Legal Assistant jobs at Zwicker & Associates

The Waco office of Naman Howell has an opening for a Legal Assistant with 3+ years of family law experience. We offer competitive pay rates. Full-time employees are eligible for outstanding benefits, including exemplary medical, dental and vision insurance, life insurance, long-term disability, and profit sharing/401(k) after one year of service. This is a full-time position with benefits. Standard hours are 8:30AM to 5:00PM, Monday through Friday. Duties, including but not limited to: Client communication and case updates Scheduling & calendaring Entering attorneys' time Assisting with monthly billing cycle Drafting correspondence Opening new cases in the firm's internal system Scanning & saving documents electronically; physical & digital filing; organizing & maintaining documents Preparing client documents and files for trial, hearings, depositions & mediations Boxing & closing files upon completion Making travel arrangements; submitting expense reimbursements Maintaining confidentiality for all cases Other duties & special projects as assigned Position Requirements: 3+ years of prior office work experience required Prior legal experience required Fast learner, especially with cloud-based systems Proficiency in Microsoft Office suite Self-starter who is skilled in anticipating attorneys' needs Strong attention to detail and quality Exceptional organizational and time-management skills Ability to multi-task and prioritize work/projects with minimal supervision Excels at taking and following directions Excellent communication and interpersonal skills Dependable with strong work ethic and professional demeanor Business casual attire required Work Environment & Physical Requirements: Legal staff members are required to work in the office during standard business hours Monday through Friday. Working from home before or after business hours and/or on weekends may be required occasionally in order to successfully complete one's work. Staff members are exposed to typical office working conditions. Staff members should be able to stand, sit at an office space, speak and understand the English language, lift computer equipment, supplies and materials, and use office equipment and computers. Who is Naman Howell? Since 1917, our law firm has been providing individuals and businesses throughout Texas with the personal attentiveness and expertise they need on their legal matters when they need it most. We pride ourselves on our heritage, vision, and exceptional results. We are honored to be recognized as a “Top Workplace” by U.S. News & World Report (2024), Austin American-Statesman (2024, 2025), San Antonio Express-News (2024, 2025), and USA TODAY (2025). Winners of these awards must meet a minimum employee headcount and are selected based on employee feedback. Naman Howell employs 200+ professionals, including 100+ attorneys, in 5 offices across Texas with an average tenure of 10.5 years. Our team continues to grow by at least 10% each year, a trend that we expect to continue. To learn more about careers and current openings at Naman Howell, please visit NamanHowell.com/careers. This job description is not designed to contain a comprehensive listing of all activities, duties or responsibilities that are required of an NHSL employee. Other responsibilities may change or be assigned at any time with or without notice.

Connell Foley LLP is seeking an experienced Litigation Legal Assistant to join our Hackensack office. Qualified candidates should have at least 3 years of experience in a law firm or legal environment and should demonstrate knowledge in legal practices and procedures. The ideal candidate will be expected to perform the following job functions: Administrative support duties including answering telephones, scheduling meetings and coordinating calendars for future events and deadlines, attending to all correspondence, documents, e-mails, pleadings, discovery and other related materials; Maintain both centralized office files in digital and where appropriate paper formats; File documents with courts and track and manage deadlines; Review correspondence and proof-read documents for grammar, punctuation, exhibits and enclosures; Extensive knowledge of word processing and other computer programs to produce the attorneys work product, entering data, etc.; Preparation and execution of documents, correspondence, cover sheets and reports and distribution of such documents; Attend to communication with courts, clients, counsel, and other third-parties; Coordinates monthly billing, closes out files and maintains tracking system for same Performs such other duties as may be assigned by responsible attorneys and administrative personnel. The ideal candidate should have the following qualifications: Satisfactory academic credentials or work equivalent; Ability to work well under pressure and meet tight deadlines; Ability to work well independently as well as effectively within a team; Excellent interpersonal skills and a positive attitude; Strong attention to detail Ability to multi-task and problem solve; Ability to manage confidential information and sensitive situations with tact and discretion. Connell Foley LLP offers competitive salaries and excellent benefits, including profit sharing, 401(k), and medical and dental coverage. Exact compensation based on experience. Connell Foley is an Equal Opportunity Employer.

A small but rapidly growing civil litigation firm in Sacramento committed to delivering high-quality legal services with a personal touch is looking to add to their team! They value collaboration, initiative, and professionalism in a fast-paced but supportive environment. If you have had prior exposure with Appellate court filings please apply today! If you are looking for growth in a Paralegal position look no further! Key Responsibilities: Paralegal Duties: Draft and file legal documents including complaints, motions, discovery requests/responses, and subpoenas. Manage case files and maintain organized documentation. Conduct legal research and summarize findings. Assist attorneys in trial preparation, including exhibit organization and witness coordination. Monitor deadlines and court schedules using calendaring software. Legal Secretary Duties: Prepare correspondence and format legal documents. Schedule meetings, depositions, and court appearances. Maintain attorney calendars and ensure timely filings. Communicate professionally with clients, court staff, and opposing counsel. Handle administrative tasks such as billing, filing, and document management. Qualifications: Minimum 2 years of experience in civil litigation as a paralegal and/or legal secretary. Proficiency in Microsoft Office Suite and legal case management software. Strong understanding of California civil procedure and court filing systems. Excellent written and verbal communication skills. Highly organized with attention to detail and ability to multitask. Preferred Skills: Experience with trial preparation and attendance. Familiarity with e-filing systems (state and federal and appellate). Compensation & Benefits: Competitive salary based on experiencebut can range from $80-$100k Health benefits and paid time off. Opportunities for professional development. Supportive team environment with room for growth. Desired Skills and Experience Qualifications: Minimum 2 years of experience in civil litigation as a paralegal or legal secretary. Proficiency in Microsoft Office Suite and legal case management software. Strong understanding of California civil procedure and court filing systems. Excellent written and verbal communication skills. Highly organized with attention to detail and ability to multitask. Preferred Skills: Experience with trial preparation and attendance. Familiarity with e-filing systems (state and federal). All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Stearns Weaver Miller, a premier full-service commercial law firm serving clients throughout Florida, is seeking a motivated and adaptable Legal Assistant to join our Tallahassee office. This is a fantastic opportunity for an individual eager to expand their skills and gain exposure to multiple practice areas, including Commercial Real Estate, Litigation/Administrative Law, and Intellectual Property. Whether you're new to these fields or have some experience, we are committed to providing training and support to help you grow in your career. If you're a proactive, detail-oriented professional with strong computer skills and a passion for learning, we encourage you to apply and become part of our dynamic team. Responsibilities Managing legal documents Creating and formatting documents Editing and tracking (i.e. “redlining”) document Managing internal and client deadlines Assisting Real Estate and IP paralegals with various assignments Preparing and filing of legal documents with state, county, appellate, and federal courts, and in Florida administrative proceedings (training provided) Arranging for delivery of legal correspondence to clients, court and agency officials Maintaining attorney calendars through Outlook (i.e. scheduling appointments, calendaring due dates, case deadlines, etc.) Manage IP database (will train) Performing a variety of administrative functions such as processing new client/matter reports, preparing engagement letters, creating and filing expense reports, entering attorney time, arranging travel arrangements and answering phones Organizing and maintaining paper and electronic files Skills Must have excellent proofreading, document formatting, and redlining skills Must be punctual, meticulous, organized, proactive, reliable and self-motivated Must have the ability to manage time, plan and prioritize various assignments/projects simultaneously Must have excellent verbal and written communication skills Working knowledge of Microsoft 2016 Outlook, Adobe, Excel and advance working knowledge of Word functions Ability to work with a database Ability to work in a face paced team environment while maintaining a professional demeanor Knowledge of federal, state and county court rules and e-filing procedures, a plus Stearns Weaver Miller is an equal opportunity employer and does not discriminate on the basis of an applicant's or employee's race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws.

Pay Range: $65K-$75K Schedule: Full-time | Monday-Friday | Overtime on occasion About the Job An established Boston law firm is seeking a Legal Administrative Assistant with strong litigation experience to support a high-volume Labor & Employment practice. This role offers an opportunity to join a department known for exceptional employee stability, a supportive culture, and consistent organizational growth. The ideal candidate is proactive, solutions-oriented, and equipped with excellent client service and communication skills. You will work closely with leadership, including a key shareholder who primarily communicates via email, and manage substantial client interaction daily. Key Qualifications & Skills 2+ years of litigation legal administrative experience Ability to manage a high-volume workload with accuracy and professionalism Exceptional Microsoft Word skills, especially Styles Strong client service and interpersonal skills E-filing experience preferred but not required Comfortable navigating frequent client communication and sensitive matters Essential Duties & Responsibilities Drafting and composing legal documents and coordinating pre-trial materials Managing and maintaining client files Conducting heavy client intake through phone and email Coordinating travel arrangements Providing calendar management and scheduling support Take the Next Step This is a powerful opportunity to step into a dynamic, people-first environment where your work truly drives impact. If you thrive in fast-paced workflows, enjoy meaningful client interactions, and want to grow within a stable and expanding organization, this role positions you for long-term success. Apply today for the opportunity to bring your expertise to a team that values diligence, growth, and exceptional service. Founded in 1969, JOHN LEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHN LEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Adams & Martin Group is partnering with a leading corporate client in the heart of Downtown San Diego to find a Legal Administrative Assistant for a temporary assignment. This is an excellent opportunity to work closely with a dynamic corporate legal team in a fast-paced, professional environment. The office is in a convenient Downtown location and has a 9/80 schedule for better work-life balance. If you're organized, proactive, and ready to make an impact, we want to hear from you! Legal Administrative Assistant Key Responsibilities: Organize and maintain legal documents and case files. Prepare and process invoices accurately and on time. Assist with scheduling, correspondence, and general administrative tasks. Minimum 6 months of experience in a law firm or legal setting. Please submit your resume in MS Word format for immediate and confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

National trial law firm seeking a litigation legal assistant to join their Miami office located in the Coconut Grove area. Some responsibilities include: prepare, proofread, and format legal documents and correspondence; manage schedules, organize case files within the firm's legal database; handle client communications professionally and maintain confidentiality; assist with case preparation including drafting and filing legal documents; and coordinate with court personnel, clients, and opposing counsel. This firm offers 1 day WFH, excellent benefits, and free parking. For more information and consideration, please send resume in Word form to Martha Baitcher at ****************************

A well-established, mid-sized law firm in San Jose is seeking an experienced Litigation Secretary to join their team! If you have at least 5 years of stable experience supporting multiple litigation attorneys, this could be the perfect opportunity for you to take your career to the next level. In this full-time, on-site position, you'll play a key role in ensuring the smooth operation of the firm's litigation team. With a strong focus on document management, scheduling, and e-filing, this role demands someone with solid organizational skills, attention to detail, and a strong ability to work in a fast-paced, team-oriented environment. 📋 What You'll Be Doing: As a Litigation Secretary, you'll be providing critical administrative support for multiple attorneys working on high-stakes litigation cases. Your day-to-day duties will include: Drafting, formatting, and finalizing legal documents such as correspondence, briefs, pleadings, TOA's (Table of Authorities), TOC's (Table of Contents), and other litigation documents using MS Word Managing attorney calendars, scheduling meetings, depositions, and coordinating all logistics Preparing and submitting e-filings for both Federal and State courts, ensuring adherence to all relevant court rules and deadlines Maintaining and organizing client files, ensuring easy access to critical case documents Processing expense reports, check requests, and other financial documentation Communicating effectively with clients, attorneys, and other stakeholders regarding scheduling and case updates Assisting with the overall organization and flow of the litigation process, managing multiple priorities under tight deadlines Familiarity with utilizing document management systems like NetDocs (helpful, but not required) 🎯 What We're Looking For: A minimum of 5 years of experience as a litigation secretary in a law firm Advanced proficiency in MS Word (creating and editing legal documents like correspondence, briefs, and pleadings) Proficiency with e-filing in both Federal and State courts, including knowledge of court rules Strong organizational and multitasking abilities, able to manage multiple priorities and deadlines Solid experience with maintaining attorney calendars and coordinating meetings and depositions Familiarity with document management systems (NetDocs or similar) Excellent attention to detail, proofreading, and grammar skills Ability to work independently and as part of a team in a fast-paced environment Must have a strong sense of professionalism and confidentiality High School Diploma required (some college or paralegal certification is a plus) All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

We are seeking a highly motivated Legal Assistant to support a leading nationwide law firm onsite in West Palm Beach. The ideal candidate is detail-oriented, proactive, and experienced in Trusts & Estates practice. This role requires strong organizational skills, excellent communication abilities, and the capacity to manage sensitive client information while ensuring accuracy, compliance, and timely execution of tasks. Responsibilities: * Provide comprehensive administrative support to staff, including calendar management, scheduling, and client communication. * Prepare, edit, and proofread Trusts & Estates documents, probate filings, correspondence, and client materials. * Coordinate document-execution meetings, serve as a witness/Notary Public, and ensure proper handling of originals. * Manage client onboarding, engagement letters, intake details, and maintenance of critical client information. * Organize and maintain digital and paper files in accordance with firm protocols. * Assist with billing by editing narratives, applying time-entry standards, and running reports. * Submit filings to courts and agencies and ensure deadlines, compliance requirements, and reminders are managed proactively. * Collaborate with other assistants, internal departments, and firm resources to complete assignments and support workflow. Required Skills & Qualifications: * 2-4 years of Trusts & Estates legal assistant or legal secretarial experience strongly preferred. * Familiarity with probate courts, procedures, and regulatory agency filing requirements. * Strong proficiency in Microsoft Office Suite and document-management systems. * Excellent written, verbal, organizational, and interpersonal skills. * Outstanding client-service orientation with the ability to manage sensitive and confidential information. * Ability to prioritize multiple assignments and manage competing deadlines in a fast-paced environment. * Ability to work independently as well as collaboratively within a team. * Experience arranging travel is a plus. If you are a detail-oriented, adaptable, and motivated professional looking to contribute to a dynamic Trusts & Estates practice, we encourage you to apply! Email your resume (in Word) to All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Adams & Martin Group has partnered with a well-established business litigation practice to identify a Legal Administrative Assistant for their Sacramento office. This full-time, on-site position provides essential administrative and litigation support to attorneys in the Restructuring & Insolvency and Business Litigation groups. The role is ideal for a reliable, detail-oriented professional who can work independently, manage multiple priorities, and contribute meaningfully to a collaborative, client-focused team. The organization promotes a people-first culture grounded in work-life balance, inclusion, and professional growth. Responsibilities Attorney & Litigation Support Provide day-to-day administrative support to attorneys with active litigation and restructuring caseloads Assist with litigation matters involving contract disputes, creditor-side collections, trustee representation, judgment enforcement, and general business litigation Document Preparation & Filing Draft, format, edit, and finalize pleadings, discovery, motions, and correspondence File and serve litigation documents in compliance with California state and federal court rules Restructuring & Insolvency Coordination Support attorneys with creditor/trustee-side bankruptcy and restructuring procedures Prepare related documents and correspond with court personnel, trustees, and involved parties Case & File Management Maintain and organize case files both physically and electronically, including litigation and restructuring materials Manage matter openings, conflict checks, and engagement letters Scheduling & Calendar Management Coordinate court hearings, depositions, meetings, and deadlines Manage calendars for multiple attorneys with varying priorities Billing & Timekeeping Track attorney time and assist with billing procedures, including processing proformas Utilize Intapp or similar billing/timekeeping systems Team Collaboration Work closely with attorneys, paralegals, and administrative staff across offices to support cohesive service delivery Contribute to team projects and assist with additional tasks as needed Qualifications 5+ years of experience as a legal administrative assistant, with strong California and federal court exposure Experience supporting creditor-side litigation, trustee matters, contract disputes, or judgment enforcement preferred but not required Ability to independently manage workflows, deadlines, and competing priorities for multiple attorneys Excellent command of grammar, formatting, legal writing standards, and professional communication High level of discretion, ethics, and confidentiality Proficiency in Microsoft Office, Adobe Acrobat, document management systems (iManage preferred), DocuSign, and time/billing software (Intapp preferred) Bachelor's degree preferred but not required Work Environment Full-time, onsite position based in the Sacramento office Collaborative and client-focused environment supporting business litigation and restructuring matters Emphasis on work-life balance, inclusion, professional development, and strong internal community All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

A rapidly growing mid-sized litigation law firm seeks an experienced Litigation Secretary (Legal Secretary/Practice Assistant or Practice Specialist) to work in our San Francisco office! Primary Responsibilities * E-filing and/or hard copy filings with courts; Prepare legal documents using correct formatting, based on local rules of the court * Timely send correspondence and client documents * Schedule conference rooms for client meetings and depositions; arrange technology requirements * Communicate with clients, vendors and opposing counsel * Keep current with Insurance Litigation Guidelines * Process invoices and submit to accounting department for payment * Copy, scan, print and fax documents * Document Preparation, Filings, Trial Preparation * Calendaring all events in ProLaw and Microsoft Outlook * Ability to calculate legal deadlines in accordance with statutory local, state, federal and appellate rules; Knowledge of ProLaw is a plus * Responsible for updating ProLaw matters, including utilizing the correct codes and categories for saving documents, and incorporating accurate case information with the correct party names and filings File Management * Keep files updated and current in electronic format * Open and close out files according to firm policy, ensuring legal requirements are met Skills * Excellent organizational and problem-solving skills and attention-to-detail * Strong communication, grammar, proofreading and time management * Communicate with attorneys regarding progress on tasks, confirm priorities if necessary * Perform other duties as needed based on practice area and firm demands * Knowledge of Kofax Power or Adobe pdf editing software, a plus For immediate consideration please apply today with your resume! Desired Skills and Experience * Excellent organizational and problem-solving skills and attention-to-detail * Strong communication, grammar, proofreading and time management * Communicate with attorneys regarding progress on tasks, confirm priorities if necessary * Perform other duties as needed based on practice area and firm demands * Knowledge of Kofax Power or Adobe pdf editing software, a plus All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

An established insurance defense law firm in Irvine is seeking an experienced Legal Secretary to join its team. The ideal candidate will have prior experience supporting attorneys in a fast-paced litigation environment and will be responsible for managing case files, calendaring, and preparing legal documents. Responsibilities Prepare and process legal documents, including answers, motions, settlement offers, and release agreements Coordinate mailing, faxing, and delivery of legal correspondence to clients, witnesses, and court officials Answer and route incoming calls; schedule appointments and meetings Assist with administrative tasks such as photocopying and organizing case files Draft and type office memos, letters, and other correspondence Complete forms such as accident reports, trial requests, and client applications Assist attorneys with gathering case-related information Perform other duties as assigned Qualifications 3+ years of experience as a civil litigation legal assistant/legal secretary (personal injury experience preferred) Strong knowledge of California court filing and service rules (superior, federal, and appellate courts) Experience with case intake, deadline management, and trial preparation Familiarity with expert designation, deposition process, and trial-triggered deadlines Proficient in Microsoft Office (Word, Outlook, Excel) Excellent organizational, communication, and multitasking skills Ability to work independently with a proactive, "hit the ground running" attitude Preferred Marketing or events experience College degree Benefits 401(k) with employer matching Health, dental, and vision insurance Health savings account and flexible spending account Paid time off Free parking Opportunities for advancement Employee assistance program All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Adams & Martin Group is seeking a skilled and experienced Legal Secretary to support a well-established law firm in San Diego. This role involves providing high-level administrative and legal support to attorneys handling both transactional and litigation matters. Key Responsibilities: Draft, format, and proofread legal documents including contracts, pleadings, motions, and correspondence. Manage attorney calendars, coordinate meetings and travel, and assist with client communications. Handle electronic court filings (State and Federal), discovery processes, and trial preparation. Support client onboarding, including conflict checks and billing setup. Enter and review attorney time entries to ensure billing accuracy and compliance. Coordinate internal and external meetings, conference calls, and remote sessions. Maintain confidentiality and foster professional relationships with attorneys, clients, and staff. Qualifications: 10+ years of legal secretarial experience in a law firm setting. Proficiency in Microsoft Office and legal document formatting. Strong understanding of civil litigation procedures and e-filing systems. Typing speed of 60+ wpm with high accuracy. Excellent organizational, communication, and multitasking skills. Ability to work independently and collaboratively in a fast-paced environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Top national law firm is seeking an experienced Litigation Legal Assistant to join their team in Phoenix, AZ. The ideal candidate will have at least five years of legal assistant experience, with a strong background in commercial litigation or defense. This role requires exceptional organizational skills, attention to detail, and the ability to thrive in a fast-paced environment supporting multiple attorneys. Key Responsibilities: Provide comprehensive administrative support to attorneys handling complex litigation matters. Prepare, format, and file legal documents in state and federal courts, including pleadings, motions, and discovery. Manage case calendars, deadlines, and docketing to ensure timely filings. Coordinate and schedule depositions, hearings, and client meetings. Organize and maintain case files, both electronic and physical. Assist with trial preparation, including exhibits, witness lists, and binders. Communicate professionally with clients, courts, and opposing counsel. Handle billing and time entry as needed. Qualifications: Minimum 5 years of experience as a legal assistant in a litigation practice. Commercial litigation or defense experience strongly preferred. Proficiency in Microsoft Office Suite and legal case management software. Knowledge of court rules and e-filing procedures for Arizona state and federal courts. Strong organizational and multitasking skills. Excellent written and verbal communication abilities. Ability to work independently and as part of a team. Compensation & Benefits: Base salary of $65,000 - $80,000 based on experience. Full benefits package including health, dental, vision, and 401(k). Opportunities for professional development and growth. If you are qualified and interested in this Litigation Legal Assistant role in Phoenix, please apply with your resume! - All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

A leading general practice national law firm with offices in NY, NJ, PA, FL, MA, DE & CT is seeking a Legal Assistant for their Miami/Coral Gables office. The Legal Assistant will provide confidential administrative support for attorneys within the firm's Litigation Practice Group and perform related duties as required. Attend client meetings with attorneys (both on and off site) to witness client documents Transcribes legal briefs, correspondence, letters, and confidential memorandum Types a variety of legal documents from rough and oral drafts Court E-Filings Answers telephone calls, transfers calls to the appropriate staff and take messages in their absences Prepares, maintains and confirms daily work calendars and schedule meetings and appointments Assists with travel arrangements, internal correspondence, reimbursements for attorneys, paralegals Reads, sorts and ensures incoming mail is timely delivered; ensures outgoing mail is processed Processes bills; proofs billing sheets; reviews and edits bills Maintain attorneys' legal confidential and administrative files Related Duties Assist other Attorneys and Legal Assistants within the Group and Office Proactively manage contacts in Outlook and Interaction Experience Three to five years of legal assistance experience. Knowledge, Abilities and Skills Comprehensive knowledge of modern legal office practices and procedures Considerable knowledge of legal documents preparation, legal terminology and court procedures Comprehensive knowledge of MS Word, MS Outlook, Excel, redline comparisons, BigHand (digital dictation) Type 70 WPM Excellent oral and written communication skills

Adams & Martin Group has partnered with a leading law firm in the heart of Downtown San Diego! Firm is seeking a 5+ year experienced Litigation Legal Assistant / Legal Secretary to support multiple defense litigation attorneys within a fast-paced, high-performing litigation team. Litigation Assistant role is perfect for a polished, detail-oriented professional with strong skills in litigation support, e-filing, document preparation, scheduling, and case management. Firm offers competitive salary, full benefits package, hybrid on-site/hybrid work location, and culture-based law firm. Litigation Assistant Key Responsibilities: Draft, edit, and finalize litigation documents, including pleadings, motions, briefs, subpoenas, and discovery materials. Perform state and federal e-filing with precision, ensuring compliance with court rules and deadlines. Provide comprehensive litigation case management support, including maintaining case files, organizing discovery, and assisting with trial preparation. Act as a professional liaison for clients, court personnel, opposing counsel, expert witnesses, and vendors. Manage attorney calendars, schedule hearings, depositions, mediations, client meetings, and litigation deadlines. Prepare and process billing documentation, time entries, and expense reports. Monitor and follow up on critical deadlines and tasks to ensure timely completion. Please submit your resume in MS Word format for immediate and confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

We are seeking an experienced Legal Practice Assistant to provide comprehensive administrative and legal support to attorneys and practice groups. This role requires strong organizational skills, attention to detail, and proficiency in managing legal documents, filings, and workflow in a fast-paced environment. Key Responsibilities Understand the specific needs and business of assigned practice areas. Manage the business intake process, including adversary searches, drafting screening memos and engagement letters, and opening new files. Prepare, revise, and format legal documents and correspondence using various software applications; proofread for accuracy and compliance with firm standards. Prepare documents and applicable fees for electronic filings; e-file documents with federal and state courts and other agencies. Maintain and manage timekeeper calendars, including court docket deadlines, conferences, depositions, and meetings. Assist with projects, overflow work, and administrative tasks to support attorneys and colleagues across the firm. Manage administrative tasks such as processing mail, preparing audit letter responses, completing expense reports, preparing check requests, and reviewing client billing statements. Use CST workflow application to enter and manage support requests, ensuring proactive communication and timely completion of tasks. Monitor task queue regularly, prioritize assignments, and maintain consistent workflow. Evaluate task urgency and workload capacity; accept assignments aligned with expertise and participate in training to expand capabilities. Serve as a resource to teammates, demonstrating willingness to mentor and share knowledge. Qualifications & Requirements High school diploma or equivalent required. Minimum 5+ years of legal practice assistant experience. Litigation experience required. Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Ability to learn and apply practice group and firm-specific software programs, including CST workflow application. Strong organizational and time management skills with ability to prioritize multiple tasks. Excellent communication skills (verbal and written) and professional demeanor. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

The Legal Secretary provides secretarial services for the attorney, and facilitates their provision of legal services to the community. · Prepares or transcribes as requested the legal pleadings, documents, letters, and other materials necessary for the provision of legal services to the community. · Prepares the requisite number of copies as indicated by the document prepared or case handler requesting the document. · Receives and screens visitors and telephone calls for assigned attorneys and take messages as appropriate. · Notarizes documents. · Utilizes the pleading bank system to generate documents in response to requests from case handlers for specific documents. · Assists other legal secretaries as needed, and cover for their absence. · Assists the assigned attorneys in maintaining their calendars, maintaining case files, and scheduling meetings, appointments, and court hearings. · When bilingual, translates letters and documents, if translator is unavailable. · Assists in backlog of data entry or other administrative work. · Performs other related duties as assigned. For consideration, please remit your resume to jsilva(@)adamsmartingroup.com All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Description: The most prestigious lending institutions trust Zwicker & Associates, P.C. to protect their legal interests nationwide. Zwicker & Associates P.C. is a national creditor rights law firm that emphasizes ethics, compliance, and assertive representation of our clients' interests, making us the industry leader in debt collection. Founded in 1991, Zwicker represents lenders in various consumer and commercial recovery efforts and litigation. Zwicker is headquartered in Andover, Massachusetts, and has office locations across the United States. Zwicker & Associates is seeking a Bankruptcy Paralegal to join its Bankruptcy Department. This department is responsible for the monitoring and maintenance of accounts throughout the Chapter 7, 11, 12, and 13 bankruptcy processes while adhering to federal, state, and district guidelines to minimize risk and loss to the creditors. The position will be hybrid remote/on-site after primarily on-site during the initial training period. The base salary range for this position is $45,000 - $50,000 Responsibilities include Perform bankruptcy searches through Pacer of the Unit's assigned inventory to review for dismissals, conversions, and or objections to proofs of claim filed Draft a variety of court filings, including Proof of Claims and requests for notices, accurately Accurately enter bankruptcy dismissals and discharges in RMS to close accounts Assist with daily reports as needed. Scan and redact account statements. Ability to read, understand, and analyze bankruptcy information to determine appropriate action Review, sort, and process bankruptcy correspondence sent to the firm electronically or through traditional mail. Handle inbound/outbound calls as they relate to bankruptcy, ensuring compliance with the Bankruptcy Code. Assist the Bankruptcy Paralegal staff and Attorneys with any other tasks as required; Draft Judicial Lien Payoff Letters for attorney review. Perform other duties as assigned Requirements: Minimum of 1 year of administrative experience in a law firm or other financial or banking institution Minimum of 1 year of Bankruptcy experience Creditor's right experience in a high-volume environment, preferred Knowledge of debt collection laws and regulations Familiarity with standard concepts, practices, and procedures within the bankruptcy and loan servicing fields Effective written and verbal communication skills Proficiency with Microsoft products Strong organizational skills with an ability to multitask Attention to detail and accuracy, and the ability to maintain confidential information. Proficient computer skills with a high comfort level with various software Excellent oral and written communication skills Be able to communicate in a common language with (or to) individuals or groups verbally and/or in writing Be able to operate a computer, phone, or equivalent device Be able to complete a minimum of a 40-hour flexible workweek schedule Be able to read and comprehend position-specific documents and correspondence Physical Qualifications Be able to lift five pounds or greater Be able to sit 90% of the workday at times Be able to bend at the waist and be mobile when needed Be able to concentrate and use critical thinking Please note that this job description is not intended to be a comprehensive listing of all activities, duties, or responsibilities required of the employee in this position. Duties, responsibilities, and activities are subject to change at any time, with or without notice. Zwicker & Associates, P.C. is committed to providing equal employment opportunities to qualified individuals with disabilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. If you wish to seek an accommodation regarding the requirements of this position, please inform Human Resources Management. This is a full-time, full-benefit position. The benefit package includes medical, vision, and dental insurance, long-term disability insurance, life insurance, compensated time off, paid holidays, and 401 (K) with match: no phone calls, no agencies, EOE, drug-free workplace. Please review our Applicant Privacy Notice: ****************************************************** Each posted position will be active for at least five (5) business days, during which time all qualified and eligible employees can apply.