively, and cooperatively with diverse stakeholders, constituents, and University stakeholders of various levels. + Commitment to public service, service excellence, inclusion, equity and professional integrity to manage sensitive work, exercise sound judgment, with ability to thrive in a demanding, multi-faceted, and time-sensitive office. CUNY TITLE OVERVIEW As a senior staff member serving as a confidential assistant in a Campus or University Executive's office, leads unit initiatives, participates in planning and setting priorities, and drives strategic initiatives to ensure their success. * Participates in planning and in setting policies with responsibility for preparing aspects of strategic and operational plans * Participates in developing and executing performance management systems to evaluate progress * Works with other Campus and University units to oversee complex, high-priority projects, with responsibility for outcomes * Represents the Executive in Campus or University-wide activities and may act in his/her place as needed * Independently carries out major responsibilities under the Executive's purview, such as monitoring and evaluating unit activities, financial planning and review, serving as chair of key committees, and communications with senior Campus or University management * May serve as Chief of Staff of a large Executive Office * Performs related duties as assigned. This position is excluded from union representation. CUNY TITLE Higher Education Officer FLSA Exempt COMPENSATION AND BENEFITS The salary range is $109,898 - $131,440, commensurate with commensurate with credentials, education, and experience. CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. HOW TO APPLY For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials meet the responsibilities and qualifications outlined. The direct link to the job opening from external sources is: *********************************************************************************************************************************************************************************************** Current CUNY employees must apply through CUNYfirst Employee Self Service using their login credentials. After you login, click the Careers tile on the Employee Self Service Menu page to view job openings. CLOSING DATE Open until filled. JOB SEARCH CATEGORY CUNY Job Posting: Managerial/Professional EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 30755 Location Central Office

BUFFALO BOARD OF EDUCATION DEPARTMENT OF HUMAN RESOURCES ROOM 720 CITY HALL BUFFALO, NEW YORK 14202 November 19, 2025 RECRUITMENT BULLETIN #25-255 BUFFALO BOARD OF EDUCATION VACANCY Civil Service Residency Requirements will apply - must be a resident of the City of Buffalo (The City of Buffalo Civil Service does not require residency within the City of Buffalo for Native Americans. The City of Buffalo Civil Service does require tribal enrollment or community recognition as a Native American) POSITION: Senior Executive Assistant (Clerk to the Board) - Union Exempt SALARY: Per Contractual Agreement LOCATION: Board Office APPLICATION: CANDIDATES FOR THIS POSITION SHOULD COMPLETE AN APPLICATION AVAILABLE ONLINE AT ********************** Applications successfully received will generate a confirmation email to the account listed on the application. If you do not receive a confirmation email, we cannot guarantee that your application was received. You must submit an application until you receive a confirmation email. DISTINGUISHING FEATURES OF THE CLASS The Sr. Executive Assistant (Clerk of the Board) is a high-level secretarial position involving the performance of routine administrative business and complex secretarial tasks. The employee serves as assistant to the nine elected members of the Board of Education. The Sr. Executive Assistant (Clerk of the Board) acts on behalf of the Board of Education in accomplishing administrative business and organization efforts. The employee facilitates the discharge of the Board of Education Commissioners' statutory responsibilities and coordinates with the Superintendent of Schools. Will influence policies, be involved in decision making, and oversee the day-to-day operations of the Board of Education Office is required. General supervision may be exercised over other staff within the Board of Education Office. The Clerk of the Board is required to work at night when attending meetings, elections and special sessions. This employee works independently under general supervision from, and reports directly to, the Board President or Superintendent of the School. Does related work as required. TYPICAL WORK ACTIVITIES Specifically, the Sr. Executive Assistant (Clerk of the Board) will be responsible for the following: • Serves as the Clerk at Business and Special Meetings of the Board and Public Hearings; • Supervises, plans, directs and organizes the work activities of the other staff assigned to the Board's Administrative office and ensures that they are utilized within the best practice for the Buffalo City School District; • Draft correspondence, specifically that which calls for legislative advocacy and/or legislative and regulatory concerns, on behalf of the Board; prepare documentation for weekly (scheduled) Leadership Meetings; • Serves as a liaison between the Superintendent of Schools, administrative staff, and the Board; • Provides administrative management of the Board's Office including approval of the Request Leaves of Absence and related time approval functions; • Serves as the point person for the Board with District personnel and external partners and constituents; • Provides Board policy and administrative regulations to general public; maintains Board policy manual, administrative rules and regulations, by-laws, review and approves meeting minutes in current status and for public inspection; • Keeps Board members apprised of relevant matters of concern and handles details of matters of protocol; • Certifies Board resolutions and prepares documents requiring the Board seal; maintains custody of the Board seal; • Designs and conducts such research as required for Board members; • Collaborates with District departments to obtain the most recent data and identify opportunities for the Board to engage with stakeholders; • Exercise independent judgment to recommend, implement, and review departmental and/or organizational objectives; • Provide foresight to organizational and strategic planning based on current and past trends; • Support the Board's Governance; • Manages the elections registration and financial process during Board of Education election years; • Implementation of Policy #1331 on all basic Sr. Executive Assistant duties • Planning and preparation with the Superintendent of all Board agendas for work sessions and business meetings • Planning for all arrangements related to holding business meetings and work sessions • Review, preparation, and correcting of monthly Board Docs items submitted by Cabinet Members • Planning Board Retreats, special meetings and participation in regional Board of Education events • Liaison to Erie County Association of School Boards • Liaison and administrative duties relating to Board of Education elections and annual reorganization • Management of Board of Education redistricting process and facilitator of redistricting committee • Management and facilitator of Board of Education Ethics Committee • Conducts other duties assigned by the Buffalo Board of Education President and other members of the Board FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: • Thorough knowledge of office terminology, practices and procedures; • Ability to proofread not only for spelling, grammar and punctuation but also for sense, consistency and quality; • Good knowledge of office management techniques; working knowledge of first line supervision when applicable to position; • Record keeping ability; • Ability to operate a variety of office equipment including a computer and applicable software; • Ability to interpret and transmit administrative directives and policies; ability to conduct research and make recommendations; • Ability to monitor expenditures; ability to prioritize workload in accordance with administrator's priorities; ability to independently resolve problems; • Ability to review, prioritize and take action on administrator's mail and inquiries as appropriate; • Ability to communicate orally and in writing; • Ability to understand, follow and interpret oral and written directions; • Ability to purchase office equipment and supplies; • Ability to establish and maintain professional relationships with staff and the public; • Physical condition commensurate with the demands of the position; • Proven ability to work under pressure and coordinate within all levels of District management • High attention to detail; • Ability to conduct financial analyses, justification, and forecast studies; • Experience working with and maintaining sensitive and confidential information; • Cooperative team player and proficient hands-on contributor; • Exercises good judgment, tact, flexibility, organizational and planning skills; • Ability to work in fast-paced environment; • Experience working in a school district or government environment preferred. MINIMUM QUALIFICATIONS • Bachelor's Degree is required (Concentration in Business or Public Administration is preferred). • Five (5) years of administrative and/or policy analysis experience and three (3) years of supervisory experience. • Experience working in a school district or government environment preferred NOTE: Verifiable part-time experience will be pro-rated to meet full-time experience requirements. Proof of education must be presented at time of appointment FINAL FILING DATE: Open until filled APPROVED: Tami Hollie-McGee Chief of Human Resources The Buffalo Public School District does not discriminate on the basis of an individual's actual or perceived race, color, creed, religion, religious practice, national origin, ethnic group, sex (including sexual harassment and sexual violence), gender identity, sexual orientation (the term "sexual orientation" means heterosexuality, homosexuality, bisexuality, or asexuality ), political affiliation, age, marital status, military status, veteran status, disability, weight, domestic violence victim status, arrest or conviction record, genetic information or any other basis prohibited by New York state and/or federal non-discrimination laws in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the District's non-discrimination policies should be directed to ******************************* or to: Tami Hollie McGee, Chief of Human Resources 719 City Hall Buffalo, NY 14202 **************

BUFFALO BOARD OF EDUCATION DEPARTMENT OF HUMAN RESOURCES ROOM 720 CITY HALL BUFFALO, NEW YORK 14202 November 19, 2025 RECRUITMENT BULLETIN #25-255 BUFFALO BOARD OF EDUCATION VACANCY Civil Service Residency Requirements will apply - must be a resident of the City of Buffalo (The City of Buffalo Civil Service does not require residency within the City of Buffalo for Native Americans. The City of Buffalo Civil Service does require tribal enrollment or community recognition as a Native American) POSITION: Senior Executive Assistant (Clerk to the Board) - Union Exempt SALARY: Per Contractual Agreement LOCATION: Board Office APPLICATION: CANDIDATES FOR THIS POSITION SHOULD COMPLETE AN APPLICATION AVAILABLE ONLINE AT ********************** Applications successfully received will generate a confirmation email to the account listed on the application. If you do not receive a confirmation email, we cannot guarantee that your application was received. You must submit an application until you receive a confirmation email. DISTINGUISHING FEATURES OF THE CLASS The Sr. Executive Assistant (Clerk of the Board) is a high-level secretarial position involving the performance of routine administrative business and complex secretarial tasks. The employee serves as assistant to the nine elected members of the Board of Education. The Sr. Executive Assistant (Clerk of the Board) acts on behalf of the Board of Education in accomplishing administrative business and organization efforts. The employee facilitates the discharge of the Board of Education Commissioners' statutory responsibilities and coordinates with the Superintendent of Schools. Will influence policies, be involved in decision making, and oversee the day-to-day operations of the Board of Education Office is required. General supervision may be exercised over other staff within the Board of Education Office. The Clerk of the Board is required to work at night when attending meetings, elections and special sessions. This employee works independently under general supervision from, and reports directly to, the Board President or Superintendent of the School. Does related work as required. TYPICAL WORK ACTIVITIES Specifically, the Sr. Executive Assistant (Clerk of the Board) will be responsible for the following: * Serves as the Clerk at Business and Special Meetings of the Board and Public Hearings; * Supervises, plans, directs and organizes the work activities of the other staff assigned to the Board's Administrative office and ensures that they are utilized within the best practice for the Buffalo City School District; * Draft correspondence, specifically that which calls for legislative advocacy and/or legislative and regulatory concerns, on behalf of the Board; prepare documentation for weekly (scheduled) Leadership Meetings; * Serves as a liaison between the Superintendent of Schools, administrative staff, and the Board; * Provides administrative management of the Board's Office including approval of the Request Leaves of Absence and related time approval functions; * Serves as the point person for the Board with District personnel and external partners and constituents; * Provides Board policy and administrative regulations to general public; maintains Board policy manual, administrative rules and regulations, by-laws, review and approves meeting minutes in current status and for public inspection; * Keeps Board members apprised of relevant matters of concern and handles details of matters of protocol; * Certifies Board resolutions and prepares documents requiring the Board seal; maintains custody of the Board seal; * Designs and conducts such research as required for Board members; * Collaborates with District departments to obtain the most recent data and identify opportunities for the Board to engage with stakeholders; * Exercise independent judgment to recommend, implement, and review departmental and/or organizational objectives; * Provide foresight to organizational and strategic planning based on current and past trends; * Support the Board's Governance; * Manages the elections registration and financial process during Board of Education election years; * Implementation of Policy #1331 on all basic Sr. Executive Assistant duties * Planning and preparation with the Superintendent of all Board agendas for work sessions and business meetings * Planning for all arrangements related to holding business meetings and work sessions * Review, preparation, and correcting of monthly Board Docs items submitted by Cabinet Members * Planning Board Retreats, special meetings and participation in regional Board of Education events * Liaison to Erie County Association of School Boards • Liaison and administrative duties relating to Board of Education elections and annual reorganization * Management of Board of Education redistricting process and facilitator of redistricting committee * Management and facilitator of Board of Education Ethics Committee * Conducts other duties assigned by the Buffalo Board of Education President and other members of the Board FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: * Thorough knowledge of office terminology, practices and procedures; * Ability to proofread not only for spelling, grammar and punctuation but also for sense, consistency and quality; * Good knowledge of office management techniques; working knowledge of first line supervision when applicable to position; * Record keeping ability; * Ability to operate a variety of office equipment including a computer and applicable software; * Ability to interpret and transmit administrative directives and policies; ability to conduct research and make recommendations; * Ability to monitor expenditures; ability to prioritize workload in accordance with administrator's priorities; ability to independently resolve problems; * Ability to review, prioritize and take action on administrator's mail and inquiries as appropriate; • Ability to communicate orally and in writing; * Ability to understand, follow and interpret oral and written directions; * Ability to purchase office equipment and supplies; • Ability to establish and maintain professional relationships with staff and the public; * Physical condition commensurate with the demands of the position; * Proven ability to work under pressure and coordinate within all levels of District management * High attention to detail; * Ability to conduct financial analyses, justification, and forecast studies; * Experience working with and maintaining sensitive and confidential information; * Cooperative team player and proficient hands-on contributor; * Exercises good judgment, tact, flexibility, organizational and planning skills; * Ability to work in fast-paced environment; * Experience working in a school district or government environment preferred. MINIMUM QUALIFICATIONS * Bachelor's Degree is required (Concentration in Business or Public Administration is preferred). * Five (5) years of administrative and/or policy analysis experience and three (3) years of supervisory experience. * Experience working in a school district or government environment preferred NOTE: Verifiable part-time experience will be pro-rated to meet full-time experience requirements. Proof of education must be presented at time of appointment FINAL FILING DATE: Open until filled APPROVED: Tami Hollie-McGee Chief of Human Resources The Buffalo Public School District does not discriminate on the basis of an individual's actual or perceived race, color, creed, religion, religious practice, national origin, ethnic group, sex (including sexual harassment and sexual violence), gender identity, sexual orientation (the term "sexual orientation" means heterosexuality, homosexuality, bisexuality, or asexuality ), political affiliation, age, marital status, military status, veteran status, disability, weight, domestic violence victim status, arrest or conviction record, genetic information or any other basis prohibited by New York state and/or federal non-discrimination laws in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the District's non-discrimination policies should be directed to ******************************* or to: Tami Hollie McGee, Chief of Human Resources 719 City Hall Buffalo, NY 14202 **************

Administration Executive Assistant to the Receiver REPORTS TO: Receiver PRIMARY FUNCTION: The Executive Assistant to Receiver will be responsible for supporting the overall administrative functions of the Office of the Receiver. The Executive Assistant to the Receiver will also be responsible for completing administrative and/or secretarial functions for administration. REPORTS TO AND EVALUATED BY: The Executive Assistant to the Receiver reports directly to and is evaluated by the Receiver, with additional management oversight provided by the Director of Human Resources, The Executive Assistant to the Receiver works cooperatively with the Central Administration staff members and with other district personnel to perform job responsibilities as outlined. MISSION: The Chester Upland School District is committed to providing all students the opportunity to achieve excellence in the four A's: Academics, Athletics, Arts, and Activities. The senior leadership team continues to build a talented and committed team to ensure all students are prepared to graduate from Chester Upland schools career and college ready! The C.O.R.E. is the foundation of the Chester Upland School District's vision and mission. C.O.R.E.: C- Children First: The well being and continuous learning of every child will drive decisions. O- One Chester Upland: With dedicated community of partners, parents, students and staff, we will excel, united as One Chester Upland. R- Reimagining: Through a mode of continuous improvement, we will apply four important levers for change, collaboration, capacity building, deepening knowledge of pedagogy, and focusing direction to improve outcomes for all. E- Equity, Excellence, and Emotional Intelligence: We will ensure equitable access to a quality education that includes emotional intelligence and leads to excellence across all opportunities and services. RESPONSIBILITES AND ESSENTIAL FUNCTIONS Provide comprehensive administrative & secretarial support to the Receiver, Facilitates the smooth operation of the Office of Receiver and and assists with the daily functions and operations of the administration building, as assigned by the Receiver and/or Director of Human Resources. Plan, organize and coordinate office functions and activities provide timely communication and information to the District, general public, and outside organizations as related to areas of responsibilities including State-wide organizations in the field of education as directed by the Receiver and/or Director of Human Resources. Serve as a liaison with all levels of staff, public officials, school district personnel, and community representatives for matters related to the Office of the Receiver. Attend Public Board meetings and work with the Receiver, Superintendent, and administrative team to provide closure on all issues and/or concerns arising from these meetings. Proofread all items presented for Board consideration for accuracy and notify author of recommended revisions. Maintain contact with the Elected Board (Elected Board Secretary), employee groups, professional organizations, legal counsel, media and government on behalf of the Receiver as directed. Research material through various resources for information to support the Receiver's actions in the development of policies, budgets, external reports, and Governing Board Document requests. Ensure the Receiver and Elected Board are fully prepared for all official and unofficial proceedings with professional, up-to-date information and background data, complete agendas and documentation, accurate schedules, including a Receiver's priority brief for all meetings. Assist in the facilitatation of regular meetings/trainings for other senior level administrative assistants working in the District Office to ensure information and resources are shared between departments, as directed by the Receiver and/or Director of Human Resources. Act as the Right to Know Officer for the school district. Attend and record proceedings from confidential and sensitive official and unofficial meetings as directed by the Receiver and/or Director of Human Resources. Learn, apply, and stay current on school district policies, laws, rules and regulations affecting the office of the Receiver and the District and maintain and update accordingly. Independently prepare a wide variety of highly difficult correspondence and statistical data work including typing, proofreading, creating forms, reports, contracts, communications and presentations with speed and accuracy. Perform special projects and prepare or assign the preparation of various forms and reports to clerical staff on behalf of and under the direction of the Receiver and/or Director of Human Resources. Receive, screen and direct callers and visitors to ensure timely delivery of communication to appropriate staff, sites/departments or outside individual/group; answer questions, refer to appropriate staff members or schedule appointment with the Receiver; receive, sort, read, route and respond to mail as directed. Schedule appointments and maintain appointment calendar; arrange group meetings and transmit confidential or controversial information as appropriate. Work collaboratively with other administrative units to assure compliance with time line Maintain files, records, office supplies, and other needs of the department. Maintain the official copy of District policies and administrative regulations and hand books. Process purchase orders, requisitions and track budgets accordingly. Prepare agendas and attend meetings; take, prepare and distribute minutes to administrative staff and the Board as appropriate; maintain files and meeting folders Additional Duties Performs other related tasks as assigned by the Receiver. Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility. Equipment Use standard office equipment such as personal computers, printer, copy and fax machines, and telephone. Travel Requirements Travels to school district buildings and professional meetings as required. Key Competencies The ideal candidate will demonstrate the following: Strategic Planning and Effective Execution Proactively offer innovative solutions to seemingly intractable problems. Demonstrate critical thinking skills and the ability to analyze data, identify trends, and diagnose root causes. Exhibit a strong focus on goals and results. Sets clear metrics for success. Demonstrates excellent project management skills, including close attention to detail, ability to balance the big picture with detailed steps to reach the end goal, and ability to balance multiple projects under tight deadlines. Continuously monitors progress and demonstrates persistence to overcome obstacles to achieve goals. Effective Change Management Ability to develop and execute approaches to preparing and supporting individuals, teams and organization in making systemic improvements district wide. Ability to use methods that redirect or redefine the use of resources, processes, budget allocation, or other modes of operation that significantly shift/change an organization Creates environments that encourages systemic improvement of practices over time. Use structured approach to ensure changes are implemented successfully to support sustainable change at scale. Knowledge, Skills and Abilities Knowledge of best practices in administration, program evaluation and staff supervision. Knowledge of data information systems, data analysis and the formulation of action plans. Ability to use computer network system and software applications as needed. Ability to develop and implement projects. Effective verbal and written communication skills. Ability to communicate effectively with students and parents, as well as staff and other members of the community. Ability to build and maintain positive relationships, both within and outside the organization. Ability to organize multiple tasks and conflicting time constraints. Ability to engage in self-evaluation with regard to leadership, performance and professional growth. Ability to establish and maintain cooperative working relationships with others contracted in the course of work. Ability to handle sensitive information with distriction and maintaining confidentiality. Physical and Mental Demands, Work Hazards Work in standard office and school building environments Equipment Use of standard office equipment such as personal computers, printer, copier and fax machines, and telephone. Travel Requirements Travel to school district buildings and professional meetings as required. Qualifications Profile To successfully perform this position, a person must be able to perform each essential duty satisfactorily. The qualification requirements listed below represent minimum levels of educational achievement, training, skill and/or ability necessary. MINIMUM QUALIFICATIONS/CERTIFICATION: Education and Experience High School Diploma, Bachelors Degree in Business Administration, Public Administration, or related field preferred. 1-2 years of admininistrative, or secretarial experience. PREFERRED QUALIFICATIONS: Computer skills including Microsoft Office Suite, Outlook, and other systems that assist in office organization. Strong understanding of local, state and federal laws applicable to PA public school districts. Excellent customer service skills to deal with a variety of employees, clients, and vendors. TERMS OF EMPLOYMENT: 12 month (260-262 days) Salary and Benefits in accordance with Act 93 Non-Supervisory agreement $55,000.00 - $70,000.00 The information in this job description is for compliance with Chester Upland School District Board Policy and the Americans with Disabilities Act (A.D.A). It is not intended to be an exhaustive list of duties, responsibilities and qualifications for the position. The incumbent may perform or be assigned other duties. Equal Opportunity Employer The Chester Upland School District (CUSD) is an Equal Opportunity Employer. CUSD ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability. Any individual needing assistance in making application for any opening should contact the Department of Human Resources at ************.

Division: Fairfield Prep Department: President's Office Exempt/Non Exempt: Non Exempt Work Period: Full Year Reports to: Fairfield Prep President Supervision of Personnel: No Education: Bachelor's Degree required, with Master's Degree preferred in a related field. Experience: At least five years of experience in Executive or operational support of senior leadership in the educational or non-profit setting. Primary Purpose & Function: The Senior Executive Assistant to the President is a critical organizational and strategic support role in the President's Office of Fairfield Prep. Role & Responsibilities: Oversight of all administrative functions (organizing, planning, meeting calendaring, travel planning, reporting, board support) for the Fairfield Prep President, which includes a high-level administrative and strategic support, acting as a crucial liaison between the President and various stakeholders. Manage the President's calendar, scheduling appointments, and coordinating meetings, often involving complex schedules and multiple stakeholders. Serves as Executive Secretary to Prep's Board of Governors on behalf of the President (attends meetings, distributes minutes, serves as primary contact for board members to the administration). Performs a variety of administrative, coordinative, analytical, liaison, and office coordination functions to ensure optimal efficiencies and outcomes in the Office of the President. Acting as a liaison with faculty, staff, students, parents, and external stakeholders of Fairfield University and Fairfield Prep on behalf of the President. Takes point for coordinating all internal and external Presidential events with the Advancement Team. Curates institutional research and informational briefings to support day-to-day presidential operations. Prepares, edits, and proofreads correspondence, reports, presentations, and other documents with exceptional accuracy and attention to detail. Assisting with special projects, initiatives, and events, coordinating timelines, stakeholders, and deliverables with key stakeholders and the President's office. Coordinates and evaluates workflow of the President, and assures an efficient and timely process, with the highest standards of accuracy. Presents an exemplary professional front office for the President and manages a highly complex range of stakeholder interactions and demands on the President's calendar. Providing confidential and strategic support to the President on a wide range of matters Leverages AI and other emerging technologies to streamline efficiency in the President's office. Continually works to grow knowledge and professional expertise in the areas of Jesuit secondary education, strategic operations, and organizational maturity. Skills & Qualifications: ☒ Microsoft Office Skills ☒ Ability to Work within a Team ☒ Good Communication Skills ☒ Flexibility to Work Evenings & Weekends ☒ Well Organized ☒ Ability to Multi-Task ☒ Detail-Oriented ☒ Good Analytical Skills Demonstrated experience in project and process management. Exceptional written and verbal communication skills, including strong grammar, spelling, and proofreading abilities. Ability to identify and resolve issues, make sound judgments, and take initiative. High proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook and Microsoft Teams. Exceptionally strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment. Highest level of professionalism, integrity, and discretion. Commitment to Fairfield Prep's Jesuit, Catholic mission. Participate in the growth and development of Fairfield Prep, which includes: Being open to growth with the ability to adapt to change Promoting a courteous image as a representative of Fairfield Prep Participating & promoting the mission of Fairfield Prep Attending departmental and school meetings, school masses and retreats as requested Preforming efficiently in all work-related functions Promote safe and secure working conditions, which include: Notifying supervisor immediately of any unsafe working conditions Promoting the proper utilization of equipment and materials Perform other duties as related or dictated by responsibilities Duties May Be Changed and/or Added at any Time Disclaimer: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. Category: Prep - Staff Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate. *Disclaimer The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice. All offers of employment are contingent upon a satisfactory background check. Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a Resume/CV . You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying. Faculty Positions: If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description. Staff positions: If you need to upload more than 5 documents, please either combine them to upload or email them to ****************

The Purpose of Zearn Zearn is the nonprofit educational organization whose mission is to inspire all kids to love learning math. Everything we do is driven by our belief that every kid is a math kid. Our top-rated learning platform is designed to catch kids up and move them forward in grade-level math. And it works. Large-scale efficacy research shows students who use Zearn make significant gains in math proficiency, including the students who start multiple grade levels behind. The vital importance of learning math today is hard to understate, and yet today, it is common to think that only some are born to achieve in math. Math learning is often disparaged and feared (e.g. I'd rather go to the dentist than do algebra) or viewed as a special interest or luxury (e.g. if kids don't have a passion for math that is okay, maybe they have a passion for pottery). We don't look at learning to read the same way. Zearn exists to help create a world where all children love learning math. As a nonprofit, all of our work is driven by what is best for kids. At the same time, we operate as an intense and fast-moving technology company, inclusively solving hard problems that will impact current and future generations. The problems we solve require expertise in pedagogy, software development, persuasion, psychology, design, writing, video production, problem solving, and countless other disciplines. As an organization that is always stretching to get to the next level of impact, every single person owns mission critical work. If you're ready to join our Team of problem solvers, and own work that will drive us to achieve impact at scale, we are looking for you. Learn more about us at ************************* The purpose of the Senior Executive Assistant role at Zearn is to ensure our Executive team is able to knock down the dominoes needed to create the numeracy movement. The Executive Assistant team plays a crucial part in ensuring our Executive Leadership Team is successful. This is achieved by: Acting as a central hub for scheduling and calendaring, safeguarding executive time through complex scheduling, efficiency and frequent prioritization. Senior Executive Assistants ensure Zearn's ELT is where they need to be, when they need to be. Expertly managing an executive's calendar to ensure their maximum productivity Scheduling team-wide meetings to be led by ELT member Scheduling external meetings (customer-facing or training meetings) Empowering executives through expert level support and information management, ensuring seamless operations and enabling executives to focus on driving organizational success. Attending meetings and taking notes of discussions; preparing the initial draft of minutes and communicating summaries/action items Managing tasks including: contact management, expenses, notarizations, travel management, event support, filing and shipping. Discreetly handling confidential information. Maintaining a strong organizational system to ensure the ability to quickly access requested information Distributing internal/external communications and updating internal databases Facilitating high-quality relationship management with various stakeholders, both internal and external. Creating database that contains knowledge on all critical stakeholders, internal and external Timely response to stakeholders Triage response times based on stakeholder Supporting the maintenance of strong relationships with critical stakeholders Creating structure and process for executive workflows with the goal of both maximizing their efficiency, and being best prepared to create informed solutions to in the moment problems. Proactively identifying solutions to problems, anticipating needs, and responding with urgency Identifying opportunities to streamline to increase executive productivity Managing and coaching other Executive Assistants, elevating their level of support to ensure it is world class and in alignment with the team's standard operating procedures Building EA SOP's and craft standard operating principles for EA's. Ensuring all members of the EA team are following the standard operating procedures Identifying potential improvements within EA SOP's Providing ongoing coaching and apprenticeship to EA's Examples of problems someone in this role can be expected to solve: How do we share EA calendaring norms and best practices across the Team? How can we gain context and knowledge to learn to identify the right shifts without needing to burden the Executive with questions? How do we develop best in class EA standard operating procedures? How do we build strong systems to support executives and accelerate their work? What systems can be built and rolled out to manage stakeholder relationships? What tasks that are currently done manually, can be automated in any way? What templates can be built that allow future tasks to be less of a lift? How do I build a playbook that tracks common problems and solutions for current and future EA's to use? SKILLS: Below are the skills we believe would be impactful for this role. A strong candidate will demonstrate strengths in leading people, communication, collaborative problem solving, strategic thinking, and project management. But more importantly, we are looking for candidates who are excited to develop and improve these skills through continuous coaching and on-the-job apprenticeship. Organizing People & Teams Managing time and commitments Deadline-oriented execution Organizing your team's knowledge and ideas Continuously improving your team's workflow and processes Proactively learning and using team processes Communication Critical reading Active and attentive listening Sharing your perspective productively De-escalating emotional situations Problem Solving & Strategy Troubleshooting and solving everyday work problems Building internal networks to solve problems Participating in team problem solving Quality & Risk Pressure testing written work Leadership Keeping a team well organized Leading fast and inclusive problem solving interactions Leading productive team routines Coaching and apprenticing individual contributors POTENTIAL MARKERS OF THESE SKILLS 10+ years supporting and/or serving as an Executive Assistant to C-Suite team member(s) THIS IS A MANAGEMENT POSITION Title: Senior Executive Assistant Reports to: Chief Marketing Officer Direct Report(s): Executive Assistant Supports: Chief Marketing Officer and Chief Partnerships Officer How We Work We aim to create a numeracy movement. This is no easy feat, and no one of us can solve this on our own. Given that, Zearn is a transparent, collaborative, and open-to-feedback culture. The Executive Administrative team has to work in close collaboration and partnership with teams across Zearn. We do this not only to drive productivity for our executives, but to support them in brainstorming ways to improve structure and processes that impact all teams across the organization. As a result, our work is often collaborative in nature: We support each other by creating a sense of community among the administrative team who meet monthly to share context and collectively solve problems to drive Zearn's velocity. We seek ways to improve broken systems and work with ELT to contribute thinking in both asynchronous and synchronous discussions. We maintain a scheduling board in Factor where cross functional meeting requests are shared often. We have shared guidelines in place to help support you when needed. Location This role is remote and can be performed in any of the following states/locations: CA, CT, FL, IL, LA, MA, MD, NC, NJ, NY, OH, OR, PA, TN, TX, VA, WA, WI and Washington D.C. Compensation and Benefits The compensation range for this role is $85,000 - $95,000 per year. We offer a competitive benefits package, including comprehensive medical, dental, and vision plans, short- and long-term disability, life insurance, 401K matching, parental leave, a generous Holiday policy, and a flexible PTO policy. We also offer a collegial and passionate culture and the potential to positively impact the lives of millions of children. TO APPLY: *************************************** Zearn is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit, and business need.

The senior administrative assistant role is responsible for providing excellent customer service to all constituents across the university. This position is also responsible for managing and distributing information and creating efficiency within the office or shared function. The senior administrative assistant is responsible for the support, clerical/administrative and project work for a college/school/division or building/function and may support multiple employees or shared spaces, in addition to community agencies and accreditation/regulatory agencies. Essential Functions: 1. Promote Franciscan ideals and adherence to the Mission of the University as demonstrated by the University Ideal Characteristics. As we are an equal opportunity employer committed to Franciscan values, all employees share responsibility for advancing diversity, equity, and inclusion in the performance of their roles while demonstrating service orientation, respect for all, intellectual curiosity, solution focus and innovation, and mutual accountability. 2. Interacts with all management levels and external agencies; works independently and completes assigned projects with minimal supervision. 3. Research and compiles data for internal (e.g., budget, assessment) and external (e.g., accreditation, regulatory bodies, state, and federal grants) reports. 4. Reviews and analyzes special reports and data, summarizing information for dean and others. 5. Authorizes and approves, within the delegated level of signature authority, purchase requisitions, check requisitions, employee reimbursements, credit card charges, and other budget obligations. 6. Organizes, facilitates, and coordinates with dean and department chairs needs for required accreditation self-studies, site visits, including on-campus and off-campus needs. 7. Coordinates and facilitates internal and external assigned events such as community advisory boards and academic ceremonies. 8. Uses project management tools such as Excel, Event Application Software, and Microsoft Teams to track and coordinate University Events. 9. Coordinates and facilitates faculty and staff searches in collaboration with the Search Committee and dean's office. 10. Monitors and prepares special contracts for full-time faculty (e.g., overloads, stipends). 11. Coordinates and prepares external agency internship affiliation agreements and Certificates of Liability Insurance for all college programs and sites. 12. Serves as recording secretary for monthly college department chair and college meetings. 13. Commitment to process improvement by documenting and discussing efficiencies and eliminating failure points. 14. Maintain confidentiality regarding sensitive information. Additional Responsibilities: 1. Quickly prepare multiple forms of correspondence for all internal and external audiences. 2. Communicate to internal and external audiences on behalf of the college and dean. 3. Cascading key decisions after they are made by college dean and department chairs. 4. Prepares and maintains college Dean appointment calendar that includes multiple stakeholders. 5. Representative as key point of contact for building/division/college/school as designated. 6. Mail distribution for designated area, order supplies as needed within function as a shared resource. 7. Provide general support to visitors and guests. 8. Perform other duties as assigned, requested, or directed to support university operations. 9. Occasional flexibility in hours may be required. Qualifications/Education: 1. Commitment to the mission statement, core values and goals of Alvernia University. 2. Microsoft Office Suite proficiency 3. Minimum 2-3 years of administrative assistant or related experience 4. Excellent organizational and communication (written and oral) skills. 5. Ability to excel at details, prioritize, multi-task, and work in a fast-paced environment. 6. Problem-solving skills, the ability to identify problems, brainstorm, analyze options, and implement the best solution. 7. Ability to network and collaborate interdepartmentally to obtain answers and solutions. Physical Requirements: 1. Physical attendance is required to perform the duties of this job. 2. Prolonged periods of sitting at a desk and working on a computer. 3. Must be able to lift 15 pounds at times. Employee Benefits: Join a team that values your well-being! We offer a comprehensive benefits package designed to support you and your family: * Robust Health Coverage: Choose from three offered medical plans, plus dental and vision. * Financial Security: Enjoy University-paid life/AD&D insurance and long-term disability, with options for short-term disability and supplemental coverage for you and your family (including accident, critical illness, and hospital indemnity plans). Flexible spending accounts are also available. * Exceptional Retirement: Start saving immediately with our 403(b) Retirement Plan. You'll get 100% immediate vesting, a University gift contribution, and a generous match up to 5% of your deferrals. * Time Off & Flexibility: Take advantage of 18 paid holidays each year and the possibility of flexible or hybrid work options for many roles. * Invest in Your Future: Enjoy tuition remission benefits for yourself and your dependents. * On-Campus Wellness: Benefit-eligible employees on our main campus receive free access to our Medical & Counseling Center.

It's great to work at a place where people are truly committed to serving our students! We're committed to bringing passion and energy to our College. Visit our Life Page on LinkedIn to explore our dynamic campus culture, hear from current employees, and discover what makes Bucks County Community College a great place to work! Serving as the lead classified role within the Office of Security & Safety, this role is responsible for supervising office procedures, resolving problems, and ensuring smooth daily operations. This position is a public facing, with frequent interaction with students, employees, and visitors in a variety of service-related situations. Although the role does not directly supervise other employees, it carries a leadership role in several Security & Safety functions, including emergency dispatch, emergency notifications, parking permits, and communications with public safety partners. This employee also provides training and guidance to other classified employees within the office. The role is empowered to search sensitive information and systems related to Security & Safety operations, including room assignments, parking permit records, and other related data. This employee also researches Security & Safety contacts with students when requested by government employers and with the signed waiver from the students and former students involved. Additionally, this position assists the Executive Director in the preparation of the annual Clery Report, an important regulatory responsibility for the College. Due to the emergency-related responsibilities of this position such as sending out e2campus emergency alerts, coordinating emergency dispatch of Security & Safety personnel and interacting with public safety partners, any error in judgment can have far-reaching effects. This position is also a designated property custodian for lost and found property. This involves responsibility for storage as well as proper documentation. Primary Responsibilities * Serve as an initial point of contact for the department for walk-in and telephone inquiries. * Dispatch officers on both routine and emergency calls. * Maintain CAD entries for dispatch operations. * Coordinate parking permits for employees and issue permits to students. * Serves as property custodian for found property and organizes bi-annual auction of unclaimed property. * Coordinates the printing of security-related material, including annual Clery reports, posters, parking regulations, and emergency guidebooks. * Manage trip vehicle reservations and scheduling. * Complete projects as assigned by the Executive Director. * Issue and collect keys as required. * Monitor and resolve alarms received through the Central Station system. Minimum Requirements * High School diploma or general equivalency and three years of work experience, or an Associate degree. * Proven ability to handle unstructured, high-stress situations calmly and efficiently, both independently and as part of a team. * Ability to maintain confidentiality in all matters related to the daily operation of the Security & Safety Office * Three to Five years of office experience (experience in higher education, security, or emergency experience preferred). * Computer proficiency, including Microsoft Office * Ability to learn and master various Security & Safety-specific software systems including Informant dispatch/record-keeping software; United Public Safety parking permit software; Omnilert (e2campus) emergency messaging software as well as various college systems. * High level of customer service and interpersonal skills * Proficient in written and verbal communication * Strong problem-solving ability * Proficient in written and verbal communication. * Excellent problem-solving skills and attention to detail. Hourly Range: $23.5746 - 25.2248 (commensurate with experience). Application Apply online at: **************************************** Your application must include: * A letter of application addressing your interest and qualifications for this position. * Resume or CV. * A list of five professional references (references will not be contacted without prior permission). Deadline Applications will be accepted until the position is filled. Benefits Bucks County Community College offers an exceptional benefits package that includes medical, dental, vision, prescription plans, 403B pension plan, life insurance, short & long-term disability, generous paid time off, tuition waivers, tuition assistance, wellness center, cafeteria, and free parking on a beautiful Bucks County campus. We are proud to be an organization that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another's thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace. Please Note: At this time, the College does not provide work visa sponsorships. To be considered for employment at Bucks County Community College, applicants must be permitted to legally work in the United States without employer sponsorship. Bucks County Community College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Job Title: Senior Executive Assistant to the Vice President & General Counsel/Assistant Board Secretary Classification: Professional Division: Office of the General Counsel Department: Office of the President Reports To: Vice President, General Counsel, Secretary to the Board of Trustees FLSA Status: Salaried, Exempt Revised: JOB SUMMARY: The Senior Executive Assistant to the Vice President & General Counsel is a key member of the Office of General Counsel (OGC) team, providing legal administrative, research, and technical support within the Office of General Counsel. The incumbent oversees the office's case management system, assists with the maintenance of the office's web-based resources, conducts legal research, responds to subpoenas and record requests, and provides direct support for the litigation and immigration practice areas (when necessary). The Assistant Secretary to the Board of Trustees reports to the General Counsel and Board Secretary. This position will provide all manner of executive level administrative and logistical support to the Board Secretary and Chair of the Board of Trustees. This includes but is not limited to coordinating meetings and Trustee communications, recordkeeping, maintaining calendars, and making travel arrangements. ESSENTIAL DUTIES & RESPONSIBILITIES: * Administer electronic case management and document systems; monitor case resolution and serve as point of contact for status inquiries from campus clients. * Design and organize record keeping systems and ensure maintenance of legal opinion files, litigation files, subject files and legal publications. * Maintain web-based resources, including the Office of General Counsel homepage and the university's policy library. * Assist with factual investigations and provide support for discovery activities; organize case files. Prepare materials in connection with immigration petitions (when and if necessary) and regulatory compliance matters. * Perform legal research on a variety of legal issues to include gathering of sources such as statutes, ordinances, court decisions, legal documents, institutional policies, templates, and articles for use in preparing legal documents and as a basis for answering requests for legal opinions. Conduct research through Westlaw and/or Lexis Nexis, the Internet, or other resources; monitor legislative and regulatory activity at the state and federal level. * Create and compose legal documents, letters, reports, memos, agenda items, graphs, charts, presentations and e-mails; independently answer correspondence not requiring review by the General Counsel; interpret and explain policies consistent with accepted interpretation. Manage Lincoln University's policy website and the policy approval process through the level of the Board of Trustees. Employee will also create efficiencies within the policy approval process. * Coordinate the receipt and institutional response to subpoenas and record requests. Manage and maintain Lincoln University's public records website and be responsible for managing and coordinating the response for public records. Maintain and respond to inquiries regarding university deeds and easements. * Responsible for records management and the destruction or digitization of all records in the Office of General Counsel. * Assist with trademark management and provide assistance with copyright work involving general licensing matters. * Provide general office management for the Office of the General Counsel and act as a front-end interface with clients, staff and attorneys for the purposes of screening calls and/or summarizing communications between outside parties and the OGC team. * Schedule witnesses, and the organization of supporting documents, exhibits, and evidence in complex litigation. * Oversee the office budget. Develop a plan for the reduction of unnecessary and frivolous spending to right-size the office budget. * Oversee the flow of policies, appeals, and legal documents from the Office of the President. * Participate in committee meetings and in special projects. Recommend methods for improvement of office procedures or workflow and initiated approved suggestions; ensure confidentiality and security of office facilities, equipment, and records.

St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master's, and doctoral students each year. Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master's and doctoral programs in business, nursing, education, pharmacy, and public health. The University's residential campus boasts a robust living and learning community and a successful intercollegiate athletics program. Fisher is a community where all are welcome, regardless of religious or cultural background. The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, "Teach Me Goodness, Discipline, and Knowledge." We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres-a beautiful setting for a warm, friendly campus community. Job Responsibilities Reporting directly to the dean of the School of Business, the primary responsibility of this position is to provide administrative support for the deans, department chairs, and program directors in the School of Business. This position interacts closely with the students, and the full-time and part-time members of the faculty. * Administrative [55%] - Assist in general management of the School of Business and its programs to ensure smooth operation of daily activities: * Serve as an informational focal point for the School. * Assist with meeting scheduling and attend meetings as needed (may be responsible for taking and distributing minutes). * Assist to oversee and provide instruction to work study students. * Assist to oversee social media presence and initiatives. * Provide support in planning student recruitment and orientation events. * Provide support to deans and department chairs in assembling and submitting course schedules, catalog entries, and academic course descriptions. * Manage student course registration inquiries and is responsible for inputting overrides in coordination with faculty approval. * Assign and maintain student advisor assignments. * Assist with faculty recruiting efforts such as scheduling interviews, arranging meals/lodging, and maintaining files on prospects. * Coordinate catering and other services as needed for the School. * Oversee the ordering of supplies and equipment as needed by the School. * Program Support & Event Planning [40%] - Provide support for the various programs offered by the School * Plan and orchestrate event logistics such as venue reservations, catering, and photography and media services. * Manage and report event budgets. * Attend on and off-campus events for the School, as required, and collaborate with University event personnel. Other Duties as Assigned [5%] - Responsible for additional tasks as assigned by the dean. Education / Experience Minimum related AAS degree; preferred Bachelor's degree, or significant experience required. Office experience in a higher education environment is highly desirable. Competencies / Skills This position requires a student-centered and service-oriented mindset with excellent organizational, interpersonal, communication and critical thinking skills. The administrative assistant is the initial interface with students and faculty in the School of Business. The administrative assistant must be able to thrive in a busy environment, simultaneously manage multiple tasks, exercise good judgment, and respect confidentiality in the dean's office. The assistant should be able to work independently and have the skills to effectively use existing technology and the willingness to learn new applications appropriate to School of Business operations. Project management skills are a plus. Supervision of Employees No Work Environment Equipment to be Used * MS Office Suite (Excel, Word, Outlook, PowerPoint) * Qualtrics * Cloud computing: Google Drive, Microsoft OneDrive * ITEC workstations * Banner (data warehouse for all functional areas across campus) * Printer, copier & telephone Job Type Full-time Work Hours 12 months, 35 hours/week Special Conditions for Eligibility Minimum Number of References Requested 3 EEO Statement It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the University has employees. The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law. The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone **************, email (titleix@sjfc.edutitleix@sjfc.edu>), in-person in Campus Center 209, or outside of business hours by contacting the Office of Safety and Security **************. Work Location 3690 East Ave., Rochester, NY 14618 FLSA Non-Exempt Salary / Hourly Range $18.50 - $22.00 per hour Notes The salary range for this role is set based on a variety of factors, including but not limited to internal equity, qualifications, experience, and education. The above hiring range is one component of the University's competitive Total Rewards package which can be viewed here Posting Detail Information Posting Number S00755P Desired Start Date Open Date Open Until Filled Yes Special Instructions to Applicant

Qualifications Bachelor's degree required. Minimum of three years of progressively responsible administrative experience, preferably in higher education. Exceptional organizational and project management skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment. Excellent written and verbal communication skills. Demonstrated ability to handle sensitive and confidential information with discretion and professionalism. Strong interpersonal skills and the ability to work effectively with diverse constituencies including trustees, administrators, faculty, and staff. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with new technologies and platforms. Ability to work occasional evenings or weekends to support Board meetings and university events. Preferred Qualifications Experience working in a senior administrative or executive office environment. Prior experience supporting a governing board or executive leadership team.

About Hofstra Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community. Position Title Administrative Assistant to the Vice President for Administration and Chief of Staff Position Number 899703 Position Category Administration School/Division Office of the President (division) Department Office of the President Full-Time or Part-Time Full-Time Description Reporting to the Vice President for Administration and Chief of Staff, the Administrative Assistant provides high-level administrative, logistical, and organizational support to the Vice President and to the Office of the President. The Administrative Assistant plays a key role in facilitating communication, coordinating Board of Trustees meetings and materials, and assisting with projects and events that advance Hofstra University's strategic priorities. This position requires exceptional attention to detail, professionalism, and the ability to manage multiple complex tasks in a fast-paced environment. The Administrative Assistant interacts regularly with trustees, senior administrators, faculty, staff, and external partners and must demonstrate discretion, proven ability to handle confidential information, sound judgment, and a high level of customer service. Responsibilities include, but are not limited to: Administrative Support for the Vice President for Administration and Chief of Staff * Provides direct administrative and logistical support to the Vice President for Administration and Planning and Chief of Staff, including managing the calendar, travel, correspondence, and meeting coordination. * Coordinates preparation, logistics and organization of materials for all meetings of the Board of Trustees and its committees, including scheduling, record keeping, and distribution of electronic and printed materials, ensuring timely delivery of materials and adherence to confidentiality and governance standards. * Assists in the preparation of briefings, reports, presentations, and communications. * Coordinates follow-up on initiatives, action items, and communications on behalf of the Vice President. * Maintains organized systems for managing confidential information and departmental records. * Assists with special projects and initiatives as assigned by the Vice President or the President. Office of the President Support * Provides high level customer service as front line reception in the Office of the President * Works collaboratively with staff in the Office of the President to support day-to-day operations. * Partners with other administrative assistants in the President's Office to ensure seamless coverage and coordination of schedules, travel and reimbursements, correspondence, and special projects. * Provides logistical and event support for University-wide and presidential events, including Commencement, Board functions, and campus celebrations. * Maintains effective communication and collaboration with administrative units across the University. Other Responsibilities * Performs related duties as assigned. Qualifications * Bachelor's degree required. * Minimum of three years of progressively responsible administrative experience, preferably in higher education. * Exceptional organizational and project management skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment. * Excellent written and verbal communication skills. * Demonstrated ability to handle sensitive and confidential information with discretion and professionalism. * Strong interpersonal skills and the ability to work effectively with diverse constituencies including trustees, administrators, faculty, and staff. * Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with new technologies and platforms. * Ability to work occasional evenings or weekends to support Board meetings and university events. Preferred Qualifications * Experience working in a senior administrative or executive office environment. * Prior experience supporting a governing board or executive leadership team. Special Instructions Deadline Open Until Filled Date Posted 10/24/2025 EEO Statement Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law. Salary/Salary Range $75,000 - $80,000 Additional Information Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions. * Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.

Qualifications Proficiency in Microsoft Word and Excel required. Must be customer service oriented with excellent communication skills. Ability to learn the department's computer systems for scheduling work orders and purchase orders. Ability to work in a fast-paced, deadline driven environment.

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community- eligible for opportunities through the New Haven Hiring Initiative or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! Hourly Range $31.05 Overview The primary responsibility of this position is to provide a high level of administrative support for all aspects of Faculty and Postdoctoral Affairs to include recruitment, appointments & promotions, coordinating faculty and scholar onboarding, maintaining departmental files to ensure appropriate documentation is provided and all requirements are met, and serve as the main source of information for regulations and requirements related to visa processing. This involves the overall ownership of each of these faculty affairs processes for the Department. This position handles highly sensitive and confidential information and matters requiring ongoing interaction with the faculty, Chair, Deputy Dean, and various other high-level University officials. In addition, the incumbent will participate and lead key strategic initiatives to implement new processes and systems to streamline operations, eliminate duplications, and improve efficiencies in these areas. May perform other duties as assigned by manager. Required Skills and Abilities 1. Demonstrated ability in an administrative position. Demonstrated ability supporting Faculty affairs: recruitment, promotions, appointments etc. Demonstrated excellent attendance records and reliability. 2. Excellent written and verbal communication skills. Strong interpersonal skills and comfort working with both internal and external stakeholders, creating collaborative relationships. Ability to represent the Department in a professional and positive manner both inside and outside of the University. 3. Demonstrated excellence in organizational, prioritization of work and duties. Excellent time management skills and demonstrated ability to follow up and provide updates. Acute attention to detail. Well-developed multi-tasking skills with the ability to handle multiple projects with conflicting deadlines with a high degree of accuracy. 4. Ability to troubleshoot various matters and meet deadlines with a calm and professional demeanor. Ability to handle sensitive and confidential subject matter with discretion. Proven track record of being a self-starter, self-initiated, and self-motivated in a fast-paced environment with competing priorities. Open to feedback and willingness to step in where needed. 5. Proven proficiency in Microsoft Outlook, Word and Excel. Demonstrated ability and willingness to learn new systems, processes, and technology. Willingness to find ways to streamline and make efficiencies to processes. Preferred Education, Experience and Skills 1. Advanced Technology Skills: Familiarity with systems such as Workday, Epic, STARS recruiting systems, Interfolio, Salesforce, and SharePoint. Principal Responsibilities 1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities. Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education. Job Posting Date 12/02/2025 Job Category Administrative Support Bargaining Unit L34 Compensation Grade Labor Grade D Compensation Grade Profile Time Type Full time Duration Type Staff Work Model Hybrid Location 50 Division Street, New Haven, Connecticut Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website. Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. Posting Disclaimer The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement. The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Note Yale University is a tobacco-free campus.